PREFACE

1. The DGBR desired that a hand book on entitlement of

GREF Personnel and their families be prepared for the benefit
of all ranks.

2. The hand book has been compiled in a simple language

and format so that it is easily read and understood by the
GREF Personnel. This hand book contains information which
will be of great help to Serving GREF Personnel and Next of
Kin (NOK) of GREF Personnel who die in harness or after
their retirement.

3. The information contained in the book is purely

informatory and is meant to be a guide. It should, therefore,
not be quoted as an authority when preferring any
correspondence or claim.
 CONTENTS
PART – 1
ENTITLEMENT OF SERVING GREF PERSONNEL

Ser Subject Page

No
From To
1 Scale of Pay 1 2

2 City Compensatory Allowance 3 -

3 Special Compensatory (Hill Areas)Allowance 3 -

4 Special Compensatory (Remote Locality) 3 -

Allowance
5 House Rent Allowance 4 -

6 Special (Duty) Allowance 4 -

7 Island Special (Duty) Allowance 4 -

8 High Altitude Allowance 4 -

9 Siachen Allowance 5 -

10. Uniform Allowance 5 -

11. Uniform Maint Allowance 5 -

12 Washing Allowance 5 -

13 Transport Allowance 6 -

14 Tribal Area Allowance 6 -

15 Snow Clearance Area Allowance 6 -

16 Headquarters Allowance 7 -

17 Non Practicing Allowance 7 -

18 Annual Allowance to Medical Officers 7 -

19 Post Graduate Allowance 8 -

20 Lump Sum incentive for acquiring higher 8 9

qualifications
21 Foreign Allowances 9 -
 -2-

22 Concession admissible to GREF Personnel in 10 -

Kashmir Valley regarding House Rent
Allowance
23 Gallantry Award-Monetary Allowance 10 11

24 Group Insurance Scheme 11 -

25 Leave Encashment/Accumulation 11 -

26 Children Educational Assistance 11 12

27 Reimbursement of Tuition Fees 12 -

28 Hostel Subsidy 12 -

29 TA on Transfer 13 -

30 Entitlement of Transportation of personnel 13 14

effects

31 Regulation of journeys by private air lines 14 -

while availing Leave Travel Concessions

32 Air Travel by Government Servants during 14 -

Official Visits within India

33 CSD Facility 14 -

34 Leave 14 16

35 Joining Time 16 -

36 Leave Travel Concession 16 -

37 Additional Leave Travel Concession 17 -

38 Advances 17 18

39 Concessions when posted to North Eastern 18 -

Region
40 Ration on Army Scale 19 -

41 FRMO Facility 19 -

42 Medical Facility 19 -

43 Free Single Accommodation 19 -

 -1-

SCALE OF PAY OF GREF OFFICERS AND SUBORDINATES

 Category Pay Scale Classificati
on of posts
-2-
ADGBR 22400-525- GROUP ‘A’
24500
CHIEF ENGINEER 18400-500- GROUP ‘A’
22400
DIRECTOR (ADMN) 14300-400- GROUP ‘A’
18300
SUPERINTENDING ENGINEER 14300-400- GROUP ‘A’
18300
DEPUTY CHIEF MEDICAL 14300-400- GROUP ‘A’
OFFICER (SG) 18300
JOINT DIRECTOR(ADMN) 12000-375- GROUP ‘A’
16500
DEPUTY CHIEF MEDICAL 12000-375- GROUP ‘A’
OFFICER 16500
SUPERINTENDING ENGINEER 12000-375- GROUP ‘A’
16500
EXECUTIVE ENGINEER 12000-375- GROUP ‘A’
16500
EXECUTIVE ENGINEER, 10000-325- GROUP ‘A’
MEDICAL OFFICER GRADE- 1 15200
SENIOR ADMINISTRATIVE
OFFICER
ADMINISTRATIVE OFFICER 8000-275- GROUP ‘A’
ASSISTANT EXECUTIVE 13500
ENGINEER, MEDICAL OFFICER
GRADE -2
SENIOR PRIVATE SECRETARY 7500-250- GROUP ‘B’
12000
ASST ADMINISTRATIVE 6500-200- GROUP ‘B’
OFFICER, ASSISTANT 10500
ENGINEER, CHIEF DFT MAN,
PRIVATE SECRETARY, HINDI
OFFICER
OFFICE SUPDT, SUPDT BR1, 5500-175-9000 GROUP ‘B’
EM1, SUPDT STORES, SUPDT NON
NT, STENO-1,SR HINDI GAZETTED
TRANSLATOR
SENIOR DFT MAN, 5000-150-8000 GROUP ‘C’
FOREMAN(SIG), SS1, HINDI
TRANSLATOR, DFT MAN-
1(CIV), NT1, ASST,
STENO-2, DVRMT, OEM,
RRDVR(SPLGDE)
DFT MAN-1(M),BR2,EM-2, 4500-125-7000 GROUP ‘C’
CHARGE MAN(SIG)
PHARMACIST,DVRMTI,OEM-1,
RRDVR-1 DFT MAN-2
ASST FIRE SUPDT, ACM(SIG), 4000-100-6000 GROUP ‘C’
SS2,UDC,CIPHER GDE-1 ,
STENO-3, SUP(N&S),SUP(FIRE),
NT-2 CIPHER GDE-2, CHMECH,
C/ELECT, DFT MAN-2 (M)
RADIO MECH, LH (NUR), MTD-2,
RRD-2,OEM-2
Note: - 50% DA merged with Basic Pay wef 01 Apr 2004 as DP is also
entitled.

-3-

1. City Compensatory Allowance

Authy: MF.OM No 2(30)/97-E-II (B) dated 03-10-
1997(FR&SR, Part-V)

Pay Range A1 A B1 B2
(B.Pay+SI+DP+NPA)
Below 3000/- 90 65 45 25
3000-4499 125 95 65 35
4500-5999 200 150 100 65
6000 & above 300 240 180 120

Note: - 50% of the entitlement is applicable as free ration and

accommodation are provided.
2. Special Compensatory (Hill Areas) Allowance and Bad
Climate Allowance
Authy: MF.OM No 5/1/97-E-II(B) dt 1-4-98 & MF OM No
4/3/97-E-1I (B) dt 17-8-98 (FR & SR, Part-V)

Pay Range (B.Pay CHCA Bad Climate

+SI+DP+NPA) Allowance
Below Rs 3000 100 40
3000-4499 140 80
4500-5999 240 120
6000-8999 300 160
9000 & above 300 200
3. Special Compensatory (Remote Locality) Allowance
Authy: MF.OM. No 3/1/98-E-II(B) dt 20-7-1998 (FR & SR,
Part-V)

Locality Pay Range (Pay +SI+DP+NPA

Below Rs 3000- 4500- 6000- 9000 &
3000 4499 5999 8999 above
Part A 300 500 700 1000 1300
Part B 250 400 550 800 1050
Part C 150 300 450 600 750
Part D 40 80 120 160 200
Note: - At places where (1) CCA, (2) CHCA and (3) SCRLA are
admissible an employee can draw only one of these allowances more
beneficial to him.
-4-

4. House Rent Allowance

Authy: MF OM No 2 (30)/97-E-II(B) dt 3-10-1997 (FR &
SR,Part-V)

Classification of cities/towns Rates of HRA

A1 30% of Basic Pay +SI+DP+NPA
A,B1 & B2 15% of Basic Pay +SI+DP+NPA
C 7.5% of Basic Pay +SI+DP+NPA
Unclassified 5% of Basic Pay +SI+DP+NPA

5. Special (Duty) Allowance :- 12.5% of (Basic Pay +

SI+DP+NPA is admissible to Central Government employees having All
India Transfer Liability on posting to any station in North-Eastern
Region, viz. Assam, Meghalaya, Manipur, Nagaland, Sikkim and Tripura
from outside the region. SCRLA can be drawn seperately.
Authy: MF.OM No.11(2)/97-E-II(B) dt 17-7-1998 &
22-7-1998 (FR &SR, Part –I)

6. Island Special (Duty) Allowance

Authy: MF.OM No.12 (1)/98-E-II (B) dt 17-7-1998
(FR&SR, Part-I)

Areas Rate per month

Areas around Capital Towns 12.5% of B.Pay +SI+DP+NPA
(Port Blair)
Difficult Areas (North & Middle 20% of B.Pay +SI+DP+NPA
Andaman, South Andaman)
More difficult areas (Little 25% of B.Pay +SI+DP+NPA
Andaman, Nicobar Group of
Islands, Narcondum Islands, East
Islands in A& N Islands)

7. High Altitude Allowance

Authy: BRDB letter No F.No BRDB/03/138/2000/GEI dt
23/3/2005

Category 9000 ft -15000 ft Above 15000 Ft

SE& above 1060/- 1600/-
EE & Equivalent 930/- 1400/-
AEE & Equivalent 660/- 1000/-
AE & Equivalent 530/- 800/-
Supervisors 480/- 720/-
NCO 370/- 560/-
ORS 260/- 400/-

-5-

8. Siachen Allowances

Authy: BRDB Letter No BRDB/03/107/98-GEI dated

4/10/1999

Category Rate
GREF Officers Rs 2500/-
GREF Personnel Rs 1500/-

9. Uniform Allowances

Authy: BRDB Letter No F.119 (1)/98-Estt.I/18363/ DGBR/

E2A (T&C) dated 7/9/1998

Category Initial Renewal

GREF Officers 6500/- 3000/- (Every 7
years)

Note: The allowance is not admissible to GREF Subordinates as

clothing items are provided by the Government.

10. Uniform Maintenance Allowance

Authy: BRDB Letter No F.119 (1)/98-Estt.I/18363/DGBR/

E2A (T&C) dated 7/9/1998

Category Rate (Per month)

GREF Officers Rs 150/-

11. Washing Allowance:-

Authy: MF. Letter No Q-26011/12/98-ADII(A) dt 16-6-98

& BRDB Letter No F.119 (1)/98-Estt.I/18363/DGBR/E2A
(T&C) dt 7/9/1998.

Category Rate

GREF Subordinates Rs 30/- per month

(Group ‘B’ Non Gazetted, ‘C’ & ‘D’)
 -6-

12. Transport Allowance

Authy: MF.OM No 21(1)/97/E-II(B) dt 3-10-97 (FR & SR,

Part-II)

Employees drawing pay in the Rate of Transport Allowance

scale of per month
A1/A Class Other Places
City
Rs. 8000-13500 and above 800 400
Rs. 6500-6900 and above but 400 200
below Rs 8000-13500
Below the scale of Rs 6500-6900 100 75

13. Tribal Area Allowance

Authy: MF. OM No 5/1/97-E-II(B) dt 1-4-1998 & MF OM No
4/3/97-E-II(B) dt 17-8-1998 (FR & SR Part-V)

Area Pay Range (Basic Rate

Pay)

Tribal Taluks/Pockets in Below Rs. 3000/- 40

Andhra Pradesh, Assam.
Bihar, Gujarat, Himachal 3000-4499 80
Pradesh, Madhya Pradesh,
Maharashtra, Orissa, Tamil 4500-5999 120
Nadu, Tripura, UP and
West Bengal 6000-8999 160

9000 and above 200

___________________________________________________

14. Snow Clearance Allowance

Authy: BRDB Letter No BRDB/03/46/89-
GEI/18364/DGBR/E2A(T&C) dt 26/11/1998

Category Rate
N/Asst, W/Opr and PNR 150/-
Ovsr, L/H, Mate, MTD, Ch/Mech, 250/-
Ch Elect,OEM, DES
Supervisors 300/-

Note: - (a) Will be payable in addition to SCRLA and all other

allowances applicable in the area.
(b) Officers are not entitled.
 -7-

15. Headquarters Allowance

Authy: DOP&T OM No 2/8/97 Estt (Pay II) dt 16-7-1998

Category of Officers Rate

Officers in Selection Grade Rs 1000/-
(Rs. 12000-16500/Rs 14300-18300)
(Organised Cadre)

Officers in Senior Time Scale Rs 800/-

(Rs. 10000-15200(Organised Cadre)

Note: Administrative Cadre Officers are not entitled as they are not
yet organised.

16. Non Practicing Allowance

Authy : Min of Health & FW OM No A-45012/11/97-CHS.V

dt 7-4-1998 and MF OM No 7(25)/E.III(A)/97 dt 15-4-1998
(FR & SR, Part-I)

Category Rate
Medical Officers 25% of the basic pay subject to the
condition that Basic Pay plus NPS does
not exceed Rs 29,500/- per month.
Dearness Pay is NOT to be taken into
account for ceiling purpose.

17. Annual Allowance to Medical Officers of BRO:

Category Rate
Medical Officers having Post Rs 500/- per year
Graduate Qualification recognised
by Medical Council of India

General Duty Medical officers Rs 300/- per year

without recognised Post Graduate
Qualification

Authy: BRDB letter No F.BRDB/03/100/97/GE-I dated

03/06/2005.
 -8-

18. Post Graduate Allowance:

Category Rate
Medical Officers having Post Rs. 500/- per month
Graduate Degree
General Duty Medical officers Rs. 300/- per month
having Post Graduate diploma

Authy: BRDB Letter No F BRDB/03/100/97/GE-I dated

22 Mar 2004.

19. Lump sum Incentive for acquiring higher qualifications: - A

lump sum incentive in replacement of increment-based incentive has
been introduced for acquiring higher qualification useful in the
discharge of higher official work. The following are the scales of
incentive admissible on acquiring the prescribed qualification:-

S/No Qualifications Lump sum

Incentive
1 Degree in Engineering or equivalent in the 8,000
respective discipline
2 Postgraduate degree or equivalent in Engineering 10,000
in respective discipline
3 Ph.D in the field relevant to the functions of the 10,000
Government servant
4 Diploma or equivalent in Computer Science/ 4,000
Computer Applications/Information Technology
relevant to the functions of the Government
servant -
5 PG Diploma in Computer Science/Computer 6,000
applications/Information Technology relevant to
the functions of the Government servant
6 Degree in Computer Science/Computer 8,000
Applications/Information Technology relevant to
the functions of the Government servant

7 Postgraduate Degree in Computer Science/ 10,000

Computer Applications/Information Technology
relevant to the functions of the Government
servant

8 PG Diploma in Materials Management from 6,000

Institute/ University/Deemed University, etc.
recognised by the All India Council for Technical
 Education/Government of India
-9-

9 (a) On passing intermediate/Part-I Examination of 4,000

the Institute of Chartered Accountant of India, Cost
& Works Accountants of India/institute of Chartered
Financial Analysts of India
(b) On Passing Final Examination of Institute of 8,000
Chartered Accountants of India/Cost & Works
Accountants of India/Institute of Chartered
Financial Analysts of India
10 (a) On passing intermediate examination of the 2,000
Institute of Company Secretaries of India
(b)On Passing Final Examination of the Institute of 4,000
Company Secretaries of India
11 Multi skill diploma in relevant fields 4,000
12 PG/Ph.D in Veterinary Science 10,000

Note: (1) Incentive should be considered only if the higher qualification

will make the official more effective in the present or next higher
assignment.

(2) The quantum of lump sum, one-time incentive shall be based

on qualification without any relation to increment or level/grade
of the officer

(3) If the Central Government employees and Civilian employees

of Ministry of Defence acquire the higher qualification by taking
study leave or sponsored by the Government, they are not
eligible for the incentive.

(4) The incentive is admissible only for higher qualification

acquired after induction into service.

(5) The incentive is not admissible for the qualifications which are
laid down as essential or desirable in the Recruitment Rules for
the posts.

Authy: DOP&T OM No 1/2/89-Estt.Pay (1) dt 27-2-2002

(FR&SR, Part-I)

20. Foreign Allowances: The member of the Force while serving in

Bhutan, Myanmar, Afghanistan and Tajikistan or any other Foreign
country are entitled to draw Foreign Allowances at the rates as
specified by the Government in granting such foreign allowance with
effect from dates as specified in the Govt orders and its subsequent
amendments issued from time to time subject to the condition that the
conditions specified in the Government orders are fulfilled.
 -10-
21. Concession admissible to GREF Personnel in Kashmir
Valley regarding House Rent Allowance: GREF Employees posted
to Kashmir Valley have an option to move their families to a selected
place of their choice in India (out side the place of posting) and HRA as
for Class ‘A’ city is admissible to employees exercising such option.
Such employees will also be eligible for drawing of normal HRA as well,
at place of posting provided departmental arrangements are not made
for their stay. The drawal of HRA shall be governed as per
orders/extension received from DOP&T from time to time.

Authy: DOP&T letter No 18016/6/99-Estt (L) dated 21 July

2005.

22. Gallantry Award – Monetary Allowance

(a) Kirti Chakra - Rs. 1050/-

(b) Shaurya Chakra - Rs. 750/-

Note: (I) Travelling Allowances

(a) Journey by Air: The recipients, irrespective of rank are
entitled to travel by air from the nearest Air Port to Delhi and
back.

(b) Journey By Rail: The recipients will be entitled to travel by

the highest class available on the Railway Line or the class by
which the journey is actually performed, whichever is less. If the
journey between the places connected by Rail is performed by
road, only the actual expenses restricted to Rail Fare admissible
will be allowed.

(c) Journey by Road: The recipients performing journeys by

road either by private vehicle or taxi between places not
connected by Rail will be entitled to road mileage at the rates
notified by the concerned Directorate of Transport for Taxis
for one full Taxi.

(II) Entitlement for expenditure during journey by Road:-

(a) Daily Allowance: The recipients irrespective of rank
travelling by Rail will be entitled Rs 60/- as incidental
expenditure for each day of journey.

(b) Out of Pocket Allowance: Each recipient whether coming

from outside or residing in Delhi will be allowed a total amount
 of Rs 330/- or out of Pocket expenses for his entire period of
stay.

-11-
(c) Boarding and lodging in Delhi: Arrangements for Boarding
and lodging of the recipients will be made the Govt for four
days, unless they choose to make their own arrangements. The
arrangements may be made at any place where hotel
expenses do not exceed those of a three star hotel. The period of
day of Investiture Ceremony, the day preceding the day of
rehearsal and the day following the day of Investiture.

(d) The travelling allowances etc. will be claimed and paid by the
Projects/Units concerned.

23. Group Insurance Scheme, 1980

Authy : MF.OM No F.7(5)-EV/89 dt 15-5-1989 amended by

OM No F.7 (5) EV/89 dt 9-8-1989

Group to which the Rate of subscription Amount of

employee belongs Insurance Cover

Group ‘A’ 120/- 1,20,000/-

Group ’B’ 60/- 60,000/-
Group ’B’ 60/- 60,000/-
(Non Gazetted)
Group ‘C’ 30/- 30,000/-
Group ‘D’ 15/- 15,000/-

24. Leave Encashment/Accumulation: Earned leave can be

accumulated upto 300 days (including the number of days for which
encashment has been allowed alongwith LTC). Leave encashment is
the cash equivalent of leave salary for the period of leave not availed
by the individual.

Authy: DOP&T OM No 14028/7/97-Estt (L) dated 7-10-

1997 (FR & SR Part-III)

25. Children’s Educational Assistance (CEA):- Applicable to all

Central Government Servants without any pay limit. CEA is admissible
to the Children between the age-limits of 5 and 20 years; but
admissible in respect of a child up to the end of the academic session
even if he completes 20 years half-way through the academic session.
Not admissible for a child for more than two academic years in the
same class. This allowance is admissible upto the end of the academic
year, in respect of personnel who die, retire, discharge, dismissed etc.

-12-

Note: (a) Rs 100/- per month per child for Class I to XII.

(b) CEA is admissible when a Govt servant is compelled to send

his child/children to a school away from that station at which he
is posted and or residing owing to the absence of a School of the
requisite standard at that station.

(c) CEA is admissible when the nearest school of the requisite

standard is so situated that there is no convenient train or bus
service to take the child from his residence near time of the
opening of the school and bring him back not too long after
the school is closed; and the train/bus journey takes more than
an hour.

(d) CEA is admissible for three children for those born upto
31 Dec 1987 and for two children only those born after
31 Dec 1987.

Authy: DOP&T OM No 21017/1/97-Estt (All) dt 12-6-1998

26 Reimbursement of Tuition Fees:-

Authy: DOP&T OM No 21017/1/97-Estt (All) dt 12-6-1998

Classes Subject to a maximum of

I to X Rs. 40/- per month per child
XI to XII Rs. 50/- per month per child
Class I to XII in respect of physically Rs.100/- per month per child
handicapped/mentally retarded
children

Note: (a) Not admissible in respect of a child for whom CEA is drawn

(b) Science Fee upto the limit of Rs 10/- per month will be re-
imbursed in addition to the Tuition Fee in respect of children
offering science subjects in classes IX to XII.

27 Hostel Subsidy:- Hostel Subsidy @ Rs 300/- per month per

child is admissible upto 10 + 2 stage, where the pattern of 10+2+3
exists and up to Higher Secondary/Senior Secondary Stage in other
places, whether the Children Study in Kendriya Vidhyalaya or any
other recognized School.
Note: (a) Not admissible for a child to whom CEA is drawn.

Authy: DOP&T OM No 21017/1/97-Estt (All) dt 12-6-1998

-13-

28. TA on Transfer:-
Authy: MF OM F.No 10/2/98-IC & F No 19030/2/97-E-IV
dated 17-4-1998 (FR & SR, Part-II)

Transfer TA comprises of the following elements:-

(a) A composite transfer grant equal to one month’s Basic Pay

plus Dearness Pay; (Not admissible if no change of residence
is involved even where the distance between the two station
is more than 20 Kms)

(b) Actual fares for self and family for journey by rail/steamer/air

(c) Road mileage for journey by road between places not

connected by rail

(d) Cost of transportation of personnel effects from residence to

residence; and

(e) Cost of transportation of conveyance passed by the employee.

Note: (a) Admissible only if the transfer is in the public interest and not
at one’s own request.
(b) Officials transferred after completion of full tenure as
prescribed from time to time to the place of their choice will
be entitled for TA and transit.

(c) Composite transfer grant equal to one third of basic pay is

admissible for transfer between two stations within a short
distance not more than 20 Km.

(d) Basic pay includes DP, in case change of residence is

involved.
29. Entitlement of Transportation of personal effects
Basic Pay+NPA+SI Composite Personal Effects (By Train/
Transfer Grant Steamer)
Rs 16400 and Equal to one Full four-wheeler wagon or
above month’s basic pay 6000 kg by goods train or one
+ NPA+SI+DP double container
Rs 8000 to 16399 -do- Full four-wheeler wagon or
6000 kg by goods strain or
 one single container
Rs 6500 to 7999 -do- 3000 kg
Rs 4100 to 6499 -do- 1500 kg
Rs 3350 to 4099 -do- 1500 kg
Below Rs 3350/- -do- 1000 kg

-14-

Note :(a) In case of personal effects move by road between places

connected by rail, personal can claim the actual expenditure on
transportation of personal effects by road or the amount admissible by
tariff rates and an additional amount of not more than 25% by thereof
which ever is less.

30. Regulation of journeys by private air lines while availing

Leave Travel Concessions:-

(a) Officers entitled to air travel by National Carrier under

existing orders may be permitted to travel by Private Airlines also
while availing LTC.

(b) While availing LTC, the air journeys by non-entitled Officers

(both by National and Private Airlines) between places
connected by train may be allowed, provided the re-
imbursement of the fare would be restricted to the entitled class
by rail other than Rajdhani/Shatabdi Express

Authy: DOP&T Letter No 31011/2/2006-Estt (A) dated

24 Apr 2006.

31. Air Travel by Government Servants during Official Visit

within India : Government servant can travel by Private Airlines
during Official Visit.

Authy: MF F No. 19024/1/E-IV/2005 dated 24-3-2006.

32. CSD Facility: GREF Personnel are authorised to draw Canteen

Facilities including liquor from URC.

33. Leave :-

(a) Earned Leave : 30 days EL for each completed year of

service.

(b) Half Pay Leave : 20 days HPL for each completed year of
service

(c) Extra Ordinary Leave : The EOL granted in one occasion

shall not exceed maximum 5 years for all kinds of leave. No
separate limit for EOL. No leave salary is admissible.
 (d) Special Disability Leave : Admissible to all employees who
are disabled by any injury or illness incurred in the performance
of his duties. The leave will be allowed to the extent certified by
AMA subject to maximum of 24 months. Leave salary for the first
120 days equal to leave salary on EL. For the period after 120
days equal to leave salary on HPL.

-15-

(e) Hospital Leave : Hospital Leave is granted to the following

employees while under medical treatment in a hospital or
otherwise for illness or injury directly due to risks incurred in the
course of official duties :-

(i) Group ‘C’ employees whose duties involve handling of

dangerous machinery, explosive materials, poisonous drugs
and the like, or performance of hazardous tasks.

(ii) Group ‘D’ staff.

Hospital Leave may be granted for such period as the authority
granting the leave may consider it necessary. The leave can be
combined with any kind of leave but the total period so combined
should not exceed 28 months. Leave salary for the first 120 days
equal to leave salary on EL. For the period after 120 days, equal to
leave salary on HPL.

(f) Commuted Leave: Commuted Leave can be taken with

medical certificate upto a maximum of half the amount of HPL
due to an employee.

(g) Leave Not Due: Leave Not Due is granted when the
employees has no HPL on his credit on production of
Medical Certificate. The amount of LND shall be limited to
the HPL, the employee is likely to earn subsequently and a
maximum of 360 days in the entire service. Leave salary for
LND will be half of the amount of Leave Salary.

(h) Maternity Leave: Maternity Leave is admissible to female

employees during pregnancy, miscarriage and abortion. 135
days for pregnancy. 45 days for miscarriage & abortion in the
entire service. Leave salary for maternity leave is equal to the
pay last drawn before going on leave.

(j) Paternity Leave: 15 days leave is admissible to male

employees during the confinement of his wife ie upto 15 days
before or upto six months from the date of delivery of the child.
Leave salary is equals to the last drawn before proceeding
on leave.
 (k) Study Leave: Study Leave is admissible for employees
pursuing higher studies or specialised training in a professional
or technical subject having a direct and close connection
with his sphere of duties. The employees must have satisfactorily
completed probation and rendered at least 5 years regular
service. Employees who are due to retire on superannuation
within 3 years from the expected return after study leave
are not eligible. Maximum 12 months at a time and 24
months in all during entire career. Leave salary is admissible as
applicable on EL.

-16-

(l) Casual Leave: 12 days while posted in the Field Units and
working six days in a week or where no working hours are
prescribed. 08 days to GREF Officers/Subordinates posted in
Headquarter DGBR.

(Refer CCS (Leave) Rules, 1972 (FR & SR, Part – III)

34. Joining Time:

Same Station: One day is admissible on transfer to join a new

post within the same station.

One Station to Another : (i) One day is admissible if change of

residence is not involved (ii) If change of residence is involved,
joining time will be admissible with reference to the distance
between the old and new station by direct route and ordinary
mode(s) of travel, as given below :-

Distance between the Joining time Jointing time

old and new admissible admissible where the
Headquarters transfer necessarily
involves continuous
travel by road for
more than 200 km
1,000 km or less 10 days 12 days
More than 1,000 km 12 days 15 days
and upto 2,000 km
More than 2,000 Km 15 days * 15 days

* In case of travel by air, the maximum joining time admissible is

12 days.

Authy: Swamy’s FR & SR, Part-I, Appendix-10

35. Leave Travel Concession:
 (a) LTC to Home Town: Admissible to all employees
irrespective of the distance involved. Admissible once in a
block of two calendar years. An employee (including un-married)
having his family at his home town can avail of this concession
for himself alone every year instead of having it for both self and
family once in two years.

(b) LTC to Any Place in India: This concession is admissible in

lieu of one of the two journeys to home town in a block of four
years. The current block is 2006- 2009.

(Authy: Swamy’s – LTC Rules)

-17-

36. Additional Leave Travel Concession: Free Rail Pass has been
granted to the members of GREF once in a calendar year in the event
of death, serious illness or marriage of a member of the family subject
to the condition that 50% rail fare is to be borne by the individual
concerned in the entitled class and in accordance with similar terms
and conditions as applicable to CPMFs.

Authy: BRDB letter No BRDB/03/2000/GE-I/17084/

DGBR/E2A (T&C) dt 23 Mar 2005.

37. Advances: (Refer GFR and Compendium on Advances)

(a) Festival Advance (Interest Free): Rs 1,500/- is admissible

to non-gazetted employees whose basic pay plus + DP + SI
does not exceed Rs 12450/- pm. Admissible only once in a
financial year and should be recovered not more than 10 equal
instalments.

(b) Scooter/Motor Cycle Advance (Interest bearing):

Employees drawing pay (Basic Pay + SI + NPA) of Rs 6900/- pm
or more are eligible. This condition can be relaxed by
sanctioning authority in deserving cases. Amount of advance is
Rs. 30,000/- or 4 months pay or anticipated price of motor
cycle/scooter which ever is least on first occasion. On second
and subsequent occasion Rs 24,000/- or 3 month’s pay or
anticipated price of motor cycle/scooter which ever is least.
Repayment will be done in maximum 70 monthly instalments.

(c) Personal Computer Advance (Interest bearing): Officers

drawing basic pay + DP + NPA + SI of Rs 15,750/- pm or more
are eligible for grant of the advance. This may be relaxed by
the Secretary to the Ministry/Department in deserving cases.
Rs 80,000/- on the first occasion and Rs 75,000/- on
second or subsequent occasion or the anticipated price of
the computer. Repayments will be done in not more than
150 monthly instalments.
 (d) Motor Car Advance (Interest bearing): Officers drawing
Basic Pay + DP + NPA + SI increment of Rs 15,750/- pm or
more are eligible for the grant the advance. This may be
relaxed by the Secretary to the Ministry/Department in
deserving cases. Rs 1, 80,000/- on the first occasion or eight
months basic pay plus DP plus NPA plus SI or the price of the car
to be purchased, whichever is the least. On the second/
subsequent occasions, restricted to Rs 1, 60,000/- or eight
months basic pay or the price of the car to be purchased

-18-

(e) House Building Advance(Interest bearing)( Refer

Swamy’s House Building Advance Rules) : All permanent
officials with at least 10 years’ continuous service are eligible
for the purpose of acquiring a plot and constructing a house
thereon, enlarging living accommodation in an existing house,
purchase of house/flat, repayment of a loan taken from Govt/
Private source for house construction. The amount of
advance admissible is 34 times of the Basic Pay+DP+NPA+SI
of the official or Rs 7.50 lakhs or cost of the house or repaying
capacity, whichever is least. Only one advance is admissible
during the entire service. The entire amount of advance together
with interest is repayable in 20 years, 180 monthly
instalments for principal and 60 instalments for interest.

(f) Advance from GPF (Refer GPF (CS) Rules): Advance can
be taken for the purposes of illness, education of family
members, obligatory expenses, purchasing consumer durables
and cost of legal proceedings. Amount of advance permissible
is 3 months Pay+DP or half the amount at credit, which ever is
less and recoverable in not more than 24 equal monthly
instalments.

(g) Withdrawal from GPF (Refer GPF(CS)Rules) :

Withdrawals can be taken for the purposes of cost of education of
the subscriber or any child of the subscriber, obligatory
expenses, illness, purchasing consumer durables, building
or acquiring a suitable house, repayment of outstanding
housing loan, purchasing a house site, renovating ancestral
house etc. Normally, one half of the amount at credit or six
months’ pay plus DP, whichever is less. 90% of balance at
credit can be sanctioned at the discretion of the sanctioning
authority.

38. Concessions when posted to North Eastern Region :

Allowances and facilities have been extended for employees of GREF
Serving in the States, Union Territories of North Eastern Region on the
same terms and conditions, as have been laid down in Min of Finance
(Department of Expenditure) OM No 20014/3/83-EIV dated 14-12-1983
read with OM No 20014/16/86/E.II (B) dated 1-12-1988 and 11/2/97-
E-II (B) dated 22-7-1998.

Authy: BRDB Letter No BRDB/10/367/99/GE- I/17084/

DGBR/E2A (T&C) dated 04 Aug 2004.

-19-

39. Ration on Army Scale: Army Scale of ration has been granted
to GREF Officers and subordinates of all Projects except following units
and formation:-

(a) HQ DGBR
(b) GREF Centre/GREF Records
(c) Project Hirak

Authy: BRDB Letter No BRDB/03/RA/138/2000/GE-I

dated 29 Jan 2003 and BRDB/03/RA/138/2000/GI dated
19 Jan 2004.

40. FRMO Facility: Members of the Force are entitled to free

remittance of money within India and to Nepal through Field Post
Offices or Civil Post Offices at stations where the former do not
function. The remittances may be made to their families or to Post
Offices for credit to Savings Bank Account or for payment of LIC
Premia.

Authy: Para 195 of BR Regulations.

41. Medical Facility: CCS (MA) Rules and CGHS facilities are
applicable. Treatment in MH is provided only in exceptional cases in
remote areas.

Authy: Meidcal Attendance Rules and A Compilation of the

CGHS

42. Free Single Accommodation: Officers are not entitled in Static

Station. Subordinates are entitled in all areas.

Authy: Para 171 of BR Regulations.

 CONTENTS

PART-II

TERMINAL BENEFITS FOR GREF PERSONNEL ON RETIREMENT

S/No Subject Page

From To
General

1. Entitlements 1 1
Pension and Gratuity

2 Retiring pension – Qualifying Service 1 2

3. Voluntary Retirement 2 3
4. Calculation of Pension 3 3
5. Commutation of Pension 3 3
6 Restoration of Commuted portion of pension 3 3
7. Invalid / Boarded out from Service 3 3
8 Disability Pension 4 4
9 Service Gratuity 5 5
10. Retirement Gratuity 5 6
Action required to be taken

11 Superannuation Retirement 6 6
12. Entitlement on Superannuation / Voluntary 6 6
retirement and action required to be taken
13 Initiation of pension papers 6 6
14 Initiation final GPF claim to PAO (GREF) 7 7
15 Initiation of CGEGIS claim 7 7
16 Initiation final pay and allowances claim 7 8
Commercial Employment
17 Commercial employment after retirement Gp 8 9
`A’&`B’ Officers
18 Employment after retirement under Govt 9 9
outside India
Discharge / Resignation : Ty / Pmt Employees

19 Notice period for Ty Employees seeking 9 10

discharge from service
20 Notice period for permanent employees seeking 10 10
discharge from service
21 Resignation 10 11

-2-

S/No Subject Page

From To
Miscellaneous

22 Pensioners Identity Card 11 11

23 Issue of Discharge Book & Duplicate discharge 11 12
book
Medical Facilities

24 Medical Entitlement 12 12
25 CGHS facilities 12 12

26 Medical Allowance to Pensioners/family 13 14

pensioners
Travel Concession

27 Traveling & Baggage Allowance 14 14

CSD Canteen Facilities

28 CSD Canteen facilities 14 14

29 CSD Canteen Card 14 14

Awards

30 Benefits to Gallantry Awardees (Kirti Chakra & 15 15

Shaurya charka)
Other Misc Subjects

31 Marriage / birth of children after retirement 15 16

32 Correspondence on Personal matters 16 16

 PART-II

TERMINAL BENEFITS FOR GREF PERSONNEL

ON RETIREMENT
General
1. (i) Entitlements. An individual on retirement from service and
NOK of the individual on death of her husband after retirement is
entitled to one or more of the following terminal benefits :-

(a) Retiring Pension

(b) Commutation of pension
(c) Retirement Gratuity
(d) Invalid Pension / Gratuity
(e) Disability Pension
(f) Family pension to NOK
(g) Final Settlement of GPF
(h) Pensioner’s Identity Card
(j) Leave Encashment
(k) Medical facilities
(l) Retention of Accommodation
(m) Canteen Facilities
(n) CGHS
(o) Discharge book
(ii) However, GREF personnel appointed on or after 01 Jan
2004 will be eligible for new Pension Scheme. Entitlements mentioned
at (i) (g) to (n) shall remain applicable to them.

2. Retiring Pension – Qualifying Service . Retiring pension is

granted on completing a minimum qualifying service of 20 years. The
weightage element is an inbuilt factor of the pension and it is meant to
compensate comparatively yearly retiring age. Maximum pension is
applicable if actual service (qualifying service) or actual service
including weightage is 33 years. For lesser service, pension is
correspondingly depressed. Weightage is not taken into account to
make up 20 years of service. For less than 20 but more than 10 years
of service, Retiring Gratuity may be admissible. A retiring pension shall
be granted :-

(a) to a Govt servant who retires, or is retired, in advance of

the age of compulsory retirement in accordance with the provision
of Rule 48 or 48-A of CCS (Pension) Rule 1972 or Rule 56 of the
Fundamental Rules or Article 459 of the Civil Service Regulations;
and

(b) to a Govt servant who, on being declared surplus, opts for

voluntary retirement in accordance with the provisions of rule
29 of these rules.

3. Voluntary Retirement. At any time after completing twenty

years’ qualifying service, individual may retire from service with
pensionary benefits by giving notice of not less than three months in
writing to the appointing authority.

The notice of voluntary retirement given under sub rule (1) of

Rule 48A of CCS (Pension) Rules 1972 shall require acceptance by the
appointing authority.

Provided that where the appointing authy does not refuse to

grant the permission for retirement before expiry of the period specified
in the said notice, the retirement shall become effective from the date
of expiry of the said period.

A Government servant referred to above may made a request in

writing to the appointing authority to accept notice of voluntary
retirement of less than three months giving reason therefore :

On receipt of a request, the appointing Authy subject to the

provisions of sub-rule (2), may consider such request for the
curtailment of the period of notice of three months on merits
and if it is satisfied that the curtailment of the period of notice
will not cause any administrative inconvenience, the appointing
Authy may relax the requirement of notice of three months on
the condition that the Government servant shall not apply for
commutation of a part of his pension before expiry of the period
of notice of three months.
 A Government servant, who has elected to retire under this rule
and has given the necessary notice to that effect to the appointing
Authy, shall be precluded from withdrawing his notice except with the
specific approval of such authority.

Provided that the request for withdrawal shall be made before the
intended date of his retirement.

The pension and retirement gratuity of the Government servant

retiring under this rule shall be based on the emoluments as defined
under Rule 33 and 34 and the increase not exceeding five years in his
qualifying service shall not entitled him to any notional fixation of pay
for purpose of calculating pension and gratuity.

The rule shall not apply to a Government servant who

(a)retires under rule 29, or
(b)retires from Govt service for being absorbed permanently in
an autonomous body or a public sector undertaking to which
he is on deputation at the time of seeking voluntary
retirement.

4. Calculation of Pension. It is calculated @ 50% of average

emoluments drawn during last ten months of service. Emoluments for
calculation of pension have been defined as Basic Pay plus DP and Non-
Practicing Allowance (where applicable). Formula for calculation of
Retiring Pension with qualifying service of 20 years or more is :-
Average emoluments for last 10 months x Qualifying service in
completed six monthly
2 period not exceeding 66 times
__________________________
66
(See calculation sheet at Appendix ‘A’)

5. Commutation of Pension. A maximum of 40% of pension can

be commuted. The commuted value of pension is calculated on the
basis of an indvl’s age of next birth day, which falls after the date of
retirement. Format of application is appended at Appendix ‘B’.

Application. The specimen for application for retiring pension is

at Appendix ‘C’. It is to be sent by the individual concerned to the
audit authy through his unit at least 3 months in advance of his
retirement. Concerned audit authy transmit the same to PCDA (P)
Allahabad, for issuing Pension Payment Order to the banker with a copy
to the individual.

6. Restoration of Commuted portion of Pension. As per Govt

of India decision No. 2 below Rule 9, pensioners who have commuted a
portion of their pension and on 01 Apr 1985 or thereafter have
completed or will complete 15 years from their respective date of
retirement will have their commuted portion of pension restored.

The pensioner is required to apply in the proforma

appended as Appendix ‘D’ to the pension disbursing
authority/bank/post office who will restore the commuted portion of
pension.

7. Disabled GREF personnel Invalided/Boarded out from

service

It has been decided by the Govt of India, vide Govt of India,

Ministry of Personnel, Public grievances and pension (DOPT) OM No.
13015/3/2002-Estt (L) dated 19 Jan 2004 that personnel who have
been declared permanently incapacitated shall not be discharged on
invalidation.

8. Disability Pension (EOP Rules)

These rules shall apply to all persons paid from Civil Estimates
other than those to whom the Workmen’s Compensation Act 1923
applies.

This Rule is not applicable to GREF personnel except Clerical Staff

since compensation under WCA-1923 is payable for disability and no
GREF personnel will be invalided out from service as per Govt of
India, Min of Personnel, Public Grievances and Pension (DOPT) OM No.
13015/3/2002-Estt (L) dated 19 Jan 2004.
Percentage of Disability
Percentage loss of earning capacity (percentage disability) is
being assessed by competent medical authorities based on list of
injuries annexed at Part I & II of Schedule I of CCS (EOP) Rule.

Disability pension payable under ibid rules are as under:-

S/No Causes Pension Payable
1 Death or disability (a) Normal pension and gratuity under
attributable or CCS (Pension) Rules 1972 plus disability
aggravated by Govt. pension equal to 30% of basic pay for
service. Example 100% disability
exposure to hostile For lower percentage of disability
work environment, pension shall be proportionately lower.
extreme weather Amount of normal pension plus disability
conditions, shall not be less than 60% of basic pay
occupational hazards, subject to minimum Rs.2500/
etc.

Death or disability
2
due to accident in
performance of
duties. Example
As of one above
while traveling on
duty in Govt.
vehicle/public tpt,
journey by service air
craft, mishaps at sea,
electrocution while
on duty etc.
3 Death or disability Pension equal to retiring pension and
attributable to acts of gratuity to which the employee would
violence by terrorists have been entitled on the basis of his
and anti social pay on the date of invalidation but
elements etc. counting service upto the date of which
whether in their he would have retired in normal course
performance of and disability element equal in amount
duties or otherwise. to normal family pension subject to the
Example bomb blast condition that the aggregate of the
in public place or service and disability element shall not
transport, be less than 80% of the pay last drawn,
indiscriminate for 100% disability.
shooting incidents in For lower percentage of disability, the
public etc. disability element shall be
proportionately lower as at present.
4. Death or disability Pension equal to retiring pension and
arising as a result of gratuity to which the employee would
attack by or action have been entitled on the basis of his
against extremists, pay on the date of invalidation but
anti social elements counting service upto the date of which
etc. Example he would have retired in normal course
extremists acts, and disability element equal in amount
exploding mines, to normal family pension subject to the
kidnapping by condition that the aggregate of the
extremists, battle service and disability element shall not
inoculation etc. exceed the pay last drawn, for 100%
disability.
For lower percentage of disability, the
disability element shall be
proportionately lower as at present.
CCS (EOP) Rules annexed at Appx 3 CCS (Pension) Rules 1972 and GID
No.1
9. Service Gratuity. No pension is admissible to a permanent
employee who retires before completion of 10 years’ qualifying service.
Instead, a lump sum payment known as Service Gratuity at the rate of
half-month’s emoluments for every completed six-monthly period of
qualifying service is admitted. `Emoluments’ means Basic pay, DP,
Stagnation increment, Non-practicing allowance, if any.

This gratuity is in addition to retirement gratuity admissible to

those who have completed 5 years’ qualifying service.

10. Retirement Gratuity. Permanent GREF personnel who have

put in a minimum of 5 years qualifying service are eligible for
Retirement Gratuity at the rate of one fourth of the emoluments last
drawn for every six months of completed service, subject to a
maximum of sixteen and half times of emoluments, or Rs. 3.5
lakhs whichever is less. A uniform weightage of 5 years is added to
actual qualifying service subject to the total not exceeding 33 years of
service. Emoluments means Pay, Rank Pay and NPA (where applicable).

Application. No separate application is required (See Annx-I

to Appendix `C’).
Action to be taken

11. Superannuation Retirement. Superannuation retirement

should be afternoon of last day of the month in which individual
completing 60 years of age according to FR 56 and amendment No. 7
dated 01.01.1999 to Rule 35 of CCS (Pension Compilation).
 No specific notice or orders are necessary for superannuation
retirement on due date.

12. Entitlement on superannuation / Voluntary retirement

and Action required to be taken by the HQ/ Unit concerned.

(a) Photographs and Nomination Forms. Following

nomination forms and photographs are to be obtained afresh from
the concerned individual at least 3-4 months in advance in support of
his various claims /dues :-

i) Nomination for DCRG (See Appendix ‘E’)

ii) Nomination for Commutation Pension (See Appendix
‘F’)
iii) Nomination for Arrears of Pension (See Appendix G)
iv) Nomination for CGEGIS
v) Nomination for Family pension
vi) Nomination for GP Fund
vii) Family details
viii) Joint and single photographs
ix) Descriptive roll of wife / NOK
(b) Initiation of superannuation/voluntary retirement
Pension and commutation papers to PCDA (P) Allahabad.
Concerned unit/Fmn will publish his DO part-II at least 8
months in advance regarding his superannuation retirement.
After publishing DO part II Pension and commutation papers to
be prepared and forwarded to PCDA (P) Allahabad at least 6
months in advance through audit channel so that his PPO will be
issued by PCDA (P) Allahabad before / on the date of his
superannuation. In case of Voluntary retirement, concerned
unit/Fmn will publish his DO Part-II immediately on receipt
sanction of voluntary retirement and papers to be prepared and
forwarded to PCDA (P) Allahabad through audit channel
immediately so that his PPO will be issued by PCDA (P) Allahabad
well in time.
(c) Initiation of Final GPF claim to PAO (GREF). The GP
Fund claim has to be initiated 3 months in advance alongwith
following documents to PAO (GREF) :-

(i) Contingent bill duly affixed with revenue stamp worth

Rs. 1/-
(ii) No demand certificate duly verified by concerned
audit authy.
 (iii) Last 5 years withdrawals certificate (for part final
withdrawal and ty advance) duly verified by
concerned audit authy.

(iv) GPF discontinuation certificate (DO II for

discontinuation of GPF for last 3 months to be
published).

(v) Copy of DO Part II notifying casualty regarding

retirement as well as discontinuation of GPF
subscription.

(vi) Copy of last QSA alongwith statement of subscription

thereafter till retirement.

(d) CGEGIS. The claim should be submitted to PAO (GREF)

(alongwith GP Fund claim) three months before the date of
retirement. The insurance cover is available upto the last
day of employment. The amount becomes payable on
the first working day after the retirement. The following
documents are required to be submitted alongwith the
claim to PAO (GREF) :-

(i) Appendix `H’ (Pre-receipted bill) duly affixed with

revenue stamp worth Rs. 1/-.

(ii) Relevant bio-data of the individual i.e; date of initial

joining the scheme, any promotion/ changes of group
“D”, “C” , “B”, “A” after initial joining should be given
and signed by OC /Cdr/CE (concerned unit/HQ).

(iii) No demand certificate duly verified by the concerned

audit authorities.

(iv) Sanction of competent authority

(v) DO Part II regarding superannuation / voluntary
retirement.

(e) Submission of final P&A and Encashment of EL claim

to PAO (GREF). The following documents are required for
finalization of P&A and encashment of EL. This claim is to be
initiated on the next working day of the date of superannuation /
voluntary retirement.

(i) No demand certificate

(ii) Sy bill for encashment of EL
 (iii) DO II regarding Superannuation / Voluntary retirement
(iv) Sanction of competent authy for encashment of EL
(v) Leave credit certificate duly verified by concerned audit
authy.

(vi) DO II regarding encashment of EL

(vii) Pay book duly closed and certified by the concerned IRLA
Officer. Details of entitlements of P&A at the appropriate
place in the Pay book from 01.12.1987 onwards.

(viii) Complete FRMO details for the last 12 months on a

separate sheet.

(ix) Complete details of HPL / EOL wef 01 Dec 1987 to date of

superannuation / voluntary retirement duly verified by the
concerned audit authorities.

(x) Copies of un-adjusted DO IIs for last one year.

(xi) Discrepancies statement if any with supporting documents
(xii) Details of payments not debited in last QSA and payment
made thereafter till the date of retirement.

(xiii) Details of recoveries forwarded to PAO (GREF) but same

not yet recovered in QSA.

13. Commercial Employment after retirement Group `A’ & `B’

Officers.
Commercial Employment means an employment in any capacity
including that of an agent under a company, co-operative society, firm
or individual engaged in trading, commercial, industrial, financial or
professional business and includes also a directorship of such company
and partnership of such firm, but does not include employment under a
body corporate, wholly or substantially owned or controlled by the
Central government or a State Government.

If a pensioner who immediately before his retirement was a

member of Central Service Group `A’ wishes to accept any commercial
employment before the expiry of two years from the date of his
retirement, he shall obtain the previous sanction of the Government to
such acceptance (by submitting an application in Form 25 appended at
Appendix ‘J’ ).

Provided that a Government servant who was permitted by the

Government to take up a particular form of commercial employment
during his leave preparatory to retirement or during refused leave shall
not be required to obtain subsequent permission for his continuance in
such employment after retirement.

Retired Group `B’ Officers need not get prior sanction of the govt.
They should intimate the Office they served last before retirement if
they take up any commercial employment within two years of their
retirement. The intimation should contain information as to whether or
not they have had any official dealing while in Govt service, with the
private employer, with whom they are taking up the employment. GID
6 below Rule 10 CCS (Pension) Rules, 1972.

Retired engineers of Gazetted rank and other Gazetted Officers

employed as engineering administrators who seek commercial
employment as Contractors in connection with Government works or as
employees of such Contractors within two years of their retirement
should obtain prior permission.

14. Employment after retirement under a Government outside

India
If a pensioner, who immediately before his retirement was a
member of Central Service Group `A’, wishes to accept any
employment under any government outside India, he shall obtain the
previous permission of the Central Govt for such acceptance and no
pension shall be payable to a pensioner who accepts such an
employment without proper permission in respect of any period for
which he is so employed or such longer period as the Govt may direct.

Requests for permission to accept the aforesaid employment after

retirement under a Govt outside India shall be considered by the
Ministry / Department under which the Offr concerned served last prior
to his retirement and a decision taken in consultation with the Ministry
of external affairs.

15. Notice period for Temporary employees seeking discharge

from Service :-
The services of a temporary Government Servant may be
terminated at any time by a notice of one month on either side by the
Government servant or the Appointing Authority. The Appointing
Authority has also the option to pay the Government servant his pay
and allowances for the period of one month or for the period by which
such notice falls short of one month and terminate his services
immediately. On the other hand, the Government servant has no such
option, but has necessarily to give one month’s notice under Rule 5 of
CCS (TS) Rules 1965.

Heads of Departments may review cases of termination or re-

open such cases and order :-
 (i) confirming the action taken by the appointing authority or
(ii) withdrawing the notice; or
(iii) reinstating the employee in service or
(iv) making such other order in the case as it may consider
proper.

Terminal Gratuity is payable at the prescribed slab rates as

given below :-
Length of Service Terminal Gratuity
Less than 5 years Nil
5 Years and above, but less than ½ a month’s pay for each
completed year of service.
10 years
10 years and above One month’s pay for each
completed year of service subject
to a maximum of Rs. 15,000/- or
15 months pay, whichever is less.

16. Notice period for Permanent employees seeking discharge

from Service :-

A Government servant shall give a notice in writing to the

Appointing Authority at least three months before the date on which he
wishes to retire and the appointing authority may also give a notice in
writing to a Govt servant at least three months before the date on
which he is required to retire in the public interest or three months pay
and allowances in lieu of such notice.

A permanent Government servant may make a request in writing

to the appointing authority to accept notice of less than three months
giving reasons therefore,

On receipt of request the Appointing authority may consider such

request for the curtailment of the period of notice of three months on
merits and if it is satisfied that the curtailment of the period of notice
will not cause any administrative inconvenience, the Appointing
Authority may relax the requirement of notice of three months.

If the Govt servant has completed 20 years of qualifying service,

he will be eligible for pensionary benefits as per CCS (Pension) Rules,
1972.

17. Resignation
 Resignation should be clear and un-conditional. It should be
submitted to the Appointing authority in respect of the service or post
in question who is competent to accept it.

Resignation will generally be accepted straightaway with certain

exceptions.

In all cases of acceptance of resignation, prior vigilance clearance

from the Competent Authority is mandatory and this clearance should
be accorded expeditiously.

Resignation becomes effective not merely when it is accepted by

the authority concerned but only when the Officer is actually relieved of
his duties.

A Govt Servant quitting service on resignation will not be entitled

to for any pension, gratuity or terminal benefits. He will however, be
paid suo moto, cash equivalent to the extent of half of earned leave at
his credit on the date of cessation of service, subject to a maximum of
150 days including the number of days of EL for which encashment was
availed alongwith LTC.

When a Govt servant applies for post in the same or another

department through proper channel and on selection he is asked to
resign the previous post for administrative reasons –

(a) the resignation will be treated as a “technical formality”

(b) the benefit of past service, if otherwise admissible under
the rules, will be allowed for purpose of fixation of pay in
the new post

(c) leave at credit will be carried forward; and

(d) the past service will be counted for pension to the same
extent it would, but for the resignation

18. Identity Card. The Identity card will be issued to retired GREF
personnel as a matter of privilege for the services rendered in GREF
and is meant to establish their identity as retired GREF person
whenever they visit GREF units/Fmns, CSD Canteen or to any Govt
Depts.

All GREF personnel retired/retiring on superannuation, voluntary

retirements are eligible. Those who are removed / dismissed/ retired
under CCS (CC&A) Rules, 1965 or resign from service are not
eligible for issue of retired personnel Identity Card. Identity Card will
be issued only through the unit of the individual. It implies that
without surrendering the GREF service Identity Card, a Retired
personnel Identity card will not be issued.

19. Issue of Discharge book & Duplicate Discharge book.

Printed Discharge book is being issued to GREF personnel proceeding
on retirement. This document containing brief history of service and an
important document as far as a pensioner is concerned. Therefore, the
discharge Certificate will be kept safely and be secured from all type of
losses or damages. In case of loss / theft / fire of original discharge
certificate, the pensioner will lodge an FIR with nearby police station.
It is noticed by GREF Records from reasons quoted for the loss in the
applications that no proper care is taken to safe guard the discharge
certificate issued.

Duplicate discharge certificates will not be issued in place of lost

one as a routine but only in exceptional cases. The individual should
therefore, ensure the safe custody of the certificate in his own interest.

20. Medical Entitlement. All Central Government pensioners

(except Railways) and widow of Central Government pensioners,
getting family pension are eligible for CGHS Scheme.

Conditions
(i) The employee should reside in the area of operation of
the Scheme

(ii) Pensioners residing anywhere may get registered in any

dispensary

(iii) A family photograph of size 6.5 cm x 5 cm should be affixed

to the CGHS token card and got attested by the department.

In case of CGHS beneficiary falling sick outside CGHS area,

treatment is allowed under CS (MA) Rules 1944 in Govt
Hospital/referral hospitals/ Recognized hospitals.

21. CGHS Contribution by Pensioners/family Pensioners.

(a) Pensioners/Family pensioners have the option to pay
contribution based on pay last drawn by the
pensioner/deceased employee or their pension or family
pension. Original pension (before commutation) including
PEG portion but excluding dearness relief shall be the basis
for determining rate of contribution.
 (b) Pensioners/Family pensioners are required to pay their
contributions in advance for a period of one year either from
January to December or July to June.

(c) Pensioners who are on extension of service or re-employed

shall pay normal contribution as in the case of serving
employees and avail all facilities.

(d) Pensioners can avail CGHS facility for life-time, on a

permanent CGHS card in following cases :-

(i) By paying 10 years contribution, in one lump sum at

the time of retirement.
(ii) By paying lump sum contribution for the remaining
period out of 10 years, (where contribution has been paid
for certain period),or

(iii) When he has already paid yearly contributions for 10

years (and over), no further contribution is required.

22. Medical Allowance for Pensioners/family Pensioners not

availing CGHS Facility.

Pensioners/family pensioners residing in areas not covered by

CGHS (or corresponding health schemes of other
Ministries/Departments), shall be granted a fixed medical allowance @
Rs. 100/- PM wef 01 Dec 1997, for meeting expenditure on day-to-day
medical expenses that do not require hospitalization. Pensioners living
in CGHS covered cities, but whose place of residence is not served by
CGHS (or any corresponding Health Scheme of the
Ministry/Department) shall also be entitled for Medical allowance @ Rs.
100/- PM on furnishing an undertaking that a certificate from the
authorities of CGHS (or concerned Ministry/Department) to that effect.
Medical allowance is not payable if the pensioners/family pensioners
are residing in areas where CGHS facility exists.

Existing pensioners as well as future retirees shall have one-time

option to avail of medical facilities under CGHS (or other similar scheme
of their respective Ministry/ Department) or to claim fixed medical
allowance of Rs. 100/- PM If he opts for medical allowance, CGHS card
will be restricted for only indoor treatment. Form of option is placed at
Appendix ‘K’.

The beneficiaries of ex-gratia pension/re-employed

pensioners/employed family pensioners are not entitled to medical
allowance. If the family pension is shared by two widows, same criteria
for medical allowance is to be adopted as is adopted in the case of
dearness relief. If any pensioner received two pensions, only single
medical allowance is admissible and if a pensioner received both
military and civil pensions, medical allowance is admissible for only one
pension provided he does not avail medical facilities either from civil or
military organizations.

Migrant pensioners from Kashmir Valley, drawing their pension at

Delhi as temporary measure have the option to either avail CGHS
facilities (on payment of prescribed contribution) or drawn fixed
medical allowance of Rs. 100/-PM

CGHS Contribution wef 01-05-1998

Pay Pension Contribution p.m.

(Rs. p.m.) ( Rs, p.m.) (Rs.)
Up to 3,000 Up to 1,500 15
3,001- 6,000 1,501 -3,000 40
6,100 – 10,000 3,001 – 5,000 70
10,001 -15,000 5,001 -7,500 100
15,001 and above 7,501 and above 150

The Scheme (CGHS) is available in the following places :-

Ahmedabad Faridabad Meerut
Allahabad Ghaziabad Mumabi
Bangalore Gurgaon Nagpur
Bhopal Guwahati Noida
Bhubaneshwar Hyderabad Patna
Calcutta Jaipur Pune
Chennai Jabalpur Ranchi
Chandigarh Kanpur Shillong
Delhi/New Delhi Luckhnow Thiruvananthapuram

Travel Concessions
23. Traveling & Baggage Allowance. The person proceeding on
retirement / release, besides Composite Transfer grant is entitled to
free Conveyance including free conveyance of baggage for self and
members of the family, personnel conveyance from the last duty
station to their permanent home address as recorded in official
documents or to the place where they and their families are to settle
down permanently even if it is other than their declared home town in
India. Similar facilities are available to the widow / family in case of
death while in service.

Miscellaneous

24. CSD Canteen Facilities. Ex GREF personnel are authorized

to draw Canteen facilities including liquor as per sanction given by
Army HQ QMG Branch Canteen Service letter NO. 96018/Q/DDGCS
dated 22-07-1998.

Widows of GREF subordinates, who are in receipt of family

pension from GREF will also be eligible to avail above facilities from
CSD Canteens.

25. Canteen Card. Ex GREF personnel can opt to avail canteen

facilities from any one of the CSD Canteens being run either by an
Army/Air Force/ Navy or GREF Unit/fmn. For this purpose they will
submit an application as per prescribed proforma placed at Appendix
‘L’ to the following authorities, alongwith their discharge certificate
(duly affixed with their photographs) in original and two copies of
their joint photographs with spouse.

(a) Concerned Station / Area HQ – in case they want the

facilities from a CSD Canteen run by an Army, Air Force
unit / Formation.

(b) GREF Unit/formation from whose CSD Canteen they wish to

avail the facilities.

26. Benefits of Awards. The Chakra Series awards carry following

benefits :-

Kirti Chakra . A monetary grant of Rs. 1050/- pm is given to

the awardee or his family for life. In addition, awardees /
widow of posthumous awardees alongwith companion are
entitled for First Class / AC2 Tier Complimentary Card pass
facility. The monetary allowance being granted through
Corrigendum PPO by PCDA (Pension) in respect of posthumous
awardees, for which concerned unit will take up the case with
PCDA (P) Allahabad alongwith copy of Gazette Notification.

Shaurya Chakra. A monetary grant of Rs. 750/- pm is given

to the awardee or his NOK for life. In addition, awardees /
widow of posthumous awardees alongwith companion are
entitled for First Class / AC2 Tier Complimentary Card pass
 facility. The monetary allowance being granted through
Corrigendum PPO by PCDA (Pension) in respect of posthumous
awardees, for which concerned unit will take up the case with
PCDA (P) Allahabad alongwith copy of Gazette Notification.

The Railway complementary cards are issued by Divisional

Railway Manager and Headquarters Office of Indian Railways.

The pass will be issued by the Office of the Divisional

Railway manager and Headquarters Office of the Railways on
receipt of application on plain paper from the recipient of
the Gallantry Awards or the widow of the posthumous winner of
Gallantry giving the following details alongwith two recent
photographs of the awardees or widow of posthumous awardees
as the case may be :-

(a) Name of the recipient of Gallantry Award (in block

letters)
(b) Residential Address
(c) Attested photo copy of the citation / Gazette Notification of
the Gallantry Award.

27. Marriage/Birth of Children after retirement. As and when a

pensioner marries or re-marries after retirement, he shall intimate the
event to the Head of Office who processed his pension papers at the
time of his retirement in the proforma appended at Appendix ‘M’.
He shall also furnish alongwith his application, an attested copy of
the marriage certificate from Registrar / Gram Panchayat /
District Magistrate in respect of his post - retirement marriage.

When the pensioner does not have any child or children from his
previous marriage, if any, the post-retrial spouse shall be eligible for
full family pension. Where the pensioner has any eligible child or
children from another wife, who is not alive, the family pension to the
post retrial spouse and the child / children from the previous marriage
will be authorized in terms of Clause (b) of Sub Rule 7 of Rule 54 of
CCS (Pension) Rules, 1972.

As far as children, including those born after retirement, are

concerned, a fresh PPO will be issued as and when the turn of each
child for receipt of family pension is reached as at present.
Authy :- GID 16 below Rule 54

28. Correspondence on personal matters . On personal matters,

GREF personnel / their families should correspond with the following
authorities:-
 (a) Issue of Part II Orders / Service particulars - Project
concerned/
Last unit.

(b) Pay and allowances and GP Fund - Project

concerned/
Last unit.

(c) Pension / Gratuity (for interpretation of - Project

rules only) concerned/
Last unit.

(d) Welfare aspects - Last Unit

(e) Identity Card - Last Unit

(f) Grievances Cell - DGBR/E1C

Part- III
Entitlements after death of GREF Personnel

S/No Subject Page

From To
Casualties

33 Death in Service 17 17
34 Physical Casualty 17 17

35 Battle Casualty 17 17

36 Sending Special Messanger to Home Town 18 18

Death Terminal Benefits

37 Immediate Relief 18 18

38 Border Roads Special Relief Fund 18 18

39 GREF Benevolent Fund 18 19

40 Final Settlement GPF 19 19

41 Deposit Linked Insurance Scheme (DLI) 19 19

42 Encashment of Earned Leave 20 20

43 Final Settlement of pay and Allowances 20 20

44 Final TA/DA, Composite Transfer Grant and 20 20

Luggage charges
45 CGEGIS 21 21
46 Group Personal Accident Insurance Scheme 21 21
(GPAIS)
47 Compensation under WCA-1923 21 21
Family Pension & Death Gratuity

48 Family Pension 21 21
49 Enhanced Rate of family pension 22 22

50 Granting Provisional family pension for 6 22 22

months Chief Engineers
51 Eligible member for family pension 22 23
52 Family pension to handicapped children 23 23

S/No Subject Page

From To
53 Grant of ordinary Family pension to widow of 23 23
divorced daughter
54 Division of ordinary family pension 23 24

55 Re-marriage of widow 24 24

56 Extra Ordinary Family Pension 24 24

57 Liberalised Family pension 24 25

58 Ex-Gratia payment from Govt of India 26 26

59 Death Gratuity 26 26

60 Residuary Gratuity 26 26

Family Pension to Missing Employees

61 Release of family pension in respect of missing 27 27

GREF employees
62 Release of family pension in respect of missing 27 27
pensioners
Compassionate Appointment

63 Compassionate Appointment 28 28

Medical Facilities

64 CGHS Contribution by family pensioners 28 29

65 Medical Allowance for family pensioners 29 30

66 Rates of CGHS Contribution and list of Cities 30 30
where CGHS Scheme available
Miscellaneous

67 CSD Canteen Facilities 30 30

68 Grant from State Governments 31 31

LIST OF APPENDICES

S/No Appendix Item Refers Page

para
1 `A’ Pension Calculation sheet 32-33
2 `B’ Application for Pension – IAFA – 356 34-41
and connected documents
3 `C’ Formal Application for Pension & 42-44
commutation Application
4 `D’ Restoration of commuted portion of 45
pension
5 `E’ Nomination for Death – Cum – 46
Retirement Gratuity
6. `F’ Nomination for Commuted pension 47
7. `G’ Nomination for payment arrears 48
pension
8. `H’ Receipted Bill for CGEGIS and 49-50
application for payment CGEIS
9. `J’ Form of application for permission to 51-52
accept commercial employment
10. `K’ Form of option for Medical facilities 53
under CGHS Scheme / Medical
allowance Rs. 100/- pm
11. `L’ Application for Issue of CSD Canteen 54
Card
12. `M’ Form of application for endorsement 55-56
particulars post retiral spouse &
children in PPO
 PART III

ENTITLEMENTS AFTER DEATH OF GREF PERSONNEL

Death in Service

1. In case the death of a GREF person takes place while serving in

the Unit, the OC Unit is duty bound to send the intimation of death to
his NOK by the fastest means i.e. telegram, telephone, speed-post etc.
(as per facilities available). It would be desirable that all GREF person
leave the complete up-dated address and the telephone No. of their
NOK’s with their OsC Units. A confirmation regarding cremation of the
dead body at Unit location or Home town will be obtained from the
NOKs with the condition that expenditure on transportation of dead
body will be borne by them.
Dead bodies of GREF personnel who get killed in border / line of
control (LOC) operations/ counter insurgency (CI) operations can be
transported to the home town of the deceased at Govt expense by the
fastest means including by air, if so desired by the NOK. There is no
provision for conveyance of dead bodies of GREF personnel getting
killed / died in other circumstances while serving with unit, to their
home town, at Govt expense.
Where the death takes place while the individual is on leave in
the care of his family, it would be the duty of NOK to send the
intimation of his death to the OC Unit by fastest means. In such an
event it will also be the duty of NOK to obtain death certificate of the
individual and send it to the OC Unit under registered AD cover or
through a special messenger if possible.
Physical Casualty
2. Physical casualties are those which occur in non operation areas
where there is no fighting. Such casualties fall into the following
categories :-
(i) Died or killed
(ii) Seriously or Dangerously ill
(iii) Ill
(iv) Wounded or injured (included self inflicted)
(v) Missing
Battle Casualty
3. Battle casualties are those sustained in action against enemy
forces. These casualties consists the following:-

(i) Killed in action

(ii) Died or wounded or injured (other than self inflicted)
(iii) Wounded or injured (other than self inflicted)
 (iv) Missing
(v) Prisoner of War
The procedure for reporting casualties have been
incorporated at Chapter 4 of ROI Compendium 1998.
Special Messenger to Home Town

4. In all death cases, the OC Unit is required to send a special

messenger to the home town of the NOK to carry out the following
tasks:-

(i) Carry bank draft on account of Immediate Relief, BRSRF

and GREF Benevolent Fund for handing over to the NOK.

(ii) Hand over personal belongings of the deceased person

which may be lying in the Unit.

(iii) Hand over ashes of the deceased person, if cremated at

unit location.

(iv) Carry documents for obtaining signature of the NOK on

pension and other terminal dues.

The NOK are advised to co-operate with the Units and return all
the papers duly signed by them through the special messenger.
Complete details of bank/Treasury from where the NOK intends to draw
pension should be furnished in the documents. The special messenger
should not be un-duly delayed which will affect the payment of dues
within the time frame.

Death Terminal benefits

5. (a) Immediate Relief

A sum of Rs.8000/- Rupees eight thousand only) is payable

to the NOK immediately on the intimation of death, out of
Regimental Fund of the Unit. The amount is subsequently
recovered out of death cum- retirement-gratuity (DCRG)

(b) Border Roads Special Relief Fund

(i) A sum of Rs.6000/- (Rupees six thousand only) is

payable to the NOK of the deceased to whom Workman
Compensation nor pension is admissible.

(ii) A sum of Rs.2500/- (Rupees two thousand five

hundred only) is payable to the NOK of the deceased to
whom neither Workman Compensation nor pension is admissible.

(c) GREF Benevolent Fund

Following grant is payable to the NOKs of GREF

subordinates on intimation of death. The amount is initially paid
by the Units from their Regimental Funds and later recouped
from GREF Records.

(i) A sum of Rs.12000/- (Rupees twelve thousand only)

to those who would not be entitled to Workman Compensation
for the death.

(ii) A sum of Rs.8000/- (Rupees eight thousand only) to

those who would be entitled to Workman Compensation for the
death.

(d) Final Settlement GPF

Balance amount lying in the credit of the deceased GREF

person is payable to the NOK or person(s) nominated by the
deceased GREF person.

(e) Deposit Linked Insurance Scheme (DLI)

An amount equal to the average balance in the GP Fund

account during the last three years immediately preceding the
death of a GREF person who has put in at least five years service
at the time of death, is payable to the NOK subject the conditions
that the balance at the credit of such subscriber shall not at
any time during the three years preceding the month of
death have fallen below the limits of :-

(i) Rs.25000/- in the case of a subscriber holding a post

in the scale of pay, the maximum of which is Rs.12000/- or
more.

(ii) Rs.15000/- in the case of a subscriber holding a post

in the scale of pay, the maximum of which is Rs.9000/- or
more but less than Rs.12000/-.
 (iii) Rs.10000/- in the case of a subscriber holding a post
in the scale of pay, the maximum of which is Rs.3500/- or
more but less than Rs.9000/-.

(iv) Rs.6000/- in the case of a subscriber holding a post in

the scale of pay, the maximum of which is Rs.3500/-

(a) The maximum amount payable under the DLI

scheme shall not exceed Rs.60000/-

(b) The subscriber has put in at least 5 years

service at the time of his/her death.

Rule 33-B of CCS (GPF) Rules 1960.

(f) Encashment of Earned Leave

The NOK is entitled to receive an amount towards

encashment of earned leave to the extent of basic pay plus DP
plus DA for the number of days of earned leave standing at
the credit of the deceased GREF person at the time of his
death subject to maximum of 300 days.

(g) Final Settlement of Pay and Allces

After the death of a GREF person, his IRLA is closed by PAO
(GREF) and the net pay and allces due to him, if any are worked
out and are payable to the NOK. In case, the closing of IRLA
results into a debit balance the debit balance is recoverable
from other dues.

(h) Final TA/DA, Composite Transfer Grant and Luggage

Charges

In case the NOK of the deceased is residing with the GREF

person at the time of his death at duty place, she along with
other family members are entitled to the following transfer
incidentals:-

(i) Composite Transfer Grant at the rate of one month’s

basic pay plus DP of the deceased GREF person

(ii) Transportation of personal effects to the home town

at the following rates:-

(a) 6000 Kgs by goods train for posts in the scale

of pay Rs. 8000/- and above.
 (b) 3000 Kgs by goods train for the posts in the
scale of pay Rs. 6500/- to Rs. 7999/-.

(c) 1500 Kgs by goods train for the posts in the

scale of pay Rs. 3350/- to Rs. 64999/-.

(d) 1000 Kgs by goods train for the posts in the

scale of pay below Rs. 3350/-

(iii) Traveling allowance from the home town to the place

of posting of GREF person is admissible to the NOK or
one member of the family to attend funeral if the death
takes place in unit.

(j) Central Government Employees Group Insurance

Scheme

The following lump sum grant from the Scheme will be

payable to the NOK or other members of the family as per
nomination made by the deceased GREF person :-

(i) Group A Gazetted employees = Rs.1,20,000.00

(ii) Group B Non-Gazetted = Rs. 60,000.00
employees (wef 01 Jan 2007)

(iii) Group C employees = Rs. 30,000.00

(iv) Group D employees = Rs. 15,000.00

In addition to the insurance amount as above, the family is

also entitled to the share of saving element of the Scheme. The
rates of the saving element are decided by the Govt on a year
to year basis.

(k) Group personnel Accident Insurance Scheme

A sum of Rs. 1,00,000.0 (Rupees one lakh only) is payable

to the NOK of the deceased if the death is due to an accident
subject to the contribution of premium made by the deceased
while in service on year to year basis.

(l) Compensation under Workmen’s Compensation Act

1923
 If the deceased GREF person was a “workman” in terms of
the definition in the Workmen’s Compensation Act and his
death had occurred in an accident during his course of
employment with GREF or due an occupational disease listed
in the Act, in that case the NOK is entitled to receive a
compensation under the Act. The amount of compensation
which ranges from Rs. 2.5 lakhs to Rs. 4.5 lakhs is worked out
based on the pay of the deceased person and his age at the time
of death.

Family pension

6. The family of a deceased GREF person is entitled to family

pension @ 30% of his basic pay last drawn subject to a minimum of Rs.
1,275/- pm ( Rs. 1913/- wef 01.04.2004) per month. In addition,
dearness relief as notified by the Govt from time to time is also
admissible.

Rule 54 (2) of CCS (Pension) Rules, 1972.

Enhanced rate of family pension

7. Where a Govt servant, who is not governed by Workmen’s

Compensation Act 1923, dies while in service, after having rendered
not less than 7 years continuous service, the rate of family pension
payable to the family shall be equal to 50% of the pay last drawn or
twice the rate family pension admissible, whichever is less. Enhanced
rate of family pension will be payable for a period of 7 years from the
date of death or 65 years of age of the deceased, whichever is less.(67
years in case of superannuation age 60 years)

If Governed by WCA 1923, dies while in service, rate of family

pension payable shall be 50% of last pay drawn or 1.½ times of family
pension admissible, whichever is less.

Rule 54 (3) (a) & (b) of CCS (Pension) Rules 1972

Granting Provisional Family pension for 6 months by Chief

Engineers Projects :-

8. The Chief Engineer Projects have been authorized to sanction

provisional family pension for the first six months after death, which
will be remitted to the NOK by the OC unit. After expiry of 6 months
period, the family pension is sanctioned by Principal CDA (Pension)
Office, Allahabad and payable through a pension payment order (PPO)
issued by Principal CDA (Pension) Office Allahabad. The OC unit is
required to get the final family pension sanctioned from the Office of
PCDA (Pension Allahabad before the expiry of six months period so that
there is no time gap in the payment of pension to the NOK.

Rules 54 (3) of CCS (Pension) Rules, 1972.

Eligible member for family pension

9. Family for the purpose of family pension means

(i) Wife in the case of male Govt servant or husband in the

case of female Govt servant.

(ii) Son(s), unmarried daughter (s) including legally adopted

son/daughter), all below the age of 25 years or upto the date
of his/her marriage whichever is earlier.

(a) Widowed/divorced daughter (s) upto the date of re-

marriage / death irrespective of age.
(iii) Parents who were wholly dependent on the Govt servant
when he / she was alive, provided the deceased employee had
left behind neither a widow nor a child.

(iv) The income criteria for dependency will be that their

earnings is not more than Rs. 2,550/- pm.

Rule 54 (14) of CCS (Pension) Rules, 1972.

Grant of family pension to handicapped children

10. If the son or daughter of a Govt servant is suffering from any

disorder or disability of mind (including mentally retarded) or is
physically crippled or disabled so as to render him or her unable to earn
a living even after attaining the age of 25 years, the family pension
shall be payable to such son or daughter for life.

A daughter shall become ineligible for family pension under above

provision from the date she gets married.
Family pension to such a son or daughter shall be stopped if he or
she starts earning his / her livelihood.

As and when the disability manifests itself in a child which makes

him / her unable to earn his / her living, the fact should be brought to
the notice of the HOO duly supported by a Medical Certificate from a
Medical Officer, not below the rank of a Civil Surgeon. This may be
indicated in Form 3 by the HOO. As and when the claim for family
pension arises, the legal guardian of the child should make an
application supported by a fresh medical certificate from a Medical
Officer, not below the rank of Civil Surgeon, that the child still suffers
from the disability.

Rule 54 (6), 54 (12 (c) & GOI D No. 6 below Rules 54

Grant of ordinary family pension to widow divorced daughter

11. Where the deceased is survived by a widow and also an eligible

child from a deceased/divorced wife, the child will be paid the share of
the family pension which its mother would have received had she been
alive / not divorced. On the share ceasing to be payable to the child, it
will be paid to the surviving widow.

Rule 54 (7) (c)

Division of ordinary family pension

12. When there are more than one widow, the family pension will be
allowed in equal shares. On the death of a widow, her share becomes
payable to her eligible child/children. If such widow leaves no eligible
child, her share of pension will be payable to the other widow in full.

However, as per Govt of India decision No. 13 below Rule 54,

second wife not entitled to the family pension as a legally wedded wife
under the Hindu Marriage Act.

Rule 54 (7) (a) & GID No. 13

Re-marriage of a widow

13. Family pension is payable to a widow up to the date of death or

remarriage, whichever is earlier.

Rule 54 (6) (i)

Extra Ordinary Family Pension

14. If an employee sustains injuries, diseases or dies and the injury ,

disease or death is attributable to Govt service, he / his family becomes
eligible for the grant of an award under the CCS (Extra Ordinary
Pension) Rules, 1939, which are applicable to employees except to
those to whom the Workmen’s Compensation Act, 1923 applies.

The family pension payable under this Rule is 60% of basic pay
+ DP subject to a minimum of Rs. 2,500/- pm. Where the deceased
was holding a pensionable post. If deceased was not holding a
pensionable post, family pension will be 40% of basic pay subject to
minimum of Rs. 1,650/-.

If the deceased employee has left neither a widow nor a child, the
family pension may be granted to the dependent parents, brother /
unmarried sisters in that order at 1.½ the rate admissible to the
widow.

If a widow of an employee who re-marries her deceased

husband’s brother and continues to live a communal life with, or
contribute to the support of other dependents of the deceased shall not
be disqualified for the grant of EOP, otherwise admissible to her. Rule
12-A

Authy :- CCS (EOP) Rules appended at Appx 3 of CCS (Pension) Rules,

1972.

Liberalised Family pension

15. These orders apply to all Central Govt servants who are governed
by the CCS (EOP) Rules. These orders also apply to Govt servants
governed by WCA-1923, subject to certain conditions.

Central Govt employees are eligible for this award when they
sustain disability or death in the circumstances specified below :-

(i) Death or disability attributable to acts of violence by

terrorists, anti- social elements etc, whether in their
performance of duties or otherwise. bomb blast in public
places or transport and indiscriminate shooting
incidents in public etc.

(ii) Death or disability arising as a result of (a) attack by or

during action against extremists, anti social elements
etc. (b) Enemy action in international war or border
skirmishes and war like situation including cases
which are attributable to (1) extremist acts, exploding
mines etc while on way to an operational area, (2)
kidnapping by extremists (3). battle inoculation as part of
training exercises with live ammunition.
 The amount of family pension will be equal to the pay last drawn
+ DP+ DA admissible from time to time by the deceased employee and
is payable to the widow for life or until her re-marriage or death
whichever is earlier. In the event of re-marriage of the widow, the
family pension will be allowed at the rates of family pension and subject
to the conditions laid down for family pension under CCS (Pension)
rules, 1972 from the date following the date of her re-marriage.

If the employee is not survived by widow but is survived by

child/children only, all children together shall be eligible for family
pension at the rate of 60% of basic pay subject to a minimum of Rs.
2,500/- pm.

When the employee dies as bachelor or as a widower without a

child/children, dependent pension will be admissible to parents without
reference to pecuniary circumstances, at the rate of 75% of pay last
drawn if both parents are alive and at the rate of 60% if only one of
them is alive.

Employees governed by WCA-1923 is eligible for the award. If

the benefits under these orders are more than the compensation
payable under WC Act, no separate compensation will be paid under
the WC Act. If however, the sum admissible under these orders is less
than the amount payable as compensation, they will have a right to
receive an amount equal to the difference.

Authy :- Govt of India, Department of Pension and & Pensioners’

Welfare OM No. 33/5/89-P.&PW (K) dated 09th April 1990 as modified
vide OM No. 45/22/97-P.P&PW © dated 03 Feb 2000 reproduced at
Appx 4 of CCS (Pension) Rules, 1972.

Ex-Gratia Payment

16. NOKs of GREF personnel who die as a result of action against

armed hostilities/terrorists/extremists /terrorists or other anti social
elements such as dacoits or smugglers etc. are entitled to get an ex-
gratia payment of Rs. 2.00 lakhs in each case from Govt. of India.

Authy :- Govt of India, Ministry of Surface Tpt, BRDB No. F.44

(1)/BRDB/96-Estt/PC-15078/DGBR/E1C `A’ dated 19 Sep 1997.

Death Gratuity
17. Death Gratuity is payable to the nominee (s) / eligible member
(s) of the family of the deceased employee as per the nomination made
by the GREF person in the following rates. The Death Gratuity will be
sanctioned by the Chief Engineer Project and paid with the first
installment of provisional family pension to the NOK :-

Length of Service Death Gratuity payable to family

(i) Less than one year 2 times of emoluments

(ii) One year or more, but 6 times of emoluments

less than 5 years

(iii) 5 years or more, but 12 times of emoluments

less than 20 years
(iv) 20 years or more Half of emoluments for every
completed six monthly period of
qualifying service subject maximum of
33 times of emoluments or 3.50
lakhs, whichever is less.
*emoluments include DA on the date of death.

Rule 50 (1) (b) of CCS (Pension) Rules, 1972

Residuary Gratuity

18. When an employee dies within 5 years after retirement, and the
total amount actually received by him on account of pension (or service
gratuity), dearness relief on pension, retirement gratuity, commutation
amount, is less than 12 times the “emoluments” drawn at the time of
retirement, the deficiency is granted to his nominee or his family. This
is residuary Gratuity.

Rule 50 (2) of CCS (Pension) Rules, 1972

Release of family pension in respect of missing GREF

employees

19. If an employee is missing and his whereabouts are not known, his
family can be paid the retirement benefits. For this purpose the family
should lodge an FIR with the police station concerned and obtain a
report that the employee has not been traced after all efforts had been
made. These documents alongwith indemnity bond, affidavit & consent
be submitted to unit concerned for obtaining Govt sanction for
presumption of death of the missing employee and payment of terminal
benefits.
 (a) Benefits payable immediately

(i) Amount of salary due

(ii) Leave encashment due
(iii) Amount of GPF (having regard to the nomination
made by the employee)
(b) After one year of lodging FIR by the NOK
(i) Family pension (to accrue from the date of lodging
the FIR by the NOK or expiry of leave of person,
whichever is later)

(ii) Retirement gratuity

(iii) Saving fund under CGEGIS

(c) After death is established beyond doubt or passage of

7 years whichever is earlier

(i) Difference between death gratuity and retirement

gratuity
(ii) Insurance cover under CGEGIS

GID No. 09 below Rule 54 of CCS (Pension) Rules, 1972

Release of family pension in respect of missing GREF

pensioners

20. In the case of missing pensioners, the family pension at the rates
indicated in the PPO will be payable and may be authorized by the
PCDA (P) after obtaining requisite documents from NOK as provided in
Govt. of India Department of Pension & PW OM No.1/17/86-P&PW
dated 29 Aug 1986. Also refer GID No.9 and 12 below Rule 54 of CCS
(Pension) Rules 1972.

Compassionate appointment

21. The scheme of Compassionate appointment as applicable to

Central Govt employees is applicable to dependants of GREF employees
who die in harness. In the event of death, the DD forms are sent to
NOK of deceased person by Commander GREF Centre for completion
and return to GREF Centre, Pune. The case is scrutinized by a Board of
Officers and processed further only if the family is left below the laid
down poverty line i.e. not having income more than Rs.1767.20 per
month for a family of 5 members and fulfills other conditions laid down
by the Govt from time to time.

Medical Facilities

22. The family of the deceased GREF person is entitled to CGHS

facilities in case the family resides at the stations where such facility is
available. However, if no CGHS facility is available at the family’s place
of residence, medical allowance at the rate of Rs.100/- pm shall be
entitled to the NOK for this purpose. A one time option to either avail
the medical facilities under CGHS or to claim fixed medical allowance
will have to be exercised at the time of preparing application of family
pension.

Conditions
(a) The employee should reside in the area of operation of the
Scheme
(b) Pensioners residing anywhere may get registered in any
dispensary

(c) A family photograph of size 6.5 cm x 5 cm should be affixed

to the CGHS token card and got attested by the department.

In case of CGHS beneficiary falling sick outside CGHS area,

treatment is allowed under CS (MA) Rules 1944 in Govt
Hospital/referral hospitals/ Recognized hospitals.

CGHS Contribution by Pensioners/family Pensioners

(a) Pensioners/Family pensioners have the option to pay

contribution based on pay last drawn by the
pensioner/deceased employee or their pension or family
pension. Original pension ( before commutation)
including PEG portion but excluding dearness relief
shall be the basis for determining rate of contribution.

(b)Pensioners/Family pensioners are required to pay their

contributions in advance for a period of one year
either from January to December or July to June.
 (c)
Pensioners who are on extension of service or re-employed
shall pay normal contribution as in the case of serving
employees and avail all facilities.

(d) Pensioners can avail CGHS facility for life-time, on a

permanent CGHS card in following cases :-

(i) By paying 10 years contribution, in one lump sum at

the time of retirement.

(ii) By paying lump sum contribution for the remaining

period out of 10 years, (where contribution has
been paid for certain period), or

(iii) When he has already paid yearly contributions for 10

years (and over), no further contribution is required.

Medical Allowance for Pensioners/family Pensioners not

availing CGHS Facility.

Pensioners/family pensioners residing in areas not covered by

CGHS (or corresponding health schemes of other
Ministries/Departments), shall be granted a fixed medical allowance @
Rs. 100/- PM wef 01 Dec 1997, for meeting expenditure on day-to-day
medical expenses that do not require hospitalization. Pensioners living
in CGHS covered cities, but whose place of residence is not served by
CGHS (or any corresponding Health Scheme of the
Ministry/Department) shall also be entitled for Medical allowance @ Rs.
100/- PM on furnishing an undertaking and a certificate from the
authorities of CGHS (or concerned Ministry/Department) to that effect.
Medical allowance is not payable if the pensioners/family pensioners
are residing in areas where CGHS facility exists.

Existing pensioners as well as future retirees shall have one-time

option to avail of medical facilities under CGHS (or other similar scheme
of their respective Ministry/Department) or to claim fixed medical
allowance of Rs. 100/- PM If he opts for medical allowance, CGHS card
will be restricted for only indoor treatment.

The beneficiaries of ex-gratia pension/re-employed

pensioners/employed family pensioners are not entitled to medical
allowance. If the family pension is shared by two widows, same criteria
for medical allowance is to be adopted as is adopted in the case of
dearness relief. If any pensioner received two pensions, only single
medical allowance is admissible and if a pensioner received both
military and civil pensions, medical allowance is admissible for only one
pension provided he does not avail medical facilities either from civil or
military organizations.
 Migrant pensioners from Kashmir Valley, drawing their pension at
Delhi as temporary measure have the option to either avail CGHS
facilities (on payment of prescribed contribution) or drawn fixed
medical allowance of Rs. 100/-PM

CGHS Contribution wef 01-05-1998

Pay Pension Contribution p.m.
(Rs. p.m.) ( Rs, p.m.) (Rs.)
Up to 3,000 Up to 1,500 15
3,001- 6,000 1,501 -3,000 40
6,100 – 10,000 3,001 – 5,000 70
10,001 -15,000 5,001 -7,500 100
15,001 and above 7,501 and above 150

The Scheme (CGHS) is available in the following places :-

Ahmedabad Faridabad Meerut
Allahabad Ghaziabad Mumabi
Bangalore Gurgaon Nagpur
Bhopal Guwahati Noida
Bhubaneshwar Hyderabad Patna
Calcutta Jaipur Pune
Chennai Jabalpur Ranchi
Chandigarh Kanpur Shillong
Delhi/New Delhi Luckhnow Thiruvananthapuram

CSD Canteen Facilities

23. In case death of a GREF person takes place while in service or

after retirement, his wife or dependants can apply for issue of Canteen
Card through an application as per specimen given at Appendix ‘L’
along with their Pension Payment Order and two copies of photographs
to the concerned Station/Area HQ in case they want the facilities from
CSD canteen run by any Army/Navy/Air Force Unit/formation and to
GREF Unit/formation last served in case they wish to avail the facility
from CSD Canteen run by GREF Unit.

Widows and parents of deceased unmarried GREF pers are also

entitled to draw IMFL from Ex CSD Canteen as per 50% of husband’s
deceased entitlement.
Authy :- Army HQ QMG Branch, Canteen Services letter No.
96018/Q/DDGCS dated 22 Jul 1998 and 96219/Q/DDGCS dated 31
May 2005

Grant from State Governments

24. Certain State Governments have been considering to pay a

suitable grant to the NOKs of GREF personnel who get killed in an
incident involving armed hostilities, extremists, terrorists or other anti
social elements in the form of Ex-Gratia. Cases for such grants are
being taken up by the Projects with concerned State Govts. As and
when the Ex-Gratia sanctioned by the State Govt., the same will be
remitted to the NOKs accordingly.

***

***
 Appendix ‘A’
PENSION CALCULATION SHEET
GS-059925N O/SUPDT JAGANNATH DOGRA

Date of birth : 15 Oct 1944

Date of appointment : 18 Jun 1963
Date of retirement : 31 Oct 2004
Total Service : 41 Yrs 04 months
13days
Less non-qualifying service : 00 Yrs 00 months 00
days
Total qualifying service : 41 Yrs 04 months 13
days
Weightage allowed : NA
Net Qualifying service for the : 41 Yrs 04 months 13
purpose of pension/gty days

PAY LAST DRAWN

1. Basic Pay : Rs. 7600/-

2. Dearness Pay : Rs. 3800/-
2. DA - (11%) : Rs . 1254/-
3. Total emoluments last drawn : Rs. 12654/-

PENSION

1. Average emoluments drawn last 10 months (for the purpose of

pension)

Period B/Pay Dearness Pay No of Months Total

Jan 04 7600/- 3800/- 10 114000.00

To
Oct 04
Total Rs. 114000.00

2. Average emoluments for last 10 months : Rs.114000/10 :

Rs.11400/-

3. Pension for 33 Yrs qualifying service :Rs.11400x50% x 0.00 = Rs

5700/
(@50% of average emoluments for/33 Yrs 33
service Subject to min of Rs.1913/-p.m. Say Rs. 5700 p.m.

Contd…P/2
 -:2:-

C DCRG
1. One fourth of B/Pay+DA last drawn :Rs.12654x33 = Rs. 208791/
for each completed six monthly service 2
for a maximum of 33 Years : Rs. 208791.00

2. Amount with hold for un-assessed dues : Rs.(-)1000.00

3. Net amount of DCRG : Rs. 208791.00

D FAMILY PENSION
1. Normal Rate of family pension : Rs.11400 x 30% =
Rs.3420.00
(30% of pay last drawn subject to
minimum Rs.1913/-)

2. Enhanced rate of family pension : Rs. 11400 x 50% =

Rs.5700/-
(50% of pay last drawn or the service Say Rs. 5700/-pm
pension whichever is less)

E COMMUTATION PENSION
1. Amount of pension : Rs.5700.00
2. Amount commuted (40% of pension) : Rs.2280.00
3. Age next birthday : 61 Years
4. Commutation factor : Rs.9.81
5. Capitalised value of pension commuted : Rs.268401.60
(Pen commuttedx12xcommutation factor)Say Rs.268402.00
6. Residual pension : Rs.3420/-pm

Station : New Delhi-10

Dated: Mar 2004

***

***
 Appendix ‘B’
IAFA-356
APPLICATION FOR PENSION OR GRATUITY AND DEATH-CUM-
RETIREMENT GRATUITY UNDER CIVIL RULES

1. Name of applicant (In block letter) : GS-059925N O/SUPDT

JAGAN NATH DOGRA
2. Fathers/Husbands name(in case of : LATE SHRI PANDIT BABU
a female Govt servant (in block letter) RAM
3. Religion and Nationality (In block : HINDU/INDIAN
letters)

4. Residence showing Village,Pargana,: HOUSE NO 234,

District and State(in block letters) SECTOR – 21B
FARIDABAD(HARYANA)
Pin - 121 001
5. Present or last employment : HQ DGBR,
including name of establishment Seema Sadak Bhawan
Ring Road, Delhi Cantt,
New Delhi-10
(a) Substantive appointment : OFFICE SUPDT

6. Date of beginning of service : 18 JUN 1963

7. Date of ending of service : 31 Oct 2004

(a) Total period of military service : NIL

(b) Date of commencement and : NA

end of military service
(c) Amount and nature of any : NIL
pension/gratuity received for
the military service
8. Length of service including interrup-:
tion of which non and interruption

(a) Total qualifying service : 41 Yrs 04 Months 13 days

(b) Qualifying military service : NIL

` reckonable for civil pension
EOL Period (-) : 00 Yrs 00 months 00 days

(c) Total service qualifying for : 41 Yrs 04 months 13 days

(Restricted to 33 Yrs)

Contd…….P/02
 :02 :

9. Class of pension or gratuity : Superannuation Pension

applied or and cause of
application

(a) Pension Rules opted/eligible : Yes, CCS (Pension) Rule

1972 as amended from
time to time
10. Whether nomination made for ?

(i) Death-cum-retirement gratuity : Yes

(ii)Family pension under liberalized Pension Rule: Yes

11. Average emoluments for the last ten months - Rs.11400

(a) Rate of emoluments last drawn(*)- Rs.7600/- as B/Pay
Rs 3800/- as D/Pay
Rs 11400/-
12. Proposed pension Rs.5700/-pm
(a) Proposed gratuity : Rs 208791/-
(B/Pay/DP - Rs.11400+DA Rs.1254(11%)=12654 x33/2)
(b) Proposed death-cum-retirement gratuity :
13. Date from which pension to commence : 01 Nov 2004
14. Place of payment (in block letter) STATE BANK OF INDIA
FARIDABAD (CODE 0734)
A/C No.. 011900 79098
15. Date of applicants birth by Christian era(**) : 15 Oct
1944
16. Height : 170 cm
17. Identification Marks : Cut injury scar
mark on the (RT)
ear Lobe.
18. Date of first application for pension : Mar 2004
19. Impression of balls of thumb and all :Attached separately
fingers of the left hand (Right hand in the
case of female Govt servant)
20. Government under which service has :G of I, Min of Road
been rendered in the order of Transport &Highways
employment BRDB (GREF/HQ DGBR)

21. Name of wife Smt BASNA DOGRA

Contd….P/3
 : 03 :

22. DESCRIPTIVE Roll of wife :-

(a) Date of birth by Christian era

(b) Height Attached

separately

(c)Marks of identification

(d) Signature on a separate sheet of paper

duly Attested

(e) Right hand thumb and finger impression (in case of

illiterate) on a separate sheet of paper duly attested

Station : New Delhi

Dated : Mar 2004 Signature of Head of Office/Deptt

(*) If the applications for a compensation, pension or gratuity. The

nature of the change of establishment that has given rise to the claim
should be stated.

(**) The terms “emoluments” should be taken as defined in Art

486/486-A/486-B CSR
(+) If not known exactly, must be started on the best information or
estimate.

(#) In case of European Ladies, Gazetted Officer, Government title

holders and other
Persons who may be specially exempted by Government, thumb and
finger impression
and particulars of height and personal marks are not required.

($) Formal application on form 30 CSR as per annexure I to Govt. of

India, Ministry of Defence OM No.F.18(9) 59/11517/D (Civ-II) dated 5-
10-59 should accompany this form.

Contd……..P/04
 : 04 :

REMARKS BY HEAD OF OFFICE

1. As to character and past conduct of applicant : GOOD

(a) Whether the Officer is involved in a : NO

disciplinary case/Court of Enquiry or not.

2. Explanation of any suspension or degradation : NIL

3. Regarding any gratuity or pension already : No

received by applicant. See chapter XXI,CS Regs

4. Any other remarks : Nil

5. Specific opinion by Head of Office, whether : Service

the service claimed is established and should claim is
should be and admitted or not(see Articles 912(ii) established
and 917(ii) CS Regs). and be
admitted
in full

Station : New Delhi (Signature of HOO)

Dated : Mar 2004

After review (X) of the applicants record of service, I am of

opinion that the pension/gratuity as admissible under the rule should
be admitted in full/to the following extent only.

Signature

Signed by or for the authority competent to fill the vacancy

 Annx-I to Appx ‘B’

HISTORY OF SERVICE (SHOWING INTERRUPTION) OF

GS-059925N O/SUPDT JAGAN NATH DOGRA OF HQ
DGBR

Establi- Appoin Pay Acti Date Date Period Period Lea How
shment tment ng of of reckone not ve verified
allc begin endin d as per reckon wit
es ning g service ed as hou
per t
service pay
/all
ces
HQ Office 11400/- - 18-6- 31- Full NIL NIL From
DGBR Supdt (BP 63 10- service
+DP) 04 docume
(AN)

Years Months Days

Qualifying service 41 04 13

Non qualifying service 00 00 00

Total qualifying service for pension 41 04 13

/gratuity
(Restricted to 33 years)
 Annx-II to Appx ‘B’

AVERAGE EMOLUMENTS FOR LAST 10 MONTH OF

SERVICE
GS-059925N OFFICE SUPDT JAGAN NATH DOGRA

S/No Month/Period Rate of Basic Dearness Total Pay Remarks

Pay Pay

1. JAN 2004 Rs. 7600/- Rs 3800/- Rs 11400/-

2. FEB 2004 Rs. 7600/- Rs 3800/- Rs 11400/-
3. MAR 2004 Rs. 7600/- Rs 3800/- Rs 11400/-
4. APR 2004 Rs. 7600/- Rs 3800/- Rs 11400/-
5. MAY 2004 Rs. 7600/- Rs 3800/- Rs 11400/-
6. JUN 2004 Rs. 7600/- Rs 3800/- Rs 11400/-
7. JUL 2004 Rs. 7600/- Rs 3800/- Rs 11400/-
8. AUG 2004 Rs. 7600/- Rs 3800/- Rs 11400/-
9. SEP 2004 Rs. 7600/- Rs 3800/- Rs 11400/-
10. OCT 2004 Rs. 7600/- Rs 3800/- Rs 11400/-

TOTAL Rs.76000/- Rs 38000/- Rs 114000/-

Average salary for the last 10 months= Rs.114000/10 = Rs.11400/-

Proposed pension = Rs.11400 x 33 = Rs.5700.00

2x33

Station : New Delhi-10

Dated : Mar 2004

 Annx-III to Appx ‘B’

EOL STATEMENT DURING ENTIRE SERVICE

GS-059925N O/SUPDT JAGAN NATH DOGRA

S/N Period No of Ghost Sheet Remarks

o From To days No /DO II
No

-NIL-

Station : New Delhi-10

Dated: Mar 2004

Annx-IV to Appx ‘B’

CERTIFICATE

Certified that SMT BASNA DOGRA is the only wife of mine and I
am not having any other wife including a wife, who is judicially
separately from me or any minor child from any other wife.

Station : New Delhi-10 (GS-059925N O/Supdt

Dated : Mar 2004 JAGAN NATH DOGRA)

COUNTERSIGNED
 Annx-V to Appx ‘B’

CERTIFICATE
It is certified that no Judicial/Department proceedings have been
instituted or are pending against GS-059925N O/Supdt JAGAN NATH
DOGRA of HQ DGBR, Seema Sadak Bhawan, Ring Road, Delhi Cantt,
New Delhi-110010 on the date of this retirement.

Station : New Delhi-10

Dated : Mar 2004

Annx-VI to Appx ‘B’

CERTIFICATE
It is certified that no portion of temporary service has been
rendered by GS-059925N O/SUPDT JAGAN NATH DOGRA of HQ
DGBR in non-personable post, daily rated/casual or any post out of
contingencies.

Station : New Delhi-10

Dated : Mar 2004

Annx-VII to Appx ‘B’

CONTRIBUTION REDEMPTION CERTIFICATE

It is certified that GCRC is not applicable in the case GS
No.059925N O/SUPDT JAGAN NATH DOGRA of HQ DGBR who is
proceeding of Superannuation Retirement wef 31 Oct 2004 (AN).

Station : New Delhi-10

Dated : Mar 2004

Annx-VIII to Appx ‘B’

CERTIFICATE
Certified that neither any claim on account of pensionary benefits
has been preferred nor will be preferred for manual/computerized
notification in respect of GS-059925N Office Supdt Jagan Nath Dogra
of HQ DGBR who will be proceeding on Superannuation Retirement wef
31 Oct 2004 (AN).

Sation : New Delhi-10

Dated : Mar 2004

 Appendix ‘C’
FORM 26 CSR
FORMAL APPLICATION FOR PENSION

From : GS-059925N O/Supdt

JAGAN NATH DOGRA
HQ DGBR
To : Directorate General Border Roads
Seema Sadak Bhawan, Ring Road
Delhi Cantt, New Delhi-10

APPLICATION OF SANCTION OF PENSION

Sir,
1. I beg to say that I am due to retire from service with effect from
31 OCT 2004 (AN). My date of birth is 15 Oct 1944. I, therefore,
request that steps may kindly be taken with a view to get the pension
and gratuity admissible to me being sanctioned by the date of my
retirement, I desire, to draw my pension from State Bank of India.
FARIDABAD Branch (Code No.0734),Dist-FARIDABAD (Haryana), Pin –
121 001. S/B Account No. 011900 79098.

2. I hereby declare that I have neither applied for, nor received any
pension or gratuity in respect of any portion of the service qualifying for
the pension and in respect of which pension and/or gratuity is claimed
herein nor shall I submit an application hereafter without quoting a
reference to this application and the orders which may be passed
hereon.
3. I enclosed herewith :-
(a) Three specimen signature of mine duly attested.
(b) Three passport size photograph alongwith wife duly
attested.
* (c) Three slips each bearing my left-hand thumb and finger,
Impression duly attested.
4. **My present address is Vill & PO – KATHIARI , TEH & VIA –
AMB, DISTT – UNA (HIMACHAL PRADESH) and my address after
retirement will be House No 234, Sector – 21B, FARIDABAD
(HARYANA) PIN CODE-121 001.

Station : New Delhi Signature

Designation : OFFICE SUPDT
Dated : Mar 2004 (GS-059925N JAGAN NATH DOGRA)
* This is required only in the case of person who is illiterate and
cannot sign their names.
** Any subsequent change of address should be notified to the Head
of Office.
 Annexure-I to Appdx `C’

To
The PCDA (Pension)
GI Civil Sec Gp XXXIV
Allahabad (UP)

(Through DGBR, Seema Sadak Bhawan, Ring Road Delhi Cantt,

New Delhi-10)

Subject : COMMUTATION OF PENSION WITHOUT MEDICAL

EXAMINATION

Respected Sir,

I desire to commute a fraction of my pension as indicated below in

accordance with the revisions of the Central Civil Service (Commutation of
Pension) Rules 1981. The necessary particulars are furnished below :-

1. Name (In block letter) :GS-059925N JAGAN NATH DOGRA

2. Father’s Name :Late SHRI PANDIT BABU RAM

3. Designation :O/SUPDT

4. Name of Office/Department/ :HQ DGBR, Min of Road Transport &

ministry in which employed Highways

5. Date of birth (by Christian Era) : 1 5 Oct 1944

6. Date of retirement : 31 Oct 2004 (AN)

7. Class of pension on which retired: SUPERANNUATION PENSION

8. Amount of Pension authorised : 5700/-Pm

(in case final amount of pension
has not been authorised, indicate
the amount of provisional pension
sanctioned under Rule 64 of CCS
(Pension Rule 1972)

9. Fraction of pension proposed : 40 % i.e. Rs 2280/-

10. Designation of the accounts : PCDA (P) Allahabad

Officer who authorised the
pension and the No and date
of the pension payment order

Contd…P/2
 -:2:-

11. Disbursing authority for payment :STATE BANK OF INDIA

of pension FARIDABAD (CODE No 0734)
SB A/C No.011900 79098

(a) Treasury/Sub treasurey :STATE BANK OF INDIA

(Name & complete address of FARIDABAD (CODE No 0734)
the treasury etc to be indicate SB A/C No.011900 79098

(b) (i) Branch of the Nationalised :STATE BANK OF INDIA

FARIDABAD (CODE NO 0734)

(ii) Bank Account No to which :SB A/C No.011900 79098

monthly pension is being credited and month

(c) Accounts Office of the Ministry/ CDA (BR)

Departments/Office Seema Sadak Bhawan,Ring Road
Delhi Cantt, New Delhi-110010

(Signature of the applicant)

GS-059925N O/Supdt Jagan Nath Dogra

Note : The photographs are required tobe submitted if the pensioner is

desired other than through the

Accounts Office for which the Govt servant required.

PART-II
Forward to CCDA (Pension) Allahabad for authorising the
payment of the commuted value.

Station : New Delhi-10

Dated: Mar 2004

PART-III
Received from GS-059925N O/Supdt Jagan Nath Dogra of HQ
DGBR) an application for commutation of pension without medical
examination.

Station : New Delhi-10 Signature

___________________

Name & address of the Head of

Dated : Mar 2004 office with stamp
 Appendix ‘E’

NOMINATION FOR DEATH-CUM-RETIREMENT GRATUITY

When the Govt servant has a family and wishes to nominate one
member or more than one member, thereof,
I, Jagan Nath Dogra, Office Supdt, GS-059925N of HQ DGBR
hereby nominate the persons mentioned below who is/ are membr(s) of
my family, and confer on his/them the right to receive, to the extent
specified below any gratuity the payment of which may be authorised
by the Central Govt in the event of my death while in service and the
right to receive on my death, the extent specified below, and gratuity,
which having become admissible to me on retirement may remain
unpaid at my death :-
ORIGINAL NOMINEE(S) ALTERNATE NOMINEE (S)
Name and Relation Age Amount Name, address, relation Amount
address of ship of share ship and age of the
nominee (s) with the of person or persons if any,
Govt gratuity to whom the nominee
servant payable shall pass in the event
to each of the nominee pre-
deceasing the Govt
servant or the nominee
dying after the death of
the Govt servant but
before receiving
payment or gratuity

This nomination supersedes the nomination made by me earlier

which stand cancelled.
Note :- (i) The Govt servant shall draw lines across the blank space
below the last entry to prevent the insertion of any name after he has
signed.

(ii) Strike out which is not applicable.

Dated this _______days of ______(Month)________year at New
Delhi

(Jagan Nath Dogra Office Supdt)

Witness to Signatures
1._______________________

2._______________________
COUNTERSIGNED
 Appendix ‘F’
FORM-5
(See Rule No. 7)
I, GS________________________(Name of the pensioner in Capital
letters) hereby nominate the person named below under rule 7 of the
Central Civil Services (Commutation of Pension) Rules 1981.

Name Relation If Nominee is minor

and ship with Date Name and Name and Relationship
address the of address of address of with the
of Pensioner birth person who other pensioner
nominee may Nominee in
receive the case the
said nominee
commuted under
amount column (1)
during the pre-
nominee’s decease’s
minority the
pensioner
1 2 3 4 5 6

Date of Birth if the Name and address of Contingency of happening

other nominee is person who may receive of which nomination shall
minor the commuted value of become invalid
pension during the other
nominee’s minority
7 8 9

Station : New Delhi

Dated : Signature (Or thumb impression if illiterate)

and name of Pensioner.
Signature of Witness
With name and address
___________________
___________________

COUNTERSIGNED
 Appendix ‘G’
FORM-A
(See Rule No. 5)

I, GS________________________(Name of the pensioner in Capital

letters) hereby nominate the person named below under rule 5 of the
arrears of pension ( Nomination) rules 1983.

Name Relation If Nominee is minor

and ship with Date Name and Name and Relationship
address the of address of address of with the
of Pensioner birth person who other pensioner
nominee may Nominee in
receive the case the
said nominee
pension under
during the column (1)
nominee’s pre-
minority decease’s
the
pensioner
1 2 3 4 5 6

Date of Birth if the Name and address of Contingency of happening

other nominee is person who may receive of which nomination shall
minor the pension during the become invalid
other nominee’s
minority
7 8 9

Station : New Delhi

Dated : Signature (Or thumb impression if illiterate)

And name of Pensioner.
Signature of Witness
With name and address

COUNTERSIGNED
 Appendix ‘H’

Voucher NO. ________________________dated ____________

RECEIPTED BILL

Received the sum of Rs. ______/- (Rupees

_________________________
_________Only) being the total of entitlement of Rs. __________from
the Insurance Fund and / or of Rs. ________________from the saving
Fund accrued to GS___________Name
__________________Designation________________
Group A/B/C/D under the Central Government Employees Group
Insurance Scheme, 1980.

Signature of Recipient
Dated : Name ________________

FOR USE IN THE DEPARTMENT / OFFICE

 Annx-I to Appendix ‘H’

FORM NO. 4
To

The Dte Gen Border Roads

Seema Sadak Bhawan
Ring Road, Delhi Cantt
New Delhi – 110 010

Sub :- APPLICATION FOR PAYMENT OF ACCUMULATION UNDER

CENTRAL GOVT EMPLOYEES GROUP INSURANCE SCHEME
1980/90

Sir,

I have been a member of the Central Govt Employees Group

Insurance Scheme 1980/90, since ___________. I have been retired
from service after attaining the age of superannuation / voluntary
retirement. I have / will ceased to be in employment with Central Govt
wef ______________. I was holding the post of ____________before
retirement / cessation of employment with the Central govt. I request
that the amount due to me under the Central Govt. Employees Group
Insurance Scheme may be paid to me.

Yours faithfully,

GS_________Trade________
Name ___________________
Office __________________
Dated : __________
 Appendix ‘J’
FORM 25
(See Rule 10 (1))

Form of application for permission to Central Services Officers to accept

commercial employment within a period of two years after
retirement

1. Name of the Officer :

(In BLOCK letters)
2. Date of retirement :
3. Particulars of the Ministry / Deptt/Office in :
which the Officer served during the last
5 years proceeding retirement (with duration)
Name of Ministry Post Held Duration
/ Department / From To
Office

4. Post held at the time of retirement and period :

for which held

5. Pay scale of the post and pay drawn by the :

Officer at the time of retirement

6. Pensionary benefits :
Pension expected/sanctioned Gratuity, if any
(commutation if any, should be
mentioned)

7. Details regarding commercial employment :

proposed to be taken up-

(a) Name of the firm/Company/Co-operative :

Society etc.

(b) Products being manufactured by the :

firm/type of business carried out by the
firm, etc.

(c) Whether the Official had during his Official :

career, any dealings with the firm, etc.?

(d) Duration and nature of the Official dealings :

with the firm
 (e) Name of the job/post offered :

(f) Whether post was advertised, if not, how :

was offer made (attach newspaper cutting
of the advertisement, and a copy of the
offer of appointment, if any)?

(g) Description of the duties of the job/post :

(h) Remuneration offered for post/job :

(i) If proposing to set up a practice, :

indicate-
(a) Professional qualification/in the :
filed of practice

(b) Nature of proposed practice :

8. Any information which the applicant desires :

to furnish in support of his request

9. Declaration:-

I hereby declare that :-

(i) the employment which I propose to take up will not bring

me into conflict with Government.

(ii) My commercial duties will not be such that my previous

official position or knowledge or experience under Government
could be used to give my proposed employer an unfair
advantage;

(iii) my commercial duties will not involve liaison or contact with

the Government departments.

Signature of the applicant

Dated : Address
 Appendix ‘K’

FORM OF OPTION

1. I, hereby option the medial facilities under C.G.H.S. or

other Health Scheme namely.

OR

2. I, GS-059925N Office Supdt Jagan Nath Dogra of HQ DGBR

hereby opt to claim fixed medical allowances @ Rs 100/- (Rupees
one hundred only) per month as I am residing in area where
no C.G.H.S. medical facilities are available.

Station : New Delhi Signature

Dated : Mar 2004 Jagan Nath Dogra, HQ DGBR

(i) To be scored out if not applicable.

(ii) This is one time option.

COUNTERSIGNED
 Appendix ‘L’
Station HQ / Area HQ ………………………………………………….(Name of Army
Unit)
Officer Commanding ……………………………………………………….(Unit) GREF
APPLICATION FOR ISSUE OF CSD CANTEEN CARD –
EX-GREF OFFICER / PERSONNEL
1. I am an Ex GREF person and request for the issue of a CSD
Canteen Card. My particulars are given as under and I confirm that I
am eligible to avail Canteen facilities in terms of para 3 of SOP issued
vide AHQ/QMG Branch letter No. 96018/Q/DDGC dated 26 Feb 1999 :-
(a) Personal Number -
………………………………………………..
(b) Rank at the time of -
………………………………………………..
retirement/discharge
(c) Name in full -
………………………………………………..
(d) Date of joining GREF -
………………………………………………..
(e) Date of retirement/discharge -
………………………………………………..
(f) Reason for discharge -Superannuation/Voluntary
Retirement / Medical
Invalidation / Resignation /
Other (State detailed
reason).
(g) Formation / Unit from which - …………………………………………
retired/discharged
(h) Residential address -……………………………………………..
……………………………………………..
2. Certified that I have not been issued any CSD Canteen Card so
far.
OR
I was issued Canteen Card No. ………………..dated…………………
by…………………………………
(Unit) which I surrendered on …………………………..and the Surrender
Certificate in original is enclosed.
3. Further certified that the particulars given above are correct and
in case of any false statement, the Card will be liable to be cancelled.
4. The following documents are enclosed :-
(a) Discharge Certificate (duly affixed my photograph) in
original.
(b) Two copies of joint photograph with my spouse.
Place : Signature of Ex-GREF

person

Date : Rank :
 Appendix ‘M’
PRO FORMA

Form of application to be submitted by Pensioners for endorsement of

particulars of spouse from post-retiral marriage and children born
after retirement in the PPO.
(To be filled in triplicate and submitted to Head of Office, who
processed pension papers initially).

Sir,
I am to state that I have married / remarried on ____________.
I give below the requisite particulars, of my spouse for necessary
endorsement on my PPO.

I also enclose 3 copies of passport size joint photograph with my

spouse duly attested for necessary action.

1. Name of the Pensioner (as recorded in PPO) :

2. Full present address :
3. Date of retirement
4. (i) PPO No & Date :
(ii) Name of PPO Issuing Authority
5. Name of the Pension Disbursing Authority
(i) Station :
(ii) Treasury/DPDO/PAO/PSB, as the case may be :
(iii) Bank Branch with full Address and :
SB /CA/A/c No.
6. (a) Details of family (as recorded in PPO)
_________________________________________________________
Sl Name(s) and Relationship Marital status Date of Whether the
No addresses of with the (in case of Birth of
Child/children Members of pensioner daughter Children
physically
Handicapped
________________________________________________________

_________________________________________________________

(b) If the application is for inclusion of post - :

retrial spouse, the date of death/divorce
of the previous spouse (Attested copies of
death certificate/divorce decree to be enclosed)

Contd…P/2
 7. Particulars of spouse from post retrial marriage -

(i) Name :

(ii) Date of marriage with the pensioner, :

(Please attach attested copy of marriage
certificate)

(iii)
Joint photograph of the pensioner and :
the spouse referred to at Item (a) above
duly attested
_________________________________________________________

_________________________________________________________
8. Particulars of Children born after retirement
________________________________________________________
Sl Name(s) and Relationship Date of Birth Whether the
No address of post with the child(ren) is/are
Retrial family pensioner physically
handicapped
________________________________________________________

_________________________________________________________
(Please attach attested copies of birth certificates)

9. Verification

I certify that the particulars furnished above are correct.

Attested by : Signature of Pensioner

(With name in Block letters

with address)

1. Signature Place

Name

Address Date

Note :- Attestation should be done by two Gazetted Government

servants or by two respectable persons in the town / village or pargana
in which the applicant resides.