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IFMIS RE-ENGINEERING – From Modular to full cycle end-end integrated approach.

The following are the Component details for IFMIS:

1. Re-engineering for Business Results

Re-engineered business process for improved business results

Define workflows for stricter controls

Integrate process to reduce duplication and parallel running

Ensure higher degree of data quality

Improved workforce performance

2. Plan to budget

Fully integrated Plan to Budget process and system

Provide a platform for programme based budgeting

Automated system for commitment ceilings

Single, common Chart of Accounts

Enhance reporting capabilities to support budget planning

3. Procure to pay

Automated procurement process, from requisition to payment

Online tendering to award of contracts

Payment initiation, online approval and system generated Payment Vouchers

Enforcement of budgetary controls

Elevation of IFMIS from data capture to integrated financial management

4. Revenue to Cash

Auto-reconciliation of revenue and payment

Secure and seamless integration with GPAY based on ‘straight through processing’

Automatic generation of EFT files and exchequer releases within IFMIS

Encryption, authentication and secure transmission of data

Automated revenue collections for improved cash forecasting

5. Record to Report

Electronic transmission of bank statements from CBK

Secure two way interface between IFMIS and CBK for EFT instructions and statements

Automated bank reconciliation

Online maintenance of bank account details

Accurate and up to date information on the GoK financial position

6. ICT to Support

Dedicated IFMIS support function for software, hardware and infrastructure

Help desk and call centre with expert technical support

Improved availability and system performance

Operational security plan including business continuity planning, back up and disaster recovery

Support the e-Government Shared Services strategy

7. Communicate to Change

Effective implementation of the Change Management Process

Communication to build commitment

IFMIS Academy for capacity building and continuous learning

Job based curriculum of online training courses

Expanded ownership by user base and stakeholders