MANUAL 1

PARTICULARS OF ORGANIZATION, FUNCTIONS & DUTIES

2.1 Objectives

The objectives of R&BD are to construct, maintain public works

concerning to roads and government buildings in state of Gujarat.

2.2 Mission, vision statement

R&BD is committed to provide basic infrastructure through out the

Gujarat to meet with public demand as well as commercial & industrial
demand.

Providing an efficient road network across the length and breadth of

the state so as to effectively meet with the transportation needs of
every sector, cost effectively and with the right inter-modal mix.

Connectivity and easy access is basic developmental activity

integrated with backward and far flung areas into the road network.

2.3 Brief history

Initially after formation of Gujarat state in 1960, Public works

Department (PWD) was functional in the state for planning,
construction and maintenance of Public Works comprising of all
Government assets such as Buildings, Roads, Bridges, Dams,
Irrigation canals and water & Sewerage system.

Subsequently, the Public Works Department was split into separate

departments namely Buildings & Communication Department,
Irrigation Department and Water Supply and sewerage department.
From January 01, 1984 the name of Buildings and Communication
Department changed to “Roads & Buildings Department”.

2.4 Duties

The Roads & Buildings Department(R&BD) Gujarat is mandated for

Planning, Construction, Maintenance and upkeep of Government
Buildings, Roads and Bridges.
 R&BD is also responsible for maintenance of some of the National
Highways sections in the State on behalf of Ministry of Road Transport
and Highways (MORT&H) GoI.

R&BD also exercises technical control on Buildings and Rural Road

works executed through various Panchayats in the state.

The department liaises with Government of India with regard to some

of the works related with the Railways, Telephones and Civil Aviation
(State owned Airports).

2.5 Main Activities/Function

Functions of R&BD:

• Regular Planning and Budget control for roads and buildings

within the state.

• Planning, Construction and Maintenance of Roads

establishment.

• Technical Assistance Supervision, maintenance & monitoring for

Panchayat roads & building works.

• Agent to MORT&H for assigned NH road length: Design,

Construction, Supervision and Maintenance.

• Construction and maintenance of electrical installation in

Government Buildings.

• Appointments, postings, transfers, promotions, conduct, grant

of leave, pension etc to all Gazetted Officers under the
administrative control of the department.

• Maintenance of government buildings and roads.

• The R&B Department also looks after and liases with

Government of India with regard to the Railways, Telephones and
Civil Aviation (State owned Airports)

• Proving technical assistance to other Government department.

2.6 List of Services being Provided

The following shows the services in the department:

• Planning activities for roads development.

• Execution of Works of roads and buildings in the State including

electrical installations.
 • Maintenance of government buildings and roads.

• Development of roads connecting to all villages in the State.

2.7 Organizational Structure Diagram at various

The Roads & Buildings department is headed by a Minister, a senior

political functionary. Secretary R&BD is administrative head reports.

R&BD has following wings:

• R&BD State Highways

• Panchayat – Rural Roads
• National Highway
• Capital project
• Quality Control
• Special project

Each wing is headed by Chief Engineer. Chief Engineers of various

wings of R&BD are departmental heads who reports directly to the
Government i.e. Secretary. All Chief Engineers of the R&BD’s regular
wings are also Additional Secretary. For works pertaining to
Panchayat the administrative head is Special Secretary. Currently the
position of Special Secretary is vacant therefore the Secretary R&BD is
in charge of the works pertaining to Panchayat.

R & B Department

R & B D State Highways Staff Training College

National Highways GERI *

Panchayat Rural Roads

GSRDC **

Capital Projects
Architecture & Town Planning

Quality Control Policy & Planning

* GERI, Road Wing manned by R&BD (overall Administration Control Irrigation
Department)
** GSRDC, GoG undertaking for projects through privatization.
** indirectly connected
* directly connected
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A design unit headed by SE (Design) is functional under CE (R&B) for carrying
out structural designs of buildings and bridges. Similarly Electrical and a
Mechanical wing headed by SE are also under CE (R&B).
Technical and administrative set up of R&BD Secretariat comprises of
CE & Add. Secretary, Officer on Special Duty (OSD), Deputy Secretaries
(DS), Under Secretaries (US) and section officers support staff.
R&BD's Financial Advisor is an appointee of Finance Department of the
Government, advises Secretary on financial matters and further deals
with all matters relating to finances, tenders, budgets etc.
Recently R&BD has established a Policy and Planning Unit headed by
Chief Engineer and duly supported by Executive Engineers, Deputy
Executive Engineers, and Assistant Engineers etc. Primarily this unit
will play important role in Planning and Policy formulation of the
department. Also they will liaise / co-ordinate with other government
departments.
Other organizations, which are functionally connected with R&BD, are
• Gujarat Engineering Research Institute (GERI),

• Staff Training College (STC)

• Gujarat State Road Development corporation (GSRDC)
• Gujarat State Rural Roads Development Agency.
GERI headquartered at Vadodara is basically a research organization
in Engineering field related to Water resources, Reclamation, testing of
materials & soils and Highways. GERI also supports R&BD for field
investigations, material testing and design of junctions and pavement
etc. Functionally GERI is under the administrative control of Irrigation
Department. The road wing of GERI is manned by R&BD Engineers on
deputation. Road wing of GERI is headed by Joint Director Roads
equivalent to SE cadre of R&BD. Technical guidance to GERI's Road
wing is provided by CE (R&B). The support technical staff in road wing
of GERI is also on deputation from R&BD.
A Staff Training College is functional at Gandhinagar under the
administrative control of R&BD. The Staff training college is headed by
Director, who is equivalent to Chief Engineer of R&BD. Basically the
function of STC is to provide training course for the development of
human skill. For the purpose of imparting training, a yearly
programme is chalked out well in advance. Primarily such programme
relates to basic computer training, construction management and
monitoring, technical aspects, administrative and account systems.
Gujarat State Road Development Corporation (GSRDC) is functional in
the state basically for development of road infrastructures on
privatization/BOT basis. GSRDC is headed by a Managing Director. For
better coordination a Chief Engineer of R&BD is posted as Managing
Director on deputation to GSRDC. Funds for development of roads and
feasibility studies are managed by Gujarat Infrastructure Development
Board. R&BD provides all logistic technical support.
Gujarat State Rural Roads Agency (GSRRDA) is functional is the State
basically for development of rural roads. It receives funds from
Ministry of Rural development department. Government of India for
Pradhan Mantri Gram Sadak Yojana works as per guideline of MORD &
NRRDA. The GSRRDA is headed by a Chief Executive Officer (Member
Secretary) who is Chief Engineer, (Panchayat) & Add. Secretary.
In addition to set up at head quarter, R&BD's various operational field
units are functional and spreaded in all over the state. These
operational units comprises of Circles, Divisions and sub-Divisions.
A circle is headed by Superintending Engineer (SE). He is under the
administrative control of departmental head and reports to CE of
assigned wing at Headquarter. In field at specified locations SE of
various wings of R&BD are stationed. Mainly these wings are State
Roads & Buildings, National Highways, Panchayat, QC, SP, Design,
Mechanical, Electrical and CP etc.
Generally the jurisdiction of circle encompasses about 3 to 5 divisions.
Basically the Circle officer is to keep superintendence on all works
technical & financial matter being executed by various Divisional
Engineers in his jurisdiction. SE is also responsible for administrative
control of staff working under the jurisdiction of his circle. SE is
required to inspect the works, issue technical guidance, coordinate with
CE and perform other functions as per defined powers in PWD manual.
The divisional head is Executive Engineer (EE), who is primarily
responsible for execution of works & financial control and is
responsible for administrative control of staff working under the
jurisdiction of his Division. He is responsible to prepare planning and
designing of roads, Load bearing buildings, cross drainage works,
execution and maintenance of public works comprising of all
Government assets as buildings, roads and bridges. He is also
empowered as mentioned in PWD manual to accord technical sanction,
administrative approval as well as sanction the tender within his
power. EE for discharge of his responsibilities is assisted by Deputy
Executive Engineer (DEE) and Assistant Engineer (AE)/ Additional
Assistant Engineer (AAE). DEE is also designated as Sub-division
officer.
All incumbents on various positions in R&BD, functions in accordance
with financial / administrative and technical powers delegated by the
Government from time to time.
 EE
Jt. Director

4 Nos., RO
(Roads)(GERI)
EE, R&B Div., Kheda

EE, R&B Div., Ahmedabad

EE, R&B Div., Himatnagar

GSRDC

(14 nos.)

Ahmedabad
SE - GSRDC

SE (R&B) Circle-I,
EE, R&B Div., Anand

EE, Earthquake.,
CE - Earthquake
CE (R&B) &
Addl. Secretary

Managing Director -
EE, R&B Div., Palanpur

OSD

2 Nos.
(M&E)

3 Nos.
US (SR)

US (Bldg.)
EE, R&B Div., Bhuj

EE, R&B Div., Mehsana

Ahmedabad
EE, R&B Div., Patan

SE (R&B) Circle-II,
EE, Construction-R&B, Bhuj EE, Panchayat Div., Gandhinagar

EE, City-R&B, Div., Vadodara EE, Panchayat Div., Patan

Addl. Secretary

EE, Store R&B Div., A'bad

Special Secretary

EE, Panchayat Div., Mahesana

CE (Panchayat) &

EE, Dist.-R&B, Div., Vadodara

3 Nos.
US (Rd)

EE, Panchayat Div.-1, Palanpnur EE, City R&B Div., A'bad

EE, R&B, Div., Godhra

SE (Panchayat -
EE, R&B Div., A'bad

R&B) Circle, G'nagar

EE, Panchayat Div.-2, Palanpnur
EE, R&B, Div., Dahod
EE, High Court R&B Div.,

Vadodara
EE, Panchayat Div., Bhuj
EE, R&B, Div., Bharuch A'bad

SE (R&B) Circle,
Circle, A'bad
SE (R&B) City

EE, Medical R&B Div.,

EE, R&B, Div., Rajpipla
A'bad
EE, Rd Project Div., Vadodara EE, Panchayat Div., A'bad

EE, Panchayat Div., Kheda

Secretary

EE, Capital Project Div. 1

CE (CP &

EE, Bridge(N)&Constn Div. Vadodara

Arbitration) & Addl.

EE, Panchayat Div., Anand EE, Capital Project Div. 2

EE, R&B Div.-1, Surat
SE (Panchayat -
R&B) Circle, A'bad

EE, Panchayat Div., Himatnagar EE, Capital Project Div. 3

EE, R&B Div.-2, Surat
EE, Capital Project Div. 4
Circle, Gandhinagar
SE (Capital Projects)

EE, R&B Div., Navsari

Surat
US (HQ)

EE, R&B Div., Valsad EE, Panchayat Div.-1, Vadodara EE, QC Div., G'nagar

SE (R&B) Circle,
EE, R&B Div., Dang (Ahwa) EE, Panchayat Div.-2, Vadodara EE, QC Div., A'bad

EE, City R&B Div., Rajkot EE, Panchayat Div., Narmada EE, QC Div., Vadodara

EE, Panchayat Div., Bharuch EE, QC Div., Surat

EE, Dist. R&B Div., Rajkot
Circle, Vadodara

EE, QC Div., Rajkot

Addl. Secretary

Rajkot
EE, Panchayat Div., Godhra
Circle, Gandhinagar
SE (Quality Control)

EE, R&B Div., Jamnagar

SE (Panchayat - R&B)

EE, QC Div., Bhavnagar

CE (Quality Control) &

EE, Panchayat Div., Dahod

SE (R&B) Circle-I,
Secretary

EE, R&B Div., Surendranagar

EE, EW Div.1, A'bad

EE, R&B Div., Amreli
EE, EW Div.4, A'bad
EE, R&B Div., Porbandar
Ahmedabad

EE, Panchayat Div.-1, Surat

SE (EW) Circle,

EE, EW Div.3, Vadodara

Rajkot

EE, R&B Div., Junagadh

EE, Panchayat Div.-2, Surat
EE, NH Div., A'bad
SE (R&B) Circle-II,

EE, R&B Div., Bhavnagar

Roads and Buildings Department

EE, Panchayat Div., Valsad

EE, NH Div., Rajkot
EE, Panchayat Div., Navsari
SE (Panchayat -

EE, Design, R&B Unit-1

R&B) Circle, Surat

EE, NH Div., Gandhidham

Gandhinagar
SE (NH) Circle,

EE, Panchayat Div., Ahwa

EE, Design, R&B Unit-2 EE, NH Div., Bharuch

EE, Design, R&B Unit-3

& Addl. Secretary

EE, NH Div., Godhra

CE (National Highways)

EE, Design, R&B Unit-4 EE, Panchayat Div., Rajkot

Vadodara

Circle, G'nagar
SE (Design R&B)

EE, SRP Div., Vadodara

SE (NH) Circle,

EE, Design, R&B Unit-5 EE, Panchayat Div.-1, Jamnagar

EE, SRP Div., Godhra
US (NH)

EE, Design, R&B Unit-6 EE, Panchayat Div.-2, Jamnagar

SE (Panchayat -

EE, Panchayat Div., Suren'nagar

R&B) Circle-I, Rajkot

Director (Parks & Garden) EE, SRP Div., G'nagar

EE, SRP Div., Rajkot

EE, (CP) Elec. Div., G'nagar EE, Panchayat Div.-1, Bhavnagar
Circle, Gandhinagar
SE (State Rd Project)

EE, Elec. R&B Div., G'nagar EE, Panchayat Div.-2, Bhavnagar

EE, PIU, G'nagar
EE, Elec. Div.-1, A'bad EE, Panchayat Div., Junagadh
EE, PIU, G'nagar
Addl. Secretary

EE, Elec. Div.-2, A'bad EE, Panchayat Div., Porbandar

SE (Panchayat -
R&B) Circle-II, Rajkot
CE (Special Project) &

EE, High Court, Ele. Div., A'bad EE, Panchayat Div., Amreli
Gandhinagar
SE (PIU), HQ

DE

PIU
(PIU)
Director - Staff Training College &

Circle, G'nagar
SE (Elec. R&B)

EE, Elec. Div., Rajkot

EE (PIU)

EE, Elec. Div., Vadodara

Research Officer

DE

Highway Design Unit

(PIU)

EE, Elec. Div., Surat

EE (STC)
Dy. Director &

EE, Cent. Workshop Div., A'bad

EE

Work
External
Technical
OSD

Assistance

Environmetal
PIU, EMU

EE, Mechanical Div., A'bad

Contractors for
(Special Project)

EE, Mech. Div., Vadodara

EMU

EE, Mech. R&B Div., Rajkot

Circle, G'nagar
SE (Mech. R&B)
Social

Redressal
Grievance
Specialist

Committees
Assessment
Committees

Market Value
Environmental/

EE, Drilling Div., A'bad

2.8 Expectation of the Public Authority from the Public for
Enhancing its Effectiveness and Efficiency

1. Co-operation during construction activities.

2. Avoidance of unauthorised road cutting, new access,

blockage of roads and drainages, encroachments.

3. Co-operation in preserving road/building assets.

4. Following of safety rules and regulations by

pedestrians, vehicle drivers, both during construction and

after construction.

5. Avoidance of spoiling condition of road by spillage of

chemicals, diesel on road and of building by spitting and

dusting.

6. Coming forward to appraise authority of defaulters.

2.9 Arrangements and Methods for Seeking Public Participation /

Contributions

This department tries to take maximum benefits of public

participation. Public participation is encouraged by providing R&BD
website for transparency, quick responses, proper guidance etc.

2.10 Mechanism Available for Monitoring the Service Delivery and

Public Grievance Resolution

Roads and Building Department basically provides essential

infrastructure services like construction and maintenance of public
works like roads and bridges for serving the society needs of
passenger and goods transportation.
Project schemes and works taken up by R&BD affect processing/
assessing the public demand & utility.
Citizen chartered cell is also working at every division office & circle
office each to assist to public to resolve their problems & guide them
in proper way. One PRO (Public Relation Officer) is appointed at
every citizen charter cell of every division office who helps them and
receives their problems and direct to concerned officer for quick
action within specified time limit.
2.11 Addresses of the Main Office and Other Offices at different
Levels.

Secretariat:
Roads and Buildings Department
Sardar Bhavan ,Block No. 14
New Sachivalaya
Gandhinagar-382010.
For other offices, details are provided on R&BD web site:
http\\rnbgujarat.org.
2.12 Opening Hours of the Office: 10:30 hours

Closing Hours of the Office: 18:10 hours