Policy

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PHILIPPINE ARMY
PERSONNEL
REFERENCE BOOK
13 December 2006
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The Philippine Army Personnel

Reference Book contains a compilation
of past and present policies crafted by
the Headquarters Philippine Army.
The information contained in this book

shall not be communicated, either
directly and indirectly, to the press or to
any person not authorized to receive it.
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TABLE OF CONTENTS
(Career Management and DLO)
Page
LETTER OF PROMULGATION 3
FOREWORD 4
PREFACE 5
ACKNOWLEDGMENT 6
TABLE OF CONTENTS 7-19
Chapter 1 PLACEMENT 20
1.1 Personnel Assignment / Transfer
1.11 HPA Letter Directive dated 15 Nov 06 21-24

Implementation of EDRD
1.12 HPA Letter Directive dated 08 Aug 06 25-26

Rotation of Personnel
1.13 HPA Letter Directive dated 18 Oct 04 27

Failure to Comply with Official Orders of
Military Personnel Transferred, Placed
Detached Service/Temporary Duty
1.14 HPA Letter Directive dated 28 Aug 01 28

Levelling of Personnel
1.15 HPA Letter Directive dated 21 Mar 01 29-30

Rotation of officers and EP
1.16 HPA Letter Directive dated 18 Nov 78 31

Policies / Instructions on Combat
Assignments
1.2 Tenure in Office

1.21 HPA Letter Directive dated 24 May 05 32-33
Minimum and Maximum Term of Office
(Tenure Limits)
1.22 HPA Letter Directive dated 05 May 05 34

Tenure of Office of SDOs/DOs
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1.3 Solicitations for Personal Advancement

1.31 HPA Letter Directive dated 21 Apr 05 35
Solicitation of Military Personnel for
Personal Advancement

Solicitation for Personal Advancement
1.4 Designation to Positions

Designation of Division Training Unit
(DTU) Commander
1.42 HPA SOP Nr 20 dated 24 Oct 06 39-42

Policy Guidelines in the Selection for the
Position of Army Sergeant Major, Deputy
AFP Sergeant Major for the Philippine
Army

Utilization of Female Line Personnel
In the Philippine Army

Selection for Designation as Brigade
Commander and Deputy Brigade
Commander

Designation of Battalion Commanders for
Combat Units
Qualification/Selection for the Position
of Unit Sergeant Major
1.47 HPA Letter Directive dated 25 Feb 05 54

Clearances for Sensitive Positions /
Assignment
1.48 HPA Letter Directive dated 21 Jan 05 55-56

Selection for the Designation as Brigade
Commander and Deputy Brigade
Commander
1.49 HPA Letter Directive dated 14 Jun 04 57

Designation of Intelligence Officers
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1.50 HPA Letter Directive dated 23 Dec 03 58-59

Designation of SDOs
1.51 HPA Letter Directive dated 15 Sep 03 60-61

Rigid Screening of Officers Assigned
with Special Units

Designation of Battalion Commanders
(Amended CY 2003)
1.53 HPA Letter Directive dated 16 Jul 03 65-66

Temporary Designation of Commanders,
Chief of Unit Offices in the Absences
of the Incumbents

Designation of Officers to Key Positions

Confirmation for the Designation of
Key Positions
1.56 HPA Letter Directive dated 25 Apr 02 71-72

Selection of Brigade Commanders

Selection of Brigade Commanders

Designation to Staff Positions
Reserved for O6
Chapter 2 EDUCATION AND TRAINING 77
2.1 Selection and Utilization of Students

Utilization of SFOC and SRC Graduates

Selection of Candidates for Foreign
Training / Schooling

Selection of Candidates for Foreign Training

Philippine Army Schooling Board
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2.15 HPA SOP Nr 04 dated 30 Aug 02 92-95

Selection of Candidates for
Army NCO Course and Utilization of
Graduates
2.2 Selection and Admission of Students

2.21 HPA Letter Directive dated 01 Sep 06 96
Amendment to HPA SOP Nr 15
dated 29 Nov 04
2.22 HPA SOP Nr 15 dated 29 Nov 04 97-102

Screening and Selection of PA Officers for
The Command and General Staff Course

Philippine Army Schooling Standard Committee
2.24 HPA SOP Nr 07 dated 11 May 04 107-112

Programming of Officers for
Basic and Advance Course
2.25 HPA Letter Directive dated 10 Feb 04 113-115

Deferment of Schooling

Reminders Re-Scholarship under
Section 22K, NDA

PA CGSC Admission Policy
2.3 EP Career Course Policies

List of all Courses Accredited as Basic and
Advance NCO Career Course

Amendment to HPA Letter Directive dated
08 Oct 02 subject Termination of Accreditation
of EP Courses

Incentives for Students/Graduates of
Army NCO Course

EP Career Course
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2.4 Other Training Policies

Renaming of Title for Signal Corps Career Courses
2.42 HPA SOP Nr 04 dated 01 Mar 04 132-136

Changes of Armed Forces of the Philippines
Occupational Specialty (AFPOS)

Policy on Student Failure in Schooling Duties
Chapter 3 PROMOTION 139
3.1 Officer Promotion

Temporary Promotion to Grade O-3

Proposed PA Officer Performance
Reporting System
3.13 HPA SOP Nr 03 dated 19 Mar 04 144

Placement and Deletion of Names In
The PA Seniority Lineal List (SLL)
3.2 Enlisted Personnel Promotion

3.21 HPA SOP Nr 10 dated 09 June 2006 145-151
Promotional Examination for EP
3.22 HPA SOP Nr 13 dated 29 Dec 03 152-155

Promotional Examination for
PA Enlisted Personnel
3.23 HPA Letter Directive dated 29 Dec 04 156-159

Promotional Examination for EP

Promotion Authority
3.3 Other Promotion Policy

Guidelines in the Updating and Issuance of
Summaries of Information (SOIs)
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Chapter 4 DISCIPLINE, LAW AND ORDER 164
4.1 Military Discipline

Measures to Free PA Personnel from
“Financial Hazing”
Removal of Tattoo

Conduct of Military Personnel

Cockfighting and Other
Gambling Related Practices

PA Discipline Law Order Clearance
System Operational Guidelines

Monogamy in the Philippine Army
4.2 Investigation / Disposition
4.21 HPA Letter Directive Dated 24 Nov 05 184-187

Disposition of Lawyers as Retainers in
Major Subordinate Units of the PA
4.22 HPA Personnel Directive Nr 01 dated 188-192

15 Jul 05 Disposition of AWOL Cases

Handling and Disposition of Army
Personnel Detained and / or Confined
Under Article of War 70 and
Other Existing AFP Regulations
4.3 Feedback / Grievance Mechanism

Implementing Guidelines, Rules and
Regulations on Enhancing the PA
Grievance System thru an
Effective Feedback Mechanism
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4.4 Miscellaneous

Amended DLOIS Guideline
Chapter 5 MORALE AND WELFARE 211
5.1 Health Services

Policy Guidelines on the Issuance and
Utilization of Combat Life Saver (CLS)
Kit and Conduct of CLS Training

Patient Mess

Policy and Guidance (Army Dental Surgeon)

Appointment of Medical Consultants in
Field Units

Hepatitis B Immunization to All
Newly Recruited Philippine
Army Personnel
5.16 HPA Letter Directive dated 20 Oct 05 225-228

Physical & Medical Examination for
New Entrants

Reiteration On The Implementation Of HPA
Letter Directive dated 23 Jul 02 Re Conduct
of Limited Medical/Physical Examination

Blood Type of Individual Soldiers
5.2 Leaves
Duration of Leave for Unit Commander

Leave To Be Spent Abroad
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Mandatory / Forced Leave
5.3 Awards and Decorations

The Philippine Army Individual
Readiness Badge
5.32 HPA Letter Directive dated 30 Dec 03 237

Giving of Awards to Personnel
with Pending Case
5.4 Special Services

Use of PA Wellness Center on Retired
Military Personnel & Civilian

Annual Physical Examination & Fitness Test
5.43 HPA Letter Directive dated 01 Jun 04 240-243

Army Physical Fitness Test
5.5 Housing and Accommodation

5.51 HPA SOP Nr 07 dated 07 Apr 06 244-249
Management, Operation and Maintenance
of AFP Transient Facility In Ilo-Ilo City

Management, Operation and Maintenance
of AFP Transient Facility In Davao City

Management, Operation And Maintenance
of AFP Transient Facility In Cebu City
5.54 HPA SOP Nr 04 dated 18 Feb 06 262-266

Implementing Guidelines, Rules and
Regulations on The Granting Of the
Pangkabuhayang Gawad Sa
Mapagkalingang Army (PGMA) Village
Off-Base Housing Projects
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5.55 HHSG Letter Directive dated 27 Aug 04 267-275

Transient Quarters
5.6 Financial Assistance and other Amelioration

Decentralized Reimbursement of Hospital
Expenses (RHE) for Combat Casualties
5.62 HPA SOP Nr 03 dated 07 Feb 06 280-281

PA Provident Fund Board
5.63 HPA Letter Directive dated 22 Jun 05 282-283

Education Assistance for FY 2005
5.7 Uniforms
Decorum and Dress Code in Military
Churches

Wearing Of Uniforms

Wearing of Headgear Outdoor
5.74 HPA Letter Directive dated 22 Nov 04 289

Changes in Uniform

Changes in Uniform

Changes In Service Blouse and Bush
Coat Uniforms

Wearing of BDA Uniform

Wearing of BDA Uniforms

Rank Insignia for BDA

Unauthorized Attachment on Uniforms,
Use of Cell Phones, Shades or
Dark Sunglasses
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Nameplate for General Office Attire
(GOA) Uniform

Proper Wearing of Uniform

Wearing of the Army GOA
Chapter 6 PROCUREMENT & ATTRITION 303
6.1 Procurement of Officers

6.12 HPA SOP Nr 06 dated 29 Apr 04 304-306
Implementing Guidelines Rules and
Regulations (IGRR) on the Re-Cadre/Re
Entry of Officers in the PA
6.13 HPA Circular Nr 1 dated 03 Apr 87 307-309

Tour of Active Duty and Security of
Tenure of Reserve Officers under EO 79
6.2 Procurement of Enlisted Personnel

Special Enlistment of Registered Nurses

Extension of Military Service after ETE for
Purpose of Compulsory Ret

Restructured Reenlistment System

Physical and Medical Examination
for New Entrants
6.25 HPA Letter Directive dated 18 Feb 04 326

No Civilian Helper (Striker) Policy
6.3 Attrition and Separation

Guidelines on the Implementation of the
Post Retirement & Separation
Employment Plan
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Designation of Female Soldiers
as Survivor NCOs
Chapter 7 FISCAL AND BUDGET 331
7.1 Mandatory Pay and Allowances

Take-Home Pay of Military Personnel
and Civilian Employees
7.2 Collateral Entitlements

Payment of Reenlistment Clothing
Allowance (RCA)

Control Measures on the Proper
Utilization of RCA

Granting of Collateral Entitlements
based on CY 2000 Basic Pay Rate

Measures for the Proper Utilization of
RCA “In-Cash”

IGRR Instructor Duty Pay

Modification of Items Cost Adjustment on
RCA & In-Kind

Modification of Items/Cost Adjustments on
RCA “In-Cash” and “In-Kind” Portion

IGRR on Grant of HDP

Cost Adjustment of the RCA
“In-Cash and In-Kind” Portion
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Circular Nr 02 Amendment to Cir Nr 3, HPA
dated 3 Apr 01, Subject: Parachutist’s Pay

Amendatory Rules & Regulations
Governing The Monetization of Leave
Credits of Government Officials & Employees
7.4 Loans

Guidelines on the Utilization Stamp Pad In
The Pay Slips Used For Loan Application

Co-Maker Problem

Reiteration on the Implementation of
HPA Letter Directive dated 30 July 2001
Re Measures to Reduce Excessive
Loans of PA
7.5 Retirement, Separation and Death Benefits

Creation of PA Claims and Benefits Board
7.52 FCPA Memo Nr 2006-04 dated 13 Mar 06 388-391

Issuance of Interim and Final Statement of
Last Payment (SLP) For PA Retirees

Implementing Circular of RA 8220
(Additional Enlisted Grade in the AFP)

Additional Death Benefits for KIA

Report of Death

Assistance to the Bereaved Family
During the Funeral Wake
7.57 HPA Letter Directive dated 12 Jul 93 397

LOD Board Proceedings
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Chapter 8 MISCELLANEOUS POLICIES 398

Administration and Utilization of Unit
Sustainment Fund

Billing and Fund Transfer System
7.63 HPA Resource Management Directive 407-409

Nr 2005-01 dated 11 Apr 05
Resource Management
(Utilization of the Unit Sustainment Fund)

Austere Christmas Celebration
7.65 HPA Letter Directive dated 10 Jan 04 411

Solicitation

No Solicitation
7.67 HPA SOP Nr 98-01 dated 27 Feb 98 413-415

Policies on the Issuance of Statement
of Last Payment
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Chapter 1
Placement
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HEADQUARTERS
PHILIPPINE ARMY
Fort Andres Bonifacio, Metro Manila
1/AAGPD 15 November 2006
SUBJECT: Implementation of EDRD
TO: All Unit Commanders/Heads of Office
1. References:
a. GHQ Circular Number 9 dated 20 December 2001, Subject:

Guidelines in Reporting for Duty of Military Personnel Transferred, Placed on
Detached Service (DS) or on Temporary Duty (TDY).
b. HPA Directive dated 23 June 1993, Subject: Failure to Comply

with Official Orders on Change of Assignment.
c. HPA Directive dated 18 October 2004, Subject: Failure to

Comply with Official Orders of Military Personnel Transferred, Placed Detached
Service/Temporary Duty.
2. The assignment/reassignment of personnel is being carried out in the

Philippine Army not only as a means to rotate personnel for career development but
also to ensure that the units are operationally efficient, dynamic and responsive;
attuned to the changing times and needs of the organization. However, it has come
to the attention of various commanders that majority of the personnel who are
assigned and/or transferred to other units are reporting late, requesting for extension
of EDRD for various reasons and worst, requesting for the nullification of orders.
3. These malpractices are manifestations of poor discipline and

unprofessional conduct. It also hampers the effort and program of the Command to
rationalize the assignment/reassignment of personnel to all PA units.
4. In order to correct these misdemeanors and negate similar instances,

the following guidelines on the implementation of EDRD shall be strictly observed:
a. Official orders issued by appropriate authorities at all levels of

Command covering any change of assignment shall be deemed irrevocable. Thus,
no request for extension of EDRD and cancellation/nullification of orders shall be
entertained unless the reason to cancel/nullify such orders is due to extreme service
exigencies. Only the Commander of Major Units (Division equivalent and higher
commands) or Commands whose subordinate units are dispersed nationwide may
cause the cancellation/nullification of orders for service exigencies.
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b. The issuing authority shall issue reassignment orders only in two

(2) batches of effective date; every 1st day and 16th day of the month except when
the positions to be vacated are triggered by retirement and relief due to service
demands.
c. The issuing authority shall inform the concerned reassigned

personnel and units (gaining and losing) in two (2) forms of communication: radio
message for timely notification of concerned personnel/unit and the official orders.
To ensure that the personnel/units concerned are properly notified, the issuing
authority shall maintain a logbook which shall serve as a monitoring instrument to
record the compliance of the losing units in a written form indicating therein that the
concerned reassigned personnel were duly notified (see attached Inclosure).
d. To give time to prepare for requirements resulting from such

transfer like transportation bookings, securing unit clearances, clearing
money/property accountabilities, smooth turnover to the incoming replacement and
working for the Statement of Last Payment; orders shall be issued to the reassigned
personnel thirty (30) days prior to EDRD. Hence, upon reporting to the gaining unit,
concerned personnel shall not be allowed to request for mission/leave/passes to
settle these administrative requirements.
e. Unit commanders/chiefs of office of losing units shall provide

Letter Orders and release their personnel with reassignment orders following the
time schemes stipulated below:
1) Personnel reassigned to units within the same

geographical location (e.g. within Luzon) – must be released by the unit for a
minimum period of three (3) days prior to EDRD.
2) Personnel reassigned to units within adjacent

geographical locations (e.g. from Visayas to Mindanao) – must be released by the
unit for a minimum period of five (5) days prior to EDRD.
3) Personnel reassigned to units from Luzon to Mindanao or

vice versa – must be released by the unit for a minimum period of seven (7) days
prior to EDRD.
f. Unit commanders of losing units may grant requests for leave

(furloughs/passes etc) in favor of the reassigned personnel during the thirty (30) day
window period prior to EDRD provided that the concerned personnel have completed
clearing all requirements as stated in para 4d; and the leave duration will not overlap
with the set time schemes for travel cited in para 4e and the EDRD itself.
g. Personnel who fail to report to his gaining unit on EDRD within

24 hours shall be reported AWOL and shall be meted with appropriate punishments
based on the existing Policy on Disposition of AWOL cases.
5. All unit commanders, heads of office, and chiefs of issuing authority

may craft their own Implementing Guidelines and are held responsible for the strict
implementation of this directive.
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6. RESCISSION: All existing PA directives on EDRD in conflict with this

policy are hereby rescinded.
7. This directive takes effect upon publication.
8. For guidance and strict compliance.
BY COMMAND OF LIEUTENANT GENERAL TOLENTINO:
(Sgd) SIGFREDO G BATHAN

Colonel INF (GSC) PA
Adjutant General
Inclosure:
- Monitoring Chart for EDRD
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Inclosure - Sample Monitoring Chart Format
MONITORING CHART FOR EDRD
Rank, Designa Gaining EDRD Authority Remarks

Name & Prese tion Unit (Attach the
Serial No. nt radio
Unit message
from losing
unit)
MAJ JUAN OG3, Chief, OG3, PA 16 Jan P-1 SO# Concerned
DELA 11ID Opns 2007 500 HPA officer was
CRUZ O- Section dated 10 already
12345 (INF) Dec 06 informed by
PA G1, 11ID
(attached
radio
message
from
CG,11ID)
TSg Pedro 605th POL 1st Inf 01 Feb P-8 SO# Concerned
Filipino Inf NCO, S4 Div, PA 07 534 HPA EP was
717171 Bde Section dated 25 already
(QMS) PA Dec 06 informed by
S1, 605th
Bde
(attached
radio
message
from
CG,6ID)
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HEADQUARTERS
PHILIPPINE ARMY
Fort Bonifacio, Metro Manila
1/AGPD 8 August 2006
SUBJECT: Rotation of Personnel
TO: All Concerned
1. References:
a. Command Guidance.
b. HPA Directive dated 21 March 2001, Subject: Rotation of

Officers/EP.
2. Purpose and Scope: This directive shall set policies on the rotation
of personnel from HPA offices/units and post units to PA major subordinate units
outside NCR. For this purpose, PA major subordinate units outside NCR include
all Infantry Divisions, LABde, and all engineering units except 525ECBn.
3. Polices: The following guidelines shall set the policies on the rotation
of personnel from HPA offices/units and post units to PA major subordinate units
outside NCR:
a. Officers - Those who are on continuous NCR duty for four (4)
years. Their next assignment will be determined by their respective career advisers
based on their respective career development path/QRS.
b. Enlisted Personnel
1) Pvt and Pfc - Automatic field assignment/reassignment

for these enlisted personnel.
2) Cpl to TSg - Those with seven (7) years continuous

NCR duty.
c. Civilian Employees - No civilian employees shall be retained or

assigned within the TRIAD staffs of the Commanding General, PA.
d. Scheme of Implementation - programming of personnel who will

be affected by the rotation of policy shall be recommended to CO, APMC (Attn:
Chief, Placement Branch) by their respective Chief of Office or Post Unit
Commander. Priority for reassignment of personnel by batch shall be determined
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also by their respective Chief of Office or Post Unit Commander. As such, Chiefs
of Office and Post Unit Commanders shall be guided by following dates of
implementation as indicated below:
16 August 2006 – automatic field assigned for all Pvts and Pfcs.
01 September 2006 – 1st Batch (Officers and EP with the rank of Cpl.
01 November 2006 - 2nd Batch (Officers and EP with the rank of Cpl to
TSg).
16 January 2007 – 3rd Batch (Officers and EP with the rank of Cpl to
TSg).
e. APMC shall ensure the implementation of rotation policy of post

units like ASCOM, CMOG, ISG and Signal Group to include Doctrine Center of
TRADOC and NCR RCDG of ARESCOM by constantly monitoring their respective
roster of troops.
f. Immediately after the completion of the first salvo of rotation of

personnel on 16 January 2007, APMC shall plan, assess, recommend, and
implement the next or succeeding cycle/s of rotation of personnel.
4. Rescission: HPA Directive dated 21 March 2001, Subject:

Rotation of Officers/EP and all previous policies/directives inconsistent with this
directive are hereby rescinded.
5. Effectivity: This letter directives takes effect immediately.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
APMC/AGPD 18 October 2004
SUBJECT: Failure to Comply with Official Orders of Military Personnel

Transferred, Placed Detached Service/Temporary Duty
TO: All Unit Commanders/Head of Officers
1. Reference: Circular Nr 14, GHQ AFP, s-87, Subject: Report of

Compliance of Military Personnel Transferred, Placed Detached Service/Temporary
Duty.
2. It has come to the attention of the Command that incidents of AWOL

cases are increasing. As observed, most of these cases were due to administrative
lapses or lack of coordination between gaining and losing units of concerned military
personnel. In some cases, some personnel to not report on their EDRD due to
nullification, amendment of their orders. These changes, however, were not reported
by the losing units, and no effort from the gaining units is exerted as to the
whereabouts of the concerned military personnel. As a result, most military
personnel were discharged, based on investigation in absentia but continued to
received their pay and allowances from the units where they are rendering duty.
3. Henceforth, all Unit Commanders and Office Heads are reminded to

exert necessary actions to locate the concerned personnel by communicating with
the losing units/offices prior to issuance of discharge order. Provided, that if the
concerned military personnel cannot be located inspite all efforts of the gaining unit,
upon issuance of drop from rolls order, the pay and allowances of the concerned
personnel shall be automatically withheld.
4. These measures are geared toward improving efficiency in personnel

management by minimizing bureaucratic procedures in the disposition of cases.
5. For strict compliance.
BY COMMAND OF LIEUTENANT GENERAL ABU:
(Sgd) EDUARDO B STO DOMINGO

Colonel INF (JSC) PA
Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
Fort Andres Bonifacio, Makati City
28 August 2001
1/AAG
SUBJECT: Levelling of Personnel
TO: All Concerned
1. The shortage of Officers to lead Platoons, Companies and Battalions is

a problem that has been nagging Major Unit Commanders and HPA for the past
several years. The problem, however, did not come about overnight but the result of
different factors and events leading to the depletion of our personnel resources. The
most significant among the findings is the imbalance percentage fill-up among the
various levels of command and unit. Ironically, the Major Unit Headquarters and
Brigade Headquarters or its equivalent, have a higher percentage fill-up than the
frontline Battalions and Companies. The absence of officers in the Platoon and
Company during combat operations is a factor that could result to tactical debacles.
2. In order to enhance the operational effectiveness of our Infantry

Battalions, particularly the rifle companies, leveling of personnel from PA level down
to the Infantry Battalions is necessary. All concerned are directed to implement
leveling of Officers and EP by following these guidelines:
a. Units and Officers at HPA and ASCOM are to reduce the Officer
and EP fill-up by 10%. Affected personnel shall be assigned to the priority line units.
b. Division and Brigade Headquarters should have a lower

personnel percentage fill-up compared to the Infantry Battalions.
c. Infantry Battalions should be filled-up to at least 20 Officers and

453 EP Rifle Companies should have at least three (3) Officers and 101 EP
assigned.
3. This letter Directive shall take effect upon publication.
BY COMMAND OF LIEUTENANT GENERAL DELOS SANTOS:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAG 21 March 2001
ROTATION OF OFFICERS/EP
SECTION I
GENERAL
1. Reference: 1/ADPD/80-01 dated 21 June 1980, Subject: Rotation of

Officers/EP.
2. Purpose and Scope:
This prescribes policies and procedures to enable the Command to

implement rotation policies.
3. Rationale:
Every personnel in the Philippine Army should look at field/combat

assignments as cyclical process, which must be experienced repeatedly in the span
of his military career. It is not a one-shot affair that exempts him from reassignment
to the field after a stint in the past in the area(s) of conflict. As soldiering finds its
traditional meaning in non-garrison environment everyone should look forward to
rotation as a healthy sign of a well-administered career.
SECTION II
GUIDELINES
4. Priority for Field Assignment:
a. FIRST PRIORITY - those who have no field assignments.
b. SECOND PRIORITY - those who have been in garrison duty

for three years or more.
5. Priority for rotating out of field assignments.
a. FIRST PRIORITY - those with three (3) or more years or

continuous stay in line units; those who have been WIA; those who have a brother
or a father in the same.
b. SECOND PRIORITY - those with less than three years of

continuous stay in line units.
c. In each priority level, the priority for reassignment shall be given

to those who have stayed longest/shortest as the case may be.
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6. Consideration on Personnel
Case should be taken in rotating personnel with technical and special

skills without immediate replacement so as not to jeopardize technical and
administrative functions of Hqs.
SECTION III
PROCEDURES
7. Listing of Personnel
Post unit commanders and chiefs of offices shall submit to this Hqs
(Attn: G1) NLT one month after publication of this letter a listing of officers/EP
indicating opposite each name, unit and date of their last three (3) assignments and
physical fitness profile (as applicable). Said list should be updated every end of
semester. Major PA units shall apply the same procedure in rotating their personnel
from field to garrison duties and vice versa.
8. Coordination with Service Branches
Assignment of personnel, particularly officers shall be in coordination

with their respective Service Branch. However, the following shall be considered:
a. Career pattern
b. Geographical Assignment
c. Acceptance of unit commander
d. Unit fill-up
e. Preferential assignment
9. Failure to Submit Report
Failure of Commanders to submit the required report will constrain this

Hqs to select personnel to be reassigned.
SECTION IV
RESCISSION
All previous policies inconsistent herewith are hereby repealed or

modified accordingly.
SECTION V
EFFECTIVITY
This personnel directive shall take effect upon publication.
BY COMMAND OF LIEUTENANT GENERAL VILLANUEVA:
(Sgd) ERNESTO P BEDON

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Policies/Instructions on Combat Assignments
TO: All Unit Commanders
1. Effective immediately, the following policies/instructions on combat

assignments shall be implemented by all Commanders.
a. Personnel who have been seriously wounded in combat and
whose physical profile has been officially categorized as not fit for combat duty by
proper authority shall not be given combat assignments unless they volunteer.
Commanders shall give them administrative assignments or any other duties not
directly involving combat operations.
b. Personnel who have been officially declared unfit for combat
duty as a result of hospitalization for assignments. They shall however be required
to undergo a reevaluation, at the latest during their next annual physical
examination. Considering all other things equal, personnel with physical profile
lower than P-1 for reasons not due to combat shall be given lesser priority for
assignment in command and other sensitive positions.
c. At the end of every quarter, the Chief Surgeon Army shall
furnish this Hqs (Attn: G1) a consolidated list of personnel admitted in all hospitals,
including those in AFPMC and civilian hospitals stating therein their date of
admittance and release, reason for confinement, physical profile upon release and
date of reevaluation of physical profile, if below P-1. In case of hospitalization as
result of being WIA, the wounds shall be categorized as serious, less serious and
slight.
d. Father and son (s) or two or more brother shall not be assigned
in combat units at the same time. Commanders whose father, son(s) or brother(s)
are assigned in the same units and their duty assignments.
e. The Command Sergeant Major and the Army Inspector General
shall include during their staff inspections and visits a survey on the exigent of
implementation of this Letter Directive.
2. Commanders shall report in writing compliance to paras 1a, 1b and 1d.
(Sgd) FORTUNATO U ABAT

Major General AFP
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HEADQUARTERS
PHILIPPINE ARMY
1/AAGPD 24 May 2005
SUBJECT: Minimum and Maximum Term of Office (Tenure Limits)
TO: All Concerned
1. References:
a. Memorandum from GHQ AFP dated 07 Jul 04, subject: Tenure
Limits of Comptroller, Logistics, Procurement and Disbursing Officers.
b. PA Officers’ Career Management Manual.

2. The Feliciano Commission Report has recommended limiting the
tenure of Logistics, Procurement and Special Disbursing Officers in the AFP to
preclude the forging of “unholy alliances” between these critical resource officers and
persons transacting business with them.
3. Prolonged tenure in these critical resource positions tend to breed
familiarity that unwittingly results to graft and corruption thereby undermining that
AFP’s good image and its continuing reform efforts.
4. To effectively pursue AFP reforms and further strengthen the

adherence to the Officer’s Career Management Manual, this command reiterates the
command policy on assignments, that an officer should hold a particular
position/assignment for a period of not less than one year to provide meaningful
contribution to an organization. However, he/she should not hold a position for
more than three years to give other officers the opportunity to hold the same.
5. In determining the tenure of Officers and projection of Officers to
position, the following are guidelines in the implementation of this directive.
a. The tenure in position shall be reckoned from the date of
designation in full-time capacity in a certain unit.
b. Officers assigned in major subordinate units who reached the
maximum three years of assignment in one position/office may be rotated within the
command with a higher TO position or at higher level of command with same TO
position previously held.
c. All Personnel Officers shall monitor the Officers’ tenure of office
and recommend qualified replacement at appropriate time. A special monitoring
scheme should be made for Fund Accountable Officers such as Resource
Managers, Logistics, Comptrollers, Disbursing and Special Disbursing Officers.
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d. Unit Commander/Chief of Office may cause the relief of officers

occupying said positions in less, than a year if deemed necessary. All Unit
Commanders shall forward to the concerned Selection Boards, Schooling Boards
and such other Boards reasons for his/her early relief and shall be incorporated in
the Officer’s Military Personnel File for future reference, such as when an overall
evaluation of his professional conduct and performance is required.
6. In this connection, all Unit Commanders/Chief of Office shall submit list

of officers occupying Logistics/Procurement/Special Disbursing Officers positions to
APMC NLT the 3rd day of the succeeding month after every quarter for consolidation
before submission to CSAFP (Attn: J1).
BY COMMAND OF MAJOR GENERAL LEDESMA:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAG 05 May 2005
SUBJECT: Tenure of Office of SDOs/DOs
TO: All Concerned
1. It has been observed that the bond of SDOs/DOs paid by the

Command is not optimized because some of these designated officers are relieved
even before their bond expires.
2. In order for the Army to optimize the payment of bond, all unit
commanders shall ensure that designated SDOs/DOs are not due for relief or
reassignment for one (1) year upon designation. Further, the designation of
SDOs/DOs should at least coincide with the duration of the bond paid to the Bureau
of Treasury.
BY COMMAND OF LIEUTENANT GENERAL SENGA:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
OFFICE OF THE COMMANDING GENERAL
Fort Bonifacio, Makati City
21 April 2005
SUBJECT: Solicitation of Military Personnel for Personal Advancement
TO: All Concerned
1. References:
a. GHQ, AFP Letter Directive dated 03 May 2001, Subject:

Solicitation for Personal Advancement by Military Personnel.
b. HPA Letter Directive dated 06 October 2003, Subject:
Solicitation for Personal Advancement.
2. It has been observed that in spite of existence of established ethical
standards and previous directives preventing the practice of soliciting assistance and
favors particularly from politicians and ranking military officers occupying influential
positions, on matters concerning promotions, assignments, schooling and other
personal requests, there are still a number of Officers and Enlisted Personnel
committing the same practice.
3. In this regard, all military personnel are held responsible to inform their
friends and relatives to desist from interfering in the professional development of our
Armed Forces in our effort to abide by the constitutional mandate to insulate the
military from political influence and/or intervention.
4. I direct the strict implementation of para 5 of ref 1a, quoted as follows,
“solicitation letters and endorsements shall be incorporated in the erring
personnel’s Military Personnel File for future reference, such as when an
overall evaluation of his professional conduct and performance is required.”
All Unit Commanders shall forward to the concerned Selection Boards, Schooling
Boards and such other Boards, copies of the solicitation/endorsement letters as
reference during deliberations.
(Sgd) GENEROSO S SENGA

Lieutenant General AFP
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HEADQUARTERS
PHILIPPINE ARMY
1/AAGPD 06 October 2003
SUBJECT: Solicitation for Personal Advancement
TO: All Concerned
1. References:
a. Sec 4.3.5 of the AFP Code of Ethics (As amended).
b. GHQ-AFP Letter Directive dated 3 May 2001, Subject:

Solicitation for Personal Advancement by Military Personnel.
2. In spite of the existence of established ethical standards and previous

directives on preventing the practice of soliciting outside assistance, particularly from
politicians, on matters concerning promotions, assignments, schooling and other
similar personal requests, it remains a major concern. Similarly, it has been
observed that personal favors are being sought from high ranking military officers,
military officers and non-commissioned officers occupying influential positions. In
some cases, “sponsoring” certain individuals is also being practiced.
3. In this regard, all military personnel are once again reminded to desist
from soliciting or lobbying favors for personal advancement.
4. All high-ranking officers, officers and non-commissioned officers

occupying influential positions shall refrain from tolerating such practices.
5. All Unit Commanders/Chiefs of Offices are reminded to impose

disciplinary sanctions based on existing rules and regulations against their personnel
who are found to be guilty of committing such practice.
6. For widest dissemination, guidance and strict compliance.
BY COMMAND OF LIEUTENANT GENERAL CAMILING JR:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 16 November 2006
SUBJECT: Designation of Division Training Unit (DTU) Commander
TO: All Concerned
1. References:
a. HPA Letter Directive dated 27 February 1991, Subject:

Designation of Commanders of Combat and Combat Support Units.
b. HPA Letter Directive dated 10 November 2005, Subject:

Designation of Battalion Commanders for Combat Units.
c. HPA Letter Directive dated 15 January 2003, Subject:

Designation of Officers to Key Positions.
2. Purpose: This directive shall set the policies and guidelines on the
designation of Commanding Officer of the Division Training Unit.
3. Policies: In order for the Philippine Army to have a standard and

effective procedure in the designation of DTU Commanders following guidelines are
hereby prescribed and should be strictly adhered to:
a. Any Officer may be designated DTU Commander provided he

satisfies the following requirements:
1) Must have a rank of LTC or MAJ
2) Must be GSC eligible.
3) Must possess an INFANTRY AFPOS.
4) Have been an Infantry Battalion Commander
b. Division Commanders shall submit recommendation for the

designation of DTU Commander to the Commanding General, Philippine Army for
approval.
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c. DTU Commander shall serve a two (2) year term to ensure the
implementation of training programs, unless he will be relieved for cause and
exigency of the service.
d. Extension of tour of duty will be allowed only for purposes of

transition and with the approval of the CG, PA.
e. Army Personnel Management Center (APMC) through the

Career Advisory Group may recommend to Division Commanders qualified officers
for consideration as DTU Commander.
4. Effectivity: This Letter Directive complements other directive related

to designation of commanders. This shall take effect upon publication.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
STANDING OPERATING PROCEDURE

NUMBER 20
POLICY GUIDELINES IN THE SELECTION FOR THE POSITION

OF ARMY SERGEANT MAJOR, DEPUTY AFP SERGEANT MAJOR
FOR THE PHILIPPINE ARMY AND CANDIDATES FOR THE
AFP SERGEANT MAJOR
I. REFERENCES:
1. GHQ AFP Cir 1 dated 24 Jan 97, Additional Enlisted

Grades/Ranks in the Armed Forces of the Philippines.
2. GHQ AFP Cir Nr 15 dated 16 Aug 2000, Amendment to GHQ

AFP Cir Nr 1 dated 24 Jan 97.
3. GHQ AFP Dir Nr 13 dated 09 Jul 90, Duties of a Command

Sergeant Major.
4. HPA Ltr Dir dated 31 Aug 04, Additional Duties and Support for
Sergeant Major.
5. HPA SOP Nr 6 dated 3 Oct 05, Qualification/Selection for the

Position of Unit Sergeant Major.
II. PURPOSE:
This SOP prescribes the rules, policies, procedures and guidelines

governing the selection of qualified Enlisted Personnel for the position of Army
Sergeant Major, Deputy AFP Sergeant Major for the Army and the candidates for the
position of AFP Sergeant Major. It also aims to ensure that only the best qualified
Chief Master Sergeants are selected in the aforementioned positions.
III. DEFINITION OF TERMS:
1. Best Qualified – Those Enlisted Personnel among the qualified

candidates on the basis of their professional attributes, demonstrated performance
and behavior, and their potential to discharge the duties and responsibilities required
in the positions.
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2. Deputy AFP Sergeant Major – One (1) position in the Office of

the AFP Sergeant Major that represents the Philippine Army in dealing matters
concerning the Enlisted Personnel of the Philippine Army in GHQ, AFP and advises
the AFP Sergeant Major regarding the morale and welfare of the Army Enlisted
Personnel.
3. Tenure in Grade – pertains to the allowed span of service

rendered imposed to the rank of E7 (12 years), E8 (5 years) and E9 (3 years) as
embodied in GHQ AFP Cir 1 dated 24 Jan 97.
4. Maximum Tenure in Grade – The maximum period of active

service rendered by an enlisted person in a particular grade or rank.
IV. POLICIES:
1. The positions of Army Sergeant Major and the Deputy AFP

Sergeant Major for the Army shall be selected from among the incumbent Sergeant
Majors of the PA major units. The selected Army Sergeant Major shall serve until
the expiration of the maximum tenure in grade unless sooner relieved from the
position and/or elevated to the position of the AFP Sergeant Major.
2. The candidates for the position of AFP Sergeant Major shall also
be selected from among the incumbent Sergeant Majors of the Philippine Army
major units to include the currently designated Army Sergeant Major and Deputy
AFP Sergeant Major for the Army.
3. To be selected for the aforementioned positions, candidates

must have the following qualifications:
a. Should be a bachelor degree holder

b. A good leader, speaker and writer
c. No pending case
d. Has more than one (1) year of service remaining on the
date of effectivity of the designation prior to the compulsory retirement and/or upon
attainment of the maximum tenure in grade.
e. Must have a physical profile of P1/P2 and must pass the
physical fitness test.
f. Must be the current Sergeant Major of a major unit of the
Philippine Army duly confirmed by the CG, PA as mandated by HPA SOP Nr 6 dated
3 Oct 05.
g. Must be a graduate of Sergeant Major Course.
h. Preferably, must have served the following significant EP
leadership positions in combat, combat support and combat service support units or
the equivalent positions in his assigned MOS to wit: Team Leader, Squad Leader,
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Platoon Sgt, Company F/Sgt, Battalion Sgt Major, Brigade Sgt Major and Division
Sgt Major/Command Sergeant Major.
i. Must have served at least ten (10) years of accumulated
duty in field units on the date of the board deliberation.
4. Other skills and knowledge enhancement training shall be taken

as “Plus” factor in determining the most competent in the said positions.
IV. PROCEDURES:
1. Army Sergeant Major Selection Board (ASMSB) shall be created

and composed of the following:
Chief of Staff, PA - Chairman

ACS for Per G1 - Vice Chairman
CO, APMC - Member
Deputy G3, PA - Member
Deputy G4, PA - Member
Chief, CMG, APMC - Ex officio Member
Chief, EPCA, APMC - Secretary/Recorder
Army Sgt Major - Member
2. ASMSB shall deliberate the pool candidates for the Army
Sergeant Major, Deputy AFP Sergeant Major for the Army and the candidates for the
AFP Sergeant Major should there be an impending vacancy for the positions stated
and whenever the PA is required to nominate the next AFP Sergeant Major.
3. The Chairman may exercise his prerogative to exclude the Army
Sergeant Major in the board deliberations if the agenda is to determine from the pool
of candidates the PA’s nominees for the position of the AFP Sergeant Major where
the incumbent Army Sergeant Major is a potential contender. This is to preclude any
bias impressions from the aspiring candidates from the Sergeant Majors of the PA
major units who are part of the pool of candidates.
4. The OASM shall identify and submit the list of qualified
candidates to APMC for pre-screening. APMC will then determine the final number
of candidates qualified to face the ASMSB for interview.
5. EPCA, APMC shall prepare a worksheet for ready reference of

the Board based on the Summary of Information (SOI) of candidates. Likewise,
APMC will notify qualified candidates when the Board requires their appearance
during the conduct of deliberations.
6. As far as the selection of the candidates for the AFP Sergeant
Major is concerned, the Board will endorse three (3) qualified candidates to the Chief
of Staff, AFP through the Deputy Chief of Staff for Personnel J1. This scheme will
give the GHQ body the flexibility and prerogative to select from among the three (3)
candidates endorsed by the PA.
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7. Candidates who fail to appear before the Selection Board

without any valid reason shall not be considered for the position and shall be a
ground for disqualification in the future selection process.
8. G1, PA shall inform the ASMSB to convene should there be a

impending vacancy on these positions two (2) months prior to the effectivity of the
vacancy.
VI. RESCISSION:
All SOPs and instructions in conflict or inconsistent with the provisions
of this SOP are hereby rescinded or amended accordingly.
V. EFFECTIVITY:
This policy shall take effect upon publication.

Adjutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
P H I L I P PI N E A R M Y
1/AAG 15 August 2006
SUBJECT: Utilization of Female Line Personnel in the Philippine Army
TO: All Concerned

.
1. REFERENCES:
a. Republic Act 7192 entitled “Woman in Development and

Nation Building Act”.
b. Command Guidance.
2. GENERAL:
The Philippine Army recognizes the role of women in nation building;
and it fully supports the full integration of females in the army ranks following the
principle of equal opportunity to both genders.
Hence, to ensure impartiality and equal career opportunities, this
directive highlights the utilization of female line officers in consonance with the army
vision of “a professional, capable and responsive army that is a source of a
national pride”.
3. PURPOSE:
This Letter Directive prescribes the policies, guidelines and procedures
in the utilization of female line personnel of the Philippine Army.
4. OBJECTIVES:
a. To ensure equality in the sharing of rights and opportunities with
men in the Philippine Army in accordance with Republic Act 7192.
b. To ensure the professionalization of the female members of the
Philippine Army in order that they perform their duties to the best interest of the
service and country.
c. As mandated in the Philippine Constitution, to ensure the free
exercise of maternal rights and the protection of women and their well being without
prejudice to their career development.
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5. SCOPE:
a. This policy cover all female officers and enlisted woman of
the Philippine Army who are active duty status rendering duty as line personnel
similar to the male officer and enlisted men of the PA.
b. This does not apply to female members of the technical
Services and the Women Auxiliary Corps (WAC) who are governed by their
respective service regulations, as far as line duties are concerned.
6. DEFINITION OF TERMS:
For the purpose of the letter directive, the following terms are hereby
defined:
a. Service – shall mean the assignment, employment or utilization

of military personnel for personnel for military duties.
b. Line Personnel – military personnel other than those

appointed/enlisted in the Technical and Administrative Services.
c. Line Duties – assignments associated with field duty

assignments in combat, combat support, combat service support and other field
related duties.
7. ASSIGNMENT AND UTILIZATION:
a. Policies:
1. The Philippine Army recognizes the significance of the

role that women play in the fulfilment of its mission and as such, shall ensure the
fundamental equality of women and men in the organization.
2. Consistent with the needs and demands of the military

professions, women shall be accorded with equal opportunities for appointment,
admission, training, promotion, etc in accordance with the standards required for
such activities except those minimum essential adjustments required psychological
differences between sexes.
3. As a general rule, assignment of female line personnel

shall be employed in the performance of administrative duties; in combat support,
combat service support units; combat and security related duties provided they are
qualified considering their skills, training and physical abilities.
4. Job assignments of female line personnel shall be based

on the prescribed career development path/QRS of her chosen fields of
specialization in a particular AFPOS/MOS where she is assigned. This also includes
assignment in intelligence, CMO, Psychological operations, Information System and
other fields of interest.
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5. In the event, however, that those female officers/enlisted

woman are on their way, they shall be assigned in units/offices that are secure and
have healthful working conditions to give importance and balance their work as they
play the other role of motherhood.
6. Nothing in this policy shall inhibit commanders from

exercising their discretion in deciding how to employ their personnel in the interest of
their respective commands and mission.
b. Procedures:
1. APMC through the career advisers shall maintain a roster
of military personnel indicating their respective AFPOS/MOS for reference in
determine duty assignment.
2. APMC shall also prepare an annual projection of
assignment/placement of female military personnel in the Career Development
Programs in accordance with the existing policies.
8. BILLETING:
a. Policies:
1. In the interest of comfort and convenience, female
military personnel shall be accorded billeting and personal necessity facilities
separate from the males if both sexes are co-located.
2. There shall be discrimination with regard to rank or status
in life as far as construction of billeting and comfort facilities are concerned.
b. Procedures:
1. Unit commanders shall designate a specific place such
as one storey building/facility for billeting of female military personnel assigned in
their respective units.
2. Upon reporting for duty assignment, a female
officer/enlisted women shall immediately be given a space for billeting in the
designated female barracks/quarters.
9. EFFECTIVITY: This directive takes effect upon publication.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 10 May 2006
SUBJECT: Selection for Designation as Brigade Commander

and Deputy Brigade Commander
TO: All Concerned
1. REFERENCE: HPA Letter Directive dated 21 January 2005, subject:

Selection for designation as Brigade Commander and Deputy Brigade Commander.
2. PURPOSE: In the interest of professionalism and establishing a clear

policy regarding the selection for designation to the position of Brigade
Commanders, this policy provides the guidelines in the evaluation and selection for
brigade command positions.
3. CONDITIONS:
a. To be selected and designated to a Brigade Command position,

a candidate must have the following qualifications:
1) Must have the rank of Colonel (O-6).
2) Must have the required/related AFPOS of the brigade

command position.
3) Must have no pending military/civil/criminal case.
4) Must have successfully and honorably completed his

billet as battalion commander or equivalent position for at least one (1) year with
operational and administrative accomplishments.
5) Preferably, have at least two (2) years remaining in the

active service prior to compulsory retirement.
6) Preferably, should have been previously assigned as a

principal staff in a Division level and up.
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b. Designation to a brigade command position must be based on

the over-all performance and merit of an officer, especially in leadership and
administration. It shall never be resorted to as a form of accommodation for certain
officers. Likewise, seniority should not be a single factor in the selection process.
c. Since the position of a Brigade Commander entails great

responsibility critical to the accomplishment of the PA’s mission, he should also be
able to effectively communicate/relate with the civilian sector, government officials
and agencies.
d. Likewise, deserving officers occupying deputy brigade command

or equivalent positions, such as but not limited to, Chief of Staff of the different
Infantry Divisions, Area Commands and SOCOM; HPA General Staff Officers or
equivalent positions at GHQ; Task Force Commanders of GHQ and PA-created units
and RCDG Commanders, who have shown great potential and abilities to assume
greater responsibility shall be given priority in the selection for designation as
brigade commander.
e. Further, additional inputs from the gaining Division Commanders

shall be considered by the Board of Senior Officers during the conduct of
deliberations for candidates being considered for designation to the aforementioned
command position.
4. Likewise, a Deputy Brigade Commander should have the potentials to

become a Brigade Commander.
5. RESCISSION: HPA Letter Directive dated 21 January 2005,

subject: Selection for designation as Brigade Commander and Deputy Brigade
Commander is hereby rescinded.
6. EFFECTIVITY: This policy shall take effect upon publication.
BY COMMAND OF LIETENANT GENERAL ESPERON JR:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Designation of Battalion Commanders for Combat Units
TO: All Concerned
1. References:
a. Command Guidance
b. Circular Nr 11 GHQ, AFP dated 16 Sep 87, Subject: Basic

Branches of Service and Specialties of Commissioned Officers.
c. HPA Letter Directive dated 27 February 1991, Subject:

Designation of Commanders of Combat Support Units.
d. HPA Letter Directive dated 09 November 2001, Subject:

Measures to Rationalize the Assignment of Company Grade Officers.
e. Officers Promotion System in the AFP (SOP Nr 10 1995

Edition).
f. HPA Letter Directive dated 08 September 2003, Subject:

Designation of Battalion Commanders (Amended).
2. Purpose and Scope: This directive shall set the policies on the
designation of Battalion Commanders for Combat Units. Combat units refers to the
Infantry, Cavalry and Field Artillery Units.
3. Policies: The following guidelines are hereby prescribed in the

designation of Battalion Commanders;
a. No Officer may be designated as Battalion Commander unless

he satisfies the following requirements:
1) Must have a rank of MAJ with at least 3 years TIG or LTC
2) Must be CGSC eligible.
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3) Must the required AFPOS of the Battalion Position.
4) Must have commanded a platoon and company or an

equivalent unit for at least one (1) year each.
5) Must have no derogatory record.
6) Must have no pending case.
b. Those who have AFPOS of Cavalry (CAV) and Field Artillery

(FA) may be allowed to assume command of Infantry Battalions provided that they
have attained the minimum tour of duty in each of the following positions in the
Infantry field units:
Positions Level Minimum Tour of Duty

Commander Platoon 1 year
Commander Company 1 year
EX-O/Triad Staff Battalion 1 year
EX-O/Triad Staff Brigade 1 year
c. The Army Personnel Management Center (APMC) with its

Career Advisory Group shall screen and select officers that will comprise the pool of
candidates for Battalion Commander. It shall collect the Student Evaluation Reports
from the Command and General Staff College every after the completion of a course
and gather the OER/OPARS of qualified officers. Such reports shall serve as basis in
recommending to a Unit Commander an officer for a battalion command position.
d. Unit Commanders (Inf Divisions/LABde) shall recommend to the

Commanding General, PA the designation of qualified officer as Battalion
Commander in his unit.
e. Battalion Commanders shall serve the normal term of two (2)

consecutive years in order to make meaningful contributions to the over-all effort of
the Army. However, no Officer shall exceed three (3) consecutive years in order to
give others a chance to occupy said position.
f. An Officer who had already been a Battalion Commander may

command another battalion provided that there is a strong justification that will merit
such designation. However, no officer shall be designated again as Battalion
Commander just for the purpose of attaining maximum points in the Quantitative
Rating Sheet (QRS) used in promotion.
g. Unit Commanders may recommend for an early relief (less than

the normal term) of a Battalion Commander when deemed necessary and explain to
CG, PA in writing reasons for such recommendation. This shall form part of the
Officer’s Military Personnel File and shall be used as reference such as when an
overall evaluation of the Officer’s professional conduct and performance is required.
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h. Officers who have shown exemplary performance as Battalion

Commanders may be required to serve as instructors and/or faculty members at the
PA Command and Staff School in order to impact the knowledge and gained and the
lessons learned as well as relate the current conditions in the field.
4. Rescission: HPA Letter Directive dated 08 September 2003, Subject:

Designation of Battalion Commanders (Amended) and all previous policies/directives
inconsistent with this directive are hereby rescinded.
5. Effectivity: This Letter directive takes effect upon publication.
BY COMMAND OF LIEUTENANT GENERAL ESPERON JR:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
AGPD 03 October 2005

NUMBER 06
QUALIFICATION/SELECTION FOR THE POSITION OF

UNIT SERGEANT MAJOR
I. GENERAL
References:
a. GHQ Cir Nr 13 did 09 Jul 90, Subject; Duties of a Command

Sergeant Major.
b. HPA Letter Directive dtd 31 Aug 04, Subject: Additional Duties

and Support for Sergeants Major.
c. GHQ Cir Nr 15 dtd 16 August 00, Subject: Amendment to Cir Nr

1, GHQ, AFP dtd 24 Jan 97, Subject: Additional Enlisted Grades/Ranks in the AFP.
II. PURPOSE
In the interest of professionalism and establishing clear rules regarding

the qualifications/selection of a Unit Sergeant Major, this SOP provides the
guidelines in qualifying individuals for Sergeant Major positions or its equivalent
(Chief Clerk of HPA General, Special, Technical and Personal Staff)
III. POLICIES
a. To be selected and designated as Unit Sergeant Major position

or its equivalent, candidate must have the following qualifications:
1. Must be no lower than one rank below present Table of

Organization (TO) position to be occupied and has satisfied the required time-in-
grade for promotion to the next higher grade.
2. Must be a graduate of the Sergeant Major Course. If

he/she was designated without the required Sergeant Major Course, he/she must
undergo the said course as soon as possible.
3. Must have no pending military/civil/criminal case.
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4. Must pass every scheduled Physical Fitness Test. Failure

in two (2) successive PFTs will be a ground for his/her relief in the position.
5. Must have been previously designated as First Sergeant

or its equivalent.
a. Programmed Sergeant Major Course (SMC)

student must have a maximum age of fifty (50) years old to take the Course. A
Sergeant Major designee who is beyond the required maximum age but has signified
his/her intent to join the course shall however be allowed to undergo the course.
b. Program SMC student candidate are not allowed

to defer the said schooling unless authorized by an appropriate body. However, they
can only defer once. Second deferment would mean being barred to take the
succeeding course and subsequently be relieved as Unit Sergeant Major upon the
availability of a qualified senior NCO. This condition would be a ground for non-
promotion to the next higher rank.
c. Designation to a unit sergeant major or its

equivalent must be based on the over-all performance and merit of the senior
enlisted man, especially in leadership and administration. Seniority should not be a
single factor in qualifying an individual.
d. Other skill and knowledge enhancement training

should be taken as “plus” factor in determining the most competent personnel t be a
Unit Sergeant Major or it Equivalent.
IV. PROCEDURES:
a. A Command Unit Sergeant major Selection Board

(CUSMSB) shall be created at PA Major Subordinate Units composed of the
following:
Chief of Staff -Chairman

Deputy G1 -Vice Chairman
Deputy G3 -Member
Deputy G4 -Member
Chief, Placement Br, OG1 -Member
Chief, Career Management Br, OG1- Member/Secretary
Division Sergeant major -Member
b. A decentralized deliberation/selection shall be conducted where

candidates shall be derived from the Division/Command concerned (Data Base). In
case that no candidate is available in the concerned unit, the CUSMSB shall select
from among the qualified candidates from the adjacent unit under the same
division/command. A selected candidate who opted to defer the designation for
whatever reason shall be disqualified in future selection process.
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c. The Command Unit Sergeant Major Selection Board (CUSMSB)

shall deliberate all candidates for Unit Sergeant Major from Battalion to Division
Level.
d. After the deliberation, top three (3) qualified candidates shall be

endorsed to the Unit Commander concerned for him to exercise his prerogative to
select from among the best three (3) candidates.
e. The Division or Command shall issue appropriate orders

designating the selected individual as Unit Sergeant Major subject to confirmation of
CG, PA.
V. RESCISSION:
All SOPs and instruction in conflict or inconsistent with the provisions of

this SOP are hereby rescinded or amended accordingly.
VI. EFFECTIVITY: This policy shall take effect upon publication.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAG 25 February 2005
SUBJECT: Clearances for sensitive positions/assignment
TO: All Unit Commanders/Chief of Offices
1. Reference: Memorandum from DCS for Personnel, J1 dated Feb 05,

Subject: Clearances for sensitive positions/assignments.
2. Reference above is quoted as follows:
a. It has been observed that personnel seeking reassignment to

offices requiring access to classified information, handling of finances, procurement
and awarding of contracts are not being required to submit the necessary security
clearance and other pertinent clearances before reassignment orders are issued. It
left unchecked, this may lead to some lapses and misdeeds that could cause
embarrassment not just to the office/unit but the AFP as a whole.
b. In order to minimize, if not totally avoid probable compromise of

classified information, and prevent the assignment of personnel with desirable
records to sensitive positions, request for assignment to ISAFP, PSG, J2, J4,
LOGCOM, Finance Center, GHQ RMO, GHQ MFO and GHQ OTIA must include
clearances from J2, JAGO, OTIG, AFP and TPMG, AFP. Failure to comply with
these requirements will mean outright denial of assignment.
3. For widest dissemination.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAGPD 21 January 2005
SUBJECT: Selection for Designation as Brigade Commander

and Deputy Brigade Commander
TO: All Concerned
1. References: HPA Letter Directive dated 25 April 2002, Subject:

Selection of Brigade Commanders.
2. PURPOSE: In the interest of professionalism and establishing a clear

policy regarding the selection for designation to the position of Brigade
Commanders, this policy provides the guidelines in the evaluation and selection for
brigade command positions.
3. CONDITIONS:
a. To be selected and designated to a Brigade Command position,

a candidate must have the following qualifications:
1) Must have the rank of Colonel (O-6).
2) Must have the required/related AFPOS of the brigade

command position.
3) Must be at least CGSC eligible
4) Must have no pending military/civil/criminal case.
5) Must have at least three (3) years remaining in the active

service prior to compulsory retirement.
6) Must have successfully and honorably completed his

billet as battalion commander for at least one (1) year, with operational and
administrative accomplishments.
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7) Preferably, knowledgeable in the area and enemy to be

confronted in the projected assignment.
8) Preferably, should have been previously assigned as a

principal staff in a division level and up.
b. Designation to a brigade command position must be based on

the over-all performance and merit of an officer, especially in leadership and
administration. It shall never be resorted to as a form of accommodation for certain
officers. Likewise, Seniority should not be a single factor in the selection process.
c. Since the position of a Brigade Commander entails great

responsibility critical to the accomplishment of the PA’s mission, he should also be
able to effectively communicate/relate with the civilian sector, government officials
and agencies.
d. Likewise, deserving officers occupying deputy brigade command
or equivalent positions, such as but not limited to Chief of Staff of the different
Infantry Divisions, Area Commands and SOCOM, HPA General Staff Officers or
equivalent positions at GHQ; Task Commanders who have shown great potential
and abilities to assume greater responsibility shall be given priority in the selection
for designation as brigade commander.
e. Further, additional inputs from the gaining Division Commanders

shall be considered by the Board of Senior Officers during the conduct of
deliberations for candidates being considered for designation to the aforementioned
command position.
4. Likewise, a Deputy Brigade Commander should have the potentials to

become Brigade Commander.
5. RESCISSION: HPA Letter Directive dated 25 April 2002, subject:

Selection of Brigade Commanders and HPA Letter Directive dated 24 February
2000, subject: Designation of Deputy Brigade Commanders are hereby rescinded.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 14 June 2004
SUBJECT: Designation of Intelligence Officers
TO: See Distribution
1. References:
a. Letter Directive from CG, PA dated 10 September 2001,

Subject: Designation of Brigade and Battalion S2s.
b. HPA Letter Directive dated 30 December 2003, Subject:

Military Intelligence Battalion (MIB).
2. It has been observed that some commanders are designating

intelligence Officers on concurrent positions. In some instances, Intelligence Officer
is just a concurrent/additional position of the Operations Officer or any other staff
positions. This practice adversely affects intelligence operations and on several
occasions, caused tactical lapses and failures.
3. The creation of Division Intelligence Unit (DIU)/Military Intelligence

Battalion (MIB) is designed to have an optimum focus on intelligence operation’s
scheme (HUMINT/SIGINT) in order to support the intelligence requirements at the
Division level. Hence, it is imperative that commanders of these units should also
be in full-time capacity in order to focus on their mandated tasks effectively and
efficiently.
4. In this regard, all Commanders are reminded to strictly impose the

designation of Intelligence Officer at all level of command in full-time capacity.
5. For strict compliance immediate implementation.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAGPD 23 December 2003
SUBJECT; Designation of SDOs
I. References:
a. Letter Directive from CSAFP dated 17 Nov 04; subject:

Prohibition of Conversion.
b. Letter Directive dated 19 Nov 04, Subject: Reform Policies.
2. Ref 1a refers to CSAFP guidance on the prohibition of conversion.
3. Ref 1b pertains to CG, PA’s directive to maximize the use of Cash

Advance system in order to eliminate losses in financial transactions.
4. In view of the above, the following units/offices are required to

designate their SDOs for MOE.
a. All PA Major subordinate units down to Battalion level or its

equivalent.
b. HHS G, PA
1. OCG - 1
2. CS, Vice Com, SAGS office - 1
3. HHSG Command - 2
4. G-Staff - 1 ea
5. Personal Staff - 1 ea
6. Special Staff - 1 ea
7. AMPMO - 1
8. SEB -
9. Chief Surgeon, Dental, Nurse
Office and 1354 Dental -
10. IG - 1
11. Provost Marshall - 1
12. ARMO - 1
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c. ASCOM
1. Command - 1
2. LNMB - 1
3. FBGH - 1
4. EODBn - 1
5. Maintenance Bn - 1
6. RDC - 1
7. PCHT - 1
8. SSU - 1
9. 1301st Dental - 1
d. FCPA - 1
FSUs - 1 ea
e. APMC - 1
f. Accounting Service - 1
FAUs - 1 ea
5. Maximum Cash Accountability shall be computed as follows:
Average Monthly Disbursement
X 1.5 = MCA for those in far flung areas
X 0.75 = MCA for those within replenishment

Agencies/stations
X 2.0 = MCA for those units afloat (units

deployed in operational areas/Task
Forces)
6. For strict compliance and widest dissemination.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAG 15 September 2003
RIGID SCREENING OF OFFICERS ASSIGNED WITH PA SPECIAL UNITS
1. REFERENCES:
a. Memorandum from DND dated 04 August 2003 with subject:

Rigid Screening of Officers assigned to Special AFP Units.
b. Endorsement letter from the CS, AFP dated 06 August 2003

with same subject.
2. BACKGROUND: The special units of the Philippine Army

particularly the Light Armor Brigade, Aviation Bn, Scout Ranger Regiment, Special
Forces Regiment (Airborne) and the Light Reaction Companies are manned by
highly trained personnel who are technically and tactically proficient. These units are
also equipped with the most modern and highly sophisticated equipment available in
the AFP’s inventory. Thus, these units are considered critical to national security.
These units had been in the forefront of the Philippine Army’s ISO
campaign against the MILF, ABU SAYYAF GROUP and the NPA nationwide.
Similarly, these units had been involved in the historic EDSA revolution in 1986 and
the failed coup attempts in 1987 and 1989. Recently, a considerable number of
personnel assigned to these units were involved in the 27 July 2003 thwarted mutiny
of the “MAGDALO” group at Makati Business District.
3. PURPOSE: This directive prescribes the policies and requirements for

officers who are assigned with and will be assigned to any of the Special Units of the
Philippine Army in order to prevent the utilization of these organizations in any
destabilization against duly constituted authorities including but not limited to the
following units.
a. SOCOM
1. Scout Ranger Regiment

2. Special Forces Regiment (Airborne)
3. Light Reaction Companies
4. Other SOCOM specialized units.
b. LIGHT ARMOR BRIGADE
1. Light Armor Companies

2. Aviation Battalion
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c. Explosive Ordnance and Demolition Battalion.
d. Security and Escort Battalion
e. Other Philippine Army Specialized Units that may be created.
4. POLICY:
a. All officers presently assigned with the Special Units of the

Philippine Army shall under go a rigid, professional psychiatric evaluation which will
be implemented and supervised by authorized military psychologist and psychiatrist.
b. Officers evaluated upon the recommendation of the authorized

evaluators shall be relieved from or retained with the special units of the Philippine
Army as the case maybe.
c. All Officers who are seeking assignment or recommended for

assignment to Special Units of the Philippine Army shall likewise be subjected to the
same psychiatric evaluation as a mandatory prerequisite for assignment to said
units.
d. The recommendation of the evaluators shall be the basis for

assignment or relief with special units of the Philippine Army.
5. RESCISSION: Provisions of existing regulations in conflict with

the policies and procedures in this directive are hereby rescinded.
6. EFFECTIVITY: This directive shall take effect upon publication.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAGPD 08 September 2003
SUBJECT; Designation of Battalion Commanders (Amended)
TO: All Concerned
1. References:
b. PA Officer Career Management Manual.
2. It has been observed that the practice of designating MAJORs to

command battalions has become quite prevalent in the recent past largely because
these younger and more tenacious officers were preferred over the more senior and
mature LTCs and COLs. Although, the choice clearly had its advantages, it also had
its disadvantages.
3. One major drawback is its adverse affect on the distribution of officers

and the fill-up of units. The designation of MAJORs to command battalions has
created an artificial shortage of officers to fill-up positions requiring a TO rank of
MAJ. As a result, officers with the ranks of CPT and lower are unnecessarily pulled-
up to fill these positions. This in turn has left many to occupy positions that are not
commensurate to their ranks.
4. Also, the practice has totally ignored and violated established doctrines
that seek to promote professionalism within the organization. In some cases, political
patronage and even personal favors became the main considerations for designating
officers to command battalions, instead of experience, track record and qualification.
At the very least, this has resulted in the poor performance of some battalions.
Much worse, it has been responsible for some of the tactical blunders committed in
the past.
5. To rectify the situation, the following guidelines are hereby prescribed

in the designation of Battalion Commanders.
a. As a rule, no officer may be designated as Battalion

Commander unless he satisfies the following requirements:
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1) Must have a rank of LTC or COL.

2) Must be GSC eligible or must have completed the Pre-
Command Course for Battalion Commanders.
3) Must have the required AFPOS of the Bn Command
position.
4) Must have commanded a company or an equivalent unit
for at least two (2) years.
5) Must have no pending military/civil case.

6) Must have no derogatory records.
b. In case no officer with the rank of LTC or COL is available, a
MAJ may be designated provided that he satisfies all other requirements upon
deliberation and recommendation of the Board for Battalion Commanders.
c. A Battalion Commander will not be allowed to assume command

of a battalion unless his designation is approved at HPA. Names of officers
recommended to become Battalion Commanders must be submitted to HPA (Attn:
G1, PA) for the approval of CG, PA.
d. Recommendations for the designation of officers to the position
of Battalion Commander shall be reviewed and deliberated on by a Board for
Battalion Commanders composed of the following:
G1 - Member
G2 - Member
G3 - Member
G7 - Member
G8 - Member
Concerned Service Branch Chiefs - Resource Persons
The board shall also have the following additional functions:
1) Screen and select officers that will comprise the pool of

candidates for Battalion Commander, and
2) Using evaluation reports accomplished and submitted by

immediate superior officers/commanders, periodically assess a Battalion
Commander’s level of performance and accomplishments; his suitability to hold
higher command and staff positions; and his fitness to remain in the military service.
3) The board shall regularly submit reports on the results of

their deliberations and evaluation, together with their recommendations, to the CG,
PA.
e. Battalion Commanders should serve the normal term that is
required for the position, which is two (2) years (minimum is one; maximum is three),
to maximize the experience that they can gain from their posting. A term of two (2)
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years also gives a Battalion Commander sufficient time to make meaningful

contributions to the over-all effort of the Army and leave a position imprint in the
history of the Battalion.
f. Unit Commanders who refuse the designation of available and

qualified COLs and LTCs, whether from their command or not, to Battalion
Command positions, should explain to the CG, PA, in writing, their reasons for
doing so. The same shall form part of the basis for appropriate actions that may be
initiated on the officer concerned.
g. G1, PA shall be responsible for ensuring strict adherence by unit

commanders to the above guidelines.
6. This letter directive takes effect upon publication.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAGPD 16 July 2003
TEMPORARY DESIGNATION OF COMMANDERS/

CHIEF OF UNITS/OFFICES IN THE ABSENCE OF THE INCUMBENT
I. REFERENCES:
a. AFP Personnel Directive number 7 dtd 25 November 1982.
b. J1 Staff Memorandum dated 09 November 1998 with subject:

Designation of Acting Commander during the Absence of the Incumbent.
2. PURPOSE: This policy prescribes the temporary designation of

Officers as either Acting Commander/Acting Chief of Office of Officer-In-Charge of
units/offices during the absence of the incumbent.
3. AUTOMATIC SUCCESSION: Consistent with GHQ Memorandum

dated 09 November 1998, the Vice Commander or Deputy or its equivalent in
subordinate units/offices duly designated in full time capacity shall be appointed
either as Acting or Officer-in-Charge capacity. Seniority in position will have priority
over seniority in rank.
4. DELEGATION OF AUTHORITY:
a. Acting Commander/Chief of Office - An Officer designated to

serve in an acting capacity shall have the same delegated authority consistent with
the assigned duties and responsibilities of the incumbent.
b. Officer-in-Charge - An Officer designated as Officer-In-Charge

shall be delegated the authority to perform the duties and responsibilities of the
incumbent. Such delegated authority shall be limited to taking formal actions on
behalf of the incumbent or the unit/office except on matters requiring decisions and
financial transactions wherein the incumbent shall be required to dispose such
obligation.
5. POLICIES:
a. If the incumbent is going abroad, the deputy or the equivalent

position in subordinate PA units/offices shall be designated as Acting Commander or
Acting Chief of Office as the case maybe.
b. If the incumbent is not leaving the country, the designation of the

deputy or the equivalent position in subordinate PA units/offices shall be as follows:
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(1) PA Major Subordinate Unit Commanders, Brigade

Commanders, HPA Coordinating Staff (G-Staff), Technical Staff, Special Staff and
Personal Staff.
a. More than ten (10) days absence – Acting
b. Ten (10) days or less absence – OIC
(2) For Commanders/Chiefs of other PA Subordinate

Units/Offices.
a. More than fifteen (15) days absence – Acting

b. Fifteen (15) days or less absence – OIC
c. In requesting authority to travel abroad or when asking

permission to go on local leave of absence, incumbent shall always include in the
request the name of the deputy of the equivalent position in subordinate PA
units/offices whom they recommend to be designated as ACTING or OIC as the
case maybe.
6. RESCISSION: Provisions of existing regulation in conflict with the

policies and procedures prescribed herein are hereby rescinded.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAGPD 15 January 2003
SUBJECT: Designation of Officers to Key Positions
TO: All Concerned
1. References:
b. Letter Directive Nr 44, GHQ, AFP dated 26 Nov 98, Subject:

Position of Major Responsibility.
c. Letter Directive dated 24 April 2001, Subject: Designation of

Battalion Commanders.
d. Letter Directive dated 03 Sep 02, Subject: Confirmation of the

Designation of Key Positions.
2. With the end view that it will be effectively and efficiently performed for
the benefit of the Philippine Army’s goal, Key Position must be occupied by the most
competent and highly qualified Officers. Additionally, they must also have the trust
and confidence of Commanders at the higher levels of command of the Philippine
Army because of the huge responsibility that comes with it.
3. In this regard, the designation of Commanders to the following

positions will not only be confirmed by this Hqs but must have the approval of the
CG, PA:
Position Unit
Commanding Officer RCDG,ARESCOM/FSSU,
ASCOM/FSU, PAFC, AATG,
TRADOC
Commandant Service Schools/CGSC, TRADOC
Battalion Inf/CAV/FA/SR/SF/Engr/Sig/EOD
Battalion
4. Major Subordinate Unit Commanders are required to program their

recommendees way ahead so as to have a proper turnover and to submit to this Hqs
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(Attn: G1, PA) for approval of CG, PA prior to their designation and relief of the
incumbent.
6. All policies and directives not consistent will these guidelines are
hereby rescinded.
BY COMMAND OF LIEUTENANT GENERAL CAMILING JR

Colonel (JSC) PA
Adjutant General
DISTRIBUTION:
“A”
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HEADQUARTERS
PHILIPPINE ARMY
1/AAGPD 03 September 2002
SUBJECT: Confirmation for the Designation of Key Positions
TO: All Concerned
1. References:
c. PA Interim TOE.
2. The Command constantly intends to assign only qualified officers to

serve as commanders of the different Infantry Battalions or its equivalent in the other
Service Branches. This is to improve the performance of our tactical units and the
service support units.
3. The Army’s workforce must be aware of the reason for what it is

mandated to accomplish. To help achieve the desired state of the PA, all efforts must
be directed to making it a modern and flexible ground force composed of quality
human resources who are effective and efficient.
4. In this regard, major subordinate unit commanders are reminded to

strictly abide by the established policies and doctrines when designating officers to
key positions within their respective organizations. The designation of Commanders
to the following positions needs the confirmation of the CG, PA prior to their
appointment of full-time status:
DESIGNATION UNIT
Commanding Officer RCDG, ARESCOM/FSSU, ASCOM/FSU, PAFC

Battalion Commander Inf/Cav/FA./SR/SF/Engr/Sig/EOD Battalion
5. Names of officers recommended to occupy the above stated positions

must be submitted to HPA (Attn: G1, PA) for approval of CG, PA.
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BY COMMAND OF LIEUTENANT GENERAL SANTIAGO:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAG 25 April 2002
SUBJECT: Selection of Brigade Commanders
TO: All Concerned
1. References:
. a. HPA Letter Directive dated 28 September 1999 Subject: Equity

of the Deputy Brigade Commander.
b. HPA letter Directive dated 24 February 2000: Subject;

Designation of Deputy Brigade Commander.
2. In the interest of professionalism; a policy was enacted assuring that

a deputy brigade commander shall be given priority to succeed his brigade
commander; or to assume command of any other brigade, once the same is
vacated, subject to several condition. Said policy has been very useful in facilitating
the selection process for brigade commander; however; it is not completely without
serious flaws.
3. Considering that there are only a few of these deputy positions, from
which aspiring brigade commander could vie for giving the deputies the automatic
equity to succeed to such position has eliminated the chances of others equally
capable and competent officers, who are not deputy brigade commanders, to
become brigade commanders. Furthermore, because it has limited the selection of
brigade commanders to only the deputy commander; it has in effect prevented PA
Board of Seniors Officers from selecting and recommending those officers who, in
their collective judgment, are truly the best qualified and deserving to the hold the
position of brigade commander and eventual promotion to the rank of 07.
4. In the light of these deficiencies, therefore, the policy giving deputy

brigade commanders the equity to the position of brigade commander is hereby
rescinded. Henceforth, the position of brigade commander shall be open to all
officers who have the necessary qualification, namely;
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a. Must have the rank of colonel or 06.
b. Must have the AFPOS of the brigade command position.
c. Must have been a battalion commander for at least (1) year.
d. Must have at least two (2) remaining years of active service prior to
compulsory retirement.
e. Must have no pending military/civil/criminal case.
f. Must be GSC eligible.
5. RESCISSION: HPA letter directive dated 24 April 2001, subject:

Selection of Brigade Commander is hereby rescinded.
6. This Letter Directive shall take effect upon publication.

Adjutant General
DISTRIBUTION:
‘‘E’’
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 24 April 2001
SUBJECT: Selection of Brigade Commanders
TO: All Concerned
1. References:
a. HPA Letter Directive dated 28 September 1999, Subject:

Equity of the Deputy Brigade Commander.
.
b. HPA Letter Directive dated 24 February 2000, Subject:
Designation of Deputy Brigade Commander.
2. In the interest of professionalism, a policy was enacted assuring that a

Deputy Brigade Commander shall be given priority to succeed his brigade
commander, or to assume command of any other brigade, once the same is
vacated, subject to several conditions. Said policy has been very useful in facilitating
the selection process for brigade commanders; however, it is not completely without
any serous flaws.
3. Considering that there are only a few of these deputy positions, which
aspiring brigade commanders could vie for, giving the deputies the automatic equity
to succeed to such positions has eliminated the chances of other equally capable
and competent officers, who are not deputy brigade commanders, to become
brigade commanders. Furthermore, because it has limited the selection of brigade
commanders to only the deputy commanders; it has in effect prevented the PA
Board of Senior Officers from selecting and recommending those officers who in
their collective judgement, are truly the best qualified and deserving go to hold the
position of Brigade Commander and the rank of 07.
4. In light of these deficiencies, therefore, the policy giving deputy brigade

commanders the equity to the position of brigade commander is hereby rescinded.
Henceforth, the position of brigade commander shall be open to all officers who have
the necessary qualifications, namely:
a. Must have the rank of Colonel or 06.
b. Must have the AFPOS of the brigade command position.
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c. Must have been a battalion commander for at least one (1) year.
d. Must have at least four (4) remaining years of active military

service prior to compulsory retirement.
e. Must have no pending military/civil/criminal case.
f. Must be JSC eligible.
5. HPA Letter Directive dated 28 September 1999, subject: Equity of the

Deputy Brigade Commander is hereby rescinded.
6. This directive shall take effect upon publication.
BY COMMAND OF LIEUTENANT GENERAL DE LOS SANTOS:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Designation to Staff Positions Reserved for O6
TO: All Concerned
1. References:
a. Command guidance.
c. PA Interim TOE.
2. The Command has always taken particular interest in improving the

capability of PA major subordinate units because they are the cutting edge of the
Army. Every effort has been taken to pour additional resources into these units with
the intent of not only building more “muscle”. but also infusing more talent into their
organization.
3. In the case of personnel, the Command has constantly endeavored to

assign only qualified officers to serve as staff of these units. Policies and directives
were issued prescribing mandatory qualifications that an officer must possess before
he can be designated to these staff positions – the most essential of which is GSC
eligibility.
4. Over the years, however, these requirements were forgotten together

with many other policies concerning the assignment and designation of officers to
key positions. Officers were designated to staff positions in the Infantry Divisions
even if they did not have GSC eligibility. Even worse is the fact that some of those
who were designated were as junior as CPT’s. Clearly, this has made a mockery of
our seniority system, our educational institution and of the capability of our senior
officers.
5. In view of the foregoing, unit commanders are reminded to strictly

abide by established policies and doctrines when designating officers to key
positions within their respective policies and doctrines when designating officers to
key positions within their respective organizations. More specifically, no officer
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should be allowed to occupy a Staff TO position reserved for O6 unless he satisfies

the following requirements:
1) Must have a rank of at least LTC
2) Must be GSC eligible.
3) Must have adequate training and work-related experience in the

staff position to which he will be assigned.
4) Must have no pending military/civil case.
5) Must have no derogatory record
6. In case no officer with the required rank is available, a MAJ may be

designated in an acting capacity provided he satisfies all other requirements. Such
designation shall be temporary and shall immediately cease when a fully qualified
replacement is found.
7. This Letter Directive takes effect upon publication.
BY COMMAND OF LIEUTENANT GENERAL DE LOS SANTOS:

Adjutant General
DISTRIBUTION:
“A”
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Chapter 2
Training and Education
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 18 September 2006
SUBJECT: Utilization of SFOC and SRC Graduates
TO: All Concerned
1. References:
b. GHQ AFP Staff Memorandum dated 04 January 1994, Subject:

Reassignment Procedures.
2. Purpose and Scope: This directive shall set policies on the utilization
of graduates of the Special Forces Operations Course (SFOC) and Scout Ranger
Course (SRC) after their successful completion of the training.
3. Policies: The following guidelines are hereby prescribed in the

utilization of SFOC and SRC graduates:
a. For the purpose of maximum utilization, all PA military personnel

who are newly graduates of SFOC and SRC shall be assigned to the Special
Operations Command (SOCOM) for a minimum period of one (1) year unless their
services can be dispensed with as may be determined by the CG, SOCOM.
b. To avoid excess in its authorized personnel strength, SOCOM

shall recommend to CG, PA thru APMC the number and the name of its personnel
who can be reassigned to other units. Priority for reassignment shall be those who
have been assigned in the unit for more than 7 years.
c. To fill-up the quota of each course that will be conducted, each
Infantry Divisions shall be required to send a minimum of a 7-man team for every
scheduled class of SFOC and SRC.
4. Procedures:
a. At least one (1) month before the convening of the course,

APMC shall cause the issuance of DS orders to all personnel selected to take-up
SROC or SRC.
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b. SOCOM shall provide APMC the names of its personnel

available for reassignment in order of priority at least 3 months before the
graduation.
c. APMC shall then issue reassignment orders to both personnel
coming from SOCOM and to those due to graduate from the course effective 15
days after the scheduled closing date of the course.
5. Rescission: All HPA SOPs and directives inconsistent with the

provisions of this directive are hereby rescinded.
6. Effectivity: This directive shall take effect upon publication.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
PASB/1 26 January 2006
SUBJECT: Selection of Candidates for Foreign Training/Schooling
1. References:
a. GHQ, AFP Circular Nr 2 dated 06 Mar 01, Subject: Selection of
AFP Candidates for Foreign Training and Utilization of the Graduates.
b. HPA Letter Directive dated 22 Dec 03, Subject: Policies on the

Selection of Candidates for Foreign Training.
c. HPA Letter Directive dated 12 Jan 04, Subject: Addendum to

HPA Ltr Dir dated 22 Dec 03, Subject: Policies on the Selection of Candidates for
Foreign Training.
2. General: The number of foreign training/schooling slots available for

PA personnel is very limited. As such, this Hqs shall see to it that these slots are
awarded only to deserving and highly qualified personnel in a very equitable manner.
3. Purpose: The purpose of this directive is to formulate policies and

procedures that shall serve as guide of the Philippine Army Schooling Board (PASB)
in the selection of candidates for foreign training/schooling.
4. Scope: This directive covers all trainings/courses/seminars

programmed under the U.S. International Military Education and Training Program
(IMET) and Foreign Military Sales (FMS), Australian Defense Cooperation Program
(ADCP), Other Allied Countries Program (OACP), and all other foreign
trainings/courses/seminars that may be availed of by qualified PA personnel.
5. Policies:
a. Qualification of Candidates. The PASB shall limit its selection of

candidates for foreign training/schooling to personnel who satisfy the following
conditions/requirements.
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1. Duty Assignment. Personnel assigned in the field or

those who have rendered substantial field assignments shall be given priority in the
selection for foreign training/schooling. To this end, the following are prescribed
a) Officer Candidates must have already

accumulated a minimum of five (5) years field duty if the rank is Captain (O-3) and
below, seven (7) years in the rank is Major (O-4) and nine (9) years if the rank is LTC
and above O-5 and above, prior to the PASB deliberation.
b) Enlisted Personnel candidates who belong to the
Combat and Combat Support MOS must have already accumulated a minimum of
six (6) years field duty while those from the Combat Service Support MOS must have
accumulated a minimum of three (3) years field duty.
c) Personnel assigned at GHQ/AFPWSSUs or any

unit/office outside the jurisdiction of PA may be accommodated as candidates for
foreign career courses only.
Note: Field Duty – refers to Command and Staff assignments

associated with field combat, combat support, field garrison, and field staff and
support duties. Field duties should be those assignments to or performing duties
with line units and their support organizations, such as the Field Infantry Units of the
PA, field AFPWSSUs and other units. Provided, such units are in combat duty or
combat support status or attached to combat units. (Ref: SOP Nr 10, GHQ AFP s-95,
Subject: Officers Promotion System in the AFP).
Assignment to units specified in “Annex A” of this Letter Directive is not

considered field duty assignment. (See Annex “A”)
2. Academic Performance: Unless otherwise specifically
provided as the minimum requirements of the course, candidates must:
a) Belong to the upper twenty-five percent (25%) of

the last career course taken with an overall rating of eighty-eight (88%) or above
and/or
b) Belong to the upper twenty-five percent (25%) of
the last pre-determined requisite course taken with an overall rating of eighty eight
percent (88%) or above.
3. Time Interval Between Foreign Schooling. In view of the
very limited number of foreign training/schooling slots available, the following are
prescribed:
a) No military personnel shall be considered for
another foreign training/schooling until he/she has completed the prescribed time
interval between foreign schooling/foreign posting as follows:
Duration of Courses/OJT/Foreign Posting Time Interval
Less than eight (8) weeks 1 Year

Eight (8) weeks to six (6) months 2 years
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More than six (6) months to one (1) year 3 years

More than one (1) to two (2) years 4 years
More than two (2) years 5 years
b) Regardless of the prescribed time interval between

foreign course, no military personnel shall be considered for foreign career course
twice.
c) Time interval between Foreign Schooling may be
adjusted in the event that no other candidate, except those who have already been
on Foreign schooling/posting, satisfy the academic performance requirement.
Note: Foreign Posting includes Defense Armed Forces Attaché’

(DAFA)/ Administrative Assistant (AA) posting and United Nations and other foreign
deployment/ mission.
4. Other Mandatory Requirements
a) Must have passed the current Physical Fitness

Test (PFT) and Annual Physical Examination (APE) with an overall evaluation of “fit
for general military service”.
b) Must have at least five (5) years active military

service remaining reckoned from the date of course completion to the date of
compulsory retirement.
c) Must have no pending case before any
military/civil court.
d) Must have passed the required language test set

by the host country.
b. Selection of Principal and Alternate Candidates
1. PASB shall select a principal candidate and one-time-

alternate candidates for every foreign course. The selected one--time-alternate
candidate/s will be required to process all attendant requirements for foreign
training/ schooling and will automatically be elevated as principal the moment the
selected principal candidate failed to comply with the mandatory requirements for the
scheduled foreign training.
2. The selected one-time-alternate candidate/s for any

course will automatically lose his/their alternate status immediately after the principal
has departed. However, for the next offering of the course, the previously selected
one-time-alternate/s if still qualified will automatically be included in the new pool of
candidates that will be deliberated upon by PASB.
3. Principal or one-time-alternate candidates who voluntarily

defer attendance to the slated foreign course and/or refuse to complete/process
required documents permanently lose their turn and may not be considered again for
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any other foreign training course in the future. However, If the deferment was
recommended by the Commanding General, Philippine Army, the Chief due to
exigencies of the service, the application of this rule may be waived.
4. Any candidate whether principal or alternate who refuses

or fails to report for processing should not be considered for any foreign schooling for
the next five (5) years.
c. Status of Selected Candidates of Foreign Courses/Schooling

Momentarily cancelled by the Host Country.
1. Whenever the host country temporarily cancels a foreign

course, the duly selected principal and one-time-alternate candidate/s shall retain
their status for that they remain to be qualified to attend the course
2. In the event that a principal candidate is no longer

qualified, the selected one-time- alternate will be elevated as principal and the PASB
shall subsequently select a new one-time-alternate. In the same manner, in the
event that the previous one-time-alternate is no longer qualified, the PASB shall
select a new one-time-alternate candidate. If both are no longer qualified, PASB
shall select a new set of principal and one-time-alternate candidates.
d. Foreign training, in general, should compliment and not

duplicate local education and training. Hence, no nominee may be considered as
candidate for foreign course that he/she has already attended locally.
e. Personnel who have taken a particular course locally but failed

to complete the same for whatever reason shall not be considered for the equivalent
foreign course.
f. Selection of Candidates for Foreign CGSCs. Selection of

candidates for foreign CGSC shall be limited to officers with the rank of Majors only.
However, PASB shall select only those Majors who are not due for promotion to the
next higher grade prior to the convening of the course.
6. Procedures:
a. Upon completion and approval of the Philippine Army Foreign

Training Program and/ or upon receipt of quota allocation for foreign
training/schooling G3, PA shall immediately transmit such to G1, PA for personnel
programming. G1, PA thru APMC shall immediately cause its dissemination to all PA
units and offices. Units and Offices, although not to be required, will be encouraged
to submit names of recommendees for foreign schooling/training.
b. Under the supervision of G1, PA, APMC shall come up with a

pool of candidates for every foreign course. Only those who will meet the conditions
stipulated in para 5 (Policies) of this directive shall be included in the pool.
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c. In lieu of the unit/office recommendation, Unit

Commanders/Chiefs of Offices shall be made to comment on the service reputation
and fitness of their personnel who are projected for inclusion in the pool of
candidates to undergo foreign training/schooling. Negative comments shall be a
ground for non-inclusion. At no instance shall APMC consider personnel in the pool
of candidates without first informing the concerned Unit Commander/Chief of Office.
d. Upon completion of the pool of candidates, APMC shall prepare

the worksheet for office candidates using the Quantitative Rating Sheet (QRS) of
SOP Nr 10, GHQ of the selection criteria worksheet of Cir Nr 2, GHQ for enlisted
personnel candidates.
e. Background Check of Candidates for Foreign

Training/Schooling. To ensure that only those personnel who have no pending civil
and/or military cases are selected for schooling, the following measures shall be
taken due cognizance:
1) After completing the pool of candidates for each foreign
course, the PASB Secretariat submits it to the Discipline, Law and Order Branch,
OG1, PA and to OG2 for record check.
2) Simultaneously, Discipline, Law and Order Branch, OG1,

PA (in coordination with OAJA, OAPM, OAIG, ESB, OESPA and APMC) and OG2,
PA conduct record checks/background investigation of the candidates and then
recommend to PASB, through the Secretariat (Attn: ETS, CMB, OG1, PA), those
with pending civil/military cases for non-inclusion in the pool of candidates.
3) With the supervision of G1, PA, PASB Secretariat

removes from the pool of candidates those with pending civil/military cases as
recommended by DLO Branch, OG1, PA and OG2.
f. Upon the guidance of PASB Chairman, the Secretary calendars

the deliberation.
g. The PASB shall deliberate and select the most qualified
candidates based on individual merits using the worksheet and respective SOIs as
guiding instruments.
h. After the PASB deliberation, G3, PA shall notify the Unit

Commanders/Chiefs of Offices of the selected candidates and enjoins them to
require the concerned candidates to make the necessary preparation for the course
they are being selected to attend.
i. The PASB recommends to CG, PA for approval the candidates

selected to undergo foreign training/schooling.
7. Rescission: HPA Letter Directive dtd 23 December 2003, Subject:

Policies on the Selection of Candidates for Foreign Training and all other directives
inconsistent with the provision of this directive are hereby rescinded.
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Adjutant General
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Annex to HPA Letter Directive dated 26 Jan 06, Subject: Selection of Candidates
for Foreign Training/Schooling.
Assignment to the following Units are not considered field duty

assignment.
HPA
HHSG, PA
HASCOM
HSG, PA
HISG, PA
HCAG
FCPA
FBGH
APMC
AMIC
SEBn
MPBn
525ECBn (S)
TF Bantay
SSU
Liaison Offices
9PED
NCR RCDG
15FSU
51EBDE, PA
HTRADOC, PA
HARESCOM
NCRRCDG, ARESCOM
GHQ
GHQ & HSC
HCEISAFP
HISAFP
HLOGCENTER
AFPFC
AFPCES
AFPCGSC
HCRSAFP
AFPPKOC
MPBn
SEG
Liaison Offices
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HEADQUARTERS
PHILIPPINE ARMY
PASB/1 13 May 2004
SUBJECT: Addendum to HPA Ltr Dir dtd 22 Dec 2003, Re-Policies on the
Selection of Candidates for Foreign Training
In line with the thrust of the Command to systematize the selection of

candidates for foreign training so that limited slots will be spread equitably to all
deserving and qualified personnel, and in accordance with the PASB Resolution nr
01-03-P dated 29 October 2003, the following provisions from the aforecited
Resolution are adopted and incorporated as addendum to para 5 (Policies) of HPA
ltr Dir dated 22 December 2003.
xxx xxx xxx
e. Selection of Principal and Alternates Candidates.
1) PASB shall only select a principal candidate and a one-time-

alternate candidate for every foreign course. The selected one-time-alternate
candidate will be required to process all attendant requirements for foreign training
and will automatically be elevated as principal the moment the selected principal
candidate failed to comply with the mandatory requirements for the scheduled
foreign training.
2) The selected one-time-alternate candidate for any course will

automatically lose his alternate status immediately after the principal has departed.
However, for the next offering of the course, the previously selected one-time-
alternate, if still qualified, will automatically be included in the new pool of candidates
that will be deliberated upon by PASB.
f. Status of Selected Candidates of Foreign Course Momentarily

Cancelled by the Host Country.
1) Whenever the host country temporarily cancels a foreign course,

the duly selected principal and one-time-alternate candidates shall retain their status
for that course until such time that it is offered again, provided, however, they remain
to be qualified to attend the course based on the prerequisites given the host
country, which will be reviewed by PASB.
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2) If at the time the course is offered again, the principal candidate

is still qualified to attend, while the one-time-alternate candidate is not, PASB shall
select a new one-time alternate. If it is the other way around, PASB shall elevate the
status of the one-time-alternate to principal and subsequently selects a new one-
time-alternate candidate. If both are no longer qualified, PASB shall select new
principal and one-time-alternate candidates.
g. Selection of Candidates for Foreign CGSCs. Selection of candidates

for foreign CGSC shall be limited to officers with the rank of Majors only. However,
PASB shall select only those Majors who are not due for promotion to the next
higher grade prior to the convening of the course.
h. Background Check of Candidates for Foreign Training/Schooling. To

ensure that only those personnel who have no pending civil and/or military cases
and have no derogatory records are selected for schooling, the following measures
shall be taken due cognizance:
1) After completing the pool of candidates for each foreign course

that is due for deliberation, the PASB Secretariat submits it to the Discipline, Law
and Order Branch, OG1, PA and to OG2 for record check and investigation of the
candidates.
2) Simultaneously, Discipline, Law and Order Branch, OG1, PA (in

coordination with OAJA, OAPM, OAIG, ESB, OESPA and APMC) and OG2, PA
conduct record checks/background investigation of the candidates and then
recommend to PASB, through the Secretariat (Attn: ETS, CMB, OG1, PA), those
with pending civil/military cases and/or derogatory records for non-inclusion in the
pool of candidates.
3) With the supervision of G1, PA, PASB Secretariat removes from

the pool of candidates those with pending civil/military cases and/or derogatory
records as recommended by DLO Branch, OG1, PA and OG2.
4) Upon the guidance of PASB Chairman, the Secretary calendars

the deliberation using the pool of candidates with no derogatory records”.
xxx xxx xxx

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 02 May 2005
SUBJECT: Philippine Army Schooling Board
1. References:
a. GHQ AFP Circular Nr 02 dated 06 March 2001, Subject:

Selection of AFP Candidates for Foreign Training.
b. GHQ AFP Circular Nr 01 dated 04 March 2002, Subject: AFP

Scholarship Program and Other Similar Grants..
c. HPA Letter Directive dated 22 December 2003, Subject:

Policies on the Selection of Candidates for Foreign Training.
d. SOP Nr 15 dated 29 November 2004, Subject: Screening and

Selection of PA Officers for the Command and General Staff Course.
2. Purpose: This purpose of this directive is to establish the Philippine

army Schooling Board (PASB) as an advisory body to the Commanding General,
Philippine Army (CG, PA) on all matters pertaining to the selection of candidates for
foreign and other specified local courses/scholarships.
3. Composition:
The PASB shall be composed of the following:
Regular Members

AC of S for Personnel, G1 - Member
AC of S for Operations, G3 - Member
Cmdt, Command and Staff School (CSS), TRADOC - Member
Chief, foreign Engagement Br/Training Br, OG3, PA - Member
Chief, Education and Training Sec/CMB, OG1, PA - Secretary
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Alternate Members
Deputy G1 - For G1, PA
Deputy G3 - For G3, PA
Asst, Cmdt, CSS, TRADOC - For Cmdt CSC,TRADOC
Ass Chiefs, FEB/ITB, OG3 - For Chfs, FEB/ITB, OG3
4. Policies:
a. The Chairman shall convene the Board at such time as

necessary to select candidates or resolve controversies referred to it. A simple
majority (50% of the membership plus 1) of the regular/alternate members shall
constitute a quorum.
b. In the absence of the regular member(s), the alternate(s) shall

attend and participate in the Board meeting/deliberations and shall recommend/vote
as well for any of the candidates that will be deliberated upon. At no instance shall a
representative of the regular or the alternate member(s) shall participate in Board
meetings/deliberations.
c. Member/s of the Board lower in rank than the candidates of the

course being deliberated shall not cast a vote. He/They may, however, participate
in the deliberation.
d. The Chief, Foreign Education Branch, OG3, PA shall assume

membership when foreign courses are to be deliberated while the Chief, Individual
Training Branch, OG3, PA shall assume membership when local courses are to be
deliberated. When both foreign and local courses are up for deliberation in a single
Board meeting, both may attend. However, each may only participate/vote in
respective field as cited above. At no instance shall both participate/vote in a single
course being deliberated.
e. The Secretary of the Board shall participate in the deliberations

but shall not cast a vote.
f. Any member of the Board (regular or alternate) who becomes a

subject of deliberation shall be barred from such deliberation.
g. Resource Persons. The following shall be invited by the Board

to act as Resource Persons:
1) The Chief Career Advisory Group (CAG), APMC
2) The career Advisers of the Armed Forces of the

Philippines Occupational Specialty (AFPOS), CAG, APMC when the candidates of
the course to be deliberated are under their occupational specialty.
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3) Representatives of the General, Special or Technical

Staffs, or even Commanders of PA Major Units, when the course under
consideration is allied/related to their functional area/specialty.
4) The PA Sgt Major, or his/her authorized representative,

upon course for deliberation is for enlisted personnel.
5) Other resource persons as the Chairman may deem

necessary.
5. Functions:
a. The function of the Board is to assist the CG, PA in the selection

of candidates for foreign and other specified local courses/scholarships. It shall
recommend to CG, PA (Through Board Resolution) the most qualified principal and
alternate candidates for foreign and local courses.
b. Specific functions:
1) Select and recommend candidates for foreign courses

under the Unit States - International Military Education and Training Program
(IMETP), Defence Cooperation Program (DCP) - Australia, Other Allied Countries
(OAC) Training Program and other courses/fellowship programs offered by foreign
countries.
2) Select and recommend candidates for local graduate
courses offered under Sec 22K of the National Defense (Act (NDA).
3) Select and recommend candidates for MNSA and local
CGSC courses.
4) Select and recommend candidates for specific foreign or
local courses as CG, PA may direct.
6. Rescission: All HPA letter directives or parts thereof that are in

conflict with this directive are hereby rescinded.


Adjutant General
DISTRIBUTION:
“A”
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HEADQUARTERS
PHILIPPINE ARMY
1/AAGPD 30 August 2002
STANDARD OPERATING PROCEDURE

NUMBER 04
SELECTION OF CANDIDATES FOR ARMY NCO COURSE

AND UTILIZATION OF GRADUATES
1. GENERAL: This SOP prescribe the policies and procedures in the

Selection of Candidates for Army NCO Course and their utilization upon successful
completion of the courses.
2. PURPOSE: This SOP applies to all Enlisted Personnel who undergo

the Army NCO Course.
3. DEFINITIONS: The following terms, as used in this SOP, will

specially mean:
a. Action Office/Unit – is the agency given the responsibility of

selecting and recommending the candidates to undergo Army NCO course.
b. Candidate – is and Enlister Personnel of the AFP recommended

to undergo the course.
c. Career Personnel – personnel of the Armed Forces of the

Philippines in the active service.
d. Course – is a complete series of studies covering a particular

field of instruction. Courses may be generally classified into three categories as
follows:
1) Career Course – is a military training course for enlisted

personnel formally conducted in training institution and required for promotion to
certain ranks and for designation of certain positions.
2) Specialization Course – is a course of instruction

designed to enhance knowledge and skills to any of the functional staff areas or
specialized fields which are non-technical such as personnel, intelligence,
operations, logistics, comptrollership, finance, information technology etc.
e. Observer Training – is a type of training where the students take

notice of the operations, system, office or unit. It is primarily designed to acquaint the
students on the management aspects of a particular system of operation.
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f. On-the Job Training – is a type of instruction wherein a trainee

actually participates in performing a particular work to attain the degree of proficiency
and specialization called for. This type of training, is primarily designed for the
development of technical skills.
g. Recommending Authority – is the commander of action unit or

chief of an action office.
4. POLICIES:
a. Army NCO Course is a training program of Army-wide units, and

shall be prepared by G8, PA and implemented by the Training and Doctrine
Command, PA in accordance with the approved Annual Operating Program.
b. Annual slots for Army NCO Course shall be determined by G3,

PA in accordance with the approved annual Table of Organization and Equipment
(TOE).
c. The distribution of quota per class and issuance of orders of

candidates for the Army NCO Course allocated to army units is the responsibility of
G1, PA.
d. Students who will attend the Army NCO Course shall be chosen
among the best qualified candidates. There will be a thorough evaluation of the
records of these candidates and shall be based on their progressive occupation of
positions of higher responsibility.
e. Enlisted Personnel who qualify to take the course shall be

relieved from their respective units/offices and placed Detached Service (DS) with
Training and Doctrine Command, Philippine Army for the duration of the course.
f. The Army NCO Course is accredited as an Advanced NCO

Career Course.
5. CRITERIA: Military schooling and specialized training play an

important role in the career development of the individual military personnel and in
improving the quality of performance and leadership in the AFP. As such, it is
incumbent upon the recommending authority, who is in the best position to evaluate
the capabilities and potential of the personnel under him to exercise extreme care
and utmost impartially in the selection of candidates for the Army NCO Course. To
ensure that only the best-qualified candidates are selected, the following criteria shall
apply:
a. Mandatory Requirements:
1. Must not be due for reenlistment during the period of

training.
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2. Must have no pending case both in military/civilian court

nor a litigant/witness thereto.
3. Must be physically and mentally fit for training.
4. Must be with the permanent rank to Cpl to SSgt
5. Must have at least one (1) year time-in-grade in present

permanent rank.
6. Must have completed the Basic NCO Course.
7. Must pass the qualifying examination and entrance PFT.
8. Must not be more than thirty-five (35) years old.
9. Must be at least three (3) years in the active service upon

entry.
10. Must submit latest annual Physical Examination (APE)
g. Selection Criteria – This is set of selection parameters designed

to evaluate the candidates to be used by a selection board in determining the best-
qualified candidates for Army NCO Course. The overall selection criteria is given a
total of 100 points and the parameters considered are given specific weights as
follows:
1. Seniority (15 points) pertains to the relative rank or

placement of an individual in the lineal list compared to older candidates.
2. Duty Assignment (15 points) this pertains to the duty

assignment and or designation/position of the candidates. Candidates with better
well-rounded assignments, designation/position are given more points.
3. Academic Performance (20 points) is measured in

terms of the aggregate rating candidates expressed in terms of class standing in the
prerequisite course or related course.
4. Career Profile (20 points) is an assessment of the

candidates’ military career profile to determine their potential for future utilization
upon successful completion of the course.
5. Job Performance (30 points) is the average

performance rating of the candidates on his/her assigned jobs based on EP/EMs for
the last three (3) years and the awards and decorations received in the last five (5)
years. Evaluation rating is allotted twenty (20) points and wards ten (10) points.
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6. SELECTION PROCEDURE:
h. Unit Commanders upon receipt of the quota allocation of his unit

shall create a selection board or committee candidates for Army NCO Course with
the following composition:
Unit Sgt Major - Chairman

Unit F/Sgt - Member
Unit Admin NCO - Member
Unit Operation NCO - Member
Unit Training NCO - Secretary
i. The Unit Training NCO shall initially screen the list of potential
and recommended candidates and list those qualified in accordance with the
mandatory requirements of the courses for consideration.
j. The Unit Training NCO shall be prepare a worksheet listing the
names of the qualified candidates and their respective points based on the
quantitative selection criteria listed in para 5b and provides the members of the
Selection Board/Committee for Army NCO Course.
k. The individual members of the board shall review the worksheet
and the SOIs of the qualified candidates and notes, errors or observations before the
deliberation proceedings.
7. UTILIZATION OF ARMY NCO COURSE GRADUATES:
a. Upon completion of the course, the graduates shall be assigned
back to their respective unit assignment. They will be projected to be assigned in a
field or staff where the training acquired can be utilized.
b. Army NCO Course graduates shall be primarily utilized as squad
sergeant, platoon sergeant and company list first sergeant depending on their rank
and level of their position.
8. RESCISSION: This SOP shall be periodically reviewed by the PA
Education and Training Board (PAETB) which may recommend changes to the
Commanding General, PA as necessary.
9. EFFECTIVITY: This SOP shall take effect upon publication.
BY THE COMMAND OF LIEUTENANT GENERAL SANTIAGO:

Adjutant General
DISTRIBUTION:
“D” & “E”
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Amendment to HPA SOP Nr 15 dated 29 November 2004,

Subject: Screening and Selection of PA Officer for the
Command and General Staff Course (CGSC)
1. Sub-paragraph 4f of paragraph 3e of HPA SOP Nr 15 dated 29

November 2004 is hereby amended as follows:
2. Determent of CGSC Schooling
An officer whose CGSC schooling is deferred twice will be deferred to

the Efficiency and Separation Board to determine his fitness to remain the service.
3. Effectivity: This amendment shall take effect upon publication

Adjutant General
DISTRIBUTION :
“D” & “E”
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HEADQUARTERS
PHILIPPINE ARMY

NUMBER 15
SCREENING AND SELECTION OF

PA OFFICERS FOR THE COMMAND AND GENERAL STAFF COURSE
1. REFERENCES:
a. GHQ, AFP SOP Nr 03 dated 14 Feb 01, Subject: Selection and

Admission of Students to take the Major Service CGSC/Technical and Administrative
Services Command and Staff Course.
b. GHQ, AFP LOI Nr 08 dated 07 Oct 03, Subject: Integration of

Major Services Command and General Staff Courses.
c. HPA Letter Directive dated 10 February 2004, Subject:

Deferment of Schooling.
2. PURPOSE:
This SOP prescribes the policies and procedures in the screening and
selection of the most qualified PA officers who will attend the Command and General
Staff Course (CGSC).
3. POLICIES:
a. Creation of the Screening Committee
1) To ensure that the field grade officers who will be sent to

attend the course are the most qualified based on their demonstrated outstanding
performance of duty and potential in the service, the Command shall create a
Screening Committee, which will be tasked to screen candidates, to include PA
officers assigned with GHQ & AFPWSSUs.
2) The Committee shall be composed of five officers who

are GSC eligible and holding the rank of at least LTC. Specifically, it shall be chaired
by G1, PA with G8, PA as Vice Chairman.
3) As Committee Chairman, G1, PA is given the discretion

to select the best officers who shall become members of the Committee.
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4) The Career Management Branch, OG1, PA shall serve as

the Secretariat of the Screening Committee.
b. Programming of Candidates
1) The programming of field grade officers to take the CGSC

shall be undertaken by the Army Personnel Management Center (AOMC). However,
it shall program only those who met the following criteria:
a) Must be at least holding the rank of O-4 (Major).
b) Must have a Physical Profile of P-1 – P2.
c) Must have a general average grade of 80% in the

Advanced Career Course. However, this standard will eventually be raised to 85% to
ensure that officers who will take the CGSC have the adequate academic
qualification that is commensurate to the high academic demand of the course. As
part of the transition, the new standard will cover the graduates of the advanced
career course from CY 2005 onwards.
d) Must have at least five (5) years remaining in the

service reckoned from the convening date of the course.
e) Must have no pending civil, criminal or court

martial case.
f) Must have at least an average of “satisfactory”

performance or a numerical rating of three (3) in his/her Officer Performance
Appraisal Report for the last three (3) reporting periods.
c. Screening of Candidates
1) The screening process shall have the following

components:
a) Qualifying Examination – This examination

consists of objective and essay type of questions. The objective type is designed to
test the officers knowledge on military subjects while the essay type is intended to
measure the officer’s knowledge and ability to write on various military and related
issues. The examination result will be valid for two (2) years.
b) Interview – This is an evaluation of the officer’s

ability to discuss current local and international issues affecting the military
establishment. The evaluation criteria include oral communicative skills, knowledge
and appearance.
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c) Physical Fitness Test – The result of the regular

unit PFT required by this Headquarters will suffice to meet the screening
requirement.
2) The Screening Committee shall promulgate specific rules

and procedures intended to systematized the conduct of the screening of
candidates.
3) Only those officers programmed by APMC shall be

screened by the Screening Committee.
c. Final Selection of Candidates
The final selection of the most qualified officers who will attend
the CGSC shall be undertaken by the PA Schooling Board (PASB).
d. Selection of Non-Resident Instruction (NRI) Students
1) The selection of the students for the NRI component of

the CGSC shall be the responsibility of the Office of the Assistant Chief of Staff for
Reservist and Retiree Affairs, OG10, PA.
2) G10, PA shall ensure that only the most qualified

Reservist officers will selected and recommended to attend the NRI.
e. Prescribed hereunder are the policy provisions that will address

recurring situations where some officers, deliberately or not, failed to undergo or
pass the screening, or seek deferment of schooling.
1) Failure to undergo the screening
a) Officers who are directed to undergo the screening

but failed to do so shall submit a written explanation to CG, PA (Attn: G1) the
circumstances of their failure within 72 hours after the scheduled screening. The
following are the circumstances where an officer’s failure to undergo the screening
will be considered valid:
a.1. The concerned officer is involved in combat

operations at the time of the screening.
a.2. The concerned officer has been rendering

direct services to the President of the Philippines, Secretary of National Defense
(SND) of the Chief of Staff, AFP (CSAFP) at the time of the screening.
a.3. The concerned officer is afflicted with illness

at the time of the screening.
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b) In all of the aforementioned circumstances, the

concerned officer’s explanation must be substantiated by piece(s) of evidence (e.g.
detail orders, medical certificate from a military station hospital or a refutable medical
practitioner, roster of operating troops/after operation report, etc).
2) Invalid Explanation
a) An officer who will not explain his failure to undergo

the screening or whose explanation is found to be invalid will not be programmed for
CGSC schooling for the next two (2) years. Such condition will result in subject
officer’s non-consideration for position requiring CGSC eligibility. Conversely, an
officer whose explanation is found to be valid will be reprogrammed to take the next
screening. Failure to undergo the next screening for the same reason will no longer
be considered, and will warrant the non-programming of subject officer for CGSC
schooling for the next two years.
b) An officer who fails in any of the screening

components will be required to undergo a retake not earlier than one week after the
last screening schedule. Those who will not undergo the retake and those who will
fail again in the retake will likewise not be programmed for CGSC schooling for the
next two years. Commission of the same offense after the two-year period will cause
subject officer’s referral to the PAESB.
3) Optional Retirement
a) An officer who will signify to optionally retire after

being programmed for CGSC will be required to submit his/her duly accomplished
Personnel Action Form (PAF) and Affidavit of Non-Retraction of his intention to
optionally retire.
b) The effective date of optional retirement, which must

be indicated in the PAF, shall not be more than one year from the date the officer
signified to retire.
c) Failure to submit the PAF and the Affidavit of Non-

Retraction after two consecutive directives will cause the referral of subject officer to
the PA Efficiency and Separation Board (PAESB) who will determine his/her fitness
to remain on the service.
4) Deferment of CGSC Schooling
a) An officer who is programmed to attend the CGSC

shall only be granted deferment under the following circumstances.
.
a.1. When the services of the concerned officer
are needed by the President of the Philippines, SND or CSAFP.
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a.2. In extreme cases where the officer is

handling projects of “high security value.” “High security value” projects are
projects that may pose threats to national security when not handled properly and
not given utmost attention.
b) Senior Commanders (e.g. Unified Commander,

Division or high-level Commander) of the programmed officer should issue
certification that subject officer is presently handling projects of “high security
value” and that currently, subject officer is the most competent for the position and
his present knowledge of the job is of primary consideration.
c) Approval of request for deferment of CGSC

schooling shall only be granted by CG, PA upon the recommendation and
endorsement of CO, APMC and G1, PA, respectively.
d) Request for deferment of CGSC schooling shall

only be acknowledged by the Command if it is personally made in writing by the
concerned officer and officially endorsed by his major Unit Commander/Chief of
Office.
e) Once deferment is granted, the officer

programmed for CGSC schooling must make himself available the next time the
course is offered. He must look for his replacement on the position he is occupying
and for the purpose of continuity, he must be able to transfer everything he knows
about the project to the most qualified officer chosen to replace him.
f) An officer whose CGSC schooling is deferred

twice will not be programmed for the course for the next two years and must not be
designated to any position requiring CGSC eligibility for that period. A request for
another deferment after the two-year period will cause subject officer’s referral to the
PAESB.
4. PROCEDURES:
a. The APMC shall notify all field grade officers who are
programmed for CGSC about the schedule of the screening and directs them to
prepare and submit to the Screening Committee Secretariat the following
documents:
1) Latest Annual Physical Examination result.
2) Unit Clearance, which are needed for the issuance of

security clearance for access to at least “SECRET” documents/materials.
3) Authenticated copy of latest PFT results.
b. The number of field grade officers that should be programmed

for CGSC shall be three times the number of allocated slots per course. The number
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of officers to be programmed per AFPOS shall be in accordance with the authorized

percentage distribution.
c. The names of field grade officers who are supposed to take the
CGSC by virtue of their seniority in rank but cannot be programmed as a result of
their failure to satisfy the aforementioned requirements shall immediately be
submitted to OG1, PA for appropriate dispositive action.
d. After the APMC has submitted the list of officers programmed

for CGSC, the Screening Committee using its promulgated rules and procedures,
shall screen and recommend for selection the most qualified officers based on their
performance in the screening and on their individual merits and potential in the
service.
e. Upon receipt of the Screening Committee’s recommendation,

the PASB shall deliberate and select the officers who will finally be recommended to
undergo the CGSC.
f. After the deliberation, the APMC shall notify the Unit

Commanders/Chiefs of Offices of the selected officers and enjoins them to require
the concerned officers to make the necessary preparation for the course.
g. The PASB shall then recommend to CG, PA for approval the

officers selected to undergo the CGSC.
h. Upon CG, PA’s approval, G1, PA will cause the issuance of

appropriate schooling order to all officers selected to attend the CGSC.
i. The APMC shall establish and maintain a database for officers

who should not be part of the programming process for CGSC for the next two (2)
years due to specific violations of the policy provisions specified in para 3e above.
5. RESCISION: HPA SOP Nr 07 dated 31 July 2000, Subject: Selection

and Admission of Students to the Philippine Army Command and General Staff
Course, and HPA Letter Directive dtd 08 February 2000, Subject: PA CGSC
Admission Policy, and all SOP’s and directives that are inconsistent with the
provisions of this SOP are hereby rescinded.
6. EFFECTIVITY: This SOP shall take effect upon publication:

Colonel IN F (JSC) PA
Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
Fort Andres Bonifcaio, Metro Manila
SUBJECT: Philippine Army Schooling Standard Committee
1. References:
a. GHQ Letter Directive dated 26 March 1981, Subject: Uniform
Action Against Military Personnel for Failure in Schooling Duties.
b. PA Letter Directive dated 05 December 1991, Subject: Creation

of the PA Schooling Standard Committee.
c. HPA Letter Directive dated 23 March 1992, Subject: Policy on

Student Failure in Schooling Standard Duties.
d. GO Nr 26, HPA dated 19 January 2004, re-Activation of the
Army Personnel Management Center effective 16 January 2004.
2. Purpose: The PA Schooling Standard Committee (PASSC) is

hereby created as an advisory body to the Commanding General on all matters
pertaining to failure of students in schooling duties.
3. Composition:
a. The PA Schooling Standard Committee shall be composed of
the following:
Regular Members
Deputy G1, PA - Chairman

Deputy, APMC - Vice Chairman
Deputy, G8 - Member
Assistant Commandant,C&SS,TRADOC– Member
C, ETS, CMB, OG1 - Member
AJA Representative - Member(non-voting)
Assistant Command Sgt Major - Member
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Chief, Educ & Trng Br, CMG, APMC - Secretary(non-voting)
Auxiliary Members (Voting)
INF Career Adviser, APMC - for INF personnel/courses

CAV Career Adviser, APMC - for CAV personnel/courses
FA Career Adviser, APMC - for FA personnel/courses
Intel Career Adviser, APMC - for Intel personnel/courses
CE Career Adviser, APMC - for CE personnel/courses
SC Career Adviser, APMC - for Signal personnel/courses
OS Career Adviser, APMC - for Ordnance personnel/courses
QMS Career Adviser, APMC - for QMS personnel/courses
AGS Career Adviser, APMC - for AGS personnel/courses
FS Career Adviser, APMC - for Finance personnel/courses
Deputy IG - for IGS courses
b. An auxiliary member shall only be required to be present when

the student to be deliberated upon is under his/her career management
function/supervision. Absence of an auxiliary member, however, shall not preempt
the committee from conducting deliberations .
c. Except for AJA’s representative, at no instance shall a

representative of the other regular or auxiliary member(s) be allowed to participate in
committee meetings/deliberations. To constitute a quorum, an attendance of 50%
plus 1 of the total number of regular members must be established.
d. The Assistant Sgt Major shall only attend the Committee

deliberation is an EP.
e. The Committee may invite individuals who have factual

knowledge of the facts and circumstances leading to the student’s failure in
schooling duties as resources persons may include the following:
Representative from NCOA - for Army NCO Course

and Sgt Major Course
Representative from C & SS, TRADOC - for (PA) CGSC
4. Function:
The PASSC is tasked to review and determine the facts and

circumstances leading to the student’s failure to perform schooling duties and/or
cope with the established training standards and thereafter, to recommend
appropriate actions based on the facts gathered and deliberated. When necessary,
it shall give recommendations that would further enhance the standardization of the
application of a training procedures and policies.
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5. Procedures:
The following shall be the sequence in the training of
schooling/training.
a. Local Schooling:
1) The action starts from the School Academic/Faculty
Board, which recommends the failure of a student to CG, TRADOC for approval. In
cases where trainings are conducted by other PA units, the recommendation of the
Academic Faculty/Board shall bear the endorsement and approval of the respective
Unit Commander.
2) Thereafter, the case shall be submitted to CG, PA
through G1, PA who shall further refer the case to the PASSC.
3) The PASSC shall review the case to determine the
circumstances relating to the failure of the student. The Committee may cause the
appearance of witnesses and/or the production of records, at it may deem
necessary. Presence of the concerned student may be required by the Committee
to clear doubts and determine the factual basis of such failure.
4) After thorough examination of the witness and records,

the Committee shall initiate any of the following recommendations as it sees it fit:
a) In the case of officers, recommend the retaking of

the course or referral of the case to the PA Efficiency and Separation Board
(PAESB) to determine the officer’s fitness to remain in the service.
b) In the case of EP, recommend the retaking of the

course or referral of the case to the concerned unit Reenlistment Board for the EP’s
non-reenlistment.
5) The recommendation of the Committee shall be
submitted to CG, PA through G1, PA for approval.
6) APMC shall implement or cause the implementation of
CG, PA’s decision on the recommendation of PASSC.
b. Foreign Schooling:
1) Upon receipt of official information regarding the failure of
a student in foreign training/schooling, G8, PA shall forward the case to G1, PA for
further referral to the PASSC.
2) PASSC shall direct the concerned student to face the
committee during the scheduled deliberation. The Committee shall also make a
thorough examination of the pertinent papers for further support its decision.
3) After considering all records and information gathered,
the Committee may recommend the following:
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a) Assigning the student back to his/her unit or

referral of the case to PAESB to determine his/her fitness to remain in the service –
in the case of officers- or to the concerned unit Reenlistment Board for non-
reenlistment in the case of EP.
b) Imposing other sanctions as may be deemed
appropriate.
4) The recommendation of the Committee shall be

submitted to CG, PA through G1, PA for approval.
5) APMC shall implement or cause the implementation of

CG, PA’s decision on the recommendation of PASSC.
6. Additional Provision:
Infantry Divisions, SOCOM, LABde and Engineer Brigades may create
their own Schooling Standard Committee, with similar composition and function as
that of the PASSC. Such Committee shall be empowered to inquire matters
pertaining to student’s failure in schooling duties at their respective training units. In
the exercise of its functions, said Committee shall be governed and strictly adhere to
existing policies pertaining to the standard set forth by such committee and it shall be
in consonance with the policies of this Command.
7. Administrative:
a. The PASSC shall be under the staff supervision of G1, PA.
b. A student declared failure in a course shall remain or be placed

a/u with HHSG, PA until his/her case is resolved.
c. The PASSC shall set its own committee rules and regulations to
be able to properly discharge its function.
8. Rescission: HPA Letter Directive dated 05 December 1991, Subject:

Creation of the PA Schooling Standard Committee and all other directives or parts
thereof that are in conflict with this directive are hereby rescinded.

Adjutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 11 May 2004

NUMBER 07
PROGRAMMING OF OFFICERS
FOR BASIC AND ADVANCE CAREER COURSES
1. REFERENCES:
b. GO Nr 26, HPA dated 19 January 2004, re- Activation of the

.
c. Circular Nr 1, HPA dated 07 May 1996, Subject: AFP
Occupational Specialty for PA officers.
d. SOP Nr 8, HPA dated 17 July 2003, Subject: Course and Student

Evaluation for Career and Specialization Courses.
2. PURPOSE:
This SOP provides the policies, guidelines and procedures in the

programming and selection of officers to undergo Basic and Advance Career Courses
in line with the Career Management Program of the Philippine Army.
3. SCOPE:
This SOP applies to all officers who will be programmed to undergo
Basic or Advance Career courses and to all unit commanders/office chiefs who
are directly or indirectly involved in the Career Management Program of the
Philippine Army.
a. Army Personnel Management Center (APMC) – A unit
organized as a major operating arm of OG1, PA whose mission is to provide a
responsive and efficient personnel management system in support of the PA
mission.
b. Career course – A military training course for personnel of a

particular Army service branch formally conducted in a training institution which is
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required for designations to certain positions and for promotion to the next higher
grade.
c. Armed Forces of the Philippines Occupational Specialty

(AFPOS) – Term used to identify duty positions, career areas, and field of
concentration that requires closely related skills. It identifies the type of skills but not
the level of skills.
5. POLICIES:
a. Programming of officers to undergo basic and Advance Career

courses shall be centralized at APMC.
b. Programming of officers shall be in accordance with the

Command’s directive that puts premium on “training for position rather than for
promotion”. It shall be done at least six months prior to the convening of the course
to give the concerned officers and their respective unit commanders/office heads
time to prepare.
c. Only officers without pending civil, criminal or administrative

case shall be programmed to undergo Basic and Advance Career courses.
d. No officers shall be programmed to undergo more than one

Basic and/or Advance Career course.
e. Graduates of Basic Career Courses of a particular AFPOS (i.e,

Infantry, Armor, Field Artillery, etc.) shall be programmed to undergo the Advance
Career courses of the same AFPOS, unless requests for change of AFPOS are
personally applied for with due endorsement from his/her unit commander, and
subsequently approved by concerned authorities pursuant to the provisions of HPA
SOP Nr 04 dtd 01 March 2004, Subject: Change of AFPOS.
f. Officers programmed to undergo Advance Career courses must

pass the pre-qualifying entrance examination to be given by TRADOC, PA NLT ten
(10) days prior to the course convening date. Those who will fail to take the
entrance examination without substantial and justifiable reason as determined by
APMC shall be declared failure in the examination by TRADOC, PA.
g. Officers who will fail in the entrance examination for Advance

Career courses shall be given ample time to research, study and review.
Afterwards, they shall be allowed to retake the entrance examination not earlier than
three days after the first examination without substantial and justifiable reason as
determined by APMC shall be declared failure in the examination by TRADOC, PA.
h. Officers refuse or deliberately fail twice to take the entrance

examination when officially directed shall be considered failed and shall be referred
to the PAESB.
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i. Officers are programmed to attend the Advance Career course

shall relieved from their respective units and will be placed A/U with HHSG, PA
further placed DS with TRADOC, PA for the whole duration of the course. Those
who will fail in the retake for the entrance examination will be recalled and will be
ordered to remain A/U with HHSG, PA while waiting for the disposition of their case.
j. All requests for deferments shall be acted upon with dispatch by

APMC in accordance with existing polices regarding deferment of career course
schooling.
k. Request for deferment of Basic and Advance Career courses

schooling shall not be entertained after orders for said schooling have already
been issued by HPA.
6. PROCEDURES:
a. G8, PA publishes the list of Officer Basic and Advance Career
courses for a given year at least six (6) months prior to the convening date of the
first course/courses to be conducted indicating therein the course title, the number of
students. and 'convening dates for each course. Any changes on the said list shall
be published NLT three (3) months before the convening date of each course.
b. APMC programs the Officers who will undergo the Basic and
Advance Career courses, and subsequently notifies the commanders/office chiefs of
the officers programmed for schooling.
c. Upon receipt of the notification, unit commanders/office. Chiefs
shall, through their respective personnel/admin staff officer inform the concerned
officers regarding their programmed schooling.
d. Officers programmed for schooling who cannot attend their

respective courses due to valid reasons shall submit written requests for deferments
to APMC NLT three (3) months prior to the course convening date. Such requests
should be duly endorsed by the their respective unit commanders/office chiefs.
e APMC reviews and evaluates all requests for deferment and

thereafter shall inform the unit commanders/office chiefs of the concerned officers
whether their requests have' been favorably considered or not two months before
the convening date.
f. APMC submits to G1, PA the final list of officers programmed to

undergo Basic and Advance Career courses for issuance of appropriate orders one
(1) month prior to the course convening dates. .
g. G1, PA directs the Adjutant General to issue to the following

orders:
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1) Placing on DS with TRADOC, PA all officer programmed

to undergo Basic Career courses at least one week prior to the convening dates of
their respective courses for the purpose of processing.
2) Relieving all officers programmed to undergo Advance

Career courses from their respective units and placing them on A/U win HHSG, PA,
further placed on DS with TRADOC, PA at least ten (10) days prior to the convening
dates of their respective courses for the purpose of processing and for the entrance.
h. Unit commanders/office heads direct their respective officers

programmed for schooling to report to TRADOC PA NLT that the EDRD.
i. TRADOC, PA registers and processes 'the officers issued with

DS order by, HPA for Basic and Advance Career courses schooling upon reporting.
Those programmed to undergo the Advance Career courses should be made to
undergo the entrance examination (or the .retake, if necessary) in order' to qualify
them for admission.
j. After the entrance examination, TRADOC, PA submits to APMC

the final list of officers who will be admitted to the Advance Career courses and
likewise recommends the cancellation of order for those who failed in the entrance'
examination. TRADOC, PA likewise submits to APMC the list of officers who were
placed on DS thereat but failed to, take the entrance. examination for reference and
appropriate dispositive action.
k. APMC reviews the recommendation of TRADOC, PA and

submits to G1, PA its final recommendation concerning the cancellation of DS orders
with TRADOC. PA of those who failed in the entrance examination for Advance
Career courses.
I. G1, PA directs the Adjutant General to cancel the DS order with

TRADOC, PA of those who failed in the entrance examination for Advance Career
courses. These officers shall remain A/U with HHSG for investigation and possible
referral to PAESB.
7. RESPONSIBILITIES:
a. G1, PA
1) Exercises overall staff supervision over the APMC on all

matters' pertaining to the programming of officers to undergo Basic and Advance
Career courses.
2) Directs the Adjutant General to issue appropriate

schooling orders to officers programmed by APMC to undergo Basic and Advance
Career courses, as indicated in para 6g, above to be conducted for that year.
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b. G8, PA – responsible for the programming of basic and Advance

Career courses, based on PA training needs, for a given year, and for the prompt
publication of programmed courses and their corresponding training directives at
least six (6) months before the convening date of the first course/courses.
c. CO, APMC – responsible for:
1. Programming of officers to undergo Basic and Advance

Career courses.
2. Ensuring that officers programmed to undergo Basic and

Advance Career courses have no pending criminal, civil or administrative cases.
3. Evaluating and disposing of all requests for deferments

in accordance with existing policies.
4. Recommending to G1, PA the issuance of schooling

orders of officers programmed to undergo Basic and Advance Career courses as
provided for in para 6f above.
5. Directing officer programmed to undergo Basic and

Advance Career courses to report to TRADOC, PA on or before the specified EDRD.
6. Monitoring the compliance of officers issued with

schooling orders, and for recommending sanctions for those who will not comply.
7. Providing G1, PA regular updates on all matters

pertaining to the status of officers programmed to undergo Basic and Advance
Career courses, including recommendations for the referral of certain officers to
PAESB due to failure in schooling duties.
d. Army Adjutant General – responsible for:
1) The timely publication of all training-related

orders/directives as directed by concerned authorities.
2) Ensuring that all published training-related

orders/directives are disseminated/received by the concerned units/offices PA-wide.
I
e. Unit Commanders/Offices Chief-responsible for:
1) Ensuring that officers under their respective supervisions

are properly informed and given proper counseling as regards their programmed
Basic or Advance course schooling.
2) Ensuring that officers under their respective supervisions

who are issued with schooling orders shall report to TRADOC, PA on or before the
specified EDRD.
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3) Realigning the officers in their respective units/offices if

the absence of those officers programmed to undergo Basic or Advance Career
course schooling could affect the accomplishment of unit/office mission.
f. CG, TRADOC, PA – responsible for:
1) The registration and administrative processing of officers

directed to undergo Basic and Advance Career courses.
2) The conduct of entrance examination of officers

programmed to undergo Advance Career courses as well as the evaluation of
results.
3) Providing APMC the list of officers who failed in the

entrance examination for Advance Career courses for dispositive action.
4) Accounting all officers who are placed on DS with

TRADOC, PA for the purpose of schooling.
5) Placing officers who failed to report for schooling duties

on AWOL status and subsequently declaring them as failure in their respective
courses after they shall have accumulated the unauthorized number of absences
that warrant such declaration pursuant to TRADOC regulations. Such declaration of
failure should be immediately submitted to APMC for appropriate dispositive action.
8. RESCISSION:
HPA SOP Nr 10 dated 13 November 1989 and all other SOPs, letter
directives inconsistent with this SOP are hereby rescinded.
9. EFFECTIVITY:
This SOP shall take effect upon publication.

Adjutant General
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HEADQUARTERS
PHILIPPINEARMY
8/AAGPD 10 February 2004
SUBJECT: Deferment of Schooling
TO: All Concerned
1. References:
a. Command Guidance on Training.
b. SOP Nr 7 dated 31 July 2000, Subject: Selection and

Admission of Students to the Philippine Army Command and General Staff Course.
c. SOP Nr 3 GHQ, AFP dated 14 February 2001, Subject:

Selection and Admission of Students to Take the Major Service Command and
General Staff Course/Technical and Administrative Services Command and Staff
Course.
d. HPA Letter Directive dated 24 June 1993, Subject: Deferment

of Schooling.
e. GHQ Letter Directive J1/AGAI 87-50 dated 11 August 1987,

Subject: Deferment of Schooling.
2. General: The Philippine Army programs officers to attend career

courses for their career progression and development. It has been observed that
Commanders/Heads of Offices request to defer Command and General Staff Course
(CGSC) schooling of their officers with the reason among others, that the services of
their officers cannot be dispensed with. This indicates their lack of appreciation of
the Army Career Schooling Program and the importance of career programming and
development of officers.
3. Purpose: This directive shall set the policies on the deferment of

schooling by selected field grade officers to take up CGSC. This would support the
Command’s directive on training for position of officers.
4. Scope: This directive shall cover all PA units/offices concerned and

officers programmed to take up CGSC.
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5. Policies:
a. All officers programmed to take up CGSC should attend the said
course after qualifying in the required pre-screening processes.
b. There shall be no deferment of schooling except for the
following reasons:
1) The service of the concerned officer is needed by the
President of the Republic of the Philippines, Secretary of National Defense or the
Chief of Staff, AFP.
2) Only in extreme case where the programmed officer is
handling projects of “High Security value“. “High Security Value” projects are
projects that may pose threats to national security when not handled property and
not given utmost attention.
c. Senior Commander (e.g. Area Commander, Division or Higher
Level Commander) of the programmed officer for schooling should issued
certification that subject officer is presently handling projects of High Security Value
and that currently, subject officer is the most competent officer for the position and
his present knowledge of the job is of primary consideration.
d. Approval of the request for deferment of schooling will be by the
CG, PA upon the recommendation of the G1, PA.
e. However once deferment is granted, the officer programmed for
schooling must make himself available the next time the course is offered. He must
look for his replacement on the position he is occupying and for the purposes of
continuity, he must be able to transfer everything he knows about the project to the
most qualified officer chosen to replace him.
f. Deferment for schooling shall be acknowledged by this
Headquarters only if made personally in writing by the officer concerned and officially
endorsed by his major unit commander/chief of office.
g. An officer who refuses or fails to report for schooling without
valid/justifiable reasons shall be marked AWOL by the concerned training institution.
An investigation shall be conducted by the school authorities and recommend to CG,
PA thru AC of S, for Personnel G1 appropriate disciplinary actions. He shall also
lose his priority in the succeeding programming for career course and shall only be
permitted to undergo the same career course upon settlement of his case.
6. Administrative Instructions:
a. G1, PA through the Army Personnel Management Center shall
be responsible for the programming of officers who are due to take the course based
on the quota allocated by PA or higher Headquarters, as the case maybe.
b. Senior Commander (e.g. Area Commander, Division or Higher

Level Commander) of officers programmed for CGSC schooling shall issued
certification in support of the latter’s request for deferment of schooling that subject
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officer is presently handing projects of “High Security Value” and that currently
subject officer is the most competent and his present knowledge of the project is of
primary consideration.
c. Request for deferment must reach this Hqs (Attn: G1) not later
than thirty (30) days before the convening date of the course subject to the
approval by the CG, PA.
d. Programmed officers for CGSC schooling who were granted

deferment of schooling must make himself available the next time the course is
offered. He must be able to transfer the knowledge on the project and look for his
replacement on the position he is occupying within the given period.
7. Rescission: All other policies on Deferment of CGSC schooling

inconsistent with this policy are hereby rescinded.
8. Effectivity: This directive shall take effect immediately upon

publication.

Adjutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
PHILIPPINE ARMY
1/ 28 January 2003
SUBJECT: Reminders Re-Scholarship Under Section 22K, NDA
TO: All Concerned
1. Reference: Circular Nr 04, GHQ, AFP dated 01 Sep 82; Subject: AFP
Scholarship Program and Other Similar Grants, as amended by Circular Nr 21,
GHQ, AFP dated 07 Oct 87, and further amended by Circular Nr 12, GHQ AFP
dated 14 Dec 88.
2. With reference to the above, this Headquarters has observed many

lapses committed by officers granted scholarships under Section 22K, National
Defense Act (NDA) causing delays.
a. Enrolling a course other than the one approved by this
Headquarters.
b. Enrolling at a College or University other than the one approved

by this Headquarters.
c. Late submission of request for extension of scholarship.
d. Non submission of final academic report after the authorized

scholarship period.
e. Non submission of final academic report after the authorized
scholarship period.
3. To prevent these lapses from recruiting every now and then, all
scholarship grantees (Sec 22K, NDA) are hereby reminded of the following;
a. Orders detailing officers as scholars have specific course,
Inclusive dates (normally for a period of one (1) year detail with the schools) which
can only be extended upon successful completion of every academic year.
Whenever applicable orders may include periods necessary for the completion of
academic requirements in the awarding of a degree or title.
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b. Upon receipt of orders, an officer so detailed as scholar shall

immediately consult the school registrar or a course adviser for the preparation of an
education plan to complete the entire course or program. Scholars should enroll
only to the course and at the school duly indicated in their respective orders
otherwise they should request for changes in their orders and should wait for its
approval in order for their schooling to be officially considered as covered by the
Scholarship Program.
c. The proposed education plan shall immediately be submitted to

this Hqs (Attn G1), together with the following attachments, for processing and
subsequent submission to GHQ.
1) Calendar of activities for the proposed academic year

indicating the course, subjects to be taken with the corresponding unit credits and
schedule of classes.
2) Calendar of activities for the succeeding year as can best
be ascertained.
3) Justification(s) of the proposed education plan.
d. Fifteen (15) days after the end of every academic

semester/trimester/ summer session, scholars shall submit to this Hqs (Attn G1)
his/her academic performance on the reasons for justification(s) of non availability of
the same. Failure in any subject shall be immediately explained and submitted by
the scholar/ (MPF).
e. During the breaks, scholars shall be on full study status with

their requirements respective units assignments. Scholars may be allowed to
complete other requirements of the course enroll for summer classes with a
minimum of two (2) subjects, subject to the approval of the PA Schooling Board
(PASB).
f. After successfully completing the program of instruction during

the first academic term year, scholars should request for extension of orders of their
detail to respective schools. Subsequent extension after the normal period of two (2)
years shall be on a highly justifiable basis, such as the completion of thesis work
including oral or panel presentations.
g. At the start of the last academic semester, scholars shall submit

to this Hqs (Attn: G1) their duly approved (by their respective faculty adviser or
panel) thesis proposal or special problem as the case may be for monitoring and
future planning purposes. Thesis proposal must have relevance to the PA or AFP
organization.
h. Upon completion or non-completion of the entire course (to

include graduate or post-graduate thesis work if any), scholars should submit to this
Hqs (Attn: G1 and G8) a final report containing among others the following:
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1) Evaluation and relevance of the course.
2) Completion and non-completion of the course (including

manner of the completion and the reasons for non-completion).
3) Summary of total government expenses incurred during
the schooling.
4) Problems.
5) Recommendations.
i. Failure to graduate from the course within one (1) year after the
completion of academic requirements for Master’s degree and two (2) years for
doctorate degree shall constitute failure in the performance of assigned duties.
Beyond these periods any further extension shall be subject to the approval of the
AFP Scholarship Committees, upon endorsement of the PASB. A special Officer
Evaluation Report (OER) shall be prepared by G1, PA to reflect such failure this
official report shall form part of the concerned officer’s MPF.
4. In view hereof, it is emphasized that schooling under Sec 22K, NDA is

an official duty and that all grantees must comply all attendant requirements and
obligations.
5. Similarly, unit commanders and chiefs of offices are held responsible in

ensuring that officers they have recommended to undergo graduate/post-graduate
studies under Sec 22K, NDA, and later on granted such scholarship, are fully aware
of their duties and responsibilities.
6. For guidance and strict compliance of all concerned.


Adjutant General
DISTRIBUTION:
“A”
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HEADQUARTERS
P H I L I P P I N E A R MY
8/ 08 February 2000
SUBJECT: PA CGSC Admission Policy
1. Published hereunder is the prescribed policy and pre-requisites for

admission to the regular Philippine Army Command and General Staff Course (PA
CGSC).
2. Selection Process:
The list of applicants who satisfied the prerequisites for the course will
be submitted by G1, PA to CGSC, TRADOC, PA with the clearances from G2,
Provost Marshal, JAGO, PA for updating individual records. The nominees shall
then undergo the following four step selection process to be conducted by CGSC.
a. Written Examination (WE) – This examination consist of two (2)

parts. The first part is made up of multiple choice questions designed to test the
applicant’s knowledge of military subjects. The second part is composed of essay
questions intended to measure the examinee’s
b. Neuro-Psychiatric Test (NP) – This is a battery of neuro –

psychiatric tests. In consists of four (4) parts that will assess mental and leadership
abilities, aptitude and personality. The mental ability (IQ) test includes arithmetic,
verbal and abstract reasoning questions.
c. Physical Fitness Test (PFT) – This includes three events that

the applicant has to pass: Push-up, Sit-up, and 2-Mile Run. The latest result for
APE must be presented prior to the conduct of PFT. The new Army PFT standard
will be used. Those with exemptions from any or all the events must present a
certification from AFP hospital if his APE does not indicate this.
d. Interview – This is an evaluation of the applicant’s ability to

discuss current local and international issues affecting the military establishment.
The evaluation criteria include communicative skills, knowledge and general
appearance.
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3. Admission Requirement
HPA SOP Nr 2 (Revised) prescribes the selection of candidates for

CGSC based on the following pre-requisites:
a. Must have the rank of a Field Grade Officer (FGO).
b. Must be projected to assume the command of a battalion, a staff

position in a brigade or division or branch chief position of a coordinating staff at HPA.
c. Must be physically and mentally fit.
d. Must have completed an Advanced Career Course with a

general average no lower than 80%.
e. Must have no pending case both in civil and military courts as a

litigant nor a witness thereto.
f. Must have current security clearance for access to at least

‘SECRET” documents/materials.
g. Must have at least five (5) years of active military service prior to
compulsory retirement reckoned from the convening date of the course.
BY COMMAND OF LIEUTENANT GENERAL GAZMIN:
(Sgd) VIRGILIO VC RETUTA

Adjutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
PHILIPPINE ARMY
8/AGPD 25 March 2003
SUBJECT: List of all courses accredited as Basic

and Advance NCO Career Course
TO: Chief of Staff, AFP

Camp General Emilio Aguinaldo
Quezon City
Attn: J1
1. References:
a. Memorandum from that Office dated 19 March 2003, subject:
same as above.
b. HPA Letter Directive dated 08 October 2002, subject:

Termination of Accreditation of EP Courses.
c. HPA Letter Directive dated 21 July 1999, subject: EP Career

Courses.
2. Per references 1a & b, hereunder is the list of EP courses accredited

as equivalent of the NCO Career Courses as indicated:
a. Basic NCO Course:
1) Local Course:
a) Military Police course

b) Basic Bandsman Course
c) Basic Medical Aidman NCO Course
d) Engineer Intelligence Course
e) Armor NCO Course
f) Psychological Operations (Psyops) Course
g) Army NCO Course
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h) Special Forces Operation Course

i) Scout Ranger Course
j) Advance CMT/ROTC (MS-42)
k) Basic Intelligence NCO Course
2) All combat arms-oriented career and specialization/technical
courses taken abroad under International Military Education and Training Program
(IMETP), Defense Cooperation Program (DCP) and Anti-Terrorists Assistance
Program (ATAP)
b. Advance NCO Course:
1) Local Courses
a) Senior NCO Career Management Course

b) NCO Leadership course
c) FA NCO Course
d) Logistics NCO Course/Supply Management
Course/Supply Operation Course
e) Commo Chief Course
f) Personnel NCO Course/Admin NCO Course
g) Finance NCO Course
h) CMO NCO Course
i) TINCOC/EP Basic Intel Course
j) Tac Opns NCO Course/Opns Sgt Course
k) Senior NCO Supervisory Course
l) School for Reserve Commission/Office Candidate
School Courses/Advance Summer Camp Training (MS 43)
m) Construction Foreman Course
n) Advanced Bandsman Course
o) Army NCO Course
p) Enlisted Personnel Admin Assistant Course
2) Foreign Courses
a) Combat Engr EP Course

b) Depot Opns Management Course
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c) Mech Maint NCO Advance Course

d) Personnel Admin Course
e) Plans, Program & Budget System/Financial
management Specialist and Accounts Control
f) Personnel Management Specialist Course
3. Graduates of above mentioned courses that were completed before 12

April 2002 shall obtain automatic accreditation and are deemed to have satisfied the
requirements of its equivalent EP career courses.
4. Per ref 1c, the following EP courses are already recognized as EP

career courses, hence do not need to be accredited as such:
a. Basic Dental Technician Course

b. Advanced Dental Technician Course
c. Advance Medical Aidman Course
5. For information and reference.
FOR THE COMMANDING GENERAL:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Amendment to HPA Letter Directive dated 08 December 2002

Subject: Termination of Accreditations of EP Courses.
Paragraph 4 of HPA Letter Directive dtd 08 October 2002 is hereby amended

as follows:
The following courses that were satisfactory completer before 12 April 2002
are accredited as equivalent of the NCO career courses as indicated:
a. Basic NCO Course:
1) Local Courses:
a) Military Police Course

b) Basic Bandsman Course
c) Engineer Intelligence Course
d) Armor NCO Course
e) Psychological Operations (Psyops) Course
f) Army NCO Course
g) Special Forces Operation Course
h) Scout Ranger Course
i) Advance CMT/ROTC (MS 42)
j) Basic Intelligence NCO Course
2) All combat arms-oriented career and

specialization/technical courses taken board under International Military Education
and Training Program (IMETP). Defense Cooperation Program (DCP) and Anti-
Terrorist Assistance Program (ATAP).
b. Advance NCO Courses:
1) Local Courses:
a) Senior NCO Career Management Course

b) NCO Leadership Course
c) FA NCO Course
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d) Logistics NCO Course/Supply Management

Course/Supply Operation Course
e) Commo Chief Course
f) Personnel NCO Course/Admin NCO Course
g) Finance NCO Course
h) CMO NCO Course
i) TINCOC/EP Intel Course
j) Tac Opns NCO Course/Opns Sgt Course
k) Senior NCO Supervisory Course
l) School for Reserve Commission/Officer Candidate
School Courses/Advance Summer Camp Training (MS 43)
m) Construction Foreman Course
n) Advanced Bandsman Course
o) Army NCO Course
p) Enlisted Personnel Admin Assistant Course
2) Foreign Courses:
a) Combat Engr EP Courses

b) Depot Opns Management Course
c) Mech Maint NCO Advance Course
d) Personnel Admin Course
e) Plans, Program & Budget System/Financial
Management Specialist and Accounts Control
f) Personnel Management Specialist Course
g) Unit Supply Specialist Course ctw Automated
Logistics Course
BY THE COMMAND OF LIEUTENANT GENERAL CAMILING JR:

Adjutant General
DISTRIBUTION:
“D” & “E”
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Incentives of Students/Graduates of Army NCO Course
TO: All Concerned
1. References:
a. Approved SDF dated 28 August 2002, Subject: Incentives of

Students/Graduates of Army NCO Course.
b. GHQ AFP Circular Nr 3 dated 1 Apr 95, Subject: Enlisted

Personnel Promotion System in the Armed Forces of the Philippines.
c. AFP Personnel Directive Nr 1 GHQ AFP dated 17 Jan 01,

Subject: Procurement, Admission, Commission and Training of Officer Candidate
Course.
d. GHQ, AFP Circular Nr 30 dated 7 Dec 87, Subject:

Procurement and Appointment of Reserve Officers.
2. Scope: This Letter Directive prescribes the command policies

and guidance on the Incentives of Students/Graduates of Army NCO Leadership
Course.
3. This Command needs capable enlisted personnel to lead small units

particularly in combat areas. Consistent to this, the Army NCO Course will be
officered to all qualified enlisted personnel in the Army and is designed to train
selected NCOs on how to effectively lead men especially during combat situation.
As a stopgap solution to attract more EP to undergo the course, following incentives
shall be given to students and graduates:
a. All students shall be given complete CCIE upon entering the

course.
b. Travel expenses to and from the school will be reimbursed.
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c. Students shall be promoted temporarily upon entry at the course

provided they have one (1) year time-in-grade in present permanent grade and
outstanding graduates (defined here as those who belong to the top twenty five
percent (25%) in the final merit roll with a general average of at least 90% and no
grade lower than 80% in any subject offered in the course) will be readjusted to
permanent status.
d. Outstanding graduates will be given preference to enter the

Officer Candidate School or OPC provided they satisfy all the requirements.
e. Graduates of Army NCO Course shall be given preference for

Commissionship as Officers into the Reserve Force, AFP provided they satisfy all
the requirements.
4. Rescission: This Letter Directive shall be periodically reviewed by the

PA Education and Training Board (PAETB) which may recommend changes to
Commanding General, PA as necessary.
5. Effectivity: This directive shall take effect on 01 January 2002.
BY THE COMMAND OF LIEUTENANT GENERAL SANTIAGO:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: EP Career Courses
1. References:
a. HPA Letter Directive dated 15 Jan 92, Subject: Basic NCO

Course Equivalent and Eligibility.
b. HPA Letter Directive dated 15 Jan 92, Subject: Advance NCO

Course Equivalent.
c. HPA Ltr Dir dated 03 Aug 92, Subject: Amendment.
2. Hereunder is the list of career courses for EP:
a. Infantry NCO Basic Course

b. Infantry NCO Advanced Course
c. Armor NCO Basic Course
d. Armor NCO Advanced Course
e. Field Artillery NCO Course
f. Field Artillery Advanced Course
g. Ordnance NCO Basic Course
h. Ordnance NCO Advanced Course
i. COMMEL NCO Basic Course
j. COMMEL NCO Advanced Course
k. Engineer NCO Basic Course
l. Engineer NCO Advanced Course
m. Quartermaster NCO Basic Course
n. Quartermaster NCO Advanced Course
o. Finance NCO Basic Course
p. Finance NCO Advanced Course
q. Adjutant General Service NCO Basic Course
r. Adjutant General Service NCO Advanced Course
s. Basic Medical Aidman Course
t. Advanced Medical Aidman Course
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u. Basic Dental Technician Course

v. Advanced Dental Technician Course
w. Military Intelligence NCO Basic Course
x. Military Intelligence NCO Advanced Course
y. Senior NCO Course
3. Effectivity: 01 July 1997
4. Rescission: All publications not consistent with this directive are

hereby rescinded.
5. For widest dissemination
(Sgd) MELLICENT A PACLIBAR

Lt Colonel WAC (GSC) PA
Acting Adjutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
PHILIPPINE ARMY
6/AAGPD 13 March 2006
SUBJECT: Renaming of Title for Signal Corps Career Courses
TO: All Concerned
1. References:
a. National Defense Act of 1936.
b. AFP RG 125-022 (AFP Occupational Classification and

Structure, 1991).
c. PAM 11-00 (Communications, Electronics and Information

Systems Manual).
d. Approved SDF dated 01 March 2006, subject: Renaming of Title

for Signal Corps Career Courses.
2. Purpose: To establish the appropriate name and/or title of Signal

Corps Career Courses based on its historical beginning as branch of service in the
Philippine Army and to place its seven (7) fields of discipline and/or areas of
concentration under a single word “Signal” which represents the domain of Signal
Corps in the AFP Occupational Specialty (AFPOS) to wit:
a. Signal, General
b. Communications-Electronics, Automation
c. Communications-Electronics, Operations
d. Communications-Electronics, Electronics
e. Information Systems and Networking
f. Communications-Electronics Materiel Integration
g. Computer Management and Engineering
From To
Communications-Electronics Signal Officer Advance Course (SOAC)
Officer Advance Course
(CEOAC)
Communications-Electronics Signal Officer Basic Course (SOBC)
Officer Basic Course (CEOBC)
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Communications-Electronics Signal Non-Commission Officer Advance

Non-Commission Officer Course (SNCOAC)
Advance Course (CENCOAC)
Communications-Electronics Signal Non-Commission Officer Basic Course
Non-Commission Officer Basic (SNCOBC)
Course (CENCOBC)
3. The established Program of Instruction (POI) shall remain the same

unless revised and/or modified by competent authority.
4. For historical record, the numerical sequence of the class number shall
continue from the current course title to the new course title.

Adjutant General
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HEADQUARTERS
P H I L I P PI N E A R M Y

NUMBER 04
CHANGE OF ARMED FORCES OF THE

PHILIPPINES OCCUPATIONAL SPECIALTY (AFPOS)
1. REFERENCES:
b. GO Nr 26, HPA dated 19 January 2004, re Activation of the

c. Circular Nr 1, HPA dated 07 May 1996, Subject: AFP

Occupational Specialty for PA Officers.
2. PURPOSE: This SOP provides the policies, guidelines and

procedures pertaining to the change of AFPOS of officers.
3. SCOPE: This SOP applies to all officers who will request for
change of AFPOS and to the unit commanders/chiefs of offices who will endorse
their requests to concerned authorities who are given the mandate to act on such
requests.
4. DEFINITIONS:
a. Armed Forces of the Philippines Occupational Specialty

(AFPOS) – Term used to identify duty positions, career areas, and field of
concentration that requires closely related skills. It identifies the type of skills but not
the level of skills.
1) Primary AFPOS – Designated to each officer in which he

is highly qualified to perform duty. The primary AFPOS shall be determined by the
career course finished.
2) Secondary AFPOS – The AFPOS to which an officer is

qualified next to the primary AFPOS.
3) Tertiary AFPOS – The AFPOS to which an officer is

qualified next to the secondary AFPOS.
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b. Army Personnel Management Center (APMC) – A unit

organized as a major operating arm of OG1, PA whose mission is to provide a
responsive and efficient personnel management system in support of the PA mission
5. POLICIES:
a. Evaluation Authority.
The Army Personnel Management Center (APMC), through its

Career Management Group (CMG) and the Career Advisers, shall evaluate all
requests for change of AFPOS.
1) Change of AFPOS of officers who have not yet taken

their respective Advance Career courses maybe authorized under any of the
following conditions:
a) When there is lack or substandard performance of

duty of the requesting officer in his/her current AFPOS resulting in the loss of
proficiency as determined by competent authority.
b) When the performance of duty in his current

AFPOS requires bonds with the other officers/EP possessing that AFPOS, which the
requesting officer cannot obtain.
c) When there is an improperly awarded AFPOS.
d) When there is substantial performance of duty of

the requesting officer in the AFPOS to which he/she wishes to change to.
2) Change of AFPOS of officers who have already finished

their respective advance Career courses may be authorized under any the following
conditions:
a) When there is medical recommendation from a
competent authority declaring the officer concerned as physically unfit to perform the
duty required of his/her present AFPOS.
b) When a new AFPOS is created or an existing

AFPOS is abolished in line with the Army’s Modernization Program.
c) When there is an improperly awarded AFPOS.
d) When there is substantial performance of duty of

the requesting officer in the AFP to which he/she wishes to change.
e) Other circumstances which the CO, APMC may

justify as contributory and vital to the interest of the Army as an organization.
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b. Recommending Authority
CO, APMC shall have the sole authority to recommend to

concerned authorities approval/disapproval of any request for change of AFPOS of
officers after thorough evaluation.
c. Reviewing/Approving Authority
1) In his capacity as principal staff of CG, PA on all matters

pertaining to personnel, G1, PA shall review and subsequently approve/disapproved
the recommendation of CO, APMC regarding requests for change of AFPOS of
officers who have not yet taken their respective Advance Career courses.
2) CG, PA shall have the sole authority to

approve/disapprove recommendations from CO, APMC (Thru: G1, PA) regarding
requests for change of APOS of officers who have already finished their respective
Advance Career courses.
d. Publication of Orders
1) Approved requests for change of AFPOS of officers who

have not yet taken their respective Advance Career course shall no longer be
forwarded to AAG for publication. Instead, CO, APMC shall immediately program
concerned officers to take the Advance Career course of the AFPOS to which they
were allowed to change to. After taking the course, the declaration of graduates
shall automatically become the bases of their new AFPOS.
2) Approved requests for change of AFPOS of officers who

have already finished their respective Advance Career course shall be forwarded to
AAG for publication through Special Orders by this Headquarters, a copy of which
shall be furnished to the concerned officers.
e. Frequency of change of AFPOS
1) An officer is allowed to request for change of AFPOS only

once, regardless whether he/she has already taken or not his/her Advance Career
course.
2) An officer shall only be allowed to request again

(maximum of two) for change of AFPOS if such request is prompted by medical
problems of physical disabilities that prevent subject officer from performing duty in
his/her current AFPOS.
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f. Maximum allowable rank for change of AFPOS
The maximum rank of officers authorized to request for change

of AFPOS is Lieutenant Colonel (LTC). At no instance shall a Colonel (COL) be
allowed to change his/her AFPOS.
a. G1, PA
1) Monitor and ensures the proper implementation of the

provisions of this SOP.
2) Review and act judiciously on the recommendations of

CO, APMC.
3) Supervise the proper disposition of officers by APMC

based on the actual fill-up requirement of specific AFPOS.
b. CO, APMC
1) Ensure that requests for change of AFPOS of officers are

evaluated and disposed of properly.
2) Ensure that utilization of officers corresponds to their

respective AFPOS, expertise and training.
c. Unit Commanders
1) Ensure that officers are utilized corresponding to their

respective AFPOS, expertise and training.
2) Monitor the career development and performance of

officers in their respective AFPOS.
3) Validate the rationality of subordinate officer’s request for

change of AFPOS before endorsing it to CO, APMC for dispositive action.
7. PROCEDURES:
a. All requests for change of AFPOS shall be applied for in writing

by the concerned officers and must be duly endorsed by their respective unit
commanders/chiefs of offices to CO, APMC.
b. Officers who have not yet taken their respective career course
but wish to change their respective AFPOS shall submit to APMC their requests,
together with their respective unit commanders/chiefs of office’s endorsement, at
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least six(6) months before the convening of the Advance Career course of AFPOS
they wish to change to otherwise their request will not be acted upon.
c. CO, APMC shall evaluate all request for change of AFPOS and
shall thereafter prepare and submit the following:
1) Evaluation report with corresponding recommendation to

G1, PA for approval – if the request originated from an officer who has not taken
his/her Advance Career course.
2) Evaluation report and Summary DF (from CS, PA to CG,
PA) for concurrence of G1, PA and approval of CG, PA if the request originated from
an officer who has already finished his/her Advance Career course.
d. Whenever a request for change of AFPOS of an officer who has

not yet taken his/her Advance Career Course is approved, CO, APMC shall
immediately program subject officer to take the Advance Career Course of his newly
approved AFPOS. In of disapproval, CO,APMC shall inform subject officer regarding
the Command decision on his/her request.
e. Whenever a request for change of AFPOS of an officer who has

already finished his/her Advance Career Course is approved, G1, PA shall
immediately cause the issuance of appropriate order relative thereto by AAG, and
subsequently directs CO, AFPMC to include the name of subject officer in the
seniority and lineal list (SLL) of officers belonging to his newly approved AFPOS. In
case of disapproval, CO, APMC shall inform subject officer regarding the Command
decision on his/her request.
8. RESCISSION:
HPA SOP Nr 11, HPA dtd 27 October 20003, Subject: SOP on the
Request for Change of AFPOS, and other SOPs and directives inconsistent with the
provisions of this SOP are hereby rescinded.
9. EFFECTIVITY:
This SOP shall take effect immediately upon publication.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Policy on Student Failure in Schooling Duties
TO: All Concerned
1. References:
a. GHQ Letter directive dated 26 March 1981, Subject: Uniform

Action Against Military Personnel for Failure in Schooling Duties.
b. HPA Letter Directive dated 05 December1991, Subject:

Creation of the PA Schooling Standard Committee.
2. The following guidelines shall govern actions on military personnel who

failed in any formal military or civilian schooling, both local and abroad:
a. They shall be referred to the PA Schooling Standard Committee

for evaluation and disposition.
b. Those who failed due to hospitalization or physical disability

will be given opportunity to retake the same or related course provided they have
no failing grades.
c. Those who failed due to misconduct, breach of discipline and
the like will be recommended for reversion, non-reenlistment, or separation as the
case may be. In case the students are regular officers or reserve officers covered
by EO Nr 79, they shall be referred to the PA Efficiency and Separation Board for
proper disposition.
d. Infantry Division and Separate Brigades will create an entity in

organization and in function to that of the PA SSC. Their authority shall be limited
only to students who failed in courses conducted by them.
3. The procedure in the disposition of cases referred to the PA Schooling

Standard Committee is as contained in HPA Letter dated 05 December 1991,
Subject: Creation of the PA Schooling Standard Committee.
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.
4. Rescission: HPA Letter Directive dated 01 June 1980 and all other
publications or parts thereof inconsistent with this directive are hereby rescinded.
5. Effectivity: 01 April 1992
BY COMMAND OF MAJOR GENERAL ENRILE:
(Sgd) CORNELIO C ALDEA JR

Colonel PA
Adjutant General
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Chapter 3
Promotion
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Temporary Promotion to Grade O-3
TO: Chairman
PA Selection Board “C’ CY 2006
1. References:
a. SOP 10 series 1995 (Officers Promotion System in the (AFP).

b. Command guidance.
2. To address the shortage of captains in field tactical infantry battalions,

the Command intends to recommend for temporary promotion deserving company
grade officers who displayed outstanding leadership ability and demonstrated potential
capability to perform the duties and responsibilities commensurate to the next higher
grade.
3. In this regard, the PA Selection Board “C”, in coordination with APMC is

tasked to process, deliberate and recommend candidates for said promotion in
accordance with the Consistently Meritorious Performance Category (Section XI) of
the Officers Promotion System in the AFP.
4. In addition to the qualifications for promotion as stated in SOP 10,

candidates to be considered should also satisfy all the following criteria:
a. Must have completed six (6) years active commissioned service

by 31 December 2006.
b. Presently assigned in a field tactical infantry battalion/ company

and presently designated as company commander or a battalion staff officer who has
completed at least one (1) year term as company commander.
c. Must not be due for reassignment/seek assignment outside of the

battalion within one (1) year after the effective date of temporary promotion.
5. Officers with non-infantry AFPOS are qualified for this temporary

promotion provided they satisfy the above-stated qualifications.
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6. Likewise, Offices recently relieved from field tactical battalions for the
purpose of taking career course, or those currently on specialization training can also
be recommended provided they satisfied the above-mentioned requirements and shall
serve in a field tactical infantry battalion after the course.
7. On effective date of temporary promotion, candidates shall be grouped

and recommended according to:
a. Effective upon approval by the President, for those who have

already completed six (6) years active commissioned service.
b. Effective on the sixth year of commissioned, for those who still

haven’t satisfied para 5a at the same time of submission of report.
8. The Board is further reminded that their report must contain the
corresponding justification of each candidate to be recommended.
9. For reference.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/ 03 September 2004
SUBJECT: Proposed PA Officer Performance Reporting System
TO: All Unit Commanders ITF

Attn: Ones
1. Reference: Command guidance.

2. Anent above reference, OG1 comprehensively studied the current AFP
Appraisal System, the Australian Defense Force Officer Performance Appraisal
Report and the United States Army Officer Evaluation Reporting System.
3. The result of the study was the proposed PA Officer Performance
Appraisal Reporting System (OPARS), which was conceptualized to become a
component of the Human Resource Development Program. Its end product, the
Officer Performance Appraisal Report (OPAR) is intended to be used by PA career
managers in making personnel management decisions.
4. The proposed OPARS emphasizes the following:
a. Senior/subordinate relationship, which is tied up with the rating
chain that will be established in every unit/office in accordance with the chain of
command.
b. Top to bottom leadership communication process by integrating
rated officer participation in objective setting performance counselling and appraisal.
c. Development and transition of Lieutenants into the army’s
leadership culture through the use of the Developmental Support Form (DSF) for
Lieutenants (LTs)
d. Promotion of professionalism by assessing the individual
officer’s adherence to the army core values and leadership attributes while
performing his/her duties and responsibilities.
e. Provisions for making a commander’s inquiry or an appeal if
there is perceived error, injustice r irregularities on the OPAR.
5. The objectives of the OPARS are as follows:
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a. To provide a chain-of-command appraisal of an officer’s actual

performance and potential.
b. To identify strengths and weaknesses, and record performance

of individual officers.
c. To determine an individual officer’s suitability for promotion

selection for higher training and education, and assignment to positions of higher
responsibility.
6. In appraising an individual officer’s actual performance of duties and

responsibilities and potential in the service, the following forms will be used:
a. OPAR Support Form – will serve as a guide for the rated

officer’s performance and development, and is designed to enhance the
accomplishment of the unit/office mission and to provide additional performance
information to the rating chain. This will be accomplished during the rating period.
b. DSF for LTs – will serve as a common framework for

development of lieutenants as they grow in the service. in addition to the support
Form, this will also be accomplished during the rating period if the rated officer is a
LT.
c. OPAR Form – will serve as the primary source of information for

career managers in making personnel management decisions. The rating officials
will use the Support Form and the DSF as inputs in completing the OPAR Form.
Once completed at the end of the rating period it (OPAR) will be submitted to APMC
for inclusion in the officer’s Military Personnel File (MPF).
7. ITR, review and study the proposed OPARS and submit comments/
recommendations to this Headquarters (Attn: G1) one (1) week after receipt
hereof.
(Sgd) EDUARDO D STO DOMINGO

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
AAG/PB 19 March 2004
Addendum 1 to
NUMBER 3 Series 2001
PLACEMENT AND DELETION OF NAMES IN THE PA

SENIORITY LINEAL LIST (SLL)
Addendum 1 to SOP Nr 3, s-01 is hereby published as follows:
Number 9:
“That the Change of Branch of Service and subsequent integration of

Technical Service Officers into the Regular or Reserve SLL shall only be made one
(1) year prior to his/her inclusion in the primary zone for promotion or two (2) years
after the actual promotion in rank by the Officer concerned. Provided further, that
seniority for such integration shall be based initially on who has the largest active
commissioned service and in cases when this is the same, the Officer with the
longest time in that permanent grade shall be senior”.

Adjutant General
DISTRIBUTION
“A”:
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 9 June 2006

NUMBER 10
PROMOTIONAL EXAMINATION FOR PA ENLISTED PERSONNEL
1. REFERENCES:
a. Cir Nr 3, GHQ, AFP dated 1 April 1995, Subject: Enlisted

Personnel Promotion System in the AFP.
b. SOP Nr 13, HPA dated 29 December 2003, Subject:

Promotional Examination for PA Enlisted Personnel.
2. PURPOSE:
a. To prescribe the scope, general policies and procedures

governing the administration of the Promotional Examination (PROMEX) for Enlisted
Personnel of the Philippine Army.
b. To institute responsibility, control and security measures in

handling test papers and conduct of the PROMEX, particularly the following:
(1) Testing Room

(2) Safekeeping of Materials
3) Test Administration
(4) Disqualification
(5) Scoring
(6) Publication of Results
(7) Disposal of test booklets and Filing of Results
3. SCOPE:
This SOP covers the policies and procedures in the administration of

PROMEX to Enlisted Personnel.
4. POLICIES:
a. For Enlisted Personnel, passing the PROMEX is one of the

requirements for promotion to the next higher rank. As such, the use of PROMEX
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test sets must be controlled to prevent familiarity with their contents which obviously
would invalidate the test. To ensure reliability and validity of the test, proper
handling must be strictly observed. The PROMEX shall be revised periodically
every two (2) years, or earlier as deemed necessary.
b. The Army Personnel Management Center (APMC) shall be the

only authorized unit to administer the PROMEX with the Chief, Army Testing Office,
APMC as the primary responsible officer.
c. The PROMEX shall consist of a written examination on General

Military subjects with a weight of thirty percent (30%) and Military Occupational
Specialty (MOS) subjects with a weight of seventy percent (70%). In the case of
examinees whose rank is PFC, all test questions will be based on General Military
subjects.
d. Passing Grade: The standard passing grade of the test is at

least seventy percent (70%).
e. Validity of PROMEX Result – the result of PROMEX shall be

valid up to the time the concerned EP has used said result for his/her promotion to
the next higher rank.
f. Retake of PROMEX - retake shall be allowed to examinees

according to the following:
1) 1st retake - at least three (3) months after the date of

1st exam;
2) 2nd retake - at least six (6) months after the date of the
st
1 retake;
3) 3rd and last retake - at least one (1) year after the date
of the 2nd retake.
g. Nobody shall be allowed to retake the PROMEX for a certain

rank for the 4th time. Failure in the 3rd retake shall be considered as a ground for
non-reenlistment.
h. Any examinee who passes the PROMEX in any of the allowed

retakes shall automatically received a passing score or a grade of seventy percent
(70%).
i. Upon publication of the approved schedule of the administration

of PROMEX Army-wide, the Chief, Army Testing Office shall organize Mobile Testing
Team/s that will administer the exam to all units of the Philippine Army down to the
Battalion level. The Army Testing Office shall likewise administer the PROMEX to
qualified EP every Saturday at the APMC. No examination shall be administered
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outside the scheduled period except upon approval of CO, APMC. Those who
missed the scheduled examination shall take the succeeding scheduled examination
j. The Chief, Army Testing Office, APMC or the Team Leader of

the Mobile Testing Team shall ensure the following:
1) Testing/Examination Room:
a) Testing Room should be able to accommodate at

least 30 examinees.
b) It must be adequately ventilated, lighted, and, if
possible, air conditioned.
c) Testing tables with a size of 2ft x 3ft should be

provided to each examinee and shall be placed 3ft apart from each other to allow
examinees enough space to avoid comparing of answers.
d) It should be free from noise and distractions.
e) House Rules shall be posted inside the Testing

Room as a guide to the examinees.
2) Test Booklets and Paraphernalia:
a) A master copy of each of the subtests, their

respective scoring keys, manual and other vital documents shall be kept in a locker
under the strictest custody of the Chief, Testing Office.
b) Printed copies of the subtests and other

paraphernalia shall be accounted for prior to and after every testing activity. A
logbook shall be provided for this purpose.
c) Control number of examinee’s Answer Sheet shall

be the same as the Serial Number of the test booklet they will be using.
d) Stopwatch or digital clocks shall be provided for

accurate timing.
e) Sound System should likewise be provided so that

the test instructions will be heard clearly.
3) Test Administration/Proctoring:
a) The rules governing test taking shall be discussed

before the start of the examination.
b) Starting time will be observed strictly. The Testing

Team from the Army Testing Office will supervise/administer the PROMEX to the
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examinees and may be assisted by selected personnel who will act as assistant
proctors. Late comers will not be entertained.
c) The following procedure in test administration

should be strictly followed:
(1) All examinees must be in and properly
seated before any instruction is given.
(2) Examinees will not be allowed to bring

anything inside the testing room except their pens/pencils.
(3) The following shall be the sequence of

distribution of materials to the examinees:
(a) Information Sheet
(b) Answer Sheet
(c) Questionnaire
The same sequence shall be followed in the

collection of materials.
(4) Proctors shall count test materials before

and after distributions.
(5) Only thirty (30) applicants (maximum) shall

be accommodated per examination. At least two (2) assistant proctors will assist
the Testing Team Leader/proctor to maintain order and ensure that the examinees
understand the test instructions.
(6) The Proctor should read the instructions

slowly and clearly to enable the examinees to comprehend.
(7) Assistant proctors should see to it that the

examinees properly understand and follow the instructions.
4) Disqualifications:
a) Examinees who fail or refuse to follow the rules to

include test instructions shall be disqualified from taking the examination. They
shall be directed to take the next scheduled exam.
b) Examinees caught cheating shall not be allowed to

continue/finish the examination and shall be considered disqualified.
c) Cheaters shall be included in the “BLACK LIST”
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d) Individuals recorded in the “BLACK LIST” shall be

referred to their respective Command Officer/Chief of Office for appropriate
disciplinary action.
e) In cases beyond the control of an examinee such

as emergencies, call of nature or sickness, he/she, may be allowed to defer his
examination for the next testing day.
5) Scoring:
a) Only one or two persons shall be allowed to

handle the scoring of test results.
b) Only the Chief, Army Testing office shall have

access to the Scoring Keys.
6) Publication of Results:
Examination results shall be submitted to G1, PA with

copies furnished to the following:
a) One- for Army Adjutant General
b) One- for Unit of the examinee
c) One – file of Army Testing Office
d) One – for bulletin board, APMC
7) Disposal of test booklets & filing of test results:
a) Worn-out test booklets and answer sheets shall be

burned or shredded to avoid leakage of examination. Proper accounting of test
booklets shall be conducted by the Army Testing Office regularly.
b) The original results of the PROMEX shall be

maintained by the Army Testing Office five (5) years from the date of publication or
issue, while individual records of scores shall be kept and shall form part of the MPF
for active personnel as a ready reference for promotion.
c) Separate files shall be kept by the Army Testing

Office for disqualified applicants which includes the date of examination.
5. PROCEDURES:
a. Pre-PROMEX activities:
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1) Every beginning of the calendar year, Chief, Army

Testing Office, APMC shall prepare a proposed PROMEX schedule together with a
list of logistical requirements for approval of CO, APMC.
2) Upon approval of the PROMEX schedule, APMC shall

disseminate the schedule to all PA units and advise them to prepare/review their EP
for examination. Appropriate review materials shall be sent ahead to units providing
sufficient time for dissemination and preparation of the examinees. The review
session/s shall be treated as major unit activity. Records related hereto shall include
list of attendees.
3) All examinees will be directed to proceed to the

designated examination rooms.
4) Before the examinations starts, the proctor shall discuss

the examinations rules, procedures and regulations to the examinees.
5) The right thumb mark of the examinee will be affixed on

his answer sheet. Only upon completion of the above will proctor signal the start of
the examination. Start/termination time of the exam shall be announced. Likewise,
the examinees shall be appraised of the remaining time once in a while.
6) The proctor and his/her assistants shall see to it the rules

and regulations are strictly adhered to. Anybody found taking an examination for
another individual, copying other’s works or allowing others to copy his answer shall
immediately be disqualified from taking the examination. This will be a ground for
further disciplinary action based on the recommendation of the PROMEX Team to be
submitted to HPA (Attn: G1).
7) Upon termination of the allotted time, all papers shall be

forwarded to the proctor. Late submission of examination papers will not be allowed.
The PROMEX Team shall not accept any late paper and shall consider same as void
and outright failure.
8) The proctor shall announce to the examinees the date of

publication of the result.
c. Post-PROMEX Activities:
1) All PROMEX Teams shall consolidate all exam papers for

processing at Army Testing Office, APMC.
2) Army Testing Office, APMC prepares copies required in

paragraph 4.j.6) above.
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6. EVALUATION:
a. Chief, Army Testing Office shall prepare the statistical analysis,

to include mortality rate, every semester.
b. PROMEX evaluation result for the calendar year will be

submitted to G1, PA for inclusion in the Program Review and Analysis, as required in
the Annual Accomplishment Report.
7. RESCISSION:
All SOP and directives not in consonance with this SOP are hereby
rescinded.
8. EFFECTIVITY:
This SOP and directives not in consonance with this SOP are hereby
rescinded.

Adjutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 29 December 2003

NUMBER 13
1. REFERENCES:
a. Cir Nr 3, GHQ, AFP dated 1 April 1995, Subject: EP

Promotional System in the AFP.
b. SOP Nr 1, HTCPA dated 2 November 1987, Subject:

c. Ltr Dir HPA dated 3 February 1987, Subject: Promotional

Examination for Enlisted Personnel.
d. SOP Nr 4, HTCPA dated 22 March 1985, Subject: Promotional

Examination.
e. Ltr Dir HPA dated 27 May 1982, Subject: EP Promotional

Examination.
f. SOP Nr 13, HPA dated 6 September 1979, Subject: Promotion

Examination.
g. SOP Nr 6, HPA dated 6 September 1995, Subject: Promotional

Examination for PA Enlisted Personnel.
2. PURPOSES: This Standing Operating Procedure prescribes the

policies and procedures in implementing the above cited references and other
guidelines related to the conduct of promotional examination for the Philippine Army
Enlisted Personnel.
3. GENERAL POLICIES:
a. The conduct of Promotional Examination PROMEX to Enlisted

Personnel of the Philippine Army shall be conducted only by the Training and
Doctrine Command, Philippine Army with the Chief, Army-Wide Training Supervisory
Office (AWTSO) as the primary responsible officer.
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b. Chief, AWTSO, TRADOC, PA shall organize PROMEX Team(s)

that will conduct exam to the different unit of the Philippine Army down to the
Battalion level.
c. Enlisted Personnel assigned in Metro Manila and its immediate

vicinity could avail of the exam at HTRADOC scheduled every Saturday and at the
CMOS, CAG, PA every last Saturday of the month. No examination shall be
conducted outside the scheduled period except upon approval of CG, TRADOC, PA.
Those who missed the schedules examination shall take the succeeding scheduled
examination.
d. The PROMEX Team shall be composed of one (1) officer as

team leader three (3) EP as proctors or upon the discretion of Chief, AWTSO. The
team composition should not exceed four (4).
e. The PROMEX shall consist of a written examination of General

Military Subjects with a weight of thirty percent (30%) and MOS objects with a weight
of seventy percent (70%). In the case of PFC, all question will be based on General
Military Subjects:
f. The minimum passing grade shall be seventy percent (70%).
g. Examination results shall be submitted to G1, PA with copies

distributed as follows:
a) One – for Army Adjutant
b) One – for Unit of the examinee
c) One – for G1, TRADOC, PA
d) One – for AWTSO, TRADOC, PA
e) One – for Bulletin Board, TRADOC, PA
h. Result of examination is valid up to the time the Enlisted

Personnel has uses said examination for his/her promotion to the next higher rank.
i. A graduate of any career course conducted or accredited by

TRADOC, whose average is eighty percent (80%) and below ninety percent (90%)
inclusive, shall be exempted from taking the PROMEX for one (1) year reckoned
from the date of graduation. Those who obtained a general average of ninety percent
(90%) and above shall be exempted for two (2) years. The general average from the
course taken shall be treated as same rating for the promotional examination.
4. PROCEDURE:
a. Pre-PROMEX Activities:
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(1) Every beginning of the calendar year, Chief, AWTSO;

TRADOC, PA shall prepared a proposed PROMEX scheduled together with a list of
logical requirements for submission to HPA (Attn: G1) for approval.
(2) Upon approval of the PROMEX scheduled, HPA shall

disseminate the scheduled to all PA units and advice them to prepare/review their
EP for examination. Appropriate review materials shall be sent ahead to units
providing sufficient time for dissemination and preparation of examinee. The review
session(s) shall be treated as major unit activity; records related hereto shall include
list of attendees.
(3) HTRADOC, PA is responsible in the issuance of

appropriate travel orders to the PROMEX team.
b. Activities during the Conduct of PROMEX:
(1) Upon arrival of the examinees at designated examination

center, they will report to the duty authorized representatives from the PROMEX
team for processing.
(2) Examinees should be in proper uniform and should carry

with them their respective PA ID Cards. Each of these cards shall be examined for
the authenticity by the proctor-in-charge to ascertain the identity of the examinees.
(3) All examinees will be directed to proceed to the

designated examination rules, procedures and regulations to the examinee.
(4) Before the examination starts, the proctor shall discuss

the examination rules, procedures and regulations to the examinee.
(5) The right hand thumb mark of the examinee will be

affixed on his answer sheet. Only upon completion of the above will the proctor
signal the start of the examination. Start/Termination time of the exam shall be
announced. Likewise, the examinees shall be appraised of the remaining time once
in a while.
(6) The proctors shall see to it that the rules and regulations
are strictly adhered to. Anybody found taking an examination for another individual,
copying others works or allowing others to copy his answer shall immediately be
disqualified from taking the examination. This will be a ground for further disciplinary
action based on the recommendation of the PROMEX team to be submitted to HPA
(Attn: G1).
(7) The examination will have a time allocation of ninety (90)

minutes.
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(8) Upon termination of the allotted time, all papers shall be

forwarded to the proctor. Late submission of examination papers will not be allowed.
The PROMEX team shall not accept any late papers and shall consider same as
void and outright failure.
(9) The proctor shall announce to the examinees the date of

c. Post PROMEX activities:
(1) All promotional examination teams shall consolidate all

examination papers for processing at AWTSO, TRADOC, PA
(2) AWTSO, TRADOC, prepares copies required in para 3g
above.
5. EVALUATION:
a. Chief, AWTSO, TRADOC shall prepare the statistical analysis,

b. Promotional Examination evaluation result for the calendar year

will be submitted to CG, TRADOC, PA (Attn: G6) for inclusion in the Program Review
and Analysis, as required in the Annual Accomplishment Report.
6. RESCISSION:
rescinded.
7. EFFECTIVITY:
This SOP takes effect upon publication.
BY COMMAND OF MAJOR GENERAL ABU:

Colonel (JSC) PA
Adjutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
PHILIPPINE ARMY
1/AAGPD 29 December 2003
I. REFERENCES:
a. Circular Nr 3, GHQ, AFP dated 1 April 1995, Subject: EP

Promotional System in the AFP.
b. SOP Nr 1, HTCPA dated 2 November 1987, Subject:

c. Letter Directive HPA dated 3 February 1987, Subject:

Promotional Examination for Enlisted Personnel.
d. SOP Nr 4, HTCPA dated 22 March 1985, Subject: Promotional

Examination for Enlisted Personnel.
e. Letter Directive HPA dated 27 May 1982, Subject: EP

Promotional Examination.
f. SOP Nr 13, HPA dated 6 September 1979, Subject:

Promotion Examination.
g. SOP Nr 6, HPA dated 6 September 1995, Subject:

2. PURPOSES: This Standing Operating Procedure prescribes the

policies and procedures in implementing the above cited references and other
guidelines related to the conduct of promotional examination for the Philippine Army
Enlisted Personnel.
3. GENERAL POLICIES:
a. The conduct of Promotional Examination (PROMEX) to Enlisted

Personnel of the Philippine Army shall be conducted only by the Training and
Doctrine Command, Philippine Army with the Chief, Army-Wide Training Supervisory
Office (AWTSO) as the primary responsible officer.
b. Chief, AWTWO, TRADOC, PA shall organize PROMEX Team(s)

that will conduct exam to the different units of the Philippine Army down to the
Battalion level.
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c. Enlisted Personnel assigned in Metro Manila and its immediate

vicinity, could avail of the exam at HTRADOC scheduled every Saturday and at the
CMOS, CAG, PA every last Saturday of the month. No examination shall be
conducted outside the scheduled period except upon approval of CG, TRADOC, PA.
Thos who missed the scheduled examination shall take the succeeding scheduled
examination.
d. The PROMEX Team shall be composed on one (1) officer as

team leader and three (3) EP as proctors or upon the discretion of Chief, AWTSO.
The team composition should not exceed four (4).
e. The PROMEX shall consist of a written examination on General

Military Subjects with weight of thirty percent (30%) and MOS subjects with a weight
of seventy percent (70%). In the case of PFC, all questions will be based on
General Military Subjects.
f. The minimum passing grade shall be seventy percent (70%).
g. Examination results shall be submitted to G1, PA with copies

distributed as follows:
a) One – for Army Adjutant
b) One – for Unit of the examinee
c) One – for G1, TRADOC, PA
d) One – for AWTWO, TRADOC, PA
e) One – for Bulletin Board, TRADOC, PA
h. Result of examination is valid up to the time the Enlisted

Personnel has used said examination for his/her promotion to the next higher rank.
i. A graduate of any career course conducted or accredited by

TRADOC, whose average is eighty percent (80%) and below ninety percent (90%)
inclusive, shall be exempted from taking the PROMEX for one (1) year reckoned
from the date of graduation. Those who obtained a general average of ninety
percent (90%) and above shall be exempted for two (2) years. The general average
from the course taken shall be treated as same rating for the promotional
examination.
4. PROCEDURE:
a. Pre-PROMEX Activities:
(1) Every beginning of the calendar year, Chief, AWTSO,

TRADOC, PA shall prepared a proposed PROMEX scheduled together with a list of
logical requirements for submission to HPA (Attn: G1) for approval.
(2) Upon approval of the PROMEX scheduled, HPA shall

disseminate the scheduled to all PA units and advise them to prepare/review their
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EP for examination. Appropriate review materials shall be sent ahead to units

providing sufficient time for dissemination and preparation of examinee. The review
session(s) shall be treated as major unit activity; records related hereto shall include
list of attendees.
(3) HTRADOC, PA is responsible in the issuance of
appropriate travel orders to the PROMEX team.
b. Activities during the Conduct of PROMEX:
(1) Upon arrival of the examinees at designated examination

center, they will report to the duty authorized representatives from the PROMEX
team for processing.
(2) Examinees should be in proper uniform and should carry

with them their respective PA ID Cards. Each of these cards shall be examined for
authenticity by the proctor-in-charge to ascertain the identity of the examinees.
(3) All examinees will be directed to proceed to the

designated examination rooms.
(4) Before the examination starts, the proctor shall discuss

the examination rules, procedures and regulations to the examinee.
(5) The right hand thumb mark of the examinee will be

affixed on his answer sheet. Only upon completion of the above will the proctor
signal the start of the examination, Start/Termination time of the exam shall be
announced. Likewise, the examinees shall be appraised of the remaining time once
in a while.
(6) The proctors shall see to it that the rules and regulations
are strictly adhered to. Anybody found taking an examination for another individual,
copying others works or allowing others to copy his answer shall immediately be
disqualified from taking the examination. This will be a ground for further
disciplinary action based on the recommendation of the PROMEX team to be
submitted to HPA (Attn: G1).
(7) The examination will have a time allocation of ninety (90)

minutes.
(8) Upon termination of the allotted time, all papers shall be

forwarded to the proctor. Late submission of examination papers will not be
allowed. The PROMEX team shall not accept any late papers and shall consider
same as void and outright failure.
(9) The proctor shall announce to the examinees the date of

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c. Post PROMEX activities:
(1) All promotional examination teams shall consolidate all

examination papers for processing at AWTWO, TRADOC, PA.
(2) AWTSO, TRADOC, prepares copies required in para 3g

above.
5. EVALUATION:
a. Chief, AWTSO, TRADOC shall prepare the statistical analysis,

b. Promotional Examination evaluation result for the calendar year

will be submitted to (CG, TRADOC, PA (Attn: G6) for inclusion in the Program
Review and Analysis, as required in the Annual Accomplishment Report.
6. RESCISSION:
rescinded.
7. EFFECTIVITY:

Adjutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Promotion Authority
I. References:
a. Cir 3, GHQ, AFP dated 26 Sep 84, Subject: EP Promotion

System in the AFP.
b. HPA Letter directive dated 13 Oct 95, Subject: EP Promotion

System in the Philippine Army.
2. In the light of major unit commanders task of not just accomplishing the
mission but of maintaining the morale of personnel, there is a need for them to
exercise certain promotion authorities to their personnel especially those deployed in
frontline critical areas.
3. Such recognition for heroic deeds by personnel should be given to

whom it is due, wherever it is due and at a time when it could provide the best impact
on the morale of men.
4. For purposes of clarifying the promotion authority delegated by the

Major Service Commander to his subordinate unit commanders, published
hereunder are the designated promotion authorities for the different promotion
categories indicated, based on the provisions of the above references:
a. CG, PA:
1) Regular promotion of all EP. This is further delegated to

subordinate unit commanders per para 3b of ref 1a.
2) Meritorious promotion of all EP.
3) Special promotion, except for Promotion of Outstanding

Students graduating from career and specialization courses, which is further
delegated to CG, TRADOC.
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b. Commanders of the major service subordinate units:
Infantry Divisions TRADOC

Engineer Brigades ASCOM
SOCOM ARESCOM
FSRR LABDE
SFR (A) HHSG, PA
1) Regular promotion of EP from E-2 to E-7 without the

need for confirmation by CG, PA.
2) Replacement of vacated rank without the need for

confirmation by CG, PA.
3) Posthumous promotion subject to confirmation by CG, PA

as provided for in para 3d and 19g of ref 1a.
c. Commanders of the following subordinate units:
SG, PA FC, PA
SEB FBGH
ISG SSU
CAG 525EBn
1) Regular promotion of EP from E-2 to E-7 subject to

confirmation of CG, PA.
2) Replacement of vacated rank subject to confirmation by

CG, PA.
5. All other policies in conflict with this directive are hereby rescinded.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Guidelines in the Updating of Issuance

of Summaries of Information (SOIs)
1. References:
a. GHQ Circular Number 30 dated 25 July 2000: Preparation of

Summary of Information.
b. AFPRG 200-013 dated 29 December 1967: Security of

Classified Matter.
2. General: This directive prescribes the policies in the updating and

issuance of Summaries of Information (SOIs) of PA personnel.
3. Purpose: The purpose of this directive is to standardize the manner

by which PA personnel and Units/Offices/Agencies request for the updating and
issuance of SOIs, in order to ensure the accuracy, completeness, integrity and
confidentiality of the information contained therein.
4. Scope: This directive applies to all PA Officers, Enlisted

Personnel and Units/Offices/Agencies requesting for the updating and issuance of
SOIs.
5. Definitions:
a. Summary of Information (SOI) – A summary report of important

information about a PA Officer and EP that includes, among others, his personal
characteristic, family background, educational attainment, military career and service
records, and social affiliations.
b. Officer – All commissioned officers of the Armed Forces of the

Philippines assigned with the Philippine Army.
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c. Enlisted Personnel (EP) – All enlisted men and women of the

Philippine Army.
6. Policies:
a. The Military Personnel Office (MIPO) is the sole agency

authorized to update, revise, produce and issue copies of SOIs.
b. SOIs shall be classified as “Confidential” documents. They will

be marked and handled as such.
c. Updating of the SOI is the responsibility of the individual

concerned. PA personnel must update their SOIs at least once every year.
d. Original or certified true copies of supporting documents must

accompany all requests for the revision/update of an SOI.
e. Individual requests for copies of SOIs shall be made in person to

MIPO when practicable.
f. All Unit/Office/Agency requests for copies of SOIs shall be

communicated in writing to MIPO.
g. Copies of SOIs shall be released to requesting parties only or to

their duly authorized representatives.
h. Individual requesting for and receiving copies of another

person’s SOI must present a written authorized from the latter and proof of identity.
7. Responsibility: Chief MIPO shall be primarily responsible for the

enforcement and proper implementation of this policy.
8. Effectivity: This directive takes effect upon publication.
(Sgd) MELLICENT A PACLIBAR

Colonel WAC (GSC) PA
Acting Adjutant General
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Chapter 4
Discipline, Law and Order
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPA 15 November 2006
SUBJECT: Measures to Free PA Personnel

from “Financial Hazing”
TO: All Concerned
1. Reference: Command guidance of freeing Army personnel from

“financial hazing”.
2. Background:
While the Army is implementing various Morale and Welfare programs

to uplift the well-being of our troops and to boost their will to fight, the malpractices of
some units in the management of our soldiers’ pay and salary have eroded the good
intent of the Army’s MOWEL efforts and the worst; have left our soldiers severely
indebted and over-dropped. Even as the management of pay and salary is an
individual responsibility, the existence of opportunist milking and preying on our
soldiers’ pay and salary, and the prevalence of flawed system in various training
institutions and other units have made our comrades victims of “financial hazing”.
Since the receipt of pay and salary is considered as a key motivator, over-dropped
soldiers end up poorly motivated in the performance of their duties thus affecting the
over-all unit performance and mission accomplishment.
A review of various cases involving financial hazing reveals the

existence of the problem since the early days of pre-entry training and takes into
many forms such as: easily processed loans by agents of lending institutions; force
issuances (“issuematics”) of non-standard line of clothing, personal accessories,
equipment; unregulated social activities; and deceitful cooperative operations.
Outside of the training institutions, another form of financial hazing

commonly known as the “ATM robbery-hostage” scheme is widespread. The
personnel who were enticed to avail easy loan using PA ATM payment system are
forced to surrender their individual ATM cards to the lenders who automatically
withdraw the 10% - 20% monthly interest of the loaned amount. Only after paying the
full amount with the corresponding interest can the personnel retrieve their ATM
card. Personnel who could not get back his/her ATM card were forced to advance
the remaining balance from his/her ATM card in another onerous interest, thus this
totally denied the rightful use of ATM.
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3. Definition of Terms:
a. Financial Hazing – any form of financial transaction entered into

with direct or indirect harassment, deceit and/ or with undisclosed financial term;
obligatory issuance of CCIE unlisted clothing, accessories and equipment;
overpriced cooperative items and obligatory food rationing; control and denial on the
use of ATM; and use of rank and position in running lending operations.
b. “Issuematic” – obligatory or mandatory issuance of items
ranging from food, clothing, personal accessories and equipment, and /or any items
not officially listed as CCIE.
c. Training Institutions – refers to any command or unit that

handles/conducts regular and non-regular schoolings/trainings.
d. ATM “Robbery-Hostage” Scheme – holding and control of ATM

card as collateral in granting loan by the lender or any person for the purpose of
effecting automatic withdrawal of interest and /or of the principal.
e. Interest – any form of additional periodic payment over and

above the borrowed cash.
f. Shark Lenders/Lenders – any person directly or indirectly grant

loan or any person who refers to or facilitated the granting of loan to military
personnel or to his immediate family imposing exorbitant interest rate.
g. Exorbitant Interest Rate – any required periodic payment added

to or computed in reference to the actual value of cash borrowed which amounted to
more than 5% per month.
h. Over-dropped – any person whose monthly take home pay is

below P 4,200.00 over and above the subsistence allowance after deducting all
mandatory financial obligations except savings/capital contributions.
4. Purpose:
This directive is intended to free PA personnel from various forms of

financial hazing and create ideal atmosphere in different training institutions wherein
culture and tradition of frugality, value on hard earned money, simple and modest
way of living based on ones means, economy and financial efficiency, and financial
independency thrives.
5. Policies and Responsibilities:
a. Training Institutions:
1) No forced/automatic issuance or encouragement to

procure any items not officially listed as CCIE.
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2) No obligatory rationing of food items, mandatory selling of

raffle tickets and limit social activities to open collar and induction of class officers.
3) On Cooperative Operations:
i) Sergeant Majors of PA major subordinate units

must approve all items catered by the cooperative to trainees and all vending related
transactions therein.
ii) Profit from each item must not be more than 5%

from purchased capital.
iii) A pricelist of all sold items must be conspicuously

posted within vicinity of the store.
iv) Shareholders list and monthly financial and stock

status must be posted in the unit bulletin board.
4) No laundry persons shall be allowed to service the

trainees/students. They must be given appropriate time devoted for their personal
hygiene and grooming to include washing clothes as part and parcel of their training.
5) No agents of lending institutions shall be allowed to

conduct information drive on how to avail loans and no application forms of any
nature shall be allowed. Instead, the opening of savings accounts such as capital
contributions shall be encouraged.
6) Financial transactions such as loans and applications for

insurance and capital contributions must be applied at the nearest lending
institutions stationed in the area.
b. Unit Commanders:
1) Upon report for duty of newly graduated trainees, conduct

an inquiry on their pay slips for any unauthorized deductions (deductions of
unapplied insurances, double deductions, and existence of unauthorized loan
deductions). Likewise, examine also the existence of standing loan from “shark
lenders” committed while on training. Any discovery of same shall be reported to PA
Major Unit Commanders (attention: Unit Inspector General) for appropriate action
copy furnished Office of the Army Inspector General.
2) Periodically inspect if their personnel or immediate

members of their families are in control of their respective ATMs. Personnel found
using their ATM cards as collateral by letting lenders to get hold of the card shall be
reported and investigated.
3) Ensure that their respective commands are free from any
forms of ‘financial hazing” operations.
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4) Shall ensure that personnel under their respective

command were properly informed on command financial policies and well advised on
the proper financial management. Financial issues/guidance shall be regularly
included in the conduct of TI & E.
5) Shall ensure through respective SDOs/DOs that all forms

of monetary remuneration entitled and intended to personnel were disbursed to the
rightful recipient within legally prescribed time.
6) Upon assumption of command shall submit
specimen signature to FSU serving his/her unit.
c. Unit Sergeant Majors:
1) Sergeant Majors of PA Major Subordinate Units shall

periodically (at least once a month) inspect compliance of training institutions under
their respective command to this directive and include said report to the periodic
report submitted to HPA (attention: Office of the Army Sergeant Major).
2) Sergeant Majors of PA Major Subordinate Units shall

provide appropriate advice through “Sergeant Majors’ Time” on trainees under their
respective command on financial issues before allowing the conduct of information
drive by various agents of lending institutions.
3) Sergeant Majors of various PA units shall audit once a

month cooperatives (registered or non-registered) operating under their respective
units. Likewise, ensure that all items have price tag or an updated pricelist is
conspicuously posted within vicinity of the store.
d. All personnel are encouraged to report existence of “financial

hazing” operations directly or indirectly happening from and within training
institutions and military camps. Reports shall be addressed to the concern PA major
Unit Commanders (attention: Unit Inspector General) copy furnish (written or e-mail)
Office of the Army Inspector General.
e. Unit Inspector General in coordination with the unit concern shall

conduct appropriate investigations. Sanctions against all concern military personnel,
both lenders and borrowers, shall be determined by respective PA Major
Subordinate Unit Commanders/ unit commanders, whichever is appropriate.
Sanctions may range from relieved to reassignment outside of the unit area for
Officers, demotions for Enlisted Personnel and dismissal for civilian employees.
f. Unit Officers and NCOs who are by virtue of their rank and
position (unit commanders, SDOs/DOs and finance sergeants) could influence
personnel’s financial transactions are strictly prohibited to engage in any form of
lending scheme either directly or indirectly. This includes the selling of supplies or
“items” by their respective espouse, children and relatives inside camp of units they
were presently assigned.
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g. Finance Center:
1) Main Unit responsible in ensuring that PA personnel

received the right monthly and related monetary remunerations, including bonuses
and allowances, as prescribed and Command finance related guidance are strictly
enforced.
2) Finance Service Units (FSUs) shall process and examine
only pertinent papers for loan application of the applicant under her paying
jurisdiction. Likewise, maintains specimen signatures of unit commanders under their
respective paying jurisdiction.
3) In case the applicant is in Manila for R & R, mission,

hospitalization, schooling, official leave and others, corresponding order shall be
presented before the Chief, Finance Record Branch (FRB) for processing.
4) Denied effecting of out right deductions with less than P

4,200.00 monthly take home pay left on personnel over and above the subsistence
allowance.
5) Deductions for additional loans or “re-loans” for those

receiving less than P 4,200.00 monthly take home pay, over and above the
subsistence allowance, shall be denied unless the existing loan to which the current
deduction is in effect is fully paid. Hence, shall make appropriate representation with
the lending institutions prohibiting personnel on acquiring additional loan or “re-loan”
if they are receiving less than the prescribed minimum take home pay.
6) Shall report, investigate and imposed sanctions against

its personnel who tampered financial records in favor or against existing Command
Directives. Sanction against Officer may range from relieved from present
assignment to reassignment outside the Finance Service, dismissal from the service
to demotion on Enlisted Personnel and appropriate command charges on civilian
employees.
h. ATM Card:
1) The adoption and use of ATM card as a means of

facilitating the disbursement of pay and allowances of PA personnel is a system
covered by HPA regulations. Thus, HPA is morally obliged to look into and address
any usage of which that affects the morale and welfare of her troops.
2) Containing and/or regulating the use of ATM card, as a

system owned by the Army, by protecting troops against abusive and opportunistic
interest groups/parties is only but part of many means on how the Army promotes
and advance the morale and welfare of her troops.
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3) Under the bank contract entered into and signed by

contracting parties (the bank and the cardholder), the use of the ATM card is
confined only to its registered user. Considering that the Army and bank/s entered
into and signed legal agreement through MOA, this MOA binds the Army on the
enforcement of such provision.
i. Administrative Sanctions:
1) Officers and Civilian Employees who were found violating

the provisions stated in this policy shall be relieved and reassigned outside his/her
PA Major Subordinate Unit’s area of operations.
2) Enlisted Personnel who were found violating the

provisions stated in this policy shall be demoted and reassigned outside of the unit
(battalion or its equivalent).
3) Civilians (non-military personnel) who were found

violating the provisions stated in this policy shall be prohibited from entering military
installation where he/she is operating.
4) Non-compliance to the minimum take home pay and use

of ATM card as collateral is a ground for non-reenlistment, promotion and granting of
privileges.
6. Rescission: This Command Directive is in support to the existing

Command Directives/Guidance subjects: Measures to Reduce Excessive Loans of
PA Personnel dated 30 July 2006, Take Home Pay of PA Military Personnel and
Civilian Employees dated 26 May 2006, and 12 Months Maximum Term of Payment
for Loan, GHQ dated 07 Nov 2006. Any inconsistency arises thereof is rescinded.
7. This Letter Directive shall takes effect upon publication:

Adjutant General
DISTRIBUTION
“E”
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Removal of Tattoo
TO: All Unit Commanders/Head of Offices
1. References:
b. HPA Letter Directive dated 04 Feb 92 re-Prohibition/Removal of
Tattoo.
2. Purpose: Reports coming to the attention of this Headquarters reveal
that some Magdalo Members who were charged and convicted in the Oakwood
Mutiny and were already assigned to different PA Units bear/sport tattoo or other
marks of such nature indicating their membership in the said organization. This is a
violation of the existing policy set forth in the aforecited reference.
3. In the view of the foregoing, all Unit Commanders/Head of Offices

having personnel assigned to their units who are members of the Magdalo Group are
directed to have them inspected for tattoos bearing the Magdalo sign or any similar
design. Unit Commanders shall direct their personnel bearing such marks to have
them removed. Unit Commanders are hereby held responsible for the strict
implementation of this directive and to institute appropriate punishment to those who
refuse to comply with this order.
4. Moreover, Unit Commanders are directed to submit reports stating

therein the names of the offender as well as the administrative measures taken
thereon.
5. For immediate implementation and strict compliance.

.
BY COMMAND OF LIEUTENANT GENEREAL TOELNTINO:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAGP 01 August 2006
SUBJECT: Conduct of Military Personnel
TO: All Unit Commanders/Chiefs of Office
1. It has been observed that unmilitary-like conduct/decorum perpetrated

by some military personnel is prevalent at Headquarters Philippine Army and other
Army Camps. This problem will lead to the deterioration of the PA’s state of
discipline if left unchecked. The following are the commonly observed
misdemeanors:
During Ceremonies/Formation:
a. Putting the hand inside the pocket and slouching.
b. Standing in formation with arms akimbo.
c. Standing on one leg.
d. Talking while the ceremony/activity is on-going.
e. Giving unnecessary remarks/side comments while in formation.
During Daily Activities:
a. Smoking in public places and while walking in military uniform.
b. Not attending command activities such as Flag Raising/Retreat
Ceremonies.
2. The Officers and enlisted personnel of the Philippine Army must

conduct themselves with dignity expected of them at all times.
3. Commanders and Chiefs of Offices are held responsible to remind all
personnel under their units/offices on the above-cited guidelines.
4. Military Police (MP) shall issue Delinquency Report (DR) to military
personnel who will be caught smoking in public places while in military uniform.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Cockfighting and other Gambling-related practices
TO: All Unit Commanders/Head of Offices
1. Reference: Command Guidance.
2. It has been observed that there is a resurgence of military personnel

being seen in cockfighting arenas and other similar gambling places despite the
existing policy prohibiting such practice. This habit affects not only the efficiency of
the personnel but could possibly be a root cause of serious domestic problems.
3. Henceforth, all military personnel who are seen at the aforementioned

places shall be meted with administrative sanction. Unit Commanders are hereby
held responsible for the institution of appropriate punishment and the strict
implementation of this directive. Moreover, Unit Commanders are directed to submit
reports stating therein the names of the offenders as well as the administrative
measures taken therein.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 12 January 2005
SUBJECT: PHILIPPINE ARMY DISCIPLINE LAW AND ORDER

CLEARANCE SYSTEM OPERATIONAL GUIDELINES
1. References:
a. Discipline, Law and Order Clearance System Project.
b. DLOIS User Reference Manual.
c. GHQ, AFP Letter Directive dated 18 September 1974, Subject:

Pending cases.
d. GHQ, AFP Letter Directive dated 30 September 1999, Subject:
Delineation of functions of OESPA, APM and AJA.
e. SOP Nr 07, HPA dated 17 May 1993, Subject: PA Security
Adjudication Board.
2. Background:
The Discipline Law and Order Clearance System was conceptualized
to address the growing concern for the availability of a reliable and efficient
management system to attend to the systematic data warehousing, statistical
analysis and record tracking of cases involving military personnel and civilian
employees of the Philippine Army. This system further aims to facilitate the
generation of accurate data regarding DLO concerns, to be used primarily in
personnel management, top level planning, decision making and to promptly comply
with other requirements mandated by higher headquarters.
3. Purpose:
This policy prescribes the guidelines and procedures to be followed in

the centralized issuance of the DLO Clearance Certificate (DLOCC) from HPA level
down to the Division level, or their equivalent.
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4. General:
a. This document prescribes the policies and administrative

procedures governing the centralized issuance of HPA and subordinate unit DLO
Clearances of the following offices namely:
(1) Office of the Army Provost Marshal (OAPM).
(2) Office of the Army Judge Advocate (OAJA).
(3) Office of the Army Inspector General (OAIG).
(4) Office of the PA Efficiency and Separation Board

(OPAESB).
(5) Office of the Army Ethical Standards and Public

Accountability (OAESPA).
b. With the implementation of the Discipline, Law and Order

Information System, the clearances issued by OPM, OSJA, OIG, OPAESB and
OESPA will already be consolidated into one single clearance known as the DLO
Clearance Certificate (DLOCC).
c. The scope of the DLOCC is limited only to ascertain whether

military personnel or civilian employees have pending cases either in the military or
civil courts, or whether they are facing administrative charges in any government
body. It should be made clear that the DLOCC does not cover money or property
accountability. A separate clearance by the office concerned should be issued for
that purpose.
d. The Office of the Army Adjutant General (OAAG) and OG1 of

the subordinate units are primarily responsible for the centralized issuance of the
DLOCC. These offices will become a one-stop-shop for military personnel of civilian
employees of the Philippine Army who will request for clearance to support whatever
undertaking they intend to pursue.
e. With the activation of the Discipline, Law and Order Clearance

System, OAAG and subordinate unites ones shall maintain an automated database
system that will capture data on pending or resolved cases of military personnel and
civilian employees, coming form the offices of the PM, SJA, IG, PAESB and ESPA.
Aside from issuing the DLOCC, this database will also serve as a reliable source for
accurate and speedy availability of information and statistical data to be used in top
level planning, decision-making and personnel management or other information as
may be required by higher headquarters.
f. The implementation of the Discipline, Law and Order Clearance

System will be strictly under the functional jurisdiction of the Discipline, Law and
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Order Branch of OG1. This office will closely monitor on a daily, weekly and monthly
basis specific names of personnel who were issued DLOCCS At the HPA level, the
Discipline, Law and Order Branch of the Army Personnel Management Center will
submit a report to OG1, PA on a weekly basis the number of personnel who were
issued DLO Clearance Certificates and a monthly report of cases. Likewise,
subordinate unit Ones shall also submit a similar report to OG1, PA on a weekly
basis.
g. The DLOC can be revoked anytime should there be errors

arising from deficient electronic data processing or that recent additional data has
been obtained that the personnel concerned has a pending case.
5. Definition of Terms:
a. Dropped Cases – It is a disposition laid down by an investigating

office on a complaint filed before it and declaring the same as dropped because of
but not limited to the following instances:
(1) lack of jurisdiction;
(2) lack of sufficient evidence;
(3) charges are unfounded or lack of legal basis;
(4) the case is already resolved;
b. Closed Cases – The case is considered closed when after

investigation the accused has been exonerated, convicted or acquitted by competent
authority.
c. Pending Cases – For all intent and purposes, a case is

considered pending when:
(1) a criminal case has been filed before any court of law or
General Court Martial;
(2) an administrative case has been filed before the PA

Efficiency and Separation Board;
(3) a case is under investigation pursuant to Circular 17, AFP

dated 02 Oct 87, in case of enlisted personnel.
d. Resolved Cases – The case has been decided by competent

authority with finality.
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6. Guidelines and Procedures:
A. HPA LEVEL:
(1) Personnel who desire to secure a DLOCC shall file a

written request with the OAAG. The unit or office where the individual is assigned
shall make the written request and signed either by the Unit Commander, Chief of
Office, S1 or admin officer of the unit. Individual and/or verbal requests shall not be
entertained.
(2) The request shall state the specific purpose for the
clearance. In no case shall the purpose be “for whatever legal purpose it may
serve”.
(3) Upon verification by OAAG in the database that the
personnel concerned has no derogatory record, the office will issued the DLO
Clearance Certificate as prescribed in the DLOIS Report Form. (See Annex ‘A”)
(4) The DLOCC shall be signed by AAG himself or in his

absence, his authorized representative. Furthermore, the DLOCC shall not be valid
unless it carried with it a dry seal from OAAG.
(5) If it appears in the data base that the requesting party has
a pending case, the DLOCC shall indicate the following:
i. Nature of the case
ii. The name of the complainant
iii. The date the case was filed
iv. The office taking cognizance of the case, and
v. The status of the case, whether the same is

dropped, closed, pending or resolved.
(6) After having knowledge that he/she has a pending case,

the personnel concerned shall immediately report to the DLO Branch, APMC and
present the DLO Clearance certificate to the Branch Chief, who will verify the entries
thereof. The C, DLO shall advice the person and the office handing the case on
what legal procedures to undertake to expedite the speedy disposition of the case.
(7) OAAG shall submit a Weekly Report to the DLO Br,

APMC every Friday at 1200H indicating therein the specific date and names of
personnel who were issued DLOCCs with no pending cases as well as those with
pending case, indicating therein the nature of each case.
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(8) The issuance of the DLO Clearance Certificate shall be

from 0800H to 1500H, Monday to Thursday only. Personnel whose requests are
submitted beyond the specified time shall be required to return the following day to
get his clearance. No requests for clearance shall be entertained on Friday,
Saturday and Sunday.
(9) Access to the system is restricted to authorized users

only. In cases where tampering of data is discovered, the user whose name is
registered in the Access Security Module shall be primarily held liable. In
compliance with the procedure on administrative due process, the user shall be
meted the maximum penalty of separation/discharge without honor in case of military
personnel and separation from the service for cause if it involves a civilian employee.
The Chief of Office directly supervising the user, shall likewise be held responsible
by virtue of the principle of Command Responsibility.
(10) Corrections or updates made in the DLOCS database
shall be made only when covered by a directive coming from OG1, PA. The
directive shall have attached to it the approved communication coming from CG, PA
in cases of Officers and Civilian Employees and CS, PA in case of enlisted
personnel.
B. DIVISION LEVEL OR ITS EQUIVALENT:
As far as i8t is deemed practicable, the implementing guidelines,

rules, regulations and procedures for the issuance of the DLOCC in the subordinate
units, are similar to that in the HPA level; only that the Office primarily responsible in
the issuance of the DLOCC is the DLO Branch of the Office of the Assistant Chief of
Staff for Personnel, G1.
C. COMMON PROVISIONS:
(1) Any means and signs of tampering made on the face of

the document such as erasures or superimpositions will render the clearance invalid.
In case there is a need to reproduce the DLOCC, photocopies should be
authenticated by the Office of the Army Judge Advocate (OAJA) only after the
original is shown. Should it be discovered that the authenticity of a reproduction of
the DLOCC was forged; the authenticator shall be held administratively liable. If in
his sound judgment, the authenticator doubts the authenticity of the original
document, he shall immediately refer the matter to the issuing office in order to
confirm its validity.
(2) In case of conflict between the entries in the DLOIS

database and hard copy reports on file, the latter will prevail and the burden of proof
will rest upon the personnel concerned to prove that his case has been properly
disposed with.
(3) In case of major breakdown in the system, the Office of

the Army Adjutant General or OG1 of the subordinate units as the case may be, shall
cease from issuing the DLO Clearance Certificate and the Offices of the PM, SJA, IG
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PAESB and OESPA will revert back to the old procedure of issuing their respective
clearances to the clientele.
(4) The update of cases from the subordinate units to OG1,

PA shall be made either through e-mail, by messenger or by any fastest means
available. If by messenger, the update of cases shall be submitted to OG1, PA every
end of the month.
(5) Subordinate units not yet linked with the DLO Clearance
System shall continue to adhere to the old system where the Offices of the PM, SJA,
IG and OESPA will issue their respective clearances to the clientele, until such time
they will be linked to the system.
7. Duties and Responsibilities:
a. DLO Br, Office of the Assistant Chief of Staff for Personnel, G1,
PA and G1 of subordinate units:
(1) Primarily responsible as the system administrator in the

issuance of the DLOCC.
(2) Maintains statistical data regarding status of cases army-

wide for prompt and accurate information input in aid of decision-making.
(3) Facilitate prompt tracking of the current disposition of

cases.
b. OPM, OSJA, OIG, PAESB, OESPA.
Responsible for keeping their respective database updated on a

daily basis.
c. DLO Br, APMC:
(1) Submit report to AC of S for Personnel, G1, PA a weekly

report on the issuance of the DLOCC.
(2) Submit monthly report of cases to OG1, PA
d. OAAG:
(1) Responsible for the issuance of the DLOCC at the HPA

level.
(2) Submit a weekly report in the issuance of the DLO

Clearance Certificate to APMC.
e. AMIC:
Responsible for the development, maintenance of software,

audit trail, security of the system and other technical assistance.
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f. Signal Battalions/CISO:
Responsible for the maintenance of software in case of minor

deficiency.
9. Rescission:
All other publications inconsistent with this directive are hereby

rescinded.
10. Effectivity:
This policy shall take effect upon publication.
BY COMMAND OF LIETENANT GENERAL SENGA:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 08 May 2004
SUBJECT: Monogamy in the Philippine Army
1. REFERENCES:
a. PD 1638 PROMULGATED 10 Sep 79 (Retirement and

Separation for Military Personnel).
b. Circular Nr 8, GHQ, AFP dated 04 May 1993, Subject:

Permission to Marry of Military Personnel.
c. EO 227 promulgated 06 July 1987 (The Family Code of the

Philippines).
d. PD 1083 promulgated 04 Feb 77 (Code of Muslim Personal

Laws).
e. The Rationale and Laws Behind Polygamy in Islam by Abu

Ameenah Bilal Philip s and Jameelah Jones, Tawheed Publications, 1999.
2. GENERAL:
It has always been a perennial problem of the Philippine Army

regarding military personnel who have been retired/separated from the military
service or died in line of duty, as to who is the rightful beneficiary to their
retirement/separation or death benefits. This problem arose due to some of our
military personnel who have contracted marriage more than once without knowledge
of their legitimate spouses. Some personnel also, may not have contracted a
subsequent marriage but sired illegitimate children with another women other than
his legitimate spouse. Being the case, the Army is continually confronted with
numerous complaints from surviving wives and paramours alike, who wanted to have
a just and equal share of the benefits of the individual soldier.
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3. PURPOSE:
This directive provides for guidelines to all military personnel to adhere

to the monogamous marriage system in order to avoid future conflicting claims of
benefits.
4. POLICIES:
a. To prevent the incidence of conflicting claims to retirement/death

benefits, Christian military personnel should strictly adhere to the monogamous
marriage system as embraced by the Christian Faith. Military personnel can only
marry for the second time, only when the first marriage is annulled by competent
authority.
b. Notwithstanding the rule of Islamic Law permitting a muslim to

have more than one wife, unless he can deal with them with equal companionship
and just treatment. Thus, a muslim military personnel must be able and willing to
divide his time and wealth in an equitable fashion before he is allowed to have more
than one wife conversely if he is unable to feed clothe and house at his wives justly
then he should not marry more than once.
c. Muslim military personnel who are planning to get married or to

remarry shall submit a written request to his/her immediate Commanding
Officer/Head of Office at least two (2) months before the expected date of marriage.
The request shall include all pertinent information on the prospective bride/groom
and in case of remarriage, an order of the proper Shari a Circuit Court authorizing
him to contract a subsequent marriage.
d. Military personnel who contract marriage without the written

permission/clearance from appropriate approving authority in violation of ref 1 (b)
shall be denied re-enlistment upon ETE in case of enlisted personnel; non-extension
of tour of duty after expiration of ETAD in case of reserve Officers; and referral to the
appropriate ESB in case of regular Officers and reserve Officers who have attained
security of tenure pursuant to EO 79
e. The conversion of a non-Muslim to Islam shall not have the

effect of extinguishing any obligation or liability whatsoever incurred prior to said
change.
f. For purposes of death benefit claims of deceased military

personnel under PD 1638, the legitimate survivors shall mean only.
(1) Surviving spouse if married to the deceased prior to the

latter’s retirement/separation; provide that he/she has not remarried and/or is not
legally separated from the deceased by judicial decree or whose marriage with the
latter was not annulled on grounds attributable to said surviving spouse.
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(2) Surviving children of an Officer or enlisted man who are

below 21 years of age and born of his/her marriage contracted prior to
retirement/separation from the service. Illegitimate as well as adopted children are
also considered survivors provided their recognition and/or adoption took place while
the deceased parent was still on active military service. Other proofs of filiation
allowed by law and jurisprudence, such as admission in a public document or a
private handwritten document and/or the acknowledgement or recognition made by a
close relative of the deceased, among others, may be admitted to establish paternity.
(3) Surviving parent(s) if the deceased military personnel
died sin gle, provided he/she has no illegitimate child/children.
(4) Surviving Brothers and Sisters who have not reached

twenty-one (21) years of age, if the deceased died single and his parents were both
dead.
5. EFFECTIVITY: This letter directive shall take effect upon publication.

Adjutant General
DISTRIBUTION:
“A”
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HEADQUARTERS
PHILIPPINE ARMY
Fort Andres Bonifcaio, Makati City
1/AAG 24 November 2005
SUBJECT: Disposition of Civilian Lawyers as Retainers in Major

Subordinate Units of the PA
1. RERENCES:
a. Approved DF dated 16 November 2005, Subject: Civilian
Lawyers.
b. HPA Letter Directive dated 01 June 2002 (Utilization of
Reservist Lawyers).
2. GENERAL:
Our mission is mainly focused to destroy and decisively defeat the
three main internal security threats. However our operating units are frequently
exposed to legal battles arising from legitimate combat encounters and due to the
shortage of JAGS Officers, the Philippine Army cannot cope up with the legal
demands of the line units. More often than not, our personnel are harassed by
complaints and cases filed by cause-oriented groups, which has affected the
performance, effectiveness and morale of our troops.
To address this problem, the Army has considered engaging the

services of civilian lawyers to assist our subordinate units in initiating legal offensive
against the enemy band defending our personnel in any court of law against
incriminatory complaints filed against them.
3. PURPOSE:
The purpose of this policy is to set the guidelines in the disposition of
civilian lawyers to be utilized as legal advisers, defense lawyers and private
prosecutors in consonance with the ISO plan of the Philippine Army.
4. POLICIES:
a. Infantry Divisions and Infantry Brigades shall be authorized to

retain the services of one (1) civilian lawyer as the unit’s legal counsel.
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b. The unit concerned shall be responsible in selecting their legal

counsel. A reservist lawyer may be preferred. They shall coordinate with the
Integrated Bar of the Philippines (IBP-Local Chapter), the Public Attorney’s Office or
other law offices of engage the services of a lawyer of their own choice.
c. The name of the lawyer shall be forwarded to the Division

Commander for approval. Likewise, G2 shall conduct a complete background
investigation on the lawyer concerned.
d. The services of the lawyer as retainer for a particular unit should

be covered with orders, to be published by the Division Adjutant.
e. Once approved, a Contract of Service shall be executed by and

between the Unit, represented by the unit commander and the retainer. The contract
shall be valid for one (1) year.
f. The lawyer shall receive a retainer’s fee of Seven Thousand

Pesos (P7,000.00) per month.
g. The following are the duties and responsibilities of the retainer:
1) Assist in the execution of affidavits, depositions and other

legal documents and to notarize all oaths and affirmation as provided for by law;
2) Act as legal counsel in any civil, criminal or administrative

case filed against personnel of the unit;
3) To appear and represent the client in the filing of civil,

criminal or administrative cases instituted by the unit or personnel concerned;
4) Provide legal opinion and / or advice regarding any case

referred to him.
5) Conduct periodic lectures or TI & E to the troops

regarding human rights, international laws, constitutional rights of the accused,
common crimes committed under the Revised Penal Code and other related topics
as part of the Dagdag Kaalaman of the Troops.
5. EFFECTIVITY: This letter directive shall take effect upon publication.

Adjutant General
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RETAINER’S AGREEMENT
KNOW ALL MEN BY THESE PRESENTS:

This Retainer’s Agreement made and executed by and between
___________________________________________________
_____________ (full name of unit commander), Filipino, of legal age, single/married,
with residence at ___________________________ and presently the Commanding
Officer of __________________________stationed at _____________________
hereinafter called the CLIENT, and
________________________________________________________________
(full name of the lawyer), Filipino, of legal age, single/married, with residence at
__________________________, hereinafter called the RETAINER.
WITNESSETH:
That this Agreement shall be valid for one (1) year but may be revoked
anytime by the EMPLOYER, if the latter may deem it necessary to terminate the
services of the RETAINER;
That the RETAINER shall receive a monthly retainer’s fee of SEVEN
THOUSAND PEOS (P7,000.00)
That the following are the duties and responsibilities of the RETAINER:
a. Assist in the execution of affidavits, depositions and other legal
documents and to notarize all oaths and affirmation as provided for by law;
b. Act as legal counsel in any civil, criminal or administrative case filed
against personnel of the unit;
c. To appear and represent the client in the filing of civil, criminal or
administrative cases instituted by the unit or personnel concerned;
d. Provide legal opinions and / or advice regarding any case referred to
him.
e. Conduct periodic lectures to the troops regarding human rights,
international humanitarian laws, constitutional rights of the accused common crimes
committed under the Revised Penal Code and other related topics;
f. Other duties as the client may direct.
IN WITNESS WHEREOF, the parties hereto have hereunto signed this
contract the day and year first above written, in (province / city / municipality),
Philippines.
__________________________ __________________________
(EMPLOYER) (RETAINER)
Signed in the presence of:
_________________________
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REPUBLIC OF THE PHILIPPINE)

) S. S
CITY OF ___________________)
BEFORE ME this __________ day of _______________ 20 __________ in the City

of____________, Philippines, personally appeared _______________________________
and___________________ with Community Tax Certificate No.
__________________________ and _______________________________________
issued at _______________________ and ________________________ respectively,
known to me to be same persons who execute the foregoing instrument and they
acknowledge to me that the same are their
free act and deed.
This instrument, consisting of _________ pages, including the page on which this
acknowledgment is written, has been signed on the left margin of each and every page
thereof by ________________________ and _______________________ and their
witnesses, and sealed with my notarial seal.
IN WITNESS WHEREOF, I have hereunto set my hand, the day, year and place
above written.
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HEADQUARTERS
PHILIPPINE ARMY
PERSONNEL DIRECTIVE
NUMBER 01
DISPOSITION OF AWOL CASES
1. REFERENCES:
a. GHQ, AFP Circular Nr 17 dated 2 Oct 87, Subject: Prior to Expiration
of term of Enlistment.
b. HPA Personnel Directive Nr 1 HPA dated 22 Jan 93, Subject:

Disposition of Cases/Imposition of Administrative Punishment.
c. Article of War 105, Disciplinary Power of the Commanding

Officer.
2. GENERAL:
It has been observed that handling and disposition of AWOL cases take a long period of time
before finally acted upon. One probable reason foe this is lack of knowledge on the
procedures to be taken. Further, administrative sanctions meted to personnel committing
AWOL are not of the same degree of punishment. A glaring example of this is that some
personnel committing AWOL for 7 days are merely admonished or reprimanded while
others are reduced in rank for the same gravity of offense. This is happening because there
is not prescribed standard of punishment to guide commanders in imposing sanctions to
personnel who are committing said offense.
3. PURPOSE:
This directive prescribes the guidelines in the handling, disposition and

imposition of administrative punishment against enlisted personnel of the Philippine Army
who are violating AW 62 (AWOL).
a. Honorable Discharge - Discharge prior to ETE by reason of

dependency/hardship, marriage and other circumstances cited under Circular 17,
para Sal, 2, 2GHQ, s-87.
b. Discharge for the good of the service - Discharge of military

personnel whose suitability for retention in the service has rendered him to be subject to
administrative separation (Not recommended for further service).
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c. Discharge for the convenience of the government - Discharge from

the service of military personnel due to unfitness on lieu of GCM trial for expeditious mode of
separation.
d. Discharge from the service with Prejudice to Reentry -Discharge from

the service of military personnel due to unfitness on lieu of GCM trial for expeditious mode
of separation and bars the offender from reentry into the service.
e. Discharge Without Honor - Discharge of military personnel from the

service due to misconduct or unfitness or if the unauthorized absence is continuous for a
period of three (3) months or more.
f. Degree - A weight of punishment impossible, depending on the

gravity or period of AWOL committed. As shown on the Table of Punishment (Annex A),
the number of AWOL is bracketed in 1-5 days, 11-20 days, etc. each bracket forms a
degree, and each degree also forms a period which are minimum, medium and maximum.
g. Recidivist - Second time offender of the same offense and maybe

punished one degree higher.
h. Habitual Offender - is a third time offender or more often and maybe

punished two degrees higher.
5. PROCEDURE:
a. Once AWOL is committed by EP, the unit concerned shall

immediately reflect same in the Morning Report. After ten (10) days or on the 11th day of
AWOL the same shall be reflected in the Morning Report as dropped from rolls. Thereafter,
the PA Finance Center shall be informed for the stoppage of the pay/allowances effective
on the date of dropping from the rolls, and AFP AGO Form 45 shall be accomplished and
submit it to the Command/Bde/Division Provost Marshal, depending therein, copies of
Morning Report on his AWOL and dropped from rolls.
b. Efforts shall be exerted by the unit concerned in determining the

whereabouts/actual status of the offender by sending letters, Radio Message or any other
means of communications. On the other hand, the Command/Bde/Division Provost
Marshal upon receipt of the AFP AGO Form 45 shall cause the apprehension of the
offender. Lateral coordination can be made with other units including PNP units for such
apprehension. If arrest is made and the offender has money or property accountability, the
unit Provost Marshal shall cause the submission of AFP AGO Form 45 to the Army Provost
Marshal for appropriate action.
c. Once the offender has been arrested or has reported on duty, same
be reflected in the Morning Report and the duly accomplished AFP Ago form 45 together
with a copy of Morning Report on his return to military control shall be submitted to unit
Provost Marshal, thence to Army Provost Marshal, if AWOL has been reported to him.
d. In all cases, investigation shall be conducted by the unit concerned to

determine the administrative liability of the offender once he returns to military control. The
following procedures will be adhered to:
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1. AWOL of even less than ten (10) days shall be investigated and
appropriate punishment be imposed, if proven guilty.
2. If the offender has returned to military control (RTMC) after

dropping from the rolls, an investigation should immediately be conducted and appropriate
punishment be imposed in accordance with the Table of Punishment.
3. If after ninety (90) days and the offender has not yet returned
to duty/returned to military control without any communication informing his unit regarding
his whereabouts, investigation in "absentia" shall be conducted by the unit concerned and
investigation report be rendered, indicating and attaching the following document and the
like:
a) Copies of MR on AWOL and dropped from rolls.
b) AFP, AGO Form 45
c) Affidavit of First/Sgt and Company

Commanders/Admin Personnel Officers regarding the AWOL.
d) Certification regarding his money or property

accountability.
e) Statement of Last Payment and Receipt from Finance

Service unit concerned with regards to reimbursement of overpayment of pay and
allowances.
f) Letters/telegrams or any means of communication sent to

locate the concerned personnel;
4. The Bn Commander with his recommendation as to the

disposition of the case shall indorse the IR to the Command, Bde or the Division Provost
Marshal as the case maybe for further evaluation and indorsement to the Commander.
Appropriate charges maybe filed before the appropriate civil court for erring military
personnel who were discharged from the service with the firearms/property accountability,
by Army Judge Advocate.
5. When the punishment imposed is discharged or separation

from the service, the Command, Group, Bde or Division Headquarters shall issue the order
subject to confirmation by Hqs Phil Army within fifteen (15) days from investigation and the
discharge order must indicate the cause of the discharge. The date of discharge shall
retroact to the date a personnel was marked AWOL. The ETE of the concerned EP must
be indicated in the investigation report. Thereafter, the records of the case including a copy
of discharge orders will be indorsed to HPA Attn: AC of S, G1, for the characterization of
discharge.
6. PUNISHMENT:
a. To standardize action, the table of punishment (see attached) will serve

as a guide in determining the appropriate sanction to be imposed.
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b. Second time offenders will be meted one (1) degree higher from that of
the punishment imposable, while third time offenders will be meted two (2) degrees higher.
c. Any offender who commits AWOL for three times in a span of twelve
(12) months shall be discharged from the service, regardless of the aggregate number of
days he committed AWOL.
7. IMPLEMENTATION:
Unit Commanders are held responsible for the implementation of this

directive.
8. RESCISSION:
All directives or policies that are in conflict with this directive shall be deemed
rescinded.
9. EFFECTIVITY:
This personnel directive shall take effect upon publication.

Adjutant General
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STADARDIZATION OF TABLE OF PUNISHMENT OF AWOL CASES IN

REFERENCE TO AW 105, AMENDED CIR 17, GHQ, S-87
Nr of Days Min Punishment Medium Punishment Max Punishment

AWOL
1-6 Days Admonition (1-2 days) Reprimand (3-4 days) Restriction to limits not
more than 15 days with
extra fatigue (5-6 days)
7-1 2 Days Restriction to limits not Hard labor of not more than Detention /confinement of
less than 15 days with extra 15 days without /not more than 15 days
fatigue. (7-8 days) confinement. (9-10 with labor not more than 15
days) days. (1Q-12days)
13-20 Days Detention/confinement not Detention/confinement not One (1) rank demotion if
more than 15 days with hard less than 15 days but not the offender is Pvt, he
labor not less than 15 more than 30 days. (16-18 shall be discharged from
days. (13-1 5 days) days) the service under
honorable condition. (19-
20 days)
21-30 Days One (1) rank demotion with Two (2) ranks Two (2) ranks demotion
hard labor not more than demotion 24-26 days, if the with hard labor not more
15 days. (21-23 days), if offender is Pvt or Pfc, he than 15 days (27-30
the offender is Pvt, he shall be discharged from days)
shall be discharged from the mil svc under
the mil svc under honorable honorable condition.
condition.
31-40 Days Two (2) ranks Two (2) ranks Honorable discharge from
demotion, if the demotion, if the the service.
offender is Pfc, he shall offender is Pfc, he shall
be discharged from mil be discharged from the mil
svc under honorable svc under honorable
condition. (24-26 days) condition.
41 -50 Days Honorable discharge from Discharge for the good of

the service. the service.
51-60 Days Discharge for the good Discharge for the good of
of the service. the service.
61 -70 Days Discharge for the Discharge for the
convenience of the convenience of the
government government with prejudice
to reentry in the service
71-90 Days Discharge for the Discharge without Honor
convenience of the
government with
prejudice to reentry in the
service
Over 90 Discharge from the Mil Svc >
Days without honor
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HEADQUARTERS
PHILIPPINE ARMY
2/AAGPD 05 May 2005

NUMBER 04
HANDLING AND DISPOSITION OF ARMY PERSONNEL DETAINED AND/OR

CONFINED UNDER ARTICLE OF WAR 70 AND OTHER
EXISTING AFP REGULATIONS
1. GENERAL
a. References:
1. RA 7438 – “An Act Defining certain Rights of Person

Arrested, detained or Under Custodial Investigation as well as Duties of the Arresting
and Investigating Officer and providing Penalties for Violation thereof”
2. SOP No 2 -1987, GHQ, AFP dated 02 November 1987-

Handling and Disposition of Persons Apprehended, Arrested and/or Confined Under
Article of War 70 and Existing AFP regulations.
3. HPA Ltr Directive dated 03 December 1991, Subject:

“Guidelines in Handling Detainees while Under Custody”.
b. Purpose – This SOP prescribes the policies, responsibilities and

procedures to serve as guide for all Army personnel in the Handling and Disposition
of persons apprehended, arrested, detained or placed in confinement pursuant to
AW 70 (Arrest and Confinement) and other existing AFP Regulations.
c. Scope: This SOP applies to all Army personnel subject to

military law under Article of War 2 (Persons Subject to Military Law).
2. DEFINITION OF TERMS
a. Accused – Any military personnel who are charged with a

specific crime/offense.
b. Prisoner - Any military personnel who is under the Physical

custody of the military authorities during the pendency of his/her case or serving
sentence by virtue of final judgment rendered by the GCM.
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c. Detainee – Any military personnel who is under detention or

placed in confinement by the military authorities pursuant to AW 70 while under
investigation for a crime or offense punishable under the Article of War, AFP Rules
and Regulations or any law applicable to military personnel.
d. Release - The discharge of detainee (s) from custody or

confinement pursuant to a valid order from the court or proper authority.
e. Person in Custody – Refers to a person facing charges before

the GCM or has a pending criminal case before the civil court and placed under the
custody of a responsible military officer.
f. Confinement – Refers to the restriction of freedom of movement

including the curtailment of certain privileges as determined by competent authority.
g. Commitment Order – is an order issued by competent authority

for the detention of a person charged with a crime or offense punishable under the
Articles of War.
h. Arrest in Quarters – restriction impose by competent authorities

limiting the freedom of movement of an accused to his place of abode during the
pendency of a case.
i. Technical Arrest – Taking into custody of military personnel in

order that he may be bound to answer for the commission of an offense. He/She is
allowed to move only within specified limits/areas.
3. PROCEDURE:
a. Authority of Movement – Movement and transfer of detainee (s)

shall be made only upon the written approval of the CG, PA or his authorized
representatives or competent court/investigating Board/Committee. Such authority
shall be carried out with MP escorts at all times.
b. Security Measures:
(1) Responsibility for the security transfer or movement of

detainee(s) from place to another shall remain with the custodian until the detainee
(s) is/are duly received by another authorized custodian.
(2) In all movements of detainee(s) from one place of

detention/confinement to another, the official custodian thereof shall inform the
receiving unit by the fastest available means, the names and number of detainee (s)
and escorts, Expected Time Departure (ETD), Expected Time of Arrival (ETA) and
the means of transportation used. This information shall be relayed at least 48 hours
prior to ETD. Any change shall likewise be reported to the receiving unit.
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(3) Tasked units shall be responsible for the over all security
and/or transportation requirement of the detainee (s) from the point of origin to the
next place of confinement/detention. They shall likewise provide administrative
requirement and control over the escorts until proper turn-over of detainee (s) to the
receiving units.
(4) Number of Guard/Escorts: As a general rule, the

number of guard/escorts shall correspond to the number of detainee to be moved
accompanied by a minimum of one (1) heavily armed team led by an officer. Each
assigned escort shall be cuffed together with each designated detainee(s).
(5) Prior to the movement, all guards/escorts shall be given

detailed instructions on their duties and responsibilities. When necessary, special
instruction shall be issued in writing.
(6) Handcuffs: (Refer to Para 4) In the absence of Handcuffs

or leg-iron, ropes and/or other expedients may be used to restrict detainees being
moved. In no case shall a detainee be handcuffed to any part of the vehicle during
transit from one place of confinement to another.
(7) Inspection of detainees: Before transfer, all detainees

shall be inspected and searched for dangerous weapons or objects (pointed objects
like ball pens, plastic knife, sharpened toothbrush handle, nylon string/rope, plastic
bag, muriatic acid etc) which may be used for escape or self destruction.
(8) Detainees shall be allowed to talk to unauthorized

person, nor received anything unless such item/article has been previously inspected
and cleared by competent authority or the OIC of the guard/escort detail.
(9) No military personnel shall be accepted for

confinement/detention without proper commitment order, unless otherwise directed
by the President, SND, CSAFP or CG, PA and /or their duly designated
representatives.
(10) Arrest/seizure by Army Units: In the case of military

personnel arrested and articles seized pursuant to AW 70 and where
complaints/charges are to be filed through the court marshal or civil courts, the
apprehending unit shall turn over to the Provost Marshal such person and/or
evidence, except FAs and explosives which shall be deposited with the authorized
AFP units.
c. Security in Transit
(1) General Instructions: Whenever possible, movements

and/or transfers of detainees shall be made during daytime. During land travel
should the detail benighted while en route, they shall proceed to the nearest PNP or
AFP unit or Provincial or City/Municipal Jail, whichever is the most practicable to
spend the night and resume movement the following morning. Precautions shall be
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taken at all times especially at night to secure detainees and repel possible surprise
attacks from whoever may ploy to liberate them.
(2) In case of vehicle trouble and accidents, Commanding

Officers of both releasing and receiving units shall be notified by fastest means of
communication available. Nearest AFP or police units may be requested to render
assistance and/or send the necessary reports.
d. Receiving detainee(s)
(1) The post/camp commander or his authorized

representative shall receive detainees for detention/confinement upon presentation
of the required papers. The receiving commander shall issue receipts for such
persons, to include their personal effects. A thorough strip search on each detainee
shall follow.
(2) Each detainee/prisoner shall be required to fill up

personal data sheets, undergo finger printing and have his photo taken by an
authorized personnel. These shall be contained in a detainee’s Folder Record to be
maintained by the Prisons/Confinement Officer, incorporating among other personal
circumstances such as name of apprehending agency or unit, date and authority of
arrest and other appropriate remarks.
(3) Medical examination shall be conducted on each

detainee by the appropriate medical unit within the first 24hrs of detention
(4) Quartering
a) They shall be provided with billeting spaces

available in the post, camp base or station with beds and beddings.
b) Separate quarters, comfort and bathrooms shall be

provided for male and female detainees. All detainees shall not be allowed to keep
within their quarters articles other than personal items like toilet articles.
c) Extreme care shall be exercised in allowing

detainees to keep personal items that they may be used against his/her guards or for
self destruction like razor blades etc.
e. Security and Control Inside Quarters;
(1) Prison or detention facilities shall be classified into three

(3) categories.
a) Maximum Security – for offenses punishable by

reclusion perpetua or death and those non-bailable offenses.
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b) Medium Security – Offenses punishable lower than

those of reclusion perpetua to six (6) yrs imprisonment.
c) Minimum Security – for offenses under AW 105

and other offenses punishable from one (1) month to six (6) months imprisonment.
(3) TAPS shall be observed at 2200H which automatically

includes the putting out of lights.
(4) Bed-Check/head count shall be conducted at least once

between taps and reveille. If the need arises, they shall be awakened and requested
to fall in line for accurate accounting.
(5) Daily inspection shall be conducted to ensure the

cleanliness and orderliness of their quarters. Custodial Personnel may require
detainees to perform/engage in cleanliness program or undertake useful and
productive chores/activities.
(6) Conjugal visit inside the places of detention shall be

allowed on a case to case basis only.
f. Control of Visitors:
(1) Visiting shall be observed as follows: 0900-1200H and

1400-1700H daily.
(2) Only immediate members of the family of the detainees

shall be allowed to visit the latter. The term “immediate members of the family” shall
include his or her spouse, fiancée or fiancé, parent or child, brother or sister,
grandparent or grandchild, uncle or aunt, nephew or niece and guardian or ward.
(3) All visitors shall be cleared by Post/Camp Commander or

his authorized representatives in accordance with AFP and/or applicable camp rules
and regulations. They shall be required to fill up visitors’ logbooks. All articles
brought in shall be inspected by the guard at the visitors inspection area. All visitors
shall be subjected to search before they are allowed to visit. Refusal to be searched
shall be aground for denial of their visiting privileges.
(4) The number of visitors allowed for each detainee shall not
exceed ten (10) at any one time.
(5) Visitors shall be entertained at the visitors room only and

shall not be allowed to enter the detainee’s quarters.
(6) Detainees may be allowed to accept as visitors their legal

counsels within reasonable hours of the day as may be appropriate.
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g. Messing
(1) Daily subsistence allowance of detainees should not be

less than sixty pesos (p 60.00) a day. The custodial unit will be responsible for the
preparation of detainees meals.
(2) Messing time shall be prescribed as follows:
Breakfast 0630 to 0730 Hrs
Lunch 1130 to 1230 Hrs
Dinner 1730 to 1900 Hrs
h. Recreation and Welfare
(1) TV sets with or without video/audio players, radios
electric fans and other items for personal comfort of detainees may be allowed inside
detainees quarters, subject to the best judgment of the confinement officers.
(2) Books, newspapers, magazines and other reading
materials may be made available in detainees day room/quarters. Personal reading
materials may be allowed subject to the prescribed censorship.
(3) The Chief Chaplain or his authorized representatives
shall be responsible for the spiritual and moral guidance and needs of detainee.
(4) Medical and dental care and visits shall be accorded to
them by the Chief Surgeon and Chief Dental surgeon or their authorized
representative from time to time or as the need arises.
(5) Supervised physical conditioning shall be held at least
once a week within the premises of their quarters to be conducted by the
custodial/confinement officer or his authorized representative.
i. Release of Detainees:
(1) No prisoner/detainee shall be released without the written
order from CG, PA or his duly authorized representatives.
(2) The Security of detainees while going to and returning
from a place of investigation, interrogation, trail or elsewhere shall be the
responsibility of the tasked security/escort officer. If a detainee is to be kept at the
office of the investigators for more than 24hours, the approval of CG, PA or his duly
authorized representative shall be secured.
(3) A detainee whose releases is directed by competent
authority shall be required to sign a certificate that he/she has neither been
maltreated nor coerced during the period of his/her detention.
(4) A detainee who is granted temporary/conditional released
shall sign a certificate that he/she shall comply with all the conditions of the release
and that violation of such conditions shall subject him/her to further detention. They
maybe recalled for further investigation anytime as circumstances may warrant.
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(5) A detainee placed under arrest in quarters shall be

provided with adequate guards. He/she shall not leave his/her residence without
permission from a competent authority who place him/her under “arrest in quarters”.
j. Passes/Leaves. Passes shall be allowed only on cases of death
or sickness of the detainees “immediate members of the family” upon written
approval of CG, PA or his duly authorized representative. The following conditions
shall be strictly observed by the detainees while on pass/leave.
(1) He/she should not allow himself/herself to be interviewed
by the media.
(2) He/she should make his/her whereabouts and activities
known to CG, PA or his designated representative and
(3) He/she should not engage in any activity inimical to the

AFP and to the country in general or violate laws, rules and regulations.
(4) He/she should be accompanied by adequate escorts
while on pass/leave.
4. REPORTS:
a. A bi-monthly report showing the names, number and status of
detainees, indicating gains and losses for the period shall be rendered every 15th
and end of the month by custodial units maintaining detainees to CG, PA (Attn: Army
Provost Marshall and G1, PA).
b. Individual records of detainees containing all pertinent papers of
released detainee will be forwarded to the Army Provost Marshall and G1, PA within
five (5) days after release.
c. Same reports shall be rendered to the CSAFP every 5th day of
the month or as required.
5. RESCISSION: All SOPs and instructions in conflict or inconsistent

with the provisions of this SOP are hereby rescinded or amended accordingly.
6. EFFECTIVITY:This SOP shall take effect upon publication.

Adjutant General
DISTRIBUTION:
“D”
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HEADQUARTERS
PHILIPPINE ARMY
1/AAG 17 March 2006
STANDING OPERATING PROCESDURE

NUMBER 05
IMPLEMENTING GUIDELINES, RULES AND REGULATIONS ON ENHANCING

THE PA GRIEVANCE SYSTEM THRU AN EFFECTIVE FEEDBACK MECHANISM
1. AUTHORITY:
Standing Operating Procedure Nr 9, GHQ, AFP dated 16 October

2003, Subject: Enhanced AFP Grievance System).
2. PURPOSE:
This purpose sets the guidelines in establishing a standard procedure

in enhancing the PA Grievance system thru an effective feedback mechanism by:
a. Strict adherence to the Chain-of Command in order to effectively

address the issues and concerns of military personnel at the most appropriate level;
and
b. Dealing individual grievance of personnel especially those in the

frontlines in order to maintain organizational cohesion and strengthen personnel
morale.
3. GENERAL GUIDELINES:
a. In consonance with para 1, only the following concerns or issues

can be submitted or files within the grievance system:
I) Administration
II) Application or interpretation of AFP policies
III) Pay and allowances, housing and other financial benefits
IV) Medical and dental treatment
V) Training and education opportunities
VI) Promotions
VII) Placements
VIII) Rating Systems
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b. Other grievable issues outside of those above-mentioned shall

be submitted to the appropriate investigating agencies who have jurisdiction over the
complaint or grievance like office of the Provost Marshal, Office of the Judge
Advocate, Office of the Inspector General and Office of the Ethical Standards and
Public Accountability.
c. Military personnel who wish to air his grievance must strictly

follow the Chain of Command. It should start from the squad level if the griever is a
member of a squad, and will follow the hierarchy of Command. Punitive sanctions
shall strictly be imposed upon personnel who go directly to the media or any other
agency outside the Chain of Command.
d. If need be, grievances should be submitted and solved at the

lowest level possible. Grievers are encouraged to seek solutions to their respective
grievances through informal means possible. It may include verbal requests or
personal and direct confrontation with the Commanding Officer for immediate
resolution thereof. They shall likewise be open to other options like mediation where
both parties can agree and meet to resolve their differences.
4. POLICIES AND PROCEDURES:
In order to enhance the grievance machinery, the following measures

shall be adopted:
a. Utilization of the Council of Elders/Senior NCOs/Senior Officers

from to facilitate a prompt feedback mechanism.
i) Upon receipt of the grievance, the Council of Elder/Senior

NCOs/Senior Officers of the Unit shall examine if the complaint is among those that
can be grieved under para 3 a and substantiated by evidence. If the council finds
that there is a ground for a cause of action, it will proceed to investigate the
complaint and come up with the necessary recommendations. Pending
investigation, the council may inform the griever on the initial actions taken by the
council.
ii) The council shall forward its finding and

recommendations to the Commanding Officer of the unit if the issue is within his
capability to resolve. If not, the CO shall forward the grievance to the next higher
authority for resolution. At this point, the CO shall update the griever of the action
taken on his grievance.
iii) However, if the one complained of is the CO of the unit

concerned, the council of elders may forward their findings and recommendations to
the next higher authority.
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iv) In addition, the council shall also give counseling and

advices to military personnel which will be an informal forum for redress of
grievances at the lowest level.
b. Field Commanders and staffs shall conduct regular visitation of

troops. This will enable them to have first hand information on the problems of the
troops and will create a two-way communication between the commander and his
subordinate. The unit commander and/or staff at the battalion level shall conduct
visitation of troops twice a month and shall submit a monthly report to the Brigade on
complaints/grievances referred to it and what actions did the unit undertake to solve
them.
c. The PA Grievance/Feedback Committee shall be organized in

the HPA level that will evaluate grievances referred to it from the lower units for
prompt compliance and speedy disposition of grievances. It shall be composed of
the following:
AIG - Chairman
Dep G1, PA - V-Chairman
AJA - Member
G2, PA Rep - Member
G3, PA Rep - Member
G4, PA Rep - Member
G5, PA Rep - Member
G6, PA Rep - Member
G7, PA Rep - Member
G8, AP Rep - Member
PA Sgt Major - Member
DLO, G1, PA - Secretariat
G1,of Maj Sub Unit - Will only be tapped if the grievance
Involves issues that are related to
emanated from the major
subordinate units concerned
d) The board shall have the following powers:
1) To conduct investigation through executive hearings or

sessions on the grievances submitted to it for consideration and determination.
2) To issue subpoena or summons to concerned military

personnel including experts and resource persons, and
3) To issue subpoena duces tecum or compel commanders

of units or chiefs of offices who are in possession of documentary evidence and/or
things to bring such before the Board.
e) Te Board shall only act on grievances where redress was

sought in the lower unit but failed to come up with an effective solution thereof.
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Grievances directly referred to the Board without passing through the Chain of
Command shall be referred to the concerned unit for appropriate action.
5. EFFECTIVIVITY: This SOP shall take effect upon publication.
BY COMMAND OF LIEUTENANT GENEREAL ESPERON JR:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Amended Discipline, Law and Order

Information System Guidelines
1. References:
a. Philippine Army DLO Clearance System Operational Guidance
dated 12 Jan 05.
b. Delineation of Office Duties and Responsibilities.
c. OAIG, OG1, OAPM, OAJA, OESPA and OAAG Office Memo.
d. OAIG Observations (TAB A) and After Conference Report (Tab
B).
2. Background:
The DLOIS became operational effective 01 May 2005 and it was
observed that it really helps a lot and achieved its purpose particularly in personnel
management. However, its growth into universality would be abnormal without
experiencing birth pains and critiques. Thus, it necessitates the formulation and
implementation of enabling policies in order that observed shortcomings would be
addressed and the system would be further strengthened.
3. Objective: To provide guidelines and procedures to be followed in

the disposition of referred cases and the interrelationship of the different
investigating offices/units from HPA level down to the Division level, or their
equivalent on matters concerning the DLOIS.
4. Operations and Administrations:

A. Office Relations and Responsibilities:
1) OG1, PA
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a) Responsible for the review, study, formulation and

implementation of policies, regulations orders and SOPs relative to military justice
and discipline.
b) Responsible for the general monitoring in the

disposition of all referred and cases under investigation as encoded in the DLOIS
database.
c). Receives, reviews, studies and recommends
appropriate actions on all appealed cases, cases forwarded for confirmation
(demotion or discharged), and determination of mode of discharged (MOD).
d) Responsible for the general operations of the

DLOIS and programming of maintenance funds.
e) Receives monthly status of cases submitted by PA

Major Subordinate units and upload same report to the system.
f) Responsible on the update of cases referred to

and deliberated by the Efficiency and Separation Board (ESB).
g) Furnishes the investigating office/PA Major

Subordinate Units of Command approved DF (resolutions).
2) Office of the Army Inspector General (OAIG):
a) Investigates and recommends appropriate

disposition on all cases that falls under its function such as cases affecting
performance of mission, utilization of resources, operational readiness, discipline,
morale and welfare of personnel.
b) Conducts special investigations on cases/incidents

as expressly desired by CG, PA.
c) Heads or send representative/s in the conduct of

board/committee inquiries.
d) Encodes/updates into DLOIS cases investigated

and cases recommended for investigation by other investigating office/units.
e) Submits monthly status of cases to OG1, PA for

reference and update.
3) Office of the Army Provost Marshal (OAPM):

disposition on all cases that falls under its functional jurisdiction, such as cases
involving the violations of the-Articles of War, Command policies, directives and
SOPs; and other related laws.
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as directed by the Command,

board/committee inquiries, as appropriate/necessary.


f) Review reports on investigations conducted by PA

subordinate units for final action of CG, PA and submit recommendation to the latter.
g) Issue general alarm for apprehension of

stragglers, insular prisoners, deserters, escape military personnel and personnel
declared AWOL.
4) Office of the Army Ethical Standard and Public

Accountability (OAESPA):

disposition on all cases that falls under its function that is case involving graft and
corrupt practices and related cases/incidents.

as directed by the Command.



5) Office of the Army Judge Advocate General (OAJAG):
a) Review, study and recommend appropriate legal

advice/remedies/actions on all cases referred to it by OG1, PA and other
offices/units.
b) Render legal advice and assist other investigating
offices/units in just and speedy resolution of cases.
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c) Review and study merits of appealed cases and

recommend appropriate actions to OG1, PA.
d) Conducts special investigations on cases/incidents

as directed by the Command.
e) Heads or send representative/s in the conduct of

f) Monitors DLOIS operations.
g) Encodes into DLOIS cases investigated and cases
recommended for investigation by other investigating office/units.
h) Submits monthly status of cases to OG1, PA for

i) Responsible on the DLOIS updates of cases
referred to and under General Court Martial (GCM) litigation.
6) Office of the Army Adjutant General (OAAG):
a) The office primarily responsible in issuing the

DLOIS Clearance, to the exclusion of the other investigating body/offices involved in
the DLOIS.
b) Responsible in the administration and operations
of system equipment in the issuance of Discipline, Law and Order (DLO) clearances.
c) Coordinate with offices/units concern re:

clarifications on DLOIS entries.
d) Responsible for the issuance of appropriate

order/letter regaring resolved cases.
e) Submits weekly report to OG1, Pa on the names,
nature of case and number of issued clearances.
7) Office of the Army Management and Information

Center (AMIC):
a) Responsible in the maintenance of the DLOIS
database software, equipment, and peripherals.
b) Ascertain the security of the system.
8) Respective Ones of the PA Major Subordinate Units:
a) Submits monthly status/disposition

(referred/received and resolved) of cases to OG1, PA.
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b) Responsible on the updates of cases under their

Command.
B. Guiding Concepts and Policies:
1) “The Office/unit that investigates has the sole

responsibility in encoding the case in the DLOIS”
a) The unit that investigates the case, based on the

delineation of functions, shall be responsible in determining the nature of the case,
its encoding and dropping in the system.
b) Cases referred to counterpart/co-equal appropriate
investigating office/unit should not be encoded, but cases referred to subordinate
counterpart office/unit should be.
c. Cases referred by subordinate units for

confirmation shall be encoded by OG1, PA and or receiving counterpart office/unit,
unless same was already encoded by subordinate unit/office and correspondingly
captured by the system.
2) “Encoding upon acquiring jurisdiction/recognition of the

case”.
a) Encoding and giving of the appropriate title of the

case and its specific nature shall be the direct concern and responsibility of the chief
of office/unit. The case is considered recognized upon issuance of an
order/directive for investigation and/or start of investigation.
b) Anonymous complaints shall not be encoded,

unless investigating office/unit established compelling reason to believe on the
truthfulness of the complaint after gathering and confirming the facts presented
through initial investigation/inquiry and/or study of supporting documents.
c) All cases filed by the unit/command against

specific respondent shall automatically be encoded.
3) “Concept of direct addressee and respondent”.
a) In administrative cases, only named/identified

respondents in the complaints should be encoded in the system database to the
exclusion of other, unless the complaint is addressed as et al. Inclusion of other
names mentioned in the narration of the incident/case can only be made upon
recommendation of the investigating office/unit and approval of appropriate authority
after the conduct of formal investigation. Accessories, accomplices and/or other
participants/respondents should only be encoded after the conduct of formal
investigation, it evidence so warrants.
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b) In criminal cases, suspected principals,

accessories, accomplices and/or other mentioned participants should all be encoded
as deem necessary by the investigating office/unit.
c) Both in criminal and administrative cases, direct

addressee is considered not the direct respondent if after studying the complaint ir
was evident that the person being complaint was the one mentioned in the narration
of the case/incident and not the one whom the complaint is addressed, hence there
name should not be encoded by the of the specific respondent only. Example: the
complaint is addressed to a commander, officer and/or NCO of the person being
complaint.
4) “Observe inter-office mutual respect and utmost courtesy

on cases filed through forum shopping”.
Same nature of case and respondent referred to different

investigating offices/units, the first office/unit who resolved and whose
recommendation was approved by the Command should be respected. If new
evidences were presented by the complainant/s, he/she must be advised to file
appeal on office previously investigated the case.
C. Administrative Sanctions:
Personnel found tampering DLOIS data shall be charged

appropriately by their immediate commander with the maximum punishment of trail
before the ESB for officers and discharged from the service for EP, separation/nor
re-contract for civilian employee.
D. Encoding, Finality and Clearing of the Case:
1) Steps to be observed/followed in encoding:
a) Complaint/allegation is received, recorded (as

reference file) and evaluated by the office.
b) It shall not be encoded if it needs to be referred to

other office based on the delineation of functions.
c) Chief of Office determines the nature of the case

through his staff.
d) After determining the nature of the case, Branch

Chief concerned in the DLOIS operations shall direct, in written form, the assigned
DLOIS encoder to encode the case. DLOIS encoder shall file this written
directive/order as his/her reference. In no instance, the encoder shall encode or
delete entries without this written authority/reference. (Tab C)
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e) Updates of records shall have same

authority/reference.
2) Finality of the Case:
a. HPA investigating offices (OAIG, OAESPA and

OAJAG) shall update DLOIS data upon received of CG, PA approved DF. All
approved recommendations shall be entered in the DLOIS as remark/s
corresponding to the investigated nature of case.
b. Cases referred to, recommended for, deliberated,

and/or under litigation of ESB and GCM shall be updated by OG1, PA and OAJAG
respectively. If resolved, all recommendations approved by CG, PA shall be
entered into the DLOIS.
c. Cases referred by PA Major subordinate units for
confirmation(demotion and discharged) and determination of MOD (cases of AWOL)
shall be updated by the concerned PA Major subordinate unit upon receipt of order
from OAAG and copy of CG, PA approved DF, whichever is appropriate.
d. All cases which were favorably resolved for the

respondent/s shall not appear in the issued DLO clearance.
3) Clearing requirements:
a) Recommendation of the investigating office/unit

Investigating unit/office which investigated the case has the authority to
dropped/delete records in the DLOIS on cases which gain favorable resolutions and
Command approved recommendations;
b) Duly authenticated resolution of the case:
c) Unit recommendation and/or
d) Formal request of the respondent.
5. Rescission: Previous policies, guidance and orders in conflict with

this policy is hereby rescinded.
6. Effectivity: This SOP shall take effect upon publication.

Adjutant General
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Chapter 5
Morale & Welfare
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 26 Octobrer 2006

NUMBER 23
POLICY GUIDELINES ON THE ISSUANCE AND UTILIZATION

OF COMBAT LIFE SAVER (CLS) KIT
I. PURPOSE:
This SOP prescribes the policies in the conduct of Combat Life Saver
(CLS) Training, and issuance and utilization of the Combat Life Saver (CLS) Kit in
the Philippine Army.
II. OBJECTIVE:
This SOP aims to ensure the implementation of rules, procedures and

guidelines in the issuance, proper utilization and replenishment of CLS kit contents
including the conduct of training.
III. DEFINITION OF TERMS:
1. Combat Life Saver (CLS) Kit – composed of medical supplies

and equipment intended for the immediate treatment of combat casualties.
2. Combat Life Saver (CLS) Training – an instruction in Combat

Life Saving involving the proper use and administration of CLS Kit contents.
3. Combat Life Saver (CLS) – a non-medical service personnel

who has undergone training on Combat Life Saver and is equipped with a CLS Kit.
He provides emergency care to wounded personnel in the battlefield as a secondary
function.
IV. POLICIES:
A. Training
1. The PA CLS Training Team organized by the Office of

the Army Chief Surgeon (OACS) shall first conduct a CLS Trainors Training to the
medical personnel assigned in the Division station hospitals, medical companies and
dispensaries including selected representatives from the infantry brigades and
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battalions. Thereafter, the training shall be replicated by the trainors to the CLS
end-users in the rifle squads.
2. All personnel designated as Combat Life Saver of the

Squad shall undergo the Combat Life Saver Training.
3. COs of station hospitals/medical companies/dispensaries

who were tasked to conduct CLS Training are required to submit After Training
Report to the OACS.
B. Issuance and Utilization
1. CLS Kits shall only be issued to the Combat Life Savers

of the squad, i.e. those who have successfully completed the CLS training.
2. In the conduct of military operations, unit commanders

shall ensure that the CLS Kits are brought by the designated Combat Life Savers.
3. CLS Kits shall only be used for its intended purpose, i.e.
for treating the injured and wounded soldiers. Hence, its proper control and
utilization shall be strictly observed.
C. Responsibilities
1. G1, PA
a. Keeps a record of request for issuance and

replenishment of CLS contents and consumption reports of subordinate units.
b. Coordinates with G4, PA on the issuance and

replenishment of CLS Kit contents.
2. Division G1s
a. Consolidate and submit ASAP requests from

subordinate units for the replenishment of CLS Kit contents to G1, PA.
b. Submit to G1, PA a consolidated Monthly

Consumption Report of CLS Kit contents.
3. Division G3s
a. Plan for the conduct of CLS Training to line units

based on existing requirements.
b. Include in the After Battle/Encounter Report the

utilization of CLS Kit contents indicating therein information and facts which may be
helpful for research and study purposes.
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4. Division SAOs: Receive and check the completeness of

the CLS Kits’ contents prior turn-over to the Division G4s.
5. Division G4s: Receive from SAO the CLS Kits and

subsequently distribute/issue to recipient units.
6. Brigade/Battalion Commanders
a. Ensure the proper utilization, maintenance and

readiness of CLS Kits for their efficient use during military operations.
b. Submit utilization report of CLS Kits, request for

replenishment of consumed items to Division G1 and G4. The Report should
include the specific consumed items and names of casualties or end-users.
7. Company Commanders
a. Ensure that Combat Life Savers are always

equipped with the CLS Kit during military operations.
b. Submit utilization report to the Battalion Hqs

indicating the CLS items used and the name(s) of the wounded soldier(s) and other
facts.
c. Strictly implement unit supply SOP on safekeeping

and maintenance of CLS Kits especially during lull periods or when CLS Kits are not
in use.
D. Offenses and Liabilities

1. Unit commanders shall determine the liability of
concerned personnel and in imposing penalties for acts of negligence or actions
contrary to the proper utilization of CLS Kits.
2. Unit commanders are required to submit to OG1, PA
(Attn: DLO) Investigation Report on any violation or negligence in the utilization of
CLS Kit for proper disposition.
VI. EFFECTIVITY: This SOP shall take effect upon publication.


Adjutant General
DISTRIBUTION:
“E”:
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HEADQUARTERS
PHILIPPINE ARMY
Fort Andres Bonifacio, Metro manila
1/AAG 31 July 2006
SUBJECT: Patient Mess
TO: All Concerned
2. At present, military personnel confined in the PA hospitals are being

provided by the Command with P 30.00 meal per day. However, with the high
cost of prime commodities now prevailing in the market, the said amount is not
enough to cover the food requirements of our sick and wounded personnel to
enhance their recovery and eventual return to the field units.
3. ITR, the Command prescribes the following measures:
a. The daily mess of the military patients confined in any of the

Army hospitals will be increased from P 30.00 per day meal to P 90.00 per day.
b. The additional P 60.00 per day, which is equivalent to the daily

SA of military personnel, shall be shouldered by the patients themselves. However,
those military personnel and CAA patients whose confinements are due to legitimate
combat incidents/operations shall be fully subsidized by the Command.
.
c. Personnel with confined dependents shall also pay the
additional amount of P 60.00 which shall be deducted to their pay and allowances.
d. Disbursing Officers of hospitals are allowed to cash advance the

amount equivalent to the bed capacity of hospitals at P 90.00/day for one month to
the FSUs to initially cover the daily mess of patients.
e. COs of hospitals, FCPA and FSUs shall observe the following

procedures in the collection of payments.
1) PA hospitals shall submit billing schedule indicating the

names of patients and the corresponding amount equivalent to the number of days
of confinement to their respective FSUs which shall subsequently be forwarded to
FCPA for direct payroll deduction.
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2) FCPA shall likewise prepare a schedule of deduction to

be submitted to FSUs, together with the monthly payrolls.
3) Based from the schedule of deduction, FSUs shall issue

checks on the total amount deducted and to remit the same to the Disbursing
Officers of hospitals to replenish their cash advances.
4. This directive shall take effect on 01 August 2006.
5. This procedure should also be applied to those military personnel who

are considered out-patient and those who are only seeking consultation, but were
advised to take medicines just the same.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
OFFICE OF THE ARMY DENTAL SURGEON
OADS 25 April 2006
POLICY AND GUIDANCE
1. Implementing of Career Management Program under Circular 13 GHQ

AFP.
- Enhancement of Rotation Policy.
- To be strictly implemented to prevent staying of

personnel in the same kind of job and the line of work.
2. Leadership and Role Modeling by Commanders.
- Commanders shall at all times manifest the traits

of a leader and translate his men and unit into an effective entity that is performing
very well even beyond their capabilities and expectation of others.
3. Best delivery of dental service.
- Delivering the basic health services is one of the

major thrust of our Commanding General.
- Dental services also contribute to the well-being,

survivability and morale of our troops.
- State of the art dental equipment is not only a sign
of physical development but also a sign of product efficient and a consequence of
man’s desire to bring out the best for our selves and to others.
4. Keeping the high state of morale of our men.
- A high state of morale of our personnel is the best

antidote from external and internal temptation that is out to determine the unity, pride
and effectiveness of he unit.
- The welfare and morale of our men shall always

be a matter of priority rewards system.
5. Maintenance of dental facilities.
- A clean and prim surroundings is a good sight

hence it delivers the eyes; it refreshes our minds and lift up our spirit.
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- Cleanliness and asepsis control help us to secure

ourselves as well as our patients from any possible infection and its harmful effects
out of our non-observance of correct sanitary protocol.
6. Regularly conduct battalion dental survey
- In order to address the shortage of our dental

personnel, we must conduct a regular battalion survey down to the line coy.
7. To tie up with the services of dental professionalism in the reservist

force who reside in the proximity to areas that lack dental officers.
8. Encourage our unit commanders in the field to employ the services of

civilian dental practitioner as retainer.
9. Skills development
- Commanders should look for and promote

education and training of their men.
- An individual who has acquired knowledge and

skill can make him/her property tooled to accomplish his/her assigned tasks and can
deliver better and more results on any given time and situation.
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 16 February 2006
SUBJECT: Appointment of Medical Consultants in Field Units
TO: All Concerned
1. REFERENCE: Approved HPA DF dated 02 September 2005,

Subject: Medical Retainer/Consultants.
2. PURPOSE: This directive prescribes the policies and

procedures governing the appointment of medical consultants in Infantry Battalions
and Brigades.
3. POLICIES:
a. Infantry Battalions and Brigades shall be authorized to recruit

licensed physician retainers as medical consultants in their respective areas of
operation.
b. The unit concerned shall be responsible in selecting their

medical retainer. A reservist doctor may be preferred.
c. These consultants should be ready and willing to perform

humanitarian services when called for.
d. Consultants hired under this directive shall not be considered

regular employees and as such, shall not be entitled to leaves and other employee
privileges under the Civil Service Law Rules.
e. The bio-data/curriculum vitae of the applicant physician shall be

forwarded to the Division Commander for approval and to the Division Chief
Surgeon for notation. Division G1 shall conduct a complete background investigation
on the physician concerned.
f. Once approved, a Contract of Services shall be executed by

and between the unit, represented by the unit Commander, end the retainer. An
appointment is valid for a period of one (1) year unless sooner terminated, subject to
renewal upon recommendation of the Commanding Officer of the Infantry Battalion
and Brigade, and approval of the Division Commander.
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g. The physician shall receive a retainer’s fee of Seven Thousand

Pesos (P7,000.00) per month.
h. The following are the duties and functions of the retainer:
1) To render part-time service/consultation of not more than

three (3) visits a week to the unit.
2) In extreme cases of emergency, can be called anytime of

the day or night to assist in the management/evaluation/treatment if clientele.
3) Conduct periodic lectures or TI & E to the troops on

health and medical related topics.
i. The Consultant, on his/her consent, may join medical civic

action activities of the unit.
j. OPCON and attached units to the Infantry Brigade and

Battalions can avail of the services of the unit’s medical retainer.
k. The services of the physician as retainer to a particular unit

should be covered with orders to be published by the Division Adjutant. Said orders
shall be forwarded to this headquarters (Attn: G1) for monitoring and consolidation.

Army Adjutant General
DISTRIBUTION:
“A”
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CONTRACT OF SERVICES
KNOW ALL MEN BY THESE PRESENTS:
This contract of Services entered into by and between ____________________

(Name of Unit
_______________________ representing _______________________, with office at
(Commander) (Name of Unit)
__________________________________ hereinafter referred to as the EMPLOYER:
(Address of Unit)
and
___________________________________________________, married of legal age,

(Name of Physician)
Filipino, and with postal address located at _________________________________,
(Address of Physician)
hereinafter to as the RETAINER:
WITNESSETH
1. That considering the need of the unit to hire part-time consultant in

order to look into the medical and health needs of the unit’s personnel and
participate in other unit’s activities, the EMPLOYER shall employ in the unit a
licensed physician with a monthly Honorarium of SEVEN THOUSAND PESOS
(P7,000.00) only and that the RETAINER accepts such appointment, designation
and further agrees to perform the following duties and functions.:
a. To render part-time service/consultation of not more than three

(3) visits a week to the unit.
b. In extreme cases of emergency, can be called on anytime of the
day or night to assist n the management/evaluation/treatment of clientele.
c. Conduct periodic lectures or TI & E to the troops on health and
medical related topics.
2. The Consultant on his/her consent may join medical civic action

activities of the unit.
3. That the Contract of Service shall be from ________________________

200___ to ___________________________ 200 ____.
4. That the Consultant shall as much as possible perform at least three

(3) hours per week service to the patient/clientele.
5. That this contract shall cease to be of any force and effect in the event
that the contractual person shows any unsatisfactory performance in his/her
functions or when the EMPLOYER determines that there is no further need the
services contracted for.
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IN WITNESS WHEREOF, the parties hereto have hereunto signed this

contract the day and year first above written, in
______________________________
(Province/City/
____________________, Philippines this ___________ day of __________, 200 ___.
Municipality)
____________________________ ___________________________
EMPLOYER RETAINER
SIGNED IN THE PRESENCE OF
____________________________ ___________________________
ACKNOWLEDGEMENT
REPUBLIC OF THE PHILIPPINES)

___________________________ S.S.
(Name of Place)
BEFORE this ______________ day of _______________ 200 ___ in the City

of __________________, Philippines, personally came and appeared.
NAME RESIDENCE ISSUED IN/ON

CERTIFICATE
_________________________ ____________________ _____________

_________________________ ____________________ _____________
Known to me to be the same person who executed the foregoing instrument and
they acknowledge to me that the same is their free and voluntary act.
WITNESS MY HAND AND SEAL on the place and date first above written.
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HEADQUARTERS
PHILIPPINE ARMY
AAGPD 08 February 2006
SUBJECT: Hepatitis B Immunization to All Newly Recruited PA Personnel
TO: All Concerned
1. REFERENCES:
a. SOP Nr 5 GHQ, AFP dated 10 June 2003.
b. PA Command Guidance on Enhancement of Health Services.
c. PA Policy on Hepatitis B and Drug Test Clearances.
2. GENERAL:
Hepatitis B infection is a highly communicable viral disease and can be

transmitted in various ways and means and had been contributory to occupational
and workplace hazards. It is therefore the concern of the Phil Army to protect its
organization and environment from this threat and maintain to be healthy and
physically ready troops at all times.
3. PURPOSE:
This directive is issued to implement the rules, procedures and

guidelines in the conduct of Hepatitis B Immunization to all newly recruited PA
personnel both Officers and Enlisted Personnel.
4. APPLICABILITY:
This directive applies to all newly recruited PA personnel (Officers and

EP) in the Regular Force. Recruits while undergoing training shall be required to
have immunization vaccine at their own expense. The vaccine will be done in three
(3) doses starting from the time the training period begun, after the first (1st) month
and until the sixth (6th) month of said activity. (0-1-6 Scheme)
5. TASKS:
a. Major Subordinate G-1s/Personnel Officers.

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1) Inform new recruits regarding this directive prior the

conduct of PA Pre-entry Training.
2) Initiate and monitor the compliance of this directive.
b. Commanding Officers of Training Units concerned.
1) Together with the CO/Medical Officer of Military

Treatment Facility (MTF) within the AOR, schedule and facilitate the Hepa B
vaccinations of the new recruits.
2) Ensure that within the first six (6) months or prior the
graduation from the pre-entry training, new recruits should have undergone the three
(3) Hepa B vaccinations.
c. Div Surgeon/CO Stn Hospitals/CO Med Coy and Dispensaries.
1) Discuss with the new recruits the essence and

importance of having the Hepatitis B vaccine and its long term benefits to every
individual soldier and the organization.
2) Direct all candidates/recruits to present their records of

Hepa B screen test result and immunization report if subject immunization or
completion of the training program.
3) Maintain immunization record of each individual and

ensure the completeness of the immunization scheme prior to termination or
completion of the training program.
4) Coordinate with CO’s of training units for the

implementation of Hepa B immunization scheme.
6. COORDINATING INSTRUCTIONS:
Lateral coordination among involved units/offices to be maximized.
7. RECISSION:
Any provision or existing regulation inconsistent with the foregoing is

hereby rescinded.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
AAGPD 20 October 2005
SUBJECT: Physical and Medical Examination for New Entrants
TO: All Concerned
1. REFERENCES:
a. AFPRG 165-362 GHQ, AFP dated 29 Oct 96, as amended

subject: Standards of Physical Examination.
b. SOP Nr 5 dated 10 June 2003 re AFP Policy Guidelines on

Hepatitis B Testing and immunization.
c. Cir Nr 3 dated 01 April 2003 re AFP Anti-Narcotics Policy.
2. GENERAL:
It is the desire of the Command to ensure that all candidate officers

and applicants for enlistment are physically and medically qualified and are not
inflicted with diseases particularly of Hepatitis B (HBsAg) and must be free from any
drug-related addiction/dependency. Thus, it is important that candidates undergo
series of test before they qualify to enter the service.
3. PURPOSE:
This directive prescribes the policies and guidelines for the Philippine
Army to prevent entry of physically unfit and drug dependents into the Officer Corps
and the men in ranks of the Philippine Army.
4. APPICABILITY:
This directive applies to applicants/candidates particularly new entrants

or pre-entry application (Commissionship, Call to Active Duty, Officer Candidate
Course (OCC) and enlistment) to the Philippine Army.
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5. POLICIES:
a. Hepa B (HBsAg) and Drug Test Clearance shall form part of

the personal requirements of applicants prior the conduct of Physical and Medical
Examination (PME) for pre-entry application (commission/enlistment) into the
Philippine Army.
b. After passing the Hepa B and Drug Test applicants/candidates

will be subjected to the usual thorough Physical and Medical Examination (PME) that
includes:
i. X-Ray of the chest

ii. Serological test for syphilis
iii. Urine examination including microscopical examination.
iv. Electrocardiogram
v. Complete Blood Count
vi. Stool Examination
c. Positive results in Hepa B (HBsAg) and Drug Test shall be

ground for disqualification.
d. Applicants/candidates who are cleared for Hepa B infection will

undergo at least one (1) immunization of Hepa B at their own expense preferably
after the final interview and prior selection/appointment. Another immunization will
have to be given during training which will be shouldered by the Philippine Army.
Likewise, for those who will not undergo training (ie. Commissionship, selected
special enlistment etc), immunization will have to be given before their deployment to
line units.
e. Hepa B immunization maybe required to other personnel
already in the service when the program is expanded.
6. PROCEDURES:
a. The conduct of the PME for applicants/candidates will be in

accordance with the provision of Section II, para 9b, AFPRG165-362.
b. Commanding Officers of the Fort Bonifacio General Hospital and

all major subordinate station hospitals/facilities involved in the conduct of PME of PA
applicants/candidates shall identify Hepa B Accredited and Dangerous Drug Board
Accredited Drug Testing Centers in their AOR that will be recommended to their
respective Commanders for authorization.
c. HPA and major unit commanders shall create a board to select the
centers/facilities in their respective AORs to determine the authorized testing
centers. The board shall be composed of the following:
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Chief of Staff - Chairman

G1 - Vice-Chairman
G2 - Member
G3 - Member
G4 - Member
CO, S Hosp - Member/Sec
d. The list of identified testing centers shall be submitted to the

Army Chief Surgeon (ACS) for notation and recording.
e. Applicants/Candidates will be required to have Hepa B and Drug

Tests only at authorized centers.
f. Station Hospitals involved in the conduct of screening and

selection of candidate officers and soldiers shall only accept applicants whose test
results are from duly authorized clinics/drugs test centers.
g. Commanding Officers of hospitals/facilities involved in the

conduct of PME shall contact concerned testing centers in order to verify/confirm
results submitted by applicants or instead direct said authorized centers to submit
results of test for reference.
7. RESPOINSIBILITY:
Medical Officers engaged in making these examinations must fully and

accurately record all medical findings in such a clear and complete manner that no
question as to its character, degree and significance can rise when the report of the
board is reviewed. Each defect noted must be properly established and recorded.
a. Medical Boards/COs, Station Hospitals shall keep a record and

submit names of disqualified applicants to the ACS for reference.
b. ACS to furnish to all recruiting units of list of

applicants/candidates found to be positive in Hepa B and Drug abuse for their
reference.
c. Major unit commanders thru their commanding officers of

training units in coordination with the CO’s of hospitals shall see to it that
immunization of Hepa B which will be administered by Philippine Army will have to
be given to candidates before the closing of said trainings.
8. FUND SUPPORT:
G1, PA shall program the fund requirement for PME and Hepa B
Immunization of new entrants for the Personnel Services Budget.
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9. RECISSION:
Other policies, directives and orders inconsistent with this circular are
hereby rescinded.
10. EFFECTIVITY:
This directives shall take effect upon publication.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Reiteration on the Implementation of

HPA Letter Directive dated 23 July 2002
Re Conduct of Limited Medical/Physical Examination
1. Reference: HPA Letter Dir dated 23 July 2002, Subject: Conduct of

Limited Medical/Physical Examination.
2. The Command reiterates the implementation of HPA Letter Directive
dated 23 July 2002 regarding the conduct of Medical/Physical Examination of military
personnel, specifically on para 2, 3 and 4, quoted as follows:
*(2) It has been observed by no less than the CG, PA that the
conduct of Medical/Physical Examination among our personnel has not been
seriously implemented. This should be a paramount concern of our soldiers not only
in the field but also in the garrison. Many of our Officers fail to undergo the Annual
Physical Examination (APE) despite the directive regarding this activity. In addition,
our Enlisted Personnel undergo regular medical/physical examination only during the
processing of their reenlistment.
“(3) In this regard, you are hereby directed to remind all officers in
your unit to take their APE religiously and that all personnel should undergo limited
Medical/Physical Examination at least once a year in order to ensure
fitness/readiness among our men in uniform at all times.
“(4) Furthermore, you are also directed to allocate unit resources for
the conduct of said examination.
3. In addition to this, you are required to submit annual report to this Hqs
(Attn: G1) together with the name of Officers who have complied/not complied with
this directive.
4. For widest dissemination and strict compliance:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AGP D 01 May 2003
SUBJECT: Blood Type of Individual Soldiers
TO: All Field Unit Commanders/Post Unit Commanders/

Chiefs of Offices
2. It has been observed thru available records and other pertinent

documents especially the Military ID that most PA Military personnel do not indicate
important data such as identifying marks on their body and their blood type.
3. This slight negligence being committed by our personnel sometimes

become a problem when the needs for such data series.
4. In this connection, all unit commanders/chiefs of office shall require

their personnel to indicate in their summary of information (SOI), military ID and
other records on the said data. Likewise advice those that do not know their blood
type to visit their respective station hospital for blood typing.
5. Relative to this, all commanders of station hospitals shall facilitate

request for blood typing of military personnel and keep said record for future
reference.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAGP 24 April 2006
SUBJECT: Duration of Leave for Unit Commanders
TO: All Concerned
1. It has been observed that Officers holding the Position of Major

Responsibility/ Key Positions go on leave (local and abroad) without limitation to
the number of days and subsequently requesting for extension thus leaving his post
for a long time that affects the unit/office operational functions.
2. In this connection, the following guidelines shall be observed:
a. All Unit Commanders (Brigade, Battalion and Company

Commanders), Chief of Offices and Post Unit Commanders within HPA shall be
granted leave of absence from his/her post (local and abroad) for a maximum of
thirty (30) days only (inclusive of Saturdays, Sundays and Holidays) provided any
leave of absence beyond ten (10) days shall be justified in writing when this is
applied for.
b. Request for extension may be granted; however, they shall be

automatically relieved from post and placed a/u to their respective HHSG or HHSBN
and for immediate replacement with the most qualified officer in order to maintain
smooth turn over of command responsibility.
c. Division Commanders shall ensure that these guidelines are

properly implemented and disseminated to their respective subordinate unit
Commanders.
3. For information and strict compliance.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
CPO 21 September 2005
SUBJECT: Leave To Be Spent Abroad
3. Reference: Omnibus Rules Implementing Book V, Executive Order

292, Rule XVI, Subject: Leave of Absence.
2. Be reminded that submission of request for travel/leave to be spent

abroad of civilian employees should reach this Headquarters (Attn: CPO, APMC) at
least forty five (45) working days prior to the date of departure for submission to
higher headquarters.
3. Requests submitted less than the forty five (45) days time frame will be
returned without action.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 20 January 2004
PERSONNEL DIRECTIVE
NUMBER 01
FORCE/MANDATORY LEAVE
1. GENERAL: This Directive prescribes the policies governing the

enforcement of forced mandatory leave for all military personnel of the Philippine
Army.
2. PURPOSE: To provide opportunity for all military personnel to

allocate quality time for their family, to take rest, unwind and reinvigorate themselves
from the tedious combat/office duties.
3. REFERENCES:
a. Executive Order Nr 1077, otherwise known as Revising the
Computation of Creditable Vacation and Sick Leaves of Government Officers and
Employees.
b. Executive Order Nr 292, Book 5 of the Amended Omnibus
Rules.
c. AFPRG 131-271 dated 25 September 1987, re Leave.
d. HPA Ltr Dir dated 4 Sep 1987, re R & R Program.
4. OBJECTIVE: To establish a uniform and equitable system of

implementing the mandatory leave of military personnel of the Philippine Army in
order to enhance their morale and performance of military duty.
5. POLICIES/PROCEDURE: Following are the mechanics adopted by

this command relative to the implementation of a sound and acceptable program of
forced/mandatory leave.
a. Military personnel are directed to strictly follow to the letter the

allowable leaves mandated by the regulations (ordinary leave, sick leave, maternity
leave, convalescent leave, compassionate leave, graduation leave, academic leave,
informal leave, paternity leave, R & R and passes).
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b. Military personnel availing of the aforementioned leaves who

incurred delay in reporting back to his unit shall be deducted of his allowable leave
credits earned corresponding to the number of days of his delay.
c. In addition to this and pursuant to ref 3a, all officers and enlisted
personnel of the Philippine Army shall be required to avail five (5) days
vacation/ordinary leave annually, chargeable against their leave credits.
d. The unused five (5) days vacation/ordinary leave will be

automatically forfeited or will not be credited and accumulate into creditable vacation
leave.
e. The same number of five (5) days will be charged against the
individual’s leave credit even if the availment is less than five (5) days of
vacation/ordinance leave.
f. The Unit Commander/Chief of offices shall adopt a staggered

scheduling of forced leaves in his Unit/office; provided, that he may, as the exigency
of the service requires, cancel any previously scheduled leave. The number of
military personnel on leave (force or otherwise) shall not exceed ten percent (10%)
of the actual strength of the unit/office.
g. Monthly and quarterly reports indicating the number of

personnel who went on leave including the number of days shall be submitted to
AAG together with the hard copy of the order to this effect.
h. The AAG shall maintain records of each personnel who availed

and who did not avail of the privilege.
6. EFFECTIVITY: This directive takes effect upon approval.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
02 August 2005
1/AAGPD
SUBJECT: The Philippine Army Individual Readiness Badge
TO: All Concerned
1. PURPOSE: This directive prescribes the policies, regulations and

procedures governing the awarding of the Philippine Army Individual Readiness
Badge.
2. OBJECTIVES:
a. To provide visual recognition of the achievement of Army
personnel in passing and earning passing ratings in physical fitness test (PFT),
annual physical examination and marksmanship qualification.
b. To enhance the readiness and capability of PA personnel and
units.
c. To enhance competency and military professionalism in every
Individual soldier.
3. TO WHOM AWARDED:
The badge shall be awarded to all Officers and enlisted personnel of
the Philippine Army who have earned a passing rating in all the following tests and
events with the following categories:
a. Category 1 – (with 1 Bronze Star) – Individuals who obtain an
average Physical Fitness Test rating form 70% to 84.99%, classified as P1 or P2 in
the Physical Examination and at least qualified as marksman in the proficiency firing
of the M16 rifle for EP and M16 rifle or cal.45 for Officers.
b. Category 2 – (with 2 Bronze Stars) – individuals who obtain an

average Physical Fitness Test rating from 85% to 94.99%, classified as P1 or P2 in
the Physical Examination and at least qualified as marksman in the proficiency firing
of the M16 rifle for EP and M16 rifle or cal.45 for Officers.
c. Category 3 – (with 3 Bronze Stars) – Individuals who obtain

an average Physical Fitness Test rating from 95% to 100%, classified as P1 in the
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Physical Examination and qualified as expert in the proficiency firing of the M16 rifle
for EP and M16 or cal.45 for Officers.
4. BY WHOM AWARDED:
The Commanding General, Philippine Army is the sole authority to

give this award. However, the issuance of order may be delegated to the major
subordinate unit commanders with a TO rank of Major General.
5. IMPLEMENTING PROCEDURES:
a. The badge shall be placed on the inner portion of the flap of the
left breast pocket of the uniform in accordance with the existing policies and
regulations on the proper wearing of awards and decorations. For BDA, the tab shall
be sewn on the center of the flap of the left breast pocket.
b. The wearing of the badge is covered by appropriate orders for a

period of three years. However, the authority to wear is automatically rescinded if
the person fails any of the qualifying tests regularly prescribed by the Army.
c. The first semester of each year is considered as the re-currency

period. The unit commanders of subordinate units submit to the G1’s of the
Divisions and other equivalent major units with a TO of O-8 the list of qualifiers in
their respective units on the basis of the most recent qualifying tests. The list will be
forwarded to their respective Awards and Decorations Board for evaluation prior to
issuance of orders for a period of three years effective every 01 July of the year
d. For purposes of monitoring and proper observance of the

wearing of the badge, current results of the Physical Fitness Test, Physical
Examination and Marksmanship Qualification will be posted in the Summary of
Information of every individual PA personnel at the Philippine Army Website.
Likewise, all units are required to maintain a list of personnel qualified to wear the
badge in their respective unit bulletin boards.
e. All unit Commanders and Chiefs of offices will be held

responsible for the strict implementation and proper observance of the wearing of the
badge of their respective personnel.
6. This directive will take effect upon approval.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Giving of Awards to Personnel with Pending Case
TO: All Concerned
2. Presently, the AFP including the Philippine Army has no clear cut
policy wit regard to giving awards to personnel with pending case.
3. In order to avoid ambiguity and create situation where personnel with

pending case are given awards and subsequently receiving such award in formal
ceremonies and thereby raising question on the eligibility of the recipient, the
following shall be observe:
a) The giving awards of personnel with pending case be held in

abeyance until such time the case had been dropped and closed.
b) Personnel who have been conferred previously with an award

prior the existence of a pending case shall not be given such award in a formal
ceremony until such time that the case had been dropped and closed.
4. For widest dissemination, guidance and strict compliance.

Adjutant General
DISTRIBUTION
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Use of PA Wellness Center by Retired

Military Personnel and Civilians
TO: All Concerned
I. Reference: Command Guidance.
2. The Philippine Army Wellness Center (PAWC) is purposely for the

recreation of PA personnel. While the Center, as an income generating facility, is
also being offered to retired military personnel and civilians, Command activities
should always be a priority.
3. Henceforth, the Command prescribes the following policies in the
utilization of the PAWC:
a. The PAWC is for the exclusive use of PA personnel during

athletic days (Tuesday and Thursday) from 1300H to 1900H. No reservation shall
be accepted during the said schedules:
b. Reservations should always give priority on Command-

sponsored sports activities; and
c. Retired military personnel and civilians shall only be allowed to

use the PA sports facilities every morning of Monday, Wednesday and Friday.
4. CO, SSU is held responsible for the implementation of the above-cited
policies.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAGPD 04 April 2005
SUBJECT: Annual Physical Examination and Physical Fitness Test
1. References:
a. HPA Letter Directive dated 23 July 2002, Subject: Conduct of

limited medical/Physical examination.
b. HPA Letter Directive dated 01 June 2004, Subject: Army

Physical Fitness Test.
2. It has been observed that the conduct of Annual Physical Examination

APE) and Physical Fitness Test (PFT) especially the Officers are not being seriously
implemented despite existing directives regarding these activities.
3. In this regard, all unit Commanders and Chiefs of Offices are hereby
directed to include the Annual Physical Examination and Physical Fitness Test
results as strict pre-requisite in granting R & R, leaves and furloughs,
schooling local and abroad, designation to key positions, promotion to the
next higher rank and the use of PA facilities and services among the officers and
enlisted personnel in respective unit/office.
4. Failure to comply and pass these examinations will be ground for the
curtailment of the aforementioned privileges.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
CORRECTED COPY DESTROY ALL OTHERS

1/AAGP 01 June 2004
SUBJECT: Army Physical Fitness Test
TO: All PA Units
1. REFERENCE: HPA Letter Directive dated 26 March 2004, Subject:

Army Physical Fitness Test.
2. PURPOSE: This policy provides the guidelines and procedures with

reference to the conduct of the Army Physical Fitness Test (APFT) to all personnel of the
Command.
3. SUMMARY: All officers and men shall undergo the Army Physical
Fitness Test periodically. Such test is designed to evaluate the fitness of every
personnel. Moreover, to maintain the state of preparedness and readiness of each
soldier.
4. SCOPE: This policy applies to HPA and all subordinate

commands/units.
5. POLICIES:
a. The Army Physical Fitness test shall be conducted on a regular

basis anytime within the test period by age category:
1) Forty (40) years old and above shall undergo PFT Semi-annually.
Semi-Annual Test Period
1ST Semi-annual Test – 01 January to 30 June

2nd Semi-annual Test – 01 July to 31 December
2) Thirty Nine (39) years old and below shall undergo PFT quarterly.
Quarterly Test Period
1st Quarterly Test - 01 January to 31 March

2nd Quarterly Test - 01 April to 30 June
3rd Quarterly Test - 01 July to 30 September
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4th Quarterly Test - 01 October to 31 December
b. HPA and all Post units, SOCOM, LABde, Division and Engineer Brigade
level headquarters shall conduct the APFT to all their respective personnel semi-annually while
Infantry Brigade headquarters and Infantry Battalions shall conduct the activity as practicable as
determined by the Division Commander.
c. The following units and offices shall be responsible in administering the

APFT:
1) Special Services Unit (SSU), PA - HPA and all Post units inside
Fort Bonifacio, Makati City.
2) Division Special Services Office (DSSO) - Division Headquarters

and all Post units within the Division headquarters.
3) Brigade S1 - Infantry and Brigade headquarters
4) Battalion S1 - All PA Battalions
d. An After PFT Report shall be submitted to the Commanding Officer, SSU,

PA (Info: CO, APMC) not later than seven (7) days after the test period. Appropriate orders shall
be issued for personnel who excelled and are qualified for APFT awards.
e. All units and offices responsible in administering the APFT test shall
maintain a copy of the test results and the physical fitness record of all personnel to be used as
basis in evaluating the effectiveness of the program.
f. The APFT will consist of the following events:
1) Push-Ups
2) Sit-Ups
3) 2 Mile Run
g. Personnel with profile or medical certificate duly certified and signed by a

medical officer stating therein that he/she is exempted of taking the test shall be excused
however, shall take the test one (1) month after the profile is lifted and or the illness is cured.
h. Personnel in all Infantry/Engineer Brigades and Battalions directly

involved in combat operations shall be excused from taking the test provided; unit commander
concerned duly certifies it.
i. Those who did not undergo the APFT within the scheduled testing period
not covered by para 4g and 4h shall be deemed FAILED in the particular test
j. APFT Standards: The test encourages excellence in performance

however; minimum passing scores are required in order to pass the test. The Army Physical Test
Scoring Table of the PAPFT Manual (interim) shall be used as scoring standard.
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1) Failure in one (1) of the events is considered failure of the

particular test.
2) Personnel who failed in the test shall be given ample time to

prepare for his/her retake that is, three (3) months after the regular scheduled test. If he/she
still fails the retake, a final test shall be conducted three (3) months after the last retake just in
time for the next scheduled regular test. Again, if the concerned personnel failed the test, the
following sanctions shall be administered:
a) For Officers
1.1 Non-consideration for assignment to

command position.
1.2 Con-consideration for promotion to the next

higher rank.
1.3 Non-consideration for schooling (military

career or specialization courses) locally and abroad.
1.4 Attrition
b) For Enlisted Personnel
1.1 Non-consideration for promotion to the next higher

rank.
1.2 Non-consideration for schooling (military career or
specialization courses) locally and abroad.
1.3 Non-reenlistment.
1.4 Attrition .
k. Award of the Physical Fitness Badge
1) Personnel who obtained a maximum score of 100 points in every

event for a total of 300 points in the particular test for thee (3) consecutive test period shall be
awarded the Gold Physical Fitness Badge. While personnel who obtained a maximum score
of 90 points and above in every event for a total of 270 points and above for three (3)
consecutive test periods shall be awarded the Silver Physical Fitness Badge.
2) The badge shall be placed on the right portion of the flap of the
left pocket of the uniform in accordance with the existing policies and regulations on the proper
wearing of awards and decorations.
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6. This policy takes effect upon publication.
.
Adjutant General
DISTRIBUTION:
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HEADQUARTERS
PHILIPPINE ARMY

NUMBER 07
MANAGEMENT, OPERATION AND MAINTENANCE

OF AFP TRANSIENT FACILITY IN CAMP DELGADO, ILOILO CITY
I. PURPOSE:
This SOP prescribes the guidelines, procedures and regulations on the

management, operation and maintenance of AFP Transient Facility in Camp
Delgado, Iloilo City.
II. OBJECTIVE:
To provide decent, convenient and affordable transient

accommodations for Officers and Enlisted Personnel, and their dependents. This
facility also affords the men and women of the Army the opportunity to spend quality
time with the members of their families at a very reasonable cost.
III. OPERATIONAL GUIDELINES:
The following general guidelines shall be strictly followed in the

operation and management of the AFP Transient Facility:
A. PRIORITY OF AVAILMENT: The privilege to avail this AFP

Transient Facility shall be extended to the military personnel and their authorized
dependents while in transit, rest and recreation and transacting official business on a
“First Come, First Served” basis.
B. RESERVATION: All reservations must be arranged on a

specified time and date. Said reservation shall be considered cancelled if the guest
failed to arrive at the most two hours from the arranged specified time and date,
unless the said guest confirms through any means on the said date. The
Management Staff reserves the right to admit those who are on the waiting list.
C. OPERATIONAL RESPONSIBILITY:
1) The PA Housing Office shall be responsible in monitoring

the efficient operation of the AFP transient facility. The Commanding Officer 6th
FSSU, ASCOM, PA is duly designated as facility administrator who will be
responsible for the management, operation, and maintenance of the facility. He shall
be directly accountable to the PA Housing Office. The facility administrator shall:
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a. Ensure that the policies and procedures in the

management and maintenance shall be strictly observed.
b. Reserve the right to eject or terminate anytime the

accommodation of any guest who frequently violates the house rules and policies
and those whose acts are inimical to the interest of the AFP.
c. Report to CG, PA (Attn: C, PAHO) all unusual or

untoward incident that happen in the facility’s premises.
d. Recommend to CG, PA (Attn: C, PAHO)

measures to further improve services of the facility.
2) The Administrator shall manage, operate and maintain

the transient facility through the following:
a. MANAGER.
1) Ensures the smooth and efficient

management operation and maintenance of AFP Transient facility;
2) Maintains a cashbook and renders monthly

report of income to CG, PA (Attn: Chief PAHO) at the end of the month and monthly
thereafter;
3) Reports any losses, damages and violations

of rules and regulations and terminate the accommodation of flagrant violators of
house policies;
4) Maintains transient facility property book

and renders monthly status of equipment to the C, PAHO.
5) Requires concerned guests to pay for the

maintenance fee, damages and losses (if any) as a consequence of improper use of
the facility.
6) Perform other tasks as directed by C,

PAHO.
b. ADMISSION PERSONNEL: The Admission

Personnel performs the following functions:
1) Receives and acts on requests for

accommodation.
2) Ensures that only qualified occupants are

allowed to avail the privilege.
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3) Briefs the incoming guest on house rules

and regulations.

reservation, and ensures that reservations are strictly followed as per house policies.
5) Welcomes guests, requires them to sign in

the Guest book for proper identification.
6) Determines the authenticity of individual’s

ID and their authorized dependents.
7) Takes charge of collection of bills, payment

and issuance of corresponding receipts.
8) Makes sure that the keys to the rooms are

deposited or returned upon check out or whenever guests leave the facility.
9) Sees to it that no properties of the facility

are taken out or transferred without permission from the management upon checking
out of guests.
c. SECURITY PERSONNEL: The designated

security personnel perform the following functions:
1) Inspect baggage and luggage of guests

upon check-in and see to it that FAS and explosive materials are properly deposited
in a designated safety vault of the facility with appropriate receipts.
2) Ensures the physical security of the whole

facility to include the guest and their belongings.
3) Immediately act on violations of rules and

regulations and security related complaints.
4) Account for all items issued to the guest

when he checking out and report any losses as the case maybe.
5) Strictly implement energy conservation

(ENERCON) measures.
d. UTILITY & MAINTENANCE PERSONNEL: The

Utility and Maintenance Personnel perform the following functions:
1) Take charge of the general cleanliness of

the facility.
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2) Change the linen on the need basis.
3) Periodically inspects all appliances, room,

toilet and bath fixtures to insure that they are in working condition.
D. ADMISSION PROCEDURES: The following procedures shall

be followed during the checking-in and checking-out of guests:
1) CHECK - IN:
a. Schedule of check-in is from 1200H onwards.
b. A day of accommodation in the facility shall be

reckoned at 1200H regardless of the actual time of admission of the guests. Thus, a
guest who checks in at 1600H shall be deemed to have stayed one day at the facility
by 1200H the following day.
c. The Admission Personnel requires the guests to:
1) Present valid Mission Order, Leave Order or

Special Order that would support travel, mission, leave and rest and recreation.
2) Present Valid AFP ID and that of his

accompanying dependents.
3) Sign in the logbook.
4) Present baggage/luggage for inspection;

and
5) Deposit FAS, explosive materials and
valuables for safekeeping.
6) CHECK-OUT TIME: Utility personnel will

inspect for the completeness of all items in the room and may require the presence
of the guest during his inspection. Report and inform both the guest and admission
personnel all damaged or missing items.
a. Check-out time shall be on/or before

1200H, however their belongings may be brought out of the rooms by the guests
themselves if necessary.
b. Utility personnel will inspect for the

completeness of all items in the rooms and will report to the Admission Personnel all
damaged or missing items that may be discovered.
c. Admission Personnel will require the

guest to pay cost of reported lost or damaged items.
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d. Guests will pay all dues required and

will return the room key.
e. Security Personnel will inspect the
luggage of the guests if directed by the Manager or the Admission Personnel.
E. MAINTENANCE FEE: To keep the facilities in good condition

the following maintenance fee shall be charged. Maintenance fee shall be utilized for
the payment of electric and water bills, laundry , purchase of janitorial supplies and
fund support to minor repairs.
1) OFFICERS - P 150.00/day
2) EP - P100.00/day
3) Dependents (12 yrs old & above) -

P100.00/day
4) Children’s below twelve (12) years old who

join their parents in the room shall be free of charge.
5) Additional charge of P50.00 shall be

collected for an extra set of amenities (mattress, pillow, blanket).
F. DURATION OF ACCOMMODATION: Guests are generally

allowed to stay at the facility only for a maximum of two (2) nights and three (3) days
in order to allow other personnel to avail of the facility. However, during non-peak
season, their accommodation may be extended upon approval of the Manager.
IV. MANAGEMENT POLICIES (HOUSE RULES): The following general

policies shall govern the behavior of all guests within the facility:
A. ATTIRE – Appropriate attire is encouraged to be worn by the

guests while staying in the facility.
B. NO CARRYING OF WEAPONS - Guests shall not carry firearms

or any weapon within the premises. If it cannot be avoided, same should be turned
over for safekeeping at the admission desk upon checking-in.
C. LOSS OF VALUABLES – The Administrator shall not be held
liable for any loss of personal items.
D. NO DRINKING AND NO GAMBLING - Guests shall refrain from
engaging in drinking sprees, nor engage in any game of chance within the facilities.
E. NO DISORDERLY BEHAVIOR - As a matter of courtesy to the
other guests, room occupants shall refrain from disorderly conduct or any unusual
behavior that would disturb the serenity of the facility. Appropriate Delinquency
Reports shall be rendered, when necessary, to units of erring military personnel for
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proper disciplinary action against them. The Management Staff reserve the right to
“black list” or to ban from future admission to the facility certain individuals due to
gross disorderly conduct and unruly behaviour.
F. RESPONSIBILTY FOR GENERAL SANITATION - Guests are

held responsible for the general sanitation inside the rooms during their stay.
Cleaning assistance will be provided by the staff upon request.
G. NO COOKING & EATING INSIDE THE ROOM- Guests are

allowed to cook at the kitchen and eat at the dining area.
H. WASHING AND HANGING OF CLOTHES–. Washing of clothes

inside the comfort rooms is strictly prohibited. A washing machine is provided for this
purpose. Hanging of clothes should only be at the designated areas.
I. PAYMENT FOR LOST OR DAMAGED PROPERTIES – For

guests who would not be able to pay lost or damaged properties due to unavailability
of cash, a promissory note together with an incident report will be sent to his mother
unit for the facilitation of collection of the amount. For personnel who refuse to pay,
appropriate Delinquency Reports together with his bill shall be forwarded to his
mother unit for appropriate action.
V. EFFECTIVITY:
OFFICIAL: VICTOR S IBRADO

Brigadier General, AFP
Chief of Staff
(Sgd) SIFREDO G BATHAN

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY

NUMBER 06

OF AFP TRANSIENT FACILITY IN PANACAN, DAVAO CITY
I. PURPOSE:

management, operation and maintenance of AFP Transient Facility Panacan, Davao
City.
II. OBJECTIVE:





the efficient operation of the AFP transient facility. The Commanding Officer 11th
FSSU, ASCOM, PA is duly designated as facility administrator who will be
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be directly accountable to the PA Housing Office. The facility administrator shall.
a. Ensure that the policies and procedures in the

b. Reserve the right to eject or terminate anytime the

accommodation of any guest who frequently violates the house rules and policies



the transient facility through the following:
a. MANAGER.

management operation and maintenance of AFP Transient facility.

thereafter.
3) Reports any losses, damages and

violations of rules and regulations and terminate the accommodation of flagrant
violators of house policies.


the facility.

PAHO.


accommodation.
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and regulations.


out of guests.

security personnel performs the following functions:





(ENERCON) measures.


the facility.
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be followed during the checking-in and checking-out of guests:
1) CHECK - IN:

c. The Admission Personnel requires the guests to:



and



themselves if necessary.


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the payment of electric and water bills, laundry, purchase of janitorial supplies and
2) EP - P100.00/day
3) Dependents (12 yrs old & above) - P100.00/day
4) Children’s below twelve (12) years old who join their

parents in the room shall be free of charge.
5) Additional charge of P50.00 shall be collected for an extra

set of amenities (mattress, pillow, blanket).



guests while staying in the facility




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gross disorderly conduct and unruly behavior.

Cleaning assistance will be provided by the staff upon request.
G. NO COOKING & EATING INSIDE THE ROOM - Guests are

allowed to cook at the kitchen and eat at the dining area.
H. WASHING AND HANGING OF CLOTHES -. Washing of

clothes inside the comfort rooms is strictly prohibited. A washing machine is provided
for this purpose. Hanging of clothes should only be at the designated areas.
I. PAYMENT FOR LOST OR DAMAGED PROPERTIES - For
V. EFFECTIVITY:

Chief of Staff
(Sgd) SIFREDO G BATHAN

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY

NUMBER 08

OF AFP TRANSIENT FACILITY IN CEBU CITY
I. PURPOSE:

management, operation and maintenance of AFP Transient Facility in Camp
Delgado, Iloilo City.
II. OBJECTIVE:





the efficient operation of the AFP transient facility. The Commanding Officer of 7th
FSSU, ASCOM, PA is duly designated as the facility administrator and shall be
be directly accountable to the PA Housing Office.
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a. Ensures that the policies and procedures in the

b. Reserves the right to eject or terminate anytime

the accommodation of any guest who frequently violates the house rules and policies



the transient facility through the following.
a. MANAGER.

management operation and maintenance of AFP Transient facility.

thereafter.
3) Reports any losses, damages and violations

of rules and regulations and terminate the accommodation of flagrant violators of
house policies.


the facility.

PAHO.


accommodation.

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and regulations.



out of guests.

security personnel performs the following functions:





(ENERCON) measures.


the facility.
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be followed during the checking-in and checking-out of guests.
1) CHECK - IN:

c. The Admission Personnel requires the guests to.



and



themselves if necessary;

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the payment of electric and water bills, laundry, purchase of janitorial supplies and
2) EP - P100.00/day
3) Dependents (12 yrs old & above) - P100.00/day
4) Children’s below twelve (12) years old who join their

parents in the room shall be free of charge.
5) Additional charge of P50.00 shall be collected for an extra

set of amenities (mattress, pillow, blanket)



guests while staying in the facility.




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gross disorderly conduct and unruly behaviour.

Cleaning assistance will be provided by the staff upon request;
G. NO COOKING & EATING INSIDE THE ROOM - Guests are

allowed to cook at the kitchen and eat at the dining area;
H. WASHING AND HANGING OF CLOTHES –. Washing of

clothes inside the comfort rooms is strictly prohibited. A washing machine is provided
for this purpose. Hanging of clothes should only be at the designated areas.
I. PAYMENT FOR LOST OR DAMAGED PROPERTIES – For

V. EFFECTIVITY:

Chief of Staff

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
18 February 2006
NUMBER 4
IMPLEMENTING GUIDELINES, RULES AND REGULATIONS ON THE

GRANTING OF THE PANGKABUHAYANG GAWAD SA MAPAGKAKINGANG
ARMY (PGMA) VILLAGE OFF-BASE HOUSING PROJECTS
1. REFERENCE: Memorandum of Agreement between the

Philippine Army and Gawad Kalinga Community Development Foundation Inc.
2. PURPOSE:
This SOP prescribes the guidelines, rules and regulations on the

granting of the PGMA Village Off-Base Housing Projects.
3. OBJECTIVE:
To provide a better quality of life, comfort, and security to the personnel

of the Philippine Army and their families by helping them build homes, educate them
on the necessary livelihood training and skills and organizing their families into a
model community, embodying the “Kapitbahayan and Bayanihan“ spirit.
4. RESPONSIBILITY:
a. The Commanding general, Philippine Army shall be the

approving authority on the granting of the PGMA Village Off-Base Housing Projects
to applicants as recommended by the Philippine Army Housing Office (PAHO).
b. The Commanders of PA Major Units shall endorse/recommend

all pre-screened applicants by their respective Housing Boards to the Commanding
General, PA through PAHO. They shall provide security to ensure peace and order
and community development assistance to the housing project in their respective
area of responsibility.
c. The Philippine Army Housing Office shall be responsible in the

consolidation and review of all applications endorsed/recommended by the
Commanders of the PA Major Units prior to the final deliberation of the PA Housing
Board.
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d. The Philippine Army Housing Board (PAHB) shall be

responsible in the final deliberation of all applications and recommended to the CG,
PA for approval of the result thereafter.
e. The Office of the Sergeant Major of the PA Major Units shall

consolidate all applications for pre-deliberation of their respective Housing Boards.
f. Unit Commanders and Sergeant Majors shall assist their

respective military and civilian personnel who are interested to avail of the PGMA
Village Housing Project.
5. POLICIES:
a. The qualification of awardees shall be as follows:
1) He/she must be an active Officer, Enlisted Personnel and

Civilian Employee of the PA.
2) He/she must have rendered at least six (6) years

continuous military/or civilian service. (Except for Medal for Valor and Distinguished
Conduct Star Awardees for military applicants).
3) He/she does not own a house/or lot.
4) He/she does not have any existing criminal, civil or

administrative case.
5) He/she must not be an awardee of any government

housing project.
6) He/she must be willing to assist or participate in the

construction of houses in the designated community as part of “Sweat Equity”.
b. Applicants from the different Post units/offices at HPA and PA

Major units shall submit application to their respective Sgt Majors for Pre-screening
by respective Housing Boards prior submission to the PAHO.
c. Applicants from other major services must have

endorsement/recommendation from their respective Sgt Majors for pre-screening by
respective Housing Boards prior submission to the PAHO.
d. Only applicants endorsed/recommended by the PA Major Unit

commanders and other major service commanders shall be included in the
deliberation of the PAHB. Duly endorsed applications deliberated by the PAHB shall
be recommended to CG, PA for approval.
e. Applicants approved by the CG, PA shall be given priority o

occupy a unit provided:
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1) He/she submits the complete requirements to the PAHO.
2) He/she must have willingness to shoulder the cost of

construction (labor and materials) of the dwelling.
f. Any gross misrepresentation in the application shall be a ground

for disqualification and/or filing of appropriate case against the erring applicant.
g. The grantee shall bind himself/herself to the terms and

conditions stated in the Contract of Occupancy. Violation of any of the provisions in
the terms and conditions of the contract may lead to its termination as determined by
the PAHO.
h. The house and lot is non-transferable however:
1) In the case of the soldier-grantees death (in-line of duty

status) and civilian-grantee’s death, the house and lot can only be transferred to the
nearest kin, provided that the nearest kin shall be subjected to the same terms and
conditions as if he/she is the grantee.
2) On the event that the grantee will be discharge from the

military/or terminated from the civilian service for cause, the contract shall be
terminated without prejudice to refund him of the unit cost to be determined by the
PA Housing Office.
6. PROCEDURES:
a. Applicants
The applicant shall fill-up the application form and attached the
following requirements:
a) Endorsement from his/her Commanding General/FOIC or

Chief of Office.
b) Latest Statements of Assets & Liabilities
c) Latest Income Tax Return/Form W-2
d) Latest Pay slip
e) DLO clearance
f) Certification of no existing housing loan obligation
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b. Unit Commanders/Sgt Majors
Unit Commanders and unit Sgt Majors shall ensure that the
SOP/policies of the project particularly the provisions of the Contract of Occupancy
are properly explained and understood by the applicant.
c. PA Major Unit Sgt Majors
They shall ensure the completeness of the submitted application

prior endorsement to the PA Major Unit Housing Boards.
d. PA Major Unit Housing Boards
1) Shall pre-screen all applications.
2) Shall ensure the validity and authenticity of all the

requirements.
3) Shall recommend all pre-screened applications to the PA

Major Unit Commanders for their further recommendation to the CG, PA.
e. PA Major Unit Commanders
They shall recommend all pre-screened applications to the

Commanding General, Philippine Army. (Attn: PA Housing Office).
f. PA Housing Office
1) Shall consolidate and review all applications from the PA

Major Units and other Major services. They shall ensure the completeness of the
requirements submitted for final deliberation.
2) Shall prepare all the necessary requirements prior

deliberation of the PA Housing Board.
3) Upon approval of the Commanding General, Philippine

Army shall facilitate all necessary requirements for the awarding of the PGMA Village
Off-Base Housing Unit to the fortunate applicant provided he/she has complied with
the requirements in para 5d.
g. PA Housing Board
Shall deliberate all applications and recommend to the

Commanding General, Philippine Army for approval.
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h. Commanding General, Philippine Army
He shall have the sole authority to approve/disapprove all

applications recommended by the PA Housing Board.
7. EFFECTIVITY: This SOP shall take effect upon publication.

Colonel (JSC) INF PA
Adjutant General
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HEADQUARTERS
HQS & HQS SUPPORT GROUP, PHILIPPINE ARMY
AXS 27 August 2004
SUBJECT: Facilities Rules and Regulations
TO: Vice Commander, PA

Chairman, PA Housing Board
1. Reference: Verbal Instruction of the Vice Commander, PA to CO,

HHSG, Subject: same as above.
2. In compliance to above reference, submitted is the Facilities Rules and

Regulations (Philippine Army Personnel Transient Quarters) as required.
3. Tab A is the proposed rate of transient rooms for Officers and Enlisted
personnel while tab B is the proposed contract of occupancy.
4. For information.
(Sgd) JOVENAL D NARCISE

Commanding Officer
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FACILITIES RULES AND REGULATIONS
I. I. GENERAL:
The Philippine Army Personnel Transient Quarters is one of the major

projects by the Army. At the moment it is composed by five (5) four-storey building
located at the vicinity of SEBn. There is a provision for an Officer's Transient
Quarters, female officers and EW Transient Quarters, and Enlisted Personnel
Transient Quarters. The whole facilities were constructed out of the funds generated
in the sale of Ft. Bonifacio through the Bases Conversion and Development
Authority (BCDA).
The Philippine Army Personnel Transient Quarters is intended to uplift

the morale and welfare of the individual soldier. It was put up to provide
accommodation to authorized personnel who are temporarily staying in Metro
Manila. It will also accommodate personnel occupying key position in HPA and other
post units inside the 100 hectares retained area, who does not have a house within
Metro Manila. When availability allows, command authorized visitors may also be
accommodated at the quarters.
These FACILITIES RULES AND REGULATIONS are made to provide an

understanding of the services and facilities available to every member of the
Philippine Army and the general rules of conduct. Safety and emergency procedures
are also explained. Residents are encouraged to read these guidelines carefully in
its entirety.
II. PURPOSE, OBJECTIVE AND SCOPE:
This policy prescribes the rules and regulations in the administration,

management and use of the Philippine Army Personnel Transient Quarters for the
following objectives
A. To provide decent, comfortable, affordable, safe accommodation to authorized

personnel.
B. To provide transient quarters to army personnel in transient who does

not own a house in Metro Manila.
C. To provide transient quarters to .command visitors and command

authorized visitors.
D. This RULES AND REGULATIONS applies to all PA personnel billeted

at the Philippine Army Personnel Transient Quarters.
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II. MANAGEMENT:
The Transient Quarters shall be managed by the Post Housing Board, HHSG,
PA as part of the facilities inside the Fort Bonifacio. The Post Commander.shall
designate an administrator of the facility.
III. AMENITIES:
A. Transient Rooms:
1. Officer Transient Quarters:
The Officer Transient Quarters is composed of 47 rooms.

Accommodation is based on the following categories:
Category Rank Occupants Per Room

1 Col - Up 1
2 MAJ - LTC 2
3 2LT - Capt 4
Officers of the same rank shall be billeted on the same room if

possible and officers from the same offices or unit shall be quartered at the same
wing to enhance interaction.
Each room is provided with beds, an air-conditioning unit, a built-in

cabinet and lavatory. It also has its own toilet and bath.
2. Male Enlisted Personnel Transient Quarters (Building Nr

2,3,4):
Level Type Nr of Occupants
1 Rooms 48
2 Barracks .160
3 Barracks 160
4 Barracks 160
The Male Enlisted Personnel Transient Quarters is composed of 24

rooms at the ground floor which shall accommodate 2 NCOs per room. The second
to fourth floor is composed of barracks type facilities.
Each room and barracks js provided with double deck, mattress foam,
ceiling fan, intercom, mono block chairs and fluorescent lightings. Common toilet
and baths is provided at every floor.
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3. Female Officer and EW Transient Quarters (Building # 5):
Level Type Nr of Occupants

1 Multi-purpose Hall 0
2 Officers Rooms 20
3 NCO Rooms 56
4 EW Barracks 160
The ground level serves as multi-purpose hall. level 2 is the Female

Officer's floor while level 3 and 4 is intended for the EWs. Each officer's room shall
accommodate two officers. The NCO's room at level 3 shall accommodate 2 persons
per room while the fourth level is a barracks type facility which accommodates 160
EW.
Each room and barracks is provided with beds, ceiling fans and
cabinets. Common toilet and bath are provided at each floor. laundry rooms
equipped with washing machines are likewise provided at each floor.
B. Visitor's Area and Information Desk:
The Visitor's Area and Information Desk are located at the ground level
of each building. The information desk shall be manned by the building Enlisted
Personnel in Charge of Quarters (EPCQ). All lost and found items must be properly
turned in to the EPCQ on duty. .
C. Mailing Services:
Each building is provided with Mail Boxes.
D. Laundry Area:
Male EP Transient Quarters and Female Officer and EW Transient.

Quarters are provided with Laundry Areas which are equipped with washing
machines for light clothing materials only.
E. Housekeeping Services:
Maintaining the cleanliness of the rooms shall be the responsibility of

the occupants. House keeping attendants are not allowed to run personal errands for
anyone. Their main responsibility is to clean and maintain the common areas of the
building except the individual rooms and barracks.
F. Parking:
Designated parking areas shall be on first come-first serve basis.

Improperly parked vehicles will be towed..
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IV. RULES AND REGULATIONS:
A. Authorized Occupants:
The PA Transient Quarters shall be available to two types of occupants

namely; short term and long term transients.
1. Short Term
Active Army Personnel, Command guest and Command
authorized visitors availing. of billeting for not more than a week. They shall be
charged on a daily basis. .
2. Long Term
Active Army Personnel assigned at HPA. They shall be charged

on a monthly basis and shall vacate the quarters upon reassignment outside HPA.
B. Visitors:
1. Guest of the Command refers to personnel (military or civilian) who

are considered guest of the Philippine Army. They shall be given priority to vacant
transient rooms and be required to register in the Visitors Log book provided for the
purpose.
2. Authorized Visitorsl Guests refer to military personnel, their

dependents or other civilian guest who have availed of the transient quarters
through the approval of the post commander. They shall be given second priority to
vacant transient rooms, be required to register in the Visitors Log book and pay the
prescribed maintenance fee.
3. Occupant's Visitors refers and are limited to military personnel

and their dependents. They are not authorized inside the rooms without the
approval of the Post Commander or administratbr. Likewise, they shall inform the
EPCQ of their presence and purpose and shall log-in the visitors log book. No
visitors or non-residents shall be allowed beyond 2200H.
..
C. Attire:
1. Occupants are enjoined to wear appropriate attire at all times

when outside the rooms or barracks unless going to the comfort rooms.
2. Wearing of bath robes or towels strap by the waist is prohibited in
all common areas except when going to the comfort rooms.
D. Common Areas:
The following are considered common areas: lobby, hallways, stair

cases, comfort rooms, laundry area, multi-purpose hall, and like areas. .
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To help maintain the cleanliness and orderliness of these areas, the

occupants are required to observe the following guidelines:
1. Common areas are open 24 hours to all building occupants;

hence, common facilities such as television, washing machine, etc. are available for
everyone's use. Users are expected to turn off and clean all equipment and materials
after use.
2. The person or persons using any facility will be responsible for

its proper use. All damages resulting from negligence and improper use of said
equipment and facilities will be shouldered by the concerned individual or group.
EPQC shall report the incident to the administrator within 24 hours.
E. Personal Appliances and Equipment:
1. The following electrical appliances and equipments .are not .

authorized inside the rooms and barracks:
a. Electric or gas stoves

b. Water heater
c. Flat iron ( ironing may be done in common areas only)
d. Cooking utensils
2. The following appliances requires the approval of the Post

Commander and shall be charged for the use of electricity:
a. Personal Computer
b. Television/ Components VCD or DVD
c. Mini refrigerator
d. Flat iron ( for TOQ)
3. The following items are subject for approval and shall be placed
on common areas only.
a. Microwave
b. Thermos
F. Pets and Plants:
Dogs, cats and other pets including aquatic animal are prohibited.
G. Noise, Hygiene and Sanitation
1. Occupants are encouraged to keep low the volume of their

audio and video equipment.
2. Occupants are required to segregate their trashes.
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H. Prohibition
The following are STRICTLY PROHIBITED:
1. Smoking (except in designated areas)

2. Drunkenness
3. Prohibited drugs
4. Explosive Items
5. Gambling
6. Entry of and soliciting services of persons of ill repute
. Restrictions
The following are not allowed in the transient quarters
a. Room transfer without management approval

b. Partying
c. Vandalism
d. Misconduct
e. Installation of electronic gadgets
f. Cooking inside the rooms and barracks
g. Hanging of laundry except in designated areas
V. PENAL TV TO VIOLATORS
1. Will be charged in accordance with the Articles of War

2. Payment for any damaged property
3. Civilian violating these provisions shall be evicted, and charges before
the proper civil court together with the sponsor will pay for the damaged property
VI. MISCELLANEOUS
A. Security
1. Security is an individual responsibility.

2. Occupied quarters are subject for inspection at any time by the
Post Commander or his duly authorized representatives.
3. Suspicious individual, group or items should be immediately
reported to the following:
a. Duty EP
b. G3 HHSG Tel Nr 5003
c. 191sT MP Bn Tel Nr 5045
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B. Maintenance and Repair
All maintenance and repair of any property which is considered part of

the facility shall be undertaken by HHSG.
C. Telephones and Intercom System
A Telephone is provided at the information desk and considered common

to all occupants. However, emergency calls shall always be given priority. Likewise
incoming and outgoing calls shall be limited to 3 minutes. An intercom system is also
installed to provide easy access to the occupant and the EPCQ.
D. Occupation, and Vacancy
1. In-processing
a. Present valid AFP ID

b. Listen to or read briefing on house rules
c. Sign logbook/registration
d. Pay required maintenance fees.
e. Present baggage/luggage for inspection
f. Deposit FAs, deadly weapons and large boxes
g. Receive key to assignment room.
2. Out-processing
a. Check-out time is 1200nn

b. If a person will be leaving before 6am the following day I he
must inform the duty a day prior to departure and start out-processing. He shall be
charge for the last day full.
c. Turn-in all borrowed linens
d. Submit the room for inspection of damage and missing items
e. Pay balance or penalty for destroyed/missing items
f. Return Key
g. Sign out log book
E. Accountability of Property
Residents are held responsible for .the room furnishings and any
equipment assigned to them. Missing or broken items should be reported
immediately to the Housekeeping Office.
F. Maintenance Fee
To keep the facilities in good condition the following maintenance fee

shall .be charged payable to the authorized collecting officer.
Long Term Occupants:
COL - UP ...... P900.00 per room on monthly basis 1 head 1 room
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MAJ - LTC..... P750.00 per room on monthly basis 2 heads 1 room

2LT - CPT ..... P600.00 per room on monthly basis 4 heads 1 room
MSg - up ...... P250.00 per room on monthly basis 2- 4 heads/room
Pvt - TSg .......P150.00 per room on monthly basis barracks type
Short Term Occupants:
Officers ......... 100.00 per day (inclusive of Linen)

Enlisted ........ 10.00 per day
G. Contract of Occupancy
SEE ATTACHED CONTRACT
VII. GENCIEEMERS
SEE ATTACHED SOP
VIII. EVACUATION PLANS
SEE ATTACHED SCHEMATIC DIAGRAM
IX. EMERGENCY NUMBERS
Department/Section Local
Administrative Service 5063
G3. HHSG, PA 5003
EOD Bn 4310/4311
9PED 6815
191sT MP Bn 5045
Complain Center 4231
Station Hospital ER 4648/4649
Makati Fire Department 816-2553
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HEADQUARTERS
PHILIPPINE ARMY
1/AAG 04 March 2005

SUBJECT: Decentralized Reimbursement of Hospitalization Expenses (RHE)
for Combat Casualties
1. References:
a. AFPR G 160-162, GHQ AFP dated 26 Oct 87.
b. GHQ Cir Nr 24 dated 27 Oct 87, Subject: Reimbursement of

Hospitalization Expenses of Military Personnel and their Dependents.
c. HPA Letter Directive dated 23 Oct 95, Subject: Reimbursement
of Hospitalization Expenses.
2. The need to address the growing concern on immediate support for

combat casualties particularly in the field has prompted the Command to release
funds to Infantry Divisions.
3. Following are the guidelines and procedures for the reimbursable

hospitalization expenses of military personnel confined at hospitals due to battle-
related injuries:
a. Reimbursement of hospitalization expenses shall be limited to
services, medicines and supplies that are not available in AFP facilities and are not
within the authorized benefits provided by Philippine Health Insurance Corporation
(PHIC).
b. Medical expenses includes medicines, medical/dental supplies,
professional fees for patients confined in civilian hospitals, laboratory fees and other
terms and special procedures when said services are very necessary but are not
available in AFP hospitals.
c. For military personnel confined in civilian hospitals, medical

expenses shall also include hospital care and ambulance services. Hospital care
expenses particularly room expenses shall be limited only to ward rates, and in case
of communicable diseases, this shall be limited to the lowest rate for private rooms.
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d. Cases covered for this purpose are as follows:
1) Active PA military personnel who are combat casualties

and confined in AFP hospitals.
2) Active PA military personnel admitted as emergency

cases in private hospitals in area where there are no AFP hospitals, provided the
cause of the emergency is due to combat operations, and; provided further that the
patient is immediately evacuated to an AFP hospital as soon as transportation is
made available, and the transfer is medically advisable.
3) Active military personnel who are combat casualties and

admitted as emergency case in private hospitals where albeit there are AFP
hospitals within the area, said AFP hospitals do not have the capability to conduct
specific medical procedures on the patients. The patient must have been
immediately evacuated to an AFP hospital as soon as transportation is made
available and the transfer is medically advisable and within the competence of
military medical expertise.
e. Reimbursement Procedure:
1) Prepare an itemized voucher for claim of reimbursement

which shall include the following documents:
(a) Original invoice receipts of medicines, medical
supplies and services received when the time the patient was confined, based on the
attending physician’s prescription.
(b) True copy of medical certificate and/or clinical
record.
(c) Certification of the Admin/Personnel Officer of the
Unit, Medical Officer or of the Chief Surgeon that the patient was confined during the
dates the expenses were incurred.
(d) Spot/incident report from the unit.
(e) Certification from the pharmacy of AFP hospital

that such medicines were not available in stock. (NIS).
(f) Certification being a bonafide member of the AFP.
(g) Cases where patient is referred to a civilian

hospital, claimant shall secure:
(1) Certification from the Division Surgeon that
the confinement in a civilian hospital was emergency in nature or due to lack of
facilities in military hospitals.
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(2) If referred by military hospital, referral letter

from the military hospital to a civilian hospital due to incapability to manage the
patient’s case.
2) The voucher will be submitted to the Office of the Division
G1 who, in turn, shall certify the correctness of the claims. Before recommending
approval of any claim, the Division G1 with the assistance of the Division Surgeon
shall ascertain that the sickness, disease or injury was:
(a) Not self-inflicted or result of personnel’s abuse of

authority, misconduct, willful failure, gross negligence, use of drugs or liquor, or
immoral acts or habits.
(b) Not incurred or contracted during his absence
without authority from his assigned place of duty.
3) The voucher will be forwarded to the concerned

Commanding General of Infantry Divisions.
4. Claims for RHE whose medical cases are other than those
enumerated in para 3a above shall strictly adhere to guidelines and procedures
under HPA Letter Directive dated 23 October 1995.
5. Effectivity: This directive takes effect upon publication.

Adjutant General
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REQUREMENTS FOR REIMBURSEMENT OF HOSPITALIZATION

EXPENSES WHEN CONFINED IN ANY AFP HOSPITALS
OF PA MIL PERSONNEL
1. Duly accomplished Disbursement Vouchers.
2. Certification from the attending physician (Medical Certificate).
3. Certification from the pharmacy of the AFP hospital that such

medicines were not available in stock (NIS).
4. Certification from the Office where subject patient is presently

assigned; that he is a bona fide member of the AFP.
5. Attachment of all receipts and certification that such medicines were

prescribed/bought and used by the patient.
6. Attachment of all prescriptions signed by the attending physician, as

embodied to SOP#6 HPA dtd 10 Oct 86.
7. Certification from Division Surgeon that confinement in civilian hospital

is emergency in nature/due to the lack of facilities of the AFP hospital.
8. Attachment of cash receipt, charge slip and statement of accounts

should be supported by official receipt.
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HEADQUARTERS
PHILIPPINE ARMY
07 February 2006
STANDARD ORERATING PROCEDURE
NUMBER 03
PHILIPPINE ARMY PROVIDENT FUND BOARD
1. PURPOSE: In accordance to Section 42 of the General Provisions of

the Republic Act 9336 of the Government Appropriations Act of 2005, which requires
that Service Fees have to be deposited with the National Treasury and that said fees
shall be used exclusively for a Provident Fund that may be established by the
agency in favor of all its employees, this prescribes the policies on the administration
and management of the Philippine Army Provident Fund Board of Trustees (PAPFB).
2. OBJECTIVE: This SOP provides the following:
a. The organization of a PAPFB and other sub-organizations
essential to ensure the effective and efficient administration, management and
operations of the Provident Fund; and
3. GENERAL: The Philippine Army Provident Fund Board is a non-
stock, non-profit organization created for the principal purpose of establishing and
maintaining a Provident Fund whose sources shall be the service Fee collections
from accredited Financial Institutions inclusive of their interests and earnings which
shall be distributed to the members in the form of loans and other authorized
benefits.
4. POLICIES:
a. The Philippine Army Provident Fund Board of Trustees, on the
overall, shall be responsible for the governance of the Provident Fund. It shall
promulgate policies and implementing rules and regulations for effective and efficient
administration, management and operation.
b. The PAPFB shall be composed of the following:
Chairman C, ARMO
Vice Chairman G1, PA
Members C, MFO
CO, FCPA
C, Accounting Service
C, Civilian Personnel Office
Army Judge Advocate
Command Sergeant Major
c. The operations of the Fund shall be in accordance with the
general policies and guidelines determined and promulgated by the PAPFB.
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d. Specifically, the PAPFB shall exercise the exclusive

administration and control of the Fund in accordance with applicable auditing and
accounting laws, rules and regulations; promulgate, apply, and enforce the rules and
regulations governing the use and operation of the Fund; determine the type, use,
and amounts of loans and other benefits that may be granted and prescribe the
applicable repayment schedules and interest rates; establish the eligibility
requirements for applicants, claimants, and grantees; approve all loans, other
benefits, and other payments from the Fund; designate and appoint the other officers
and staff of the PAPFB, including a Secretariat, as may be necessary from among
the regular personnel and prescribe their duties, functions, and responsibilities;
create and constitute regional boards if and when the size and spread of operations
so warrant, and delegate such functions as may be necessary; and perform such
other functions as may be necessary to carry out the objectives and purposes of this
SOP.
5. PROCEDURES:
a. The PAPFB shall meet regularly or as often as necessary to
formulate, deliberate and promulgate policies necessary for the attainment of the
foregoing objectives and policies.
b. With an authority from DBM. The Service Fee Collections shall
automatically be deposited to the PA Provident Fund Account to be opened with an
authorized government depository bank.
c. With the same authority to be sought from DBM, the PAPFB
shall recommend the Program of Expenditures (POE) of the Provident Fund
supervise its implementation.
d. All payments out of the Fund and the use of all proceeds from
the utilization thereof shall be strictly in accordance with the guidelines, limitations
and restrictions enumerated in Section 8 of Administrative Order 279 and other
related laws, rules, and regulations.
e. The PAPBF shall prepare and submit an annual report on the
operations of the Fund and its financial condition and status at the end of each year.
f. The PA Provident Fund shall be subject to existing Accounting

and Auditing Rules and Regulations.
6. EFFECTIVITY:
BY COMMAND OF LIEUTENANT GENERAL ESPERON:

Adjutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 22 June 2005
SUBJECT: Education Assistance for FY 2005
TO: All Concerned
1. REFERENCES: DBM Budget Circular Nr 2005-03.
2. PURPOSE: This Circular is issued to implement on the grant of

Educational Assistance as a one-time financial assistance to government personnel
for FY 2005 in recognition of their contributions in providing quality service despite
the government’s austerity measures and to help them cope with the rising cost of
education.
3. COVERAGE AND EXEMPTIONS:
a. Granted to all personnel of National Government Agencies

(NGASO including SUCs, GOCCs and GFIs, under permanent, temporary or casuall
status, including contractual personnel whose employments are in the same nature
as those of regular personnel and whose salaries/wages are charged to the
budgetary allocation under Personal Services (PS). They should be under the
following instances and were still in the service e as of May 31, 2005.
(1) Those who have rendered at least a total or an aggregate
of four (4) months of service including leaves of absence with pay; and
(2) Those who are on approved leave without pay but have
rendered at least a total or an aggregate of four (4) months of service provided that
they are not yet dropped from the rolls are entitled to receive in the on One
Thousand Pesos (P 1,000.00) each.
(3) Those who have rendered less than four (4) months but
prorated as follows:
Length of Service Percentage

3 months but less than 4 months 40%
Less than 1 month 10%
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(4) Personnel detailed in other government agencies shall be

paid by their respective mother agencies.
(5) Personnel employed on a part-time basis shall be
prorated corresponding to the services rendered. Those who are employed on a
part-time basis with two (2) or more agencies shall be entitled to proportionate
amounts corresponding to their services in each agency, provided that the total
Educational Assistance shall not exceed the amount herein authorized.
(6) Personnel who transferred from one agency to another
shall be granted by his/her office as of May 31, 2005. Fort this purpose, certification
from the former office that the personnel have not availed of a similar benefit as of
May 31, 2005, is necessary.
b. Government personnel under the following instances as of May
31, 2005 are not entitled to the Educational Assistance:
(1) Those who were already granted any other form of
educational assistance or similar benefits, or are entitle to be granted said benefit
under existing laws or enabling acts:
(2) Those who where absent without leave (AWOL:
(3) Those who were hired not as part of the organic
manpower of agencies but as consultants or experts, to perform specific activities or
services with expected outputs; student laborers, apprentices; laborers of contracted
projects (pakiao); mail contractors; those paid on piecework bases; and others
whose remuneration are not taken from the budgetary allocation of PS under the
agencies FY 2005 budget;
(4) Those who were formally charged administrative
cases as well as criminal cases that related to acts or omissions in connection with
their official duties and functions and found guilty and/or meted penalties as of May
31, 2005. If the penalty meted out was a only a reprimand, such penalty shall not
be basis for disqualification to receive the Education Assistance.
4. EFFECTIVITY:
Payment of the Educational Assistance (EA) shall be made

immediately.

Army Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Decorum and Dress Code in Military Churches
TO: All Concerned
2. It has been observed that many military personnel who are

parishioners of military churches attend mass wearing inappropriate clothing that
somehow distract attention of other people inside and outside the church. This
practice signifies defiance to the sanctity and solemnity of the activity and the house
of God as a whole.
3. In this regard, all military personnel who are parishioners of military

Churches are reminded of the following guidelines in order to help maintain the
sacredness of our church:
a. Dress Modestly for Mass:
1) There shall be no wearing of shorts/or walking shorts.

2) There shall be no wearing of sandals.
3) There shall be no wearing of sandos.
4) Among female soldiers, there shall be no wearing of
midrib shirt, mini-skirt and sleeveless shirt.
5) Male soldiers are encouraged to wear long pants and
collared shirts.
b. Always Observe Church Decorum:
1) Always COME ON TIME for Mass – preferably 5 -10

minutes before – in order to prepare and dispose yourself to the Presence of God.
Focus on his Love, and pray for his blessings. Early comers should occupy the front
pews so that late comers may have room at the rear. If you arrive late, enter from
the rear and be seated at the rear pews so as not to distract the congregation. If the
Gospel is being read when you arrive, wait for the reading to be finished before
approaching the pews. Remember that if you miss the Liturgy of the Word, your
fulfilment of the mass is incomplete.
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2) Upon entering or when leaving the church, BLESS

YOURSELF WITH HOLY WATER from the font and make a reverend sign of the
Cross facing the altar.
3) GENUFLECT OR BOW to the Blesses Sacrament as a

SIGN OF REVERENCE. Before entering a pew to take a seat, or upon leaving,
genuflect by the aisle on your right knee facing the altar.
4) TURN OFF PHONES AND PAGERS when inside the

Church. Should you inadvertently forget and your phone rings during Mass, do not
answer it and turn it off at once.
5) CELEBRATE MASS INSIDE, His Holy House. Respond

to God’s invitation and be part of the Eucharistic celebration with the community
inside the Church.
6) Make a SIGN OF REVERENCE BEFORE RECEIVING

COMMUNION - either by bowing or genuflect. Deep reverence is due to our Lord
Jesus Christ whose real body and blood we are about to receive.
7) Parishioners are encouraged to join the choir during the

recessional song. LEAVE THE CHURCH SILENTLY AFTER THE MASS for the
sake of those who remain praying inside the church.
4. Military personnel are further reminded to encourage their dependents

of this concern to once and for all help in maintaining the blessedness of our church.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 10 October 2006
SUBJECT: Wearing of Uniforms
TO: All Concerned
1. It has been observed that some military personnel assigned at HPA

and Post units are still wearing uniform not in accordance with the prescribed
uniform of the day despite of publication of the directive:
2. Henceforth, effective immediately, the prescribed uniforms for all

military personnel assigned at HPA and Post units are as follows:
Mondays, Tuesdays and Thursdays - General Office Attire (GOA)
Wednesdays, Fridays, Saturdays and - Battle Dress Attire (BDA)

Sundays
During Red Alert status - Battle Dress Attire (BDA)
Athletics/TAEBO - T-SHIRT- Olive Drab

(OD) T-Shirt, V-neck with
“ARMY” lettering on the left breast
3. The prescribed headgear and undershirt are as follows:
a. BDA - Camouflage Ball Cap 100% cottonized with the

following description.
- MAJ and above – with cloth rank insignia below

the Army seal and with corresponding laurels embroidered on top of the visor.
- CPT and below – with the cloth rank insignia below

the Army seal.
b. GOA - Overseas Cap
c. UNDERSHIRT - the Olive Drab (OD) T-Shirt, V-neck with

“ARMY” lettering on the left breast shall be the authorized undershirt for BDA, GOA
and Bush Coat uniforms.
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4. Post Unit Commanders and Chief of Offices concerned shall ensure

that all respective personnel will strictly comply with this directive.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Wearing of Headgear Outdoor
1. It has been observed that most if not all military personnel in field units
are not observing the wearing of complete uniform. Specifically, most military
personnel are not wearing their headgear while performing their duties outdoor.
Moreover, soldiers are even seen on TV broadcast and newspapers not wearing
their headgear.
2. ITR, Unit Commanders are directed to remind their personnel to always

wear their headgear outdoor, specially in public places and when in front of the
media/photographers.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAGP 22 November 2004
SUBJECT: Changes in Uniform
2. The implementation for the changes in uniforms particularly the Olive

Drab T-shirt for the GOA; BDA; Bush Coat and Svc Blouse was held –in abeyance
due to non-availability in-stock as of this time.
3. In this connection, the wearing of white T-shirt and Camouflage T-shirt

as underskirts for GOA and BDA respectively will remain until such time that the bulk
purchase of Olive Drab T-shirt for PA personnel will be made available.

Adjutant General
DISTRIBUTION
“D”
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HEADQUARTERS
PHILIPPINE ARMY
07 May 2004
1/AGPD
SUBJECT: Changes in Uniform
TO: All Unit Comdrs/Chief of Offices
1. References:
a. Memo letter from J1, GHQ dated 04 May 2004.
b. DF from OG1, PA dated 06 May 04, Subject: same as bove.
2. Per above reference, the color of field grade rank insignias is hereby
changed from “Gold” to “Silver” effective 16 May 2004.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
CORRECTED COPY DESTROY ALL OTHERS
AGMD 30 December 2003
SUBJECT: Changes in Service Blouse and Bush Coat Uniforms
1. Effective 1 December 2003, the usual shoulder board being used for
Service Blouse and Bush Coat uniforms shall no longer be used and instead the
metal rank insignia of the same shoulder board shall be pinned on the appropriate
shoulders strap with the usual metal button permanently sewed at the end of the
strap. The length of the shoulder strap should vary depending of the shoulder length
of the wearer provided that the other end shall just meet with the lower edge of the
collar (Sketch A). The underneath former small strap connecting the shoulder strap
with the metal button shall be removed. In addition, appear of magic tape shall be
sewn under the shoulder strap and above the shoulder portion of the uniform to
fasten and hold it firmly In place as illustrated (Sketch B).
2. However, the shoulder board shall still be used for the white duck and
Mess Jacket since this are the most formal attire the Army and the other Major
Services use in equally formal occasions and gatherings.
3. Attached is the illustration and new specification for your guide and
reference.

Adjutant General
DISTRIBUTION:
“D” & “E”
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HEADQUARTERS
PHILIPPINE ARMY
CORRECTED COPY FROM THE ORIGINAL DESTROY ALL OTHERS

1/ 15 November 2002
SUBJECT: Wearing of BDA Uniform
1. The Battle Dress Attire (BDA) is one of the uniforms often used by the
officers and enlisted personnel of the Command nationwide. In fact, it can be
considered the Army’s basic uniform as we basically perform ground operations and
as the organization is generally made up of infantry personnel. Hence, there is a
need to wear this uniform with pride and consistency among us as it is a reflection of
how we truly understand the nature of our work and its effect on the overall mission
of the Command.
2. Henceforth, the following are the guidelines in the proper wearing of

the BDA.
a. Upper garment shall be worn with sleeves rolled 2.5 inches wide
with the fastening strap at the edge exposed and buttoned to fit firmly to the upper
arm. Unrolling of the sleeves may be allowed by the concerned Commanders
depending on the nature of the activity such as: fatigue duty, parade rehearsal,
training and the like.
b. Hemline of the lower garment shall be property tucked-in.
c. Webbings, which is composed of the pistol and suspender belts,

shall be worn when armed. If unarmed, the BDA is worn with pistol belt only.
For purposes of uniformity, however, following are prescribed for

the following occasions:
1) Friday Flag Retreat, Parade and Ceremonies and

Saturday Inspection.
Members of Parading Units
Officers - pistol belt with suspender and holster

EP - pistol belt with suspender
Non members (Officers/EP) – Only belt is required
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2) During Red Alert Status
Officers - Pistol belt with suspender and holster

EP - Pistol belt with suspender
3) During non-red alert status – Only pistol belt is required
d. Officers with rank of general shall wear the black belt at all
times.
e. Camouflage shirt shall be the inner garment.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Wearing of BDA Uniforms
1. The Battle Dress Attire (BDA) is one of the uniforms often used by the
officers and enlisted personnel of the Command nationwide. In fact, it can be
considered the Army’s basic uniform as we basically perform ground operations and
as the organization is generally made up of infantry personnel. Hence, there is a
need to wear this uniform with pride and consistency among us as it is a reflection of
how we truly understand the nature of our work and its effect on the overall mission
of the Command.
2. Henceforth, the following are the guidelines in the proper wearing of

the BDA.
a. Upper garment shall be worn with sleeves rolled 2.5 inches wide
with the fastening strap at the edge exposed and buttoned to fit firmly to the upper
arm. Unrolling of the sleeves may be allowed by the concerned commanders
depending on the nature of the activity such as: fatigue duty, parade rehearsal,
training and the like.
b. Hemline of the lower garment shall be property tucked-in.
c. Webbings, which is composed of the pistol and suspender belts,

shall only be worn when armed. If unarmed
For purposes of uniformity, however, following are prescribed for

the following occasions:
1) Friday Flag Retreat, Parade and Ceremonies and Saturday

Inspection.
Members of Parading Units
Officers - pistol belt with suspender and holster

EP - pistol belt with suspender
Non members (Officers/EP) – no webbing required.
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2) During Red Alert Status
Officers - Pistol belt with suspender and holster

EP - Pistol belt with suspender
3) During non-red alert status – no webbings required.
d. Officers with rank of general shall the inner garment.
f. Camouflage shirt shall be the inner garment.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Rank Insignia for BDA
1. References:
a. Approved SDF by CG, PA dated 17 Aug 99, Subject: Standard

Headgear and Uniform Paraphernalia for GOA and BDA.
b. HPA Letter Directive dated 14 Apr 92, Subject: New BDA

Uniform for PA Personnel.
2. It has been observed that some officers are wearing different colors for
the letter “K” at the middle of the cloth rank insignia. Some are using the colored
white while others are using colored blue which indicates that not all are updated on
current policies of this Headquarters.
3. Henceforth, per reference 1a, the authorized color of the letter “K” at
the middle of the cloth rank insignia for officers is gold.

Adjutant General
DISTRIBUTION:
“D” & “E”
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Unauthorized Attachment on Uniforms, Use of Cell phones,

Shades or Dark Sunglasses
1. It has been observed on several occasions that some officers and EP

are attaching keys and key chains to belt loops or belt of their uniform which does
not project a desirable military image and appearance.
2. Henceforth, effective immediately, all military personnel are not

authorized to attach keys and key chains to belt loops on belt of their uniform.
3. Since cell phone is now being widely used as a primary means of

communication outside offices attachment of cell phone to belt loops or belt is
allowed. However, it is not allowed to military personnel participating in Parade and
Ceremonies is not authorized.
4. Likewise, wearing of shades or dark sunglasses by military personnel

participating in Parade and Ceremonies is not authorized.

Adjutant General
DISTRIBUTION:
“D” & “E”
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPA 03 September 2002
SUBJECT: Nameplate for General Office Attire (GOA) Uniform
1. References:
a. GHQ Letter directive dated 11 June 1983, Subject: Wearing of

Ribbons and Nameplate on General Office Attire (GOA).
b. Memorandum from The Deputy Chief of Staff, AFP dated 04

March 2002, Subject: Wearing of Ribbons/Badges/Nameplate in GOA.
c. GHQ Letter Directive dated 02 April 2001, Subject: Military

Officer Attire for Different Occasions.
2. Per reference 1a above, all military personnel are hereby advise to

adhere to the prescribed regulations regarding nameplate. The nameplate should be
made of plastic with white borderlines 77mm in length and 20mm in width with 8mm
white lettering in black background.
3. Likewise, per ref 1b, in amendment to ref 1c, with or without ribbons
and decorations, the nameplate shall be placed on the flap of the left breast pocket.

Adjutant General
DISTRIBUTION:
“D” & “E”
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HEADQUARTERS
PHILIPPINE ARMY
Fort Andres Bonifacio, Makai City
1/AAG 30 July 2002
SUBJECT: Proper Wearing of Uniform
TO: All Concerned
1. References:
a. GHQ Letter Directive dated 01 September 1999, Subject:

Wearing of Oversea Cap and Beret.
b. GHQ Letter Directive dated 06 Aug 1997, Subject: Beret as

Standard Headgear for BDA and GOA Uniform.
2. It has been observed for many occasions especially during scheduled

Command directed activities/ceremonies that many officers and Enlisted Personnel
do not observed the following:
a. Proper wearing of beret.

b. Proper tuck-in of BDA pants.
c. Usage of faded GOA and BDA uniform.
3. It should be emphasized that the manner of wearing the uniform is the

reflection of the soldiers discipline, his pride of the unit where he belongs and the
profession he was sworn to serve.
4. Henceforth, for purposes of uniformity, the following guidelines should

be strictly observed:
a. Proper wearing of beret:
1) Beret should be worn with the PA seal aligned with the left
eye and the rim parallel to the forehead.
2) The beret shall be worn so that no lace should be protruding

or hanging on the back of the head.
3) The beret shall be properly tilted to the right side of the head.
A sketch on the proper wearing of beret is hereby attached for reference.
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4) Officers shall be distinguished thru their berets by pinning

their black metal rank insignia (small) below the equilateral triangle for the PA seal.
b. Proper Tuck-in of BDA Pants.
BDA should be properly tuck-in using garter/rubber except for the

following units which have their authorized tuck-in.
Special Operations Command Military Police

Light Armor Brigade Security and Escort Battalion
c. Officers and EP should not wear faded GOA and BDA uniforms
to maintain the high standard of dress and appearance.
5. The Military Police is directed to implement this directive upon

publication.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAG 15 April 2002
SUBJECT: Wearing of the Army GOA
TO: All Concerned
1. Reference: GHQ, AFP Letter Directive dated 15 August 2001, Subject:

Military Officer Attire for Different Occasions.
2. The GOA uniform is officially designated as the standard uniform for

general office work and other-day-to-day activities. With the intent of making this
uniform simple and suited for comfort/ease while working, only the following
paraphernalia are authorized to be worn:
a. Name/Plate - above the line of the left breast pocket
b. AFOS/MOS Badge - center of the left breast pocket
c. Basic Badges - maximum of two
d. Highest Mil Career

Schooling Badge - center of the right breast pocket
3. In some instances, the ribbons and decorations maybe worn as

follows:
a. TV talk show interviews

b. Speaking engagements
c. Individual calls for public official
d. Appearing to Board interviews
The overseas cap shall be the prescribed headgear for the GOA unless
otherwise specifically announced. Likewise, the Pershing cap shall be worn together
with the ribbons and other decorations during Monday’s Flag Raising Ceremonies
and for the rest of the day.
4. The following special units may wear beret while in GOA provided that
the pants are tucked-in in the combat boots:
a. Special Operations Command
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b. Light Armor Brigade

c. Security and Escort battalion
d. Military Police Unit
e. Army Reserve Command

Adjutant General
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Chapter 6
Procurement & Attrition
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HEADQUARTERS
PHILIPPINE ARMY

NUMBER 06
IMPLEMENTING GUIDELINES, RULES AND REGULATIONS (IGRR) ON THE RE-

CAD/RE-ENTRY OF OFFICERS IN THE PHILIPPINE ARMY
1. AUTHORITY:
Personnel Directive Nr 01, AFP dated 30 August 2000, Subject: Re-

CAD/Re-Entry/Reinstatement of Former AFP Personnel.
2. PURPOSE:
This SOP sets the guidelines in establishing a standard procedure in

the Re-CAD/Re-Entry of Officers of the Philippine Army. It aims to provide the
specific requirements and qualifications for an Officer to be Re-CAD into the military
service.
3. POLICIES:
a. A Philippine Army Re-CAD/Re-Entry Board (herein referred to

as the Board) shall be created to review, evaluate and recommend the re-CAD of
qualified Officers into the military service. The Board shall be composed of nine (9)
members, to wit:
VC, PA - Chairman
Deputy G1, PA - Vice-Chairman
G2, PA Rep - Member
G8, PA Rep - Member
G10, PA Rep - Member
AJA Rep - Member
FBGH Rep - Member
AAG Rep - Member
APMC Rep - Member
b. The PA Re-CAD/Re-Entry Board will serve for a term of one (1)

year unless extended by CG, PA. In the event a regular member is relieved prior to
the expiration of the one year period, he shall be replaced by another member
coming from the same office the relieved member came from. Such replacement
shall continue only during the remaining term of office of the Board.
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c. Before discharging their duties, the Chairman and the members

of the Board shall take the following oath or affirmation to be administered by CG,
PA.
OATH OF OFFICE
“I ______________________, do solemnly swear that I will faithfully and

conscientiously discharge my duties as chairman/member of the Philippine Army Re-
CAD/Re-Entry Board; that I will perform the duties imposed upon me in accordance
with the pertinent provisions of law, and regulations promulgated pursuant thereto,
having in view the best interest of the military service. I will administer justice without
partiality, favor or affection; that I will keep the deliberations of the Board with
strictest secrecy and confidence; and that I impose these obligations upon myself
voluntarily, without mental reservation or purpose of evasion, SO HELP ME GOD”
d. The Board in its discretion, shall schedule the deliberation of Re-

CAD/Re-Entry of Officers and shall meet as often as possible as the Chairman of the
Board may direct.
e. In case any member of the Board be junior in rank than the

applicant who is the subject for deliberation, the member concerned shall inhibit
himself from participating in the deliberation.
f. Officers should file their application for Re-CAD/Re-Entry within

three (3) years from the date of their reversion/resignation.
g. In no case shall an applicant for re-CAD/re-Entry be considered,

if the difference between his age and the active service, rendered by him shall
exceed twenty-six (26) years.
h. Officers who were separated “for cause” duly approved by

competent authority by virtue of an investigation or through a decision of the PA
Efficiency and Separation Board, shall be ineligible for Re-CAD/Re-Entry. The term
“separated for cause” may include but not limited to gross misconduct, willful failure
to perform duties, intemperate use of drugs or alcoholic liquor or immoral habits.
i. The Board may act on appeals filed by Officers thus separated

in para 3 (h) above, only on the following grounds:
1) Where newly discovered evidence exists as to materially

affect the decision of reversion earlier rendered.
2) Where errors of law or irregularities attended such

separation.
3) Where the reversion was not supported by evidence on

record.
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4. APPROVING AUTHORITY:
a. The following shall have the authority to approve Re-CAD/Re-

Entry of Officers in the Philippine Army.
1) CG, PA, for Officers separated on his authority and

favorably recommended by the PA Re-CAD/Re-Entry Board.
2) VCSAFP, for PA Officers separated at QHQ /AFPWSSUs

level and recommended for Re-CAD/Re-Entry by CG, PA.
3) Appeal for Re-CAD/Re-Entry of PA Officers who were

separated at a level higher than GHQ/AFPWSSUs, may be screened by the PA Re-
CAD/Re-Entry Board and if found qualified, the recommendation for Re-CAD/Re-
Entry shall be forwarded thru channel for final approval by the cognizant authority
who had previous approved their separation.
5. EFFECTIVITY: This SOP takes effect upon publication.

Adjutant General
DISTRIBUTION:
“A”
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 3 April 1987
CIRCULAR
NUMBER 1
TOUR OF ACTIVE DUTY AND SECURITY OF TENURE

OF RESERVE OFFICERSUNDER EXECUTIVE ORDER NUMBER 79
1. REFERENCES:
a. Executive Order 79 dated 02 December 1986.
b. Radio Message from CSAFP Cite Nr A-203-02-87.
c. Radio Message from CSAFP Cite Nr A 482-03-87.
2. PURPOSE AND SCOPE: This Circular prescribes policies and

procedure implementing Executive Order Number 79 on Call to Active Duty, and the
security of tenure of reserve officers who have ten (10) years or more satisfactory
and continuous active commissioned military service.
3. OBJECTIVE: To provide guidelines on the call to active duty,

extension of tour of active duty of reserve officers and strengthen the tenure of office
of those who have satisfactorily rendered ten (10) Years of continuous active
commissioned service.
4. CALL TO ACTIVE DUTY/EXTENSION OF TOUR OF ACTIVE

DUTY/TENURE OF RESERVE OFFICERS:
a. A reserve officer shall be initially called to active duty for a

period of three (3) years. Upon satisfactory completion of his initial tour of active
duty, his services may be extended for another period of three (3) years.
Subsequently, he may be granted another extension of four (4) years to complete
ten (10) years of active commissioned military service upon the discretion of the
ETAD authority.
b. A reserve officer who has satisfactorily rendered a total of ten

(10) years of continuous active commissioned military service, shall not be reverted
to inactive status except upon his own request or for cause as may be adjudged by a
court martial or by appropriate bodies by provisions of law or by virtue of the
operation of Presidential Decree No 1638 which provides for the forced attrition of
officers based on exigencies of the service.
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c. The ten (10) years satisfactory and continuous active

commissioned service rendered is construed to be without gap or interruption as
may have been cause by reversion to inactive status or by leave without pay.
d. The tenure of duty of Technical Service Officers shall be

deliberated on by the GHQ security of Tenure Board. Officers covered by 6441 are
exempted from the provisions of this Circular.
5. PROCEDURES:
a. Category 1 - Reserve Officer who have not yet attained the

ten (10) years continuous active commissioned service as of 2 December 1986 shall
continue to apply for ETAD and may be given TAD for the period necessary to
complete three (3), six (6) or ten (10) years continuous active commissioned service,
as the case may be. These CAD after 2 Dec 86 shall already be given initial tour of
duty of three (3) years.
b. Reserve Officers in category 1 shall individually apply for ETAD

NLT three (3) months before the expiration of the current TAD until such time they
reached the ten (10) years continuous active commissioned service. Application
shall be favorably endorsed by unit commanders.
c. PA Retention Board, created for the selection of reserve officers

under Category I shall make final determination of reserve officers for retention in
the active military service for approval of CG, PA. Orders for ETAD shall
subsequently be issued by HPA upon approval of CG, PA.
d. Category 2 - Reserve Officer with ten (10) or more years of

continuous active commissioned service as of 2 Dec 86 and thereafter need not to
apply for ETAD.
e. COs of Major Units and Chief of offices concerned shall initiate

the submission of names of their reserve officers who may belong to category 2 to
this Headquarters (attn: OG1) for referral to the Security of Tenure Board.
f. The PA Security of Tenure Board shall deliberate upon the

individual merits of officers endorsed under category 2. The Board shall be charged
with the following functions:
(1) Determine officers who qualify under section 1c of

Executive Order 79 which state as follows:
“Reserve officer who has satisfactorily rendered a total of ten

(10) years of continuous active commissioned military service shall not be reverted
to inactive status, except upon his own request for cause as maybe adjudged by a
court martial or by appropriate bodies existing by provisions of law or by virtue of the
operation of Presidential Decree No 1638 which provides for the forced attrition of
officers based on exigencies of the service, or fifty six (56) years of age, whichever
comes later, but not later than sixty (60) years of age.”
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(2) Screen and thoroughly check individual service records

and other documents pertinent to active commissioned military service rendered.
g. Appropriate orders shall be issued to reserve Officers under

Category 2.
(1) Orders for reserve officers with ten (10) years of

continuous active commissioned service of 02 Dec 86 shall be specially state the
following: “Following named officer having rendered ten (10) or more years
continuous and satisfactory active commissioned service as of 2 Dec 86, are hereby
covered by Section 1c of Executive Order Nr 79 dated 2 Dec 86”.
(2) Order for reserve officers who have rendered ten (10)
years of continuous active commissioned service after 02 Dec 86, shall specifically
be worded as follows: “Following named reserve officers having rendered ten (10)
years of continuous and satisfactory active commissioned military service are hereby
covered by section 1c of Executive Order Nr 79, dated 02 Dec 86.’
6. RESCISSION: Letter Directive HPA dated 30 Sep 86, Subject: CAD

and ETAD of Reserve Officer covered by RA 2334, and other policies, rules and
regulations inconsistent with the provisions of this Circular are hereby rescinded
7. EFFECTIVITY: This Circular is effective this date.
BY COMMAND OF MAJOR GENERAL CANIESO:
OFFICIAL: JOSE CESAR S CAPA

Colonel (GSC) PA
Chief of Staff

Colonel PA
Adutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
PHILIPPINE ARMY
AAGPD 28 February 2006
SUBJECT: Special Enlistment of Registered Nurses
TO: All Concerned
1. PURPOSE: This directive prescribes the policies and procedures in

the selection, utilization, disposition of non commissioned officers (NCOs) who are
registered nurses and initially enlisted in the Philippine Army in preparation for their
assumption of staff nurse position.
2. SCOPE: This publication covers the policies and procedures to be

followed by all PA medical facilities.
a. Nurse NCO – Non Commissioned Officers or Enlisted Personnel

of the Philippine Army who are registered nurses by profession.
b. PA Medical Unit or Facility – hospitals, dispensaries, and

infirmaries providing health services to the military assigned PA, their dependents
and authorized civilians.
c. Supervision and Control – management functions exercised by

the army chief nurse over the NCO Nurse under this special enlistment program.
d. Performance Evaluation – assessment of the nurse NCOs

clinical performance within a specific period based on the existing nursing standard.
e. Job Description – clear statements describing the specific duties

and responsibilities of the nurse NCO.
f. Clinical Area - any of the general and/or specialty nursing units

within the PA medical facility that include but not limited to the following: emergency
room, medical ward, surgical ward, pediatric ward, infectious ward, obstetric ward,
medical intensive unit (MIC), operating room, recovery room and nursery.
g. BSN - Bachelor of Science in Nursing degree obtained from

recognized college and university of Nursing in the Philippines.
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h. RN - Registered Nurse refers to a BSN graduate who holds valid

and current license to practice nursing in the Philippines.
i. Basic Military Phase – refers to the military theories, drills,

exercises and its application.
j. Clinical Phase – refers to the specialty application in nursing

practice as to the nurses clinical roles in PA medical facilities.
k. Inclusion Criteria – qualifications standards to be used in the

selection and acceptance of nurses to the special enlistment in Philippine Army for
registered nurses.
l. Contingency Situation – refers to the situation where the

Philippine Army needs the services of additional nurses.
4. POLICIES:
a. Generally, special enlistment in the PA for registered nurses is

aimed to address the acute shortage of nursing staff in the different PA Medical
facilities. Specifically, the program is aimed to achieve the following objectives:
1. To provide opportunities to selected NCO nurses

assigned in PA medical facilities to develop their potentials, through enhancement of
knowledge and expertise.
2. To develop a ready pool of nurse NCOs for contingency

situation.
b. Nurse NCO to be included in special enlistment for registered

nurses must satisfy and adhere to the following inclusion criteria:
1. A graduate of BSN and a holder of a valid and current

PRC license.
2. A natural born Filipino citizen.
3. Male and Female candidates must be single and with

pleasing personality.
4. Physically and mentally fit for medical service and cleared

by appropriate security agencies.
5. Should not before than 26 years old and with height

requirements of 62 inches for female and 64 inches for male candidates.
6. Must be willing to be assigned in any PA health care

facility with initial enlistment of E1 (Pvt).
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7. Must have served the PA for one (1) year before joining
the clinical nursing program for EP nurses.
8. Must be willing to serve the PA for three (3) consecutive

years (1 Term). If he/she wants to serve more, will undergo training (CS). If opt to
go abroad, will be given appropriate appraisal report.
9. Must be willing to accept the nursing responsibilities

specified and to go on actual nursing duties on designated clinical area.
c. Qualified nurses will be appointed as 3rd Class trainee (Nurse

Trainees) and will undergo one (1) month training program composed of two (2)
weeks military orientation phase and two (2) weeks clinical phase.
d. For proper accounting and supervision, nurse NCO who will

undergo training shall be placed under the direct supervision and control of the Army
Chief Nurse for the duration of training. (Annex A - Program of Instruction)
e. During the clinical phase, nurse NCO shall assume the duties
and responsibilities stipulated in the job description of staff nurse attached.
(Annex B)
f. Fort Bonifacio General Hospital (FBGH) will be the primary

medical facility to conduct the clinical nursing phase.
g. Upon completion of the one (1) month training program, ACN

shall forward to OG1 thru APMC the recommendation for enlistment.
5. PROCEDURES:
a. Chief, Nursing Svc/OIC/NIC of PA medical facilities will initially

screen applicants who qualify to undergo the special enlistment in the PA for
registered nurses.
b. Chief, Nursing Svc/OIC/NIC of PA medical facilities will make

lateral coordination and recommend qualified applicants to OACN.
c. Upon completion of the needed requirements, the OACN will

conduct final interview and selection on the qualified applicants.
d. OACN will submit names of successful nurse applicants to G1,

PA thru APMC for the issuance of appropriate orders.
e. To avoid vacancy of slots after term of duty, nurse applicants

may be enlisted with the rank of E1 after successfully passing all the requirements in
“we enlist as they come”.
f. The Office of the Army Chief Nurse will recommend the

projected assignments/utilization of the nurse enlistees based on the fill-up of PA
medical facilities in PA major units.
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6. RESPONSIBILITY:
The Office of the Army Chief Nurse will be responsible for the
selection, training and utilization of nurse enlistees.
7. EFFECTIVITY:
This directive takes effect upon publication.
BY COMMAND OF LIEUTENANT GENERLA ESPERON JR:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
Fort Andres Bonifacio, Taguid City
SUBJECT: Extension of Military Service After ETE

For the Purpose of Compulsory Retirement
TO: All PA Major Subordinate Units
1. Reference:
a. Presidential Decree Number 1638, as amended;
b. Republic Act Number 8220, series of 1996;
c. Circular Number 15, GHQ AFP dated 16 Aug 2000 amending

para 10 Circular Number 1, GHQ AFP dated 24 January 1997; Subject: Additional
Enlisted Grades/Ranks in the AFP.
d. Circular Number 13, GHQ AFP, series of 1991; Subject:

Selective Enlistment/Reenlistment.
e. AGS Family Meeting on 09 September 2004; and
f. Letter Directive, DND dated 20 October 2004; Subject:

Extension of Military Service after ETE for the Purpose of Compulsory Retirement.
2. This Headquarters received numerous requests of enlisted personnel

(EP) whose expiration of Tour of Enlistment (ETE) expires one year and a half (1 ½)
and below the date of their compulsory retirement upon attainment of the retirement
age of 56 years pursuant to section 5a of PD 1638, as amended and /or upon
attainment of the maximum tenure-in-grade as E-7 (MSgt), E-8 (SMS) and E-9
(CMS) of 12 years, five years and three years, respectively pursuant to para 1 of
reference 1 (c).
3. In order to protect the interest of the Philippine Army and its resources
to establish a uniform policy for the extension of military service after ETE, such
service can be extended up to the date of compulsory retirement or upon attainment
of the maximum tenure-in-grade for E-7, E-8 and E-9, provided, that the maximum
period of extension is for 18 months or one year and a half (1 ½) only. Otherwise,
concerned EP shall be required to apply for reenlistment. This in consideration with
satisfactory active military service being rendered by the EP. Likewise, pursuant to
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the provisions of para 4 (a) (6) of reference 1 (d), which provides that “the term of
enlistment of a person, who cannot be discharged under existing laws or
regulations on the date of its expiration due to sickness or injury contracted in
the line of duty, fortuitous event, force majeure, or any other justifiably
unavoidable cause, shall be extended to the day when the discharge can be
effected.”
4. Major Unit Ones for those EPs assigns shall administer these
extensions of military service after ETE for purposes of compulsory retirement date
with the necessary documents as follows:
a. Duly accomplished Personnel Action Form (PAF)
b. Statement of Service for the Army Record Center;
c. Last Reenlistment Order;
d. Birth Certificate from the National Statistics Office (NSO);
e. Latest Promotion Orders (for personnel attaining the maximum

tenure-in-grade); and
f. Non-pending case clearance.
5. The approving authority of those personnel assigned is the

Commanding General, PA while personnel assigned GHQ proper, AFPSSUs and
Unified Commands is the Deputy Chief of Staff, AFP.
6. For widest dissemination and strict compliance.
BY COMMAND OF LIEUTENANT GNERAL SENGA

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
8/ 07 July 2004
SUBJECT: Restructured Reenlistment System
1. Reference: HPA Letter Directive dated 16 June 04, Subject:

Termination of Back to Basic Training.
2. General:
a. This document prescribes the policies and administrative

procedures governing the reenlistment of the Philippine Army personnel in the
Regular Force, Armed Forces of the Philippines. Several directives relative to this
had evolved with intention of rationalizing the objectives of reenlistment program vis-
à-vis with that of the battlefield operational needs. This was made more complicated
with the infusion of the Back to Basic Training (BBT) program as mandatory
requirement for reenlistment.
b. The terms of reenlistment is not considered as a personal right

of the applicant or a matter of personal consideration. The interest of the military
service shall be the primary consideration when reenlisting an enlisted individual.
c. Of late, the command has been receiving complaints from field

unit commanders that enlisted personnel are using the reenlistment activity as an
excuse for being absent from their respective units. As a result, units effective
strength is deteriorating to the detriment of combat effectiveness and general morale
and welfare.
d. It is along this thought that the Command is introducing a

system which aims to shorten the reenlistment process by terminating the BBT and
integrating only some basic subjects of the BBT into the reenlistment process. The
other important subjects in the BBT shall taken in other education & training for a or
programs.
e. The new reenlistment process will be structured in such a way

that the whole that the whole procedure will be shortened through the integration of
the identified basic subjects of the BBT, medical/physical examination and interview
in tow (2) weeks time. The interview will be selective in such a way that only those
personnel with cases or impediments will be made to appear before the interview
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board. This will benefit the line units who not suffer from long absences of
personnel.
f. The Philippine Army and the different Divisions and Brigades

which were given the authority to reenlist personnel with qualified status to fill up the
authorized reenlistment strength shall ensure that applicants for reenlistment are
provided adequate life support facilities and other collateral administrative support for
reenlistment.
3. Purpose and Concept:
a. Provide specific guidelines in processing the reenlistment of PA

personnel in order to improve the efficiency of the process without prejudice to the
policies and procedures stipulated in GHQ Circular Nr 13 dated 15 July 91 and HPA
Letter Directive dated 01 Sept 89.
b. Respective G1s in coordination with the G8s to create a

Reenlistment Office at the different Infantry Divisions/ Engineer Brigades and other
major combat/service support units of the Army with authority to process the
reenlistment of personnel (i.e., HHSG, SG, ASCOM, TRADOC, ARESCOM, etc.).
The Reenlistment Office shall be supervised by their personnel branches/offices and
will be responsible for the systematic processing of the applicants and will also cater
to their administrative requirements during the entire process.
c. Respective G8s, in coordination with G1s, of the different

Infantry Divisions/ Engineer Brigades and other major combat/service support units
of the Army shall create a training team that will handle the identified basic subjects
and non academic subjects, supervise drills and monitor the two-week regimented
training of the re-enlistees.
d. The identified basic subjects of the BBT will be integrated into

the reenlistment process for efficient and systematic procedure. See attachment:
Program of Instruction)
4. Policies:
a. All the Division Training Units (DTUs)/ Engr Brigade Training

Units (BTUs) and concerned training unit of the major combat/service support units
shall provide support in terms of instructors and trainors.
b. Respective Service Battalions/Companies of the Infantry

Divisions/Engr Brigades and the other major combat service support units shall
provide training personnel and support facilities.
c. Respective units of the re-enlistees shall closely coordinate with

their respective Reenlistment Offices on all administrative matters that must be
prepared and acted upon to ensure orderly conduct of the reenlistment process.
d. All Station Hospitals that will be tasked to conduct the

physical/medical examination of the reenlistees shall strictly adhere to the schematic
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diagram provided for this purpose (See Attachment: Schematic Diagram of the
Revised Reenlistment Process).
5. Guidelines and Procedures:
a. Respective G1s, in coordination with G8s, shall program and

schedule the re-enlistees to undergo the reenlistment process by batches – giving
due consideration to the capability of their respective Reenlistment Offices and
training teams to handle the two-week regimented training and their station hospitals
to conduct the physical and medical examinations at any one time.
b. Respective Reenlistment Office shall accommodate and process

non-organic personnel or re-enlistee of all OPCON units (SOCOM, LABde, ASCOM
etc) and they will send the result of Physical/Medical examination Physical Fitness
Test result and Certificate of Attendance to their respective units.
c. Concerned unit commanders shall endorse to the reenlistment

authority the application for reenlistment of re-enlistees who are expansively and
impartially assessed as good performers and assets of the Army.
d. All re-enlistees as scheduled shall complete their reenlistment in

two (2) weeks time.
e. Respective NCOIC, RCP and Liaison NCOs will be responsible

for securing Division clearances.
f. The reenlistment process will commence on Sunday with

applicants reporting to the respective liaison offices for accounting and issuance of
clearances.
g. The physical/medical examination starts immediately after

orientation and every morning thereafter. Classes for the identified basic subjects
will be conducted in the afternoon and thereafter.
h. All re-enlistees must pass the physical fitness test (PFT) to be

conducted by their respective Reenlistment Offices.
i. Applicants shall have completed the required documents before

submitting it on Thursday the following week. The selective Reenlistment Board will
direct applicants with the impediments to appear before them and ensure that they
have complied with the requirements lacking and extend their session if necessary.
j. Impediments herein will include the following:
2) Failure in Physical/Medical Examination.

3) Failure in the re-enlistment process/program due to
demerits.
4) Failure in the Physical Fitness Test (PFT).
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k. All applicants should have completed their re-enlistment before

Saturday of the second week. Applicants are advised to clear out from the
Reenlistment Office before returning to their proper station.
l. The OIC Reenlistment Office in coordination with the Chairman,

Reenlistment Board will then send radio message to respective units of EP who have
finished the reenlistment process for monitoring purposes.
6. Restructured Reenlistment Program:
a. The schematic diagram will show the intended process by which

the medical/physical exam will be carried out starting from registration up to
completion. the prescribed ten (10) examination stages will be simultaneously
undertaken by the applicants to maximize the examination time. The applicants will
be formed into 10 groups that will be designated to each of the examination stages
and will start simultaneously. For a more systematized and optimal procedure, those
who finished in their respective stage will automatically proceed to the next stage (in
chronological order) and so forth and so on, until the applicant has covered all the 10
stages. This will practically eliminate the idle time in the examination process and
will optimize the whole reenlistment process integrated with the required subjects.
(See Attachment: Schematic Diagram of the Revised Reenlistment Process).
b. In the 2-week reenlistment process, the whole morning will be

allocated for the conduct of medical/physical examinations and the 16 academic
hours of four (4) days for the afternoon sessions will be used to lecture on the
identified basic subjects. The detailed schedule of activities is herein attached
outlined to serve as specific guide for the conduct of the reenlistment process (See
Attachment: Proposed Reenlistment Schedule).
c. This scheme will allow the command to closely monitor their

personnel who are re-enlisting and at the same time instill into them the basic
knowledge and attitude of soldiery.
7. Task Organization of Reenlistment Office:
The Reenlistment Office shall be created at the different Infantry

Divisions/Engineer Brigades and other major combat/service support units of the
Army who were given the authority to reenlist personnel. The office shall be
composed of five (5) personnel, officer led, with specific duties and responsibilities,
as follows:
a. Chief of Office – (rank rqmt: O3)
1) Supervise the overall conduct of the reenlistment

process.
2) Schedules all reenlistees to undergo the reenlistment

process by batches in coordination with the re-enlistees’ respective units.
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3) Coordinates with the training unit for the use of facilities,

instructors and the conduct of the Physical Fitness Test (PFT).
4) Coordinates with the Medical and Physical Examination

Board for the conduct of the applicant’s examination.
5) Coordinates with the Reenlistment Board for the selective

interview.
a. Chief Clerk (NCOIC) – (rank rqmt: E7)
1) Assist the Chief of Office in supervising the over-all

conduct of the reenlistment process.
2) Assist the in coordinating with the training unit for the

facilities, instructors and the conduct of the Physical Fitness Test (PFT).
3) Assist in the coordination with the Medical/Physical

Examination Board for the conduct of the applicants examination.
4) Provide house rules and administrative briefings to the

reenlistees.
5) Responsible for the smooth conduct of the BBT.
c. Admin NCO/Personnel Sgt – (rank rqmt: E-6)
1) Ensure that the applicants will be grouped accordingly

during the exam and the conduct of the Physical Fitness Test (PFT).
2) Accompany the applicants to the medical unit for the

exam.
3) Ensure that the examination procedure is in order.
5) Attend to the administrative requirements of the

applicants.
d. Finance Sgt/Mess Sgt – (rank rqmt: E-5)
1) Manage the applicant’s subsistence allowance for their

meal during the duration of the reenlistment.
2) Manage the preparation and actual messing of the

applicants.
3) Manage all financial requirement of the office.
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e. Clerk/Typist – (rank rqmt: E-3)
1) Prepares the administrative reports of the office.
2) Prepares the After Reenlistment Report for every batch

of re-enlistees for submission to higher headquarters.
3) Performs other tasks as the chief of office of the chief

clerk may direct.
8. Effectivity. This directive shall take effect on the 3rd quarter CY 04.
9. All other publications inconsistent with this directive is/are hereby

rescinded.

Adjutant General
DISTRIBUTION
“D”
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HEADQUARTERS
PHILIPPINE ARMY
AAGPD 20 October 2005
SUBJECT: Physical and Medical Examination for New Entrants
TO: All Concerned
1. REFERENCES:
a. AFPRG 165-362 GHQ, AFP dated 29 Oct 96, as amended

subject: Standards of Physical Examination.
b. SOP Nr 5 dated 10 June 2003 re AFP Policy Guidelines on

Hepatitis B Testing and immunization.
b. Cir Nr 3 dated 01 April 2003 re AFP Anti-Narcotics Policy.
2. GENERAL:
It is the desire of the Command to ensure that all candidate officers

and applicants for enlistment are physically and medically qualified and are not
inflicted with diseases particularly of Hepatitis B (HBsAg) and must be free from any
drug-related addiction/dependency. Thus, it is important that candidates undergo
series of test before they qualify to enter the service.
3. PURPOSE:
This directive prescribes the policies and guidelines for the Philippine
Army to prevent entry of physical unfit and drug dependents into the Officer Corps
and the men in ranks of the Philippine Army.
4. APPICABILITY:
This directive applies to applicants/candidates particularly new entrants

or pre-entry application (Commissionship, Call to Active Duty, Officer Candidate
Course (OCC) and enlistment) to the Philippine Army.
5. POLICIES:
a. .Hepa B (HBsAg) and Drug Test Clearance shall form part of the
personal requirements of applicants prior the conduct of Physical and Medical
Examination (PME) for pre-entry application (commission/enlistment) into the
Philippine Army.
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b. After passing the Hepa B and Drug Test applicants/candidates

will be subjected to the usual thorough Physical and Medical Examination (PME) that
includes:
(1) X-Ray of the chest
(2) Serological test for syphilis
(3) Urine examination including microscopical examination
(4) Electrocardiogram
(5) Complete Blood Count
(6) Stool Examination
c. Positive results in Hepa B (HBsAg) and Drug Test shall be

ground for disqualification.
d. Applicants/candidates who are cleared for Hepa B infection will

undergo at least one (1) immunization of Hepa B at their own expense preferably
after the final interview and prior selection/appointment. Another immunization will
have to be given during training which will be shouldered by the Philippine Army.
Likewise, for those who will not undergo training (ie. Commissionship, selected
special enlistment etc), immunization will have to be given before their deployment to
line units.
e. Hepa B immunization maybe required to other personnel

already in the service when the program is expanded.
6. PROCEDURES:
a. The conduct of the PME for applicants/candidates will be in

accordance with the provision of Section II, para 9b, AFPRG165-362.
b. Commanding Officers of the Fort Bonifacio General Hospital and

all major subordinate station hospitals/facilities involved in the conduct of PME of PA
applicants/candidates shall identify Hepa B Accredited and Dangerous Drug Board
Accredited Drug Testing Centers in their AOR that will be recommended to their
respective Commanders for authorization.
c. HPA and major unit commanders shall create a board to select

the centers/facilities in their respective AORs to determine the authorized testing
centers. The board shall be composed of the following:
Chief of Staff - Chairman

G1 - Vice-Chairman
G2 - Member
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G3 - Member
G4 - Member
CO, S Hosp - Member/Sec
d. The list of identified testing centers shall be submitted to the

Army Chief Surgeon (ACS) for notation and recording.
e. Applicants/Candidates will be required to have Hepa B and Drug

Tests only at authorized centers.
f. Station Hospitals involved in the conduct of screening and

selection of candidate officers and soldiers shall only accept applicants whose test
results are from duly authorized clinics/drugs test centers.
g. Commanding Officers of hospitals/facilities involved in the

conduct of PME shall contact concerned testing centers in order to verify/confirm
results submitted by applicants or instead direct said authorized centers to submit
results of test for reference.
7. RESPOINSIBILITY:
a. Medical Officers engaged in making these examinations must

fully and accurately record all medical findings in such a clear and complete manner
that no question as to its character, degree and significance can rise when the report
of the board is reviewed. Each defect noted must be properly established and
recorded.
b. Medical Boards/COs, Station Hospitals shall keep a record and

submit names of disqualified applicants to the ACS for reference.
c. ACS to furnish to all recruiting units of list of

applicants/candidates found to be positive in Hepa B and Drug abuse for their
reference.
d. Major unit commanders thru their commanding officers of

training units in coordination with the CO’s of hospitals shall see to it that
immunization of Hepa B which will be administered by Philippine Army will have to
be given to candidates before the closing of said trainings.
8. FUND SUPPORT:
G1, PA shall program the fund requirement for PME and Hepa B
Immunization of new entrants for the Personnel Services Budget.
9. RECISSION:
Other policies, directives and orders inconsistent with this circular are
hereby rescinded
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10. EFFECTIVITY:
This directive shall take effect upon publication.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/Admin 18 February 2004
SUBJECT: No Civilian Helper (Striker) Policy
TO: All Concerned
2. The Command has observed that there is an increase in the number of

civilians working as helpers (strikers) of different offices/units in various camps.
Understandably these helpers settle for this employment arrangement for the
meantime purposely to establish acquaintances with officers and senior NCOs,
whom they believe can better increase their chances of entering the military service.
This practice somehow deprives equal opportunity among applicants and denies the
organization from getting only the best. Moreover, this could pose security problems
in our camps.
3. The Command should recruit individuals for enlistment based on their

qualifications and not merely by virtue of affiliation with officers or any personality in
our organization.
4. Henceforth, effective 15 February 2004, all Commanders are hereby

directed to clear your respective offices/units of “strikers” and desist from
accommodating same for the purpose of enlistment.

Adjutant General
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HEADQUARTERS
PHILIPPINES ARMY
1/AAG 22 February 2005
SUBJECT: Guidelines on the Implementation of the Post Retirement

and Separation Employment Plan
1. Reference: LOI 68-95, GHQ AFP dated 14 Sep 95, Subject: AFP Post
Retirement and Separation Employment Plan “Gabay at Alalay sa Kawal (GALAK)
na Retirado”
2. General:
In line with LOI 68-95, the Philippine Army is tasked to formulate and implement
plans to provide military personnel who are retiring whether compulsory or optional,
resigning or being separated with viable employment alternatives thru training on
entrepreneurship and in marketable skills that will transform them as productive
members of the society.
3. Purpose:
This Letter Directive sets forth the policies and guidelines on the
implementation of the Post Retirement and Separation Employment Plan “Gabay at
Alalay sa Kawal (GALAK) na Retirado” in the Philippine Army
4. Policies:
a. The Philippine Army through the Infantry Divisions, EBdes, and

major units/commands will develop and conduct projects and activities that will equip
soldiers-beneficiaries with marketable skills, and knowledge and skills in
entrepreneurship, which will give them greater opportunity to secure gainful
employment when they finally leave the military service.
b. Infantry Divisions, EBdes and major units/commands will

undertake the program through an integrated approach that will involve closer
coordination with other government organizations, non-government organizations,
private corporations and other private entities/institutions.
c. This program is intended for military personnel on voluntary

basis who are retiring, resigning or due for separation or discharge from the service.
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d. Other military personnel who have retired, resigned or have

been separated/discharged, may also avail of the program, however, priority shall be
given to military personnel in the active service who are retiring, resigning or due for
separation.
5. Guidelines:
a. Interested military personnel who want to avail of the program

will signify their intention by submitting application to G1s of Inf Div, EBde and major
units at least six (6) months before the date of their retirement or separation.
b. Retiring personnel must have completed and submitted their

supporting papers for retirement before they can avail of the program.
c. Application must contain among others information such as

personnel circumstances, educational attainment, skills training, work experience and
training/work preference.
d. Application will be processed and evaluated and as practicable,

interviews will be conducted as part of the needs assessment to determine soldiers-
beneficiaries’ skills, competencies, interests and plans and to determine the
particular kind of assistance to be provided.
e. Soldiers-beneficiaries who need skills or training in

entrepreneurship will be referred to government agencies and NGOs such as
TESDA, TLRC, FILVETS, MERALCO FOUNDATION, AYALA FOUNDATION, etc,
for accommodation in training programs these entities/institutions are
offering/undertaking.
f. In-house training may be conducted in Infantry Division, EBde,

and major unit/command headquarters level only. However, such training must be
tied up and conducted in cooperation with government agencies or NGOs (TESDA,
TLRC, DOLE, DTI, POEA, etc.) for accreditation and to ensure availability of
employment or livelihood opportunities for the beneficiaries.
g. Units shall assist soldiers-beneficiaries secure employment or

apply for credit financing for livelihood and income generating project through
linkages with government agencies, private corporations and employment agencies
in the area.
6. Coordinating Instructions:
a. The AC of S for Pers, G1 shall exercise staff supervision over

the implementation of the program.
b. Infantry Division, EBde, and major unit commanders are

responsible in the implementation of this directives
c. G1 of Inf Divisions, EBdes and major units shall issue

appropriate letter orders to military personnel for the purpose of undergoing skills or
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livelihood training in government or private institutions covering the period of the

training.
d. Units shall conduct inter-agency coordination in various

Government Organizations/NGOs in respective areas for the effective
implementation of the program.
e. Units shall support this program out of their MOOE.
f. Units to submit monthly periodic report and listing of military

personnel-beneficiaries to G1, PA.
7. Effectivity: This Directive takes effect upon publication.

Adjutant General
DISTRIBUTION
“E”
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Designation of Female Soldiers as Survivor NCOs
TO: All Concerned
1. Reference: Command Guidance dated 30 July 2003.
2. The survivors left by deceased members of the Philippine Army are

generally women, usually the wives or mothers. This being the case there is a need
to provide for a “women’s welfare – friendly service” and at the same time show the
Army’s concern on the gender sensitively to the said survivors. One of the ways of
providing such is letting their fellow women task care of their concerns in the follow-
up of the documents and benefits of their loves who passed away.
3. In this connection, all units with female soldiers assigned to them, shall
designate a female soldier as their Survivor NCO.
4. This letter directive takes effective upon publication.
BY COMMAND OF LIEUTENANT GENERAL CAMILING:

Adjutant General
DISTRIBUTION:
“A”
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Chapter 7
Budget & Fiscal
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HEADQUARTERS
PHILIPPINE ARMY
1/AAG 26 May 2005
SUBJECT: Take-Home Pay of PA Military Personnel

and Civilian Employees
TO: All Concerned
1. References:
b. HPA Letter Directive dated 03 Sep 03, Subject: Reiteration on

the implementation of HPA Ltr Dir dated 30 July 2001, Subject: Measures to Reduce
Loans of PA Personnel.
2. Reference 1a, the Command would like to give greater premium to the
paycheck of PA personnel for individual benefit and family protection. Consequently,
PA personnel should have at least a take-home pay of not lower that P 6,000.00.
3. Reference 1b, reiterates the Command’s policy to reduce excessive

loans of PA Personnel. However, this was not strictly carried out which resulted to
individual sacrifice and deprivation of a happy family way of living.
4. For these reasons, paragraph 41 of HPA Ltr Dir dated 30 July 2001,
which states:
“The monthly, minimum take-home pay of PA military personnel and

civilian employees shall not be lower than P 2,000.00 over and above the
subsistence allowance, after all mandatory deductions have been made” is amended
to read:
“The monthly, minimum take-home pay of PA military personnel and

civilian employees shall not be lower than P 4,200.00 over and above the
subsistence allowance, after all mandatory deductions have been made”.
5. Unit Commanders/Chiefs of Office are directed of the following

guidelines:
a. To use disciplinary powers in order to discipline erring personnel

who are found violating this directive.
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b. Responsible for the strict implementation of this letter directive.
6. Failure of the Unit Commanders/Chiefs of Office to implement this

directive will be dealt with accordingly.

Adjutant General
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HEADQUARTERS
FINANCE CENTER, PHILIPPINE ARMY
Fort Andres Bonifacio, Taguig, Metro Manila
FCPA3 11 January 2006
SUBJECT: Payment of Reenlistment Clothing Allowance (RCA)
TO: Commanding General, PA

Post
Attn: AC of S for Personnel, G1
1. Reference: Conference Conducted at MFO, PA on 100900H January

2006.
2. Anent ref above, the conferees unanimously agreed after thorough

discussions that the system presently used in the payment of RCA “In Cash” to PA
reenlistees has more advantages as compared to the proposed decentralization of
RCA payment. Some of the identified causes contributing to the slow payment that
needs immediate attention are the following: the delay submissions of reenlistment
orders coming from the Divisions; problems on funding requirements of the RCA
payrolls and the mode of distribution used for issued RCA check from the issuing
unit (FCPA) towards individual reenlistees. FCPA was tasked to present solution to
address the problem on the mode used to distribute issued RCA check to individual
reenlitees.
3. The RCA checks centrally issued at FCPA are forwarded to the

different FSUs in the field through steel pouch that are sent once a month via
airplane and commercial buses. This mode used is the safest, secured and cheapest
way of forwarding our communications and other critical documents to our FSUs, as
sending the RCA checks through LBC and/or other related means are discouraged
due to security reasons.
4. In order that the distribution of RCA check to concerned reenlistees will

be made faster, this Center recommends increase in the frequency of sending steel
pouch to the different FSUs from once a month to twice a month. This activity shall
entail an estimated expenses amounting to P11, 320.00 (back and forth) for every
activity or a total amount of P45, 280.00 quarterly.
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5. In view of the foregoing, recommend that the funds for mailing services
being provided to this Center on quarterly basis be increased from P380, 000.00 to
P425, 280.00 to defray the expected shortage due to the planned increase in the
frequency of sending the steel pouches.
6. For information and reference.
(Sgd) TOMAS A PADILLA

Colonel FS (GSC) PA
Commanding Officer
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HEADQUARTERS
PHILIPPINE ARMY
Fort Andres Bonifacio, Metro Mnila
1/AGPD 06 October 2005
SUBJECT: Control Measures on the Proper Utilization of RCA
1. REFERENCES:
a. Circular Nr 6, GHQ, AFP dated 07 August 2002, Subject:
Authorized Clothing Allowances of Military Personnel, Trainees and Reservists.
b. HPA Letter Directive dated 04 March 2005, Subject: Measures
on the Proper Utilization of RCA “In Cash.”
c. HPA Letter Directive dated 22 June 2005, Subject:
Implementing Guidelines on the Payment of RCA “In Cash” and Issuance of RCA “In
Kind” for CY 2005.
2. PURPOSE:
This directive prescribes the policies and procedures on the proper
utilization of Reenlistment Clothing Allowance (RCA) received by all reenlistees of
the Philippine Army starting 01 January 2005.
3. POLICIES:
a. The RCA shall be given in cash in the amount of TWELVE
THOUSAND THREE HUNDRED SIXTY FIVE AND 85/100 PESOS (P12,365.85) for
EM and ELEVEN THOUSAND FIVE HUNDRED NINETY TWO AND 20/100 PESOS
(P11,592.20) for EW. Its utilization is primarily intended for the purchase of
authorized clothing and individual equipment as determined by this Headquarters.
b. A reenlistee is primarily responsible for the proper spending of
his RCA. He is required within one (1) month upon receipt of the RCA to procure the
mandatory items as follows:
1) For Enlisted Men in Field Units
Two (2) pairs BDA without Cap

Two (2) pairs Combat Boots
One (1) each Lousy Hat, Camouflage
One (1) each Poncho Tent, Camouflage
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2) For Enlisted Men in the Garrison
One (1) pair BDA without Cap

One (1) pair Combat Boots
One (1) each Lousy Hat, Camouflage
One (1) set GOA Green
One (1) pair Dress Shoes
One (1) Beret
3) For Enlisted Women
One (1) pair BDA without Cap

One (1) pair Combat Boots
One (1) GOA Green Cloth
One (1) pair Shoes, Pump, Clarino
One (1) pair Shoes, Dress, Low Cut, LW
c. CCIE procured must have the authorized specifications. To

insure this, all CCIE Items shall be purchased from 72-100 RF Stores or accredited
military clothing stores.
d. An individual soldier shall also maintain a minimum quantity of

other mission-essential CCIE items that will be set by their respective major unit
commanders.
e. All Unit Commanders are primarily responsible in ensuring that

the reenlistees shall properly spend their RCA for its intended purpose and they shall
inspect for completeness of the minimum number of CCIE in the possession of
individual reenlistee.
4. PROCEDURES:
a. Major Unit Commanders shall process application for

accreditation of interested military clothing stores/suppliers in their respective areas
and endorse the prospective applicants to CG, PA (Attn: G4) for approval of
accreditation with the corresponding attachment as follows:
1) Application Form
2) Business Permit
3) Audited financial documents or other official documents,
that determine the annual business income or financial capacity of the store.
b. Major Unit Commanders shall recommend the termination or

cancellation of accreditation of military clothing stores/suppliers who failed the
authorized CCIE specifications.
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c. Upon purchase of CCIE, reenlistee shall present the items with

the official receipt to his immediate commander. The authorized namecloth must
have been sewn on the BDA and appropriate legible markings must be made to
ensure that the items will not be used by other reenlistees/soldiers for presentation.
d. G1s of Major Units shall consolidate the RCA Utilization Report
forwarded by their subordinate units and submit a quarterly report to CG, PA (Attn:
G1)
a. Individual Reenlistee
1) A reenlistee must personally withdraw his/her RCA check

at the designated servicing FSU. In case of his/her non-availability, he/she issues
authority to withdraw to be approved by his/her Unit Commander/Chief of Office.
2) Upon receipt and encashment of RCA, procures the

mandatory CCIE and other items required by his unit commander.
3) In case of non-receipt of RCA check, a reenlistee shall

inform his/her Unit Commander/Chief of Office for appropriate action.
b. G1, Major PA Units
1) Monitors the Expiration of Term of Enlistment (ETE) of

their personnel.
2) Facilitates reenlistment procedures.
3) Issues reenlistment orders not less than three months

prior ETE.
4) Monitors the release of RCA to newly reenlisted

personnel.
5) Monitors the proper spending of RCA.
c. G4, Major PA Units
1) Facilitates the accreditation of manufacturers and

privately owned military clothing stores.
2) Disseminates authorized specifications, certified

manufacturers of CCIE items, accredited military clothing stores and designated
market ceiling price of CCIE items.
3) Ensures that accredited military clothing stores are selling

CCIE items having the authorized specifications and at a reasonable price.
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4) Monitors the quality performance of CCIE Items and

submits to higher headquarters all negative evaluations indicating therein the noted
observations, name of seller and name of manufacturer.
5) Determines and maintains the unit’s Tariff Size Profile.
d. Major Unit Commander

1) Primarily responsible in ensuring that reenlisted
personnel under his command shall properly utilize his reenlistment clothing
allowance.
2) Ensures the completeness of essential CCIE items of
their personnel through the conduct of showdown inspection.
3) Imposes disciplinary actions on personnel with

incomplete, dilapidated and unauthorized items of uniforms.
e. G1, PA
1) Programs and facilitates the release of RCA funds.
2) Monitors the status of reenlistees.
3) Monitors the proper spending of RCA .
f. G4, PA
1) Strengthens the operation and management of 72-100

RF Stores.
2) Formulates procedures, rules and regulations on the

accreditation of manufacturers and military clothing stores/suppliers.
3) Approves the accreditation of manufacturers and military

clothing stores/suppliers and issues certificates with a validity of one (1) year.
4) Disseminates approved CCIE specifications, certified

manufacturers of CCIE items and accredited military clothing stores/suppliers.
g. Finance Service Units
1) Facilitate the distribution of RCA checks to reenlistees.
h. 72-100 RF Stores
1) Maintain inventory stocks of CCIE at the different 72-

100RF stores.
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6. ADMINISTRATIVE PUNISHMENT:
a. Reenlistees who failed to procure the mandatory CCIE items

within one (1) month after receipt of RCA shall be reprimanded.
b. Reenlistees who failed to procure the mandatory CCIE within

three (3) months after receipt of RCA shall be demoted to the next lower rank.
c. Reenlistees who failed to procure the mandatory CCIE within six

(6) months after receipt of RCA shall be demoted two (2) ranks lower
d. Reenlistees who failed to procure the mandatory CCIE within
one (1) year after receipt of RCA shall be discharge from the service.
e. Unit commanders who fail to ensure the proper utilization of

Reenlistment Clothing Allowance (RCA) of their personnel shall be reprimanded and
relieved from their unit.
7. RESCISSION: HPA Letters Directive dtd 04 March 2005 and dtd 22

June 2005 are hereby rescinded.
8. EFFECTIVITY:
This letter directive shall take effect 01 January 2005.

Adjutant General
Incls:
A – Application for Accreditation

B - RCA Utilization Report (Sample Format)
C – Certification that the Reenlistee will Procure Mandatory Items
(Sample Format)
D – Certificate of Compliance (Sample Format)
E – Accreditation Flowchart
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Enclosures: “A” to Letter Directive HPA dated 06 October 2005:

(Sample Format)
APPLICATION FOR ACCREDITATION
1. Business Name:
______________________________________________________________
2. Business Address:
______________________________________________________________
3. Business Permit Nr:
______________________________________________
4. Name of Owner/Manager_________________________________________
5. Home Address of Owner/Manager _________________________________
_____________________________________________________________
TIN: ____________________________________________
Community Certificate Nr: ___________________________
Date and Place of Issuance: _________________________
6. Name of Suppliers/Manufacturers of CCIE Items being sold:
Name Address CCIE Items being supplied
I hereby attest that the above information are true and correct.
_________________________________
(Signature of Applicant)
Attachments:
- Authenticated Copy of Business Permit

- Financial Documents
- Authenticated Copy of Official Receipt
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Enclosures: “B” to Letter Directive HPA dated 06 October 2005:
(Sample Format)
(Unit)
SUBJECT: RCA Utilization Report
TO: Commanding General,

Light Armor Brigade
Camp O’ Donnel, Capas, Tarlac
1. Reference: HPA Letter Directive dtd 01 Jan 2005, subject: Measures

for the Proper Utilization of RCA “In-cash”
2. Per above, request be informed that the following personnel complied

with the proper spending of their RCA:
Name Reenlistment Date Items Procured
3. Request acknowledge receipt.
___________________
___________________
___________________
(Unit Commander)
Incls:
- Certificate of Compliance
- Requisition Order Slip
- Official Receipt of Purchases
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Enclosures: “C” to Letter Directive HPA dated 06 October 2005:
(Sample Format)
(Unit)
________________
(Date)
CERTIFICATION
This is to certify that _________________________________________ who

was reenlisted effective ________________ has complied with the proper spending
of his Reenlistment Clothing Allowance with the following purchases:
Qty Item Unit Price Total Price OR Nr
Total - P
______________________
______________________
______________________
(Unit Commander)
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Enclosures: “D” to Letter Directive HPA dated 06 October 2005:
(Sample Format)
(Unit)
________________
(Date)
CERTIFICATION
This is to certify that the undersigned who will be reenlisted effective

________________ will purchase the following essential CCIE items in compliance
with HPA Letter Directive dated 06 October 2005:
Qty Item Unit Price Total Price
Total - P
______________________
______________________
______________________
(Re-enlistee)
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Granting of Collateral Entitlements

Based on CY 2000 Basic Pay Rate
1. Reference: Radio Message from CSAFP dated 16 Apr 2004.
2. Be reminded that all collateral entitlements such as Flying Pay, Sea

Duty Pay, Combat Duty Pay, Hazardous Duty Pay, Instructors Duty Pay, Parachutist
Pay and similar others are not be granted across the board but rather should be
selective and be given only to those personnel who are actually performing the said
duties.
3. All unit commanders are directed to correct or stop the practice of

granting across the board of collateral entitlements to their personnel.
4. Furthermore, payments of collateral entitlements should be computed

based on CY-2000 Base Pay Level and not on the current Base Pay Level as they
are not included in the implementations of the increase in base pay of military
personnel.
5. EFFECTIVITY: 01 January 2005.

Adjutant General
DISTRIBUTION
“E”
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Measures for the Proper Utilization

of RCA “In-Cash”
TO: All concerned
1. References:
a. HPA Letter Directive dated 7 Aug 2000, subject: Revised

Implementing Guidelines on the Payment of RCA “In-Cash” and Issuance of RCA
“In-Kind”
b. HPA Letter Directive dated 5 Mar 2004, subject: Modification of

Items/Cost Adjustments in RCA “In-Cash” and “In-Kind” Portion.
2. Purpose: This letter directive prescribes the policies and procedures

that will ensure the proper spending of Reenlistment Clothing Allowance (RCA) to be
given “in-cash” to all personnel of SOCOM, LABDE and ISG.
3. Policies:
a. The RCA shall be given in cash. Its utilization is primarily

intended for the purchase of CCIE. For ISG personnel, a portion of their RCA may be
utilized for other clothing that supports their intelligence functions, however they are
still required to maintain the required minimum ceiling of essential CCIE items.
b. The reenlisted personnel is primarily responsible for the proper

spending of their RCA. He must spend eighty percent (80%) of the RCA purposely
for the purchase of CCIE items. The eighty percent (80%) must be spent within three
(3) months upon receipt of RCA. The remaining twenty percent (20%) can be spent
for clothing maintenance and/or purchase of additional CCIE items.
c. All Unit Commanders are primarily responsible in ensuring that

newly reenlisted personnel shall properly spend the 80% of their RCA.
d. CCIE that will be bought must have the authorized

specifications. To insure this, all CCIE Items shall be purchased from 72-100 RF
Stores with items procured from accredited manufacturers. However, SOCOM,
LABDE and ISG can facilitate the accreditation of military clothing stores that
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includes military tailoring shops provided that the items being sold have the
authorized specifications or made by certified manufacturers.
e. An individual soldier must maintain a minimum ceiling of the

following essential CCIE Items:
1) Male
Item Quantity
BDA Suit 2 sets

Lousy Hat 1 pc
Beret 1 pc
Combat Boots 2 pairs
Jungle Pack 1 pc
Fighting Rig/Webbings 1 pc
Pistol Belt 1 pc
Suspender 1 pc
Poncho 1 pc
Camouflage/Olive Drab T-Shirt 5 pcs
Combat Socks 3 pairs
PFT Shorts 2 pcs
Meat can w/ spoon and fork 1set
Water Canteen with pouch 2 pc
Woolen Blanket 1 pc
Mosquito Net 1 pc
GOA Green 1 set
Garrison Belt 1 pc
Oversee Cap 1 pc
Dress Shoes 1 pair
Deployment Bag/Duffle Bag 1 pc
2) Female
Item Quantity
GOA Green 2 sets

Garrison Belt 1 pc
Dress Shoes 1 pair
Pump Shoes 1 pair
BDA Suit 1 set
Lousy Hat 1 pc
Beret 1 pc
Combat Boots 1 pair
Jungle Pack 1 pc
Pistol Belt 1 pc
Suspender 1 pc
Poncho 1 pc
Camouflage/Olive Drab T-Shirt 2 pcs
PFT Shorts 2 pcs
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Combat Socks 2 pairs

Meat can 1pc
Water Canteen with pouch 1 pc
Woolen Blanket 1 pc
Mosquito Net 1 pc
Deployment Bag/Duffle Bag 1 pc
4. Procedures:
a. For the Accreditation of Military Clothing Stores (Incl a):
1) G4, SOCOM, LABDE and ISG shall open the process of

application for accreditation to interested military clothing stores within respective
AOR.
2) Organization of an Accreditation Committee for Military

Clothing Stores with the following composition and functions:
b) Composition
Chairman - Chief of Staff

Vice Chairman - G4
Members - G1
- CO, HHSvc Bn
- Unit SAO
- Command Sgt Major
Secretary - Deputy G4
c) Functions
(1) Screens all military clothing stores applying

for accreditation by:
(a) Checking the business credentials

and financial standing of all applicants particularly on its legality and credibility to
operate as a business entity.
(b) Inspecting the Place of Business and

samples of CCIE items being sold.
(c) Ensuring that the quality and design

of CCIE Items being sold are based on the authorized specification or ensures that
suppliers authorized by HPA supply the said merchandize.
(d) Ensuring that the prices of military

clothing and equipment being sold are within reasonable level.
(e) Ensuring that the military clothing

store provides an Official Receipt for its transactions.
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(f) Ensuring that the applicant and its

suppliers has a good standing with its customers.
(2) Recommends to the Commander of

SOCOM, LABde and ISG PA the endorsement of screened applicants to CG, PA
Attn: G4, PA for approval of their accreditation. The endorsement letter shall be
attached with the following documents:
(a) Application Form (Incl b)
(b) Business Permit
(c) Audited Financial Documents or

other official documents which determines the annual business income or financial
capacity of the store.
(3) Can terminate accreditation of

military clothing stores who fail to abide by the requirements for accreditation.
3) G4, PA shall approve the accreditation of military clothing

stores and issues the certificate of accreditation with one-year effectivity.
4) G4, PA shall forward the certificate to the Commander of

SOCOM, LABDE and ISG Attn: G4.
5) G4, SOCOM/LABDE/ISG shall inform approved

applications to concerned applicants and forwards the certificate.
6) G4, SOCOM/LABDE/ISG shall inform the subordinate

units about the accredited military clothing stores.
b. For the Utilization of RCA (Incl c):
1) Upon receipt and encashment of their RCA checks, newly

reenlisted personnel shall accomplish a requisition order form indicating therein the
essential CCIE that needs to be purchased.
2) Together with their payment coming from their RCA, the

requisition order shall be forwarded to the Unit S4 through the Company Supply
Sergeant.
3) The Unit S4 shall collect all orders and facilitate purchase

for such items from 72-100 RF Stores or accredited military clothing stores.
4) Upon purchased of CCIEs of newly reenlisted personnel,

Unit S4 shall forward to the Unit S1 the Requisition Order Form and the Official
Receipt of Purchases from 72-100 RF Stores/accredited military clothing stores.
5) Unit S1 shall accomplished the RCA Utilization Report

(Incl d) attached with the following documents:
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a) Certification from the unit commander that the

RCA was properly spent by newly reenlisted personnel. (Incl e)
b) Requisition Order Form duly signed by personnel

concerned, Unit S4 and Sales Clerk of 72-100 RF Stores/accredited military clothing
stores. (Incl f)
c) Official Receipt of Purchases from 72-100 RF

Stores/accredited military clothing stores.
6) Unit S1 shall accomplished the RCA Utilization Report in

four (4) copies:
a) Original – File copy of personnel concern
b) Duplicate – For submission to CG, SOCOM/LABde
Attn: G1
c) Duplicate – MPF (201 File) of personnel concern.
d) Duplicate – Unit S1 File
7) Unit S1 shall submit a duplicate copy of the RCA

Utilization Report to G1, SOCOM, LABDE and ISG.
8) G1, SOCOM, LABDE and ISG shall accomplished the

RCA Utilization Compliance Report (Incl g) every quarter and submit it to CG, PA
Attn G1.
9) G1, PA shall conduct an evaluation of this scheme at

least once in every semester.
5. Responsibility:
a. G1, PA
1) Programs and facilitates the release of RCA funds.
2) Monitors the status of reenlistees at SOCOM, LABde and

ISG.
b. G4, PA
1) Strengthen the operation and management of 72-100 RF

Stores at SOCOM and LABDE.
2) Formulates procedures, rules and regulations on the

accreditation of manufacturers and military clothing stores.
3) Approves the accreditation of manufacturers and military

clothing stores and issues certificates with a validity of one (1) year.
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4) Disseminates approved authorized specifications,

certified manufacturers of CCIE items and accredited military clothing stores.
5) Determines and maintains the PA Personnel’s Tariff Size

Profile.
c. G1, SOCOM, LABDE and ISG
1) Monitors the Expiration of Term of Enlistment (ETE) of

their personnel.
2) Facilitates reenlistment procedures.
3) Issues reenlistment orders not less than six months prior

ETE.
4) Monitors the release of RCA to newly reenlisted

personnel.
d. G4, SOCOM, LABDE and ISG
1) Facilitates the accreditation of manufacturers and

privately owned military clothing stores.
2) Disseminates authorized specifications, certified

manufacturers of CCIE items, accredited military clothing stores and designated
market ceiling price of CCIE items.
3) Ensures that accredited military clothing stores are selling

CCIE Items having the authorized specifications and at a reasonable price.

submits to higher headquarters all negative evaluations indicating therein the noted
e. Servicing Finance Service Units
Distributes RCA checks to newly reenlisted personnel.
f. Unit Commanders
1) Primarily responsible in ensuring that reenlisted

personnel under his command shall properly utilize his reenlistment clothing
allowance.
2) Ensures the completeness of essential CCIE items of

their personnel.
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3) Ensures that their items of uniform are in good and

presentable condition.
4) Institute unit policies on the conduct of periodic CCIE

inspections to ensure that all personnel:
a) Possess the essential items of CCIE.
b) Wears uniforms in serviceable and presentable

condition.
c) Possess CCIE items produced by certified

manufacturers, and meet the authorized specifications.
5) Imposes disciplinary actions on personnel with

incomplete, dilapidated and unauthorized items of uniforms.
g. Unit S1
1) Advises and reminds newly reenlisted personnel to

properly spend their RCA.
2) Accomplishes the certification duly signed by the Unit

Commander certifying that newly reenlisted personnel properly spent their RCA and
forwards it to Commander, SOCOM/LABDE/ISG Attn G1.
3) Maintains a file of RCA Utilization Report.
h. Unit S4
1) Disseminates approved authorized specifications, duly

accredited manufacturers of CCIE items, accredited military clothing stores and
market price of CCIE items.
2) Facilitate the individual orders for CCIE of enlisted

personnel.
3) Accomplishes the RCA Utilization Report.
4) Advises and reminds newly reenlisted personnel to

properly spend their RCA.

submits to higher headquarters all negative evaluations indicating there in the noted
i. 72-100 RF Stores
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Maintain stocks of marketable essential CCIE items

particularly BDA Suits, T-shirts and Combat Boots.
j. Individual Concern
1) Upon receipt and encashment of RCA, spend at least
eighty percent (80%) of it for the purchase of essential CCIE and twenty percent
(20%) for clothing maintenance.
2) Purchase CCIE items from RF 72-100 or accredited
military clothing stores.
3) Ensures that purchased CCIE items are authorized for
wear, conforms to authorized specifications, and made by accredited manufacturers.
6. Administrative Punishment:
a. All reenlisted personnel who fail to:
1) Submit the Utilization report within six (6) months shall be

reprimanded.
2) Submit the Utilization report within one (1) year shall be
demoted to the next lower rank.
3) Utilize the RCA according to its purpose shall be demoted
to the next lower rank.
b. Unit commanders who fail to ensure the proper utilization of
reenlistment clothing allowance (RCA) by personnel under their unit shall be
reprimanded.
7. Effectivity: This letter directive shall take effect on 01 January 2005.
8. For widest dissemination and strict compliance.

Army Adjutant
Incls:
a - Accreditation Flowchart
b - Application for Accreditation
c - RCA Utilization Report (Sample Format)
d - Requisition Order Form (Sample Format)
e - Certification (Sample Format)
f - RCA Utilization Compliance Report
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Incl “B” to Letter Directive HPA dated 04 March 2005
(Sample Format)
APPLICATION FOR ACCREDITATION

1. Business Name:
____________________________________________________________
2. Business Address:
____________________________________________________________
3. Business Permit
Nr: _________________________________________________________
4. Name of
Owner/Manager_______________________________________________
5. Home Address of Owner/Manager
____________________________________________________________
a. TIN: ____________________
b. Community Certificate Nr: ___________________________
c. Date and Place of Issuance: _________________________
6. Name of Suppliers/Manufacturers of CCIE Items being sold:
Name Address CCIE Items being supplied
I hereby attest that the above information are true and correct.
___________________________________
(Signature of Applicant)
Attachments:
- Authenticated Copy of Business Permit

- Financial Documents
- Authenticated Copy of Official Receipt
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Incl “C” to Letter Directive HPA dated 04 March 2005
(Sample Format)
(Unit)
SUBJECT: RCA Utilization Report
TO: Commanding General,

Light Armor Brigade
Camp O’ Donnel, Capas, Tarlac
1. Reference: HPA Letter Directive dated 01 Jan 2005, subject: Measures

for the Proper Utilization of RCA “In-cash”
2. Per above, request be informed that the following personnel complied

with the proper spending of their RCA:
Name Reenlistment Date
___________________
___________________
___________________
(Unit Commander)
Incls:
- Certification
- Requisition Order Slip
- Official Receipt of Purchases
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Incl “D” to Letter Directive HPA dated 04 March 2005
(Sample Format)
Requisition Order Slip
TO: Unit S4
FM: __________________
(Name of customer)
Qty Item Tariff Size Unit Price Total Price
Total - P 9,600.00
Certified Correct:
________________ ___________
Name and Signature of Customer
Acknowledge by:
____________________________
Name and Signature of Unit S4
Received by:
_______________________________
Name and Signature of Store Manager
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Incl “E” to Letter Directive HPA dated 04 March 2005
(Sample Format)
(Unit)
________________
(Date)
CERTIFICATION
This is to certify that _________________________________________ who was

reenlisted effective ________________ has complied with the proper spending of his
Reenlistment Clothing Allowance with the following purchases:
Qty Item Unit Price Total Price OR Nr
Total - P
______________________
______________________
______________________
(Unit Commander)
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Incl “F” to Letter Directive HPA dated 04 March 2005
(Sample Format)
(Unit)
SUBJECT: RCA Utilization Compliance Report
TO: Commanding General, PA

Fort Andres Bonifacio
Metro Manila
1. Reference: HPA Letter Directive dated 01 Jan 2005, Subject:

Measures for the Proper Utilization of RCA “In-cash”.
2. Per above reference, request be informed that the following reenlisted

personnel for 1st Quarter CY 2005 complied with the proper utilization of their RCA:
Name Unit Reenlistment Date
___________________
___________________
___________________
(Command Adjutant)
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HEADQUARTERS
PHILIPPINE ARMY
Fort Andres, Bonifacio, Makati City
1/AAGPD 11 May 2004

NUMBER 08
IMPLEMENTING GUIDELINES, RULES AND REGULATIONS (IGRR) ON

THE ISSUANCE OF INSTRUCTOR DUTY STATUS DUTY (IDS) ORDER AND
GRANTING OF INSTRUCTOR DUTY PAY (IDP)
1. PURPOSE: The purpose of this SOP is to provide a document that shall

serve as a reference and guide in the issuance of Instructor Duty Status (IDS) and
granting of Instructor Duty Pay (IDP) in the Philippine Army.
2. AUTHORITY:
a. Circular Nr 04 GHQ, AFP dated 05 January 1990, Subject:

Instructor Duty Pay.
b. HPA Letter Directive dated 16 June 2000, with attached GHQ

memorandum, Subject: Other Pays Base on a Percentage of Basic Salaries.
c. GHQ Letter Directive AGPCR2 dated 15 August 2002, Subject:

Guidelines on Accreditation of AFP Training Instructions and Granting of Instructor Duty
Pay.
3. DEFINITION OF TERMS: The following are defined as they applied in this

SOP.
a. Instructor Duty – Duty assignment of an officer or enlisted

personnel (EP) of the AFP requiring such personnel to teach, convey or communicate
knowledge or supervise training activities or conduct researches or perform duties as
training aide in one or more military and/or general subjects in any AFP schools or
training unit, classified and enumerated in the circular, were said (EP) is assigned
detailed.
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b. Instructor Duty Status (IDS) – An order authorizing concerned office

and EP assigned/detailed with accredited AFP schools and training units to perform
instructor duty thereat. IDS an actual performance of instructor duty by the concerned
officer and EP, as certified by the school commandant/head or unit commander, shall
be the basis granting IDP.
c. Instructor Duty Pay – A form of incentive allowance authorized for

military personnel or instructor duty in any accredited AFP schools and training unit.
d. Accredited AFP Schools and Training Units – These are AFP

schools and training units accredited by the AFP Education and Training Board
(AFPETB) and duly authorized by the chief of staff, AFP (CSAFP) to grant IDS to
officers and EP of the AFP who are assigned/detailed thereat to perform instructor duty.
e. Major Training Schools/Units – This includes schools who

personnel on IDS are entitled to an IDP equivalent to 10% or 25% of their CY 1999
basic pay rate depending on the nature of their instructor duty. This rate shall
automatically be adjusted in the event that a new policy on other pays based on a
percentage of basic salaries is promulgated.
f. Secondary training Schools/Units – This includes schools whose

personnel of instructor duty are authorized to receive an IDP equivalent to 10% of their
CY 1999 basic pay rate. This rate shall automatically adjusted in the event of the new
policy on their pays based on a percentage of basic salaries is promulgated.
g. Actual Teaching Activities – Classroom or field instructions whereby

a military instructor shows or demonstrates to student how to do something, gives them
lesson, provides them knowledge, insight or understanding on a particular subject or
supervises them in learning to do something in a specific fields of interest.
h. Training Management Activities – Supervision of classroom or field

activities. This includes training management by school commandants, instructors, dean
or academic/training group heads, department heads, school directors and course
director. This shall also include research activities wherein an instructor makes a
careful, systematic and patient study or investigator in some fields of knowledge in order
to establish facts or principles. This does not include the general administration of
school or training units such as staff duties, which are only indirectly connected to
classroom/field activities nor the organization of routine duties such as OD, duty EP
duties.
i. Activities Supportive to teaching – Activities which directly help in

the conveyance of knowledge or skill to students. These are the following:
1) Helping the instructor in the preparation of training materials

or teaching aids.
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2) Helping the instructor as part of the demonstration team in

classroom or field instructions by performing duties as training aide.
3) Assisting the instructor in supervising the students in

laboratory works.
4) Gathering data for the instructor’s lesson or research.
4. OBJECTIVE: This IGRR prescribe the policies and procedures in the

implement of IDP to officer and EP who are performing instructor duty in PA schools
and training units.
5. POLICIES:
a. The granting of IDP to military personnel who are issued with IDS
and are actually performing instructor duty in PA major and secondary training
schools/units is subject to the approval of CG, PA
b. As AFPETB member, G8, PA shall regularly provide CG, PA (Thru

G1, PA) updated list of major or secondary PA training units/schools accredited by
AFPTEB.
c. The number of personnel authorized to be issued IDS and
subsequently to receive IDP shall be consistent with the troop ceiling, the teaching and
supervising staff organization of the accredited PA major and secondary training
schools units, and the number of students.
d. The heads of accredited major and secondary training schools/units

are authorized to issue orders placing a specific number of military personnel in their
respective training schools/units on IDS to be able to perform instructor duties.
However, the IDP of these personnel shall be paid in accordance with the policies and
guidelines herein prescribed.
e. Only military personnel assigned to accredited PA training

schools/units who are issued with IDS and performing actually teaching activities,
training management activities and activities supportive to classroom or field teachings
as defined in paras 3g, 3h and 3i, respectively, of this IGRR shall be entitled to IDP.
f. Military personnel may be placed on duty/detail with an accredited

major training school/unit for purposes of performing prolonged or extended instructor
duties or augmenting the teaching staff of the school when such instructional duty shall
required a teaching load of at least 48 hours per month, provided, that the number of
personnel so detailed is within the authorized number of personnel to receive IDP.
g. Military personnel may be placed on duty/detail with an accredited

secondary training for purposes of performing prolonged or extended instructor duties or
augmenting the teaching staff of the school when such instructional duty shall required
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a teaching load of at least 20 hours per month, provided, that the number of personnel
so detailed is within the authorized number of personnel authorized to received IDP.
h. Issuance of IDS shall be done on a quarterly basis, while payment

of IDP shall be on a monthly basis, subject to the approval of CG, PA. The rate of IDP
shall be categorized as follows:
1) Those assigned/detailed with major PA training schools/units

and performing actual teaching activities and training management activities as defined
in paras 3g and 3h, respectively, shall be entitled to 25% of their base pay, provided,
that they satisfy the aggregate minimum monthly instructional load of 48 hours, to be
computed as follows: One (1) hour of actual classroom instruction is equivalent to one
(1) instructional hour; One and a half (1.5) hours of research work is equivalent to one
(1) instructional hour; and, two and a half (2.5) of supervisory activities is equivalent to
one (1) instructional hour. Those who fail to meet this requirement shall be entitled to
10% of their base pay.
2) Those assigned/detailed with major pa training schools/units

and performing activities supportive to classroom to classroom or field teaching as
defined in para 3i above shall be entitled to an IDP equivalent to 10% of their base pay.
However, they must be on full duty status for at least 20 days for the month that IDP is
being claimed. Those placed on duty/detail there actual duties.
3) Those assigned/detailed with PA secondary training

schools/units who are issued IDS shall be entitled to an IDP equivalent to 10% of their
base pay. However, they must also be on full duty status for at least 20 days for the
month that IDP is being claimed. Those placed on duty/detail thereat for the purpose of
augmenting the teaching staff shall satisfy the minimum monthly instructional load of 20
hours in order to be granted and IDP equivalent to 10% of their base pay.
i. Payment of IDP shall be made on a payroll or individual voucher.

The following documents shall accompany the payroll or individual voucher at the time
of payment, subject to the approval of CG, PA.
1) IDS order of concerned personnel claiming IDP.
2) Certification from the heads/commanders of the concerned

training schools/units that the officers/EP to he granted IDP have satisfied the
requirements provided for in paras 4h (1-3) above.
j. All personnel on IDS shall receive either the IDP or any of the
collateral entitlement pays: flying pays, hazardous duty pay or combat duty pay,
whichever is higher.
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6. PROCEDURES: The following procedures shall be strictly followed in

the issuance of IDS and in effecting payments of claims for IDP:
a. Within the first week of every quarter, the heads/commanders of

accredited training schools/units shall issue order placing on IDS for that particular
quarter their respective military personnel. Copies of said IDS order shall be furnished
to HPA (Attn: G1) for reference and record purpose.
b. At the end of every month, the heads/commanders of accredited

training units/schools shall admit to this Headquarters (Attn: G8 – for training
units/schools under its functional supervision, or G10 – in the case of ARESCOM and
subordinate units) request issuance of orders granting IDP to concerned personnel.
Such request shall include duty accomplished payrolls and disbursement vouchers
supported with the following documents:
1) Training school/unit orders placing concerned personnel on

IDS.
2) Certification that concerned personnel has satisfied the

requirements provided for in paras 4h (1-3).
EXAMPLE:
“THIS IS TO CERTIFY that during the period (Month) for which Instructor Duty Pay
is claimed in this Payroll/Voucher, the following personnel were on Instructor Duty
Status and that they satisfied and served the required teaching load/performed
supportive teaching activities as hereunder indicated:
RANK NAME AFPSN OFFICE/UNIT TEACHING LOAD (Hrs)/
TRNG MGMT ACTIVITIES

(Hrs)/ACTIVITIES
SUPPORTIVE TO TRNG
(Nr of Days on Full Duty
Status)____________”
3) The aforementioned certification should have its basis the

following documents:
a) Weekly Training Schedules ( at least 4 per course)

covering the month for which the IDP is being claimed.
b) Teaching load matrix for personnel assigned/detailed

with to augment the teaching staff of schools/training units. (See Annex A – Teaching
Load Matrix).
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c. G8, PA and G10, PA shall review and check for the

correctness of the request (for issuance of orders for the granting IDP) and its
accompanying documents submitted by the loads/commanders of training schools/units
their respective functional supervisions. If the request and its accompanying documents
are in order, G8, PA and G10, PA shall endorse it to G1, PA for final dispositive action.
If not G8, PA and G10, PA shall return it to the concerned training school/units for
corrective actions.
d. G1, PA shall make a final review of the request

endorsed by G8, PA and G10, PA, and shall thereafter, upon the approval of CG, PA
cause the issuance of orders granting concerned personnel IDP for the month for which
IDP is being claimed.
8. RECISSION:
All HPA SOP and directives that are in conflict with this SOP are hereby
rescinded.
9. EFFECTIVITY:
This SOP shall take effect immediately upon publication.
BY THE COMMAND OF LIEUTENANT GENERAL ABU:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Modification of Items/Cost Adjustments On

RCA "In-Cash" and "In-Kind"
TO: All Concerned
1. References:
a. HPA Letter Directive dated 18 March 2002, Subject: Implementing guidelines

on the payment of RCA "In-Cash" & issuance of RCA "In-Kind" for CY 2002.
b. HPA Letter Directive dated 18 May 2003, Subject 2003: Modification of

Items /Cost Adjustments on RCA "In-Cash" and "In-Kind" Portion.
2. In view of the modification of RCA "In-Kind" items, paragraph 3a of reference

1a above is hereby amended, to read:
"The RCA In-Cash and in-Kind for reenlistees will be adjusted effective 01 Jan
2004. The In-Cash portion will be SEVEN THOUSAND EIGHT HUNDRED FOUR PESOS
AND 88/100 (P7.804.88) for Enlisted Men (EM) and SIX THOUSAND SIX HUNDRED SIXTY-
FOUR PESOS AND 85/100 (P6.664.85) for Enlisted Women (EW). The amount for the In-Kind
portion will be FOUR THOUSAND FIVE HUNDRED SIXTY PESOS AND 97/100 (P4.560.97)
for EM and FOUR THOUSAND EIGHT HUNDRED SIXTY-FOUR PESOS AND 35/100
(P4.864.35) PESOS for EW.
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ENLISTED MEN
Nomenclature U/I Amount

BDA Suit w/o Cap, 100% Cotton 2 P 1,744.00
Boots, Combat, 2 2,219.24
FU Lousy Hat, Camouflage Poncho, 1 145.00
Camouflage 1 452.73
TOTAL RCA IN-KIND P 4.560.97
NLISTED WOMEN
Nomenclature U/I QTY Amount
BDA Suit w/o Cap, 100% Cotton 1 pair P 872.00

Boots, Combat, FU 1 pair 1,109.62
GOA Green Cloth (latest specs) 2 sets 540.00
Shoes, Pump, Clarino 1 pair 840.00
Shoes, Dress, Low-cut, Light Weight 1 pair 1,050.00
Poncho, Camouflage 1 each 452.73
TOTAL RCA IN-KIND P 4,864.35
3. HPA Letter Directive dated 18 May 2003, Subject: Modification of

Items/Cost Adjustments on RCA "In-Cash" and "In-Kind" Portion is hereby rescinded.
4. This letter directive shall take effect on 01 January 2004.

Adjutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
PHILIPPINE ARMY
1/AGP A 28 May 2003
SUBJECT: Modification of Items/Cost Adjustments on

RCA “In-Cash” & “In-Kind” Portion
TO” All Concerned
1. References:
a. HPA Letter Directive dated 18 March 2002, Subject:
Implementing Guidelines on the payment of RCA “In-Cash” & Issuance of RCA “In-
Kind” for CY 2002.
b. Approved SDF dated 01 April 2003, Subject “Proposed RCA CY
03.
2. In view of the modification of RCA “In-Kind” items, paragraph 3a of ref
1a above is hereby amended to read:
“The RCA “In-Cash” and “In-Kind” for reenlistees will be adjusted
effective 01 Jan 03. “In-Cash” portion will be THREE THOUSAND FIVE HUNDRED
FIFTY-FIVE PESOS AND 85/100 (P3,555.85) for Enlisted Men (EM) and THREE
THOUSAND TWO HUNDRED SEVENTY-FOUR PESOSABD 20/100 (P3,274.20) for
Enlisted Women (EW). The amount for the “In-Kind” portion will be EIGHT
THOUSAND EIGHT HUNDRED TEN PESOS (P8,810.00) for EM and EIGHT
THOUSAND TWO HUNDRED FIFTY-FIVE PESOS (P8,255.00) for EW.
FOR ENLISTED MEN
Nomenclature U/I Qty Amount
BDA Suit 100% Cotton 2 prs P 2,140.00
Boots, Combat FU 2 prs 2,400.00
Cloth, GOA Green (Latest Spec) 2 set 272.00
Shoes, Dress, Low Cut Light Weight 1 pr 1,050.00
Suit, Jogging Short, Camouflage 1 pr 315.00
T-shirt, Camouflage w/ ARMY MARKINGS 1 ea 130.00
Bag, Extendable Camouflage 1 ea 880.00
Pack, Camouflage w/o frame 1 ea 750.00
Poncho, Camouflage 1 ea 730.00
Lousy Hat, Camouflage 1 ea 145.00
Total P 8,810.00
FOR ENLISTED WOMEN

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BDA Suit 100% Cotton 2 prs P 2,140.00
Boots, Combat FU 2 prs 1,200.00
Cloth, GOA Green (Latest Spec) 2 set 540.00
Shoes, Dress, Low Cut Light Weight 1 pr 1,050.00
Suit, Jogging Short, Camouflage 1 pr 315.00
T-shirt, Camouflage w/ ARMY MARKINGS 1 ea 130.00
V-Neck, T-shirt 5 pcs 375.00
Bag, Extendable Camouflage 1 ea 880.00
Pack, Camouflage w/o frame 1 ea 750.00
Poncho, Camouflage 1 ea 730.00
Lousy Hat, Camouflage 1 ea 145.00
Total P 8,225.00
3. HPA Letter Directive dtd 29 April 03, subject: Implementing Guidelines

on the payment of RCA “In-Cash” & Issuance of “In-Kind” for CY 2003, nullified.

Adjutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 2 May 2003

NUMBER 06
IMPLEMENTING GUIDELINES AND RULES AND REGULATIONS (IGRR) ON THE

GRANT OF HAZARDOUS DUTY PAY (HDP)
1. References:
a. Circular Nr 02 GHQ, AFP dated 22 April 2002, Subject:

Hazardous Duty Pay.
b. AFP Comptroller Letter Nr 95-12 GHQ AFP dated 05 October

1995, Subject: Guidelines in the Grant of Hazard Duty Pay not covered by previous
publications.
2. Purpose:
a. To provide a document that shall serve as a specific procedure on

how to claim the Hazardous Duty Pay (HDP) related to handling and disposal of
explosives and detection of chemical and biological agents used as a weapon.
b. To Provide policies that will distinguish the entitlement of

Hazardous Duty Pay from Hazard Duty Pay.
3. Definition of terms: The following are defined as they apply in this

SOP
a. Ammunition – All designated Class V items. A type of munitions

containing explosive or chemical/biological/radiological elements, which may be
propelled, placed thrown, dropped, guided, or otherwise directed to inflict damage
upon personnel, materiel, or military objectives. It includes among others, small arms
ammunition, artillery ammunition, bombs, mines, pyrotechnics, propellant actuated
devices, missiles, rockets, grenades, mortar ammunition, demolition charges, and
similar or related items and/or components and similar or related items and/or
components.
b. Booby Trap – An explosive or non-explosive devices or other

material deliberately placed to cause casualties when an unsuspecting person
disturbs an apparently harmless object or performs a normally safe act.
c. Demilitarization – A type of non-destructive disposal operation by

destroying the offensive or defensive characteristics inherent in certain types of
equivalent and material so as to prevent the further use of such equipment and
material for its originally intended military or lethal purpose.
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d. Demolition – A violent chemical reaction within a chemical

compound or mechanical mixture evolving heat and pressure.
e. Disposal Operation – The act of disposing unserviceable

ammunition and UXO’s by either destructive disposal thru detonation or non-
destructive disposal by demilitarization.
f. Explosive(s) – Materials that either detonate or deflagrate. Any

chemical compound or mechanical mixture which, when subjected to heat, impact,
friction, shock or either suitable initiation, undergoes a very rapid chemical change
with the evolution of large volumes of highly heated gases which exert pressures in
the surrounding medium.
g. Explosive Ordnance – Items of ordnance containing explosives

together with explosive train designed to detonate upon completion of a pre-determined
series of events such as dropping, impact, time influence, and disturbance. It includes
among others, bombs, artillery ammunition, mines, demolition charges, guided
missiles, rockets, nuclear weapons, and similar or related items and/or components.
h. Hazard Duty Pay - The compensation premium or allowance paid

to Military Personnel assigned or stationed in work areas which offer risks or danger to
health and safety due to exposure to radiation, communicable/ contagious diseases,
explosives, combustible dangerous, noxious odor/ toxic chemicals/gas/biological
hazards as may be declared and duly certified by the Secretary of Health and/ or
CSAFP. (AFP Comptroller Letter Nr 95-12 GHQ AFP dated 05 Oct 1995)
i. Hazardous Duty Pay - The compensation premium or allowance

paid to Military Personnel who were involved in the testing of weapons and handling
ammunition, explosives and other hazardous chemical and biological agents intended
to produce lethal effects.
j. Improvised Explosive Device (IED) – A device fabricated and

placed ingenuously, incorporating destructive, lethal, noxious pyrotechnics or
incendiary chemicals designed to destroy, disfigure, distract or harass. It may
incorporate military stores but normally devised from non-military components.
k. Render Safe Procedure (RSP) – That portion of explosive

ordnance disposal (EOD) procedure involving the application of special EOD methods
and tools provided to interrupt the functions and separate the essential components of
the unexploded explosive ordnance (UXO) and improvised explosive devices (IEDs)
so as to prevent detonation.
l. Renovation – The restoration of ammunition to a serviceable

condition though repair or replacement of parts or components that are not easily
removable.
m. Surveillance – The observation, inspection, testing, study, and

classification of ammunition, ammunition components and explosives in movement,
storage, and in use with respect to the degree of serviceability, safety, and rate of
deterioration.
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n. Unexploded Explosive Ordnance (UXO) – Explosive ordnance

which has been primed, fuzed, armed or otherwise prepared for action, and which has
been fired, dropped, launched, projected or placed in such a manner as to constitute a
hazard to operations, installations, personnel or materiel which remains unexploded
from either malfunction, design, or from other cause.
o. Weapon - An end item composed of any combination of

assemblies, component, parts and materiel for use in combat in support thereof, either
offensively or defensively, to destroy, injure defeat or threaten the enemy.
4. SCOPE: This SOP applies to Army Units requesting for Authority to

Perform and issuance of orders for Hazardous Duty Pay for handling and disposing
ammunition/ explosives and detecting hazardous chemicals and biological agents
intended as a lethal weapon.
5. P OLICIES:
a. The following duties/ activities are classified as hazardous duties:
1) Detection, identification, evaluation, rendering safe,

recovery and disposal of an exploded of unexploded explosive ordnance (UXO) and
improvised explosive devices. (IEDs).
2) Renovation of primers, boosters, fuzes or similar devices

that contain sensitive explosive such as mercury fulminate, lead azide, lead
styphinate, diezodinitrophenol.
3) Preparation and testing of lethal materials or devices such

as explosives, incendiaries, poison gases and radioactive materials.
4) Testing of new and dangerous equipment.
5) Explosive demolition whether done in the surface,

subsurface or underwater.
6) Handling of lethal chemical agents such as nerve gases,

blood agents, blisters agents and other lethal biological agents.
. 7) Intensive search of a place or area by EOD personnel for

unexploded ordnance of any type of caliber, improvised explosive devices (IED) mines
booby trap, chemical/biological/radiological materials that are hazardous to life and
property.
8) Disposal of serviceable or unserviceable ammunition,

explosives ad ammunition components either by detonation or burning.
9) Surveillance of unserviceable non-repairable ammunition

with major and critical defects and ammunition due for disposal to insure its safety for
continued storage and handling.
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10) Ammunition surveillance to determine their degree of

serviceability and rate of deterioration in compliance to AFPR G 400-031 dtd 21 April
92, Subject. Security Maintenance and Surveillance of Ammunition in the AFP, the
results of which to be reflected in formats in Cir 7 GHQ AFP dtd4 May 93, Subj:
Disposition of Unserviceable Ammunition, Ammunition Components and Explosives.
11) Demilitarization of ammunition and improvised explosives

devices (IEDs) either as final dispositive action or preparation of training aids static
displays.
b. Officers and enlisted personnel who are actually performing any

of the hazardous duties enumerated in para 5 above shall be entitled to Hazardous
Duty Pay (HDP) equivalent to fifty percent (50%) of the current rate of their monthly
base pay, subject to the policies and procedures prescribed hereunder and the
availability of funds.
c. Concerned Unit commanders/office chiefs must first request for

authority to perform hazardous duty to this Hqs (Attn: G1, PA) one (1) month before
the intended quarter of the current year for which the hazardous duty shall be
performed.
d. Request for authority to perform hazardous duty shall made

quarterly.
e. Request for orders granting Hazardous Duty pay shall be on

monthly basis and within the quarter that has an authority to perform.
f. Newly assigned personnel not covered by previous authority to

perform hazardous duty shall be requested the needed authority for perform
hazardous duty to G1, PA at least one (1) month before the actual hazardous duty
activity.
6. RESPONSIBILITY:
a. G1 PA
1) Refers to ACOCS all requests for authority to perform and

issuance of orders for Hazardous Duties for evaluation.
2) Validates the recommendation of ACOCS for authority to

perform and issuance of orders for Hazardous Duties.
3) Approves and issues authority to perform hazardous duty

and/ or grant of Hazardous Duty Pay to the Officers and Enlisted personnel of the
Philippine Army.
b. ACOCS
1. Evaluates the request for authority to perform in order to

check whether all the activities to be performed are Hazardous Duty.
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2. Evaluates the request for issuance of orders for Hazardous

duty to check that all personnel and activities have the required authority to perform
hazardous duty.
3. Make appropriate recommendation based of the findings of

the evaluation.
4. Maintains a record of all requests for the requests for

authority to perform and issuance of orders for Hazardous Duties.
c. Requesting Units
1. Prompt submission of request for authority to perform

hazardous duty with attached appropriate list of personnel.
2. Prompt submission of request for the issuance of

Hazardous Duty Pay Orders with the following requirements:
a) HPA orders authorizing personnel concerned to

perform hazardous duties.
b) Certification from unit commanders/office chiefs that

the hazardous duties were actually performed.
c) “After Activity Report” stating therein-specific

details on the actual individual hazardous duty, the corresponding date and place
of the activities and pertinent pictorials.
7. PROCEDURES: The following procedures shall be followed in securing

authority to perform hazardous duty and issuing hazardous duty pay orders.
a. Request for Authority to Perform.
1) Concerned Unit commanders/office chiefs shall request to

this Hqs (Attn: G1, PA) their request for authority to perform hazardous duty one
(1) month before the intended quarter with an attached lists of personnel
2) G1, PA shall refer the request to ACOCS for evaluation.
3) ACOCS evaluate the request shall subsequently

recommend to G1 PA to issue orders for authority to perform.
b. Request for the issuance of orders granting HDP:
1) Upon completion of hazardous activity, the unit

commanders/office chiefs shall initiate request to this Hqs (Attn: G1, PA) for the issue
orders granting hazardous duty pay for personnel concerned. Such request shall be
supported with the following documents:
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a. HPA orders authorizing personnel concerned to

perform hazardous duties.
b. Certification from unit commanders/office chiefs that

the hazardous duties were actually performed.
c. “After Activity Report” stating therein-specific

details on the actual individual hazardous duty, the corresponding date and place
of the activities and pertinent pictorials.
2) G1, PA shall refer the request for the issuance of

Hazardous Duty Pay to ACOCS for evaluation.
3) ACOCS evaluates and subsequently recommend to G1 PA

the issuance of orders granting Hazardous Duty Pay to concerned personnel
4) G1 PA issue orders granting Hazardous Duty Pay to

concerned personnel upon approval of CG PA
8. EFFECTIVITY: This SOP takes effect upon publication.
9. RECESSION: This SOP rescinds SOP Nr 08 HPA dated 25 September

2002

Adjutant General
DISTRIBUTION
“E”
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Cost Adjustment on the RCA “In-Cash” and “In-Kind” Portion
TO: All Concerned
1. References:
a. HPA Letter Directive dated 18 March 2002, Subject:

Implementing Guidelines on the payment of RCA “In-Cash” and Issuance of RCA “In-
kind” for CY 2002.
b. OG1 SDF as approved by CG, PA dated October 2002, Subject:

Cost Adjustment of RCA “In-Kind”.
2. In view of the decrease in the prices of RCA “In-Kind” items, paragraph

3a ref1a above is hereby amended to read:
“The RCA given in cash and “In-Kind” for reenlistees will be readjusted
effective 01 October 2002. The “In-Cash” portion will be THREE THOUSAND SEVEN
HUNDRED SIXTY FIVE PESOS AND 85/100 (P3,765.85) for Enlisted Women (EM)
and FOUR THOUSAND ONE HUNDRED NINETEEN PESOS AND 20/100 (P4,119.20)
for Enlisted Women (EW). The amount for the “In-Kind” portion will be EIGHT
THOUSAND SIX HUNDRED (P8,600.00) PESOS for EM and SEVEN THOUSAND
FOUR HUNDRED TEN (P7,410.00) PESOS for “EW “.
For Enlisted Men

BDA Suit w/o Cap 100% Cotton pair 2 P2,140.00
Boots, Combat FU pair 2 2,400.00
Cloth, GOA Green set 1 270.00
Shoes, Dress, Clarino pair 1 840.00
T-shirts, Camouflage w/ Army Markings each 2 260.00
Shorts, Jogging, Camouflage each 1 185.00
Bag, Extendable Camouflage each 1 880.00
Pack, Camouflage w/out frame each 1 750.00
Poncho, Camouflage each 1 730.00
Lousy Hat, Camouflage each 1 145.00
TOTAL - - - - - - - - P 8,6000.00
For Enlisted Men

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BDA Suit w/o Cap 100% Cotton pair 2 P2,140.00
Boots, Combat FU pair 1 1,200.00
Cloth, GOA Green set 1 270.00
Shoes, Dress, Clarino pair 1 840.00
T-shirts, Camouflage w/ Army Markings each 2 260.00
Shorts, Jogging, Camouflage each 1 185.00
Bag, Extendable Camouflage each 1 880.00
Pack, Camouflage w/out frame each 1 750.00
Poncho, Camouflage each 1 730.00
Lousy Hat, Camouflage each 1 145.00
TOTAL - - - - - - - - P 7,410.00
3. Be guided accordingly.
BY COMMAND OF LIETENANT GENERAL SANTIAGO:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
CIRCULAR
NUMBER 02
AMMENDMENT TO CIR NR 3, HPA DTD 3 APR 2001

SUBJECT: PARACHUTIST’S PAY
1. Paragraph 5 of Nr 3, dated 3 Apr 2000, is amended to read:
5. POLICIES:
a. Only a parachutist on parachute duty is eligible for

parachutist’s pay. To be able to claim parachutist’s pay, such parachutist’s must make
at least one jump from an aircraft in flight during any quarter of the year.
b. A rated parachutist’s placed on parachute duty, who has

not made a parachute jump from an aircraft in flight for at least one year must make a
qualifying jump in order to qualify for parachutist’s pay.
c. A student parachutist’s must make at least one parachute

jump from an aircraft in order to be entitled parachutist’s pay.
d. No Officer or EP except active members of the Philippine

Army Parachute Team shall be placed on parachute duty for more than a period of
one month in any given quarter (three months) of the year. Thus, parachutist’s pay to
those entitled shall be payable once for every quarter only, and for this purpose, to be
entitled to parachutist pay, the Officer or EP must perform at least one (1) jump during
the three-month period for which parachutist’s pay is claimed.
e. The Philippine Army Parachute Team with no more than

fifteen (15) of its active members may be placed on parachute duty in a particular
month provided that at least one skydiving activity is actually performed in that
particular period.
f. Unit Commanders concerned shall be so echelon their

Officers and EP that a tactically self-sufficient group will be on parachute duty in any
one-month in anticipation of operational requirements.
g. Military personnel not on parachute duty in a certain

month may be authorized to jump provided such jump shall not entitled them to
parachutist’s pay.
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2. EFFECTIVITY: This Circular takes effect upon publication.
OFFICIAL: RODOLFO L VASQUEZ

BGEN AFP
Chief of Staff

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AGP A 28 May 2003
SUBJECT: Amendatory Rules and Regulations –Governing the Monetization

of Leave Credits of Government Officials and Employees
1. Reference: CSC-DBM Joint Circular No 2-97 dated 25 June 1997,

Subject: same as above.
2. Per reference, officials and employees in the career and non-career

service whether permanent, provisional, temporary or casual, shall be allowed to
monetize a maximum of thirty (30) days vacation leave/service credits, subject to the
following conditions:
a) There shall remain five (5) days vacation leave/service credits

after monetization; and
b) Said official and employee has accumulated no less than fifteen

(15) days vacation leave/service credits, in which case he can monetize no more than
ten (10) days.
3. The monetization of leave credits shall be availed of only once a year.
4. An official or employee who have availed of this privilege shall still go

on five (5) days forced leave, subject to the provisions of Executive Order No 1077
dated January 9, 1986 and its implementing rules and regulations.
5. Employees holding position below salary grade 19 shall be given

preference in the availment of this privilege.
6. Application for monetization of leave credits shall be made in the

prescribed Leave Form, CSC Form No 6 without indicating the inclusive dates. The
number of days applied for monetization shall be indicated instead. Orders shall be
issued by the AAG relative to the approved applications for monetization which shall
be the basis for the payment thereof.
7. Computation of the money value of the Leave Credits shall be in

accordance with the following formula:
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Monthly Salary Money value of the

_____________ X Nr of Days = Monetization Leave
22
8. For implementation.
BY COMMAND OF LIEUTENANT GENERAL DELOS SANTOS:

Adjutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
FCPA3 21 March 2006
SUBJECT: Guidelines on the Utilization Stamp Pad in

the Pay Slips Used for Loan Application
TO: See Distributions
1. References:
a. HFCPA Letter Dir dated 8 Mar 01, Subject: Application for Loan
of Mil Personnel not processed by Servicing Unit.
b. HFCPA Letter Dir dated 30 Aug 04, Subject: Signing of Loan

Application and Authentication of Pay Slips.
2. In reference to the above, additional guidelines are hereby prescribed

specifically on the standard utilization of stamp pad in the original pay slips that are
used for loan application from the different Financial Institution (FIs) by PA personnel
and civilian employees.
a. Only the original pay slips that are printed at EDP Br shall be
allowed to be used for loans applied by military and civilian personnel.
b. All pay slips used for loan application shall be properly marked
with stamp pad to avoid usage for loan from other FIs.
c. The stamp pad bearing the marking “USED/APPLIED FOR

LOAN” shall be used for the intended purpose for uniformity and control.
d. The stamp pad shall be provided by this Center and shall only be
used by the FSUs for the purpose.
e. Marked pay slips used to support loan application and are

disapproved can be used only for other loans from FIs if presented to the FSUs for
proper re- indexing.
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Colonel FS (GSC) PA
Commanding Officer
DISTRIBUTION:
All FSU Commanders
CO, HHSU
C, EDP
C, FRB
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HEADQUARTERS
PHILIPPINE ARMY
AAG 01 October 2003
SUBJECT: Co-Maker Problem

Chief of Offices
1. It has been observed that some military and civilian personnel serving as
co-maker of the personnel applying for Loan in some financial institutions accredited
to the AFP are not aware of their obligation/liability of which he/she shall be
responsible to pay/settle the account being borrowed in case the principal borrower
failed to settle the said loan due to separation from the service.
2. Per coordination with AFPSLAI, AFPMBAI and AMSWLAI there are

related incidents that automatic deductions from the co-makers salary took effect
without there knowledge. However, prior to the approval of loan, contract was signed
by both parties (borrower and co-maker) regarding this type of agreement.
3. Henceforth, all military and civilian personnel are reminded to be

cautious and aware of their obligation/liabilities before agreeing to act as co-maker to
any loan application.
4. Personnel Officers of the respective units/offices are held responsible in

giving advice/guidance to personnel who are serving as co-maker before signing a
loan application.
5. For widest dissemination and complaints.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: Reiteration on the Implementation of HPA Letter Directive

dated 30 July 2001 re Measures to Reduce Excessive
Loans of PA Personnel
TO: All Concerned
1. Reference: HPA Letter Directive dated 30 July 2001, Subject:

Measures to Reduce Loans of PA Personnel.
2. The Command once again is reiterating on the implementation of HPA

Letter Directive dated 30 July 2001 regarding the Measures to Reduce Excessive
Loans of PA Personnel, specifically in paragraphs 4 and 5, which states:
4. Policies
a. The Monthly minimum take-home pay of PA military

personnel and civilian employees shall not be lower than P2,000.00, over and above
the subsistence allowance all mandatory deductions have been made.
b. An Officer, Enlisted Personnel or Civilian Employee must

have served at least one year or more after the date he/she joined the PA in order to
be eligible to apply for loans. A Candidate Soldier, Officer Candidate or Officer
Preparatory Candidate is not allowed to enter into any loan arrangement while
undergoing training. The same applies to reinstates that must first serve for at least
one year after their reinstatement before they can be allowed to enter into loans.
c. Only the original (green) pay slips printed by the EDP

Branch, FCPA and its facsimile copies, duly authenticated by the Finance Records
Branch (FRB), Finance Center, Philippine Army (FCPA) or by the Finance Service
Units (FSUs) shall be attached they can be allowed to enter into loans.
d. Unit Commanders and Chiefs of offices shall religiously

scrutinize the need and rational of loan applications of personnel under their
supervision and in no case shall I they endorse the same when the net take home pay
is lower than the minimum limit as per paragraph 4a above. They shall likewise look
into the family financial status of their personnel to find out if the minimum take home
pay and the subsistence allowance will suffice for their personnel to find out if the
minimum take home pay and the subsistence allowance will be suffice for their
monthly family expenses.
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e. In the event of emergency, newly commissioned/enlisted

personnel may be allowed to enter into a loan, provided their commander/head office
shall their co-maker.
f. Loan applications shall be subject to the endorsement of
the immediate unit commanders (battalion level and above) or chiefs of office only.
No other officer of any unit/office is authorized to endorse loan applications in his
absence.
5. Responsibilities:
a. Unit Commanders/Chief of Offices shall be held responsible:
1) For the proper management of the pay and
allowance of personnel under their command.
2) To Scrutinize, evaluate and monitor the financial
status of all their personnel especially those who have several loan deductions.
3) To steer and encourage their personnel into
practicing thrift and frugality in spending their hand earned money and promote
savings for future needs.
4) To include in the conduct of regular TI & E the effect
of the loan interests and other fees collected by lending institutions for loans availed
by their personnel vis-à-vis the effect of having money saved for the future
emergencies.
5) To reproduce copies of this directive to be given to
personnel who have newly reported to their office/unit and form part of their orientation
briefing.
b. xxxxxxxxx
3. In this connection, personnel officers of respective unit/office are
reminded for the strict implementation and proper dissemination of this letter directive.
4. Be guided accordingly.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
AAG 16 August 2005
SUBJECT: Creation of PA Claims and Benefits Board
TO: All Concerned
1. REFERENCES:
a. Irregularities that are being referred to/investigated by OG1, PA.

b. Policies related to Claims and Benefits.
2. GENERAL: The Philippine Army (PA) initiated reforms to efficiently and

effectively manage its resources. This is to ensure that financial resources are
judiciously appropriated to priority organizational requirements. Hence, application for
claims and benefits due to all personnel of the PA shall be properly screened to
prevent undue waste of financial resources.
3. PURPOSE: To facilitate the deliberation of questionable/doubtful

applications for claims/benefits and other entitlements of Officers/EP who are on
active service and those who are due for retirement/separation from military service.
4. POLICIES/GUIDELINES:
a. Processing of claims/benefits is under the functional supervision

of the office of Assistant Chief of Staff for Personnel, G1 through the Pension and
Gratuity Assistance Branch (PGAB), APMC.
b. PGAB, APMC shall determine applications for claims and benefits

of Officers/EP that are subject for deliberation by the Claims and Benefits Board and
endorsed to OG1 for further verification prior to the convening of the Board.
c. The PA Claims and Benefits Board shall be composed of the

following:
EX – O, G1 - Chairman
EX – O, APMC - Vice Chairman
Deputy, ACS - Member
C, Military Affairs Br, AJA - Member
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C, Investigation Br, APM - Member

C, Invest Br, IG - Member
C, CI Br, OG2 - Member
C, PGAB - Member
d. Convening of the Board:
The Board during its term of office shall convene at the call of the
Chairman anytime when a considerable number of cases as recommended by PGAB,
APMC shall be deliberated. The Board may also convene anytime a majority of its
total members is present.
e. Board Decisions. A majority of the total permanent members of

the board must agree on any decisions of the board and on each of the application on
hand.
a. The Claims and Benefits Board are responsible for the

determination of the validity of claims and benefits applied for by Officers/EP due for
retirement/separation and shall submit findings/recommendations to CG, PA (Thru:
OG1).
b. All cognizant staff/Officers at HPA level shall within limits

authorized by existing rules and regulations shall render appropriate staff support to
ensure the effective implementation of this directive.
5. EFFECTIVITY: This letter directive takes effects upon publication.

Adjutant General
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HEADQUARTERS
FCPA3 13 March 2006
MEMORANDUM
NR 2006-04
SUBJECT: Issuance of Interim and Final Statement

of Last Payment (SLP) for PA Retirees
TO: See Distributions
I. REFERENCES:
a. GHQ Letter Directive dated 19 May 93, Subject: Policy on the

Issuance of Certificate of Last Payment.
b. HPA Letter Directive dated 18 Nov 91, Subject: Statement of

Last Payment.
c. Conference/Workshop conducted at HFCPA on 27-28 February

2006.
II. PURPOSE:
This Memorandum prescribes the policies, procedure and

responsibilities of concerned individual and units pertaining to the issuance of the
Statement of Last Payment (SLP) for PA personnel who shall retire from the military
service.
III. RATIONALE OBJECTIVES:
The primary objective of this memorandum is to facilitate the issuance of

Statement of Last Payment (SLP) for Army personnel who shall optionally or
compulsorily retire from the military service. Likewise, this memorandum is published
to attain uniformity of policy and format in the issuance of SLP of retiree. The Interim
SLP referred hereto shall be used purposely for securing retirement clearances while
Final SLP shall be the basis of PGAB, APMC in the preparation of Disbursement
Vouchers (DVs) for the retirement benefits of retiree.
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IV. PROCEDURES:
a. INTERIM
5. The unit of the retiree shall issue and prepare the SLP at
least one (1) year prior to actual date of retirement.
6. The SLP shall bear the heading of the retiree’s unit.
7. The SLP shall be marked with word “Interim” at the bottom

of the title Certification.
8. All earnings and deductions of the retiree shall be indicated

in the Interim SLP, including collateral entitlements received during the period
covered.
9. The SLP shall be signed by the unit Finance NCO, DO and

CO of payroll unit.
10. The duly processed SLP shall be signed by the processing

NCO, DO and CO of the servicing FSU.
11. The SLP shall be forwarded to the Field Accounting Unit

(FAU) for notation of the Chief Accountant.
12. The duly signed SLP shall be forwarded to Financial

Records Branch, FCPA for authentication of Chief, FRB, FCPA.
b. FINAL
1. The FSU shall prepare the SLP of the retiree upon

presentation of the retirement order or three (3) months prior to the actual date of
retirement.
2. The SLP shall bear the heading and unit seal of the issuing
FSU.
3. The SLP shall be marked with word “Final” at the bottom of

the title Certification.
4. The FSU shall indicate overpayment and obligation

incurred by the retiree, if any.
5. All earnings and deduction of the retiree shall be indicated

in the SLP to include all collateral entitlements to be received by the retiree until the
date of his/her retirement.
6. The duly processed SLP shall be signed by the Processing

NCO, DO and CO of the servicing FSU.
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7. The SLP shall be forwarded to the Field Accounting Unit

(FAU) for notation of the Chief Accountant.
8. The duly signed SLP shall be forwarded to Financial

Records Branch, FCPA for authentication of Chief, FRB, FCPA.
V. POLICIES:
1. All personnel who shall retire from the military service either
optional or compulsory shall secure two (2) sets of SLP; the Interim and Final SLP.
2. The SLP shall be deemed as separate and distinct from property

accountability clearance. The property clearance is not a requirement for the
issuance of SLP.
3. The issuance of SLP for the retiree shall be reflected in the units
Report of Changes for the preceding whole month prior to the date of retirement.
4. EDP, FCPA shall furnish OIS, FCPA a copy of the Final SLP for
monitoring and reference.
5. The pay data cards (PDCs) of the retiree shall be forwarded by

the FSUs to this Center (Attn: C, FRB) immediately together with the Final SLP.
6. Final SLP shall be automatically prepared three (3) months prior to

the personnel retirement date with or without presentation of the retirement order.
7. Financial Records Branch shall forward to PGAB, APMC the duly

authenticated Final SLP as basis in the preparation of retirement claims.
VI. RESPONSIBILITY:
a. The individual retiree shall be responsible for securing and

providing the servicing FSU the copy of his/her retirement order.
b. Preparation of the Interim Statement of Last Payment (SLP) shall

be the responsibility of the unit of the retirees concerned.
c. The servicing Finance Service Unit (FSU) is responsible for the

preparation of the Final SLP.
d. FSU shall be responsible for the sending of the dully signed SLP
to HFCPA (Attn: C, FRB) for authentication.
e. Financial Record Branch (FRB) shall be responsible to forward

the dully authenticated Final SLP of the retirees to PGAB, APMC as basis in the
preparation of vouchers for the retirement benefits.
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VII. RECESSION CLAUSE: This Memorandum rescinds all other Directives

and SOPs published by this Center.
VIII. EFFECTIVITY: This SOP shall take effect upon approval and
publication.

Colonel FS (GSC) PA
Commanding Officer
DISTRIBUTION:
All FSU Commanders
CO, HHSU
Chiefs, Coordinating Offices
Chiefs, Operating Branches
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HEADQUARTERS
PHILIPPINE ARMY
1/AGMP2 10 April 2000
SUBJECT: Implementing Circular of RA 8220

(Additional Enlisted Grade in the AFP)
TO: All Post Unit Commanders/Chief of Offices
1. Reference: Radio Message from OTAG, GHQ Cite Nr A3-03-389-20

date March 2000, Subject: Implementing Circular of RA 8220.
2. Per reference above, the implementing Circular of RA 8220 mandates

the retirement of EP subsequently promoted in the rank of Chief Master sergeant
upon attainment of three (3) years tenure in grade.
3. The provision of this circular applies to those Enlisted Personnel who

were promoted to the rank of Chief Master Sergeant after 27 March 1997, in this
connection advise your affected personnel accordingly.
(Sgd) ALEX B MAGLAJOS

Captain (AGS) PA
Asst Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD/91-102 25 September 1991
SUBJECT: Additional Death Benefits for KIA
1. Reference: AFPMBAI Resolution Nr. 20, series of 1991 dated 22

March 1991.
2. The AFPMBAI Board approved the granting of additional death benefit of

Five Thousand Pesos (25,000.00) for members of the AFP and PNP killed in Action
(KIA) on or after 22 March 1991 with no additional cost to them.
3. The applications for additional benefits for members Killed in Action may
be filed separately from or with the regular SGTI claims and shall be accompanied by
an After Operation Report and a Spot Report from his immediate Commanding Officer
in the AFP or ETE.

Colonel PA
Adjutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD/92-70 07 August 1992
SUBJECT: Report of death
1. Reference: Memorandum from OJ1, GHQ AFP dated 28 July 1992,

subject as above.
2. In consonance with above reference, effective immediately all unit

commanders are directed to transmit to this Hqs (Attn: G1) by any fastest means of
communication (telephone/wire message, etc) information regarding death of the
following:
a. Senior Officers (Generals and Colonels both in the active and
retired).
b. Immediate family members of General officers in the active

service.
3. Information shall include:
a. Name and rank of the deceased personnel.
b. When and where death occurred.
c. Where the body lies-in state.

d. Time, date and place of interment if available, otherwise, second
notice shall be provided for this purpose.
BY COMMAND OF LIEUTENANT GENERAL ENRILE:

Colonel PA
Adjutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
PHILIPPINE ARMY
3/AGPD/92-27 6 March 1992
SUBJECT: Assistance to the Bereaved Family

During Funeral Wake
1. It has been observed that no specified office/unit is particularly attending

to the needs of the direct dependents of deceased military personnel during the wake
at the Post Chapel/Mortuary. As a result, the bereaved family is frequently left
unattended especially on matters pertaining to the availability of transportation,
billeting, meals and refreshments during the wake and interment and other related
activities prior to the interment of the deceased.
2. Henceforth, in order to extend utmost assistance to the next of kin of the

deceased military personnel, the GRU, SSBde will have the following functions in
addition to its primary mission:
a. Coordinate with G4, PA for the transportation of the cadaver from

the mortuary to the residence of the deceased military personnel and/or during
interment.
b. Provide transportation and meals/refreshments during funeral

wake at the Post Chapel. Mortuary.
c. In coordination with the PGAB, FCPA, provide billeting for the

bereaved family while staring inside Fort Bonifacio.
d. For deceased officers, coordinate with the Morale and Welfare

Branch, OG1, PA on site preparation/program of activities for the neurological
services.
e. Coordinate with OG4, PA for the transportation of soldiers who

are detailed on vigil.
f. Coordinate with OG3, PA/SEG, PA for the availability of escorts if

the cadaver is to be transported to the residence/home province of the deceased and
for the appropriate ceremonial troops for the interment.
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3. Funds necessary in accomplishing the above additional functions of

QMGRU, SSBde shall be charged to the Funeral Assistance Special program to be
allocated by G6, PA.

Colonel PA
Adjutant General
DISTRIBUTION:
“E”
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HEADQUARTERS
PHILIPPINE ARMY
1/AGPD 12 July 1993
SUBJECT: LOD Board Proceedings
1. It has been noted that some LOD Boards determining the LOD status of
deceased military personnel are conducting the proceedings haphazardly. There are
several instances when the cause of death is clearly attributable to grave misconduct
on the part of the deceased, yet the status is declared “In Line Duty”.
2. In this connection, all unit commanders are reminded to check the

proceedings of their LOD Board before endorsing the same to this Headquarters.
BY COMMAND OF CHIEF OF STAFF:
(Sgd) MATEO B BARRION JR

Colonel FA (GSC) PA
Adjutant General
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Chapter 8
Miscellaneous Policies
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HEADQUARTERS
PHILIPPINE ARMY
16 November 2005
SUBJECT: Administration and Utilization of Unit Sustainment Fund
TO: All PA Major Unit Commanders
I. References:
a. HPA Letter directive dated 25 Feb 04, Subject: Utilization of the

Unit Sustainment Fund.
b. HPA Letter directive dated 28 Feb 05, Subject: Utilization of

Unit Sustainment Fund.
c. Resource Management Directive Number 2005-01 dated 11 April

2005, Subject: Utilization of Unit Sustainment Fund.
d. Workshop on the USF with the Chiefs of Staff of Major

Subordinate Units on 21-22 October 2005.
II. Rationale:
The Unit Sustainment Fund (USF) being provided to major line units,
has been formed and conceptualized to devolve centrally managed funds to major
subordinate units and provides the commanders discretion in the management and
prioritization of the utilization of available resources. The USF, which was taken from
specific projects and activities of the PA budget and is distributed to units for
immediate impact and more direct control by subordinate commanders, is over and
above the Direct Support Funds (DSF) regularly received by units as their MOOE.
In order to ensure responsibility and accountability on the administration

and management of these resources, a series of letter directives had been published.
However, with recent reforms in resource management, appropriate changes have to
be effected with the case of the USF.
III. Purpose:
A. To establish a clear-cut policy on the administration, management

and utilization of the USF and subsequently draw better understanding and common
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interpretation of the guidelines and policies embodied in this directive from the
concerned units.
B. To provide greater degree of responsibility, propriety,

transparency and accountability in planning, programming and utilizing the US.
IV. Definition of Terms:
A. Unit Sustainment Fund (USF) – additional fund support to major

line units provided on a quarterly basis to augment the DSF.
B. Direct Support Fund (DSF) – regular MOOE fund support being

received by units on a quarterly basis.
C. PA Program and Budget Advisory Committee - the body that

principally oversees the administration and implementation of the Planning,
Programming and Budgeting System (PPBS) in the Philippine Army.
V. Policies:
A. The PA, as force provider, shall focus on organize, train, equip

and sustain mission. Similarly, this should be the focus in the utilization of SDF at all
levels. However, with the termination of the TRIAD Enhancement Fund (TEF), the
USF may also be used to augment requirements for operations.
B. The USF shall be meticulously and judiciously planned according

to its purpose and within the allocated amount that is determined by this Headquarters
every quarter of the year.
C. To achieve transparency while creating a more visible impact on

the utilization of the USF, the PBAC of the Major Units should deliberate their
respective USF POE with the participation of Brigade and Battalion Executive Officers.
The POE should cover the priority requirements of the Command/Unit based on but
not limited to the specific projects/activities attached herewith as Inclosure “A”.
D. For programming purposes, the allocation of the USF is as

follows:
Command/Unit Headquarters - 30%

Command/Unit Commander’s Support
for Subordinate Units - 30%
Subordinate Units - 40%
Total 100%
E. The 40%-340%-30% allocation for logistic, operations and other

activities, respectively, applies only at the Command/Unit Headquarters.
F. OPCON units may be provided support out of the USF on a case

to case basis.
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G. The USF and its utilization are subject to accounting, auditing and
other applicable laws, rules and regulations.
VI. Procedures: (Inclosure “B”)
A. The PBAC of the Major Subordinate Units shall be composed of

the following:
Chairman - Chief of Staff

Vice-Chairman - G3
Members - General Staff
Secretariat - MFO
B. PBAC of the Major Subordinate Units must convene to deliberate

on the proposed POE for any quarter early enough to be able to submit the following
to the HPA (Attention: ARMO) not later than two (2) weeks before the end of the
quarter:
1. Proposed POE for the succeeding quarter; and

2. Fund Utilization Report of the previous quarter.
C. PBAC deliberation of the USF Recipient Units must cover both

the DSF and the USF in order to ensure that no support for programs and activities is
duplicated. The transmittal of the proposed POE should include a certification that
the programs included in the USF are not and cannot be amply covered with the
Command/Unit DSF.
D. The submission of the proposed POE for the succeeding quarter

and the Fund Utilization Report of the preceding quarter are mandatory requirements
for the release of USF. Formats of Fund Utilization Report and the proposed POE
are as attached in HPA Directive dated 01 June 2004, Subject: Unit Briefings on the
Unit Sustainment Fund (Inclosure “C”).
E. USF Recipient Commands/Units may be called upon to present

their proposed POE and/or their USF Utilization Report to the HPA PBAC.
F. The total amount to be presented by USF Recipient

Commands/Units should be in accordance to the percentage allocation provided for
under paragraph V,D of this directive.
G. The 30% of the USF for the Command/Unit Headquarters shall be

programmed to support the Command/Unit Headquarters and its Support and Service
Support Units (HSBn, DTU, Station Hospital, MP Bn ECC). The following units,
although based at the Command Unit Headquarters, are considered as subordinate
units: MIB, FAB, SIG BN, Provisional Units, DRCs, Special Task Forces.
H. The 30% command/Unit commander’s Support for Subordinate

Units provides flexibility and discretion for the Command/Unit Commander to support
his thrusts and priority programs. However, all of these must be for the benefit of the
subordinate units. In the end, the support ratio between the Headquarters and
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Subordinate Units should be 30% and 70%, respectively, and this should be clearly
seem in the Fund Utilization Report. The following programs activities/items may be
considered: Command directed operations, additional foodstuff, BA 30, medical
evacuation and other operational requirements.
I. The 40% programmed for subordinate units shall automatically

allocate the following m8nimum amounts:
UNIT AMOUNT
Brigades, Task Forces, Artillery Regiment 40,000
Infantry Battalions 50,000
MIB, Cadre Battalions 25,000
DRCs, TGs, SIG, CAUs, FABs, SRCs 15,000
While the remaining portion of the 40% would still be for the
subordinate units, its allocation shall be subjected to PBAC deliberation.
J. The following programs and activities are not covered by the
USF; M35 tires and vehicle batteries; major repair of the sea crafts; major repowering;
purchase of motorcycles; troop Hutment (change of station).
K. USF recipient Commands/Units may request for the amendment
of their approved POE provided it will be sufficiently justified. Requests for revision
must reach HPA (Attn: ARMO) not later than the end of the current quarter. The
revised POE duly signed by the Unit Commander must be attached to the basic letter
request containing the justifications.
L. Release of funds shall be specifically in accordance to the
approved POE.
VII. Responsibilities:
A. HPA
1. ARMO
a. Serve as secretariat in the implementation of the

USF;
b. Provide guidance, monitors and evaluates the
implementation of this directive, in coordination with the G-Staff and MFO;
2. G-Staff
a. Assist in the evaluation of the allocation and
utilization of the USF;
b. Monitor the implementation of the USF in the
purview of their respective functions.
3. MFO
a. Ensure the timely and accurate release of USF to
units;
b. Assist in the evaluation of the allocation and
utilization of the USF.
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4. IAS
a. Include the utilization of USF in the course of the

audit of PA units;
b. Provide inputs in the evaluation of existing policies,
directives and SOPs on USF and resource management.
B. Major Subordinate Units
1. Commanders are accountable and responsible on the
utilization of USF of their respective Command and Subordinate Units, including the
strict implementation of this directive.
2. Commanders should ensure that support requirements of

the Command/Unit should be covered or prioritized for allocation as deliberated by
their respective PBACs.
3. Commanders should ensure the participation of all
stakeholders and the widest dissemination of this directive.
VII. RESCISSION:
All existing rules and regulations or parts there which are inconsistent
with the provision of this directive are hereby rescinded.
IX. EFFECTIVITY:
This directive shall take effe3ct upon publication.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
MFO/Mgnt 05 September 2005
SUBJECT: Billing and Fund Transfer System
TO: All Concerned
1. Reference: GHQ Cir Nr 2005-08 dated 28 May 2005, Subject: Billing

and Fund Transfer System.
2. Purpose: To provide the guidelines for the billing and corresponding

transfer of funds pertaining to activities that were undertaken or carried for the benefit
of other AFP units and in situation wherein other AFP units have undertaken activities
for the benefit of the Philippine Army.
3. Background: Per above reference, the GHQ-led Centrally
Managed Items (CMI) system was deactivated, whereby activities that need to be
centrally executed at GHQ level which will directly benefit the PA and activities that
will be executed at PA, that will directly benefit other AFP units, shall be carried out
through the concept of Billing and Fund Transfer System.
4. Policies:
a. Billing System shall be consolidated on a monthly basis by MFO to

be forwarded to GHQ, MFO.
b. The Quarterly Net transfer Billing prepared by GHQ, MFO shall be

the basis in the actual transfer of funds.
c. Recipient Units shall be responsible in the proper liquidation of funds

received from other units.
d. Personal Services shall be given priority in the release of funding

requirements and Notice of Cash Allocation (NCA).
5. Procedures:
a. PA Receives Billing Statement
i. Upon receipt by MFO of the Billing Statement, MFO

forwards same to RMO and concerned Program Director for validation. The validated
Billing Statement will be sent back to MFO as basis for reconciling with GHQ, MFO
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computed Billing Statement would be sent back to MFO as basis for reconciling with
GHQ, MFO computed Billing Statement.
ii. MFO, PA together with other AFP MFOs will have a

Quarterly Reconciliation Conference to be orchestrated by GHQ, MFO in order to
validate the accuracy of Billing Statements affecting their respective commands.
iii. After necessary corrections and updates had been made,

MFO submits the Quarterly Net Billing Statement to GHQ, MFO ten days after the
reconciliation conference.
iv. MFO then receives the Final Quarterly Net Billing

Statement from GHQ, MFO that will serve as basis for MFO in the preparation of Final
Quarterly Net Transfer Billing Statement.
v. After RMO concurs with the Final Quarterly Net Billing

Statement prepared by MFO, Program Directors prepare DF on Chargeability that will
be forwarded to CG, PA for approval on the fund transfer.
vi. Accounting Services obligations funds based on the

Approved Quarterly Net Transfer Billing and transfers NTA and records in their Book
of Accounts transaction made.
b. PA Sends Billing Statement
i. PA Units send billing to concerned Program Director for

subsequent submission to RMO for consolidation and validation.
ii. RMO submits validated billing to MFO.
iii. MFO prepared Billing Statement with the concurrence of

RMO to be submitted to GHQ, MFO copy furnished MFO of concerned unit.
iv. MFO together with other AFP MFOs will have a quarterly
reconciliation conference to be orchestrated by GHQ, MFO in order to validate the
accuracy of Billing Statement affecting their respective commands.
v. Based on the Quarterly Net Transfer Billing Statement

received from GHQ, MFO, MFO ensures the fund obligation and NTA transfer from
the concerned MFO of other AFP units to PA.
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6. This Directive takes effect upon approval.
BY COMMAND OFMAJOR GENERAL ESPERON JR:

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
11 April 2005
RESOURCE MANAGEMENT
DIRECTIVE NR 2005-01
UTILIZATION OF THE UNIT SUSTAINMENT FUND
I. REFERENCES:
a. CG, PA Letter Directive dated 28 February 2005, Subject:

Utilization of the Unit Sustainment Fund.
b. CG, PA Letter Directive dated 01 June 2005, Subject: Unit

Briefings on the Unit Sustainment Fund.
c. CG, PA Letter Directive dated 25 February 2005, Subject:

Utilization of Unit Sustainment Fund.
II. PURPOSE: This Resource Management Directive is issued to reinforce

the existing directives on Unit Sustainment Fund.
III. GUIDELINES:
A. The Major Service, as force provider shall focus on organize,
train, equip and sustain missions. Similarly, this should be the focus in the utilization
of USF at subordinate unit level. GHQ shall center on enhancement of operations.
B. The Unit Sustainment Fund (USF) shall complement, not
supplement, the TRIAD Enhancement Fund (TEF) being provided by GHQ to support
combat, intelligence and civil-military operations.
C. Existing guidelines on the preparation, utilization and reporting
of the USF remain in effect.
D. Requests for fund support from subordinate units for activities
covered under USF should be funded out of the USF.
IV. POLICIES:
A. The USF shall be meticulously and judiciously planned according

to its purpose and within the allocated amount that will be determined by this
Headquarters every quarter of the year.
B. A USF Program of expenditure (POE) shall be prepared by units

based on total amount of USF allocated.
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C. To achieve transparency while creating amore visible impact on

the utilization of the USF, the subordinate units’ Program Budget Advisory committee
(PBAC0 shall deliberate the USF POE.
D. The POE shall be submitted to and approved by this

Headquarters (Attn: ARMO) prior its implementation.
E. Fund utilization Reports shall be evaluated and compared with

the units’ approved POE. The utilization report of the First Quarter shall serve as basis
for the release and approval of the third Quarter USF and so with the succeeding
Quarters.
F. Utilization of USF is subject to accounting and auditing rules and

regulations.
V. RESPONSIBILITIES:
A. HPA
1. ARMO
a. Provides guidance, monitors and evaluates the

implementation of this resource management Directive, in coordination with the G-
staff and MFO.
b. Recommends new and/or amendment of policies,

directives and sops in relation to the Utilization of USF.
2. G-Staff
a. Initiates the prompt release of funds allocated for

the USF of units; and

3. MFO
a. Ensures the timely release of USF to units; and

4. IAS
a. Includes the utilization of USF in the course of the

audit of PA units and
b. Provides inputs in the evaluation of existing policies,

directives and SOPs on USF and resource management.
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B. SUBORDINATE UNITS
1. Commanders are accountable and responsible on the

utilization of USF of their respective commands/Units.
2. Commanders should ensure that support requirements of the

command/Unit should be covered or prioritized for allocation as deliberated by
respective PBACs.
VI. PROCEDURES:
The procedure attached as a flowchart in the CG, PA Letter Directive

dated 25 February 2004 on Utilization of Unit Sustainment Fund is in effect, except
for the following:
A. Effective 01 February 2005, ARMO has been designated s the

Office of Primary Responsibility for USF; and
B. Per HPA SOP Nr 2, dated 26 Feb 05, C, ARMO has been

designated as Chairman of the PA Junior PBAC.
VII. RESCISSION:
All existing rules and regulations or parts hereof which are inconsistent
with the provisions of this directive are hereby rescinded.
VI. EFFECTIVITY:
This Resource Management Directive shall take effect upon publication.

Adjutant General
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HEADQUARTERS
PHILIPPINE ARMY
1/AAGP 13 December 2004
SUBJECT: Austere Christmas Celebration
TO: All Concerned
1. As a way of fostering amity, sharing goodwill and celebrating the spirit of

the advent season, it has been an annual tradition for units and offices to conduct
Christmas Activities. This joyous tradition is desired; however, the prevailing difficult
times dictate that such practice must be conducted with minimal expense.
2. So as not to dampen the spirit of the Yuletide Season, units and offices
may conduct activities that befit the Christmas Season so long as expenses are
supported out of the units/offices own resources.
3. Therefore, all units and offices are enjoined to conduct simple and
austere Christmas activities, limited to the following:
a. Simple lunch or merianda within the unit’s capability.
b. Exchange gifts to be shouldered by the individual participants.
c. Commanders/Chiefs of offices delivery of Yuletide greetings and

gratitude for the performance of their men.
4. It is out of our deep reflection, personnel sacrifice and selfless concern

for others that the true meaning of Christmas is relived in our hearts.
5. A joyful Christmas and a Blessed New Year to everyone!

Adjutant General
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COMMANDING GENERAL
PHILIPPINE ARMY
10 January 2004
SUBJECT: Solicitation
TO: All PA Major Unit Commanders
1. This Headquarters has observed the prevalence of personnel calling on

officers and heads of offices to solicit financial and material assistance for various
non-command activities or personnel purposes. Such practice has a considerable
effect on the flow of our resources.
2. In line with this Command’s thrust to funnel our resource to the field,
Headquarters will only manage funds enough to sustain our immediate requirements
at our level.
3. In view of the foregoing, solicitation activities shall be discouraged to

prevent depletion of our funds and promote better management of our fiscal resources.
In effect, callers with such purpose will no longer be entertained except under
extraordinary circumstances. Only callers with official business shall be entertained by
this Command.
4. For implementation.
(Sgd) EFREN L ABU

Major General AFP
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HEADQUARTERS
PHILIPPINE ARMY
SUBJECT: No Solicitation
TO: All Concerned
1. References:
a. Administrative Order (AO) Nr 5 dated 28 Feb 01, Subject:
Adoption of Fiscal Discipline Measures in the Public Sector.
b. HPA Letter Directive dated 08 Dec 2001, Subject: Addendum to
AO Nr 5 re Cost – Cutting Measures.
2. The command has allocated funds for unit/office activities particularly
anniversaries and Christmas parties nationwide. The allocation of units is deemed
sufficient for a modest and decent celebration. However, some units still insists in
soliciting additional support to the different General Staffs indicating the same
purpose.
3. This is a bad practice carried over through the years and should be
STOPPED at once. It will not only create negative effect on the budget posture and
fiscal control of the command but also give an impression of favoritism among unit
commanders.
4. In this regard, all solicitations for additional support and funding will not
be entertained. Lavish preparations during unit/office parties shall also be avoided.
This is in line with the austerity measures being adopted by the government.

Adjutant General
DISTRIBUTION:
“A”
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HEADQUARTERS
FINANCE CENTER
PHILIPPINE ARMY
FCPA3 27 February 1998

NUMBER 98-01
POLICIES ON THE ISSUANCE OF STATEMENT OF LAST PAYMENT
I. REFERENCES:
1. GHQ Letter Directive dated 19 May 93, Subject: Policy on the
Issuance of Certificate of Last Payment.
2. HPA Letter Directive dated 18 Nov 91, Subject: Statement of Last
Payment.
3. HPA Letter Directive dated 21 Aug 88, Subject: Issuance of
Statement of Last Payment.
4. FCPA Memo Nr 86-03 dated 19 Mar 86, Subject: Issuance of
Statement of Last Payment.
II. PURPOSE:
This SOP prescribe the policies, procedures and responsibilities of units
in the issuance of Statement of Last Payment (SLP) for deceased Personnel,
retired/separated from active service and transfer within and outside PA.
III. RATIONALE/OBJECTIVE:
This primary objective of this SOP is to facilitate the issuance of
statement of Last Payment to personnel transferred to other units. This is to have an
assurance that personnel shall not be deprived of receiving his pay once transferred
to other units. Likewise, this SOP is published to have uniformity of policy in the
issuance of Statement of Last Payment (SLP) for retirement/separation, transfer
outside PA and transfer within PA.
IV. PROCEDURES:
a. General
1) The unit Finance Sgt shall prepare the SLP of their
relieved personnel.
2) The SLP shall be submitted to the servicing Finance

Service Unit (FSU) for processing and earmarking (indexing) of its effectivity.
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3) The FSU shall indicate in the SLP all earnings and

deduction of the personnel as well as the name and address if the allotted of the
transferred personnel has an allotment.
4) The FSU shall indicate any overpayment made and

unclear cash advances, if any.
5) The duly processed SLP shall be signed by the DO and

CO, FSU.
6) The duly signed SLP shall be transmitted to the Field

Accounting Unit (FAU) for notation of the Chief Accountant.
a. I. Transfer within PA
The SLP shall have notation “Valid for payment

within Philippine Army only”.
a. II Retirement/Separation
1) The duly signed/approved SLP shall be

transmitted to Financial Records Branch, FCPA for subsequent issuance of the final
SLP.
2) The SLP shall have a notation “Not Valid for

pay transfer”.
a. III Transferred Outside PA
1) The duly signed/approved SLP shall be

transmitted to Financial Records Branch, FCPA for subsequent issuance of final SLP.
The SLP shall have a marking of “Valid for Payment”.
2) Pre-printed SLP form shall be used in issuing

final SLP for relieved personnel outside PA.
V. POLICIES:
a. The SLP shall be deemed as separate and distinct from property

accountability clearance.
b. This issuance of SLP by the losing unit shall be mandatory after a

period of one (1) month.
c. The property clearance is not a requirement for the issuance of

SLP.
d. The issuance of SLP of any manner shall be reflected in the

Report of Changes through the Unit Disbursing Officer, likewise, a copy shall be
transmitted to HFCPA (Attn: C, OIS) for monitoring and reference.
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c. The property/money accountability together with authorized loan

deduction shall be reflected in the SLP to include proportion of payment (number of
payments made over total number of installments for every loan for purpose of
tracking.
d. It shall be the responsibility of the gaining unit to implement

deductions, collection or settlement of the accountability and loans as reflected in the
SLP.
e. The SLP issued by FSUs shall bear a remark at the footnote “Not
valid/applicable for PA transferee and inclusion to payrolls outside PA”
f. The SLP issued by FSU’s for personnel transferred outside PA

retired and separated from active service, and deceased personnel shall be presented
and submitted to HFCPA (Financial Records Branch) for issuance of final SLP.
VI. RECISSION CLAUSE:
This SOP rescinds all other Directives and SOPs published by this
Center.
VII. EFFECTIVITY:
This SOP shall take effect upon approval and publication.
(Sgd) CELEDONIO L ANCHETA JR

Colonel FS (GSC) PA
Commanding Officer
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The Philippine Army Personnel

The information contained in this book

TABLE OF CONTENTS 7-19

1.1 Personnel Assignment / Transfer

1.11 HPA Letter Directive dated 15 Nov 06 21-24

1.12 HPA Letter Directive dated 08 Aug 06 25-26

1.13 HPA Letter Directive dated 18 Oct 04 27

1.14 HPA Letter Directive dated 28 Aug 01 28

1.15 HPA Letter Directive dated 21 Mar 01 29-30

1.16 HPA Letter Directive dated 18 Nov 78 31

1.2 Tenure in Office

1.22 HPA Letter Directive dated 05 May 05 34

1.3 Solicitations for Personal Advancement

1.32 HPA Letter Directive dated 06 Oct 03 36

1.4 Designation to Positions

1.42 HPA SOP Nr 20 dated 24 Oct 06 39-42

1.43 HPA Letter Directive dated 15 Aug 06 43-45

1.44 HPA Letter Directive dated 10 May 06 46-47

1.45 HPA Letter Directive dated 10 Nov 05 48-50

1.47 HPA Letter Directive dated 25 Feb 05 54

1.48 HPA Letter Directive dated 21 Jan 05 55-56

1.49 HPA Letter Directive dated 14 Jun 04 57

1.50 HPA Letter Directive dated 23 Dec 03 58-59

1.51 HPA Letter Directive dated 15 Sep 03 60-61

1.52 HPA Letter Directive dated 08 Sep 03 62-64

1.53 HPA Letter Directive dated 16 Jul 03 65-66

1.54 HPA Letter Directive dated 15 Jan 03 67-68

1.55 HPA Letter Directive dated 03 Sep 02 69-70

1.56 HPA Letter Directive dated 25 Apr 02 71-72

1.57 HPA Letter Directive dated 24 Apr 01 73-74

1.58 HPA Letter Directive dated 23 Apr 01 75-76

Chapter 2 EDUCATION AND TRAINING 77

2.1 Selection and Utilization of Students

2.12 HPA Letter Directive dated 26 Jan 06 80-86

2.13 HPA Letter Directive dated 13 May 04 87-88

2.14 HPA Letter Directive dated 02 May 05 89-91

2.15 HPA SOP Nr 04 dated 30 Aug 02 92-95

2.2 Selection and Admission of Students

2.22 HPA SOP Nr 15 dated 29 Nov 04 97-102

2.23 HPA Letter Directive dated 20 Nov 04 103-106

2.24 HPA SOP Nr 07 dated 11 May 04 107-112

2.25 HPA Letter Directive dated 10 Feb 04 113-115

2.26 HPA Letter Directive dated 28 Jan 03 116-118

2.27 HPA Letter Directive dated 08 Feb 00 119-120

2.3 EP Career Course Policies

2.32 HPA Letter Directive dated 01 Apr 03 124-125

2.33 HPA Letter Directive dated 30 Aug 02 126-127

2.33 HPA Letter Directive dated 21 Jul 99 128-129

2.4 Other Training Policies

2.42 HPA SOP Nr 04 dated 01 Mar 04 132-136

2.43 HPA Letter Directive dated 23 Mar 92 137-138

Chapter 3 PROMOTION 139

3.1 Officer Promotion

3.12 HPA Letter Directive dated 03 Sep 04 142-143

3.13 HPA SOP Nr 03 dated 19 Mar 04 144

3.2 Enlisted Personnel Promotion

3.22 HPA SOP Nr 13 dated 29 Dec 03 152-155

3.23 HPA Letter Directive dated 29 Dec 04 156-159

3.24 HPA Letter Directive dated 09 Jul 03 160-161

3.3 Other Promotion Policy

3.31 HPA Letter Directive dated 07 Sep 00 162-163