Vous êtes sur la page 1sur 94

SAP Human Resource

SAP
Human Resource
User Manual

PROJECT
INTEGRA

User manual

1
SAP Human Resource

CONTENTS

1 Maintain Time Data


1.1 Maintain Time Data

2, Work schedule
2.1 Create Work schedule
2.2 Change Work schedule

User manual

2
SAP Human Resource

2.3 Display Work schedule

3, Attendance
3.1 Create Attendance
3.2 Change Attendance
3.3 Display Attendance
3.4 Creation of Public holiday
3.5 Substitution
4, Absences
4.1 Create Absences
4.2 Change Absences
4.3 Display Absences

5, Absence Quotas
5.1 Create Absences Quotas
5.2 Display of Absence quota details

6, Overtime
6.1 uploading OT

7, Time Evaluation
7.1 Test Run
7.2 Live Run

User manual

3
SAP Human Resource

User manual

4
SAP Human Resource

1 Maintain Time Data

Transaction code PA30

Select Working Times Tab

User manual

5
SAP Human Resource

User manual

6
SAP Human Resource

2, Work schedule

2.1, Create Work schedule

To assign a new joined employee, Info Type 0007 Planned Working time

User manual

7
SAP Human Resource

To create or to assign shift to an employee go to Planned Working Time,

select create

User manual

8
SAP Human Resource

User manual

9
SAP Human Resource

1, Provide Start date

2, Go to Work Schedule Rule


select in the the field Press F4

4, you will get the following Work schedule Rules from that,

User manual

10
SAP Human Resource

Select the required Work schedule rule

And press ENTER 2 times

User manual

11
SAP Human Resource

For 1st ENTER you will get the above( Enter data for payroll past) messages in
the message bar

User manual

12
SAP Human Resource

For 2nd ENTER you will get the above messages(Save your entries) in the
Madam

messagebar

4, Select Save Icon.

User manual

13
SAP Human Resource

5, You will get message.

6,To view the assigned of Work schedule select Planned working Time Select and
go to

Icon.

7, Select Back to PA30.

User manual

14
SAP Human Resource

2.2, Change Work schedule

To change the any employee existing t Shift to another shift

GO to PA30, enter the Personnel number and select Infotype 0007 Planned
Working Time

To Change of Shift select copy Icon

User manual

15
SAP Human Resource

User manual

16
SAP Human Resource

User manual

17
SAP Human Resource

Start Date: From which Date Employee work schedule is going to change

Enter the date: which Date Employee work schedule is going to change

If you're not sure about the End date give it as 31.12.9999

Go to and press F4 to sect the new shift,Give the new Work schedule rule

And save

User manual

18
SAP Human Resource

2.3, Display and Over view Work schedule

There are 2 methods to display the Work schedule .

A) PA30,
B) PA61

A) Go to PA30 select Planned Work Schedule

User manual

19
SAP Human Resource

Select Display

Select Next Icon to view the Records one by one

User manual

20
SAP Human Resource

User manual

21
SAP Human Resource

Select Overview

User manual

22
SAP Human Resource

User manual

23
SAP Human Resource

Select the a row

User manual

24
SAP Human Resource

Select Change Icon

Select

User manual

25
SAP Human Resource

User manual

26
SAP Human Resource

Select the Required month or week and year in the fields

If 1 is marked below any date that’s a Public holiday

User manual

27
SAP Human Resource

User manual

28
SAP Human Resource

Public Holiday

Creation of Public holiday

In case of any unexpected situation need to create a holiday apart from the
holiday calendar.

Get the authorisation from SAP Server maintenance to create public

holiday

Go to SCAL Transaction code

User manual

29
SAP Human Resource

Enter

User manual

30
SAP Human Resource

Select change Icon

User manual

31
SAP Human Resource

Select Create

User manual

32
SAP Human Resource

Press Enter and Save

Day: Give the Date in Day filed 10

Month: And Month num in Month Filed 12

Say create

User manual

33
SAP Human Resource

Next come back

Select Holiday Calendar

Select Change

User manual

34
SAP Human Resource

Possible Search Options P1, P2, P3, P4, P5, G1

User manual

35
SAP Human Resource

You will find all the Holiday calendars to find our P1, P2, P3, P4, P5, G1Calendars
in that list
Select any required Holiday Calendar P1 to P6
Double click on that

User manual

36
SAP Human Resource

Select

To assign new holiday to LECS holiday calendar

User manual

37
SAP Human Resource

Select Find

Give the Sorting Key P1h

User manual

38
SAP Human Resource

Check mark the required Holiday in the displayed list

User manual

39
SAP Human Resource

Select

User manual

40
SAP Human Resource

User manual

41
SAP Human Resource

Select Save

Select YES

Goto PT01 Transition Code

User manual

42
SAP Human Resource

PT02

User manual

43
SAP Human Resource

Employee group 2

Holiday calendar P1,P2,P3,P4,P5,G1

Personnel Sub area group 40 is for Plant 1,2,3


Personnel Sub area group 04 is for Plant
Personnel Sub area group 05 is for Plant5

User manual

44
SAP Human Resource

Personnel Sub area group 06 is for Plant6


Personnel Sub area group 20 is for Plant Gearock

Work schedule rule : press F4

Plant1

Plant2

User manual

45
SAP Human Resource

Plant3

Plant4

User manual

46
SAP Human Resource

Plant5

User manual

47
SAP Human Resource

Plant6

Select one works schedule

Enter one by one Work schedule and generate by selecting Change

Tab

And enter the fields Month year from :


To:

User manual

48
SAP Human Resource

User manual

49
SAP Human Resource

User manual

50
SAP Human Resource

Double click on newly inserted Holiday Newly inserted Holiday

And save

Now u can able to find your new Holiday by identifying the Num 1 under your
defined date for Holiday

As January 25 date in the above Screen shot

User manual

51
SAP Human Resource

Note:

Generate the work schedule when in inserted any new holiday

Enter month of holiday which you have created and enter the same month num
in period period block Calendar month from To Field

3, Attendance

3.1, Create Attendance

A) For staff create only Comp off Attendances


B) For Workers assign Daily Attendance

User manual

52
SAP Human Resource

1) To create COFF attendance for Staff individually got to PA61

Info type 2002: Attendance and sub type as COFF

User manual

53
SAP Human Resource

2) To create COFF attendance for Staff in many number got to PA71

User manual

54
SAP Human Resource

Select Create.

User manual

55
SAP Human Resource

Maintain the comp off Attendance in Excel and copy and paste in the following
screen, Save the Excel as in the 2.3 Fig

.
Personnel Starting Ending Starting
num Type time time date Ending Date
84002 COFF 16:30 18:00 04.01.2008 04.01.2008

Fig2.3

Note:

Do not enter regular attendance to Staff

Enter only Comp off Attendances

User manual

56
SAP Human Resource

User manual

57
SAP Human Resource

B) For Workers assign Daily Attendance

Swipe/Punch IN (P10) and Swipe/Punch OUT (P20)


Is saved in info type 2011(Time Events)

User manual

58
SAP Human Resource

Go to Transaction code ZSWIPE

User manual

59
SAP Human Resource

Enter The Payroll Area

User manual

60
SAP Human Resource

Copy the Personnel Numbers from Excel and Select paste Icon

Next Execute it ( F8)


Save the Punch Time data in the file SWIPE at C drive

Note:

1, Up load the Swipe/ punch IN and OUT data minimum day after, and up load
the data in SAP Weekly.

2, Ensure at the time of uploading the Swipe/ punch IN and OUT in to SAP The
Employee number should not used in any of the systems.

User manual

61
SAP Human Resource

Day assignment + for all shift except Night shift Swipe/Punch OUT is -

User manual

62
SAP Human Resource

User manual

63
SAP Human Resource

4, Absences

User manual

64
SAP Human Resource

1a)To create absence for single employee Goto PA30

1b)To create absence for Multiple employees got o PA71

1a

User manual

65
SAP Human Resource

Info type 2001 and sub type

User manual

66
SAP Human Resource

Absences Sub types


For staff For Workers

EL: Earned Leave CL :Casual Absence


SOFF: Staff Comp Off EL :Earned Leave
SP: Special Leave LOP: Loss of Pay
LOP: Loss of Pay SL : Sick Leave

Select Create Icon

Unpaid Leaves:

LOP: Loss of Pay

For Full day

User manual

67
SAP Human Resource

User manual

68
SAP Human Resource

For Half day

User manual

69
SAP Human Resource

enter to and end time

Save

User manual

70
SAP Human Resource

1b)To create absence for Multiple employees goto Transaction codePA71

Press enter

User manual

71
SAP Human Resource

Select Create

User manual

72
SAP Human Resource

Enter the Fields

Personnel num =Employee num


Type = Absence sub type
Start and End Time: Enter the Absence time if its full day don’t enter time

Date Enter the from to Date

Press Enter and Save

User manual

73
SAP Human Resource

Absence Quotas

Maintenance of Absence Quota: Création, Change, Display

Infotype 2006

To create Absence quotas for new joining or Leave entitlement in the Starting of
every the year.

User manual

74
SAP Human Resource

Generate the Quota Separetely for Staff, Workers

i) Go to PT_QTA00 (PT_QTA Double Zero) Transaction code Press Enter.

PT_QTA00

User manual

75
SAP Human Resource

ii) Enter the Current Calendar year period starting and Ending

User manual

76
SAP Human Resource

For only one employee enter Employee number in

For many number of employees quota generation select

Copy the All staff / worker employee numbers and select paste

Copy the Employee num in the Single Value field

User manual

77
SAP Human Resource

iii) Select and F8 (or) select icon

Next come back F3 and select yes

User manual

78
SAP Human Resource

iV) Select and

V) Execute F8 (or) select icon

Observe the in the message bar

User manual

79
SAP Human Resource

Note:

1, Ensure at the time of generating the quotas the Employee number should not
used in any of the systems.

TO Display thé available Quota balance for single employee go to


PA30

User manual

80
SAP Human Resource

Display for one Absence Quota

To display the Entitlement (availability), Used, Remaining.

1) At employee level

2) Multiple numbers and Organization Level

User manual

81
SAP Human Resource

Enter Info type 2006

Selcet the required Absence quota type in STy CL, EL, SP, SL.

User manual

82
SAP Human Resource

Display for All Absence quota

Select Over view

User manual

83
SAP Human Resource

User manual

84
SAP Human Resource

PT_QTA10, T-code

and Enter

User manual

85
SAP Human Resource

User manual

86
SAP Human Resource

5.2, Display of Absence Quota details

To display the Entitlement (availability), Used, Remaining,

And compensated Absences in a given period for the selected Quota type at

The employee level and Organisation level.

A)Enter your selected period, Employee numbers and quotas

At employee level

B) To display all Employees Absence quota report enter all employee numbers in
multiple selection view and enter the required personnel numbers.

User manual

87
SAP Human Resource

At Organisation level see the total in the following

7, Time Evaluation

Time Evaluation is the final process of time management.

Maintain all the personnel numbers Staff and workers separately in excel
sheet

Evaluate Staff and Workers separately

User manual

88
SAP Human Resource

Transaction code is PT60

Enter

User manual

89
SAP Human Resource

Select

User manual

90
SAP Human Resource

Copy all the numbers and paste it

User manual

91
SAP Human Resource

Use 1111 for the staff Evaluation

Use 1111 for the Workers

Don’t enter in the following fields

Provide the End date of Up loaded Time data (Swipe /Punch In and Out)

First use check mark Test run

User manual

92
SAP Human Resource

Select or press F8

Selected Personnel numbers and Success full runs should be same in the log

If there are no errors you can continue for Live run as in the following

Remove check mark at Test run for live run

Note:

1, All the changes in Attendance and absence should made before the Time
Evaluation Process.

2, If any changes made after Time Evaluation do the Time Evaluation again.

Maintain the Employee numbers who are not using the Canteen,
separately in Excel, Use ZM01 for Time Evaluation the for that period .

User manual

93
SAP Human Resource

3, Ensure Swipe / Punch in or out is not missing.

4, if there is absence and attendance is the same day Maintain the timings
correctly.

Select F8 or icon

User manual

94