CHAPTER I

THE PROBLEM AND ITS SETTING

Introduction Computer technology brings significance and

advancement in our lives. From an industrial society, the researcher is in transition to an information society. The process of deriving in this transition and advancement of man are the computer and the people who strive to work for these changes. This advancement of computer had been a

great factor in our daily living. Nowadays, computer is one of the main reasons why almost everything becomes so simple and easy from each difficult job and complicated now way is of being

accomplishing

almost

everything

operated and manage through computers.

Today it is widely

recognized that most organizations need information systems to survive and succeed in the competitive business

environment.

An attendance-monitoring system serves as a time log that is set up as a computerized database. An attendancemonitoring system maintains a daily record of a person's 1

arrival and departure time from school. This process in the case of this study, the user logs with the use of barcode technology.

Barcode, in its simplest form, is a set of bars and spaces representing of a alphabet particular is or numeric data or for a

identification process.

product, the

service and

Barcode

technology

best-known

most

widely used method of Automatic Identification. Automatic identification or Auto ID encompasses the automatic

recognition and recording of data, most commonly through the printing and reading of information encoded in barcodes thereby eliminating risk of human error. Early applications of bar code scanning, which included retail point-of-sale, item tracking and inventory control, have been expanded to include more advanced applications quality such as time and

attendance,

work-in

process,

control,

sorting,

order entry, document tracking, shipping and receiving, and controlling access to secure areas.

The Nueva Ecija University of Science and Technology uses a manual Attendance Monitoring System, this uses bunch of log books for the faculty members to log on. The faculty members write their time in these log books everytime they 2

enter the university. Then, these log books are collected by the auditing department, and manually checked the daily time records. After checking the daily time records the accounting department prepare the payroll. In case there are errors in computation, errors are corrected manually, resulting in a tedious task. The greatest disadvantage of manual attendance monitoring systems is their propensity

for errors. With so many calculations being performed by hand, it can be quite easy to make mistakes and doubly hard to correct them. Manual entry of employee time can include misused and fraud data. People can enter a wrong time of entry or exit. Keeping these issues in mind the researcher aim to developed Attendance Monitoring System using Barcode Technology to replace the manual attendance monitoring of Nueva Ecija University of Science and Technology. The proposed attendance monitoring system that uses

barcode technology, is easier to use and more convenient than the manual system. The proposed system accurately

monitors lecturers official time. It improves accounting departments' efficiency by calculating accurate payroll and the data capture by the barcode system is quick and

accurate. It is also easy to store and manage the data collected. The systems software calculates the hours and 3

identifies

any

payroll

issues

within

no

time.

This

eliminates the time consumed for manually checking payroll audits. This can enhance labor productivity and thus the

efficiency of the whole university.

Statement of the Problem This study focused on the development and evaluation of Proposed ensure Barcode clear, Attendance accurate Monitoring reliable System methods that of

will

and

monitoring lecturer attendance and calculating accurate payrolls.

Specifically, this study aim to answer the following:

1. Development and Description of the Barcode Attendance

Monitoring System

1.1 1.2 1.3 1.4 1.5 1.6 1.7

Planning; Analysis; Design; Coding; Testing; Implementation; and Maintenance

2. Presentation

of

the

content

of

Barcode

Attendance

Monitoring System
3. Assessment of the respondents on the Developed Barcode

Attendance Monitoring System based on the six quality model characteristics of a software

3.1 3.2 3.3 3.4 3.5 3.6

Functionality; Usability; Reliability; Efficiency; Portability; and Maintainability

4. Difference on the assessment of the respondents on the

Barcode Attendance Monitoring System based on the six quality model characteristics of software.

5. Suggestions of the respondents to further enhanced the

proposed Barcode Attendance Monitoring System.

Hypothesis of the Study

There is no significant difference on the assessment of the respondents on the Barcode Attendance Monitoring

System based on the six quality model characteristics of software: functionality, usability, reliability,

efficiency, portability, and maintainability.

Conceptual Framework Barcode technology is a natural fit for automating

Attendance Monitoring System. Barcodes and barcode scanners offer a quick and accurate way for each lecturer to

complete time-tracking transactions.

Barcode substitute attendance

Attendance manual working

Monitoring systems hours. for The

System

is

good

for and

recording manual

lecturers of

processes

logging in/out are replaced with automated barcode readers. The difference is that the data is digitized. In order to capture time and attendance data, the lecturer has to have a quick and accurate This is method for by recording using fixed time and

transactions.

accomplished

movable corded barcode scanners with an ID card that has the employee number in a barcode. Both types of devices require help in processing the data. The transactions on 6

the fixed scanner will be just like those of a time-clock, so the device itself can be programmed database to update the

Attendance

Monitoring

System

appropriately. The

data stored in the Attendance Monitoring System database will be use for generating a payroll reports.

Independent Variable Interview Guides Supporting Materials MS Visual Studio 6.0 MS Access 2003

Dependent Variable

Proposed Barcode Attendance Monitoring System

Figure 1 Research Paradigm

Figure 1 shows the research paradigm. It explains all the requirements that must be obtained to create the

proposed computerized system, starting from the interview guides, to clearly define what are to be included and what are the processes The involve in the attendance to see Studio monitoring are is the the

system. expected

supporting

documents

what 6.0

outputs.

Microsoft

Visual

programming language to create the computerized system and Microsoft Access 2003 is the database that will be used 7

that

will

hold

all

the

data

of

the

Barcode

Attendance

Monitoring System.

Significance of the Study The result of the study would be significant to the following:

Students.

They

are

the

main

beneficiaries

of

this

study because implementation of the RFID Student Monitoring and Notification for System can offer The additional whom security travel

applications

students.

students

themselves are attached with the passive tags. So, when the students enter the university, they will be scan and

automatically update their attendance.

Parents.

The

proposed

system

helps

to

ease

worries

among the parents. It will overcome limitations of current safety that provided by university. Parents just make sure that their children always wear the passive tag. Parent will automatically receive a message from the system when their children enter and leave the school. Parents will be getting regular updates about their offspring and the

schools day to day activities. 8

Teachers. The system may be used by the instructors to ease the process of attendance taking. With passive tag and reader, the student entry or exit is recorded automatically when they pass by the scanners, so there is a proper

organized attendance.

University Administrators. The findings of this study will sytem. improve The the university of manual the student monitoring helps

development

proposed

system

university to better manage its student's attendance and will inform the parents when the children enter and back from school. It will provide the school with a computer system that can store its student's information efficiently in a database. This system also provides the RFID antenna and reader that can detect the student when they touch the tag through reader. Therefore, with the development of the proposed system the university will have a better and

efficient management of its students and hence improves its operations.

Schools,

College

and

Universities.

This

study

may

serve as a basis for the schools, college and universities that similarly wish to integrate attendance monitoring

system using RFID tags and SMS Notification. 9

Scope and Delimitation The study is delimited to the development of Student Attendance Monitoring using RFID Technology and SMS

Notification. The scope that will be cover in this project: Firstly is to The the use appropriate system must RFID will be Tag for this to a as

application. university;

proposed RFID tag

applied

used

same

frequencies

university student ID card. integrate system in with RFID

Secondly is to design GUI to Design using will use and implement and detect a

technology. attendance reader

student .The

RFID to

SMS the

Notification

RFID

student ID card code. The code will use to compare with Access database and the information in database will be display and store by using interface on Visual Basic 6. Furthermore, the development and evaluation of the

system had been based on these six stage criteria being used in characterizing software: functionality, usability, reliability, efficiency, portability, and maintainability. Technology Used: Programming Language: Visual Basic 6.0 Backend: MS-Access 2003 10

Device: RFID Tags System Requirement: Minimum RAM: 256 MB Hard Disk:40 GB Processor: Intel Pentium 4 Operating System: Windows XP Service Pack2

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