INSTRUCTIONS ON PHILHEALTH DISKETTE REMITTANCE REPORTING USING MICROSOFT EXCEL

A. Getting Started

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Request for a Master List (soft copy) of PhilHealth Identification Numbers (PIN) of your registered employees at the PhilHealths NCR NORTH - Collection Section. Verify the information of your existing employees. Immediately inform the NCR NORTH Membership Section for any necessary adjustments. Copy or extract the New PhilHealth Excel Format on any desired folder on your hard drive.

B. Entering Information on the New PhilHealth Excel Format

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Fill in all information in UPPER CASE. Use the Caps Lock key. Open the requested softcopy Master List of PIN (This is in MS Word format or .doc). Highlight the column with the information or data needed. Last Name, Suffix (if any), First Name, Middle Name or Middle Initial and PIN. NOTE: Members not included in the Master List should be entered manually.

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Click the Edit menu and select the Copy function. In your PhilHealth Excel format, click the DATA worksheet below and go to the column, row and cell, where the copied data from your master list should be placed.

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Click the Edit menu and use the Paste Special function and select the Text option as shown below. Click OK. Continue doing this until all information needed is filled up. Do not leave any blank information especially the PIN and/or SSS numbers. These are vital information. NOTE: Do not put special characters in PIN and/or SSS numbers.

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Choose the year and month you want to report.

This will automatically change the

months within the quarter where you will declare your members monthly salary. Manually enter the members monthly salary in their corresponding months. NOTE: If a member has no income for a specific month or quarter, please set a REMARK if the member is: SP = Separated, NE = No Earnings or NH = Newly Hired. Also include their date of effectivity.

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Clear the names that are no longer connected to your company (if he/she has been tagged SP from your previous report) by pressing the Delete key. NOTE: You can alphabetically sort the names of your employees. Also do this to remove the blank row caused by the deleted employee/s.

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The total amount of all employees premium contribution is shown under the TOTAL RF1 column. After payment, declare the ME-5 and/or O.R. NUMBER, AMOUNT PAID and DATE OF PAYMENT. NOTE: Discrepancy between payments and the report are shown under the OVER/UNDER column.

C. Saving your report (for your reference only - optional) Use the Save As function and rename your file depending on what month and year you have prepared. i.e. JULY2010.xls

D. Printing RF-1 hard copy (optional)

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Go to RF-1 worksheet below your PhilHealth Excel file. Adjust page margins or scaling to fit in paper. Click PRINT.

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E. Submitting your remittance report (saving in flash disk / diskette)

Saving the DATA Worksheet

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Go to DATA worksheet. Click File menu and select the Save As function. Select the flash disk (usb) / 3 floppy drive to save the report. Set a filename for your report and always include the word DATA. Also, please indicate the month and year of your report. i.e. ABC CORP_JULY2010_DATA In the Save As Type option, choose the Formatted Text (Space Delimited) format.

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Click SAVE.

Saving the TXT Worksheet Go to TXT worksheet. Repeat steps 2 and 3 (of letter E). Set a filename for your report and always include the word TXT. Also, please indicate the month and year of your report. i.e. ABC CORP_JULY2010_TXT In the Save As Type option, choose the Formatted Text (Space Delimited) format. Click SAVE.

CLOSING OF PROGRAM WARNING: Do you want to save the changes you made Click: NO NOTE: For multiple reports with the same month and year, please identify your RF-1 hardcopies or receipts and filenames in flash disk / diskette to determine which report matches. IMPORTANT REMINDERS:

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Declare your receipt numbers, amount paid and date paid before saving in your flash disk / diskette. Settle any underpayment before submitting your report. Bring all receipts (original and duplicate) together with your flash disk / diskette and RF-1 print-out (optional).

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Both DATA and TXT worksheets should be properly saved in diskette as Formatted Text (Space delimited) format. PIN and/or SSS numbers should be in numeric characters only. PhilHealth staffs are not responsible to edit or alter your report. Corrections should be done in your Excel File before submission.

For any questions, please contact us at 523-0354 or E-mail us at contri.promla@philhealth.gov.ph.