Norming Asset Management for Sage Accpac ERP User Guide

Copyright 2005-2008 Norming Software International Ltd. All rights reserved. Norming Software International Ltd. Publisher No part of this documentation may be copied, photocopied, reproduced, translated, microfilmed, or otherwise duplicated on any medium without written consent of Norming Software International Ltd. Use of the software programs described herein and this documentation is subject to the Norming Software International Ltd License Agreement enclosed in the software package. Norming, the Norming logo, and Norming Asset Management are either registered trademarks or trademarks of Norming Software International Ltd. or its affiliates in the world. All other marks are trademarks or registered trademarks of their respective companies.

Norming Software International Limited End User License Agreement for an Evaluation, Demonstration or Retail Edition of Norming Asset Management
IMPORTANT READ CAREFULLY BEFORE YOU INSTALL OR USE THIS SOFTWARE: This End User License Agreement (EULA) is a legal agreement between You (You and Your includes a person and/or an individual entity) and Norming Software International Ltd (Norming) concerning the specified evaluation, demonstration and/or retail edition of the NORMING Asset Management software product (hereinafter respectively referred to as Evaluation Product, Demonstration Product and Retail Product; and collectively referred to as Software). The Software includes all component parts, the associated media, any printed materials, any updates, and any online or electronic documentation, as applicable. By accessing, installing, copying or otherwise using the Software, You agree to be bound by the terms of this EULA. If You do not agree to the terms of this EULA, NORMING is unwilling to license the Software to You. In such event, You may not access, use or copy the Software, and You should promptly contact NORMING for instructions on returning the Software. WRITTEN ASSENT IS NOT A PREREQUISITE TO THE VALIDITY OR ENFORCEABILITY OF THIS EULA.

1. License. a. License Grant. (i) Retail Product. If You licensed a Retail Product, subject to the payment of all applicable license fees, and the terms and conditions of this EULA, NORMING hereby grants to You a limited, non-sublicensable, non-exclusive, non-transferable right to install and run one copy of the specified version of the Software and the accompanying documentation, solely for Your individual use. This EULA authorizes You to make one copy of the Retail Product solely for backup or archival purposes, provided that the copy You make contains all of the proprietary notices set forth in or on the original version of the Software. (ii) Demonstration Product. If You licensed a Demonstration Product, subject to the payment of all applicable license fees, and the terms and conditions of this EULA, NORMING hereby grants to You a limited, non-sublicensable, non-exclusive, non-transferable and revocable right to install and run copies of the Demonstration Product and the accompanying documentation, solely on computer(s) owned or controlled exclusively by You, for Your individual use and for demonstration, marketing, promotional, end user support, training and/or development purposes, each to the extent permitted and/or required under the applicable NORMING Solution Provider, Certified Consultant, Development Partner, Professional Accountant Recommender, Online Referral Partner, Hosting Partner, Recognized Training Center, Distribution Agreement or other applicable agreements between You and NORMING (collectively the Other NORMING Agreement). Use of the Demonstration Product is limited to not more than the number of concurrent users and/or seats as specified in the Other NORMING Agreement, multiuser license, product packaging or accompanying documentation. This EULA authorizes You to make one copy of the Demonstration Product solely for backup or archival purposes, provided that the copy You make contains all of the proprietary notices set forth in or on the original version of the Software. You may have additional rights as may be set forth in the applicable Other NORMING Agreement. (iii) Evaluation Products. If You licensed an Evaluation Product, subject to the terms and conditions of this EULA, NORMING hereby grants to You a limited, non-sublicensable, non-exclusive, non-transferable and revocable right to install and run one copy of the Evaluation Product and the accompanying documentation, solely for Your individual use for evaluation purposes. (iv) All Software. Upon receipt of the appropriate Software registration information, NORMING will provide You an alphanumeric key (the Activation Code or PAC Code) to enable You to use the Software pursuant to the terms of this EULA. Documentation shall include, but not be limited to, any printed materials, online or electronic data provided by or obtained from NORMING with regard to this Software (Documentation). The Software and Documentation are licensed, not sold. Even though copies of the Software may be provided on media of different formats, copies of the Software on different media formats do not constitute multiple licenses to the Software. If the Software is licensed as a suite or bundle with more than one specified Software product, this EULA applies to all such specified Software products, subject to any restrictions or usage terms specified on the applicable product packaging or accompanying documentation that applies to any of such Software products individually. b. Installation and Use. This Software is licensed for use on a single computer within a multi-user or networked environment where the Software installed on such computer (the Server) may be made available for access by other computers, workstations, personal digital assistants, pagers, smart phones, or such other electronic device for which the Software was designed (Client Devices). You may use and install only one copy of the Software on one Server and may not make access to the Software available to more than the number of specifically named users, utilizing the networked Client Devices, for which you have obtained a license; provided, however, with the NORMING Asset Management Web Self Service and NORMING Asset Management Wireless Self Service options You may make access to the Software available to an unlimited number of client, partner and anonymous users, utilizing the networked Client Devices, nevertheless, you may not make access to the Software available to more than the number of specifically named employee users, utilizing the networked Client Devices, for which you have obtained a license. The component parts of the Software may not be installed individually or jointly in full or in part on more than one Server. Except as provided herein, the Software may only be used by specifically named users, each operating a networked Client Device with an installed and separately licensed third-party browser. For purposes of this EULA, a browser is a software application installed on a computer networked to other computers or the Internet, and used to locate and display web pages, Internet sites, and other electronic materials stored at remote locations, e.g. Netscape Navigator or Microsoft Internet Explorer. Except as provided herein, use of software, hardware or services that bypass any Software license restrictions and/or permit non-licensed users to access or utilize the Software (e.g., multiplexing, pooling, or third party add on software or hardware) expressly does not reduce the number of licenses required (i.e., the required number of licenses would equal the number of named user inputs to the multiplexing or pooling software or hardware front end). If the number of users operating Client Devices that can potentially connect to the Software exceeds or has the potential to exceed the number of licenses You have obtained, then You must have a reasonable self-enforcing automatic mechanism in place to ensure that Your use of the Software does not exceed the use limits specified for the license You have obtained. 2. Term. Regardless of the location of the Software, You are responsible for strict compliance with any and all of the terms and conditions of this EULA. This EULA will terminate automatically if You fail to comply with any of the limitations or other requirements described herein, and such termination shall be in addition to and not in lieu of any criminal, civil or other remedies available to NORMING. When this EULA terminates, You must immediately cease using the Software and destroy all copies of the Software and the Documentation. You may terminate this EULA at any point by destroying all copies of the Software and the Documentation. a. Retail Product. If you licensed a Retail Product, this EULA is effective unless and until You or NORMING terminates the EULA earlier, in accordance with the terms set forth herein. b. Demonstration Product. If You licensed a Demonstration Product, this EULA is effective unless and until You or NORMING terminates the EULA earlier, in accordance with the terms set forth herein or the terms set forth in Your Other NORMING Agreement or upon the earlier termination or expiration of Your Other NORMING Agreement. c. Evaluation Product. If You licensed an Evaluation Product, this EULA is effective for a period commencing on the earliest date this Evaluation Software

is downloaded, installed or first run and thereafter continuing for the period specified in the product packaging or accompanying documentation, unless sooner terminated by You or NORMING in accordance with the terms set forth herein, but in no event shall such term exceed one hundred and eighty (180) days. 3. Updates. NORMING may, at its sole discretion, make bug fixes, updates and/or service packs available. NORMINGs maintenance service, if applicable and offered, is available for Retail Product at an additional cost to You, as Licensee, under a separate written agreement. NORMINGs maintenance service is not available for Evaluation Product. 4. Ownership Rights. a. Ownership of Software. The Software and Documentation are protected by United States patent, copyright laws and other intellectual property laws, and international treaty provisions. NORMING and its third party licensors, if any, retain all title to and, except as expressly and unambiguously licensed herein, all rights and interest in (a) the Software, including, but not limited to, all copies, versions, customizations, compilations and derivative works thereof (by whomever produced) and all related Documentation; (b) the NORMING trademarks, service marks, trade names, icons and logos; (c) any and all copyright rights, patent rights, trade secret rights and other intellectual property and proprietary rights throughout the world in the foregoing; and (d) all Confidential Information (as defined in Section 14 below). You acknowledge that Your possession, installation, or use of the Software does not transfer to You any ownership, title, or registrable interest of any kind to the intellectual property in the Software, and that You will not acquire any rights to the Software except as expressly set forth in this EULA. You agree that all backup, archival, or any other type of copies of the Software and Documentation will contain the same proprietary notices that appear on and in the Software and Documentation. b. Submissions. Should You decide to submit any materials to NORMING via electronic mail, through or to NORMING website(s), or otherwise, whether as feedback, data, questions, comments, ideas, concepts, techniques, suggestions or the like, You agree that such submissions are unrestricted and shall be deemed non-confidential upon submission. You grant to NORMING and its assigns a non-exclusive, royalty-free, worldwide, perpetual, irrevocable license, with the right to sublicense, to use, copy, transmit, distribute, create derivative works of, commercialize, display and perform such submissions. 5. Restrictions. You may not rent, lease, sublicense, loan, sell, distribute, market or commercialize any portion of the Software or its components. You may only install and use the Software on hardware which is (a) under Your exclusive control and (b) in the case of hardware performing any server functions, located at premises where You normally conduct day-to-day business operations. Notwithstanding the foregoing, if the Software is hosted under the auspices of an authorized NORMING Hosting Partner, it may be installed on server hardware located at premises under the exclusive or primary control of such Hosting Partner or its agent. You may not permit any parent, affiliate, subsidiary or any other third parties to benefit from the use or functionality of the Software, either directly or via a facility management, timesharing, service bureau or any other arrangement; provided, however, that You may use the Software, as provided herein, to process the data of an affiliate or subsidiary of which You own more than fifty percent (50%); provided, however, You may not exceed the number of datasets specified on the applicable product packaging or accompanying documentation. You may not use the Software as part of a facility management, timesharing, or service bureau arrangement. You may not transfer any or all of the rights granted to You under this EULA. To the maximum extent this restriction is permitted under applicable law, You may not rename files of, modify, translate, localize, decompile, disassemble, decrypt, reverse engineer, attempt to derive source code from, remove any proprietary notices from, or create derivative works based upon the Software, in whole or in part. You may not duplicate or copy any portion of the Software or Documentation, unless otherwise set forth herein. You may not remove any proprietary notices or labels on the Software, including, but not limited to, the NORMING and product names wherever they may appear. All rights not expressly set forth hereunder are reserved by NORMING. NORMING reserves the right to periodically conduct audits upon advance written notice to verify compliance with the terms of this EULA. 6. Warranty and Disclaimer. a. Limited Warranty. NORMING warrants that for ninety (90) days from the date of original purchase the media on which the Software is contained will be free from defects in materials and workmanship. b. Customer Remedies. NORMINGs entire liability and Your exclusive remedy shall be replacement of the defective media. To receive replacement of defective media, You must receive a return authorization number from NORMING and return the defective media to NORMING at Your expense with a copy of Your receipt. This limited warranty is void if the defect has resulted from accident, abuse, or misapplication. Any replacement media will be warranted for the remainder of the original warranty period. c. Warranty Disclaimer. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, AND EXCEPT FOR THE LIMITED WARRANTY SET FORTH HEREIN, THE SOFTWARE (AND ACCOMPANYING DOCUMENTATION) IS PROVIDED ON AN AS IS BASIS WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED. WITHOUT LIMITING THE FOREGOING PROVISIONS, YOU ASSUME SOLE RESPONSIBILITY FOR SELECTING THE SOFTWARE TO ACHIEVE YOUR INTENDED RESULTS, AND SOLE RESPONSIBILITY FOR THE INSTALLATION OF, USE OF, AND RESULTS OBTAINED FROM THE SOFTWARE. WITHOUT LIMITING THE FOREGOING PROVISIONS, NORMING MAKES NO WARRANTY THAT THE SOFTWARE WILL BE ERROR-FREE, VIRUS FREE, OR FREE FROM INTERRUPTIONS OR OTHER FAILURES OR THAT THE SOFTWARE WILL SATISFY YOUR SPECIFIC REQUIREMENTS. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, NORMING DISCLAIMS ALL WARRANTIES AND CONDITIONS, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO ANY (IF ANY) IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, OF FITNESS FOR A PARTICULAR PURPOSE, OF LACK OF VIRUSES, OF LACK OF ACCURACY OR COMPLETENESS OF RESPONSES, OF RESULTS, AND LACK OF NEGLIGENCE OR LACK OF WORKMANLIKE EFFORT, ALL WITH REGARD TO THE SOFTWARE AND ASSOCIATED DOCUMENTATION. THERE IS NO WARRANTY OR CONDITION OF TITLE, QUIET ENJOYMENT, QUIET POSSESSION, CORRESPONDENCE TO DESCRIPTION, OR NON-INFRINGEMENT WITH REGARD TO THE SOFTWARE. THE ENTIRE RISK OF THE QUALITY OF OR ARISING OUT OF USE OR PERFORMANCE OF THE SOFTWARE, IF ANY, REMAINS SOLELY WITH YOU. SOME STATES AND JURISDICTIONS DO NOT ALLOW LIMITATIONS ON IMPLIED WARRANTIES, SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU. THE FOREGOING PROVISIONS SHALL BE ENFORCEABLE TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW. d. Indemnification. You agree to defend, indemnify and hold harmless NORMING and its directors, officers, employees, affiliates, sublicensees, and agents from and against all claims, defense costs (including reasonable expert and attorneys' fees), judgments and other expenses arising out of or on account of any negligent act, omission, or willful misconduct by You or on Your behalf in (i) the installation or use of the Software or (ii) your compliance or failure to comply with this EULA. e. Data. YOU ACKNOWLEDGE THAT ANY DATA ENTRY, CONVERSION OR STORAGE IS SUBJECT TO THE LIKELIHOOD OF HUMAN AND MACHINE ERRORS, MALICIOUS MANIPULATION, OMISSIONS, DELAYS, AND LOSSES, INCLUDING, BUT NOT LIMITED TO, INADVERTENT LOSS OF DATA OR DAMAGE TO MEDIA THAT MAY RESULT IN LOSS OR DAMAGE TO YOU AND/OR YOUR PROPERTY, AND/OR YOUR DETRIMENTAL RELIANCE ON MALICIOUSLY MANIPULATED DATA. NORMING SHALL NOT BE LIABLE FOR ANY SUCH ERRORS, OMISSIONS, DELAYS, OR LOSSES. YOU ARE RESPONSIBLE FOR ADOPTING REASONABLE MEASURES TO LIMIT THE IMPACT OF SUCH PROBLEMS, INCLUDING BACKING UP DATA, ADOPTING PROCEDURES TO ENSURE THE ACCURACY OF INPUT DATA, EXAMINING AND CONFIRMING RESULTS PRIOR TO USE, ADOPTING PROCEDURES TO IDENTIFY AND CORRECT ERRORS AND OMISSIONS, REPLACING LOST OR DAMAGED MEDIA, AND RECONSTRUCTING DATA. YOU ARE ALSO RESPONSIBLE FOR COMPLYING WITH ALL LOCAL, STATE, AND FEDERAL LAWS PERTAINING TO THE USE AND DISCLOSURE OF ANY DATA. IF YOU LICENSED AN EVALUATION PRODUCT, YOU ACKNOWLEDGE AND UNDERSTAND (I) THAT THE EVALUATION PRODUCT MAY BE USED FOR EVALUATION PURPOSES ONLY, (II) THAT THE EVALUATION PRODUCT SHALL BE OPERABLE ONLY FOR A LIMITED TIME AND (III) THAT, UPON EXPIRATION OF THE EVALUATION PERIOD, ANY DATA OR OTHER INFORMATION USED WITH, PROCESSED BY AND/OR STORED IN CONJUNCTION WITH THE EVALUATION PRODUCT MAY BE IRRETRIEVABLE, UNRECOVERABLE AND/OR OTHERWISE UNUSABLE. f. Authorized NORMING Solution Providers and Certified Consultants. ANY AUTHORIZED NORMING SOLUTION PROVIDER, CERTIFIED CONSULTANT, RESELLER, INSTALLER OR CONSULTANT IS NOT AFFILIATED WITH NORMING IN ANY CAPACITY OTHER THAN AS A RESELLER, INSTALLER OR CONSULTANT OF NORMINGS PRODUCTS AND HAS NO AUTHORITY TO BIND NORMING OR MODIFY ANY LICENSE OR WARRANTY. NORMING MAKES NO REPRESENTATIONS, WARRANTY, ENDORSEMENT OR GUARANTEE WITH RESPECT TO THE SKILLS OR QUALIFICATIONS OF ANY AUTHORIZED NORMING SOLUTION PROVIDER, CERTIFIED CONSULTANT, RESELLER, INSTALLER OR CONSULTANT AND YOU ARE ENCOURAGED TO INDEPENDENTLY INVESTIGATE THE SKILLS AND QUALIFICATIONS OF ANY AUTHORIZED NORMING SOLUTION PROVIDER, CERTIFIED CONSULTANT, RESELLER, INSTALLER OR CONSULTANT WITH WHOM YOU ASSOCIATE. 7. Limitation of Liability. UNDER NO CIRCUMSTANCES AND UNDER NO LEGAL THEORY, WHETHER IN TORT, CONTRACT, OR OTHERWISE, SHALL NORMING BE LIABLE TO YOU OR TO ANY OTHER PERSON OR ENTITY FOR ANY INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY CHARACTER WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF PROFITS, LOSS OF GOODWILL, LOSS OF

CONFIDENTIAL OR OTHER INFORMATION, FOR BUSINESS INTERRUPTION, WORK STOPPAGE, COMPUTER FAILURE OR MALFUNCTION, FOR PERSONAL INJURY, LOSS OF PRIVACY, FOR FAILURE TO MEET ANY DUTY INCLUDING A DUTY OF GOOD FAITH OR OF REASONABLE CARE, FOR NEGLIGENCE (WHETHER ACTIVE OR PASSIVE), AND FOR ANY OTHER PECUNIARY OR OTHER LOSS WHATSOEVER) ARISING OUT OF OR IN ANY WAY RELATED TO THE USE OR INABILITY TO USE THE SOFTWARE, OR OTHERWISE UNDER OR IN CONNECTION WITH ANY PROVISION OF THIS EULA, EVEN IN THE EVENT OF FAULT, TORT (INCLUDING NEGLIGENCE, AND GROSS NEGLIGENCE), STRICT LIABILITY, BREACH OF CONTRACT, OR BREACH OF WARRANTY BY NORMING, AND EVEN IF NORMING HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT WILL NORMING BE LIABLE FOR ANY DAMAGES IN EXCESS OF THE LIST PRICE NORMING CHARGES FOR A LICENSE TO THE SOFTWARE. THIS LIMITATION OF LIABILITY SHALL NOT APPLY TO LIABILITY FOR DEATH OR PERSONAL INJURY TO THE EXTENT THAT APPLICABLE LAW PROHIBITS SUCH LIMITATION. FURTHERMORE, SOME STATES AND JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THIS LIMITATION AND EXCLUSION MAY NOT APPLY TO YOU. THE FOREGOING PROVISIONS SHALL BE ENFORCEABLE TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW. 8. Entire Agreement. This EULA expressly supersedes and completely replaces any and all prior end user license agreements. NORMING shall not be bound by or liable to You for any pre-existing or contemporaneous written or oral representations or warranties, made by anyone, with respect to the Software Product, including any authorized Solution Provider, Certified Consultant, distributor or reseller or their respective agents, employees, or representatives, nor shall You be deemed a third party beneficiary of any obligations of NORMING to any such Solution Provider, Certified Consultant, distributor or reseller. 9. Attorneys Fees. If any party employs attorneys to enforce any rights arising out of or relating to this EULA, the prevailing party shall be entitled to recover its reasonable attorneys fees, costs, and other expenses. 10. Severability. If any provision of this EULA is held to be unenforceable, the enforceability of the remaining provisions shall in no way be affected or impaired thereby.

11. High Risk Activities. The Software is not fault-tolerant and is not designed or intended for use in hazardous environments requiring fail-safe performance, including without limitation, in the operation of nuclear facilities, aircraft navigation or communication systems, air traffic control, weapons systems, direct life-support machines, or any other application in which the failure of the Software could lead directly to death, personal injury, or severe physical or property damage (collectively, High Risk Activities). NORMING expressly disclaims any express or implied warranty of fitness for High Risk Activities. 12. Confidentiality. You agree that the Software, including, but not limited to, all source and object code components, screen shots and displays, graphical user interfaces, algorithms, formulae, data structures, scripts, application programming interfaces and protocols, and the Documentation (collectively the Confidential Information) are trade secrets of NORMING and are owned by NORMING or, where applicable, its third-party licensors. You agree to retain all Confidential Information in strict confidence at least with the same amount of diligence that You exercise in preserving the secrecy of Your most-valuable information, but in no event less than reasonable diligence. You agree to: (i) only disclose Confidential Information to Your employees and agents to the extent required to use the Software under the terms of this EULA and not to disclose or disseminate the Confidential Information to any third party without the prior written consent of NORMING, (ii) use the Confidential Information solely for Your benefit as provided for herein and not to allow any third party to benefit from the Confidential Information, and (iii) bind Your employees and agents, by terms no less restrictive than those set forth herein, to maintain the confidentiality of such Confidential Information, and not use or disclose such information except as permitted under this EULA. Notwithstanding the disclosure of any Confidential Information for any reason, such Confidential Information shall continue to be owned by NORMING or its licensors. Nothing contained herein shall be deemed to prevent You from disclosing or disseminating Your data, in any format or any report, to whomever You so choose. Notwithstanding anything else to the contrary in this Section 14, and only with respect to Demonstration Product, You are permitted to use the Demonstration Product to demonstrate and promote the functionality and benefits of the Product. 13. Miscellaneous. This EULA is exclusively governed by the laws of the United States and the State of California, without reference to conflicts of law principles. In the event of a dispute or legal action between the parties, they agree to waive any objections to personal jurisdiction, and agree to service of process and exclusive venue in the Federal District Court for Northern California or the California Superior Court of Alameda County. The application of the United Nations Convention of Contracts for the International Sale of Goods is expressly excluded. This EULA sets forth all of your rights and is the entire agreement between the parties. This EULA supersedes any other communications with respect to the Software and/or Documentation. This EULA may not be modified except by a written addendum issued by a duly authorized representative of NORMING. No provision hereof shall be deemed waived unless such waiver shall be in writing and signed by a duly authorized representative of NORMING. You hereby acknowledge a breach of this EULA would cause irreparable harm and significant injury to NORMING that may be difficult to ascertain and that a remedy at law would be inadequate. You agree that NORMING shall have the right to seek and obtain immediate injunctive relief to enforce the obligations under this EULA in addition to any other rights and remedies it may have. If any provision of this EULA is held invalid, the remainder of this EULA shall continue in full force and effect. The controlling language of this EULA is English. If You have received a translation into another language, it has been provided for Your convenience only. 14. NORMING Customer Contact. If you have any questions concerning these terms and conditions, or if you would like to contact NORMING for any other reason, please call +86-10-85895760, or write to us at: Norming Software International Ltd, 902 Tower B, SOHO New Town, 88 Jianguo Road, China 100022, You may also find us on the Web at http://www.Norming.com or http://www.norming.com.

NORMING SUPPORTPLUS TERMS AND CONDITIONS OF SALE

1. General. These terms and conditions (the Terms and Conditions), the invoice, statement, or notice (Invoice), and the end user license agreement (the EULA) for the Software, as defined below, constitute the entire agreement (the Agreement) between the NORMING entity identified in the Invoice (NORMING, we, us, or our) and the buyer identified in the Bill To section of the Invoice (you or your) regarding your purchase of SupportPlus. The Software refers to the NORMING software product(s) for which you have purchased SupportPlus. This Agreement supersedes all prior and contemporaneous agreements and may be amended only by a writing signed by NORMING. 2. SupportPlus Plans and La Carte Options. Subject to your payment of all applicable fees set forth in the Invoice (the Fees), you will receive the SupportPlus Plan (Software Assurance, Standard or Premier) or La Carte option (Tech-Support On Demand or Payroll Update Plan) you purchased. The upgrades, service packs, payroll tax updates, technical telephone support, and/or other benefits included with the SupportPlus Plan or La Carte option you purchased are set forth at www.norming.com (the SupportPlus Website). The SupportPlus Plans and La Carte options may be amended or modified from time to time by NORMING, within its sole discretion, upon thirty (30) days notice via posting at the SupportPlus Website or other written notice given by NORMING. Certain SupportPlus Plans and La Carte options may not be available in some countries. 3. Current Version; Media. To use or install any upgrades, service packs, payroll tax updates, or any other documentation data or materials available under SupportPlus (Materials), you must have a valid license for the then-current version of the Software; installing the Materials with older versions of the Software may cause the Materials and/or the Software to function improperly and/or the Software to cease functioning. The Materials, including but not limited to upgrades, service packs, and payroll tax updates, shall be released as determined appropriate by NORMING, in its sole discretion, and may be provided via CD, diskette, Internet, your Solution Provider and/or other delivery method at NORMINGs sole discretion. If available on CD or diskette, NORMING will deliver the Materials to you (i) FOB origin; and (ii) after advance payment of an annual shipping and handling charge for all regular shipments to you under this Agreement during the applicable Initial or Renewal Term, as defined in section 6. 4. Pricing, Payment, and Acceptance. All fees are nontransferable and non-refundable (even in the event you cancel your SupportPlus coverage). You agree to pay all Fees set forth in the Invoice in the currency specified therein within 30 days of the date of the Invoice. NORMING may raise the Fees for any renewal term upon 30 days prior notice. A $50.00 (U.S.) charge will be added to the amount of any dishonored check, charge, debit or transfer. You agree to pay all Fees, plus any applicable late fees or penalties, if any check, charge, debit or transfer is not honored by your financial institution for any reason. Unless you notify us in writing within 10 days of the date on your Invoice of any discrepancy between the Materials you ordered and those you received, you are deemed to have accepted delivery. By installing, using or accepting delivery of the Materials, you agree to be bound by the EULAs and this Agreement. Unless otherwise indicated in the Invoice, all amounts set forth therein are exclusive of taxes, insurance, and shipping and handling charges and you are responsible for payment thereof. 5. Lapse. To resume your subscription to any SupportPlus Plan (Software Assurance, Standard or Premier) after a lapse, you must purchase a minimum of one (1) full year of service and pay a reinstatement fee of twenty percent (20%) of the then-current Fee for each month of lapsed coverage. 6. Term and Termination. Subject to your payment of all Fees, the term of the Agreement starts on the date indicated in the Invoice and shall continue in effect for a one-year period or such other period expressly set forth in the Invoice (Initial Term). Subject to your payment of the renewal and other Fees, this Agreement shall renew for successive one-year terms or such other period as expressly set forth in the Invoice (each a Renewal Term). The Agreement shall terminate upon (a) your failure to timely pay any renewal or other Fees, as specifically set forth in any Invoice; (b) your delivery of a written notice of termination to NORMING, provided that you are not in breach of any terms of the Agreement; or (c) your breach of the Agreement and failure to cure such breach within 30 days after written notice thereof by NORMING, provided that NORMING hereby reserves all rights and remedies available to it as a result of such breach. Upon expiration or termination of the Agreement for any reason, you acknowledge and agree that (i) you shall not be entitled to a refund or offset of any amounts owed or paid to NORMING; and (ii) you must cease using the Materials and any copies thereof, remove the Materials and any copies thereof from all computers and other devices in your control, and destroy all media in your control containing the Materials or copies thereof. Unless otherwise provided herein, remedies are cumulative and there is no obligation to exercise a particular remedy. Expiration or termination of the Agreement shall not prejudice, limit, or restrict any other rights or remedies either party may have arising prior to such expiration or termination. NORMING has no obligation to refund any amounts paid by you. 7. Additional Services. Technical support services, other than Tech-Support On Demand, may be provided by NORMING, subject to a separate written agreement between the parties. Fees for such technical support services shall be at NORMINGs then-current published rates, plus any costs and expenses, including reasonable transportation and lodging. Availability of and Fees for international technical support services shall be determined by NORMING, in its sole discretion. 8. Audits. NORMING or its agents may audit your books, records and information systems to ensure that your use of the Product complies with the end user license agreement between you and NORMING concerning the Product (the EULA).

9. Client ID.

You must maintain the security of your Client ID number, and you may not allow anyone other than your employees or employees of your authorized NORMING Solution Provider of record to use your Client ID number. You may change your Solution Provider of record by completing the appropriate form provided by NORMING. 10. Limitations. NORMING has no obligation to support: (a) altered, damaged, or modified Software, (b) problems, issues, or errors caused by negligence, abuse, or misapplication of the Software; (c) use of the Software other than as specified in the NORMING documentation; or (d) hardware malfunctions, third-party software not licensed from NORMING, or Software which is not the then-current version. At NORMINGs request and your own expense, you will provide NORMING with documentation of problems and test data, and cooperate with NORMING to resolve the issue(s) submitted by you. NORMING shall provide SupportPlus in the English language, except as otherwise agreed in writing. 11. DISCLAIMER OF WARRANTIES. THE PRODUCT, UPGRADES AND MATERIALS RELATED THERETO ARE SUBJECT EXCLUSIVELY TO THE WARRANTIES SET FORTH IN THE EULA. NO OTHER WARRANTIES ARE MADE BY NORMING WITH RESPECT TO THE MATERIALS.

SERVICES PROVIDED PURSUANT TO THE AGREEMENT ARE NOT WARRANTED. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, NORMING PROVIDES THE MATERIALS AND SERVICES AS IS AND AS AVAILABLE AND THE ENTIRE RISK AS TO SATISFACTORY QUALITY, PERFORMANCE, ACCURACY AND EFFORT IS WITH YOU. EXCEPT AS PROVIDED IN THE LIMITED WARRANTY, IF ANY, NORMING HEREBY DISCLAIMS ALL WARRANTIES, CONDITIONS, OR DUTIES OF EVERY NATURE WHATSOEVER (EXCEPT ANY DUTIES OF GOOD FAITH). FURTHER, THERE IS NO WARRANTY OF TITLE, ENJOYMENT, OR LACK OF INFRINGEMENT, OR THAT THE PROVISION OR OPERATION OF ANY MATERIALS WILL BE TIMELY OR UNINTERRUPTED.

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12. Limitation of Liability and Exclusion of Damages. NOTWITHSTANDING ANY DAMAGES YOU MAY INCUR FOR ANY REASON WHATSOEVER, NORMINGS ENTIRE LIABILITY FOR ANY BREACH OF THE AGREEMENT OR FOR ANY CAUSE OF ACTION OF ANY NATURE (INCLUDING WITHOUT LIMITATION, TORT OR PRODUCT LIABILITY), OR UNDER THE LIMITED WARRANTY, AND YOUR EXCLUSIVE REMEDY AGAINST NORMING SHALL BE LIMITED TO THE AMOUNT OF DAMAGES ACTUALLY INCURRED BY YOU, UP TO AN AMOUNT NOT TO EXCEED THE FEES PAID TO NORMING FOR THE PRECEDING 12-MONTH PERIOD. PROVISIONS SET FORTH IN SECTIONS 10, 11, AND 12 SHALL APPLY TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, EVEN IF ANY REMEDY FAILS OF ITS ESSNTIAL PURPOSE. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL NORMING BE LIABLE FOR ANY SPECIAL, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, SPECIAL OR INDIRECT DAMAGES OR LOSSES WHATSOEVER, ARISING OUT OF OR IN ANY WAY RELATED TO THE NORMING MATERIALS, EVEN IF NORMING HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND EVEN IN THE EVENT OF FAULT, TORT (INCLUDING NEGLIGENCE) OR STRICT OR PRODUCT LIABILITY OR MISREPRESENTATION. 13. Miscellaneous. To the extent permitted by local law, this Agreement shall be governed by and construed exclusively in accordance with the laws of California without regard to the conflict of laws provisions thereof and without regard to the United Nations Convention on Contracts for the International Sale of Goods. In any action or proceeding to enforce rights under the Agreement, the prevailing party shall be entitled to recover costs and attorneys fees.

Contents
Chapter 1 Overview ............................................................................................................... 1
The Product Features ............................................................................................................................... 1 Using This Guide ..................................................................................................................................... 1

Chapter 2 Whats New in Norming Asset Management 5.5 ................................................. 3

Introduction.............................................................................................................................................. 3 The Overall Change ................................................................................................................................. 3 Asset Accounting ..................................................................................................................................... 3 Asset Leasing ........................................................................................................................................... 3 Asset Maintenance ................................................................................................................................... 4 Asset Tracking ......................................................................................................................................... 4

Chapter 3 Setup ...................................................................................................................... 5

Introduction.............................................................................................................................................. 5 Installation and Activation ....................................................................................................................... 5 License and Registration.......................................................................................................................... 6 Sample Database ...................................................................................................................................... 7 Setup Options........................................................................................................................................... 8 Using Optional Fields ............................................................................................................................ 13 GL Integration ....................................................................................................................................... 14 Account Sets .......................................................................................................................................... 16 Categories .............................................................................................................................................. 18 Groups.................................................................................................................................................... 19 Locations................................................................................................................................................ 19 Cost Centers ........................................................................................................................................... 21 Acquisition Codes .................................................................................................................................. 22 Acquisition with GL ...................................................................................................................... 23 Acquisition with AP Create A/P Invoice .................................................................................... 24 Acquisition with AP Convert A/P Invoice ................................................................................. 24 Acquisition with AP Create Miscellaneous Payment ................................................................. 25 Acquisition with Inventory Control ............................................................................................... 25 Acquisition with Purchase Order ................................................................................................... 25 Depreciation Periods .............................................................................................................................. 26 Depreciation Methods ............................................................................................................................ 27 Standard Depreciation Methods .................................................................................................... 28 How to Use Operators in Depreciation Formula ........................................................................... 29 How to Use Functions in Depreciation Formula ........................................................................... 33 How to Use Variables in Depreciation Formula............................................................................ 36 How to meet the US MACRS requirement ................................................................................... 42 How to meet ACRS requirement ................................................................................................... 43 Classification ......................................................................................................................................... 43 Capitalization Budget ............................................................................................................................ 44 Tax Pooling Formula ............................................................................................................................. 44 Asset Templates ..................................................................................................................................... 45 Responsibilities ...................................................................................................................................... 46

Chapter 4 Asset Accounting ................................................................................................ 47

Overview................................................................................................................................................ 47 Acquisition ............................................................................................................................................. 47

Transaction Type for Acquisition Entry ........................................................................................ 47 How to process an acquisition entry for a new asset ..................................................................... 48 How to process an acquisition entry for an existing asset ............................................................. 54 How to process an acquisition entry for an add-on asset............................................................... 60 How to acquire an asset with Inventory Control ........................................................................... 61 How to acquire assets with Purchase Order .................................................................................. 64 How to post an acquisition batch ................................................................................................... 70 Depreciation ........................................................................................................................................... 71 How to make a depreciation projection ......................................................................................... 71 How to create a depreciation batch ................................................................................................ 73 How to post a depreciation batch................................................................................................... 74 How to reverse asset depreciation ................................................................................................. 75 How to post a reversal depreciation batch ..................................................................................... 77 Adjustment ............................................................................................................................................. 78 How to enter an adjustment transaction......................................................................................... 78 How to post an adjustment transaction .......................................................................................... 80 How to create an adjustment batch for a number of assets............................................................ 81 Disposal ................................................................................................................................................. 82 How to enter a disposal transaction with AR or GL ...................................................................... 82 How to enter a disposal transaction with Inventory Control ......................................................... 83 How to post a disposal transaction ................................................................................................ 85 How to create a disposal batch for a number of assets .................................................................. 85 Tax Disposal .......................................................................................................................................... 87 How to make a tax disposal ........................................................................................................... 87 Merge ..................................................................................................................................................... 88 How to enter a merge transaction .................................................................................................. 89 How to post a merge transaction ................................................................................................... 92 Split ........................................................................................................................................................ 93 How to enter a split transaction ..................................................................................................... 93 How to post a split transaction....................................................................................................... 96 Asset Inquiry.......................................................................................................................................... 97 Asset Register ........................................................................................................................................ 97 Asset Activities Inquiry ....................................................................................................................... 101 Master/Component Inquiry .................................................................................................................. 102

Chapter 5 Periodic Processing ........................................................................................... 103

Year End Processing ............................................................................................................................ 103 Clear History........................................................................................................................................ 104 Create G/L Batch ................................................................................................................................. 105 Reset Batch Number ............................................................................................................................ 106 Production Batch ................................................................................................................................. 107 Revaluation .......................................................................................................................................... 108 Change Asset ID .................................................................................................................................. 108 Delete Asset ......................................................................................................................................... 109 Import Asset Wizard ............................................................................................................................ 110 Transfer WIP ....................................................................................................................................... 118

Chapter 6 Asset Maintenance ............................................................................................ 121

Maintenance Options ........................................................................................................................... 121 Maintenance Type ............................................................................................................................... 121 Maintenance Schedule ......................................................................................................................... 122 Maintenance Order .............................................................................................................................. 124

Maintenance Entry ............................................................................................................................... 128

Chapter 7 Asset Leasing..................................................................................................... 133

Lease Options ...................................................................................................................................... 134 Lease Rate ............................................................................................................................................ 135 Lease Contract ..................................................................................................................................... 137 How to create a lease contract ..................................................................................................... 137 How to copy a lease contract ....................................................................................................... 140 How to set up a billing schedule with interest ............................................................................. 141 How to set up a billing schedule without interest ........................................................................ 142 How to close a lease contract....................................................................................................... 143 Lease Billing ........................................................................................................................................ 144 How to create a billing batch ....................................................................................................... 144 How to enter a billing entry ......................................................................................................... 145 How to post a billing batch .......................................................................................................... 148 Lease Billing History Inquiry ...................................................................................................... 149

Chapter 8 Asset Tracking ................................................................................................... 150

Asset Assignment Schedule ................................................................................................................. 150 Asset Assign/Return ............................................................................................................................ 151

Chapter 9 Reports ............................................................................................................... 154

Setup Reports ....................................................................................................................................... 154 Batch Listing ................................................................................................................................ 156 G/L Transactions ......................................................................................................................... 157 Provisional Revaluation ............................................................................................................... 158 Accumulated Depreciation .......................................................................................................... 159 Depreciation by Period ................................................................................................................ 160 Depreciation Projection ............................................................................................................... 161 US Depreciation Worksheet ........................................................................................................ 162 Asset History ............................................................................................................................... 163 Capitalization Analysis ................................................................................................................ 164 Asset Listing ................................................................................................................................ 165 PO Invoice Listing ....................................................................................................................... 167 Asset Schedule ............................................................................................................................. 167 Master Assets and Components ................................................................................................... 168 Maintenance Reports ........................................................................................................................... 169 Maintenance Type ....................................................................................................................... 169 Maintenance Order ...................................................................................................................... 169 Maintenance Order Action Detail ................................................................................................ 170 Maintenance Batch Listing .......................................................................................................... 171 Maintenance G/L Transactions .................................................................................................... 172 Maintenance History .................................................................................................................... 173 Lease Reports....................................................................................................................................... 174 Lease Rate .................................................................................................................................... 174 Lease Contract ............................................................................................................................. 175 Lease Contract Action Detail....................................................................................................... 176 Lease Billing Batch Listing ......................................................................................................... 177 Lease G/L Transactions ............................................................................................................... 177 Lease Billing History ................................................................................................................... 178

Chapter 1 Overview Overview

Thanks for choosing Norming Asset Management for Sage Accpac ERP. Norming Asset Management is a powerful and complete asset management solution. The core module, Asset Accounting, can be used to process the asset accounting transactions, including acquisition, depreciation, adjustment, disposal, merge and split. The additional functionality module, Asset Maintenance and Asset Leasing can be used to facilitate the asset maintenance and lease management. The complete Asset Tracking facility is also available. Norming Asset Management integrates with Sage Accpac ERP General Ledger, Accounts Payable, Accounts Receivable, Inventory Control and Purchase Order. Norming Asset Management streamlines the acquisition of assets by avoiding duplicate data entry. Depreciation is posted straight to the General Ledger each month. Drill down is enabled from G/L, A/P, and A/R to originating asset transaction.

The Product Features

Described below are the featured functionalities of the Norming Asset Management: 1. Provides seamless integration with 32-bit Sage Accpac ERP 500, 200 and 100 Edition. 2. Supports Pervasive SQL, MS SQL Server, IBM DB2 and Oracle. 3. Asset ID may consist of up to 72 characters, with up to 9 segments, including category, cost center, group, location, and etc. Automatic numbering is enabled. 4. Integrates with the Accpac G/L module, asset transaction creates G/L transaction automatically during posting or on request using Create G/L batch icon. 5. Integrates with the Accpac A/P and P/O module, PO invoice can be automatically converted to asset acquisition batch entry, and A/P invoice batch is automatically generated for asset acquisition batch and asset lease-in billing batch. 6. Integrates with the Accpac A/R module, asset disposal batch can create AR invoice automatically to process disposal proceeds, and asset lease-out billing batch can automatically create AR invoice. 7. Integrates with the Accpac I/C module, asset acquisition and asset maintenance batch creates I/C shipment automatically, asset disposal batch creates I/C receipt automatically. 8. Asset can be maintained in source currency or functional currency, and revaluation is enabled. 9. Easy import facility simplifies the conversion of existing assets from the non-Accpac data. 10. Asset depreciation can use standard or user-defined formula. Multi-methods depreciation projection assists in financial planning and comparison. Depreciation period switch on/off the asset depreciation in each period. Depreciation reversal is enabled. 11. Maintains complete and up-to-date information for accounting and tax purposes. 12. Fully supports the US MACRS depreciation rule.
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13. Schedule asset maintenance activity by maintenance order, and process asset maintenance expense with the Accpac A/P module. 14. Manages asset leasing activity by lease contract, and process lease-in and lease-out billing transaction with the Accpac Account Receivable and Account Payable module. 15. Integrates with a variety of barcode scanner to provide a completed asset tracking facility. 16. Extensive inquiries capability allows user to search asset by category, group, cost center or location. Asset transaction history can be tracked from the beginning acquisition to the ending disposal.

Using This Guide

This Guide is an overview of Norming Asset Management and is designed to help you understand the features of the product. The chapters of this guide contain the following information: Chapter 1 Overview This chapter describes the product features and how to use this user guide. Chapter 2 Whats New in Norming Asset Management 5.5B This section outlines the new features and other changes in Norming Asset Management 5.5B. Chapter 3 Setting up Norming Asset Management This chapter assists you in getting started with Norming Asset Management, installation, data activation, and defining the optional settings. Chapter 4 Asset Accounting This chapter introduces the fundamental functionality of Norming Asset Management, including the accounting transaction processing, periodic processing and asset inquiry, 4.1 Transaction Processing This section covers in detail the asset accounting transactions, including Acquisition, Depreciation, Adjustment, Disposal, Split and Merge, and guides you through the transaction process. Chapter 5 Periodic Processing This section explains why and how to do periodic processing. 4.3 Asset Inquiry This section introduces how to make inquiries on asset register and transaction history. Chapter 6 Asset Maintenance This chapter guides you through the asset maintenance management process, from maintenance order through maintenance expense entry.
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Chapter 7 Asset Leasing This chapter tells you how to maintain an asset lease contact and billing schedule, and to process billing transaction. Chapter 8 Reports This chapter introduces the standard reports that can be printed from Norming Asset Management, their purpose and instructions on when and how to print.

Chapter 2 Whats New in Norming Asset Management 5.5 Whats New in Norming Asset Management 5.5B
Introduction Norming Asset Management 5.5B improves and enhances the asset management capability with the following new features: The Overall Change 1. Fully compatible with Sage Accpac ERP 5.5 and Accpac ERP 5.6.

Asset Accounting 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Converts A/P invoice to asset acquisition entry. Converts P/O Invoice or P/O Receipt to asset acquisition entry. Creates I/C Internal Usage if integrating Inventory Control for asset acquisition. Allows user to enter This Year Cost Adjustment when taking on existing assets. Allows user to change the account set of asset with the Adjustment entry. Allows user to change the capacity of asset with the Adjustment entry. Allows user to maintain and track production of assets in each period of current year. Allows user to enter additional cost of asset disposal in the disposal entry. Displays disposal date, disposal cost, proceeds and profit/loss of disposed assets on Asset Register. Posts this year adjustment of asset value and depreciation to a separate account. Posts this year disposal of asset value and depreciation to a separate account. Maintains the asset responsibilities. Allows user to maintain quantity for asset units.

Asset Leasing 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. Separates numbering rule for Lease-In and Lease-Out contracts Allows duplicate assets/miscellaneous charges in a lease contract. Allows negative or zero billing amounts in billing schedule and billing entry. Provides the functionality of calculating interest for the asset lease revenue or expense. Posts the interest to a separate expense or revenue account. Transfers the comments from lease billing detail line to AR invoice detail line. Separates security control for Lease-In and Lease-Out contract maintenance. Separates security control for Lease-In and Lease-Out Rate maintenance. Allows user to define default Receivable/Payable Clearing Account for contract. Allows user to define default principal revenue/expense account and interest revenue/expense account.
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25.

Allows user to specify the tax classes in lease contract to use for the lease billing entry.

Asset Maintenance 26. 27. Maintains optional fields for maintenance schedules. Maintains description for Resource Code in Maintenance Type.

Asset Tracking 28. 29. Allows user to maintain unit quantity when scanning asset. Maintains the asset tracking batch for asset counting and update.

Chapter 3 Setup Setup Norming Asset Management

Introduction This chapter explains the basic settings and master files that are required to run Norming Asset Management, including:
Installation and activation License and registration Sample database Setup Options Account Set Category Group Location Cost Center Acquisition Code Depreciation Method Tax Pooling Formula Depreciation Period Classification Capitalization Budget Asset Template Optional Filed GL Integration Mexican Index Table License Information

Installation and Activation

Before you can use the Norming Asset Management module with other Sage Accpac ERP modules, there are several steps to follow. The following steps are based on setting up Norming Asset Management for a company that has already been set up in Sage Accpac ERP. Step 1. Install Norming Asset Management by selecting the Start button on your desktop, then Run, then selecting the x:\setup.exe, where x is the CD drive letter.

Normally, the installation shield can locate the folder where the Sage Accpac ERP is installed, if its the correct path, just need to follow the prompts of the Install wizard. Step 2. Select the Sage Accpac icon in the start menu, and open the Company from the Signon Screen. Step 3. From within Administrative Services, activate the Norming Asset Management module.

License and Registration

The functionality of Norming Asset Management is divided to four modules, Asset Accounting, Asset Maintenance, Asset Leasing and Asset Tracking. In order to make the Norming Asset Management modules active, you must register each module to get activation code respectively from Norming Software International Ltd. Before activating the Asset Accounting module, you are allowed to maintain up to 20 assets with it. Before activating the Asset Maintenance module, you are allowed to process maintenance expense entry for up to 20 assets. Before activating the Asset Leasing module, you are allowed to process billing entry for up to 20 assets. Before activating the Asset Tracking module, you are allowed to download up to 20 assets to scanner device. To register the software, ask your Sage Software business partner to submit the online request at our website www.norming.com.

In the activation code request form, you need to fill in the company contact information and the product serial number. Please note that the company name is the same as used to activate the Accpac System Manager module.

After you get the activation codes, select the License Information icon in A/M Setup to open the license window, after entering the activation code, click the Activate button to generate the permanent license.

Sample Database
The Norming Asset Management sample data is provided for the Sample Company Ltd.(Database ID: SAMLTD). When you install the Norming Asset Management module, the sample data are located in the folder \AM55B\SAMLTD\. You can also download the sample database at the website

www.norming.com if you can log in the website to access the product resource center.
To install this sample data, please carefully follow these steps: 1. 2. 3. 4. 5. 6. Run the Sage Accpac Database Load utility Enter the password for Administrator. Click the Set Directory button to locate the directory where the sample database resides. Select the dataset to be loaded. Click the Next button. Select the database to load the dataset into.
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7. 8.

Click the Finish button to start the load process. You are now able to use the Norming Asset Management module with Sample Company database.

Setup Options
The Settings file contains all the rules about how the Norming Asset Management will look and operate. Before setting up or changing these options, ensure that users are not using the Company data. Select the A/M Setup icon from the main screen of Norming Asset Management, and then the Options icon. The following screen will be displayed.

Options Notebook Company Tab You keep and update most company information using the Company Profile window in Common Services. However you can store the name of Asset Management contact person, telephone and fax number on the company options page of the Options notebook. All Company Options fields can be changed at any time. Options Notebook Assets Tab The Assets page defines the asset ID structure, by the following step: 1. Define how many segments to be used to make the asset id, and which (Category, Group, Cost Center or Location) is used as the identification segment. The auto-numbering segment will be automatically generated one by one according to the next number of the identification segment.
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2. 3.

Specify which character you use to separate asset segments. (You can change this delimiter at any time.) The valid choice includes _ (Dash), - (Hyphen), / (Forward Slash), \ (Back Slash). Define the length of each segment, and set up the mapping link between the segment and asset category, group, cost center or location. The asset id will be generated automatically according to the segment code of category, group, cost center or location. If you dont want to link any segment with category, group, cost center or location, you can select blank space as the Link to, when processing an acquisition entry, you must enter some characters for the related segments by yourself.

Please note that you will NOT be able to change these settings once you have saved the definition and quit this screen.

Options Notebook Processing Tab The Processing Tab contains options that specify how your Asset Management system works, and the current fiscal year information.

Multicurrency Select it if you want to use multicurrency in Norming Asset Management system. You can specify the default rate type after you select the Multicurrency option. You can select this option only if you have selected the Multicurrency option for the company in Common Service. Integrates with G/L Select it if you want to integrate the Norming Asset Management module with the Accpac ERP General Ledger module. GL transactions can be created for asset transactions after this option is selected. You can de-select this option at any time. Integrates with A/P Select it if you want to use the Accpac ERP Accounts Payable module to maintain vendor information for acquisition transaction, then to generate A/P invoice for asset acquisition and asset maintenance. You can de-select this option at any time. Integrates with P/O Select it if you want to manage asset acquisition process with the Accpac ERP Purchase Order module. PO receipt can be converted to asset acquisition batch automatically after the Integrates with P/O option is selected. Integrates with A/R Select it if you want to use the Accpac EPR Accounts Receivable module to process asset disposal proceeds and asset lease billing transaction. AR invoice can be generated automatically for disposal and lease billing transaction after this option is selected. You can de-select this option at any time. Integrates with I/C Select it if you want to ship I/C stock for constructing asset or asset maintenance, or dispose asset by moving asset back to I/C stock. You can de-select this option at any time. Supports US Depreciation Rule
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Select this option to apply the US MACRS/ACRS depreciation rule in the system. Additional tab page US Support appears in Templates, Asset Register and some transaction screens. On this page, you can specify a variety of fields for the US MACRS/ACRS depreciation rule, including Business Investment Percentage, Section 179 Allowance, Special Allowance, ACRS class code, MACRS Recovery Period, Decline Balance Rate, and Convention.

Allows Duplicate PO in Acquisition Entries If Purchase Order is integrated, you can select this option to allow user to create more than one acquisition entry from the same purchase order. Allows Master/Components Structure Select this option to allow user to attach one asset as component to another asset, and provide the Master/Component inquiry. Gain / Loss Accounting Method Determine the method to revalue assets in Norming Asset Management in nonfunctional currencies The choices are: Recognized Gain/Loss If you use the Recognized Gain or Loss accounting method, revaluation transactions are considered permanent. In this accounting treatment, they are recognized immediately when you post them, and they are not reversed in the next period Realized and Unrealized Gain/Loss If you use the Realized and Unrealized Gain/Loss accounting method, revaluation transactions are considered temporary, or unrealized, gains and losses. Therefore, they are posted to General Ledger as reversing transactions, meaning that General Ledger simultaneously posts reversing transactions to the first day of the next fiscal period following the revalued period. In this way, revaluation has no permanent effect on the general ledger. Create Acquisition Entry From
Select converting acquisition entry from PO Invoice, PO Receipt or AP Invoice.. Convert PO Invoice Detail Line To Determine whether to convert a PO invoice detail line to single asset or multiple assets.

Last Book Depreciation Period Its the default last book depreciation period for all existing assets when you set up the Norming Asset Management. If last book depreciation period of some assets is earlier than the last book depreciation period defined in Setup Options, you can run book depreciation for these assets until the last book depreciation period defined in Setup Options. Last Book Depreciation period is updated after posting of depreciation batch is completed. Tax Support Select this option if you want to track the asset depreciation for tax purpose. Please note that you will NOT be able to turn off the Tax Support option once you select it and exit this screen. Last Tax Depreciation Period Its the default last tax depreciation period for all existing assets when you set up the Norming Asset Management. If last tax depreciation period of some assets is earlier than the last tax depreciation period defined in Setup Options, you can run tax depreciation for these assets until the last tax depreciation period defined in Setup Options. Last Tax Depreciation period is updated after posting of depreciation batch is completed.
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Supports Mexican Depreciation Index Selecting this option will allow you to maintain the Mexican depreciation index for specific year and month, and then include the Mexican index in the depreciation formula. Canadian Tax Pooling Support Select it if you want to record more tax information in asset classification than normal tax support. It is specially designed for the Canadian clients. Allow Tax Capping Select it if you want to compare the asset tax value to the tax capping value, and advise you to adjust the tax value to the tax capping value when you process asset acquisition entry. Tax Value Cap You can enter the tax value cap if you allow tax capping. Options Notebook Numbering Tab The Numbering Tab defines the numbering rule for all the asset accounting transactions.

Use the Numbering tab to: Choose the prefixes and next numbers for the automatically-generated document number for Acquisition Entry, Adjustment Entry, Book Depreciation, Book/Tax Depreciation Reversal, Book/Tax Disposal, Merge and Split. These numbers include a prefix (up to 6 letters) followed by a sequence number. The prefix you assign must be unique and cannot be used for any other type of Accounts Receivable document. You can change these prefixes and next numbers at any time.
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Restrict the length of the automatically-generated number. You can use a maximum length of 22 characters, including prefixes.

Options Notebook Numbering Tab In the Default Tab of Options Notebook, you can find out what is the default Cost Center Category Location Group Classification Account Set Acquisition Code Depreciation Period Depreciation Method Budget Template

Using Optional Fields

You can assign an unlimited number of optional fields to asset registers, lease contract, lease contract detail, lease billing entry, lease billing detail, maintenance order, maintenance order detail, maintenance entry and maintenance entry detail with the Accpac Optional Fields module. This lets you include extra information such as a buyer, warranty, warranty expiry date, service contract number, and etc. in asset register. You define optional fields using the Optional Fields setup form in the Norming Asset Management Setup folder.
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GL Integration
If Sage Accpac General Ledger is integrated with Norming Asset Management, you can define how Norming Asset Management creates GL transaction. Select GL Integration icon for the following Screen:

Norming Asset Management creates G/L transactions for asset transaction batches you post. Each G/L transaction includes all the information you need to accurately update asset and depreciation data in your general ledger. Use the Integration tab to
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 Specify when to create general ledger transactions batch, during posting or on request (using the Create G/L Batch icon). Choose whether to create a new G/L batch, or append G/L transactions to an existing batch, or create and post a new batch when asset transactions are posted. Choose whether or not to consolidate the general ledger transaction each time the asset transaction is posted. If you want to drill down from G/L Transaction to the originating asset transaction entry, be sure to select the Do Not Consolidate option. Select the Transaction tab for the following Screen:

Use the Transactions tab to Specify the type of information to use in the transaction description, detail reference, detail description, and detail comment fields for general ledger transactions. This information also appears on Asset Management posting journals and on General Ledgers Journal Entry form and reports. You can assign one or more pieces of information (segments) to each field, provided that the combined length of the segments and separators does not exceed 60 characters. Fields exceeding this limit will be truncated when you post general ledger transactions. The segments you can select depend on the type of transaction to which you are assigning information and whether the information is for the transaction header or the details. This ensures that the information passed to General Ledger is relevant for each type of transaction. For example, you can assign the ship-to information from invoice details to any of the General Ledger fields.

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When you create general ledger transactions, if no data exists in the source transaction field, the field will be blank in the general ledger transaction. For example, if you assigned the original transaction description to the G/L Entry Description field, but there is no description for a particular entry, the field will be blank in the G/L transaction. To assign information to a G/L transaction field 1. On the Transactions tab, either double-click a particular G/L field for a transaction entry or detail, or select the field, then click Open. 2. On the G/L Integration Detail form that appears, specify information for the field as follows: a. In the Segment Separator field, select a character to separate segments of information. (The separator is used only if you assign more than one segment. The default separator is a hyphen.) b. From the Choose Segments From List, select a segment, then click Include to assign individual segments to the selected G/L field. You can assign a maximum of five segments to a G/L field, providing that the combination does not exceed 60 characters. If the assigned information exceeds this number of characters (including separators), it will be truncated when the transaction is posted. 3. To assign information for other transaction types and G/L fields: a. From the Transaction Type list, select the type of transaction entry or detail. b. The information displayed in the G/L Transaction Field and the Choose Segments From List fields changes, consistent with the selected transaction type. c. From the G/L Transaction Field list, select the G/L field to which you are assigning information. d. Select a separator and assign segments, as described step 2. 4. When you have finished assigning information to G/L fields, click Save, then click Close to return to the G/L Integration form. Changing your choices You can change any of your choices on the G/L Integration Options page at any time. You should be aware that your new choices just apply to general ledger transactions created after the change, and do not affect pre-existing general ledger batches. If you use the Create G/L Batch icon to produce general ledger batches and want to change to produce them during posting, we recommend that you first run Create G/L Batch to process any outstanding transactions.

Account Sets
Select the Account Sets icon for the following Screen:

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This window lets you create groups of general ledger account numbers that you can use to: Categorize assets transactions by accounts to which they are posted in general ledger. These general ledger accounts are: asset control, work in progress, accumulated depreciation. Use separate account sets for different types of assets, work in progress and accumulated depreciation account. Assign different accounts to Asset Control This Year Disposal and Asset Control This Year Adjustment other than Asset Control if you want to reflect current year disposal and adjustment with a separate account Assign different accounts to Accumulated Depreciation This Year Disposal and Accumulated Depreciation This Year Adjustment other than Accumulated Depreciation if you want to reflect current year disposal and adjustment with a separate account. Specify the currency used by assets assigned to the account set in a multicurrency ledger. Enter account numbers in multicurrency account sets (that do not use the functional currency) for unrealized exchange gain and loss, and realized exchange gain and loss. Select Inactive option if you do not want to assign the account set to any assets. The inactive date displays the date of setting inactive account set. Last Maintained date displays the date when the last change is made to the account set.

You must create at least one account set before any acquisition transaction. Multicurrency Account Set

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If you use multi-currency accounting, you assign a currency code to each account set to identify the currency used by the assets you will assign to the account set. Once you assign the account set to any asset, you cannot change its currency. If you use the same account number for all the unrealized and realized exchange gains and losses accounts, the balance in that account will be the net exchange gain or loss on assets. Before using Print the Account Sets report for the records you want to edit or delete. Choose the Account Sets icon from the Setup Reports folder. Print the Asset List with the Profile information to see which assets use the account sets you want to change.

If your company database does not use Accpac ERP General Ledger, the Asset Management will not verify any general ledger account numbers. You will have to check the numbers you specify against the general ledger that you use. Editing account sets You can change everything in most records except the identification code of account set. To change the code, you first add a record with the code you want to use, and then delete the record with the code you do not want. Deleting account sets You can delete account sets only when they are not assigned to assets. If you want to delete a code that is assigned to an asset record, you must first assign a different account set to the asset record, and then delete the unwanted code.

Categories
Select the Categories icon for the following screen:

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The Category allows you to maintain a list of asset categories. If you have set up the mapping link between category and any segment of asset ID in A/M Setup/Options, you must define the appropriate segment code for each category, and the system will use the segment code to make an asset ID. You can assign a default account set to category, the default account set will be automatically assigned to the asset using the category you specified, but you can change account set on acquisition entry. Inactive option can be selected if you do not want to assign the category to any assets. The inactive date displays the date of setting Inactive category. Last Maintained date displays when the last change is made to the category. You must create at least one category before any acquisition transaction.

Groups
Select the Groups icon for the following Screen:

The group allows you to maintain a list of asset groups. You can define the asset group for any grouping purposes. If you have set up the mapping link between group and any segment of asset id in A/M Setup/Options, you must specify the appropriate segment code for each group. Inactive option can be selected if you do not want to assign the group to any assets. The inactive date displays the date of setting inactive group. Last Maintained date displays the date when the last change is made to the group. You must create at least one group before any acquisition transaction.

Locations
Select the Locations icon for the following Screen:

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The Locations allows you to maintain a list of locations where assets are kept. If you have set up the mapping link between location and any segment of asset id in A/M Setup/Options, you must specify the appropriate segment code for each location. Inactive option can be selected if you do not want to assign the location to any assets. The inactive date displays the date of setting inactive location. Last Maintained date displays the date of the last change made to the location. You must create at least one location before any acquisition transaction. Image Tab
Image Tab allows you to attach image file to location. It supports *.bmp and *.jpg format. You can edit the image by clicking the Picture Editor button. It brings up MS Painter program to edit the image.

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Integration Tab
If you use Sage Accpac General Ledger with Norming Asset Management, Integration tab is visible for the Override G/L Account Segment option. Turn on Override G/L Account Segment option to replace segments of GL account when you generate Asset Management transactions involving assets in the location.

Cost Centers
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Select the Cost Centers icon for the following Screen:

The Cost Center allows you to maintain a list of cost center, to which the depreciation expense is distributed. In AM 5.5B, multiple GL accounts can be assigned to a Cost Center for depreciation expense allocation as long as the total percentage of allocation meets 100%. Disposal Cost Account and Proceeds Accounts are also moved to Cost Center. Assign different GL accounts for Depreciation Expense and Adjustments if you want to separate the depreciation expenses and depreciation adjustment on accumulated depreciation. If you have selected Cost Center as a segment of asset ID in A/M Setup/Options, you must specify the appropriate segment code for each cost center. Inactive option can be selected if you do not want to assign the cost center to any assets. The inactive date displays the date of setting inactive cost center. Last Maintained displays the date when last change is made to cost center. You must create at least one cost center before any acquisition transaction.

Acquisition Codes
Select the Acquisition Code icon for the following Screen:

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The Acquisition Codes allow you to define how to work with other Sage Accpac modules to process the asset acquisition transaction. When you process any asset acquisition transaction, you must specify the acquisition code for transaction entry. After acquisition batch is posted, Norming Asset Management will generate GL transaction, AP invoice, AP miscellaneous payment or IC shipment according to the integration option defined in acquisition code. Inactive option can be selected if you do not want assign the acquisition code to any assets. The inactive date displays the date of setting inactive acquisition code. You must create at least one acquisition code before any acquisition transaction. Acquisition with GL

If you select Acquisition with General Ledger, you must specify a default acquisition account for acquisition code. If an acquisition entry uses an acquisition code as above, posting of the acquisition entry will just create a GL transaction to debit asset control account in account set and credit default acquisition account in acquisition code.

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Acquisition with AP Create A/P Invoice

If you select Acquisition with Accounts Payable Create A/P Invoice type, you must specify a default AP clearing account and a default vendor for acquisition code. If an acquisition entry uses an acquisition code as above, posting of the acquisition entry will create a GL transaction and an AP invoice. The GL transaction debits asset control account in account set and credit default A/P clearing account in acquisition code. The default AP clearing account will be assigned to the distribution line on the detail distribution grid on the AP Invoice Entry Acquisition with AP Convert A/P Invoice

If you want to convert an AP invoice to acquisition entry, you need to select Convert A/P Invoice as the transaction type when Accounts Payable is integrated for acquisition. By selecting an acquisition code that converts AP invoice, you can select any posted A/P invoice to convert to an asset acquisition entry. You can select any detail line of AP invoice to convert to assets. The posting of the acquisition entry will create a GL transaction. The GL transaction debits asset control account in account set and credit the account that assigned to the detail line of AP Invoice Entry. Note: Only when Norming Asset Management is set up to Create Acquisition Entry from AP Invoice, you can create an acquisition code to convert AP Invoice.
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Acquisition with AP Create Miscellaneous Payment

If you select Acquisition with Accounts Payable via Miscellaneous Payment, you must specify a default bank clearing account and a default bank code for acquisition code. If an acquisition entry uses an acquisition code as above, posting of the acquisition entry creates a GL transaction and an AP miscellaneous payment entry. The GL transaction debits asset control account in account set and credit default bank clearing account in acquisition code. The default bank clearing account will be assigned to the distribution line on the detail distribution grid on the AP Payment Entry Acquisition with Inventory Control

If you select Acquisition with Inventory Control, you must specify a default I/C location for acquisition code. If an acquisition entry uses an acquisition code integrating with Inventory Control, posting of the acquisition entry will create a GL transaction and an I/C internal usage entry. The GL transaction debits Asset Control account in account set and credit Internal Usage account in I/C category assigned to the I/C item. Acquisition with Purchase Order

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If you select Acquisition with Purchase Order, the default inventor expense account in PO Setup Options will be copied to the acquisition code. If an acquisition entry uses an acquisition code as above, you can convert a PO receipt to an acquisition entry. Posting of the acquisition entry will just create a GL transaction. The GL transaction debits asset control account in account set and credit Default Inventory Expense Account in acquisition code. Note: Only when Norming Asset Management is set up to Create Acquisition Entry from PO Receipt/Invoice, you can create an acquisition code to convert PO Receipt/Invoice.

Depreciation Periods
Select the Depreciation Periods icon for the following Screen:

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The Depreciation Periods allow you to define a variety of depreciation frequency, such as monthly, quarterly, semi-annually, etc. It determines whether or not asset is depreciated in each period. You can change the depreciation period of an existing asset at any time, but it doesnt affect the depreciation history. If you divide one fiscal year into 13 fiscal periods in Common Service of System Manager, Norming Asset Management will also allow you to process asset transactions in 13th period. Inactive option can be selected if you do not want to assign the period code to any assets. The inactive date displays the date of setting inactive period code. Last Maintained date displays the date of the last change made to the period code. You must create at least one period code before any acquisition transaction.

Depreciation Methods
Select the Depreciation Methods icon for the following Screen:

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The depreciation method is the depreciation formula that is used to calculate the asset depreciation. Inactive option can be selected if you do not want to assign the method to any assets. The inactive date displays the date of setting inactive method code. Last Maintained date displays the date of the last change made to the method code. You must create at least one depreciation method before any acquisition transaction. You can define any special formula to meet special requirements. Standard Depreciation Methods SL=Straight Line: This method averages out the asset's rate of use over its expected useful life and uses the same percentage of net cost as the depreciation for each period. DB=Declining Balance: This method calculates one year's depreciation by taking a fixed percentage (using the declining balance fraction) of the net book value that remains at the beginning of the year. SYD=Sum-of-Years-Digits: In this accelerated method, the depreciation percentage for each year decreases, based on a formula that uses the number of years of useful life. The total depreciation adds up to 100 percent. UNIT=Units of Production: This method figures depreciation based on the percentage, in units, of the asset's useful life that is used up in a given period. BMACRS=The US MACRS depreciation rule. It calculates depreciation for assets using SL or DB methods, whichever is higher.
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How to Use Operators in Depreciation Formula Operators are special symbols or words that describe an operation or an action to take place between two or more values. Operators are used in formulas. The program reads the operators in a formula and performs the actions specified. Add + Usage: X+Y (Add value X and Y) Example: 5+6=11 BAV+IA=10,200, Where BAV=10,000 and IA=200 Subtract Usage X-Y (Subtract value Y from value X) Example(s) 244 - 112 = 132 BAV - BSV= 266,818, Where BAV = 455,031 and BSV = 188,213 Multiply * Usage X*Y (Multiply value X by value Y) Example(s) 2883 * 1999 = 5,763,117 BNV * BRT= 250, Where BNV = 1000 and BRT=0.25 Divide / Usage X/Y (Divide value X by value Y) Example(s) 25/5, Returns 5 1/3, Returns 0.333333 BNV/ BEY=2000, Where BNV = 20000 and BEY=10 If the denominator = 0, the calculation will be skipped. If you want to avoid this type of problem, you should put a test in. For example: If BEY = 0 Then 0 Else
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BNY/BEY Endif Parentheses () Usage (X + Y) * Z Performs the calculations inside the parentheses first. Parentheses are used to control the order in which the system calculates a formula. Example(s) 8 + 6 * 3 - 6 / 2 = 23 (8 + 6) * 3 - 6 / 2 = 39 (8 + 6) * (3 - 6 / 2) = 0 BNV - BSV - BAD * 0.8 =1000, where BNV=25,000, BSV=12,000, and BAD=15,000. BNV- (BSV- BAD) * 0.8)=27,400, where BNV=25,000, BSV=12,000, and BAD=15,000. (BNV- BSV -BAD) * 0.8 = -1,600,where BNV=25,000, BSV=12,000, and BAD=15,000. Equal = Usage X = Y (X is equal to Y) The equal operator tells the program to evaluate an expression (x=y) and return a TRUE (if x is equal to y) or FALSE (if x is not equal to y). Example(s) BEY = 5, TRUE, where BEY has a value of 5, FALSE, in all other situations BAD=BNV, TRUE, where the value of BAD is identical to the value of BNV. Comment(s) This operator is often used in expressions with the If-Then-Else operator. For example: If BEY = 0 Then BEY Else (BAV-BSV)/BEY ENDIF Not equal <> Usage X< >Y (X is not equal to Y) The Not Equal operator tells the program to evaluate an expression (X<>Y) and return a TRUE (if X is not equal to Y) or FALSE (if X is equal to Y). Example(s) BEY <> 0, TRUE, where BEY is equal to 10 or BEY is equal to 5, etc. FALSE, where BEY is equal to 0. Comment(s) This operator is often used in expressions with the If-Then-Else operator. For example:
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If BEY <> 0 Then (BAV-BSV)/BEY Else BEY ENDIF Less Than < Usage X < Y (X is less than Y) The less than operator tells the Formula Editor to evaluate an expression (X<Y) and return a TRUE (if X is less than Y) or FALSE (if X is equal to or greater than Y). Example(s) BAV < 20000, TRUE, where BAV = 15000, or BAV = 19999 BAV < 20000, FALSE, where BAV = 20000 or BAV = 40000 Comment(s) This operator is often used in expressions with the If-Then-Else operator. For example: If BAG < BEY Then (BAV-BSV)/BEY Else (BAV-SAV)/BEY/2 ENDIF Greater than > Usage X > Y (X is greater than Y) Example(s) BNV > 200, FALSE, where BNV= 150, BNV = 199, or BNV = 200. BNV > 200, TRUE, where BNV = 400 or BNV= 201. Comment(s) This operator is often used in expressions with the If-Then-Else operator. For example: If BAG > 0 Then (BAV-BSV)/BEY/2 Else (BAV-SAV)/BEY ENDIF Greater or Equal >= Usage X >= Y (X is greater than or equal to Y) Example(s) BNV >= 200, FALSE, where BNV = 150 or BNV = 199. BNV >= 200, TRUE, where BNV = 400, BNV = 200, or BNV = 201.
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Comment(s) This operator is often used in expressions with the If-Then-Else operator. For example: If BAG >=2 Then (BAV-BSV)/BEY Else (BAV-SAV)/BEY/2 ENDIF Less or Equal <= Usage X <= Y (X is less than or equal to Y) Example(s) BNV <= 200, TRUE, where BNV = 150, BNV = 200, or BNV= 199. BNV <= 200, FALSE, where BNV = 400. Comment(s) This operator is often used in expressions with the If-Then-Else operator. For example: If BAG <=BEY Then (BAV-BSV)/BEY Else (BAV-SAV)/BEY/2 ENDIF And (&) and Usage X&Y False & False = False False &True = False True & False = False True & True = True Example(s) If BAG =1 & BNV>0 THEN BNV*BRT/6 ELSE 0 ENDIF Or (|) or Usage X|Y Either X or Y or both is true.
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False or False = False False or True = True True or False = True True or True = True Example(s) If BAG =BEY | BAG=0 Then BAV/BEY /2 Else BAV/BEY Endif IF THEN ELSE Syntax: IF nsExpr1 THEN Statement1 [ELSEIF nsExpr2 THEN Statement2] [... ELSEIF nsExprN THEN StatementN] ELSE StatementE ENDIF Explanation: If nsExpr1 is true then do Statement1, if nsExpr1 is false (Elseif) but nsExpr2 is true, then do Statement2, , if nsExpr1, nsExpr2, , and nsExprN are all false, then do StatementE. Example: If ADATE>= "20010530" Then Floor ((AV-SV)/EY/12) Elseif ADATE< 20100101 Floor (2*NV/EY)/12 Else IV Endif

How to Use Functions in Depreciation Formula FLOOR Syntax: Floor (ngData) Description:
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This function returns a maximum integral number less than or equal to ngData. Example: Floor (3)=3, Floor (3.6)=3, Floor(4)=4 CEIL Syntax: Ceil (ngData) Description: This function returns a minimum integral number greater than or equal to ngData. Example: Ceil (3)=3, Ceil (3.6)=4, Ceil (4)=4 MIN Syntax: MIN (ngData1, ngData2) Description: This function returns ngData1 if ngData1 is less than or equal to ngData2, returns ngData2 if ngData2 is less than ngData1 Example: MIN (3, 4)=3, MIN (3,3)=3, MIN (BNV, BSV)=BNV, where BNV is less than or equal to BSV MAX Syntax: MAX (ngData1, ngData2) Description: This function returns ngData1 if ngData1 is greater than or equal to ngData2, returns ngData2 if ngData2 is greater than ngData1 Example: MAX (3, 4)=4, MAX (3,3)=3 MAX (BNV, BSV)=BNV, where BNV is greater or equal to BSV ROUND Syntax: ROUND (ngData1, #PLACE) Description: This function round ngData1 to the nearest decimal place indicated by #places. Example: ROUND (3.429, 1)=3.4, ROUND (3.429, 2)=3.43, ROUND (3.429, 0)=3 ROUND (3.529, 1)=3.5, ROUND (3.529, 2)=3.53, ROUND (3.529, 0)=4 EXP
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Syntax: EXP (ngData1, ngData2) Description: This function returns the result of a number raised to a power. NgData1 is the base number, and it can be any integer number. NgData2 is the exponent to which the base number is raised, and it can be any integer number. Example: EXP (2, 3) =8, EXP (3.2) =9, EXP (5, 4) =625 GETYEAR Syntax: GETYEAR (ngData) Description: This function returns the year segment of ngData. Ngdata is a Date variable or a date constant, whose format should be YYYYMMDD. Example: GETYEAR (ADATE), if the value of ADATE is 2010-05-30, then returns 2010. GETYEAR (BDATE), if the value of BDATE is 2009-01-05, then returns 2009. GETYEAR (20110120), returns 2011. GETMONTH Syntax: GETMONTH (ngData) Description: This function returns the month segment of ngData. Ngdata is a Date variable or a date constant, whose format should be YYYYMMDD. Example: GETMONTH (ADATE), if the value of ADATE is 2010-05-30, then returns 5. GETMONTH (BDATE), if the value of BDATE is 2009-01-05, then returns 1. GETMONTH (20110120), returns 1. GETDAY Syntax: GETDAY (ngData) Description: This function returns the month segment of ngData. Ngdata is a Date variable or a date constant, whose format should be YYYYMMDD. Example:
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GETDAY (ADATE), if the value of ADATE is 2010-05-30, then returns 30. GETDAY (BDATE), if the value of BDATE is 2009-01-05, then returns 5. GETDAY (20110120), returns 20. PASTDAYS Syntax: PASTDAYS (ngData) Description: This function returns days from the first day in the year of ngData to ngData . Ngdata is a Date variable or a date constant, whose format should be YYYYMMDD. Example: PASTDAYS (ADATE), if the value of ADATE is 2010-05-30, then returns 149. PASTDAYS (BDATE), if the value of BDATE is 2009-01-05, then returns 4. PASTDAYS (20110120), returns 19. DAYDIFF Syntax: DAYDIFF (ngData1, ngData2) Description: This function returns the day difference between ngData1 and ngData2. Ngdata1and Ngdata2 are both Date variables or date constants, whose format should be YYYYMMDD. If ngData1 is earlier than ngData2, then returns a positive integer; If ngData1 is later than ngData2, then returns a negative integer, else returns zero. Example: DAYDIFF (ADATE, BLTDATE), if the value of ADATE and BLTDATE respectively are 2010-0530 and 2010-12-30, then returns 214. DAYDIFF (20110120, ADATE), if the value of ADATE is 2010-01-20, then returns -365. How to Use Variables in Depreciation Formula This section describes all the variables used to define depreciation formula, to help you understand how to use these variables to create the depreciation method that meets your requirements. BAV (Book Value) is the adjusted acquisition cost of asset. It is equal to the original acquisition cost in the beginning, but it may be added or reduced by the adjustment transaction. Usually, the straight-line method uses the formula BAV/BEY to average the asset value over its life. If the asset value is never adjusted in life, this formula can make the accumulated depreciation equal to the asset value at the end of life, but if the asset value is added or reduced in life, this formula could not make the accumulated depreciation equal to the asset value. Lets take a 5-year-life asset for example: Year Original Adjusted Yearly Accumulated Net Value Value Value Depreciation Depreciation
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1 2 3 4 5

100 100 100 100 100

100 100 100 120 120

20 20 20 24 24

20 40 60 84 108

80 60 40 36 12

If the depreciation transaction is processed once a year and the asset value is never adjusted (the depreciation frequency is defined by the Depreciation Period of asset), we can use the formula BAV/BEY for the straight line method to calculate the yearly asset depreciation, if the depreciation transaction is processed once a period and the asset value is never adjusted, the formula BAV/BEY/12 can be used for the straight line method to calculate the period asset depreciation. BNV (Book Net Value) is the asset net value, just equal to the adjusted asset value minus the accumulated depreciation. It is updated each time depreciation batch is posted. Because the normal formula for straight-line method might not make the asset accumulated depreciation equal to the adjusted asset value at the end of life, we use the variable BNV to create another formula BNV/(BEY-BAG) to average asset net value over its remaining life, this formula ensure the accumulated depreciation is equal to the adjusted asset value at the end of asset life. BEY is the estimated life of asset, and BAG is the asset age, we will discuss the both variables in the following section. Lets still take a 5-year-life asset for example, Year 1 2 3 4 5 Original Value 100 100 100 100 100 Adjusted Value 100 100 100 120 120 Asset Age 0 1 2 3 4 BEY-BAG 5 4 3 2 1 Yearly Depreciation 20 20 20 30 30 Accumulated Depreciation 20 40 60 90 120 Net Value 100 80 60 60 30

At the end of asset life, the accumulated depreciation is equal to the adjusted asset value. If the depreciation transaction is processed once a year (the depreciation frequency is defined by the Depreciation Period of asset), we can use the formula BNV/(BEY-BAG) for the straight-line method to calculate the yearly depreciation of the adjusted asset value. However, we CANNOT use the formula BNV/(BEY-BAG)/12 for the straight-line method to calculate the monthly depreciation. Another formula will be introduced in the variable BDT to handle the monthly depreciation for the straight-line method. BSV (Book Salvage Value) is an assets estimated net scrap, residual value, or trade-in value as of the estimated date of disposal. It can be changed by the adjustment transaction. For the straight-line method, we often include salvage value in the formula, such as (BAV-BSV)/BEY, (BNV-BSV)/(BEY-BAG), and etc., to make the asset net value equal to the salvage value at the end of life.
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BEY (Book Estimated Life) is total number of service units expected from an asset, its measured in years. It can be changed by the adjustment transaction. BRT (Book Depreciation Rate) is the yearly or monthly depreciation rate, for a 5-year-life asset using the straight-line method, the yearly depreciation rate is 0.2, and the monthly depreciation rate is 0.016. We can use BRT to create the formula BAV*BRT for the straight-line method. BAG (Book Age) is the asset age, which is zero in the first service year, one in the second year, two in third year it is only updated by the year-end processing. Usually, BAG is used to calculate the remaining life of asset, and to tell how many years an asset has been put into service. When you use the acquisition entry or import facility to load the existing asset, you must specify the correct book age for the existing asset using a depreciation formula that includes the variable BAG. Otherwise, the depreciation calculation will not meet the expectation. BAD (Book Accumulated Depreciation) is the total depreciation amount of asset since its put into service, equal to the adjusted asset value (BAV) minus the asset net value (BNV). It is immediately updated on posting of asset depreciation transaction batch. When you use the acquisition entry or import facility to load the existing asset, you must specify the correct book age for the existing asset using a depreciation formula that includes the variable BAD. Otherwise, the depreciation calculation will not meet the expectation. BDT (Book Accumulated Depreciation Count) is the total depreciation count of asset since its put into service. It is immediately updated on posting of asset depreciation transaction batch. Usually, BDT is used to calculate the remaining depreciation count of asset, and to tell how many times an asset has been depreciated since its put into service. In the variable BNV, we introduced the formula BNV/(BEY-BAG) for the straight-line method to calculate the yearly depreciation, here we use BDT to make the formula BNV/(12*BEY-BDT) for the straight-line method to calculate the monthly depreciation. This formula averages the asset net value over its remaining life that is measured in depreciation counts. Lets still take a 5-year-life asset for example, Year Depr. Count 1 1 1 2 1 3 1 4 1 5 Remaining Count 60 59 58 57 56 Asset Value 100 100 100 100 100 Net Value 100 98.333 96.666 94.999 93.332
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Monthly Depreciation 1.667 1.667 1.667 1.667 1.667

Accumulated Depreciation 1.667 3.334 5.001 6.668 8.335

 1 2 2 2 2 2 5 5

12 13 14 15 16 24 59 60

49 48 47 46 45 37 2 1

. 100 100 100 120 120 120 120 120

81.663 79.996 78.329 96.662 94.561 77.753 4.203 2.101

1.667 1.667 1.667 2.101 2.101 2.101 2.102 2.101

20.004 21.671 23.338 25.439 27.540 44.348 117.899 120.000

At the end of asset life, the accumulated depreciation is just equal to the adjusted asset value. When you use the acquisition entry or import facility to load the existing asset, you must specify the correct book accumulated depreciation count for the existing asset using a depreciation formula that includes the variable BDT. Otherwise, the depreciation calculation will not meet the expectation. BYDT (Book Year Depreciation Count) is the total depreciation count of asset as of the current period in the current year. It is immediately updated on posting of asset depreciation transaction batch. When you use the acquisition entry or import facility to load the existing asset, you must specify the correct Book Year Depreciation Count for the existing asset using a depreciation formula that includes the variable BYDT. Otherwise, the depreciation calculation will not meet the expectation. TAV (Tax Value) is the asset value for tax purpose. It could be used to define tax depreciation formula. If you dont select Tax Support option, you dont need to use this variable. TNV (Tax Net Value) is the asset net value for tax purpose. It could be used to define tax depreciation formula. If you dont select Tax Support option, you dont need to use this variable. TSV (Tax Salvage Value) is the asset salvage value for tax purpose. It could be used to define tax depreciation formula. If you dont select Tax Support option, you dont need to use this variable. TEY (Tax Estimated Life) is the estimated life of asset for tax purpose. It could be used to define tax depreciation formula. If you dont select Tax Support option, you dont need to use this variable. TRT (Tax Depreciation Rate) is the yearly or monthly depreciation rate for tax purpose. It could be used to define tax depreciation formula. If you dont select Tax Support option, you dont need to use this variable.
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TAG (Tax Age) is the asset age for tax purpose, and it is zero in the first service year, one in the second year, two in third year it is only updated by the year-end processing. It could be used to define tax depreciation formula. If you dont select Tax Support option, you dont need to use this variable. TAD (Tax Accumulated Depreciation) is the accumulated depreciation in tax method. It could be used to define tax depreciation formula. If you dont select Tax Support option, you dont need to use this variable. If you selected Tax Support option, you must specify the correct tax accumulated depreciation for the existing asset using a tax depreciation formula that includes the variable TAD when you use the acquisition entry or import facility to load the existing asset. Otherwise, the tax depreciation calculation will not meet the expectation. TYDT (Tax Year Depreciation Count) is the total tax depreciation count of asset since its put into service. It is immediately updated on posting of asset depreciation transaction batch. If you dont select Tax Support option, you dont need to use this variable. If you selected Tax Support option, you must specify the correct tax accumulated depreciation count for the existing asset using a tax depreciation formula that includes the variable TYDT when you use the acquisition entry or import facility to load the existing asset. Otherwise, the tax depreciation calculation will not meet the expectation. WL (Estimated Capacity) is the total production output expected from an asset. It can be measured in miles, hours, units or similar measures. It could be changed by the adjustment transaction. This variable could be used to define the units of production method. This method is based on the assumption that depreciation is solely the result of use and that the passage of time plays no role in the depreciation process. WLA (Accumulated Production) is the total production output of asset since its put into service. It can be measured in miles, hours, units or similar measures .It is updated by the periodic processing. WLTP (This Period Production) is the production for the current depreciation period. It is used to calculate this depreciation charge if the unit of measure formula is used. IA (Initial Allowance) is used to define the book or tax depreciation formula to adjust the depreciation expenses that affect the taxable income. ADATE (Acquisition Date) is only used to tell if the asset acquisition date is less or greater than a specific date.

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BDATE (Book Start Date) is only used to tell if the book start depreciation date of asset is less or greater than a specific date. TDATE (Tax Start Date) is only used to tell if the tax start depreciation date of asset is less or greater than a specific date. AQM (Month of Acquisition Date) is the asset acquisition month. It is used to tell how many months an assert will be used in the first year. AQP (Period of Acquisition Date) is the asset acquisition period, and its equal to the AQM if the fiscal calendar is the same as the normal calendar. It can be used to tell how many periods an asset will be used in the first year. We use this variable to create a formula as below for the straight-line method in half-year convention to calculate the yearly depreciation ((the depreciation frequency is defined by the Depreciation Period of asset) IF BAG =0 & AQP>1 THEN BAV/BEY/2 ELSEIF BAG= BEY& AQP<12 THEN BAV/BEY/2 ELSE BAV/BEY ENDIF DAYS (Days from Start Date to Session Date) is the total number of days from the book depreciation start date to the current session date. We can use this variable to create a formula as below to calculate the depreciation from the start date to the session date. (BAV-BSV)*Days/BEY/365 DPD (Book Days since Last Depreciation) is the total number of days from the last depreciation date to the current transaction date. We can use this variable to create a formula as below to calculate depreciation on a daily basis. (BAV-BSV)*DPD/TLD TLD (Total life in Days) is the total number of days for asset life, which is from the start date to retirement date. CYD (Days of Current Year) is the total number of days for current year. CFYD (Days of Current Fiscal Year) is the total number of days for current fiscal year. BRP (Book Recovery Period) is used for MACRS depreciation formula. BDBRT (Book Decline Balance Rate) is the depreciation rate if Decline Balance method is used. It is used for MACRS depreciation formula. BCONV (Book Depreciation Convention) is the convention used for MACRS method. It can be Half-Year, Mid-Quarter, Mid-Month.
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BDEPBS (Book Depreciating Basis) is the depreciable amount at the beginning of the year. It is used for MACRS depreciation formula. BCONVC (Book Depreciation Convention Coefficient) is used for MACRS formula. It is calculated by the following principle: If the Half-Year convention is used, its value is 0.5; If the Mid-Quarter convention is used, it is (2*CEIL (AQP/3) 1)/8; If the Mid-Month convention is used, it is (2*AQP 1)/24. BRL (Book Remaining Life) is used for MACRS formula. It is calculated by (BRP BAG) + BCONV. BINV (Business Investment Percentage) is the ratio of business invested portion to the initial cost. It can be used to adjust depreciation basis. S179A (Section 179 Allowance) can be used to adjust depreciation basis. SPEA (Special Allowance) can be used to adjust depreciation basis. BDIDATE (Book Disposal Date) can be used in functions GETYEAR, GETMONTH, GETDAY to get year, month and day of book disposal date; can be used in functions DAYDIFF and PASTDAYS to get days difference. BLTDATE (Book Last Depreciation Date) can be used in functions GETYEAR, GETMONTH, GETDAY to get year, month and day of book last depreciation date; can be used in functions DAYDIFF and PASTDAYS to get days difference. BSLDAYS (Days from Book Start Date to Last Depreciation Date) is the total days from start date to last depreciation date. TRXDATE (Transaction Date) is the date on depreciation form, can be used in functions GETYEAR, GETMONTH, GETDAY, DAYDIFF and PASTDAYS. LOGDATE (Session Date) is the date when user logs in ACCPAC.

How to meet the US MACRS requirement A standard MACRS formula has been created with the activation of Norming Asset Management version 5.2. To use this formula in the depreciation process, you need to select US Support option and enter the fields of recovery period, convention, and decline balance rate in acquisition entry. The depreciation basis is updated upon the Year End processing.

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You can define the required MACRS formula through Depreciation Method to meet the specific business needs. To maintain another book that follows US MACRS standard in asset deprecation, you must 1. Select the Tax Support in Setup /Option 2. Then select the US MACRS support in Setup /Option 3. Specify the MACRS code in the tax page of acquisition entry How to meet ACRS requirement Norming Asset Management 5.2 maintains a depreciation rate table for ACRS method. To use ACRS method or alternate ACRS method, you need to select US Support option and simply select ACRS class code in acquisition entry.

Classification
If you dont select the Canadian Tax Pooling support, the classification just allow you to maintain a list of asset classifications, it can be used only to group your assets If you select the Canadian Tax Pooling support, the classification is used to calculate the acquisition cost, proceeds amount, CCA balance of all assets that have been assigned to the classification. Select the Classifications icon for the following Screen:

In Classification, you can Specify the tax rate and CCA formula for classification if Canadian Tax Pooling support is selected in Setup Options, Specify the tax capping value if Allow Tax Capping support is selected.
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If you select the Canadian Tax Pooling support, you must create at least one classification before any acquisition transaction.

Capitalization Budget
Select the Capitalization Budget icon. The following screen will appear:

This window let you Define capitalization budget code. Specify a description (name) for each budget Specify the capitalization budget amount. Select default budget to speed up the acquisition entry.

The Norming Asset Management will update the actual expenditure and calculate the variance automatically upon posting of asset acquisition batch.

Tax Pooling Formula

Select Tax Pooling Formula icon, the following screen appears:

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This window lets you define Tax Pooling Formula based on your tax needs.

Asset Templates
Select Templates icon, the following screen displays: A template enables you to define a set of default fields for assets. It speeds asset acquisition data entry. If the US Support option is selected, the US Support tab is visible to enter the default ACRS/MACRS fields.

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Responsibilities
Select Responsibilities icon, the following screen displays:

The Responsibilities allows you to maintain a list of employees who are responsible for assets. You can specify a particular employee for each asset on Misc. Page of acquisition detail or Asset Register. If Norming Payroll Manager, Canadian Payroll or US Payroll is activated in the database, this icon is invisible, and you can select employees from the payroll modules.

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Chapter 4 Asset Accounting Asset Accounting

This chapter will tell you how to: Acquire Assets. Depreciate Assets. Adjust Assets. Dispose Assets. Merge Assets. Split Assets

Overview
In Norming Asset Management, you can find the core daily or periodic functionalities of the asset transaction, such as acquisition, depreciation, depreciation reversal, adjustment, disposal, merge and split. They are used to maintain and update the asset register.

Acquisition
The Asset Acquisition allows you to acquire new assets and take on existing assets after you set up the A/M Module. Before you use this application for the first time, be sure to have: Defined all the setup options, such as asset ID structure, processing options, optional fields. Created account set, acquisition code, category, cost center, group, location, classification and budget. Defined the depreciation period. Defined the depreciation method for book and tax purpose. Transaction Type for Acquisition Entry The acquisition entry with the transaction type selected as New allows user to create a new asset ID, and creates GL transaction and possibly some sub-ledger transaction during the posting process. The acquisition entry with the transaction type selected as Existing allows user to create a new asset ID, but does not creates GL transaction or any sub-ledger transaction during the posting process.
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The acquisition entry with the transaction type selected as New Add-on allows user to add value to existing asset, and creates GL transaction and possibly some sub-ledger transaction during the posting process. The acquisition entry with the transaction type selected as Existing Add-on allows user to add value/accumulated depreciation to existing asset, but does not creates GL transaction or any sub-ledger transaction during the posting process.

How to process an acquisition entry for a new asset 1. Select Acquisition Entry icon in A/M Transaction, the Acquisition Entry screen will appear:

2. Click the batch New button and enter the batch description. In the batch header, select New as the default transaction type for the batch. The acquisition entry can have a different transaction type from the default transaction type. 3. Click the entry New button and enter the entry description. 4. Select New for the transaction type. 5. Enter the document number. If AP invoice will be created from the acquisition entry, please enter the AP invoice number. 6. Enter or select an asset template. 7. Specify the transaction date and fiscal period. 8. Select an acquisition code for the acquisition entry. 9. If the acquisition code specifies the acquisition process with General Ledger, please define the clearing account. If the acquisition code specifies the acquisition process with Create AP invoice, please define the clearing account and the AP vendor. You can determine whether to calculate the tax for AP invoice. If the acquisition code specifies the acquisition process with Create AP miscellaneous payment, please define the clearing account and the bank code for the acquisition entry. If the acquisition code specifies the acquisition process with Inventory Control, please enter or
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select an IC location for the acquisition entry. 10. Press the Insert key to create a new detail line. 11. Select another asset template for acquisition detail line if needed. 12. Double Click the Asset Column or Press F6 Key to bring up Generate Asset ID screen and enter the asset category, location, group and cost center.

If blank segment is defined as part of the asset ID, you must specify a value for the blank segment. If automatic sequence number is part of the asset ID, the Generate Asset ID program automatically populates a number based on the value of ID segment that you specified. Click the New button next to the Auto. Number field to generate a new sequence number for the auto-numbering segment. 13. Click the Create ID button and go back to the acquisition entry screen, the system has created an asset ID automatically according to the asset ID structure defined in the Setup Options.

14. Enter the asset description. 15. Define the asset status, Normal or WIP 16. Press F9 to edit the asset information in the following screen:
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17. If you select the Canadian Tax Pooling support, you must enter or select the classification code. 18. Select or enter account set, budget and acquisition date for the asset. 19. Checks the Component option if the asset is a component of one existing asset, and then select the Master ID. 20. If US Support option is selected, click the Us Support tab to have the following screen:

In the above screen, you must enter all the asset fields required to calculate depreciation by US MACRS rule. The depreciation basis is always equal to the asset value. You need to specify the Business Investment Use percentage, the Section 179 allowance and special allowance. In addition, you must define the recovery period, decline balance rate and convention. If you dont specify correct information in this tab, the system will not make a correct calculation for depreciation under the US MACRS rule.
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21. Click the Book tab to go to the Book page.

22. Select or enter the Depreciation Method. 23. Select or enter the appropriate Depreciation Period code, it will define the depreciation frequency, such as monthly, quarterly, semi-yearly, yearly, and etc. 24. Enter the depreciation start date, estimated life and depreciation rate. 25. If asset vendor uses foreign currency, you can determine whether to revalue the asset in future by checking the Revalue option. 26. If asset vendor uses foreign currency, you can specify the exchange rate for asset acquisition. 27. Enter the Original Purchase Cost, Adjusted Book Value, and Salvage Value in source or functional currency. Original Purchase Cost will not be affected by any revaluation. 28. If you have selected Tax Support in the Setup option, please click the Tax tab to have the Tax screen.

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29. Select or enter the tax depreciation method, tax depreciation period, tax depreciation start data and estimated life for tax purpose. 30. Enter the Original Purchase Cost, Adjusted Book Value, and Salvage value for tax purpose. 31. If your asset uses the units of production depreciation method, or you want to maintain the asset production information, please go to Production page to enter estimated capacity and the unit of measure, otherwise you can skip this page.

Notes: Norming Asset Management provides another interface to ease the production update. (Refer to Production Batch in A/M Periodic Processing) 32. Please go to the Misc. tab to have the following screen, and enter the other information for the asset, such as unit quantity, insurance company, insurance policy, insurance date, insured value, specification, responsibility, initial allowance and notes.

33. If you want to use any optional fields for asset record, go to Optional Fields page to enter the
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extra information you defined for asset in Optional Fields of Setup folder.

34. If you want to attach any document and image for the asset you are processing, click the Image tab. You can attach asset invoice, insurance form, asset picture, certification, etc.

35. Go to the Units page to maintain the bar code and other unit information.

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36. Click the Add/Save button. 37. Click the Close button to go back to the acquisition entry screen. 38. If you have another asset to enter in the acquisition entry, just repeat the above step from Step 10. If you have another asset to process with a new entry, please repeat the above step from Step 3. If you have another asset to process with a new batch, please repeat the above step from Step 2. How to process an acquisition entry for an existing asset 1. Select Acquisition Entry in A/M Transaction, the Acquisition Entry screen will appear. 2. Click the batch New button and enter the batch description. 3. Enter the batch date and select Existing as the default transaction type. The acquisition entry can have a different transaction type from the default transaction type. 4. Click the entry New button and enter the entry description. 5. Select Existing for the transaction type. 6. Enter the document number. 7. Enter or select an asset template. 8. Specify the transaction date and fiscal period. 9. Select an acquisition code for the acquisition entry. Because the acquisition entry with the Existing transaction type will not create General Ledger or Sub-ledger transaction, you can select any acquisition code for the acquisition entry. 10. Press the Insert key to create a new detail line. 11. Select another asset template for acquisition detail line if needed. 12. Double Click the Asset Column or Press F6 Key to bring up Generate Asset ID screen and enter the asset category, location, group and cost center.

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13. Click the Create ID button and go back to the acquisition entry screen. The system has created an asset ID automatically according to the asset ID structure defined in the Setup Options.

14. Enter the asset description. 15. Define the asset status, Normal or WIP. 16. Press F9 key or click Asset Detail to edit the asset information in the following screen:

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17. If you select the Canadian Tax Pooling support, you must enter or select the classification code. 18. Select or enter account set, budget and acquisition date for the asset. 19. Check the Component option if the asset is a component of another asset, and then select the Master ID. 20. If US Support option is selected, click the US Support tab to have the following screen:

In the above screen, you must enter all the asset fields required to calculate depreciation by US MACRS rule. The depreciation basis is always equal to the asset value. You need to specify the Business Investment Use percentage, the Section 179 allowance and special allowance. In addition, you must define the recovery period, decline balance rate and convention. If you dont specify correct information in this tab, the system will not make a correct calculation for depreciation under the US MACRS rule. 21. Click the Book tab to go to the Book page.
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22. Select or enter the depreciation method. 23. Select or enter the appropriate depreciation period code. It will define the asset depreciation frequency, such as monthly, quarterly, semi-yearly, yearly, and etc. 24. Enter the book depreciation start date, book estimated life and book depreciation rate. 25. If the variable BAG is used in the depreciation formula, you must enter the book age, otherwise you can ignore this field. (The asset age is zero for the first year, one for the second year, two for the third year etc. It is updated only by the Year End Processing in the A/M Periodic Processing) 26. If the variable BYDT is used in the depreciation formula, you must enter this year depreciation count, otherwise you can ignore this field. It is updated upon the posting of depreciation batch. The year-end processing will reset the year depreciation count to zero. 27. If the variable BDT is used in the depreciation formula, you must enter the accumulated depreciation count, otherwise you can ignore this field. It is updated upon the posting of depreciation batch. 28. If asset vendor uses foreign currency, you must specify the exchange rate and determine whether to revalue the asset in future. 29. Enter the Original Purchase Cost, Adjusted Book Value, Salvage Value, This Year Adjustment, This Year Depreciation and Accumulated Depreciation in source or functional currency. Notes: This Year Adjustment and This Year Depreciation will be reflected in the asset history and asset schedule report in the following way: One history record with the transaction type of Take-on for previous year purchased assets will be generated with the specified opening cost and depreciation: Opening Cost = Adjusted Book Value This Year Adjustment Opening Depreciation = Accumulated Depreciation This Year Depreciation One history record with the transaction type of Acquisition for current year purchased
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asset will be generated with the specified acquisition: This Year Acquisition = Adjusted Book Value This Year Adjustment One history record with the transaction type of Value Asset will be generated for the valued assets with the specified adjustment. One history record with the transaction type of Book Depreciation will be generated with the specified depreciation. 30. If you have selected Tax Support in the Setup option, you must click the Tax tab to the Tax screen.

31. Select or enter the tax depreciation method, tax depreciation period, tax depreciation start date, estimated tax life, tax depreciation rate. 32. If the variable TAG is used in the depreciation formula, you must enter the tax age, otherwise you can ignore this field. (The asset age is zero for the first year, one for the second year, two for the third year etc. It is updated only by the Year End Processing in the A/M Periodic Processing) 33. If the variable TYDT is used in the depreciation formula, you must enter this year depreciation count, otherwise you can ignore this field. It is updated upon the posting of depreciation batch. The year-end processing will reset the year depreciation count to zero. 34. If the variable TDT is used in the depreciation formula, you must enter the accumulated depreciation count, otherwise you can ignore this field. It is updated upon the posting of depreciation batch 35. Enter the original purchase cost, adjusted tax value, tax salvage value, this year adjustment, this period tax depreciation, last period tax depreciation, this year tax depreciation, last year tax depreciation and accumulated tax depreciation in functional currency. 36. If the asset uses the units of production depreciation method, or you want to maintain the asset production information, please go to Production page to enter the estimated capacity, production unit of measure, this year production, last year production and accumulated production, otherwise you can ignore this page.
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Notes: Norming Asset Management provides another Interface, which ease your production update. (See Production Batch in A/M Periodic Processing) 37. Please go to the Misc. page to have the following screen, where you can enter additional information for asset, such as insurance company, insurance policy, insurance date, insured value, specification, responsibility, initial allowance, notes, etc.

38. If you define any optional fields for asset, go to Optional Fields page to enter the extra information you define for asset.

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39. If you want to attach any document and image for the asset you are processing, click the Image tab. You can attach asset invoice, insurance form, asset picture, certification, etc. 40. Go to the Units page to maintain the bar-code and other unit information. 41. Click the Add/Save button. 42. If you have another asset to enter in the acquisition entry, just repeat the above step from Step 10. If you have another asset to process with a new entry, please repeat the above step from Step 3. If you have another asset to process with a new batch, please repeat the above step from Step 2. How to process an acquisition entry for an add-on asset 1. Select Acquisition Entry in A/M Transaction, the Acquisition Entry screen will appear. 2. Click the batch New button and enter the batch description. 3. Enter the batch date and select New Add-on as the default transaction type. The acquisition entry can have a different transaction type from the default transaction type. 4. Click the entry New button and enter the entry description. 5. Select New Add-on for the transaction type. 6. Enter the document number. 7. Enter or select an asset ID to add value to. 8. Specify the transaction date and fiscal period. 9. Select an acquisition code for the acquisition entry. If the acquisition code specifies the acquisition process with General Ledger, please define the clearing account. If the acquisition code specifies the acquisition process with AP - Create AP invoice, please define the clearing account and the AP vendor. You can determine whether to calculate the tax for AP invoice. If the acquisition code specifies the acquisition process with AP Create AP miscellaneous payment, please define the clearing account and the bank code for the acquisition entry. If the acquisition code specifies the acquisition process with Inventory Control, please enter or select an IC location for the acquisition entry. 10. Press the Insert key to create a new detail line.
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11. Enter the book source value. 12. If the acquisition entry is processed with General Ledger or AP miscellaneous payment, enter the acquisition currency, rate type and exchange rate to calculate the book functional value and tax value.

13. If you have another detail line to add, please repeat the above steps from step 10. 14. If you have another acquisition entry to add, please repeat the above steps from step 4. How to acquire an asset with Inventory Control By the integration of Inventory Control, you can issue inventory items to build an asset or WIP. Posting of acquisition entry will create and post an I/C Internal Usage entry, and run the I/C day end processing automatically for the internal usage entry. After I/C day end processing is finished, the stock value will be passed over to the asset as the original purchase cost. GL transaction will be created upon request. 1. 2. 3. Select Acquisition Entry in A/M Transaction, the Acquisition Entry screen will appear. Click the batch New button and enter the batch description. Enter the batch date and select the default transaction type for batch. The acquisition entry can have a different transaction type from the default transaction type. 4. Click the entry New button and enter the entry description. 5. Select New for the transaction type. 6. Enter the document number. 7. Enter or select an asset template. 8. Specify the transaction date and fiscal period. 9. Select an acquisition code for the acquisition entry. 10. To issue the I/C stock for asset construction, you must select an acquisition code that process acquisition with Inventory Control. 11. Specify a default I/C location for the acquisition entry.
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12. Press the Insert key to create a new detail line. 13. Select another asset template for acquisition detail line if needed. 14. Double Click the Asset Column or Press F6 Key to bring up Generate Asset ID screen and enter the asset category, location, group and cost center.

15. Click the Create ID button and go back to the acquisition entry screen. The system has created an asset ID automatically according to the asset ID structure defined in the Setup Options.

16. 17. 18. 19. 20. 21.

Enter the asset description. Define the asset status, Normal or WIP. Select or enter an inventory item number. Specify a category for the item shipment. Enter or select the code for the location from which you will ship the item on the detail line. Enter the number of units of the item being issued for the detail line. Note: The number of units cannot be negative. 22. Make sure the number of units you specify for the detail is expressed in the unit of measure you choose.
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23. Press F9 key to bring up the asset detail screen to edit asset information.

24. Define the classification, account set, budget and acquisition date. 25. Click Book tab to go to Book Page.

26. Define the book depreciation method, depreciation period, start date, estimated life, and depreciation rate. Note: the Original Purchase Cost and Adjusted Book Value will be updated with the stock value automatically after the acquisition entry is posted. 27. Go to Tax page to define tax depreciation method, depreciation period, start date, estimated life, and depreciation rate. Note: the Original Purchase Cost and Adjusted Tax Value will be updated with the stock value automatically after the acquisition entry is posted. 28. Go to other pages to define other asset information if necessary.
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29. 30. 31. 32.

Click Save to save the asset detail information. Click Close to go back to the acquisition entry. Click Add to add the entry. If you have another item to issue in the acquisition entry, just repeat the above step from Step 12. If you have another asset to process with a new entry, please repeat the above step from Step 3. If you have another asset to process with a new batch, please repeat the above step from Step 2.

How to acquire assets with Purchase Order With the integration of Purchase Order, you can streamline the asset requisition, acquisition and invoicing process. The procedure with Purchase Order may include requisition, purchase order, receiving or invoice, which is based on the Setup Options. Once the acquisition batch created from PO Receipt/Invoice is posted, assets register will be set up, and GL transaction could be created upon request. The following chart outlines the steps in a normal processing cycle of asset acquisition with PO. Enter asset requisition in Purchase Order Post or print requisition for approval

Convert Purchase Requisition to PO Enter PO receipt against PO Enter PO invoice against PO receipt(If converting Acquisition Entry from PO Invoice) Run Day End Processing in I/C or P/O

Convert PO Receipt or Invoice to asset acquisition entry Edit asset description, category, group, cost center, and location for each detail line. Post acquisition batch to create asset register and GL Transaction.

Create AP invoice from PO

If necessary: Print PO Invoice/Receipt Listing report to see if all PO receipts/invoices have been converted to acquisition entry Merge assets in Merge Entry Split assets in Split Entry

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1. To create asset requisition, open Requisition Entry in Purchase Order and select the vendor.

You need to enter the following information for each detail line: Non-Stock Item Number. Item Description (Asset Description). Quantity Ordered. The units of asset requested. Unit Cost or Total Cost.

2. Create purchase order from the posted requisition. For each asset item, enter the total cost.

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3. Enter PO receipt against the purchase order. You can partially receive assets by entering the received quantity or receive all by clicking Receive All button.

4. Enter PO invoice against the PO receipt if you choose to create acquisition entry from PO invoice.

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5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.

Run Day End Processing in IC or PO. Open Acquisition Entry in Norming Asset Management Create a new batch or select an open batch. Click the entry New button and enter the entry description. Select New or New Add-on for the transaction type. Enter the document number if you do not want the system to generate document number automatically. If the transaction type is Add-on, please enter or select an asset ID to add value to. If the transaction type is New, please enter or select an asset template for the new asset. Specify the transaction date and fiscal period. Select an acquisition code for the acquisition entry. To convert a PO receipt/invoice to an acquisition entry, you must select an acquisition code that process acquisition with Purchase Order. Enter or select the PO number and PO receipt number to convert.

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Enter or select the PO number and PO invoice number to convert if you choose to create acquisition entry from PO invoice.

16. Click the Go button, a message box will be prompted and ask you whether you want to capitalize the allocated tax. By clicking off the box, the system will bring up all the PO receipt/invoice detail lines in the following screen: .

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Notes: All the detail lines in PO invoice are displayed, but only the non-stock or non-inventory item can be selected for asset conversion. You can change the asset template for each detail line. 17. Determine whether to convert each line to single asset or multiple assets. If you want to convert each detail line to multiple assets, each detail line will be split to a number of assets according to the purchased quantity and unit price. 18. Click Convert to create the asset acquisition entry. 19. Click Close to go back the acquisition entry.

Notes: When converting PO receipt/invoice details to assets, the asset ID is generated automatically based on the asset template. The PO vendor CANNOT use a different currency from the account set of asset template. The acquisition entry converted from PO invoice will not create AP invoice. A PO receipt/invoice entry cannot be converted to more than one acquisition entry. If Norming Asset Management is not set up to Create Acquisition Entry from PO Invoice or Receipt, you cannot acquire assets with Purchase Order. 20. Define the asset status, Normal or WIP. 21. Press F9 key to bring up the following screen to edit asset information.
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How to post an acquisition batch 1. Select Acquisition Batch List in A/M Module, A/M displays the Acquisition Batch List screen:

2. Highlight the batch you want to post, and double click the Status column to change the batch status to Ready To Post. 3. Click the Post button, and the system will post all the batches with the Ready To Post status. After the batch is successfully posted, the following message will pop up.

Notes: Only the acquisition entry with the New or New Add-on transaction type will create GL transaction. If some acquisition entry is processed with AP Create AP invoice, the posting process will create AP invoice entry.
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 If some acquisition entry is processed with AP Create AP miscellaneous payment, the posting process will create AP payment entry. If some acquisition entry is processed with Inventory Control, the posting process will create I/C shipment entry. If some acquisition entry is processed with Purchase Order, the posting process just creates GL transaction.

Depreciation Back Up Database before Depreciation

Norming Asset Management provides a set of very flexible and powerful depreciation functionality to enable you to calculate asset depreciation in the way you like.

You can run depreciation any time for a specified range of assets for multiple periods. You can change the depreciation amount for the last depreciation period and then post it. You can pre-post the depreciation batch to find out any issue with the posting process. You can create depreciation projection to see whats the future depreciation like. You can reverse depreciation for a specified range of assets back to the first period of current year.

Depreciation projection just calculates out what the asset depreciation would be like in future, without update of asset register or generation of any G/L transaction. It is just used for depreciation forecast and comparison. Book depreciation would calculate the monthly or yearly depreciation, update the book information of assets and create the G/L transactions that debit the depreciation expense account and credit the accumulated depreciation account. If the Tax Support option is selected, tax depreciation would calculate the monthly or yearly depreciation, update the tax information. G/L transaction will not be created. An asset will not be included in depreciation calculation if it cannot meet the following criteria: 1. Active 2. Normal Status (not disposed, not merged, not split, not in progress of other transactions) 3. Last date of depreciation period is later than the start date 4. Net value is greater than salvage value. How to make a depreciation projection 1. Select Depreciation Projection in A/M Transactions, the following screen appears:
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2. 3. 4. 5.

Select the depreciation projection purpose, Book or Tax. In the Depreciation Projection screen, you can find the last depreciation period. Enter or select a future period to forecast, and then select the cost center and asset range. Select depreciation methods to forecast. The selected method will be assigned to all assets in the projection calculation.

6. Click the Process button. The system will produce a depreciation projection for view or print.

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7. You can print out the depreciation projection here or in the Accounting Report group. 8. Click the Close button if you want to exit.

How to create a depreciation batch 1. Select Depreciation icon in the A/M Transactions for the following screen:

2. Select the depreciation purpose, Book or Tax.

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3. 4. 5. 6. 7. 8. 9.

Enter transaction date and document number. Determine until what period to run depreciation. Enter the transaction description. Specify the asset range by Category, Cost Center, Location, Group, Account Set and Asset. Specify what assets will be excluded from the depreciation process if necessary. Click the Process button. After the calculation process is completed, a message window will pop up.

9. Click the Close button to exit the depreciation window. 10. If you want to review the depreciation batch and even change the depreciation amount for some assets, go to batch list and open the batch.

11. You can sort the depreciation sheet by asset ID or by fiscal period to look up the depreciation result of specific asset for specific period. 12. You are allowed to change the depreciation amount of any asset for the last period. 13. If the depreciation sheet is OK, click Close to go back to the batch list screen. How to post a depreciation batch 1. Select Depreciation Batch List, A/M displays the following screen:
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2. Highlight the batch you want to post, and then double click the Status column to change the batch status to Ready To Post. 3. Click the Post button to update the asset register, asset history and create GL transaction. Notes: Before posting a depreciation batch, you can run the Provisional Posting process to verify depreciation sheet in depreciation batch. The provisional posting simulates the posting process and returns the detailed error information if some errors may happen in the posting process. You can post depreciation batch after errors are fixed. If you select the During Posting in A/M Setup/Options, the G/L batch will be created on posting of the depreciation batch. If you select Create G/L Batch on Request, you can use periodic processing to generate the G/L batches later. If you have a lot of assets depreciated, you can set Consolidate G/L Batch option to Consolidate Depreciation By Account and Period in A/M Setup Options before posting. The drill down facility is not available for the G/L transaction history or journal entry created from the consolidated asset depreciation transaction. How to reverse asset depreciation 1. Select Depreciation Reversal icon in the A/M Transactions for the following screen:

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2. 3. 4. 5. 6. 7. 8. 9.

Select the depreciation purpose, Book or Tax. Determine to what period to reverse depreciation back. Enter transaction date and document number. Enter the transaction description. Specify the asset range by Category, Cost Center, Location, Group, Account Set and Asset. Specify what assets will be excluded from the reversal process if necessary. Click the Process button. After the reversal calculation process is completed, a message window will pop up.

10. Click the Close button to exit the depreciation window. 11. If you want to review the depreciation reversal batch, go to depreciation reversal batch list and open the reversal batch.

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12. You can sort the depreciation reversal sheet by asset ID or fiscal period to look up the reverse depreciation of specific asset for specific period. 13. You are not allowed to change the reversal amount of any asset for the last period. 14. If the depreciation reversal sheet is OK, click Close to go back to the reversal batch list screen. How to post a reversal depreciation batch 1. Select Depreciation Reversal Batch List, A/M displays the following screen:

2.

Highlight the batch you want to post, and then double click the Status column to change the batch status to Ready To Post.
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3.

Click the Post button to update the asset register, asset history and create GL transaction. Notes: If you select the During Posting in A/M Setup/Options, the G/L batch will be created during the posting process. If you select Create G/L Batch on Request, you can go to A/M Periodic Processing to generate the G/L batches later. If you have a lot of assets to reverse depreciation, you can set Consolidate G/L Batch option to Consolidate Depreciation By Account and Period in A/M Setup Options before posting. The drill down facility is not available for the G/L transaction history or journal entry created from the consolidated asset depreciation transaction.

Adjustment
The Asset Adjustment Application allows you to adjust the following field of asset register: Book Depreciation Method Category Cost Center Location Account Set Capacity Book Salvage Value Value Asset Book Life Add Book Value Reduce Book Value Book Rate Book Year Depreciation Tax Value Tax Method Tax Rate Tax Life Tax Salvage Value Tax Year Depreciation.

How to enter an adjustment transaction 1. Double click the Adjustment Entry icon in the A/M Adjustment, the system will display the following screen:

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2. 3. 4. 5.

Select an existing adjustment batch or create a new adjustment batch, and then enter the batch description. Click the entry New button to create a new entry, and then enter the entry description. Enter the document number, transaction date, and fiscal period. Enter or select the asset to adjust, and then drill down the Adjustment Type to select a right adjustment type from the list box.

6.

Select or enter the payable clearing account if you add/reduce the asset book value, or value asset. The system will credit or debit this account. 7. If the asset to be adjusted was acquired in foreign currency, you can change the asset value in source currency or functional currency. You need to specify an exchange rate for the adjustment transaction. 8. If you are changing the asset value, please select in what currency the asset value is changed. 9. Click the Add/Save button. 10. If you need to adjust another asset, please repeat the above steps from Step 3, or go ahead with the next step.
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11. Click the Close button to exit the entry window.

Note: You can change the Year Depreciation to a negative value, which could reduce Accumulated Depreciation down to zero.
Only the following adjustment transactions create the G/L batch. 1. 2. 3. 4. 5. 6. 7. The Add Value adjustment debits asset control account and credits payable clearing account with the value change as the transaction amount. The Reduce Value adjustment credits asset control account and debits payable clearing account with the value change as the transaction amount. The Value Asset adjustment debits asset control account and credits payable clearing account with the value change as the transaction amount, if the asset value is increased. The Value Asset adjustment credits asset control account and debits payable clearing account with the value change as the transaction amount, if the asset value is decreased. The Book Year Depreciation adjustment debits accumulated depreciation and credits depreciation expense with the change amount if year depreciation is decreased. The Book Year Depreciation adjustment credits accumulated depreciation and debits depreciation expense with the change amount if year depreciation is increased. The Account Set adjustment debits asset control account in new account set and credits asset control account in old account set with asset book value. It also debits accumulated depreciation in the old account set and credits accumulated depreciation in the new account set with asset accumulated depreciation value.

How to post an adjustment transaction 1. Double click the Adjustment Batch List icon in the A/M Adjustment for the following screen:

2. Highlight the batch you want to post, and double click the Status column to change the batch status to Ready To Post. 3. Click the Post button to update the asset register. Note:
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If you select the During Posting in A/M Setup/Options, the G/L batch will be created while posting the Adjustment Batch. If you select Create G/L Batch, you can do Periodic Processing to generate the G/L batches later. How to create an adjustment batch for a number of assets 1. Double click the Bulk Adjustment icon in A/M Transactions for the following screen:

2. 3. 4. 5. 6.

Select an adjustment type for the Adjustment batch. Determine how to adjust the assets. Specify the range of assets to adjust. Enter the batch date and adjustment period. Click the GO button to display the assets that meet the selection criteria

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7. If you want to remove some assets from the adjustment batch, highlight the assets you want to remove, and then press Delete. 8. Click Process to create the adjustment batch automatically.

Disposal
The asset disposal application allows you to retire assets from service in book and tax respectively at specified proceeds amount. When you retire an asset from service because of sales, scrap, or the end of life, you need to record its retirement by reversing the accumulated depreciation and book value. After posting of disposal batch, A/M will update the asset status and generate the G/L transaction as followed: Debit Accumulated Depreciation Account (Accumulated Depreciation) Debit Disposal Cost Account (Net value) Credit Asset Control (Book Value) Debit Disposal Clearing Account (Proceeds Amount) Credit Disposal Proceeds Account (Proceeds Amount) Debit Disposal Cost Account (Additional Cost Amount) Credit Disposal Clearing Account (Additional Cost Amount)

How to enter a disposal transaction with AR or GL 1. Double click the Disposal Entry icon in the A/M Disposal, the following screen appear:

2. 3. 4. 5. 6.

Select an existing disposal batch or create a new disposal batch, and then enter the batch description. Define the batch date, and then select the disposal process method. Click the entry New button to create a new entry, and enter the entry description. Enter the document number, document date, fiscal period. Enter or select an asset to dispose.
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7.

Enter or select the disposal clearing account if disposal is processed with General Ledger or Account Receivable, enter or select the AR customer number if disposal is processed with Accounts Receivable. 8. Enter the disposal proceeds amount. 9. If the disposal proceeds amount is measured in a foreign currency, please define the rate type, rate date and exchange rate. 10. Enter the disposal additional cost amount if necessary. 11. If the disposal additional cost amount is calculated in a foreign currency, please define the rate type, rate data and exchange rate. 12. Click the Add/Save button to complete the entry.

13. If you need to dispose another asset, please repeat the above steps from Step 4, or go ahead with the next step. 14. Click Close. Note: Its recommended that after you enter the disposal transaction, print and review the A/M Asset Disposal Batch List to see if you need to make any changes before posting. How to enter a disposal transaction with Inventory Control 1. Double click the Disposal Entry icon in the A/M Disposal for the following screen appear:

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2.

Select an existing disposal batch or create a new disposal batch, and then enter the batch description. 3. Define the batch date, and then select the disposal process method. 4. Click the entry New button to create a new entry, and enter the entry description. 5. Enter the document number, document date, fiscal period. 6. Enter or select an asset to dispose. 7. Enter or select an item number and location to receive the I/C stock. Note: the most recent cost of the specified item at specified location will be filled in the Unit Cost field after you select the I/C item number and location. 8. Enter the stock quantity and unit of measure. 9. Change the stock unit cost and extended cost if necessary. 10. Click the Add/Save button to complete the entry.

11. If you need to dispose another asset, please repeat the above steps from Step 4, or go ahead with the next step. 12. Click Close. Note: Its recommended that after you enter the disposal transaction, print and review the A/M Asset Disposal Batch List to see if you need to make any changes before posting.
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How to post a disposal transaction 1. Double click the Disposal Batch List icon in the A/M Disposal, the following screen will appear:

2. Highlight the batch you want to post, and double click the status column to change the batch status to Ready To Post. 3. Click the Post button to update the asset register and create GL transaction. Note: If the disposal batch is processed with AR invoice, the posting process will create an AR invoice batch. If the disposal batch is processed with Inventory Control, the posting process will create an IC receipt entry. If you have a lot of assets to dispose, you can use Bulk Disposal to create disposal batch for a range of assets automatically. Bulk Disposal can save you a lot of time from creating disposal entry. How to create a disposal batch for a number of assets 1. Double click the Bulk Disposal icon in the A/M Accounting Transaction to have the following screen:

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2. 3. 4. 5.

Select Disposal Type, Book Disposal or Tax Disposal (If Tax support is enabled). Specify the asset range by Cost Center, Category, Location, Group and Asset ID. Enter the disposal batch date, and select the disposal process method. Select the fiscal period in which the disposal should be processed: Last Depreciation Period, Next Depreciation Period or Specified Period. If you selected Specific Period, select a specific

period to which to dispose selected asset(s).

6. 7. 8. Enter a disposal clearing account, and enter an AR customer if you select AR invoice as the process method. If you want to set up further criteria to narrow the asset selection, please select asset fields and add them to the criteria box and then set up the search criteria. Click the Go button to select assets to dispose. After the asset selection process is finished, you can go to the Assets tab to view the selected assets.

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9. 10. 11. 12. 13.

If you want to remove an asset from the disposal list, just highlight the asset you want to remove and then press the Delete key. Enter the transaction description and proceeds amount for each asset. Enter additional cost amount for each asset if necessary. Change the AR customer number or disposal clearing account if needed. Click Process to create a disposal batch.

Tax Disposal
Norming Asset Management separates depreciation, disposal for book and tax respectively. You can run asset depreciation for tax until tax disposal is done. How to make a tax disposal 1. Double click the Tax Disposal icon in the A/M Disposal, the following screen appear:

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2. 3.

Press the Insert key to add a new detail line, enter or select the asset to dispose for tax purpose. Enter the transaction description and double click Status to change it to Ready to Post.

4.

Click the Post button to update the asset status for tax purpose. If you have a lot of assets to dispose, you can use Bulk Disposal to add a range of assets into Tax Disposal detail grid automatically. Bulk Disposal can save you a lot of time from creating disposal entry.

Merge
The asset merge application allows you to merge multiple assets to one asset that could inherit one of the merged assets, or use a new asset ID. If the assets to be merged use the same currency, the merged-to asset use the original currency, and the merged-to asset value is equal to the total of asset value of merged asset, the accumulated depreciation of merged-to asset is equal to the total of accumulated depreciation of merged assets, and the year depreciation of merged-to asset is equal to the total of year depreciation of merged assets.
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If the assets to be merged use different currency, then the merged-to asset use the functional currency, and the merged-to asset value is equal to the total of asset value of merged asset in functional currency, the accumulated depreciation of merged-to asset is equal to the total of accumulated depreciation of merged assets in functional currency, and the year depreciation of merged-to asset is equal to the total of year depreciation of merged assets in functional currency. After posting Merge batch, AM creates the following G/L entry: Debit New asset control account (The total amount of merged assets book value) Credit Merged asset 1 control account (book value) Merged asset 2 control account (book value) Merged asset n control account (book value) Debit Merged asset 1 accumulated depreciation account (accumulated depreciation) Merged asset 2 accumulated depreciation account (accumulated depreciation) Merged asset n accumulated depreciation account accumulated depreciation) New asset accumulated depreciation account (Total of accumulated depreciation of merged

Debit assets)

How to enter a merge transaction 1. Double click the Merge Entry icon in the A/M Transactions, the following screen appears:

2. 3. 4. 5.

Select an existing merge batch or create a new merge batch, and then enter the batch description. Enter the transaction date and document number. Select or enter the assets to merge, and then click the Merge button. The asset to be merged will be moved to the merge list, if you need to select another asset to merge, please repeat Step 4, or go on with next step.
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6.

If you want to retain one of the merged assets, use the mouse to highlight the asset to be retained, and then check the Retain the Asset ID box and then jump to step 10, go to the next step.

7.

Go to master page to create the merge-to asset id.

8. 9.

Select or enter an asset template for the new asset. Click the New button to have the following screen:

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10. Select or enter cost center, category, location and group, then click the Create ID button. A new asset ID will be created. 11. Enter the asset description, and specify account set, classification, budget for the merged-to asset. 12. If the US Support option is selected, go to the US Support page to define the recovery period, decline balance rate and convention for book and tax.

13. Go to the book tab to define depreciation method, period, start date, life, depreciation rate and Bge.

14. Go to the Tax tab to define tax depreciation method, period, start date, estimated life, depreciation rate and age.

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15. Go to the Units tab to define the unit information for the new asset.

16. Click the Add/Save button to save the merge batch. 17. If you have another merge batch to enter, repeat the above step from step 2, otherwise click the Close button to exit the entry window. How to post a merge transaction 1. Double click the Merge Batch List icon, the following screen will appear:

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2. 3.

Highlight the batch you want to post, and then double click the status column to change the batch status to Ready To Post. Click the Post button to update the asset registers

Split
The asset split application allows you to split one asset to multiple assets, and the split asset can be retained. The split-to assets use the same currency as the split asset, and the book value of split asset is allocated to the split-to assets, and the accumulated depreciation of split asset is also allocated to the split-to assets. If you want to dispose any asset partially, you can use the split application to split one asset to two assets, one retains the original asset ID, and the other asset with new asset ID can be disposed. After posting the split batch, AM creates the following G/L entry: Debit New asset 1 control account (book value 1) New asset 2 control account (book value 2) New asset n control account (book value n) Credit Split asset control account (book value of split assets) Debit Split asset accumulated depreciation account (accumulated depreciation of split asset) Credit New asset 1 accumulated depreciation account (accumulated depreciation of new asset 1) New asset 2 accumulated depreciation account (accumulated depreciation of new asset 2) New asset n accumulated depreciation account (accumulated depreciation of new asset n) How to enter a split transaction
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1.

Double click the Split Entry icon in the A/M Merge/Split, the following screen appear:

2. 3. 4. 5.

Select an existing batch or click the batch New button to create a new split batch. Enter batch description, transaction date and document number. Select or enter the asset to split. Determine how to split the asset, Manually or By Units. If you split an asset manually, you must specify how many new assets will created from the split transaction, and you must specify book value, accumulated depreciation, this period depreciation, last period depreciation, this year depreciation, last year depreciation for each new asset. If you split an asset by units, the split process will automatically turn one unit to one asset. Book value, accumulated depreciation, this period depreciation, last period depreciation, this year depreciation, last year depreciation for each new asset will be assigned automatically according to the value percentage of each unit.

6. 7.

If you want to retain the split asset, check the Retain the Asset ID box. Enter the number of split-to asset, and then click the Go button to split the asset.

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8.

The new asset can be assigned an asset ID automatically, if you need to generate another asset ID for new asset, just highlight the new asset and press the F6 key.

9.

Enter asset description, category, group, location and cost center, then click the Create ID button to assign a new asset ID. 10. If you need to edit the split-to assets, highlight it and press the F9 key to have the following screen:

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11. In the above screen, you can view the asset information for split-to asset. If you want to change the Category, Group, Location, Cost Center or Account Set, please go to Adjustment Entry after you post the split batch. 12. Click Book to view the book information for asset. 13. Click Tax to view the tax information for asset. 14. Click Unit to view or edit the unit information for asset. 15. Click the OK button to save the change and exit, click the cancel to exit. 16. When you finish the split transaction, click Add/Save button. 17. Click the Close button to exit the Split transaction window. How to post a split transaction 1. Double click the Split Batch List icon in the A/M Transactions, the following screen will appear:

2. 3.

Highlight the batch you want to post, and then double click the status column to change the batch status to Ready To Post. Click the Post button to update the asset registers and create GL transaction.
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Asset Inquiry
Asset Inquiry provides a flexible and easy asset search facility by group, location, category and cost center. You can drill down to look up the detailed information in Asset Register for the highlighted asset ID.

How to inquire assets

Select the Asset Inquiry icon in A/M Assets. Specify the acquisition date and asset range. Define the selection criteria, by Category, Location, Cost Center or Group. Select the inquiry range if necessary. Click the Go button.

If you want to view one assets detail information, you can highlight the asset you want to view and then click Open to display the asset register screens. If you want to print a report to list all the assets in the inquiry range, just click Print.

Asset Register
The Asset Register allows you to view the detailed asset information in Master Page, Book page, Tax page, Production page, Miscellaneous page and Optional Fields page.

How to make inquiry about asset 1. 2. Select the Asset Register icon in A/M Assets. Enter or select the asset you want to inquire about.

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In the Master page, you can find the physical status, cost center, category, location, group, classification, vendor, account set, budget, template, acquisition code and acquisition date of asset. If you want to change the asset category, cost center, group, account set or location, please go to the Adjustment Entry. If you want to suspense or hold asset from any asset transaction, just turn off the Active option. 3. If you have selected the US Support option, click the US Support tab to view the information about the US depreciation rule.

4.

Click the Book tab to view the accounting information about asset.
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In the book page you can find the asset status, all the accounting information about asset, such as depreciation period, depreciation method, depreciation start date, estimated life, retirement date, depreciation rate, age, year depreciation count, accumulated depreciation count, currency, currency rate, original purchase cost and adjusted book value in source and functional currency, salvage value and this year adjustment in source and functional currency, this period depreciation in source and functional currency, this year. 5. If Tax Support was selected in Setup Options, you can go to the Tax page for the tax information.

6.

If you maintain or view the asset production information, go to the Production page.
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In the Production page, you can find the asset production information, such as capacity, production in each period of current year, this year production, last year production, accumulated production, and remaining capacity. 7. In the Miscellaneous page, you can maintain all the miscellaneous information for asset, such as serial number, barcode, insurance, responsibility, specification, initial allowance and etc.

8.

If you use any optional fields for asset, go to the Optional Fields page to find out the extra information.
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9.

If you want to view or attach picture/document of assets, you can go to the Image page to view what the asset is like.

10. If you maintain unit information for asset, you can go to the Units page to have the asset unit information.

Asset Activities Inquiry

This functionality allows you to search the asset transaction history by transaction type, including Acquisition, Adjustment, Disposal, Depreciation, Revaluation, Merge and Split.
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How to inquire asset activities 1. 2. 3. 4. Select the Asset Activities Inquiry icon in A/M Assets. Enter or select the asset you want to inquire. Select the transaction type you want to inquire about. Enter the cut-off transaction date, and then click the Go button.

Master/Component Inquiry
This functionality allows you to find out components of one master asset. How to inquire about asset components 1. Double click the Master/Component inquiry, and the system will display the following screen:

Displayed in the screen are the master assets, you can click the Open button to drill down to the asset component.
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Chapter 5 Periodic Processing Periodic Processing

There are several Asset Management forms you can use to complete the types of processing you do at specified intervals, such as at year end or period end, and to clear out obsolete data and records.

This section outlines periodic procedures you might follow, and tells you how to use Norming Asset Management to accomplish the tasks. Year End Processing
This functionality can be used to Create a new fiscal year for asset depreciation transaction. Update last year depreciation, and year depreciation count and this year depreciation of assets. Reset this year adjustment of asset value. Update age of asset. Update last year production, and reset this year production and period production. Year End Processing cannot be done until after the depreciation for the ending period has been posted. To Do Year End Processing: 1. Select Year End Processing in A/M Periodic Processing for the following screen:

2. Select Year End Processing for Book or Tax. 3. Determine whether to consolidate the asset depreciation history during the year end processing. 4. Click the Process button, if its active.
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Clear History
This window let you remove obsolete data from the Asset Management system, including: Asset History Printed Posting Journals The processing will automatically clear asset activities history and posting journals. Before you clear history Post all outstanding batches that could affect records you want to clear. Print reports of the data you want to clear. For example: Before clearing asset history, print the Asset History report for the assets you plan to clear. For Transaction Types, select all types. As the first Select By option, select Asset ID, then specify the range of asset you plan to clear. Select the other sorting options you want to use. Before clearing posting journals, print a copy of each posting journal you want to clear, and the G/L Transactions report.

To Clear History 1. Select Clear History in A/M Periodic Processing for the following screen:

2. 3. 4. 5.

Check the Asset History box if you want clear asset transaction history. Specify the range of assets to process. Check the Fiscal Sets/Activities box if you want to clear asset fiscal set and activity. Specify the range of assets to process.
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6. Specify the fiscal period until which asset transaction history and posting journal will be cleared. 7. Check the Posting Journal box if you want clear posting journal history. 8. Select the transaction type and specify the cut-off posting sequence to clear. 9. Click the Process button. Notes: If Asset History is cleared, you cannot view assets history before the selected period through Asset Activities Inquiry and Asset History report. Only the fiscal sets/activities in previous year can be selected to clear. Once cleared, the selected assets disappear on Asset Schedule report as of selected year. If posting journal is cleared, you cannot view journals for relative transactions on G/L Transaction report.

Create G/L Batch

In the Setup option, there are two options to determine when to create G/L transaction, During Posting or On request using Create G/L Batch icon. If we have selected On request using Create G/L Batch icon, you must go to Create G/L Batch in Periodic Processing to post current G/L transaction to General Ledger. To Create G/L Batch 1. Select Create G/L Batch in A/M Periodic Processing for the following screen:

2. Select the types of posted batches from which to create transactions. 3. Click the Process button.

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Reset Batch Number

Use the Reset Batch Number window to: Reset batch number to make the next batch to begin with number 1. Before you start For the transaction type you want to reset batch no: Post all outstanding batches. Create all outstanding general ledger batches, and print the G/L Transactions report. Print all unprinted posting journals. Close all other A/M windows and ask other users to leave Asset Management. Tips: You can use the Reset Batch No window any time if you want to reset batch numbers. However, you must first complete all the steps listed in the preceding section, "Before You Start." To Reset Batch Number 1. Select the Reset Batch No in A/M Periodic Processing for the following screen:

2. Select the transaction type you wish to reset. 3. Click the Process button.

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Production Batch
A/M provides an easy and friendly interface to update/check asset production in a specific period. In this screen, you can view and enter the period production of assets in a batch. You also can edit the Period production which is not included in the depreciation calculation which will be passed to asset register when you post the production batch. To Update the Asset Production 1. Select Production Batch icon in A/M Periodic Processing for the following screen:

2.

Insert new asset line in the detail grid with the following methods: Press Insert key to insert a new line into the detail grid or Use Select Assets screen to select asset ranges you want to update. Click Select Assets button for the following screen:

Specify the Cost Center, Category, Location, Group and Asset range, then click OK button to insert the selected assets into production batch detail. 3. 4. Enter production for periods that are open for depreciation. Click Post button.
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Notes:

Update of asset production does not create any G/L transaction. Production for period which is later than assets book last depreciation can be changed. The original period production will be automatically displayed when one asset is inserted in the batch. Original value will be overridden by the last production value.

Revaluation
The revaluation functionality can be used to Revalue multi-currency asset at new exchange rates, to determine the "real" or "current" value of asset on specific dates (in multi-currency ledgers only). Process a provisional revaluation (select the Provisional Revaluation option) to determine the transactions that would be created for the unrealized gain and loss general ledger accounts if you revalued the accounts at the specified rates. Create revaluation transactions for the general ledger unrealized exchange gain and loss accounts and for the asset register.

To Revalue Assets 1. Select Revaluation icon in A/M Periodic Processing for the following screen:

2. Click the New button and then enter the revaluation description. 3. Enter or select the revaluation date and fiscal period. 4. For each currency you wish to revalue, select the currency code, rate type, range of asset and category, 5. Indicate whether to do a provisional revaluation (select the Provisional Revaluation option) or an actual revaluation (do not select the Provisional Revaluation option). 6. Click the Process button.

Change Asset ID
This functionality can be used to change the asset ID for a number of assets. The new asset ID replaces the old asset ID in asset register, transaction batch list, posting journal and transaction history.
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You can do it at any time. Once you complete the process, you cant inquire the old asset ID through Asset Register and Asset Activity Inquiry. To Change An Asset ID: 1. Select Change Asset ID in A/M Periodic Processing for the following screen:

2. 3. 4. 5. 6. 7.

Press the Insert key to create a new line. Enter or select the asset ID you want to change in Original Asset ID column. Enter the new asset ID in Current Asset ID column. Change asset description if necessary. Click the Post button to process the asset ID replacement. Click Clear List to clear the replacement list. The program allows you to clear all the records in the list or un-posted records only.

Notes: The posting process includes all the un-posted assets. Import/export is supported. Asset description will be updated during the posting process.

Delete Asset
This functionality is used to remove the disposed asset from the system. If you want to remove some assets, please make sure these assets have been disposed, and transaction history, posting journal of these assets has been cleared. To Delete an Asset: 1. Select Delete Asset in A/M Periodic Processing for the following screen:

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2. Specify the range of assets you want to delete. 3. Click the Process button. Note: the deleted assets are not available any more in inquiry of asset register, history and reports, but are still kept in database.

Import Asset Wizard

This functionality is used to import existing assets from non-Accpac files into Norming Asset Management. The import wizard only requires some basic assets fields, other fields will be automatically calculated during the import process. Three steps to import existing assets: 1. Generate a template file. 2. Copy existing assets to the template file. 3. Import assets. How to import create an import template and import assets: 1. Double click Import Asset from Template icon to display the following screen:

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2.

If its the first time you use this wizard, you should choose No to create a template file. Click Next to display the below screen:

3.

The wizard provides two ways to create a template file. If you choose Copying one existing asset , please click the Next button to display the following screen:

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4. 5.

In the above screen, select an asset to create the template. If you choose the second way Following the Setup Options to create a template, the following screen will be displayed for you to confirm the Setup Options.

6.

After you define the Setup Options in the above screen, click the Next button to display the following screen:

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7. 8.

Enter the template file name, and then click Next. If the template is based on one existing asset, the following screen will be displayed to show how the template file will be created.

9.

If the template is based on the Setup Option, the following screen will be displayed to show how the template file will be created.

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10. If you want to change the way to create the template, click the Back button to go back to the previous screen. Otherwise, click Finish to generate the template. After the template is created, the following screen will be displayed to confirm the template creation.

11. After you create the template file, you can move the existing assets to the template. 12. The following screen displays a sample template file in EXCEL, 10 assets are moved to the templates.

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13. After you finalize the template file, go back to the Import Asset from Template screen as below to import assets from the template. Click Yes in the screen.

14. Click Next to display the following screen, where you can select a template file to import.

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15. After you select the template file, click Next to confirm the import option in the following screen:

16. Click Finish to pop up the below screen where you can review the template file name. Click Process to start the import process.

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17. A warning message may pop up to advise you to close all the other AM screens.

18. Click Yes to start the import process.

19. The following message screen will display after the import process is completed. Note: the import process will only add new asset records into AM, will not update the existing assets.

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20. If you want to generate another template file, just repeat the above steps from Step 1 to 9. If you want to import more assets, repeat the above steps from 11 to 18.

Transfer WIP
When construction process is finished for one asset, it is time to put it into service. Transfer WIP allows you to transfer a range of assets from WIP status to normal status. Transfer WIP utility also allows you to transfer one asset back to WIP if there is no depreciation processed for this asset. To Transfer WIP: 1. Double click Transfer WIP for the following screen:

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2. 3. 4. 5. 6.

Select the transfer type. Enter the transfer date and fiscal period, Specify the start date and last depreciation period for book and tax if required. Select the asset range by Asset ID, Cost Center, Category, Location, Group and Account Set. Click Proceed.

After the transfer process is finished, the selected assets will be updated with Status changed from WIP to Normal. The start date and last depreciation period of the selected assets will be updated as specified in the transfer screen. GL transaction will be created for each asset to debit Asset Control account and credit WIP account. How to transfer asset back to WIP: 2. Double click Transfer WIP for the following screen:

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3. 4. 5. 6.

Select the transfer type as Asset to WIP. Enter the transfer date and fiscal period, Select the asset range by Asset ID, Cost Center, Category, Location, Group and Account Set. Click Proceed.

After the transfer process is finished, the selected assets status will be changed from Normal to WIP. GL transaction will be created for each asset to debit WIP account and credit Asset Control account. Notes: Only asset meets the following requirements can be transferred to WIP asset: Normal status. No depreciation is processed, ie. accumulated depreciation amount is zero.

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Chapter 6 Asset Maintenance Asset Maintenance

In Norming Asset Management, asset maintenance activity must be processed against a maintenance order, and a maintenance order can be entered manually or created from maintenance schedule.

This chapter will tell you how to: Set up a maintenance type. Set up a maintenance schedule. Enter a maintenance order. Create a maintenance order. Create a Purchase Requisition. Enter a maintenance expense entry.

Maintenance Options
Select Maintenance Options to have the following screen:

Use Maintenance Options to: Define the numbering rules for Maintenance Order and Maintenance Entry.

Determine whether any assets can be added to a maintenance entry. If this option is selected, user can insert any assets in maintenance entry, although some assets are not included in the related maintenance order.

Maintenance Type
Maintenance type is used to classify the resource used on the asset maintenance activity. To create a maintenance type 1. Select the Maintenance Type icon to have the following screen:

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2. Enter the maintenance type code. 3. Enter a description (name) for each maintenance type. 4. Specify the cost class. 5. Determine whether to Issue I/C Stock or Create AP Invoice for the maintenance type. 6. Determine whether to Issue Purchase Requisition for the maintenance type. 7. If you select Issue I/C Stock, enter or select an item number for the resource code, otherwise, you can enter any characters for the resource code. 8. Enter a description for the resource code. 9. Specify the maintenance expense. 10. Specify the payable clearing account if Issue I/C Stock is not selected. 11. Specify the vendor number if Purchase Requisition or AP invoice will be created for the maintenance type.

Notes:
If a maintenance type does not issue I/C stock, the posting of maintenance entry will create GL transactions that debit maintenance expense account and credit payable clearing account. If a maintenance type issues I/C stock, the posting of maintenance expense entry will create the I/C internal usage entry, and GL transactions that debit maintenance expense account and credit internal usage account defined in the Category of the related I/C items. If a maintenance type does not issue IC Sock or Purchase Requisition, it could create AP invoice when AP is integrated.

Maintenance Schedule
Norming Asset Management works with the Accpac Scheduling facility to plan the asset maintenance activity and create maintenance order on a regular basis. To Setup a Maintenance Schedule 1. Select the Maintenance Schedule icon in A/M Asset Maintenance folder for the following screen:

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2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20.

Click the New button to create a new schedule code, and then enter the schedule cod, description and the order description. If you have additional information for maintenance schedule, please input it in Reference or Notes. Select the Accpac Schedule Code for the maintenance schedule. Specify the start date and expiry date for the maintenance schedule. Enter reference for maintenance order generated from the maintenance schedule. Enter notes for the maintenance order generated from the maintenance schedule. Enter optional fields for the maintenance order generated from the maintenance schedule. Select a Normal or Quick entry mode. This option controls the number of fields visited when you are adding new schedule details. Press the Insert key to add a new line, and then click the Asset ID column to select an asset to include in the maintenance schedule. Select a maintenance type for the asset. If the maintenance type uses I/C stock, enter or select an item number, otherwise, you can enter any resource code. If the maintenance type uses I/C stock, enter or select a location, from which to ship I/C stock for maintenance, otherwise, you can ignore the location column. Specify the quantity and unit of measure for the used resource. If the maintenance type uses I/C stock, enter or select an I/C category to classify the internal usage of I/C stock, otherwise, you can ignore this column. Enter a budget for the maintenance type. If the maintenance type issues Purchase Requisition or AP invoice, please enter an AP vendor number for the maintenance type. Enter the comment information for detail line. Enter optional fields for the detail line. If you want to assign other maintenance type to the same asset, or include other assets in the
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maintenance schedule, please repeat the above steps from Step 6. 21. Click Add to add the maintenance schedule. 22. Select Vendors page to view or add vendors for the maintenance schedule. 23. Press the Insert key to add a new line, and then click the Vendor Number column to select vendor, you can change the default rate type of each vendor. If Norming Asset Management is not integrated with Account Payable, you can enter the vendor number, currency code and rate type manually.

Maintenance Order A maintenance order can be entered manually or created automatically from maintenance schedule. After a maintenance order is created, you can issue a Purchase Requisition for it, or create a maintenance entry for processing maintenance expense.
To Enter a Maintenance Order 1. Select the Maintenance Order icon in A/M Asset Maintenance folder for the following screen:

2. Enter the order number and description. 3. Enter the order date and due date. Due date specify the date when maintenance order is expected to start. 4. If you have additional information for maintenance order, please input it in Notes. 5. Select a Normal or Quick order mode. This option controls the number of fields visited when you are adding new order details. 6. Press the Insert key to add a new line, and then click the Asset ID column to select an asset for the order detail line. 7. Enter a maintenance type for the order detail line. 8. If the maintenance type uses I/C stock, enter or select an item number, otherwise, enter any
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resource code. 9. If the maintenance type uses I/C stock, enter or select a location and category for the I/C stock that will be used for maintenance, otherwise, you can ignore the both fields. 10. Specify the quantity or unit of measure for the resource used with the maintenance type. 11. Enter the expense budget for the order detail line. 12. If the maintenance type issues Purchase Requisition or AP invoice, please define an AP vendor for the order detail line. Note: The budget must be in functional currency, as multiple vendors can be involved in one order. 13. Enter the comment information for the order detail line.

14. Double click column Optional Fields to assign optional fields to order detail line if needed.

15. If you want to assign other maintenance type to the same asset, or include other assets in the maintenance schedule, please repeat the above steps from Step 5. 16. Click Add/Save to add the maintenance order. 17. Select Vendors page to view or add vendors for the maintenance order.

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18. Press the Insert key to add a new line, and then click the Vendor Number column to select a vendor. You can change the default rate type of vendor. If Norming Asset Management is not integrated with Account Payable, you can enter the vendor number, currency code and rate type manually. 19. Go to the Optional Fields page to assign optional fields to maintenance order.

20. Click the Add/ Save button to save the maintenance order. Note: After clicking the Add/Save button, the order budget will be updated automatically. 21. Click the Start button to start the maintenance order. 22. The maintenance order can be changed until it is started. After maintenance order is started, status
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of the asset in the maintenance order will be changed to In Maintenance. To create maintenance orders with maintenance schedule. 1. Select the Create Maintenance Orders icon in A/M Asset Maintenance folder to load the following screen:

2. 3.

Select the run date and range of maintenance schedule you want to process. Click process button.

Note: Maintenance order number is automatically generated according to the numbering rule defined in Order Numbering Rule options. To create Purchase Requisition for maintenance orders Norming Asset Management provides two ways to create Purchase Requisition for the started maintenance order, from within a maintenance order or automatically for a range of maintenance orders. To create Purchase Requisition from within maintenance order 1. 2. 3. 4. Select Maintenance Order in A/M Asset Maintenance folder for the maintenance order screen. Select the maintenance order you want to create a Purchase Requisition for If its not yet started, click Start to start the order. Click the Create Purchase Req. button.

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5. 6. 7.

Enter the requisition date, expiration date, required date and requisition by for the Purchase Requisition. Click Proceed. After the creation process is finished, you will have the following message screen:

Maintenance Entry
The asset maintenance expense is processed with maintenance entry, and each maintenance entry must be entered against a started maintenance order. Posting of maintenance entry could create GL transaction, AP invoice entry or IC Shipment entry according to the maintenance type assigned to the detail line in the maintenance entry.

To enter a maintenance entry

1. Select the Maintenance Entry icon in A/M Asset Maintenance folder for the following screen:

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2. Click the New button for batch to create a new maintenance batch, and then enter the batch date and description. 3. Click the New button for entry to create a new entry. 4. Select a maintenance type and maintenance order. 5. Enter a document number for the maintenance entry. 6. Enter the document date and fiscal period for the maintenance entry. 7. If the maintenance type issues AP invoice, you can select an AP vendor number for the maintenance entry, and click the Create Invoice option, and then enter the invoice number. If you want to calculate tax for the AP invoice, please select the Calculate Tax option.

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8. Enter any additional information for the maintenance entry in Notes. 9. If the maintenance type issues IC Stock, you need to define the I/C item, location and category for each detail line, otherwise, you just need to define the resource code for each detail line.

10. Enter the quantity of the resource that will be issued. 11. Make sure the number of units you specify for the detail is expressed in the unit of measure you choose. 12. If the maintenance type creates AP invoice, please enter the actual maintenance expense amount in vendor currency for the detail line. If vendor use a foreign currency, please go to the Rage page to define the exchange rate. 13. Define the maintenance expense account for detail line. 14. Double click the Optional Field column to assign optional fields to the detail line. 15. Enter any more information in the comments field if needed. 16. Click Add/Save to save the maintenance entry. 17. If you want to assign any optional fields to maintenance entry, go to Optional Fields page to enter the extra information you defined for maintenance entry in Optional Fields of Setup folder. 18. If you have other maintenance entry to process, please repeat the above steps from step 3, otherwise, click the Close button to exit.

To post a maintenance expense batch

1. Select the Maintenance Batch List icon in A/M Asset Maintenance folder to load the following screen:

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2. 3.

Highlight the batch you want to post, double click the Status column to change the batch status to Read to Post. Click the Post button. Notes: Posting of maintenance entry with transaction type of Create GL Only will create GL transaction that debits Expense account and credit Payable Clearing account for each asset. Posting of maintenance entry with transaction type of Create AP Invoice will create AP invoice and GL transaction that debits Expense account and credit Payable Clearing account for each asset. Posting of maintenance entry with transaction type of Issue IC Stock will create I/C internal usage and GL transaction that debits Expense account and credit Internal Usage account in category of the related I/C items.

After maintenance activity is finished and maintenance expense is processed, you can complete maintenance order to change the physical status of asset back to Normal.

To complete a maintenance order

1. Open the maintenance order screen, and then select the maintenance order you want to complete.

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2. Click the Complete button. The order status will be changed to Closed, and the physical status of assets in maintenance order will be changed back to Normal.

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Chapter 7 Asset Leasing Asset Leasing

In this chapter you will learn about: The leasing options Setting up lease rate for asset or miscellaneous charge. Entering a lease contract. Copying a lease contract. Creating a lease billing batch. Entering a lease billing entry.

In the Norming Asset Management system, asset lease activity begins with a lease contract, which specifies when and which asset is leased to customer/from vendor. Illustrated as below is the asset leasing process flow chart:

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Lease Options The lease option determines how the Asset Leasing module integrates with the A/R module and sets the numbering rule for lease contract and billing entry. To Set the Lease Options
1. Select the Lease Option icon in A/M Asset Leasing folder for the following screen:

2. Check the Create AP/AR Invoice for Billing Batch box if you want to have the Create Invoice option automatically selected for each lease billing entry. 3. Check the Calculate Tax for Billing Entry box if you want to calculate tax for billing entry. 4. Check the Use AR Invoice Numbering Rule for Leas-Out Billing Entry box if you want to use the AR invoice numbering rule to generate the AR invoice number automatically in lease billing entry. 5. Check the Warn for Non-Asset Item box if you want to have the system generate a warning message when a non-asset item is entered in lease contract. 6. Determine how to generate AR invoice for lease billing batch, in detail or summary. 7. Define a default Receivable Clearing Account for Lease-Out contract. 8. Define a default Payable Clearing Account for Lease-In contract. 9. Check the Calculate Interest on Lease Billing box if you want to have the Calculate Interest column automatically selected for each asset of lease contract. 10. Check the Fix Billing Amount (Principal + Interest) box if you want billing amount to be the same. 11. Select the Default Interest Base, Remaining Principal or Fixed Principal. 12. Determine whether to use Monthly Rate or Daily Rate for interest calculation. 13. Click the Numbering tab to define the numbering rule of lease contract and lease billing entry.

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Notes: If Billing Amount is fixed and Remaining Balance is selected as the interest base, the program calculates billing amount, principal and interest in the following way: Firstly, billing amount is calculated with the following formula: a*[i*(1+i)^n]/[(1+i)^n-1] Where, a total principal, i monthly rate, n billing number Secondly, calculates interest based on remaining principal and interest rate. Finally, calculates principal (This Installment - This Interest) If Billing amount is fixed and the fixed principal is selected as the interest base, the program calculates each billing amount, principal and interest in the following way: Each Principal = Total Principal/Billing Number Each Interest = (Total Principal*Interest Rate)/ Billing Number Each Billing Amount = Each Principal + Each Interest If Billing amount is not fixed, the program calculates billing amount, principal and interest with selected Interest Base, selected Interest Rate Type and Billing Cycle specified on Billing Schedule.

Lease Rate

Before you create a lease contract, you need to define the lease pricing information for asset, including currency, unit of measure, lease-out rate and lease-in rate. For example, if you are leasing a computer to your customer, the lease-out rate can be $10US per week, or $200US per month. If Accpac Accounts Receivable is integrated, you can create AR invoice for the lease billing batch to bill customer for the asset leasing. Before you are able to create AR invoice, you must transfer the asset lease rate to AR Item to assign asset ID and lease rate to invoice detail. How to set up lease rate for asset
1. Select the Lease Rate icon in A/M Asset Leasing folder to load the following screen:

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2. 3. 4. 5. 6. 7. 8.

Select or enter a currency for the lease rate. Select or enter an asset to define a lease rate. Note: you can enter non-asset item to define the miscellaneous charge rate in lease contract. Enter a description for the Asset ID or Misc. Charge. Note: when you select an asset item, the program retrieves asset description automatically. Enter default principal/interest revenue accounts for Lease-Out contract. Enter default principal/interest expense account for Lease-In contract. Press the Insert key to add a new detail line, enter lease unit of measure lease-out rate, and lease-in rate. If you have one more rate for asset, please repeat step 7. Otherwise, click the Add/Save button to save the lease rate.

9.

To transfer the lease rate to AR item, click Transfer.

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10. Specify a range of assets to transfer. 11. Enter or select a distribution code for AR Item. 12. Click Process. Note: Transferring the lease-out rate of assets to AR Item makes it possible to create AR invoice with lease-rate, quantity, UOM and price in detail. Notes: Lease-In rate column is invisible for a user who is granted with Lease-Out rate security access only. Lease-Out rate column is invisible for a user who is granted with Lease-In rate security access only.

Lease Contract A lease contract defines what assets to be leased, at what price, for how long, and how to create the billing batch.
How to create a lease contract 1. Select the Lease Contract icon in A/M Asset Leasing folder for the following screen:

2. If you do not want Norming Asset Management to assign the contract number, type the
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new number yourself.

3. Type contract description. 4. Type Lease Entry Description for the lease billing entry generated from the lease contract. 5. Select the lease type, Lease Out or Lease In. Note: The lease type you can select depends on the security access granted to you. 6. If you are leasing out assets, enter or select a customer for lease contract, otherwise enter or select a vendor for lease contract. 7. Enter the reference information for lease contract. 8. Enter or select the Receivable Clearing account for lease contract if asset is leased out, otherwise enter or select the Payable Clearing account. 9. Enter the deposit amount for lease contract. 10. Enter or select contract date, due date and expiry date. Contract Date is the date when lease contract is signed up, First Billing Date specifies the date to start billing process for lease contract. Expiry Date is the planned date to close the lease contract. Start Date is the date when lease contract is started. Close Date is the date when lease contract is closed. 11. If you have additional information for lease contract, please input it in Notes.

12. Specify the tax group that identifies the tax authorities and classes for the lease billing processing.

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13. Press the Insert key to add a new detail line, and click the Asset ID column to select an asset to lease out/in. 14. Enter the lease quantity and select the unit of measure. 15. Define the billing rate and then enter billing number. Note: AM allows installment payments for asset lease, billing number define how many and times AR or AP invoice will be created for asset lease. 16. Enter revenue account for asset leased out, or enter expense account for asset leased in. 17. In the current line, you may select to calculate interest or not. If you do not want to calculate interest, you can skip the below steps and go to step 18. If you want to calculate interest, please continue the below steps to enter other information for the contract detail line. 18. Enter Interest Revenue/Expense Account. 19. Enter Yearly Rate for the interest. 20. Enter comments or asset lease detail. 21. Enter a specific first billing date for asset lease. 22. Enter the first billing period start and end date for asset lease. 23. If you want to use any optional fields for one detail line, double click Optional Fields column in detail line to load optional fields form, and enter the extra information you defined for lease contract detail in Optional Fields of Setup folder.

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24. You can use Optional Fields page to enter the extra information you defined for lease contract in Optional Fields of Setup folder. 25. If you have more assets for lease contract, please repeat the above steps from step 13, otherwise, click the Add/Save button to save the contract.

Norming Asset Management allows user to speed up the entry of lease contract by simply copying an existing lease contract. After a lease contract is closed, you can copy it to create a new lease contract to renew the closed contract. Notes: User cannot maintain Lease-Out contracts if he is not granted with Lease-Out Contract Maintenance security access only. User cannot maintain Lease-In contracts if he is not granted with Lease-In Contract Maintenance security access only.

How to copy a lease contract 1. Select the Copy Lease Contract icon in A/M Asset Leasing folder for the following screen:

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2. 3. 4.

Select a lease contract to copy. Specify the contract date, due date and expiry date for the new contract. Please enter the new contract number. 5. Click Process. How to set up a billing schedule with interest 1. Select the Lease Contract icon in A/M Asset Leasing folder to display the contract screen as above. 2. Highlight the asset/misc. charge for which you want to set up a billing schedule. 3. Click the Billing Schedule button for the following screen:

4. Change Interest Calculation Method if needed. 5. Define the Billing Cycle, and then click the Go button 6. The system will automatically generate a billing schedule as below:

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7. You cannot modify billing date, principal and interest for each billing because any modification will result in different interest amount. If you want to change the total principal or due date, close this form and go back to lease contract to make the changes then rebuild the billing schedule. 8. Click the Close button to go back to lease contract. 9. Click the Start button on Lease Contract screen to start lease for specific asset. Notes: Once the asset lease is started, the asset status will be changed to Leased. If monthly rate is selected to calculate interest in Lease Option, however billing cycle is set as Weeks or Days, the program will calculate interest using daily rate.

How to set up a billing schedule without interest 1. Select the Lease Contract icon in A/M Asset Leasing folder to display the contract screen as above. 2. Highlight the asset/misc. charge for which you want to set up a billing schedule. 3. Click the Billing Schedule button to have the following screen:

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4. Define the billing cycle, and then click the Go button 5. The system will automatically generate a billing schedule as below:

6. You can modify billing date, billing percentage and billing amount for each billing. 7. Click the Close button to go back to lease contract. 8. Click the Start button to start lease for specific asset. Notes: Once the asset lease is started, the asset status will be changed to Leased.

How to close a lease contract 1. Select the Lease Contract icon in A/M Asset Leasing folder to load the contract screen and then select the contract to close.

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2. Highlight the detail line to complete lease, click the Complete button to complete asset lease. 3. If you have another asset lease to complete, repeat step 2. Note: A lease contract will be automatically closed once the lease for all assets is completed. You can click Complete Contract button to manually close one contract. Once asset lease is completed, the asset status will be changed back to Normal.

Lease Billing After a lease contract is started, you can enter a billing batch to bill your customer against a lease contract, or have the lease billing batch automatically generated per the lease billing schedule.
How to create a billing batch 1. Select the Create Billing Batch icon in A/M Asset Leasing folder for the following screen:

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2. Select the lease type to create billing batch. 3. Specify the customer range, contract range and asset range to create billing batch. 4. Click Proceed

Notes: The system will review the billing schedule for each leased asset, to create billing batch
according to the following criteria: 1. Asset lease is started. 2. Leased asset lies in the range specified in above screen. 3. The billing date of billing schedule is earlier than or equal to the billing date specified in above screen. 4. The type of lease contract that a user can process depends on the granted security access

After the lease batch is created, you can go to billing entry to edit the billing detail. How to enter a billing entry 1. Select the Lease Billing Entry icon in A/M Asset Leasing folder for the following screen:

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2. Click the batch New button to create a new billing batch, and then enter the batch description. 3. Click the entry New button to create a new billing entry, and then enter the entry description. 4. Select the lease contract to bill, and then enter the AR terms and receivable account. 5. Enter document number, document date and fiscal period. 6. If you need to create AR invoice for lease billing batch, select the Create Invoice option, and then enter invoice number. If you need to calculate tax for AR invoice, select the Calculate Tax option. Note: If the contract is a lease-in contract, Customer Number, A/R Terms and Receivable Clearing Account in the following form will be changed to Vendor Number, A/P Terms and Payable Clearing Account, and Invoice Type will be invisible.

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7. Double click the Amount column to load the billing schedule for specific asset. Set Billing Amount for leased asset or Misc. Charge with interest:

Notes: Amount Due of selected line cannot be modified for leased asset or Misc. Charge with interest. Set Billing Amount for leased asset or Misc. Charge without interest:

Notes: Amount Due of selected lines can be edited for leased asset or Misc. Charge without interest. If the total of Amount Due is different from the Total amount in this screen, the program prompts user whether to accept the new total. 8. Double click the Include column to make it change to Yes to include specific billing amount in the billing entry. The final billing amount can be less than the schedule billing amount. 9. Click the Close button to go back to lease contract. 10. Select Optional Fields page to enter extra information for billing entry, and double click Optional Fields column to add more information for billing detail. 11. If you have another lease contract to bill, please repeat the above steps from step 3. 12. If you want to create a new batch, please repeat the above steps from step 2.

Notes: The type of lease billing entry that a user can maintain depends on the granted security access.

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How to post a billing batch 1. Select the Lease Billing Batch List icon in A/M Asset Leasing folder for the following screen:

2. Highlight the batch you want to post, and double click the Status column to change the batch status to Ready To Post. 3. Click the Post button to post the batch you selected, after posting process is completed, the following message pops up.

Notes: 1. The posting of billing batch will create GL transaction and AR/AP invoice. For lease-out contract, GL transaction debits the Receivable Clearing account, credits the Revenue account and credits the Interest Revenue account if interest is calculated. As you post the generated AR invoices in Accpac Accounts Receivable, offsetting journal entries are generated against the Receivable Clearing account to clear the balance that is left in this account from posting lease billing batch.

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For lease-in contract, GL transaction debits the Expense account, debits the Interest Expense account if interest is calculated and credits Payable Clearing account. As you post the generated AP invoices in Accpac Accounts Payable, offsetting journal entries are generated against the Payable Clearing account to clear the balance that is left in this account from posting lease billing batch. 2. User cannot post/delete a billing batch which includes any lease billing entries he/she cannot maintain per the granted security access.

Lease Billing History Inquiry You can find the asset leasing history by lease contract in the below screen:

You can find the asset leasing history by asset activity inquiry in the below screen:

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Chapter 8 Asset Tracking Asset Tracking

Norming Asset Management provides complete asset tracking facilities for tracking the movement of assets between locations, scheduling the asset assignment, and tracking the asset assignment and return with employees. For the instruction on Asset Tracking with barcode scanner, please refer to the Asset Tracking User Guide.

In this chapter you will learn how to Set up Asset Assignment Schedule. Assign and Return Asset.

Asset Assignment Schedule

The Assignment Schedule allows you to schedule the asset assignment to an employee, and review the asset assignment and return history. To Maintain the Assignment Schedule 1. Select Asset Assignment Schedule icon in A/M Asset Tracking for the following screen:

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2. 3. 4. 5.

Enter or select an asset to maintain the assignment schedule. Press Insert to insert a new line. Enter or select the Start Date and End Date to specify when the asset will be taken and returned. Enter or select an employee to assign the asset to. Note: you can select employee from payroll module for Assigned To field if US Payroll, Canadian Payroll or Norming Payroll Manager is activated for the company database, otherwise, you have to enter the employee name manually. 6. Repeat 3 to 5 to add more schedule lines. To Review the Asset Assignment/Return History 1. Select Asset Assignment Schedule icon in A/M Asset Tracking for the following screen:

2. Enter or select an asset. 3. Select the History tab to review the assignment/return history.

Asset Assign/Return By the Asset Assign/Return screen, you can assign an asset to employee and get an asset back from employee. To Assign an Asset to an Employee 1. Select Asset Assign/Return icon in A/M Asset Tracking for the following screen:

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2. 3. 4. 5. 6. 7.

Select Assign for Action. Enter or select an asset to assign. Enter or select an employee to assign the selected asset to. Enter notes if needed. Enter the assignment date in the transaction date. Click Proceed button to process the assignment action.

The assignment action will

Insert an assignment history record to Asset Assignment schedule/History tab. Change asset status to Assigned in the Asset Assignment schedule screen.

To Return Asset 1. Select Asset Assign/Return icon in A/M Asset Tracking for the following screen:

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2. 3. 4. 5. 6. 7.

Select Return for Action. Enter or select which asset to return. Enter or select the employee who returns the asset. Enter notes if needed. Enter the return date in the transaction date. Click Proceed button to confirm the return action.

The return action will:

Insert a return history record to Asset Assignment schedule/History tab. Change asset status back to Open in the Asset Assignment schedule.

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Chapter 9 Reports Reports

Norming Asset Management can produce five groups of reports, including Setup reports, Asset Accounting reports, Asset Maintenance reports, Asset Leasing reports and Asset Tracking report. This chapter will introduce how to print these reports. This chapter doesnt introduce the Asset Tracking reports.

Setup Reports
The setup reports allow you to print out all the options and settings you have defined, including options, account sets, categories, groups, locations, cost centers, depreciation method, acquisition codes, depreciation method, depreciation period, classifications, budgets, templates, optional fields, G/L Integration and Responsibilities.

Options This report prints out all the settings you have specified in the Setup Options. Accounts Sets This report prints out the asset controls account, accumulated depreciation account, disposal, revaluation gain or loss account that you have specified in account sets. Categories This report prints out the asset categories you have defined. Groups This report prints out the asset groups you have defined.
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Locations This report prints out the locations where the assets are placed. Cost Centers This report prints out the cost centers you have defined for the assets. Acquisition Codes This report prints out the acquisition clearing account in the acquisition code. Depreciation Methods This report prints out the depreciation formula defined for depreciation method. Depreciation Periods This report lists the depreciation period, to show whether or not the assets are depreciated in each period. Classifications This report prints out the asset classification you have defined, if Canadian Tax Pooling support is selected, the Canadian Tax pooling information is also included in this report. Budgets This report prints out the capitalization budget, actual expenditure and the variance Templates This report prints out the template code and the default fields selected for the code. Optional Fields This report prints out the additional fields that are assigned to asset register. G/L Integration This report prints out the G/L Integration settings you have specified in G/L Integration. Responsibilities This report prints out the responsibilities that you have defined.

Asset Accounting Reports

The accounting reports provide you with accounting transaction processing and analytical reports, including: Batch Listing, G/L Transactions, Provisional Revaluation, Accumulated Depreciation, Depreciation by Period, Depreciation Projection, US Depreciation Worksheet, Asset History, Capitalization Analysis, PO Receipt Audit List, Asset Schedule, Master Assets and Components.

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Batch Listing Before printing Select printing destinations and, if necessary, turn on and connect the printer. Determine which type of batches to print. When to print You should print batch listings after entering or editing a batch, and then file the listings with your other audit trail records. To print batch listings Double Click the Print Reports icon in the A/M Reports folder, and then select Accounting reports group. Highlight the Batch Listing report Click the Print button to display the following screen:

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Select the type of batches to print. You can print acquisition batches, depreciation batches, adjustment batches, disposal batches, merge batches and split batches. Select the batch range to print. Define the batch date range. Select the statuses of batches to include. The choices are Open, Ready To Post and Posted. You must select at least one status to print the report. Click the Print button.

If printing to a printer, the system displays the print destination window to let you confirm your printer selection and change the number of copies to print. Choose OK if the settings are correct; otherwise, choose Cancel or Setup. If printing to a file, the system displays the name of the file, so you can change it or cancel printing. If printing to the screen (preview), the system displays the report. If you want, you can then export it to a file or send it to the printer. If printing to e-mail, the system displays an e-mail message window for you to fill in, and inserts the report as an attachment when you choose Send. If printing to a schedule, the system displays the Schedule Report window. After using Verify contents, correct any errors, reprint the edited batches, and then file the listings. Post the batches. G/L Transactions

The G/L Transactions report is a list of the general ledger transactions created from all the posted transaction batches, including Acquisition, Adjustment, Disposal, Depreciation and Revaluation (in multicurrency ledgers).

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When to print Print this report before or after using the Create G/L Batches window, Print the report to a printer or file before using the Year End window. To print the report 1. Double Click the Print Reports icon in the A/M Reports folder, and then select Accounting reports group. 2. Highlight the GL Transaction report. 3. Click the Print button to display the following screen:

4. Specify the transaction types to print. You can select one of Acquisition, Adjustment, Disposal, Depreciation, Revaluation, Merge and Spilt. 5. Select currency that will be included in report. 6. Define the posting sequence range to print. 7. Enter the batch date range. 8. Click the Print button. If printing to a printer, the system displays the print destination window to let you confirm your printer selection and change the number of copies to print. Choose OK if the settings are correct; otherwise, choose Cancel or Setup. If printing to a file, the system displays the name of the file, so you can change it or cancel printing. If printing to the screen (preview), the system displays the report. If you want, you can then export it to a file or send it to the printer. If printing to e-mail, the system displays an e-mail message window for you to fill in, and inserts the report as an attachment when you choose Send. If printing to a schedule, the system displays the Schedule Report window. Provisional Revaluation If you are using a Multicurrency ledger, Provisional Revaluation (select the Provisional Revaluation option) can be used to simulate the transactions that would be created for the unrealized gain and loss general ledger accounts if you revalued the accounts at the specified rates.
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Provisional Revaluation report presents the revaluation simulation after you process the provisional revaluation in A/M Periodic Processing. When to print Print Provisional Revaluation after completing a provisional revaluation process. To print the report 1. Double Click the Print Reports icon in the A/M Reports folder, and then select Accounting reports group. 2. Highlight the Provisional Revaluation report 3. Click the Print button to display the following screen:

4. Click the Print button. If printing to a printer, the system displays the print destination window to let you confirm your printer selection and change the number of copies to print. Choose OK if the settings are correct; otherwise, choose Cancel or Setup. If printing to a file, the system displays the name of the file, so you can change it or cancel printing. If printing to the screen (preview), the system displays the report. If you want, you can then export it to a file or send it to the printer. If printing to e-mail, the system displays an e-mail message window for you to fill in, and inserts the report as an attachment when you choose Send. If printing to a schedule, the system displays the Schedule Report window. Accumulated Depreciation Accumulated depreciation report provides the period beginning balance, period ending balance of the asset accumulated depreciation and the period depreciation, for accounting audit or tax purposes. When to print The report can also be used at the end of an accounting period to check the balance of your general ledger control account, since the accumulated depreciation total of the asset category on the report should match the balance of the general ledger control account. Print accumulated depreciation for tax purpose at the period end.
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To print the report 1. Double Click the Print Reports icon in the A/M Reports folder, and then select Accounting reports group. 2. Highlight the Accumulated Depreciation report. 3. Click the Print button to display the following screen:

4. 5. 6. 7. 8.

Specify the report purpose, Book or Tax. Select the fiscal year. Select the range of asset category to print. Select the range of fiscal period. Click the Print button.

If printing to a printer, the system displays the print destination window to let you confirm your printer selection and change the number of copies to print. Choose OK if the settings are correct; otherwise, choose Cancel or Setup. If printing to a file, the system displays the name of the file, so you can change it or cancel printing. If printing to the screen (preview), the system displays the report. If you want, you can then export it to a file or send it to the printer. If printing to e-mail, the system displays an e-mail message window for you to fill in, and inserts the report as an attachment when you choose Send. If printing to a schedule, the system displays the Schedule Report window. Depreciation by Period Depreciation by Period lists the current period depreciation, year to date depreciation and life to date depreciation of each asset in each period. When to print The report can also be used at the end of an accounting period to check the net change and balance of depreciation expense account, or to calculate the depreciation expense for tax purpose.
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To print the report 1. 2. 3. Double Click the Print Reports icon in the A/M Reports folder, and then select Accounting reports group. Highlight the Depreciation by Period report. Click the Print button to display the following screen:

4. 5. 6. 7. 8.

Specify the reporting purpose, book or tax. Select the fiscal year to print. Specify the range of cost center to print in the report. Specify the range of fiscal period to print. Click the Print button.

If printing to a printer, the system displays the print destination window to let you confirm your printer selection and change the number of copies to print. Choose OK if the settings are correct; otherwise, choose Cancel or Setup. If printing to a file, the system displays the name of the file, so you can change it or cancel printing. If printing to the screen (preview), the system displays the report. If you want, you can then export it to a file or send it to the printer. If printing to e-mail, the system displays an e-mail message window for you to fill in, and inserts the report as an attachment when you click the Send button. If printing to a schedule, the system displays the Schedule Report window. Depreciation Projection Depreciation Projection make a depreciation forecast based on the depreciation history. It is helpful to make a good financial planning. When to print The report can also be used anytime when you want to learn how much the existing assets can contribute to the taxable income, and what capitalization plan to make to achieve the finance objective.

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The report is available only after you have made a depreciation projection in A/M Depreciation. To print the Depreciation Projection report 1. 2. 3. Double Click the Print Reports icon in the A/M Reports folder, and then select Accounting reports group. Highlight the Depreciation Projection report. Click the Print button to display the following screen:

4. 5.

Specify the reporting purpose, for book or tax. Click the Print button.

If printing to a printer, the system displays the print destination window to let you confirm your printer selection and change the number of copies to print. Choose OK if the settings are correct; otherwise, choose Cancel or Setup. If printing to a file, the system displays the name of the file, so you can change it or cancel printing. If printing to the screen (preview), the system displays the report. If you want, you can then export it to a file or send it to the printer. If printing to e-mail, the system displays an e-mail message window for you to fill in, and inserts the report as an attachment when you choose Send. If printing to a schedule, the system displays the Schedule Report window. US Depreciation Worksheet US Depreciation Worksheet report is only available if the US Support option is selected in Setup Options. The report format follows the US federal requirement. The US Depreciation Worksheet report lists the annual depreciation charge for assets with US MACRS/ACRS depreciation method. When to print The report can be used to check the annual MARCS/ACRS depreciation charge at the beginning of the year or at the end of the year. To print the Depreciation Projection report 1. Double Click the Print Reports icon in the A/M Reports folder, and then select Accounting reports group.
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Highlight the US Depreciation Worksheet report. Click the Print button to display the following screen:

4. 5. 6.

Indicate the reporting purpose, for book or tax. Select the range of asset to print. Click the Print button.

Asset History The Asset History report lists all transactions posted for the asset you select within the period you specify. The report shows the asset transaction detail information, including asset number, asset description, year, period, document, transaction description, transaction type, and transaction amount. When to print Print the report when you want to review transaction history. To print the Asset History report 1. 2. 3. Double Click the Print Reports icon in the A/M Reports folder, and then select Accounting reports group. Highlight the Asset History report. Click the Print button to display the following screen:

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4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.

Indicate the reporting purpose, for Book or Tax. Select the report type for printing the asset transaction history, either by transaction date or by fiscal period. Select the transaction type to be included in the report. Specify the range of asset to print in the report. Specify the range of cost center to print in the report. Specify the range of category to print in the report. Specify the range of location to print in the report. Specify the range of group to print in the report. Specify the range of the transaction date or fiscal period to print. If you use multicurrency accounting, select the currency for the report. You can list transaction amounts in the source currency and functional currency or only in functional currency. Click Print.

If printing to a printer, the system displays the print destination window to let you confirm your printer selection and change the number of copies to print. Choose OK if the settings are correct; otherwise, choose Cancel or Setup. If printing to a file, the system displays the name of the file, so you can change it or cancel printing. If printing to the screen (preview), the system displays the report. If you want, you can then export it to a file or send it to the printer. If printing to e-mail, the system displays an e-mail message window for you to fill in, and inserts the report as an attachment when you choose Send. If printing to a schedule, the system displays the Schedule Report window. Capitalization Analysis Capitalization Analysis calculates the capitalization expenditure by cost center and compares the expenditure with the budget.
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When to print The report can also be used anytime when you want to learn how much budget has been taken to acquire assets and how much budget is available. To print the Capitalization Analysis report 1. Double Click the Print Reports icon in the A/M Reports folder, and then select Accounting reports group. 2. Highlight the Capitalization Analysis report. 3. Click the Print button to display the following screen:

4. Specify the budget range to print 5. Choose Print. If printing to a printer, the system displays the print destination window to let you confirm your printer selection and change the number of copies to print. Choose OK if the settings are correct; otherwise, choose Cancel or Setup. If printing to a file, the system displays the name of the file, so you can change it or cancel printing. If printing to the screen (preview), the system displays the report. If you want, you can then export it to a file or send it to the printer. If printing to e-mail, the system displays an e-mail message window for you to fill in, and inserts the report as an attachment when you choose Send. If printing to a schedule, the system displays the Schedule Report window.

Asset Listing The Asset Listing report displays all the assets in register you select by asset ID., cost center, etc. When to print The report can also be used at the end of an accounting period to check the balance of your general ledger control account, since the asset value total on the report should match the balance of the general ledger control account. To print the Asset Listing report
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1. Double Click the Print Reports icon in the A/M Reports folder, and then select Accounting reports group. 2. Highlight the Asset Listing report. 3. Click the Print button to display the following screen:

4. If you use multicurrency accounting, select the currency for the report. You can list assets in the source currency and functional currency or only in functional currency. 5. Indicate which asset status will be included in the report. 6. Select the Sort By option if you want the report to be grouped by category, location, cost center or group. 7. Select the index if you select the Sort By option. 8. Specify the range of asset to print in the report. 9. Specify the range of cost center to print in the report. 10. Specify the range of category to print in the report. 11. Specify the range of asset to print in the report. 12. Specify the range of location to print in the report. 13. Specify the range of group to print in the report. 14. Define the cutoff acquisition date. The report includes only those assets that were acquired before or on the cutoff date you specify. 15. Click the Print button. If printing to a printer, the system displays the print destination window to let you confirm your printer selection and change the number of copies to print. Choose OK if the settings are correct; otherwise, choose Cancel or Setup. If printing to a file, the system displays the name of the file, so you can change it or cancel printing. If printing to the screen (preview), the system displays the report. If you want, you can then export it to a file or send it to the printer. If printing to e-mail, the system displays an e-mail message window for you to fill in, and inserts the report as an attachment when you choose Send. If printing to a schedule, the system displays the Schedule Report window.
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PO Invoice Listing PO Invoice Listing report lists the PO invoice detail lines converted to assets by Asset Acquisition Entry. When to print Whenever you want to know what PO invoice detail line has been converted to asset. To Print Report 1. Double Click the Print Reports icon in the A/M Reports folder, and then select Accounting reports group. 2. Highlight the PO Invoice Listing report. 3. Click the Print button to display the following screen:

4. Select the range of PO invoice. 5. Select the range of invoice date. 6. Click the Print button. Asset Schedule Asset Schedule lists the beginning balance and period change of asset value and depreciation for a specified fiscal year. To Print Report 1. Double Click the Print Reports icon in the A/M Reports folder, and then select Accounting reports group. 2. Highlight the Asset Schedule report. 3. Click the Print button to display the following screen:

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Determine whether to print the report for book or tax purpose. Select Detail or Summary for the type of report you want to print. Select a fiscal year for which to print. Determine how to group the assets in the report. Specify the range of category, cost center, location, group or account set to print. Determine whether to include asset description and acquisition date in the report. Click the Print button.

Master Assets and Components The Master Asset and Components report lists the component assets for the master asset in asset register. To Print Report 1. Double Click the Print Reports icon in A/M Reports, and then select the Accounting report group. 2. Highlight the Master Asset and Components report. 3. Click the Print button to display the following screen:

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4. Select the range of asset to print. 5. Click the Print button.

Maintenance Reports
The maintenance reports include Maintenance Order, Maintenance Order Action Detail, Maintenance Batch Listing, Maintenance GL Transaction and Maintenance History.

Maintenance Type
This report prints out the maintenance type code, cost class, default expense account and default payable clearing account.

Maintenance Order
You can print maintenance orders at any time to learn about the detail of maintenance order.

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When to print Print maintenance order before you start it, the inactive maintenance order can be used for maintenance requisition. Print maintenance order after you close it, the closed maintenance order shows the actual expenditures on maintenance. To Print Report 1. Double Click the Print Reports icon in the A/M Reports folder, and then select Maintenance reports group. 2. Highlight the Maintenance Order report. 3. Click the Print button to display the following screen:

4. Select the range of maintenance order to print. 5. Indicate whether or not to reprint maintenance order. 6. Click the Print button. Maintenance Order Action Detail Print the Maintenance Order Action report to obtain a list of your current maintenance orders, sorted by order number or vendor number. When to print When you need to review maintenance orders to see what has been done with them, or needs to be done. To Print Report 1. Double Click the Print Reports icon in the A/M Reports folder, and then select Maintenance reports group. 2. Highlight the Maintenance Order Action Detail report. 3. Click the Print button to display the following screen:
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Indicate whether to list maintenance order by order number or by vendor number Select the range of order or vendor to include Specify the range of due date. Select the range of asset to include. Indicate the order status. Click the Print Button.

Maintenance Batch Listing

Print the Maintenance Batch Listing report to list the asset maintenance expense transaction list. When to print You should print batch listings after entering or editing a batch, and then file the listings with your other audit trail records. To Print Report 1. Double Click the Print Reports icon in the A/M Reports folder, and then select Maintenance reports group. 2. Highlight the Maintenance Batch Listing report. 3. Click the Print button to display the following screen:

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4. Select the batch range to print. 5. Define the batch date range. 6. Select the statuses of batches to include. The choices are Open, Ready to Post and Posted. You must select at least one status to print the report. 7. Click the Print button. Maintenance G/L Transactions The Maintenance G/L Transactions report is a list of the general ledger transactions created from the posted maintenance batches. When to print Print this report before or after using the Create G/L Batches window, Print the report to a printer or file before using the Year End window. To print the report 1. Double Click the Print Reports icon in the A/M Reports folder, and then select Maintenance reports group. 2. Highlight the GL Transaction report. 3. Click the Print button to display the following screen:

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Select currency that will be included in report. Define the posting sequence range to print. Enter the batch date range. Click the Print button.

Maintenance History
This report provides detailed maintenance expense information by vendor or asset. You can use the report as a maintenance expense journal, to record maintenance expense by vendor or asset

When to print Print the report when you want to review the asset maintenance expense. To Print Report 1. Double Click the Print Reports icon in the A/M Reports folder, and then select Maintenance reports group. 2. Highlight the Maintenance History report. 3. Click the Print button to display the following screen:

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Select the report format. You can print it either by Vendor Number or Order Number. Select the range of vendor to include in the report. Select the range of asset to include in the report. Specify the range of fiscal period to print. Click the Print button.

Lease Reports
The leasing reports include Lease Rate, Lease Contract, Lease Contract Action Detail, Lease Billing Batch Listing, Lease Billing GL Transaction and Lease Billing History.

Lease Rate
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Print the lease rate report to list the lease rate for assets. When to print Print lease rate when you need to make quotation for asset lease. To Print Report 1. 2. 3. Double Click the Print Reports icon in the A/M Reports folder, and then select Lease reports group. Highlight the Lease Rate report. Click the Print button to display the following screen:

4. 5.

Select the range of assets you want to include in the reports. Click the Print button.

Lease Contract

You can print lease contract at any time to learn about the detail and status of lease contract. When to print Print lease contract before you start it, the inactive lease contract can be used for formal lease quotation. Print lease contract after you close it, the closed lease contract shows the actual revenue from asset lease. To Print Report 1. 2. 3. Double Click the Print Reports icon in the A/M Reports folder, and then select Lease reports group. Highlight the Lease Contract report. Click the Print button to display the following screen:

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Select the range of lease contract to print. Indicate whether or not to reprint lease contract. Click the Print button.

Lease Contract Action Detail Print the Lease Contract Action report to obtain a list of your current lease contract, sorted by contract number or customer number. When to print When you need to review lease contract to see what has been done with them, or needs to be done. To Print the Report 1. Double Click the Print Reports icon in the A/M Reports folder, and then select Lease reports group. 2. Highlight the Lease Contract Action Detail report. 3. Click the Print button to display the following screen:

4. Select the lease type to print.

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Indicate whether to list lease contract by contract number or by customer number/vendor Select the range of contract or customer to include Specify the range of due date. Select the range of asset to include. Specify the contract status. Click the Print Button.

Lease Billing Batch Listing Print the Lease Billing Batch Listing report to list the asset lease billing transaction list. When to print You should print batch listings after entering or editing a batch, and then file the listings with your other audit trail records. To Print Report 1. Double Click the Print Reports icon in the A/M Reports folder, and then select Lease reports group. 2. Highlight the Lease Billing Batch Listing report. 3. Click the Print button to display the following screen:

4. Select the batch range to print. 5. Define the batch date range. 6. Select the statuses of batches to include. The choices are Open, Ready to Post and Posted. You must select at least one status to print the report. 7. Click the Print button. Lease G/L Transactions

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The Lease G/L Transactions report is a list of the general ledger transactions created from the posted lease billing batches. When to print Print this report before or after using the Create G/L Batches window, Print the report to a printer or file before using the Year End window. To print the report 1. 2. 3. Double Click the Print Reports icon in the A/M Reports folder, and then select Lease reports group. Highlight the Lease GL Transaction report. Click the Print button to display the following screen:

4. 5. 6. 7.

Select currency that will be included in report. Define the posting sequence range to print. Enter the range of batch date. Click the Print button.

Lease Billing History

This report provides detailed lease billing information by customer or asset. You can use the report as a lease billing journal, to record asset lease revenue by customer or asset.

When to print Print the report when you want to review the asset lease billing history. To Print Report 1. Double Click the Print Reports icon in the A/M Reports folder, and then select Lease reports group.
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Highlight the Lease Billing History report. Click the Print button to display the following screen:

4. 5. 6. 7. 8.

Select the report format. You can print it either by Customer Number or Contract Number. Select the range of customer to include in the report. Select the range of asset to include in the report. Specify the range of fiscal period to print. Click the Print button.

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