Cancel Check Payment (FCH8)

Purpose
Use this procedure to void a check and reverse the accounting entries for a check that was issued
in Accounts Payable ONLY.

Last Update
March 17, 2007

Prerequisites
· Obtain the check number you wish to void.

Training Available
None

Helpful Hints and Related Reports

This procedure will reverse the payment and re-establish the original payable. ONLY process this
procedure after correction of the error has been made by the appropriate agency in ISIS HR
Payroll, and journal entries have been transferred to Accounting. Otherwise, the payable will be re-
established and paid again the following day.

Example: A garnishment deduction was more than it should have been. The garnishment vendor is
a “one-time” vendor that we do not expect to remit anymore payments to. The
garnishment record should be corrected in ISIS HR Payroll. Appropriate entries will be
transferred to FI. ONLY after this is done should this transaction be executed.

Procedure

1. Start the transaction using the transaction code FCH8. The Cancel Check Payment screen
appears.

2. As required, complete/review the following fields:

· Paying company code

· House bank
· Account ID
· Bank Key (cancel)
· Bank Account Number (cancel)
· Check Number (cancel)
· Void reason code
· Reversal reason
Field Definitions

Field Name R/O/C Description

Paying company R Enter 0010.

code

House bank R Enter Bank1.

Account ID R Enter CHECK for type of account.

Bank Key (cancel) R LEAVE BLANK.

Bank Account R LEAVE BLANK.

Number (cancel)

Check Number R Enter check number to void.

(cancel)

Void reason code R Enter the reason the check is being voided.
 Field Name R/O/C Description

Reversal reason R Select option 01 "Reversal in current period. For Travel: Enter one
of the following reversal reasons: 09 - EFT overpaid/reversal by
OSUP 10 - EFT wrong account/reversal by OSUP 11 - EFT return by
bank

3. As required, verify/complete the following fields:

· Posting Date
· Posting Period
Field Definitions for Posting

Field Name R/O/C Description

Posting Dates R Must always be the current date.

Posting Period R Enter the fiscal month.

4. Click to verify data. The information message “Reversal of check payment is possible”
appears.

5. Click . The information message “Payment for check XXXXXX was

cancelled, reverse document XXXXXX” appears.

6. Click until the SAP Easy Access screen appears.

Comments
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