PROJECT PROPOSAL July 7, 2011

TITLE: RICE AND SHINE, A Rice Raffle for a Cause PARISH ORGANIZATIONS INVOLVED: - Parish Youth Ministry - Altar Servers Ministry - Chorus Angelicus OBJECTIVE/S: - To provide a working budget for the different organizations activities this year and next year. - To fund a plan of having an outreach program to indigenous children of the parish. PARISH YOUTH MINISTRY Fund a Youth Recollection on December Send potential youth leaders to youth encounter ALTAR SERVERS MINISTRY - Order new sets of cassock and surplice to accommodate the increasing number of servers joining the ministry. - Repair and maintenance of old cassocks and surplices - Repair and purchase of amenities such as chairs, lighting and ventilation for the ASM room CHORUS ANGELICUS - Purchase service uniform for the choir - Christmas Thanksgiving Concert on December SUMMARY: RICE AND SHINE, A Rice Raffle for a Cause is a joint activity of the Youth Ministry, Altar Servers Ministry and Chorus Angelicus. The project aims to gather funds to fuel the different activities of the organizations involved. The Rice Raffle entails creating and selling of raffle tickets at ten pesos each. All raffle entries will be drawn and winners will win rice c/o a given Rice Retail Store at Sta. Ana Market. Upon approval of this proposal, designing and creation of raffle tickets will commence. A general assembly will be held with the members of the participating organization including their parents to explain the mechanics and objectives of the raffle. Raffle tickets will be given to the members of the organizations for selling. Remittance will be given to the groups head and will then be remitted on a project meeting every other week after the distribution of the raffle tickets. Raffle entries will be drawn on October 22, Saturday time TBA. Winners will receive a coupon/certificate and will act as a claim stub for claiming their rice winnings. Plan date for the distribution of raffle tickets will be on August 6, 2011. Raffle entries will be drawn on October 22, 2011 time TBA. Raffle draw, announcement of winners and awarding will be done on October 22, 2011. Claiming of prizes will be from October 22 November 30, 2011. Name of winners will be posted on the parish bulletin boards the day after the raffle. Audits and reports will be submitted to the Parish Office on October 24 together with the liquidation of expenses. Posting of earning will be made upon approval.

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BUDGET ALLOTMENT PER ORGANIZATION: Estimated Amount Needed Altar Servers Ministry Youth Ministry Chorus Angelicus 40000.00 30000.00 30000.00 100000.00 20000.00 120000.00 1200 13200 # of Members w/o duplication 46 10 10 66 # of booklets per Member 18

Percentage # of per Group Members 40% 30% 30% 100% 46 19 19 84

Contingency Fund TOTAL AMOUNT TO BE RAISED # of booklets # of tickets

PROJECT COST: Raffle Tickets 6000.00 Rice Prices @ 16000.00 Php40.00/kilo

Prize Category 1st prize 2nd prize 3rd prize Major Consolation Minor Consolation

Prizes 2 cavan 1 cavan 1/2 cavan 10 kilos 5 kilos

# of winners 1 winner 1 winner 1 winner 10 winners 25 winners

Advertisement -Tarpaulin -Venue Prep

4000.00

TOTALS 26000.00

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TIME SCHEDULE: WHEN July 11 13, 2011 July 14 16, 2011 WHAT Canvassing of Printing Price Creation of Letters: - Solicitation (Rice Prizes) - Request for Use of Meeting Room (General Assembly and Ticket Distribution) - Invitation to Parents - Request for Mass Announcement - Request for Ticket Selling @ Patio - Distribution List Among Members Raffle Ticket design Placement of Order @ 2PM Project Launch - Meeting @ 3PM - Identification of Sponsors - Tasking and Plan Lay-out Printing of Raffle Tickets Designing and Printing of Raffle Tarp Verification and Segregation of Tickets Announcement for General Assembly and Distribution of Raffle Tickets. Send invitation to parents and/or guardians of the members of the organizations involved. Follow-up with members re: general assembly and ticket distribution General Assembly and Distribution of Tickets Selling Period Announcement re: Rice Raffle Selling of tickets @ Patio Project Meeting @ 7:30pm - Raffle Draw Program Planning - Remittance of ticket sales - Follow-up on solicitations - Auditing and Accounting Final Preparation Last Project Meeting WHO Heads: YM, ASM, CA

July 17, 2011

Heads: YM, ASM, CA

July 17 23, 2011 July 24 July 30, 2011 July 30 August 3, 2011

Chosen Printer Chorus Angelicus Francis Laurence Halili

August 4 5, 2011 August 6, 2011 @ 7:30PM

Heads: YM, ASM, CA Youth Ministry, Altar Servers Ministry, Chorus Angelicus and Parents of Members All Organizations Involved All Organizations Involved Rice Raffle Committee

August 7 October 22, 2011 October 2, 9 and 16, 2011 August 20; September 3 and 17; October 1 and 15

October 15, 2011 October 16, 2011

October 22, 2011 October 23, 2011

Raffle Draw, Announcement of Winners and Awarding Auditing and computation of expenses and earnings Submission to Parish Posting upon approval

Rice Raffle Committee Youth Ministry, Altar Servers Ministry, Chorus Angelicus and Parents of Members All Organizations Involved Raffle ticket buyers Rice Raffle Committee

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