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APPLICATION SETUP DOCUMENT

Adding New Operating Unit - Financials

Author: Creation Date: Last Updated: Version: Release: 1.0 11.5.10

Contents

SA: Review Multi-Org Profile Options...........................................................1 AP: Choose Set of Books..............................................................................2 PO: Define Inventory Organization Parameters..........................................3 AP: Define Financial Options.......................................................................4 AP: Define Expense Report Templates........................................................6 AP: Define Payables Options.......................................................................7 AP: Define Banks.......................................................................................10 AP: Define New AP Signing Limits.............................................................13 AP: Define Tax Codes................................................................................14 AP: Define Tax Groups..............................................................................15 AP: Define Tax Reporting Entities.............................................................16 OIE: Define iExpense Policies....................................................................17 Enable Expense Allocations.................................................................17 Set Up Required Expense Fields..........................................................18 Define Receipt Notification Rule Set....................................................19 Assign Receipt Notification Rule Set....................................................20 Define Mileage Rate Schedule.............................................................21 SA: Set OIE Profile Options........................................................................23 AR: Define AR System Options.................................................................24 AR: Open Accounting Periods (Required).................................................28 AR: Define AutoAccounting......................................................................29 AR: Define Transaction Types..................................................................33 AR: Define Transaction Sources...............................................................34 AR: Define Remittance Banks...................................................................35 AR: Define Receivables Activities.............................................................36 AR: Define Receipt Classes and Payment Methods..................................39

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AR: Define Receipt Sources.......................................................................40 AR: Define Remit-To Addresses................................................................41 AR: Define Standard Memo Lines.............................................................42 OM: Define Item Validation Organization.................................................43 FA: Review Account Generator Setup........................................................44 FA: Define System Controls.......................................................................45 FA: Define Additional Asset Locations.......................................................46 FA: Define Fiscal Years..............................................................................47 FA: Define Calendars................................................................................48 FA: Define Asset Books.............................................................................49 FA: Define Prorate and Retirement Conventions.......................................51 FA: Define Security by Book......................................................................52 FA: Define Additional Depreciation Methods.............................................53 FA: Define Depreciation Ceilings...............................................................54 FA: Define Asset Categories......................................................................55 Open and Closed Issues ...........................................................................56 Open Issues.........................................................................................56 Closed Issues.......................................................................................56

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SA: Review Multi- Org Profile Options


System Administrator > Options > System
This step should be some during the multi-org configurations. Make sure the respective responsibilities have the multi-org profile options set to their respective operating units.

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AP: Choose Set of Books


Payables Manager > Setup > Set of Books > Choose
Your system administrator associates sets of books with one or more responsibilities. Your responsibility determines with which set of books you are working. You have the option of setting up multiple organizations within one installation of Payables. Your system administrator associates a responsibility with a particular organization and set of books. The name of your set of books appears on all reports you generate in Payables.

Field Name Set of Books Chart of Accounts Functional Currency Accounting Calendar

Value

Comments

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PO: Define Inventory Organization Parameters


Purchasing Super User > Setup > Organizations > Organizations
Attach the inventory organizations to the correct operating unit, legal entity, and set of books. If you have more than one business group, change to the responsibility associated with the other business group and continue defining your organization classification.
Field Name Inventory Parameters Organization Code Item master Organization Calendar Process Enabled Costing Information Costing Organization Costing Method Transfer to GL Valuation Accounts Material Revision, Lot, Serial Starting Revision Lot Control Uniqueness Generation Zero Pad Suff ix Prefix Total Length Serial Control Uniqueness Generation Zero Pad Suff ix Prefix Allocate Serial Numbers Other Accounts Purchase Price Variance Invoice Price Variance Inventory AP Accrual Sales Costs of Goods Sold Value Comments

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AP: Define Financial Options


Payables Manager > Setup > Options > Financials
Use the Financials Options window to define the options and defaults that you use for your Oracle Financial Application(s). Values you enter in this window are shared by Oracle Payables, Oracle Purchasing, and Oracle Assets. You can define defaults in this window to simplify supplier entry, requisition entry, purchase order entry, invoice entry, and automatic payments. Depending on your application, you may not be required to enter all fields.
Field Name Accounting Future Periods Liability Prepayment Future Dated Payment Discount Taken PO Rate Variance Gain PO Rate Variance Loss Expenses Clearing Miscellaneous Supplier Entry RFQ Only Site Hold Unmatched Invoices Invoice Match Option Supplier Number Entry Supplier Number Type Next Automatic Number Supplier Payables Payment Terms Payment Method Receipt Acceptance Days Always Take Discount Pay Alone Supplier Purchasing Ship-To-Location Bill- To-Location Inventory Organization Ship Via FOB Freight Terms Tax Default Tax Code
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Value

Comments

Field Name Member State VAT Registration Number Enable Recoverable Tax Default Recovery Rate Calculation Rules: Rounding Rule Calculation Rules: Precision Calculation Rules: Min. Accountable Unit Human Resources Business Group Expense Reimbursement Address Use Approval Hierarchy Employee Numbering Method Next Automatic Number

Value

Comments

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AP: Define Expense Report Templates Payables Manager: Setup > Invoice > Expense Report Template
Description: You must define at least one expense report template with the Enable for Internet Expenses Users check box selected. Only expense report templates with this option enabled can be used in Internet Expenses. Use the Oracle Payables Expense Report Templates window to define your expense report templates.
Oracle Field Template Name Description Enable for Internet Expenses Expense Item Expense Category GL Account PA Exp Type Receipt Above Justification Required Value Notes

Use the Create Expense Report Template DataLoad available on the Feature site.

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AP: Define Payables Options


Payables Manager > Setup > Options > Payables
In the Payables Options window, select each region that contains the options you want to define.
Field Name Accounting Methods Primary Accounting Method Primary Set of Books Secondary Accounting Method Secondary Set of Books Automatic Of fset Method Transfer to GL Transfer to GL Interface Transfer Reporting Books Submit Journal Import Allow Override at Program Submission Payment Accounting When Payment is Issued When Payment Clears Calculate Gain and Loss Account for Gain and Loss: When Payment is Issued Account for Gain and Loss: When Payment Clears Use Future-Dated Payment Account Currency Use Multiple Currencies Require Exchange Rate Entry Calculate User Exchange Rate Exchange Rate Type GL Accounts: Realized Gain GL Accounts: Realized Loss Rounding Supplier Invoice Tolerances Pay Group Invoice Currency Terms Date Basis Pay Date Basis Bank Charge Bearer Tax Reporting: Combined Filing Program
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Value

Comments

Field Name Tax Reporting: Use Pay Site Tax Program Income Tax Region Invoice Use Invoice Approval Workflow Allow Adjustments to Paid Invoices Recalculate Scheduled Payment Automatically Create Freight Distribution Conf irm Date as Invoice Number Allow Online Validation Allow Document Category Override GL Date Basis Prepayment: Payment Terms Prepayment: Settlement Days Build Prepayment Account when Matching Matching Allow Final Matching Allow Distribution Level Matching Allow Matching Account Override Transfer PO DFF Information Interest Allow Interest Invoices Prorate Across Overdue Invoice Interest Accounts: Expense Interest Accounts: Liability Expense Report Default Template Payment Terms Pay Group Payment Priority Apply Advances Automatically Create Employee as Supplier Hold Unmatched Expense Reports Payment Bank Account Payment Batch Limit EFT User Number Discount Distribution Method Additional Pay Through Days Allow Document Category Override Exclude Discount from Tax Calculation Method Allow Print
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Value

Comments

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Field Name Allow Pre-Date Allow Void and Reissue Allow Address Change XML Payments Automatic Conf irmation Remit- To Bank Account Override Use Bank Charges Invoice Tax Exclude Tax from Discount Calculation Require Tax Entry at Header Use Automatic Tax Calculation Calculation Level Allow Calculation Level Override Distribution Amounts Include Tax Allow Override Withholding Tax Use Withholding Tax Allow Manual Withholding Tax Group Include Discount Amount Include Tax Amount Apply Withholding Tax Create Withholding Invoice Include Tax Type on Withholding Distributions Tax Defaults and Rules Enforce Tax From Account Enforce Tax From Purchase Order PO for Matched Invoices Supplier Invoices Account Financial Options Invoice Header Reports Relieve Future Dated Payment Liability

Value

Comments

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AP: Define Banks


Payables Manager > Setup > Payments > Banks
You can define a bank or a clearing house. Define banks to record internal banks, where you are the account holder of a receipt and/or disbursement account. If you use Payables, you can define external banks where your suppliers are the account holders. If you use Receivables, define banks to record external banks where your customers are the account holders of disbursement accounts.
Field Name Bank Name Alternate Name Number Bank Branch Name Bank Branch Alternate Name Number Type RFC Identif ier Institution Description Country Address Line 1 Address Line 2 Town County Postal Code Bank Accounts Operating Unit Agency Location Code Name Alternate Code Account Use Account Type Number IBAN Currency Description GL Accounts Cash Cash Clearing Bank Charges Bank Errors Conf irmed Receipts
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Value

Comments

Field Name Future Dated Payment Account Contact Last First Middle Title Phone Account Holder Account Holder Alternative Account Holder EFT Request ID Receivables Options Multiple Currency Receipts Remitted Receipts Factored Receipts Short Term Debt Unapplied Receipts Unidentif ied Receipts On Account Receipts Unearned Discounts Earned Discounts Payables Options Maximum Outlay Multiple Currency Payments Maximum Payment Allow Zero Payments Minimum Payment Pooled Account EFT Number Realized Gain Realized Loss Payables Documents Document Information Document Name

Value

Comments

Disbursement Type

Payment Format

Payment Method

Inactive On

Additional Information Document Name

Last Used

Last Available

Setup Checks

Transmission Code

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Field Name GL Information Document Name

Value Cash Clearing

Comments Bank Charges Bank Errors

Future Dated Payments Document Name

Future Date Use

Account

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AP: Define New AP Signing Limits Payables Manager > Employees > Signing Limits
Descr ip tio n: Use this form to define AP signing limits. Managers can approve an expense report only if the total amount of the expense report does not exceed their
signing limit. The Manager (Spending) Approval Process in the Expense Reporting workflow uses the signing limits you define to determine which manager has authority to approve expense reports. You assign signing limits in your primary functional currency.

To assign signing limits: 1. 2. 3. 4. the list of values. 5. 6. 7. 8. Navigate to the Employee Signing Limits window. Add additional approvers by following the steps below Select AP Expense Report as the document type. Enter the name of the manager to whom you want to assign a signing limit in the Employee Name field, or choose from Enter the cost center for which you want this manager to approve expense reports, or choose from the list of values. Enter a signing limit for this manager. Repeat steps 3 - 5 if you want this manager to be able to approve expense reports for more than one cost center. Save your work.

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AP: Define Tax Codes Payables Manager: Setup > Tax > Codes
In the Tax Codes window, you define the tax names, or tax codes, you use on invoices to record invoice taxes you pay to suppliers and tax authorities. Each tax code has a tax type, a tax rate, and an account to which you charge tax amounts.

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AP: Define Tax Groups Payables Manager: Setup > Tax > Groups
Use Tax Groups to combine your tax codes into tax groups to calculate multiple taxes on single taxable items in your Payables and Purchasing transactions. You can also use this feature to manage multiple tax recovery requirements. If you only use single tax codes with a single recovery rate, you do not need to set up tax groups.

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AP: Define Tax Reporting Entities Payables Manager: Setup > Tax > Reporting Entities
Use the Reporting Entity window to define reporting entities for your 1099 tax reporting. A reporting entity is any person or organization that has a unique Tax Identification Number (TIN). If you use the NACHA payment format, the Name and Tax ID Number are used to identify the reporting entity that is initiating the electronic payment. When you define your disbursement bank account, enter the tax reporting entity in the Alternate Account Holder field of the Bank Accounts window, since Payables allows you to define more than one entity per organization.
Field Name Name Location Description Tax ID Number Balancing Segment Value 230 Value Comments

Balancing Segment Description DNA

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OIE: Define iExpense Policies


Enable Expense Allocations Internet Expenses Setup and Administration: Internet Expenses Setup > Accounting > Define
Select Enabled to let users update the default segment value. Select Read-only to display the current segment value but prevent update. Select Disabled to omit this segment from expenses entry pages. Set status as follows:

Segme n t Company Department Account Future Intercompany

Statu s Read only Read-Only Read-Only Disabled Disabled

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Set Up Required Expense Fields Internet Expenses Setup and Administration: Internet Expenses Setup > Policy > Expense Fields

Accommodat ion s End Date Merchant Air fa r e Merchant Class of Ticket Ticket Number From Location To Location Car Rental Merchant Meal s Number of Attendees Attendees Mil eage Enabled Required Required Required Enabled Enabled Required Required Enabled Required

Leave defaults

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Define Receipt Notification Rule Set Internet Expenses Setup and Administration: Internet Expenses Setup > Audit > Notification Rules
Create a new Notification Rule Set as follows:

Fiel d name Rule Set Name Description Notify Individual Overd ue Receipt s Noti fi cat ion s Receipts overdue or missing after expense report submitted Subsequent notifications if receipts still overdue Receipts considered overdue or missing after user response Receipt document required if user indicates receipts are missing

Val ue Receipts Notifications Receipts Notifications When Receipts are received

14 7 7 Yes

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Assign Receipt Notification Rule Set Internet Expenses Setup and Administration: Internet Expenses Setup > Audit > Notification Rule Assignments

Fiel d name Rule Set Name Effective Start Date

Val ue Receipts Notifications 01/01/2005

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Define Mileage Rate Schedule Internet Expenses Setup and Administration: Internet Expenses Setup > Policy > Schedules > Mileage
We decided not to set it up in Production at this point. The instructions will remain in the document for future reference. Define a new mileage schedule for Australian employees: Click Create New Sched ul e . Populate required fields as follows:

Field Name

Value

Comments

Update Mil eage Rate Schedu l e : Gener al Info r ma t io n Sched ul e Na me Descr ip tio n Distance Unit of Measure Start Date Currency Rules Optional Rul es Distance Threshold Yes Role Fuel Type Passengers Vehicle Category Vehicle Type Yes Distanc e Th re s ho l ds Line Number Th re s ho l d (Mil e s ) 1 10000 Vehicl e Type Line Number Sel ect 1 Yes 2 Yes 3 Yes 4 Yes Update Mil eage Rate Schedu l e : Periods and Rates Line Number Vehicl e Type 1 All Other 2 All Other
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Vehicl e Type All Other Car Motorcycle Van

Distanc e Inte rv al s Between 0 and 10000 Greater Than 10000


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Mil eage Rate .2 .2

3 4 5 6 7 8

Car Car Motorcycle Motorcycle Van Van

Between 0 and 10000 Greater Than 10000 Between 0 and 10000 Greater Than 10000 Between 0 and 10000 Greater Than 10000

.4 .25 .24 .24 .4 .25

Click Appl y. Click Activate .

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SA: Set OIE Profile Options System Administrati on: Profile > System
Descr ip tio n: Use this form to define profile options. Navigate to System Profiles Enter Responsibility: ATL MB Expense Entry Provide values from the table below. Site
Yes User-enabled, with Online Validation Re-assign

Prof il e
OIE:Approver Required OIE:Enable Expense Allocations WF: Notification Reassign Mode OIE:CC Approver Req OIE:CC Payment Notify OIE:Enable Approver OIE:Enable Credit Card OIE:Enable DescFlex AME:Installed Automated Escalation Notification Task Assignee Role OIE:Allow Credit Lines OIE:Allow Non-Base Pay OIE:Enable Policy OIE:Enable Projects OIE:Enable Tax OIE:Grace Period OIE:Purpose Required OIE:Report Number Prefix PA: Allow Project Time and Expense Entry PA: AutoApprove Expense Reports Personalize Self-Service Defn WF: Mailer Cancellation Email

Appl icat ion

Expen se Entr y Respon si b il i t y


Yes with Default Automatically-enabled, with Online Validation Transfer

Yes

Unassigned Yes

Yes No 30 Yes EXPYes

Enabled

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AR: Define AR System Options Receivables Manager: Setup > System > System Options
Descr ip tio n: Use this form to define Oracle Receivables system guidelines to control how Oracle Receivables works for you. During Receivables setup, you specify your accounting method, set of books, tax method and accounts, customer and invoice parameters, and how the AutoInvoice and Automatic Receipts programs will run.

Field Name Accounting

Value

Comments

Operati n g Un it Account i ng Method Name Fin a nc e Cha rge Activi ty Real i ze d Gai ns Account Real i ze d Losse s Accoun t Tax Accou nt Unal l ocated Reve n ue Account Cross Cur re n c y Rate Type Cross Cur re n c y Rou ndi n g Accou nt Header Rou ndi n g Accou nt Auto ma ti c Jour na l Import Header Level Roundi n g Days Per Posti ng Cycl e
Tax

Tax Method Locatio n Fl exf i el d Str uct u r e Postal Code Range (Fro m) Addres s Val idatio n Invoice Prin t i n g Tax Vendor Views Incl us i v e Tax Used Compoun d Taxe s Tax Regist ra t io n Numbe r Sal es Tax GEO Over r id e
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Field Name Tax Defaults and Rules

Value

Comments

Enforce Tax from Reven u e Account Calcul ate Tax on Credit Memo duri n g Auto Invoice Tax Code Defa ul ts : Custome r Site Custome r Product Reve n ue Accoun t Syste m Options Tax Code Exception Rates : Use Custo me r Exceptio ns Use Ite m Exception s Use Ite m Tax Rate Exceptio ns
Trans and Customers

Al low Cha nge to Prin te d Tran s ac tio ns Al low Payme n t to Un re l a te d Tra ns ac tio n s Al low Tra n sa ctio n Del etion Show Bil l i n g Nu mb e r Docu me n t Numbe r Gener at io n Level AutoIn voi ce Tu n i n g Segme n t s : Account i ng Flex Syste m Items Ter r i tor y Purge Inte r f ac e Tabl e s Max me mo r y (in bytes ) Log Fil e Message Level Custo me r s : Auto ma ti c Custo me r Numbe r i n g Auto ma ti c Site Nu mb e r i n g Create Reciprocal Custo me r Group i ng Rul e Na me
Revenue Polic y

Sta ndar d Ref u nd Pol icy Payme n t ter m Th re s ho l d


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Field Name

Value

Comments

Sel ect Credit Cl assi f i c at io n s for Defe r r i n g Reven u e Fir st Sel ection Second Sel ection Thi r d Sel ection
Claims

Un ma tc h ed Re mi tt a nc e Clai ms : Negati ve Lin es Positi ve Li ne s Matched Remit ta n ce Cl ai ms : Prepar e for Clai m Creatio n Excl ude Credi t Me mos
Miscellaneous

Spl it Amo un t Discou nt Basi s Auto Cash Rul e Set Days in Days Sal es Outsta nd i n g Calcul atio n Sal es Credit Perce nt Li mi t Wri te - off Li mi t s Per Receipt Accru e Inte re st Allow Unea r n ed Discou nt s Discou nt on Parti al Pay me n t Trade Account i ng Inst al l ed Bil l s Receiv abl e Enabl ed Requ i re Sal espe r so n Requ i re Bil l i n g Locatio n for Receipts Pri nt Re mi t To Addres se s Pri nt Home Countr y Min i m Ref u nd Amo un t Credit Card Pay me n t Method Bank Account Pay me n t Method Invoice s Per Commi t Receipt s Per Commi t Charg eback Due Date Defau l t Count r y
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Field Name

Value

Comments

Source of Terr i to r y Appl icat ion Rul e Set

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AR: Open Accounti ng Periods (Required) Receivables Manager: Control > Accounting > Open/Close Periods
Descr ip tio n: Open or close periods in your accounting calendar to control the recording of accounting information for these periods. Receivables uses the status of these accounting periods to control transaction entry and journal entry creation to your general ledger. You cannot enter an activity in a closed accounting period. Receivables provides the following period statuses: Not Opened, Future, Open, Close Pending, and Closed.

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AR: Define AutoAccounting Receivables Manager: Setup > Transacti ons > AutoAccounting
Descr ip tio n: Define AutoAccounting to specify the general ledger accounts for transactions that you enter manually or import using AutoInvoice. AutoAccounting uses this information to create the default revenue, receivable, freight, tax, unearned revenue, unbilled receivable, finance charges, bills receivable accounts, and AutoInvoice clearing (suspense) accounts.
Field Name Freight

Tabl e Name

Constan t

Company Department Account Future IC


Receivable

Company Department Account Future IC


Revenue

Company Department

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Field Name Freight

Tabl e Name

Constan t

Company Department Account Future IC Account Future IC


AutoInvoice Clearing

Company Department Account Future IC


Tax

Company Department Account

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Field Name Freight

Tabl e Name

Constan t

Company Department Account Future IC Future IC


Unbilled Receivable

Company Department Account Future IC


Unearned Revenue

Company Department Account Future

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Field Name Freight

Tabl e Name

Constan t

Company Department Account Future IC IC

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AR: Define Transaction Types Receivables Manager: Setup > Transacti ons > Transacti on Types
Define the transaction types that you assign to invoices, debit memos, commitments, chargebacks, credit memos, onaccount credits, and bills receivable. Receivables uses transaction types to default payment term, account, tax, freight, creation sign, posting, and receivables information. Receivables provides two predefined transaction types: Invoice and Credit Memo.

Option Operating Unit Name Description Class Open Receivable Post to GL Terms Printing Option Transaction Status Allow Freight Tax Calculation Creation Sign Natural Application Only Application Rule Set Allow Over Application Invoice Type Credit Memo Type Start Date Receivable Account Revenue Account

Value

Notes

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AR: Define Transaction Sources Receivables Manager: Setup > Transacti ons > Sources
Define the transaction sources that you assign to invoices, debit memos, commitments, credit memos, onaccount credits, and bills receivable. Receivables uses transaction sources to control your transaction and transaction batch numbering, provide default transaction types for transactions in batch, and to select validation options for imported transactions. Receivables provides the following predefined transaction sources: MANUALOTHER, DM Reversal, and Chargeback.
Option Operating Unit Name Type Description Active Eff ective Dates Automatic Batch Numbering Automatic Transaction Numbering Copy Document Number to Transaction Number Allow Duplicate Transaction Numbers Copy Transaction Information flexfield to CM Receipt Handling f or Credits Reference Field Default Value Standard Transaction Type Credit Memo Batch Source Value Notes

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AR: Define Remittance Banks


Receivables Manager > Setup > Receipts > Banks
This step was completed in step AP: Define Banks above.

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AR: Define Receivables Activities Receivables Manager: Setup > Receipts > Receivable Activities
Descr ip tio n: Use this form to define as many Receivable Activities as you require. Define receivables activities to default accounting information for Miscellaneous Cash, Discounts, Finance Charges, and Adjustments.

Option Operating Unit Name Description Type Active GL Account Source Tax Code Source Activity GL Account Distribution Set Operating Unit Name Description Type Active GL Account Source Tax Code Source Activity GL Account Distribution Set Operating Unit Name Description Type Active GL Account Source Tax Code Source Activity GL Account Distribution Set Operating Unit Name Description
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Value Adjustment Reversal Adjustment Reversal Adjustment Yes Revenue on Invoice None

Notes

Chargeback Adjustment Chargeback Adjustment Adjustment Yes Activity GL Account

Chargeback Reversal Chargeback Reversal Adjustment Yes Revenue On Invoice None

Payment Netting Clearing account used when offsetting one receipt with another receipt
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Option Operating Unit Name Description Type Active GL Account Source Tax Code Source Activity GL Account Distribution Set Type Active GL Account Source Tax Code Source Activity GL Account Distribution Set Operating Unit Name Description Type Active GL Account Source Tax Code Source Activity GL Account Distribution Set Operating Unit Name Description Type Active GL Account Source Tax Code Source Activity GL Account Distribution Set Operating Unit Name Description Type Active GL Account Source Tax Code Source Activity GL Account Distribution Set
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Value Adjustment Reversal Adjustment Reversal Adjustment Yes Revenue on Invoice None

Notes

Payment Netting Yes Activity GL Account None

Bank Charges Bank Charges - From Bank Statement Adjustment Yes Activity GL Account None

Bank Error Bank Error - From Bank Statement Bank Error Yes Activity GL Account None

Earned Discounts Earned Discounts Earned Discounts Yes Activity GL Account None

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Option Operating Unit Name Description Type Active GL Account Source Tax Code Source Activity GL Account Distribution Set Operating Unit Name Description Type Active GL Account Source Tax Code Source Activity GL Account Distribution Set Operating Unit Name Description Type Active GL Account Source Tax Code Source Activity GL Account Distribution Set Operating Unit Name Description Type Active GL Account Source Tax Code Source Activity GL Account Distribution Set

Value Adjustment Reversal Adjustment Reversal Adjustment Yes Revenue on Invoice None

Notes

Miscellaneous Cash Miscellaneous Cash Miscellaneous Cash Yes Activity GL Account None

Unearned Discount Unearned Discount Unearned Discount Yes Activity GL Account None

Write-Of f Sales allowance Writeoff Adjustment Yes Activity GL Account None

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AR: Define Receipt Classes and Payment Methods Receivables Manager: Setup > Receipts > Receipt Classes
Define receipt classes to specify whether receipts are created manually or automatically. For manual receipts, you can specify whether to automatically remit it to the bank and/or clear your accounts. For automatic receipts, you can specify a remittance and clearance method, and whether receipts using this class require confirmation.
Option Name Notes Receivable Creation Method Require Conf irmation Remittance Method Clearance Method Bill of Exchange Payment Method Name Printed Name Eff ective Dates Debit Memos Inherit receipt Numbers Value Notes

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AR: Define Receipt Sources Receivables Manager: Setup > Receipts > Receipt Sources
Descr ip tio n: Use this form to define your Receipt Sources. When you define your receipt source, you can enter a default receipt class and payment method.
Option Operating Unit Name Description Receipt Source Type Receipt Class Payment Method Batch Numbering Last Number Eff ective Dates Value Notes

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AR: Define Remit- To Addresses Receivables Manager: Setup > Print > Remit- To Addresses
Descr ip tio n: Use this form to maintain your customers Remit-To Addresses that you want Oracle Receivables to print on your statements and dunning letters. Associate each remit-to address with one or more state, country and postal code combinations. Remit-to addresses are assigned based on the bill-to address on the transaction. If you do not wish to set up a remit-to address for each location, you can set up one remit-to address with a default assignment. This will be used for all locations or for any locations that do not have specific location assignments. To set up a default remit-to address, enter the remit-to address, navigate to the assignment region then, using the list of values in the Country field, select 'Default Value'. Move to the next field and select the 'DEFAULT' state from the list of values.

Option

Value

Notes

Countr y Addres s Addres s Addres s Addres s Alter na te Name Town / City County Postal Code Receipt s Fro m County Default value

State Default value

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AR: Define Standard Memo Lines Receivables Manager: Setup > Transa ctions > Memo Lines
Description: If you want to enter predefined lines for debit memos, on-account credits and invoices, you can define standard memo lines. When you define your standard memo lines, you can specify whether a line is for charges, freight, line, or tax. Receivables lets you define one chargeback and one debit memo reversal line.

Option

Value

Notes

Name Descri pt ion Type Tax Code Uni t List Price Uni t of Measu r e Reve n ue Accoun t Account Descri pt ion Invoic i ng Rul e Account i ng Rul e Active Dates: (Fro m) Active Dates: (To )

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OM: Define Item Va lida tion Organiza tion Order Mana gement Super User: Setup > System Para meter s > Values
Description: Set the value for Item Validation Organization (Inventory Organizations) to define which Inventory Organization you can use to transact items in a given Operating Unit.

Option

Value

Notes

Operati n g Un it Category Item Val idat ion Orga ni za t io n

Generic Parameters

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FA: Review Account Genera tor Setup


Description: Oracle Assets uses the Account Generator to generate accounting flexfield combinations for journal entries. You must review the default process that Oracle Assets uses to see if it meets your accounting requirements. You can optionally customize the Account Generator for each set of books that you have defined. Note that you must set up Oracle Workflow in order to use the Account Generator.

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FA: Define System Controls


Fixed Assets Manager > Setup > Asset System > System Controls
Description: Set up your system controls. You specify your enterprise name, asset numbering scheme, and key flexfield structures in the System Controls window. You also specify the oldest date placed in service of your assets.

Option

Value

Notes

Ente rpr i s e Na me Oldest Date Placed in Serv ice Category Flex f ie l d Locatio n Fl exf i el d Asset Key Fl exf i el d Start i ng Asset Nu mb e r

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FA: Define Additiona l Asset Locations


Fixed Assets Manager: Setup > Asset System > Locations
Description: Define valid locations. Your location flexfield combinations tell Oracle Assets what locations are valid for your company. Oracle Assets uses location for tracking assets and for property tax reporting.

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FA: Define Fisca l Yea rs


Fixed Assets Manager: Setup > Asset System > Fiscal Years
Description: Use the Fiscal Years window to define the beginning and end of each fiscal year since the start of your company. Your fiscal year groups your accounting periods. You must define the start and end date of each fiscal year since the oldest date placed in service.

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FA: Define Ca lenda rs


Fixed Assets Manager: Setup > Asset System > Calendars
Description: Use the Calendars window to set up as many depreciation and prorate calendars as you need. Calendars break down your fiscal year into accounting periods. Define your calendars with as many periods as you need. Define a prorate calendar and a depreciation calendar for each depreciation book. Depreciation books can share a calendar, and you can use the same calendar for your depreciation calendar and prorate calendar if appropriate.

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FA: Define Asset Books


Fixed Assets Manager: Setup > Asset System > Book Controls
Description: Use the Book Controls window to set up your depreciation books. You can set up an unlimited number of independent depreciation books. Each book has its own set of accounting rules and accounts so you can organize and implement your fixed assets accounting policies.

Option

Value

Notes

Book Class Descri pt ion Associated Corporate Book Cal end ar Inactiv e On Allow Purge GL Set of Book s Allow GL Postin g Depreci at ion Cal enda r Fiscal Year Name Prorate Cal end ar Cur re n t Period Divide Depreci at ion Account i ng Rul es Allow Amort i zed Chang es Allow Mass Chang es Create Interco mp a n y Bal anc i ng Entri es Capital Gain Thr es h ol d Allow Reval ua t ion s Reval ue Accu mu l at ed Depreciat ion Reval ue YTD Deprec iat ion Reti re Reval u at io n Reser ve Amort i ze Reval ua t ion Reser ve Reval ue Ful l y Reser ve d Assets Allow Group Depreci at ion Allow CIP Me mbe r s in Group Assets
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Option

Value

Notes

Allow CIP Deprec iat ion in Group Asset s Allow Me mbe r Asset Track i ng Allow Interco mpa n y Memb er Asset Assign me n t s Natu ra l Accoun ts Reti re me n t Account s Proceeds of Sal e Cost of Re mova l Net Book Val u e Retir ed Reval Reser ve Retir ed Interco mpa n y Receiv abl es Interco mpa n y Payabl es Defer r ed Depreci atio n Reser ve Defer r ed Depreci atio n Expen se Depreci at ion Adjust me n t Account Gene ra tor Defa ul ts Journ al Categori es Select values that match field names.

Gain

Loss

Cl ea ri n g

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FA: Define Prorate and Retir ement Conventions


Fixed Assets Manager: Setup > Asset System > Prorate Conventions
Description: Use the Prorate Conventions window to set up your prorate and retirement conventions. Prorate and retirement conventions determine how much depreciation expense to take in the first and last year of life, based on when you place the asset in service.

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FA: Define Security by Book


Fixed Assets Manager: Setup > Asset System > Security
Description: If you have multiple depreciation books, you may need to set up security for each book. For example, you may have operations in the U.S., Europe, and Asia, and may have sets of books and associated depreciation books set up for each country, according to that countrys currency and tax laws. For a variety of reasons, you may prefer that the staff at the different sites are unable to view depreciation information for another site. Oracle Assets allows you to limit access to each book so that only certain individuals can view the information. You do this by creating asset organizations and organization hierarchies that determine which organizations have access to a specific depreciation book.

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FA: Define Additiona l Depreciation Methods


Fixed Assets Manager: Setup > Asset System > Depreciation > Methods
Description: Depreciation methods specify how to spread the asset cost. Oracle Assets includes many standard depreciation methods, and you can define additional methods in the Methods window, if necessary.

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FA: Define Deprecia tion Ceilings


Fixed Assets Manager: Setup > Asset System > Depreciation > Ceilings
Description: Depreciation ceilings limit the depreciation expense you can take for an asset. Set up depreciation expense ceilings to limit the annual amount of depreciation expense you can take on an asset. Or set up depreciation cost ceilings to limit the recoverable cost of an asset.

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FA: Define Asset Categories


Fixed Assets Manager: Setup > Asset System > Asset Categories
Description: Asset categories let you define information that is common to all assets in a category, such as depreciation method and prorate convention. Oracle Assets uses this information to provide default values to help speed asset entry.

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Open and Closed Issues

Open Issues
1.

Closed Issues
1. <Description of issue >

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