SEHA SERVICE PROCUREMENT

USER GUIDE

SEHA User Manual for SEHA Service Procurement

Author Creation Date Last Updated Document Ref Version : Evosys Team : 01-FEB-2012 : 01-FEB-2012 : : 105477165.doc : 1.0

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Contents

Introduction.......................................................................................................3 Buyer Login.......................................................................................................4

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Introduction
The SEHA Service Procurement is an application used for dealing with service contracts. The organization deals with many service contracts with multiple suppliers. It is very difficult manually to keep track of each and every service contracts, its milestones and other related data. Service procurement helps to create new contracts, decide and maintain the receiving of services, receiving of orders and methods of payment.

Objectives
The objective of this manual is to ensure that how a receiver as well as the buyer will use this application to perform the following things: Creation of service purchased orders Creation of work confirmation View and approve work confirmation Keep track of work completion

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Buyer Login
In Oracle Applications Version R12, each user logs in to Oracle Applications through the E-Business Suite i.e. http://oracleerp.seha.ae:8000 .Home Page on a desktop client web browser. Enter the user name and password.

Main Page (Oracle Application Home Page)

The E-Business Suite Home Page provides a single point of access to HTML-based applications

Purchasing:
Select the SEHA Purchasing Buyer responsibility from the list of responsibilities present. In the displayed forms select Orders for creating new service Purchase Order. Once one will click on the link a new JSP page will open.
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Creating Service Purchase Order

One the Buyer will log in to ones responsibility, can start creating a Service Purchase order. One has to follow the following steps to create the service Purchase Order.

Purchase Order:
1. On the home page select option SEHA_Service Agreement drop down of option Create and click on Go.

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2. on header tab buyer will fill the essential data which is either required or informatory in context with Service Purchase Order such as Supplier, Supplier site, Payment terms etc.

3. In the details part the buyer will have to select option Service Procurement from the context list of values. Here Buyer will have to select the department and respective employee which will be served and who will approve the Work Confirmation created. The buyer can also add attachments to PO by clicking on Add Attachment button.

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4. On line level the buyer fill the basic data related to Service such as description related to Service, Price paid, Need-by date etc.

5. Now to update the other details related to PO line buyer will have to click on Pencil icon on the PO line level. in the detail part of this buyer will enter the Service Item Code on the basis of which the charge account will be generated automatically. Rest non mandatory informatory details buyer may or may not enter.

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6. In case of services the payment can be of many types such as Lump-sum, Milestone or Rate. So the buyer can select any of the above type as payment type and even can also mention need-by date of particular milestone here separately.

7. The buyer can also specify number of distributions separately if one wants to, under distribution tab.

8. Once the PO is ready the buyer will select Submit to Submit the PO for Approval or will select among the Approval Options.

9. The Purchase order follows the Purchase Order hierarchy to be get approved.

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This completes the creation of the Service Purchase Order. The next step is creation of Work confirmation which they will create one they will receive or consume the services.

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Creation of Work Confirmation

Work confirmation signifies receiving or consumption of services. Supplier will be able to claim ones remuneration against the work confirmation. The step by step process of work confirmation is as follows: Steps:
1. Select Orders from Buyer Work centre of Purchasing responsibility. 2. The buyer can search the service PO through Search option. There are multiple

search options through which Buyer can search the Purchase Order. One can also add more criteria for searching Purchase order.

3. Once the Service PO is found the buyer will have to select the action Create

Work Confirmation from the drop down options.

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4. Here the Buyer will have to select the service delivered or consumed and click

on next. On next screen the Buyer will enter the Work confirmation name and other required details. After this the work confirmation to be submitted for approval.

5. Once it is submitted for approval, it will follow the work confirmation hierarchy

for Work confirmation approval.

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