EBS 121 Cum RCD HCM

ORACLE E-BUSINESS SUITE RELEASE CONTENT DOCUMENT
Human Capital Management Release 12.1 (through 12.1.3)
Prepared by EBS Pr oduct Management & Str ategy
Last Updated: Version:
August 6, 2010 3.0
Copyright 2010 Oracle Corporation All Rights Reserved
Table of Contents
1. 2.
2.1.
Disclaimer Introduction
Purpose of Document
1 2
2
3.
3.1.
New and Changed F eatures in Human Capital Management

Or acle Advanced Benefits
3
3
3.1.1. Release 12.1.1 3 3.1.1.1. Enforce Minimum Coverage for Life Events with No Electable Choices 3 3.1.1.2. Restrict Display of Primary Care Provider 3 3.1.1.3. Enhanced Individual Contribution Distribution 3 3.1.2. Release 12.1.2 4 3.1.2.1. Use Default Enrollment to Reinstate Backed Out Intervening Events 4 3.1.2.2. Use a New System Profile to Carry Forward Certifications for Life Events without a Configured Coverage Restriction 4 3.1.2.3. Recalculate Imputed Income When Coverage Amount Changes Upon Receipt of Certification. 4 3.1.2.4. Suppress HIPAA if Participant Gains Electability in Alternate Plan Type 4 3.1.3. Release 12.1.3 4 3.1.3.1. User Defined Criteria for Dependent Eligibility 4
3.2.
Oracle Approvals Management

3.2.1. Release 12.1.1 3.2.1.1. Approval Deviations Report
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5 5
3.3.
Or acle Compensation Wor kbench
3.3.1. Release 12.1.1 5 3.3.1.1. Anniversary Date Based Awards 5 3.3.1.2. Print Total Compensation Statements for Groups of Employees 5 3.3.1.3. Display the Worksheet Manager in the Switch To Manager Search Page 6 3.3.1.4. New Salary Proposal to be Explicitly Approved 6 3.3.1.5. Update Percentage of Eligible Salary in Employee Administration 6 3.3.1.6. View Performance Appraisal Details in Compensation Workbench 6 3.3.2. Release 12.1.2 6 3.3.2.1. Streamline the Promotions and Allocations Process with Enhanced Compensation Workbench Spreadsheet Download/Upload Features 6 3.3.2.2. Display Market Salary Survey Data in Compensation Workbench 7 3.3.3. Release 12.1.3 7 3.3.3.1. Performance and Promotion History Popup in Worksheet 7 3.3.3.2. Post Zero Salary Increases 7 3.3.3.3. Control Period for Viewing Appraisals in Compensation Allocation Worksheet 7 3.3.3.4. Refresh Plan, Employee and Summary Data from Compensation Workbench Home Page 7 3.3.3.5. Ensure Employees New Salary is within Grade Range 8
3.4.
Or acle HCM Configur ation Wor kbench

3.4.1. Release 12.1.1 3.4.1.1. Configurator for Person/Assignment Spreadsheet Loader
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3.5.
Or acle Human Resour ces (Cor e HR)
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Oracle E-Business Suite Release 12.1. Release Content Document
3.5.1. Release 12.1.1 8 3.5.1.1. Knowledge Integration with ENWISEN 8 3.5.1.2. HR Help Desk 9 3.5.1.3. Access to Ex-Employee and Future-Dated Employee Records in User Based and Dynamic Security 9 3.5.1.4. Multi-Tenancy for Business Process Outsourcing vendors 9 3.5.2. Release 12.1.2 9 3.5.2.1. Use Search Criteria to Query Records in the People Window 9 3.5.2.2. Ability to change the Final Process Date when it is set same as the Last Standard Process Date 10 3.5.3. Release 12.1.3 11 3.5.3.1. Enhanced Document of Records 11 3.5.3.2. Ability to Restrict Negative Balance in Absence 11 3.5.3.3. Additional Parameters in BG_ABSENCE_DURATION Fast Formula 11 3.5.3.4. Ability to use Dynamic Approvals in Checklist 11 3.5.3.5. Ability to view Criteria Set associated to Grade Step 11
3.6.
Oracle HRMS (Australia)

3.6.1. Release 12.1.2 3.6.1.1. Rehire Before Final Process Date 3.6.2. Release 12.1.3 3.6.2.1. Enable Retro Overlap for Australia
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3.7.
Oracle HRMS (Canada)

3.7.1. Release 12.1.2 3.7.1.1. Use Retro Overlap Enabled for Canada Payroll
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3.8.
Oracle HRMS (Denmark)

3.8.1. Release 12.1.2 3.8.1.1. Use Balance Reporting Architecture 3.8.1.2. Prevent Loss of Latest Balances 3.8.1.3. View Magtape Output Window 3.8.1.4. View Absence Statistics Report 3.8.1.5. View Additional Labor Cost Report
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3.9.
Oracle HRMS (India)

3.9.1. Release 12.1.1 3.9.1.1. Labor Welfare Fund Deduction 3.9.1.2. Discoverer EUL Support for India HRMS Payroll Information 3.9.1.3. UI to Submit Medical and Leave Travel Claims 3.9.2. Release 12.1.2 3.9.2.1. India Reconciliation of EFT Payments 3.9.3. Release 12.1.3 3.9.3.1. Capturing of LIC Policy Number in the Employee Tax Declaration 3.9.3.2. Voluntary Provident Fund (VPF) details in the Employee Tax Declaration 3.9.3.3. Enabled Payroll Exception Reporting
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3.10.
Oracle HRMS (Ireland)

3.10.1. Release 12.1.2 3.10.1.1. Use Cash Management Integration for EFT Payments 3.10.1.2. Report Payroll Exception 3.10.1.3. Use Purge Process 3.10.1.4. Group Action Parameters 3.10.1.5. Prevent Loss of Latest Balances 3.10.1.6. View Cost Allocations 3.10.1.7. View Magtape Output Window 3.10.1.8. National Employment Survey (NES Report)
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3.11.
Oracle HRMS (Japan)

3.11.1. Release 12.1.2 3.11.1.1. Use Salary Payment Report in e-file 3.11.1.2. Receive Local Tax Data in e-file 3.11.1.3. Use Wage ledger/Payment deduction report 3.11.1.4. Rehire employees before final processing date 3.11.1.5. Use Workers Register Report
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3.11.1.6. Use Employee details report 3.11.2. Release 12.1.3 3.11.2.1. Use Separation Certificate 3.11.2.2. Use Withholding Income Tax for Termination Income Report
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3.12.
Oracle HRMS (Kuwait)

3.12.1. Release 12.1.2 3.12.1.1. Use Cash Management Integration for EFT Payments 3.12.1.2. View Magtape Output Window 3.12.1.3. Prevent Loss of Latest Balances
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3.13.
Oracle HRMS (Korea)

3.13.1. Release 12.1.3 3.13.1.1. Rehire before final close for Korea
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3.14.
Oracle HRMS (Netherlands)

3.14.1. Release 12.1.2 3.14.1.1. Use Cash Management Integration for EFT Payments 3.14.1.2. Use Payroll Exception Report 3.14.1.3. Group Action Parameter 3.14.1.4. View Cost Allocations 3.14.1.5. View Magtape Output Window
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3.15.
Oracle HRMS (Saudi Arabia)

3.15.1. Release 12.1.2 3.15.1.1. Use Cash Management Integration for EFT Payments 3.15.1.2. Display Balance Breakdown 3.15.1.3. View Magtape Output Window 3.15.1.4. Prevent Loss of Latest Balances 3.15.1.5. Purge Process
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3.16.
Oracle HRMS (Singapore)

3.16.1. Release 12.1.2 3.16.1.1. Singapore IRAS Amendment Process
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3.17.
Oracle HRMS (South Africa)

3.17.1. Release 12.1.2 3.17.1.1. Use Cash Management Integration for EFT Payments 3.17.1.2. Display Balance Breakdown 3.17.1.3. View Cost Allocations 3.17.1.4. View Magtape Output Window 3.17.1.5. Use EMP201 Report 3.17.1.6. Use Net to Gross Functionality 3.17.1.7. Run the Tax Year End Data Validation Report any time 3.17.2. Release 12.1.3 3.17.2.1. Payroll Exception Reporting
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3.18.
Oracle HRMS (UAE)

3.18.1. Release 12.1.2 3.18.1.1. Use Cash Management Integration for EFT Payments 3.18.1.2. View Magtape Output Window 3.18.1.3. Prevent Loss of Latest Balances
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3.19.
Oracle HRMS (UK)

3.19.1. Release 12.1.2 3.19.1.1. Upgrade Latest Balance Table 3.19.1.2. Partial Period Accruals 3.19.1.3. Use Cash Management Integration for EFT Payments 3.19.1.4. View Cost Allocations 3.19.1.5. View Magtape Output Window 3.19.1.6. Prevent Loss of Latest Balances 3.19.1.7. Use Field KIT Days 3.19.1.8. P6/P9 Output 3.19.1.9. View SOE Balances
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3.19.2. Release 12.1.3 3.19.2.1. BI Publisher (eText) Reports 3.19.2.2. Start Of Year (SOY) Future Changes Validation check 3.19.2.3. Defaulting PAYE Aggregation for Secondary Assignments 3.19.2.4. School Workforce Census Reporting (Public Sector)
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3.20.
Oracle HRMS (US)

3.20.1. Release 12.1.2 3.20.1.1. Cash Management Integration with US Payroll for EFT (NACHA) Reconciliation 3.20.1.2. Select Custom Template When Printing Employee W-2s 3.20.1.3. XML-Based Employer W-2 to be Filed With the State Report 3.20.2. Release 12.1.3 3.20.2.1. Produce Printable and Customizable Online Payslips
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3.21.
Or acle iRecr uitment

3.21.1. Release 12.1.1 3.21.1.1. Interview Management 3.21.1.2. Recruitment Communications 3.21.1.3. Employee Referrals 3.21.1.4. Notifications for New Job Applications and Application Status Changes 3.21.1.5. Enhanced Searches 3.21.1.6. Attachments in Vacancy and Offers 3.21.1.7. Dashboards for Hiring Manager and Recruiter 3.21.1.8. Reconsider Terminated Applications 3.21.1.9. Offer Withdrawal 3.21.2. Release 12.1.2 3.21.2.1. Create External User Accounts for Candidate Records Created by Managers and Recruiters 3.21.2.2. Use RSS Feeds links when searching for Jobs 3.21.2.3. Use Hyperlinks in the Notifications to Navigate to iRecruitment Pages 3.21.2.4. View Interview iCalendar file (.ics file) Attachments in Notifications 3.21.2.5. View Salary Amounts in the Corporate Currency 3.21.2.6. View Resume and Documents on iRecruitment pages 3.21.2.7. Provide comments while withdrawing job applications or terminating job applications 3.21.2.8. Use Document type restriction for file uploads 3.21.2.9. View Job Details and Candidate Details in Popup windows on iRecruitment pages 3.21.2.10. Record Notes on Applicants 3.21.3. Release 12.1.3 3.21.3.1. Candidate Profile 3.21.3.2. Find Duplicates 3.21.3.3. HR-XML 2.5 Compliance for Job Board Posting 3.21.3.4. Salary Basis and/or Proposed Salary fields non-mandatory 3.21.3.5. Dated Updated for Application Statuses 3.21.3.6. Offer related changes for Employee Applicants
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3.22.
Or acle Labor Distr ibution

3.22.1. Release 12.1.1 3.22.1.1. Integration with Award Distribution Functionality in Grants Accounting
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3.23.
Or acle Lear ning Management

3.23.1. Release 12.1.1 3.23.1.1. Learners Can View Catalog Attachments 3.23.1.2. Free Text Question Type 3.23.1.3. Mandatory Enrollment 3.23.1.4. Course Evaluation 3.23.1.5. Reports for Certification, Forums & Chats 3.23.1.6. Learner Groups 3.23.1.7. Learner Basic Search Enhancements 3.23.2. Release 12.1.2 3.23.2.1. Electronic Signature 3.23.2.2. Administrator Access Control 3.23.2.3. Enhanced Learning Path Functionality 3.23.2.4. Automatic calculation of End Date for Learner Competency
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3.23.2.5. New functionality for reducing the number of clicks in OLM Pages 3.23.3. Release 12.1.3 3.23.3.1. Popup Window on the Administrator Enrollments Page 3.23.3.2. Popup Window on the Administrator Catalog Page
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3.24.
Or acle Payr oll

3.24.1. Release 12.1.1 3.24.1.1. Approval Mechanism for Manager Self Service - Assignment Costing 3.24.1.2. Upgrade of Historical Costing Data to Support Subledger Accounting 3.24.2. Release 12.1.2 3.24.2.1. Purge Process for Pay events table
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3.25.
Or acle Per formance Management
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3.25.1. Release 12.1.1 42 3.25.1.1. Mass Cascading of Objectives 42 3.25.1.2. Line of Sight of Objectives 43 3.25.1.3. Display Workforce Performance Management Appraisals in the Appraisals Function 43 3.25.1.4. Reference to Talent Management Replaced with Performance Management 43 3.25.1.5. Support Decimal Values for Fields Using Quantitative Measurement Style While Creating Objectives43 3.25.1.6. Display Competency and Objectives Scores on Workflow Notification Page 43 3.25.1.7. Changes to Reject Option in Notifications 43 3.25.1.8. Enhance Capability of HR Administrator Function 43 3.25.1.9. Process for Managing Completed Performance Management Plans 44 3.25.2. Release 12.1.2 44 3.25.2.1. Use Eligibility Criteria to Define Plan Population 44 3.25.2.2. Use Performance Journal 44 3.25.3. Release 12.1.3 44 3.25.3.1. Manage Appraisals of Terminated Workers 45 3.25.3.2. Editable Pop-up for Quick Updates to Objectives 45
3.26.
Or acle Self Ser vice Human Resour ces (SSHR)

3.26.1. Release 12.1.1 3.26.1.1. Adjusted Service Date 3.26.1.2. Grade Step/Point Changes 3.26.1.3. Leave Accrual Information Based on Effective Date 3.26.1.4. Secured Access for Workflow Administrators Using Security Profiles 3.26.1.5. Succession Planning 3.26.2. Release 12.1.1+ 3.26.2.1. Employee Talent Profile 3.26.3. Release 12.1.2 3.26.3.1. Hire Employee Applicant into New Assignments 3.26.3.2. Rehire Ex-employees 3.26.3.3. View Oracle Self-Service Attachments in Oracle HRMS 3.26.3.4. Terminate Secondary Assignments 3.26.3.5. Use Context Sensitive EITs 3.26.3.6. View Employee Information in Popup Windows 3.26.4. Release 12.1.3 3.26.4.1. Hire Employee Applicants and replace or merge applicant assignment with Primary Assignment 3.26.4.2. Reverse Termination 3.26.4.3. Voluntary Termination 3.26.4.4. Transaction Details in FYI Notifications 3.26.4.5. View Entitlement Balances in Notifications 3.26.4.6. Restrict Absence Type LOV
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3.27.
Oracle Succession Planning

3.27.1. Release 12.1.1+ 3.27.1.1. Succession Plans 3.27.1.2. Suitability Matching 3.27.1.3. Talent Profile Comparison Report 3.27.2. Release 12.1.2 3.27.2.1. Update Succession Plan Extra Information Type for Workers 3.27.2.2. Create Succession Plans for Contingent Workers
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3.27.2.3. View Talent Profile of Workers from Succession Planning Page 3.27.2.4. View Succession Plans of Ex-employees 3.27.2.5. View Employee Information in Popup Windows 3.27.3. Release 12.1.3 3.27.3.1. Usability Changes in Succession Planning
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3.28.
Or acle Time and Labor

3.28.1. Release 12.1.1 3.28.1.1. Blank Timecard Rows Retained while Saving Timecard 3.28.1.2. Define Number of Timesheet Line Rows to Pre-populate 3.28.1.3. Summarize Regular/Overtime Hours Separately 3.28.1.4. Supervisor Report to Identify Missing Timesheets 3.28.1.5. Supervisor List of Timesheets Expected and Status Online 3.28.1.6. Audit Change Report - Identify Changes Made to Timesheets 3.28.1.7. Audit Trail on Time Cards 3.28.1.8. Display Last Person Who Updated Timesheet 3.28.1.9. Changes in Core HR and OTL to Support Services Procurement 3.28.1.10. Multiple Alias Support in Notification Layout 3.28.1.11. OTL User Interface Enhancements 3.28.1.12. Disabled Text Field Enhancement 3.28.1.13. Enhancement to Preference Eligibility Criteria (Responsibility-based Preference) 3.28.2. Release 12.1.2 3.28.2.1. OTL Time Card integration with HR Absences 3.28.3. Release 12.1.3 3.28.3.1. Time Card Retrieval Dashboard
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1.
Disclaimer
This Release Content Document (RCD) describes product features that are proposed for the specified releases of the Oracle E-Business Suite. This document describes new or changed functionality only. Existing functionality from prior releases is not described. It is intended solely to help you assess the business benefits of upgrading to the specified release of the Oracle E-Business Suite. This document in any form, software or printed matter, contains proprietary information that is the exclusive property of Oracle. Your access to and use of this confidential material is subject to the terms and conditions of your Oracle Software License and Service Agreement, which has been executed and with which you agree to comply. This document and information contained herein may not be disclosed, copied, reproduced or distributed to anyone outside Oracle without prior written consent of Oracle. This document is not part of your license agreement nor can it be incorporated into any contractual agreement with Oracle or its subsidiaries or affiliates. This document is for informational purposes only and is intended solely to assist you in planning for the implementation and upgrade of the product features described. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described in this document remains at the sole discretion of Oracle. Due to the nature of the product architecture, it may not be possible to safely include all features described in this document without risking significant destabilization of the code.
Purpose of Document
2.
Introduction
2.1. Purpose of Document
This Release Content Document (RCD) communicates information about new or changed functionality introduced in Oracle E-Business Suite Release 12.1 and subsequent 12.1.x Release Update Packs and off-cycle patches. For your convenience, features are organized by product, and then by the release in which they first became available. Release 12.1.1 was the first generally-available release of Release 12.1. Features released in an off-cycle patch on Release 12.1.1, but before Release 12.1.2, are designated as Release 12.1.1+. Features released in RUP2 of Release 12.1 are designated as Release 12.1.2, and so on. Existing functionality in Release 12.0, Release 12.0.x Release Update Packs (RUPs), or prior releases is not described in this document. For a complete overview of all functionality included in prior releases, this document should be read in conjunction with the Release 12 and Release 12.0.x RUP RCDs. These RCDs can be found in My Oracle Support Document 404152.1 Release Content Documents for E-Business Suite Release 12 and 12.0.x Release Update Packs.
Purpose of Document
3.
New and Changed Featur es in Human Capital Management

3.1. Or acle Advanced Benefits
3.1.1. Release 12.1.1
3.1.1.1. Enforce Minimum Coverage for Life Events with No Electable Choices There are situations that occur where due to either data or configuration issues, someone is found ineligible for something in which they are currently enrolled and end up with no enrollment. This enhancement deals with the functionality of detecting those cases when a participant loses coverage and is not allowed to make elections for specific events. With this enhancement, the application performs the following: Identifies if the minimum enrollment for the Plan Type in Program should be checked for a business group if an event is processed and the person cannot make elections. Checks if a person lost coverage, when you process an event that does not allow the person to make elections. Checks if a person still meets the Plan Type in Program minimum limitation requirements, if the person lost coverage and is still eligible for the Plan Type in Program that they were enrolled in. Generates an error if the requirements are not met so the person does not lose coverage and the eligibility issues can be resolved.
3.1.1.2. Restrict Display of Primary Care Provider Currently, the Plan Primary Care Provider (PCP) setup controls the display of primary care providers. This enhancement enables benefits users to configure, based on life events, whether the Primary Care Provider page on self-service enrollment should be displayed. A new field called Show Primary Care Provider is now available on the Life Event Reasons form. This new feature provides you the ability to accept the PCP information only during the annual or initial enrollments, and allow the medical carrier to maintain the PCP information thereafter. 3.1.1.3. Enhanced Individual Contribution Distribution Individual Compensation Distribution (ICD) module has been enhanced for Managers and Compensation Administrators. Line managers can now achieve the following in the enhanced module: Can enter multiple input values associated with an element in a compensation plan. User will have the flexibility to use within ICD, whole or partial list of defined input values associated with an element. It will be possible to rename input values for display in self-service. Also, user will be able to override sequencing and updateability of input values within ICD. Can award multiple compensations of same or different type to an employee within a single transaction on same or different dates. Can update and delete active and future compensations (e.g. change the amount dates or delete the award).
Oracle Advanced Benefits 3
Can indicate a distribution end date for a recurring compensation within the same transaction it is awarded.
Administrators can do the following actions regarding Individual compensation distribution plans: Can configure validation on input values based on Value Sets, Data Types, Minimum, Maximum and Default, Lookups and Fast Formula. Can configure element entry flex fields to capture compensation related information for an employee. For example: Justification for the compensation can now be configured as a flexfield, captured during the transaction and stored as part of the employee element entries. Can default input values as a fixed value or using a fast formula. Can search employees and update or delete awards Can view, update and delete element entries that did not originate in ICD. Can configure action items for compensation plans. This will put compensation on hold for a person, until the action item is provided.
3.1.2.
Release 12.1.2
3.1.2.1. Use Default Enrollment to Reinstate Backed Out Intervening Events Benefits Administrators can now use a new reinstatement code "Reinstate Unless New Explicit Elections Exist" to reinstate elections made for a backed out event unless explicit elections have been made within the plan type for an intervening event. 3.1.2.2. Use a New System Profile to Carry Forward Certifications for Life Events without a Configured Coverage Restriction Using the new System Profile, BEN: Carry Forward Certification; Benefit Administrators can carry forward interim and suspended coverage created due to coverage restrictions configured for a life event when subsequent life events do not have coverage restrictions. 3.1.2.3. Recalculate Imputed Income When Coverage Amount Changes Upon Receipt of Certification. This enhancement enables Benefit Administrators to recalculate the imputed income rate as of when coverage subject to imputed income unsuspends, and changes due to receipt of certification. 3.1.2.4. Suppress HIPAA if Participant Gains Electability in Alternate Plan Type There may be multiple plan types within a program that have plans subject to HIPAA. Persons who continue coverage in plans subject to HIPAA although they are in different plan types are not required to receive the HIPAA communication. This enhancement now enables Benefits Administrators to suppress the communication trigger type Participant Deenrollment HIPAA if a participant is dropped from coverage in a plan subject to HIPAA but gains electability to others plans subject to HIPAA within a different plan type in the same program.
3.1.3.
Release 12.1.3
3.1.3.1. User Defined Cr iter ia for Dependent Eligibility The current person-related criteria available for dependent eligibility include Disabled, Marital, Military and Student statuses. User defined criteria available for Participant profiles allow an expanded choice of criteria including descriptive flexfields. With this enhancement, benefit administrators will be able to define dependent eligibility based on
Oracle Advanced Benefits
an expanded choice of criteria from per_all_people_f such as Tobacco Use, Benefits Group or descriptive flexfield..
3.2.

3.2.1. Release 12.1.1
3.2.1.1. Approval Deviations Report Oracle Approval Management Engine (AME) is a web application for defining business rules based on which transactions are approved in Oracle Applications. AME generates a standard approver list based on the rules set up for transaction types either by the approvals management administrator or approvals management business analyst. Any change to the standard approver list is a deviation. Using the Approvals Deviation Report, you can capture the approval deviations that occurred in approval of transactions to comply with the Sarbanes-Oxley (SOX) Act.
3.3.
Or acle Compensation Wor kbench

3.3.1. Release 12.1.1
3.3.1.1. Anniversary Date Based Awards Currently, Oracle Compensation Workbench allows employee rewards to be paid out on a single day across the eligible population. This enhancement provides the ability to reward employees based on an anniversary or variable date. The award effective date could be based on an employees latest hire date, date of last pay increase or promotion, or any other reference point. You can define your business rules to determine award effective dates for employees. Reward effective dates can be defaulted into the Compensation Workbench worksheet where managers may or may not have the ability to make updates. This allows managers to do up front budgeting and allocate compensation based on the individual employees award effective date. 3.3.1.2. Print Total Compensation Statements for Groups of Employees Currently, you can print statements for one employee at a time. With this enhancement, you can print statements for groups of employees at the same time. A new Print Employee Statements batch process and a new UI to submit this batch process are now available. The administrator can also generate sample statements before submitting the final print job. This enhancement provides an efficient way to print and distribute hard copies of Total Compensation Statements to employees. Additionally, enhancements have been made to the selection method for the existing Generate Employee Statements and Purge Employee Statements batch processes. The Generate Employee Statements process will evaluate any eligibility profiles defined in the statement setup in addition to the parameters selected allowing them further filter the employee population. The administrator now has more flexibility when selecting the employee population for whom statements are to be generated or purged
3.3.1.3. Display the Worksheet Manager in the Switch To Manager Search Page Currently, the search results on the Switch To Manager page only provide the employees supervisor. When an employee has been reassigned from one manager's compensation worksheet to another, the worksheet manager becomes different from their supervisor thus making it difficult for managers to search and identify the employees actual worksheet manager. With this release, managers and administrators now see the employees worksheet manager in addition to their supervisor in the Switch To Manager search results within the compensation worksheet thus making it easier to identify the correct worksheet manager to whom they need to switch. 3.3.1.4. New Salary Proposal to be Explicitly Approved Currently, when a new salary proposal is created for a new hire in salary administration it is automatically approved by default even if the user does not have the correct approval. This enhancement now offers the ability to explicitly control approvals for new salary proposals. The enhancement ensures that the new salary proposal approval is SOX-compliant. 3.3.1.5. Update Percentage of Eligible Salary in Employee Administration Compensation Administrators are now able to update or override an employees percentage of eligible salary in Employee Administration. Previously this could only be updated via the allocation worksheet. 3.3.1.6. View Performance Appraisal Details in Compensation Workbench Customers who use Oracles EBS Performance Management can now view an employees latest completed appraisal directly from the Oracle Compensation Workbench (CWB) allocation worksheet. This means managers can review their employees latest completed appraisals from within CWB without having to switch responsibilities to Performance Management. Previously managers were only able to view their employees final rating when rewarding their employees. Being able to view employee performance appraisal details directly from within the CWB worksheet will allow managers to make more informed decisions when rewarding their employees. Overall this feature offers a more tightly integrated Talent Management solution.
3.3.2.
Release 12.1.2
3.3.2.1. Streamline the Promotions and Allocations Process with Enhanced Compensation Workbench Spreadsheet Download/Upload Features Compensation administrators and/or managers can now use the following new features that enhance the Compensation Workbench (CWB) spreadsheet download and upload mechanism and provides the ability to: Personalize the CWB spreadsheet download column prompts (labels) for each plan. Especially useful for Service providers who host different organizations on a single software instance, compensation administrators can utilize this feature to provide unique labels for each organization's plans to meet the different business requirements. Use the spreadsheet capabilities to update employee promotion data and upload the changes back to Compensation Workbench. Compensation Managers with large populations of employees for whom they have to make job, grade, position or
Oracle Compensation Workbench
other promotions-related changes will appreciate a streamlined promotions process. Upload Custom Segments and Other Rate values to Compensation Workbench. Currently, compensation managers can update custom segments and other rates only through the CWB worksheet which can be cumbersome. With this feature, they can upload custom segment and other rate changes at the same time which will help to simplify and make the allocations process more efficient. 3.3.2.2. Display Market Salary Survey Data in Compensation Workbench Compensation workbench now enables compensation managers to compare their employees' salaries to the prevailing market average wages (market average wages that is imported into or set up in Oracle HRMS system), thus ensuring equity in pay when rewarding their employees.
3.3.3.
Release 12.1.3
3.3.3.1. Performance and Promotion History Popup in Worksheet Performance and Promotion history, including such details as current and prior ratings, rankings, job and/or position changes can now be viewed with one click in the compensation allocation worksheet in a pop up page. Giving compensation managers the ability to see their employees Performance and Promotion history in one place using one or two simple clicks will help them to make better and more informed decisions when rewarding their employees. 3.3.3.2. Post Zero Salary Increases Compensation administrators now have the option to post zero (0.00) salary increases or increments for employees from Compensation Workbench to HR. This means there will now be a record of a zero change amount in salary proposals of employees who did not receive any salary increase. 3.3.3.3. Control Period for Viewing Appraisals in Compensation Allocation Worksheet The ability to view employee performance appraisal details from within the compensation allocation worksheet has been further improved by allowing the administrator to control the date after which completed performance appraisals will be available for managers to see. If there are multiple years of performance appraisals in Performance Management, and/or employees only have completed appraisals from the previous year and not the "current" period, when the new year's CWB plan is opened, managers will only see their employees' performance appraisals from the previous period. This feature will ensure managers will only see the latest completed appraisals for their employees when making compensation award decisions for the current period. 3.3.3.4. Refresh Plan, Employee and Summary Data from Compensation Workbench Home Page Prior to this release, the Compensation Workbench Refresh process was only available in the Professional User Interface. Now it is available to administrators on the Compensation Workbench home page allowing them to refresh plan, summary or employee HR data all within Compensation Workbench.
Oracle Compensation Workbench
3.3.3.5. Ensure Employees New Salary is within Grade Range This new features gives compensation managers and administrators the ability to optionally validate an employees new salary amount against their salary grade range. This helps to ensure managers comply with company compensation policies as well as better pay equity for employees.
3.4.
Or acle HCM Configur ation Wor kbench

3.4.1. Release 12.1.1
3.4.1.1. Configurator for Person/Assignment Spreadsheet Loader Currently the Web ADI spreadsheet solutions available in HCM Configuration Workbench display almost all the columns of person, address, and assignment entities. These make the spreadsheet to be very large/wide for a typical user and a user has to scroll all the way to the necessary fields to fill in the relevant information .The Spreadsheet Loader Configurator module will address the current limitations and will provide an ability to carve out sub-set of the spreadsheets depending upon the business requirements or industry and support multiple data sources. The new solution has the following advantages: Support the different sources for data in a flexible manner: APIs, XML and CSV files Flexibility to change the layout of the spreadsheet as per industry/vertical Multiple processes support. e.g ability to configure spreadsheet for specific processes like mass location changes, mass organization changes etc.
3.5.
Or acle Human Resour ces (Cor e HR)

3.5.1. Release 12.1.1
3.5.1.1. Knowledge Integration with ENWISEN Information for decision support to the user within the application enhances the transactional capabilities of an application. In the absence of precise supporting information, the organizations workforce may have questions that prevent them from completing transactions. They may lack requisite knowledge to make the right decisions at the right time. Knowledge integration enables users to have the appropriate information. Integration of Oracle HRMS (Self Service) with content vendors like ENWISEN provides self-service users the following advantages: Ability to launch content pages from non-ebusiness suite sites. Ability to launch third party content sites from HCM self service pages. A seamless working experience between the two user interfaces where by information like single sign on, subscription ID, and context of the calling page are passed to the third party vendor to launch the appropriate page. A region in Personal Information (SSHR-EBS HCM) to launch the employee handbook (ENWISEN).
Oracle HCM Configuration Workbench
A region in Absence Management (SSHR-EBS HCM) to launch Absence Policies (ENWISEN). Easily changeable content in accordance with the changes in company policy.
3.5.1.2. HR Help Desk An HR Help Desk application is for the Request-to-Resolve process wherein a HR help desk agent receives requests from the employees on their HR related issues. The HR help desk agent requires navigating to multiple HR application functions to resolve the issues raised by the requestors such as employees. Oracle Human Capital Management provides Web Services to integrate with the PeopleSofts HR Help Desk. While launching EBS pages, the EBS system evaluates the login users security profile to identify the security privileges and passes on parameters that help the agent to perform the transaction. To enable the HR help agent to use the Help Desk functionality, a system administrator must complete the following: Configure the predefined web services in the calling applications Application Classes to store the data from EBS and display employee data in the 3600 View page. Configure the RIR messages to subscribe to the web services published from the PeopleSoft.
HR Help Desk agent can view or perform transactions related to employee Personal, Assignment, Benefits, and Payroll details. HR Help Desk feature supports UK and US legislations. 3.5.1.3. Access to Ex-Employee and Future-Dated Employee Records in User Based and Dynamic Security Currently, you cannot access ex-employees or future dated employee record(s) if you are using dynamic security profile. The restriction was placed due to performance considerations. Unlike static security, in dynamic security profile, the application evaluates security definition when a user logs in. With a new system profile users are able to retrieve the ex-employee or future dated employees records. 3.5.1.4. Multi-Tenancy for Business Process Outsourcing vendors Multi-Tenancy in HCM is the ability for the outsourcing provider to support multiple clients in the same HR instance. Each client must have exclusive access to only their own data and should not have access to other Enterprises data. This enhancement will provide the data separation using Oracle Label Security. A framework will be provided within HCM to configure the system to operate in multi-tenant mode.
3.5.2.
Release 12.1.2
3.5.2.1. Use Search Criteria to Query Records in the People Window Currently, in the People window, records can be queried by using a blind query or simply entering %. This causes heavy impact on performance when there is a high volume of records in the database. From this release onwards, users must provide at least one selective search criterion, such as first name%, for example: John%. Entering a selective search criterion improves search performance and minimizes the record retrieval time.
Oracle Human Resources (Core HR)
3.5.2.2. Ability to change the Final Process Date when it is set same as the Last Standard Process Date Prior to this release, when HR managers processed terminations they could not modify the Final Process Date (FPD) if the date is same as the Last Standard Process Date (LSPD). With this release, managers can modify final process date even when it was set same as the last standard process date.
10
3.5.3.
Release 12.1.3
3.5.3.1. Enhanced Document of Records Document types shown in the Create or Update pages of Document of Records feature in Manager Self -Service and Oracle HRMS Fast Path is now dependent on country selected. Managers and Administrators get to see document types which are relevant to country chosen. Enterprises can also configure approvals when new documents are create or updated. The AME based Approval process can be enabled by adding functional parameter pAMETranType to the employee and manager self service document of records function. 3.5.3.2. Ability to Restrict Negative Balance in Absence Oracle HRMS now enables enterprises to check for leave balance and warn workers about negative leave balance when they apply for leave. Enterprises can define the HR: Allow Absence Negative Balance profile option to enable this feature. If the profile value is set to Yes, then the existing behavior continues. If the profile value is set to No, workers who overshoot their balance will get a message that their leave balance is negative and they cannot apply for leave. 3.5.3.3. Additional Parameters in BG_ABSENCE_DURATION Fast Formula Prior to this feature, BG Absence duration fast formula consisted of four parameters: Start Date, End Date, Start Time, and End Time. To provide more parameters to calculate absence duration, the first five information attributes of developer descriptive flexfield Additional Absence Detail Information are now included as input parameters for BG Absence Duration Fast formula. 3.5.3.4. Ability to use Dynamic Approvals in Checklist From this release, you can use Oracle Approvals Management (AME) to set up dynamic approvals for the Checklists functionality. Prior to this release approvals could be set only on the basis of individual tasks in checklist. With this release approval groups can be configured on the basis of tasks as well as person for whom checklist/task is assigned. 3.5.3.5. Ability to view Criteria Set associated to Grade Step While defining GSP, rates can be associated to the Grade steps. The step rate is the salary amount an employee is eligible for when placed on that step. Criteria Salary Rates enables user to vary the step rate for different criteria sets. At present, once a criteria set is associated to Grade ladder, it is not by default visible in GSP wizard. Users need to remember the name of the Criteria set and then retrieve the details. Now, for a Grade Ladder, all associated Criteria sets are listed by default in the Update Criteria Salary Rate page. Also, in the Task: Rates page a pop-up window is enabled on the Criteria Salary Rate Exists column, which displays criteria set associated with the Grade Ladder.
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3.6.

3.6.1. Release 12.1.2
3.6.1.1. Rehire Before Final Process Date Currently there is a restriction wherein employees cannot be rehired before the final process date set for a previously terminated employment. In this enhancement, this restriction of not allowing employees to be rehired before the final process date has been removed for the Australia localization. Now, terminated employees can be rehired any time after the last standard process date and prior to the final process date. The Australian reports have been modified to support this feature.
3.6.2.
Release 12.1.3
3.6.2.1. Enable Retro Overlap for Australia Retro Overlap is new functionality that eliminates overlap in RetroPay processing. Retro Overlap will use balance adjustments to self adjust the balances within RetroPay to ensure that they are correct at the time of recalculation. The new functionality also improves RetroPay performance.
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3.7.

3.7.1. Release 12.1.2
3.7.1.1. Use Retro Overlap Enabled for Canada Payroll Retro Overlap is new functionality that eliminates overlap in RetroPay processing. Retro Overlap will use balance adjustments to self adjust the balances within RetroPay to ensure that they are correct at the time of recalculation. The new functionality also improves RetroPay performance.
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3.8.

3.8.1. Release 12.1.2
3.8.1.1. Use Balance Reporting Architecture To improve the performance of payroll processing as well as reporting, Oracle Payroll for Denmark has now enabled the Run Balance model. The application now saves the run balances for important balance values, thus avoiding expensive balance fetches from run results. This will provide significant performance improvement. To make use of this feature, users must submit the concurrent process Generate Run Balances for all the invalid balances. The Run Balance Diagnostic Report must be run to verify if any of the run balances are invalid. 3.8.1.2. Prevent Loss of Latest Balances From R12.1.2, the application stores the latest balances in the database even after the balance adjustment process is run. This improves the performance of balance retrieval in the Denmark localization. There is no additional set up to be performed to use this feature. 3.8.1.3. View Magtape Output Window Oracle Payroll for Denmark localization now enables users to easily access the magnetic tape output files (.mf and .out) from the application. To use this feature, navigate to the View Payroll Process Results window, select the completed magtape process and click the View Output button.
3.8.1.4. View Absence Statistics Report To meet the legislative requirements of the Danish Statistic Office, Oracle Payroll for Denmark provides the Absence Statistic Report with R12.1.2. This report is based on reported absence periods in Oracle HRMS. This report is an electronic file that provides various absence types of employees. To run this report, users must map their Absence Types to the respective absence codes using the new flexfield provided in the Absence Types window. 3.8.1.5. View Additional Labor Cost Report The Denmark Additional Labor Cost Report to the Statistic Office is available in R12.1.2. This report is not an electronic report, but is based on a form from the Danish Statistic.
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3.9.
Oracle HRMS (India)

3.9.1. Release 12.1.1
3.9.1.1. Labor Welfare Fund Deduction Labor Welfare Fund deduction is a legislative deduction enforced by most states in India. The fund contributions usually consist of an employee and an employer contribution. The deduction happens in specific months according to the legislation followed in each state. This enhancement provides an out of box solution or template for enabling this deduction for all India Payroll customers. The solution consists of a set of predefined elements and formula for processing and other legislative data. Initially, the enhancement supports the legislation followed in the states of Andhra Pradesh, Karnataka, Kerala, Gujarat, Madhya Pradesh, Maharashtra, and Tamil Nadu. 3.9.1.2. Discoverer EUL Support for India HRMS Payroll Information This enhancement delivers the ad-hoc Reporting Discoverer folders for India localization. Using these folders, users can generate the Discoverer Ad hoc reports. The enhancement covers the following business areas: HRMS Administration - Oracle Payroll (IN) HRMS Administration - Oracle Human Resources (IN) HRMS - Person Information - Human Resources (IN) HRMS - Organization Information - Human Resources (IN) HRMS - Pay slip Information - Oracle Payroll (IN)
3.9.1.3. UI to Submit Medical and Leave Travel Claims Employee Self Service interfaces to capture the Medical and Leave Travel Claim is now available. A professional user can approve the entered claim after verifying the claim data. The user interface facilitates verification and approval of employee claims. The new interfaces achieve the following: Speedier approval by removing manual processes Higher employee satisfaction
3.9.2.
Release 12.1.2
3.9.2.1. India Reconciliation of EFT Payments The Integration between Payroll and Cash Management exists for Reconciling Cheque, Manual and External Payments. There is currently no way to reconcile the Payments done through EFT for Oracle HRMS for India. In this Enhancement we are providing a solution to reconcile the EFT Payments for the India localization through integration between Payroll and Cash Management. Auto Reconciliation and Manual Reconciliation is supported for the EFT Payment Type India Direct Deposit. Once the reconciliation of an EFT Payment is done users will not be able to rollback the Magnetic Transfer Process.
Oracle HRMS (India)
15
3.9.3.
Release 12.1.3
3.9.3.1. Capturing of LIC Policy Number in the Employee Tax Declaration Oracle HRMS for India now supports tracking Life Insurance Corporation (LIC) Policy Number in addition to premium paid and sum assured in the self service pages. LIC Policy Number is a unique identification number that distinguishes each policy from others and will remain unchanged throughout the lifetime of the policy. Users can now include LIC Policy Number in any of the Life Insurance Corporation (LIC) reports.
3.9.3.2. Voluntary Provident Fund (VPF) details in the Employee Tax Declaration Oracle HRMS for India now supports capturing of Voluntary Provident Fund (VPF) contribution details for each employee in the Employee Tax declaration Self Service Page. This region is hidden by default and has to be made visible by applying personalization. This enhancement provides options to users to capture Voluntary Provident Fund Contribution either by Percentage or by Amount. The system will calculate Voluntary Provident Fund Deduction amount during payroll processing based on the details provided in the system.
3.9.3.3. Enabled Payroll Exception Reporting Payroll Exception Reporting feature is enabled in the India localization to allow users to identify those employees for whom the payment is either greater than or less than a specified variance.
Oracle HRMS (India)
16
3.10. Oracle HRMS (Ireland)

3.10.1. Release 12.1.2
3.10.1.1. Use Cash Management Integration for EFT Payments With R12.1.2, support has been provided for the integration of Oracle Cash Management (CE) with Oracle Payroll for EFT reconciliation in Ireland. This feature enables users to reconcile the transactions from the payroll system with the data in the bank statement. The CE system fetches the list of reconciliation transactions from Oracle Payroll, based on the payment file processes that have been run. 3.10.1.2. Report Payroll Exception This feature is enabled in the Ireland localization to allow users to identify those employees for whom the payment is either greater than or less than a specified variance. 3.10.1.3. Use Purge Process The Purge process provided by Oracle Payroll enables users to delete data that is no longer required from the payroll tables to free up space and improve performance. A concurrent process Archive Payments and Deductions for Payslip to archive the historic pay slip information is provided with this feature. Users must run this concurrent process to archive historic data. 3.10.1.4. Group Action Parameters Oracle Payroll for Ireland localization now provides the flexibility of defining payroll action parameters at a non-global level. The Pay Action Parameter Groups feature allows users to group the action parameters and their values, associating them with particular processes. 3.10.1.5. Prevent Loss of Latest Balances From R12.1.2, the application store the latest balances even after the balance adjustment process is run. This improves the performance of balance retrieval in the Ireland localization. There is no additional set up to be performed to use this feature. 3.10.1.6. View Cost Allocations Oracle Payroll for Ireland localization enables users to view an assignments costing details using the View Cost Allocation Page before running the Costing process.
3.10.1.7. View Magtape Output Window Oracle Payroll for Ireland localization now enables users to easily access the magnetic tape output files (.mf and .out) from the application. To use this feature, navigate to
the View Payroll Process Results window, select the completed magtape process and click theView Output button.
17
3.10.1.8. National Employment Survey (NES Report)
The Ireland National Employment Survey report is now available in R12.1.2. Before running this report, users must ensure that they have completed the setup for the other survey report, the Earnings Hours and Employment Cost Survey. This report uses the data from the EHECS report also. Users must also feed the new balances for the NES report with the relevant user elements.
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3.11. Oracle HRMS (Japan)

3.11.1. Release 12.1.2
3.11.1.1. Use Salary Payment Report in e-file Oracle HRMS for Japan now supports the salary payment report in electronic format (efile). Users can select sending it in paper form or as an e-file to the local governments at year-end. 3.11.1.2. Receive Local Tax Data in e-file Oracle HRMS for Japan now supports receiving local tax data from local governments in electronic form. Users can take the data into the system, and then upload it through Batch Element Entry. 3.11.1.3. Use Wage ledger/Payment deduction report Oracle HRMS for Japan now supports a combined wage ledger and payment deduction report. This combined report template meets the requirements of both individual reports, and contains detailed payment related information for each employee for the year. Users can submit the archive process first, and then generate the report. 3.11.1.4. Rehire employees before final processing date Oracle HRMS for Japan now enables users to rehire an employee before the final processing date. 3.11.1.5. Use Workers Register Report Oracle HRMS for Japan now supports the workers register report, Roudousha-Meibo in Japanese. This report template meets the requirements of Article 107 of the Labor Standards Law. Users can submit the archive process - that is a common process - with the employee details report first, and then generate the report. 3.11.1.6. Use Employee details report Oracle HRMS for Japan now supports the employee details report, Shain Daicho in Japanese. This report template contains the commonly used detailed employee information. Users can submit the archive process - that is a common process - with the workers register report first, and then generate the report.
3.11.2.
Release 12.1.3
3.11.2.1. Use Separation Certificate Oracle HRMS(Japan) now provides the report to generate a Separation Certificate when employee leaves the company. This report template meets the requirements specified in the Clause 1 of Article 7 in the Unemployment Insurance Law of Japan. The report is archived. The report could be sorted based on termination date, employee number and assignment set.
Oracle HRMS (Japan)
19
3.11.2.2. Use Withholding Income Tax for Termination Income Report Oracle HRMS(Japan) now provides a report on Withholding Income Tax for Termination Income paid. This report template meets the requirements of the Clause 2 of Article 226 in the Income Tax Law of Japan. This report is also archived. Users can generate this report with parameter like Withholding Agent and sort it based on district code, employee number and assignment set.
3.12. Oracle HRMS (Kuwait)

3.12.1. Release 12.1.2
3.12.1.1. Use Cash Management Integration for EFT Payments With R12.1.2, support has been provided for the integration of Oracle Cash Management (CE) with Oracle Payroll for EFT reconciliation in Kuwait. This feature enables users to reconcile the transactions from the payroll system with the data in the bank statement. The CE system fetches the list of reconciliation transactions from Oracle Payroll, based on the payment file processes that have been run.
3.12.1.2. View Magtape Output Window Oracle Payroll for Kuwait localization now enables users to easily access the magnetic tape output files (.mf and .out) from the application.
3.12.1.3. Prevent Loss of Latest Balances From R12.1.2, the application stores the latest balances even after the balance adjustment process is run. This improves the performance of balance retrieval in the Kuwait localization. There is no additional set up to be performed to use this feature.
3.13. Oracle HRMS (Korea)

3.13.1. Release 12.1.3
3.13.1.1. Rehire before final close for Korea Oracle HRMS for Korea now enables users to rehire an employee before the final processing date.
3.14. Oracle HRMS (Netherlands)

3.14.1. Release 12.1.2
3.14.1.1. Use Cash Management Integration for EFT Payments With R12.1.2, support has been provided for the integration of Oracle Cash Management (CE) with Oracle Payroll for EFT reconciliation in Netherlands. This feature enables
Oracle E-Business Suite Release 12.1. Release Content Document Oracle HRMS (Kuwait) 20
users to reconcile the transactions from the payroll system with the data in the bank statement. The CE system fetches the list of reconciliation transactions from Oracle Payroll, based on the payment file processes that have been run. 3.14.1.2. Use Payroll Exception Report This feature is enabled in the Netherlands localization to allow users to identify those employees for whom the payment is either greater than or less than a specified variance. 3.14.1.3. Group Action Parameter Oracle Payroll for Netherlands localization now provides the flexibility of defining payroll action parameters at a non-global level. The Pay Action Parameter Groups feature allows users to group the action parameters and their values, associating them with particular processes 3.14.1.4. View Cost Allocations
Oracle Payroll for Netherlands localization enables users to view an assignments costing details using the View Cost Allocation Page before running the Costing process.
3.14.1.5. View Magtape Output Window Oracle Payroll for Netherlands localization now enables users to easily access the magnetic tape output files (.mf and .out) from the application. To use this feature,
navigate to the View Payroll Process Results window, select the completed magtape process and click the View Output button.
Oracle HRMS (Netherlands)
21
3.15. Oracle HRMS (Saudi Arabia)

3.15.1. Release 12.1.2
3.15.1.1. Use Cash Management Integration for EFT Payments With R12.1.2, support has been provided for the integration of Oracle Cash Management (CE) with Oracle Payroll for EFT reconciliation in Saudi Arabia. This feature enables users to reconcile the transactions from the payroll system with the data in the bank statement. The CE system fetches the list of reconciliation transactions from Oracle Payroll, based on the payment file processes that have been run. 3.15.1.2. Display Balance Breakdown From R12.1.2, a new region is available in the balance form in the Saudi Arabia localization. This region displays the balance breakdown for all the context sensitive balances, thus allowing users to view all the relevant balance values. 3.15.1.3. View Magtape Output Window Oracle Payroll for Saudi Arabia localization now enables users to easily access the magnetic tape output files (.mf and .out) from the application. To use this feature,
navigate to the View Payroll Process Results window, select the completed magtape process and click the View Output button
3.15.1.4. Prevent Loss of Latest Balances From R12.1.2, the application stores the latest balances even after the balance adjustment process is run. This improves the performance of balance retrieval in the Saudi Arabia localization. There is no additional set up to be performed to use this feature. 3.15.1.5. Purge Process The Purge process provided by Oracle Payroll enables users to delete data that is no longer required from the payroll tables to free up space and improve performance. A concurrent process Archive Payments and Deductions for Payslip to archive the historic pay slip information is provided with this feature. Users must run this concurrent process to archive historic data.
Oracle HRMS (Saudi Arabia)
22
3.16. Oracle HRMS (Singapore)

3.16.1. Release 12.1.2
3.16.1.1. Singapore IRAS Amendment Process
Oracle HRMS for Singapore provides users with the ability to produce government mandated reports using the integrated features of Oracle Payroll. Each year, employers in Singapore are required to submit employee earnings information to the IRAS (Inland Revenue of Singapore). The personal tax amount is calculated by IRAS based on this information.
The amendment file is required only if there are changes to amounts or fields which affect the total amount of employment income, e.g. where an employees income tax is borne by employer but the indicator had not been given earlier. Employers do not have to send amendment files for changes to employees personal particulars, such as address, date of birth, etc. In the amendment file you will only need to provide the difference between the original (transmitted) amount and the actual amount. Leave all other numeric fields - which were not affected by the error (income and deductions) - blank. Example: the income/ deduction amount is under/over reported in the earlier transmission. Actual Salary = $25,000 Original Transmission = $21,000 Amended record should be shown as "$4,000" Actual Bonus = $6,000 Original transmission = $8,000 Amended record should be shown as "-$2,000"
Oracle HRMS (Singapore)
23
3.17. Oracle HRMS (South Africa)

3.17.1. Release 12.1.2
3.17.1.1. Use Cash Management Integration for EFT Payments With R12.1.2, support has been provided for the integration of Oracle Cash Management (CE) with Oracle Payroll for EFT reconciliation in South Africa. This feature enables users to reconcile the transactions from the payroll system with the data in the bank statement. The CE system fetches the list of reconciliation transactions from Oracle Payroll, based on the payment file processes that have been run 3.17.1.2. Display Balance Breakdown From R12.1.2, a new region is available in the balance form in the South Africa localization. This region displays the balance breakdown for all the context sensitive balances, thus allowing users to view all the relevant balance values. 3.17.1.3. View Cost Allocations
Oracle Payroll for South Africa localization enables users to view an assignments costing details using the View Cost Allocation Page before running the Costing process.
3.17.1.4. View Magtape Output Window Oracle Payroll for South Africa localization now enables users to easily access the magnetic tape output files (.mf and .out) from the application. To use this feature,
navigate to the View Payroll Process Results window, select the completed magtape process and click the View Output button.
3.17.1.5. Use EMP201 Report The EMP201 Report is delivered in R12.1.2. This report assists users to complete the EMP201 return. 3.17.1.6. Use Net to Gross Functionality The Net to Gross functionality for Annual Bonus and Annual payments is now available in Oracle Payroll for South Africa. To enable this feature, the following components have been delivered: New classifications and balances Enabling of Run Types Model elements for reference to create user elements
However, Net to Gross processing of periodic payments is not supported.
3.17.1.7. Run the Tax Year End Data Validation Report any time A new concurrent program "Interim Tax Year End Data Validation Report" in Oracle Payroll for South Africa now enables the Tax Year End Data Validation Report to run at any time during the tax year. This does not submit the Preprocess.
Oracle E-Business Suite Release 12.1. Release Content Document Oracle HRMS (South Africa) 24
Using this report, users can identify certain data errors in time to rectify them before they get to Tax Year End.
3.17.2.
Release 12.1.3
3.17.2.1. Payroll Exception Reporting This feature is enabled in the South Africa localization to allow users to identify those employees for whom the payment is either greater than or less than a specified variance.
Oracle HRMS (South Africa)
25
3.18. Oracle HRMS (UAE)

3.18.1. Release 12.1.2
3.18.1.1. Use Cash Management Integration for EFT Payments With R12.1.2, support has been provided for the integration of Oracle Cash Management (CE) with Oracle Payroll for EFT reconciliation in UAE. This feature enables users to reconcile the transactions from the payroll system with the data in the bank statement. The CE system fetches the list of reconciliation transactions from Oracle Payroll, based on the payment file processes that have been run. 3.18.1.2. View Magtape Output Window Oracle Payroll for UAE localization now enables users to easily access the magnetic tape output files (.mf and .out) from the application. 3.18.1.3. Prevent Loss of Latest Balances From R12.1.2, the application stores the latest balances even after the balance adjustment process is run. This improves the performance of balance retrieval in the UAE localization. There is no additional set up to be performed to use this feature.
Oracle HRMS (UAE)
26
3.19. Oracle HRMS (UK)

3.19.1. Release 12.1.2
3.19.1.1. Upgrade Latest Balance Table With R12.1.2, Oracle Payroll for UK provides a feature for upgrading the latest balance table to improve performance. After enabling this feature, the application maintains the latest balance values in a single table PAY_LATEST_BALANCES instead of two tables PAY_PERSON_LATEST_BALANCES and PAY_ASSIGNMENT_LATEST_BALANCES. To enable this feature, submit the concurrent process "Generic Upgrade Mechanism" with the parameter Single Latest Balance Table Upgrade. 3.19.1.2. Partial Period Accruals Oracle Payroll for UK now provides a feature for estimating costs when accounting periods do not coincide with the payroll periods. Users can now include estimated costs at the end of an accounting period and then replace these estimates with the actual costs when they become available. This is useful when end dates for accounting periods and payroll periods do not coincide. 3.19.1.3. Use Cash Management Integration for EFT Payments With R12.1.2, support has been provided for the integration of Oracle Cash Management (CE) with Oracle Payroll for EFT reconciliation in UK. This feature enables users to reconcile the transactions from the payroll system with the data in the bank statement. The CE system fetches the list of reconciliation transactions from Oracle Payroll, based on the payment file processes that have been run. 3.19.1.4. View Cost Allocations
Oracle Payroll for UK localization enables users to view an assignments costing details using the View Cost Allocation Page before running the Costing process.
3.19.1.5. View Magtape Output Window Oracle Payroll for UK localization now enables users to easily access the magnetic tape output files (.mf and .out) from the application. To use this feature, navigate to the
View Payroll Process Results window, select the completed magtape process and click the View Output button.
3.19.1.6. Prevent Loss of Latest Balances From R12.1.2, the application stores the latest balances even after the balance adjustment process is run. This improves the performance of balance retrieval in the UK localization. There is no additional set up to be performed to use this feature. 3.19.1.7. Use Field KIT Days Oracle Payroll for UK now provides the data changes to ensure that the field Keep in Touch Days, on clicking opens the Additional Adoption/Maternity Details Info and not the Additional Maternity Details Information DFF.
Oracle HRMS (UK)
27
3.19.1.8. P6/P9 Output The UK SOY process is now modified to ensure that the P6/P9 output report includes the Employer PAYE Reference number. Additionally, the records in the P6/P9 output will now be grouped by the Employer PAYE reference number. 3.19.1.9. View SOE Balances To enable the UK users to view all the balances that are configured using the user table SOE Balances, the restriction to display only 12 balances in the SOE has been removed.
3.19.2.
Release 12.1.3
Three existing EDI reports are now available in BI Publisher format in addition to the Magtape format. The following are the three EDI reports: WNU (Works Number Update report to HMRC) P46 New Starter Notification (in-year filing report) P46EXPAT Starter Notification(in-year filing report)
3.19.2.1. BI Publisher (eText) Reports
The BI Publisher format reports will be available under the relevant processes for WNU, P46 and P46EXPAT. The format of the EDI files will be identical regardless of which process is used to create them and customers still need to submit them to HMRC in the same way. 3.19.2.2. Start Of Year (SOY) Future Changes Validation check A new feature for Start of Year process has been introduced to give users flexibility to enable or disable the Tax code uplift process. This will allow the override of Tax Code for assignments with an existing change on the effective date of the process. Actual future dated changes will still cause an error. This feature is available in the Start of Year mode of the Tax code Uplift process. The SOY process would interpret these records as a special update cases and update the following details regardless of any existing changes on the same date: a) Clear down the Previous P45 figures b) Change the tax basis c) Change the NI director processing flag d) Uplift the tax code 3.19.2.3. Defaulting PAYE Aggregation for Secondary Assignments It is now possible to set the PAYE Aggregation flag by default each time a secondary assignment is created using the system profile option HR:GB Default Aggregation. This automated functionality behaves in the same way as when the PAYE Aggregation flag is set manually. 3.19.2.4. School Workforce Census Reporting (Public Sector) Public Sector customers who need to submit school census data to the Department for Children Schools & Families (DCSF) can now use the new feature that will allow them to create the XML files for submission. This new functionality features a new configuration module called School Workforce Census and it allows users to map their existing data to be extracted as per the requirements from the DCSF. The enhancement also introduces
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new user interfaces and EITs to capture the data required for the census as an alternative to the configuration module. A new concurrent process is introduced which will extract the data and create an exception report as well as the XML data files for the modules required by DCSF. The five modules provided by the SWFC process are: Basic Staff Details Contract Details Qualifications (optional) Absence LA Level count of Educational Psychologists
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3.20. Oracle HRMS (US)

3.20.1. Release 12.1.2
3.20.1.1. Cash Management Integration with US Payroll for EFT (NACHA) Reconciliation This feature allows users to perform bank reconciliation in Oracle Cash Management for EFT (NACHA) Payroll payments that originate in Oracle US Payroll. 3.20.1.2. Select Custom Template When Printing Employee W-2s This feature provides the ability to select a custom W-2 template when generating and/or printing Employee W-2s using the PDF-based Employee W-2 report. This is useful when there is a need to reprint a W-2 for an employee from a prior year using that year's W-2 layout or to generate/print out consolidated employee W-2s for record keeping purposes. 3.20.1.3. XML-Based Employer W-2 to be Filed With the State Report Currently, users who file Employer W2s with state agencies on paper must do so using preprinted forms from a third party. This feature will provide an XML-based report that will produce the Employer W-2 output in PDF format. Users can now reduce costs by printing the W-2s on blank paper without having to order preprinted forms from a third party.
3.20.2.
Release 12.1.3
3.20.2.1. Produce Printable and Customizable Online Payslips
This release introduces a new XML-based online payslip which provides printable PDF output. The new XML template now available will make it easier for users to customize the payslip according to their business needs. Enhancements have also been made to improve performance when selecting online payslips.
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3.21. Or acle iRecr uitment

3.21.1. Release 12.1.1
3.21.1.1. Interview Management Oracle iRecruitment delivers the Interview Management functionality that enables enterprises to manage the entire interview cycle in their recruitment process. Using the Interview Management functionality, recruiters and hiring managers can: Schedule multiple rounds of job interviews for an applicant or for multiple applications for a vacancy. Select the members of the interview team and define the primary interviewer if there are multiple interviewers for a particular round of interview. Interviewers must be part of the recruitment team for the vacancy. Maintain interview information such as the interview schedule, contact information, and details about the interviewers. Provide feedback about the interview, add interview notes, and enter the result of the interview. Reschedule, cancel, or place an interview on hold.
Recruiters, hiring managers, and interviewers can view the summary of their interviews on the My Interviews region of the iRecruitment home page. The My Interviews region displays interview details for the next N number of days. 3.21.1.2. Recruitment Communications The recruitment process involves communication between recruiters, hiring managers, and candidates, for example, communication about the status of applications and additional instructions about interview schedules, or clarification about job applications. These are critical from a record-keeping standpoint. Using the Recruitment Communications functionality, recruiters and hiring managers can communicate with recruiting team members, candidates, and agencies individually or as a group. They can initiate a topic or message and add recipients to it and can send messages to single or multiple applicants. The recipients receive notifications for these messages. The recipients can respond to these messages from the Communication tab of the Job Application details page. Additionally, users can attach documents to the messages. The recruiters and hiring managers can configure the communication properties at the vacancy level. If processing the job applications is complete for a vacancy, then they can close the communication. 3.21.1.3. Employee Referrals For many enterprises, employee referrals are one of the most efficient and effective sources of candidates. The Employee Referrals functionality enables: The recruiters or hiring managers to mark vacancies eligible for employee referral. The employees to create candidate profiles, and refer candidates to vacancies available for referrals.
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The employees to create candidate profiles and refer their candidates to managers who in turn can pursue the candidates for suitable vacancies. The candidates to provide the reference of an employee while creating their profiles or submitting job applications. Recruiters and hiring managers to search for candidates who are referred by employees.
3.21.1.4. Notifications for New Job Applications and Application Status Changes Oracle iRecruitment enables the enterprises to define their own FYI notification rules (in Oracle Approval Management (AME)) for actions performed in the iRecruitment application. By default, managers, candidates, and recruiters receive these FYI notifications. Enterprises can configure the Approvals Management rules to determine the recipients. iRecruitment provides predefined notifications that notify: The vacancy managers or recruiters and applicants about the application status changes. The vacancy managers or recruiters when new job applications are submitted for their vacancies.
3.21.1.5. Enhanced Searches iRecruitment provides the following additional search capabilities for recruiters, managers, and agency users. They can search: Vacancies based on Professional Area. Applicants based on multiple application statuses. Applicants based on any of the Phone Numbers available in the candidate profile.
3.21.1.6. Attachments in Vacancy and Offers Recruiters and hiring managers can now add attachments to vacancies and offers. They can control the access to the documents by adding separate documents for internal users such as members of the recruiting team and for external users such as applicants. However, managers and recruiters can view both internal and external documents. 3.21.1.7. Dashboards for Hiring Manager and Recruiter To know the recruitment progress, hiring managers and recruiters require a summary of their recent recruitment transactions without having to perform multiple searches. iRecruitment provides a dashboard on the iRecruitment Home page for hiring managers and recruiters that gives direct access to the recent vacancies, new applications for vacancies, and recently created or updated offers. Managers and recruiters can view recruitment information for a specific time period using the last N number of days. They can also view scheduled interviews for the next N number of days. Managers or recruiters can use the Recruitment Summary link on the home page to review recruitment summary information like number of vacancies, vacancies filled, offers accepted grouped by their direct reports, recruiters and organizations. Managers or recruiters can drill down from this Recruitment Summary page to the relevant vacancy, application, or offer details pages. iRecruitment displays the recruitment summary details based on the responsibility that a manager or a recruiter uses.
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3.21.1.8. Reconsider Terminated Applications Recruiters and hiring managers can now reconsider the applications that have been terminated by error or the applications that need to be reconsidered. Recruiters can reconsider one or more terminated applications, from the View Applicants page. Candidates who have voluntarily withdrawn their applications or whose applications have been terminated by recruiters can now request for reconsideration of their applications from the Job Application Details page. Recruiters or hiring managers can review the requests and reconsider these applications. 3.21.1.9. Offer Withdrawal Recruiters and hiring managers can now withdraw offers that are at any of the following offer statuses: Pending for Approval Pending Extend Duration Returned for Correction Approved Extended Hold Closed: Offer Accepted by Applicant Closed: Offer Declined by Applicant.
Recruiters and hiring managers can record the applicant response on Revoking Acceptance after the applicant accepts the offer.
3.21.2.
Release 12.1.2
In this release, Oracle iRecruitment aims at providing better user experience, introduces WEB 2.0 features like RSS FEEDS and enhancements that improve recruitment processes. 3.21.2.1. Create External User Accounts for Candidate Records Created by Managers and Recruiters Oracle iRecruitment now provides an option to create a new external user account for candidates whose profiles are created by managers and recruiters. This option brings in greater flexibility for these candidates to maintain and manage their user account similar to external candidates. A new profile option drives the creation of the external user account for candidates created by managers and recruiters. Candidates registered by the manager or recruiter receive login credentials to log in to the iRecruitment Visitor site. Using these details, candidates can search for jobs, apply for jobs, view the interview schedules, and manage their account online easily. 3.21.2.2. Use RSS Feeds links when searching for Jobs Site visitors and external candidates can subscribe to the RSS Feeds that allows users to get updated information automatically on vacancies or jobs straight to their desktop, without having to visit the client application. Site visitors and external candidates, can subscribe to the RSS feeds after performing a job search. When candidates subscribe to these feeds, they can view the newly created or updated information that match the criteria provided during the feed subscription directly on their RSS feeds reader.
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3.21.2.3. Use Hyperlinks in the Notifications to Navigate to iRecruitment Pages Hyperlinks to the relevant transaction pages are provided on the notification messages. Using these hyperlinks, users can navigate to the actual application pages directly from the notifications messages. For example, when a candidate receives a notification for a communication message, the candidate can directly click the hyperlink to navigate to the communication details page and reply to the message. 3.21.2.4. View Interview iCalendar file (.ics file) Attachments in Notifications When interview events are scheduled for applicants, an iCalendar file (.ics) containing the schedule information is attached to the notification messages. Users can thus export the interview details in the iCalendar file into their calendar applications that support the .ics format. This feature enables them to monitor their upcoming interview events easily in their calendar application. 3.21.2.5. View Salary Amounts in the Corporate Currency Oracle iRecruitment now provides the ability to view the salary in the corporate currency. A new read-only field is available to recruiters, hiring managers, agency users and approvers in the create or update vacancy, create or update offer, and other vacancy and offer view pages. This field provides salary information after converting it into the Corporate Currency. For example, if the proposed salary amount is entered as 5,000 USD and the Corporate Currency is set as GBP, then the corresponding value will be displayed as 3085.905 GBP (assuming the conversion rate is set as: 1 USD = 0.61 GBP). 3.21.2.6. View Resume and Documents on iRecruitment pages Recruiters, hiring managers, and offer approvers can view: The resume and supporting documents uploaded at the application stage. Other latest supporting documents uploaded as of the system date.
This feature empowers them to have the accurate details of the candidates profile during the job application stage and the latest. A new region is available in the create or update offer review, offer approval notification, and application details pages. This region provides the details of the resume and documents uploaded at the time of submitting the job application and the latest supporting documents available as of the system date. User can preview or download the documents directly from these pages. 3.21.2.7. Provide comments while withdrawing job applications or terminating job applications iRecruitment now enables: a) Applicants to provide comments when they withdraw their job applications b) Managers, recruiters and agency users to provide comments when they terminate job applications in the recruitment process. c) Managers and recruiters receive a notification along with the withdrawal comments. Also, Request Reconsideration feature that is used by the applicants for requesting reconsideration of their terminated applications will be displayed only for self withdrawn applications. This feature will not be available for manager or recruiter terminated applications.
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3.21.2.8. Use Document type restriction for file uploads Currently, when an applicant uploads a document such as a resume or a cover letter, iRecruitment does not validate the document file type being uploaded. This makes the system vulnerable from files that contain destructive code. iRecruitment now provides an extensible lookup to control the document types that can be uploaded. When the user uploads any other document type other than the ones configured, the system displays an error, thus restricting the document types for upload. 3.21.2.9. View Job Details and Candidate Details in Popup windows on iRecruitment pages External candidates can view the basic details of the job such as job requirements, skills required, salary details etc in a pop-up window when they hover-over the Job Name. Managers and recruiters can view the basic details of the candidate such as Work preferences, Skills, Qualifications, Previous employment details etc in a popup window, when they hover-over the Candidate Name. Candidate details pop-up is now available in all the Candidate search pages: Prospect Pool, Individuals, Resume, and Applicants and View Applicant pages. Users can use these pop-ups and avoid drill downs to detail pages to review candidate and job information.
3.21.2.10. Record Notes on Applicants Recruiters and Hiring Managers can now record notes and comments using the inline attachments feature. Using inline attachments, users can view and add notes in the popup window by hovering over the attachments icon. Apart from text they can also add URL references and files as notes. This feature has been enabled out of the box in the Applicants Search and View Applicants pages.
3.21.3.
Release 12.1.3
3.21.3.1. Candidate Profile Oracle iRecruitment now provides hiring managers and recruiters a user-friendly single page interface with all relevant candidate details. The Candidate Profile page presents a comprehensive picture of candidates and applicants and helps them analyze the candidate vs. the applicant pool. The Candidate Profile feature enables Recruiters and Hiring Managers to: View candidate or applicant profile information View Application Details View Applicant Pool Analysis, which provides information on how well the candidate fits a particular vacancy in comparison with the others in the Applicant Pool, in terms of skill requirements, assessment scores and salary expectation. Print candidate profiles Generate profile comparison reports of applicants The Candidate Profile page presents the information in three regions namely Candidate Details, Application details and Applicant Pool Analysis. Each of the regions facilitates quick and sophistication in processing candidature and applications. This minimizes the number of clicks and improves the productivity of recruiters.
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3.21.3.2. Find Duplicates Duplicate records can occur when candidates register more than once and submit job applications to vacancies using different methods. Having the same candidate referenced with multiple accounts is confusing and introduces inconsistency and redundancy in processing the same candidature multiple times. iRecruitment now provides an easy way for recruiters to find duplicate profiles that exist in the system using predefined search criteria. Using the Find Duplicates functionality, recruiters can perform a find duplicates search and link duplicates profiles that exist in the system. Once linked, recruiters and hiring managers can review information of all the duplicate profiles from any one of the candidate details page.
3.21.3.3. HR-XML 2.5 Compliance for Job Board Posting Oracle iRecruitment is now compliant with the HR-XML version 2.5 for Job Board Postings. Enterprises can use this feature to post vacancies on to Recruiting Sites of third-party job board vendors that have adopted the HR-XML 2.5 standards. iRecruitment generates an XML compliant with the 2.5 version. 3.21.3.4. Salary Basis and/or Proposed Salary fields non-mandatory Currently, in iRecruitment, when an offer is created for an applicant, both the Salary Basis and Proposed Salary fields are mandatory. When the Proposed Salary field is entered, a pay proposal is created for the candidate. This forces the customer to administer pay using Salary Administration only, though Oracle HRMS offers many other ways to remunerate employees. Oracle iRecruitment now provides organizations with the flexibility to decide if candidates hired through iRecruitment should have their pay administered using Salary Administration or not. By configuring a system defined profile option, organizations can choose to either make both the Salary Basis and Proposed Salary fields as non-mandatory or to make the Salary Basis and Proposed Salary fields as mandatory. They can also enable the Salary Basis and Proposed Salary fields based on job, position, grade or organization attributes. 3.21.3.5. Dated Updated for Application Statuses Currently, application status updates done in iRecruitment take the system date as effective date. But, recruiters and managers cannot always make these changes on the date the event actually happens. With this release, iRecruitment provides a new feature to Recruiters and Hiring Managers to specify the effective date for each application status update. So with this change, managers can accurately disposition the records in iRecruitment. 3.21.3.6. Offer related changes for Employee Applicants When a manager creates an offer for an employee applicant in iRecruitment, the Compensation page now displays the details of the ICD plans that the employee is currently enrolled in. These details help the recruiting manager to make an informed decision on compensation given as part of the offer. The Review page also provides a comparison between the current employee assignment and the proposed offer assignment.
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3.22. Or acle Labor Distr ibution

3.22.1. Release 12.1.1
3.22.1.1. Integration with Award Distribution Functionality in Grants Accounting This is an enhancement to integrate Labor Distribution with Award Distribution / Funding Pattern functionality. The Award Distribution functionality in Oracle Grants Accounting enables users to define funding pattern for a project and task combination. The funding pattern saves data entry time since users do not have to select an award when defining a labor schedule. It also results in less data maintenance since the award distribution setup is maintained in one central location.
3.23. Or acle Lear ning Management

3.23.1. Release 12.1.1
3.23.1.1. Learners Can View Catalog Attachments Administrators can now present more information to the learner or instructor about the courses, offerings and classes using attachments. Administrators can provide detailed course descriptions; instructor presentations; hotel descriptions; pre course material; and instructor notes as attachments. On the course, offering and class level, administrators can attach files, provide URLs and enter text as attachments to courses, offerings and classes. These attachments are visible to the learners or instructors before and after enrollment in a class in the Additional information section. When adding an attachment, administrators can define who can view the attachments using the following categories: Comments Learner Instructor
Learners can view the attachments at the level where they are attached (course, offering, or class). Instructors can view the attachments for the classes for which they are instructors. 3.23.1.2. Free Text Question Type Free text question is a new question type that allows learners to provide elaborate responses rather than a simple yes or no. There are two major areas where this new question type can be used: Assess learners knowledge of a complex topic by evaluating the free text responses. The answer will be evaluated by the instructor. In surveys and course evaluation to gather feedback on questions such as, "Other comments", "What would you like to see in this course in the future" and "What was your general impression of the course.
This new question type does not have a finite number of correct answers, which means it cannot be scored by the system. The idea is that instructors or administrators can ask
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more general questions and learners can give elaborate responses. Instructors can decide whether the answers should influence the result of the test. 3.23.1.3. Mandatory Enrollment The mandatory enrollment feature enables enterprises to ensure that workers enroll in mandatory training. Administrators can make a class mandatory to a specific learner, learner group, organization, job, position or a combination of these. Not only will learners who qualify today be automatically enrolled, also learners who will qualify at a later time will be automatically enrolled. Mandatory enrollment can be used for both self-paced and scheduled training and especially for e learning. This feature enables enterprises to provide everyone in the organization access to an e-learning course or "e-information". To make learner enrollment in a class mandatory, administrators must select the new Mandatory Enrollment check box on the Add Learner Access page. Learners cannot unenroll themselves from a mandatory enrollment. An enrollment process (concurrent program) will run automatically at specified intervals checking all mandatory enrollments to verify if new learners should be automatically enrolled. The enrollment process will not enroll learners before the enrollment start date and end enrollment at the enrollment end date if this date is provided. Otherwise enrollment will stop after the end date of the class if this date is provided. 3.23.1.4. Course Evaluation For many enterprises, course evaluation is a central part of their training strategy. The new course evaluation functionality enables enterprises to easily incorporate course evaluation in all of their classes. Enterprises can evaluate self-paced and classroom based courses online to gather feedback from learners on different training courses. The existing test functionality is used to create a standard solution for including training evaluation in all types of classes (both self-paced and scheduled). Learners view the evaluation and complete it directly in the browser and not through the OLM player. The evaluation can consist of two sections: one section for the course and another for the class belonging to the course, to collect feedback from the course (content, relevance, level etc.) and from the class (instructor, venue, lunch etc.) separately. Sections can be mandatory or voluntary. If either the course level or the class level section is mandatory the entire evaluation will be mandatory. Evaluation sections are normal test sections defined as today in the Content tab of the administrator interface. 3.23.1.5. Reports for Certification, Forums & Chats Oracle Learning Management provides new BI Publisher reports for the following areas: Certification Forum Chat
These reports are master reports for each area. Using BI Publisher, users can add filters and change the format to configure the reports to suit their business needs. For the certification report the input parameters are: certification name; subscription status; learner name; date (to, from) and expiry date (to, from). The output columns are: learner name; certification name; subscription status; sate and expiry date.
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For the forum report the input parameters are: forum name; author; string in message and posted date to, from). The output columns are: forum name; topic name; author; 1. line of original in message; 1. line of message and posted date. 3.23.1.6. Learner Groups Learner groups are used to define learner access to categories, courses, offerings and classes. Learner groups can consist of learners, organizations, jobs, positions and other learner groups. The administrator can use learner groups to define learner access in addition to assignment and learner. As soon as a new learner group has been added to the learner access the learners included in the learner group can search and enroll in the course, offering or class. The new learners in the learner group will be automatically enrolled in the class if the class enrollment is mandatory. You can also use learner groups to bulk enroll learners in classes. 3.23.1.7. Learner Basic Search Enhancements The current search functionality only searches in the title and not in the keywords or description of a course. This new search feature will search for other Metadata available in the catalog objects. Secure Enterprise Search (SES) provides this search functionality in Oracle Learning Management. The search object course is available in the drop-down list in the OA home page. If the learner selects course and enters any search keyword, the following will be searched for: Course name Course code Course description Course objectives Course keywords. From the search results, learners can navigate to the course details page and enroll, unenroll or play the content. Once the learner has enrolled, un-enrolled, or played the content, the system returns to the learner home page.
3.23.2.
Release 12.1.2
3.23.2.1. Electronic Signature OLM now supports the eSignature functionality to enable organizations to use OLM in a FDA 21 CFR Part 11 compliant workflow. With this new functionality, learners can provide their electronic signature after they complete a course in OLM to acknowledge they have taken the training and understood the content. Similarly, administrators and instructors can provide their electronic signature if they change the description of the course or change a learners status. Together, this will provide a complete overview of users who have taken training and the content of that training. Each electronic signature and its correspondent e-record can be retrieved and viewed as proof of training taken in case of inspection by the FDA or other authorities.
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3.23.2.2. Administrator Access Control Using the existing Role Based Access Control it is possible to control which functions an administrator can use on the catalog and content data. With the new Administrator Access Control functionality, it is possible to control which data an administrator can work on. Large organizations often have several administrators working on the same OLM instance. These organizations can now let each administrator work on the catalog and content management for his own area without interfering with the other administrators work. Administrator Access Control is set at the catalog category level or on the content folder level. Only administrators belonging to a specific administrator group can access the catalog objects belonging to this category or the content objects belonging to the content folder. 3.23.2.3. Enhanced Learning Path Functionality With the new Enhanced Learning Path Functionality, administrators can now automatically enroll learners in classes when they are subscribed to a learning path. Learners will automatically be unenrolled when they unsubscribe from a learning path. This new functionality is aimed at induction programs and the like, where many learners are expected to go through the same training program with a number of classes to attend. With the automatic enrollments in classes for a learning path the individual learners are ready to start their training as soon as they log in to OLM, instead of first having to search for, and enroll in, classes for each course in the learning path. 3.23.2.4. Automatic calculation of End Date for Learner Competency OLM provides a new profile option OTA: Allow Competency Update with Renewal Period. This profile option makes it possible to automatically set the start and end date of a newly acquired competency by using the two fields Renewal Period and Units in Oracle HRMS. OLM uses the renewal information (renewal period and renewal period unit) to calculate the end date of the learners competencies. This feature saves administrators time as they dont have to end-date competencies manually. 3.23.2.5. New functionality for reducing the number of clicks in OLM Pages A number of smaller changes are made in OLM to reduce the number of clicks learners and administrators have to do to navigate through the central OLM workflows. Added a Direct Enrollment icon to the search result tables (for learners and managers) With this new icon learners do not have to go through the process of choosing a course, offering, and a class each time they want to enroll in a class. If there is only one class for a course the learner can directly enroll in that class after searching for it. If there are several classes but only one offering, the learner can go directly to the classes and enroll in one of these classes. On the Course page, if the course has prerequisites, learners can now click a link to view course details of the prerequisite course. Added enrollments shortcuts and e-mail icons to the class list page (for administrators) Adding four new columns to the table on the Classes page, makes it easier for the administrator to work with classes and enrollments from this page. First column shows the number of available seats in the class, so the administrator does not have to open the class page to see this. Second column contains a Mail icon, whereby administrators can send a mail to all learners enrolled in a class.
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Third column contains a Bulk Enroll icon that administrators can use to directly navigate to the Bulk Enroll page without having to navigate through several pages. Last column contains a Single Enroll icon that brings administrators directly to the Single Enroll page in one easy click. Eliminated the second search for class in the Enrollment and Subscription workflow (for administrators) - On the Enrollment and Subscriptions sub tab when administrators click Add Enrollments the search result from the first page is carried over to the next page so that administrators dont need to perform the same search twice.
3.23.3.
Release 12.1.3
3.23.3.1. Popup Window on the Administrator Enrollments Page
A new pop up window appears on the Enrollments page when an administrator moves the mouse over one of the learners enrolled in a class. The pop window serves as a quick interface to view and edit data about the learner and enrollment. Following information is available on the pop up window: Picture of the learner Learner name Enrollment number Enrollment status Reason for change Successful attendance Attendance result In the pop up window, the administrator can change all information except picture, learner name and enrollment number.
3.23.3.2. Popup Window on the Administrator Catalog Page
A new pop up window appears on the Catalog page when an administrator moves the mouse over one of the courses listed on the page. The pop up window helps administrators to view: General information about the course Aggregate information about all classes for the course Information about individual classes for the course The general information about the course shows: course name, an icon if esignature is enabled for the course, and an icon if an evaluation is attached to the course. The aggregate information for each type of class shows: number of courses, number of learners enrolled, number of learners who finished the class, and number of free seats (only for synchronous classes). The individual information for each class shows: class name and type, start date, number of learners enrolled, and number of learners who finished the class, maximum and minimum number of learners in the class, and number of waitlisted learners.
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3.24. Or acle Payr oll

3.24.1. Release 12.1.1
3.24.1.1. Approval Mechanism for Manager Self Service - Assignment Costing Currently, when Managers edit assignment-costing information for their sub-ordinates, the changes are applied permanently onto employees' assignments without any approval. This enhancement provides a way to configure approvals to control ad-hoc employees assignment costing updates. When a manager makes modification on employees assignments costing details, an approval notification can be sent to an Approver based on Custom Workflow Settings. Only on approval of this notification, the changes are reflected in employees' assignment records. 3.24.1.2. Upgrade of Historical Costing Data to Support Subledger Accounting Payroll costing details that have been posted already to Oracle General Ledger prior to Oracle Subledger Accounting Release 12 functionality need to be migrated for synchronization. A new concurrent program Upgrade Historical Payroll Data to SLA is available to perform easy migration of historical costing data to Subledger Accounting.
3.24.2.
Release 12.1.2
3.24.2.1. Purge Process for Pay events table
Currently, retro related processes and reports utilize pay process events table to track changes using the events logged in. All event-based changes for Retro-Pay, Pro-ration, Continuous Calculations are logged in this table thus creating a high volume of data, which becomes redundant after a period of time. This voluminous data increases the maintenance cost in future on processes like Retro-Notification report impacting performance. Oracle Payroll now provides a new concurrent program called Purge Process Events that enables users to purge data from the pay process events table and archiving data. The Purge Process Events process thereby enhances the performance of processes accessing the pay process events table. This helps in efficient payroll Process management reducing the overall payroll processing time.
3.25. Or acle Per for mance Management

3.25.1. Release 12.1.1
3.25.1.1. Mass Cascading of Objectives Cascading objectives is a method by which objectives may be aligned across the organization. This is critical for ensuring that all employees support the organizational objectives. Cascaded objectives can be identical to the original objective or contributing to the original objective. The mass cascading feature provides managers flexibility to cascade a single objective to multiple employees or multiple objectives to multiple employees. The feature helps managers to create duplicate objectives and new supporting objectives for a higher-level objective, for multiple employees in their hierarchy. Additionally, mass cascading improves user experience by reducing the cycle time involved in cascading objectives.
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3.25.1.2. Line of Sight of Objectives Line of Sight is a graphical representation of the alignment of objectives in an organization. This feature displays objectives that are aligned or linked to each other in the objectives hierarchy. Line of Sight helps employees to understand how their objectives have been cascaded down through the organization and the association between objectives. The feature provides management with online visibility of objectives alignment in the organization. 3.25.1.3. Display Workforce Performance Management Appraisals in the Appraisals Function You can now view all appraisals, created using the Workforce Performance Management or standalone appraisals function, in the Appraisals In Progress table of the standalone appraisals function. This feature enables users to access their appraisals from a single location. 3.25.1.4. Reference to Talent Management Replaced with Performance Management From June 18th, 2007, Oracle Performance Management is licensed as a separate product. With this change, all references to Talent Management will be replaced with Performance Management. 3.25.1.5. Support Decimal Values for Fields Using Quantitative Measurement Style While Creating Objectives Accurate and precise targets drive most businesses. This enhancement supports decimal values for the following components of the quantitative measurement style while creating objectives: Target value Number Percentage Currency
3.25.1.6. Display Competency and Objectives Scores on Workflow Notification Page This enhancement displays the following on the workflow notification page: Line scores for individual competencies New proficiency level for the competencies Line scores for individual objectives Total score for all competencies Overall comments for the competencies
3.25.1.7. Changes to Reject Option in Notifications With this enhancement, the Reject option in notifications will not delete the appraisal, but only change the appraisal status to Saved. The main appraiser can update the appraisal and re-submit it for approval. 3.25.1.8. Enhance Capability of HR Administrator Function The Performance Management Administrator feature provides robust administration capabilities for the Performance Management Plans. Using this enhancement, administrators can:
Oracle E-Business Suite Release 12.1. Release Content Document Oracle Performance Management 43
Switch as an employee or manager and edit the personal score cards and appraisals on their behalf. Publish the performance management plan of the new-joinees and transfer the plans into the performance management plan. Rollback a published performance management plan. When Performance Management Plan Administrators perform any administrative actions on worker scorecards or appraisals, notifications are automatically sent to the workers and managers accordingly To improve the performance management administrator's capability to follow up for transactions pending from workers and managers, and communicate completion of tasks to workers and managers, administrators can now send out mass notifications to a sub-set of the performance management plan population. 3.25.1.9. Process for Managing Completed Performance Management Plans Performance Management home page for employees and managers has been enhanced to show only active performance management plans. The HR Administrator can access all the performance management plans. This enhancement provides a new status to identify active and inactive plans. The Plan Administrator can modify the plan definition and change the plan status to active or inactive.
3.25.2.
Release 12.1.2
In this release of Oracle Performance Management, focus is on enhancing user experience through usability improving features such as look-ahead search list of values, editable pop-ups and in-line attachments. Other noteworthy features include the ability to add notes about performance appraisals, and publish plans for a select group of workers within the identified plan population. 3.25.2.1. Use Eligibility Criteria to Define Plan Population Performance Management Plan Administrators can identify the plan population using eligibility profiles and roll out performance management plans to members meeting the eligibility profile criteria. This feature helps plan administrators to roll out plans for a set of workers within the identified plan population, for example, workers on specific grades, jobs or positions etc. Plan administrators can also attach different appraisal templates to different groups of the identified plan population, for example, workers on Grade M can have appraisal template Manager Appraisal that includes Questionnaire Questionnaire for Managers, while workers on Grade 'E' can have appraisal template 'Executive Appraisal' that includes Questionnaire ' Questionnaire for Executives'. 3.25.2.2. Use Performance Journal Using the Journal feature provided in both standard as well as Performance Management Plan appraisals, managers and workers can maintain a journal on their performance achievements, training needs etc. Managers and workers can reference their journals while updating appraisals. Journals are private to the creator i.e. manager or worker.
3.25.3.
Release 12.1.3
This release of Oracle Performance Management delivers process and usability improvements with features such as ability to complete appraisals of terminated workers and editable pop-ups.
Oracle Performance Management
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3.25.3.1. Manage Appraisals of Terminated Workers HR professionals and line managers can complete appraisals of terminated workers that are in Saved, Planned, Transferred, Ongoing and Pending Approval status.Managers can update all appraisal details while HR professionals can update the Overall Ratings and Overall Comments. The following are other related changes to the Appraisals function: a. A configurable option for workers, managers, and HR professionals to update and complete appraisals when a future dated termination exists for workers. b. Managers can view completed appraisals of workers who have transferred into their business group from another business group. c. Provision of a Process Summary and Error Exception report for the Mass Appraisal concurrent program. These changes apply to both standard appraisals and appraisals that are part of the workforce performance management plans. 3.25.3.2. Editable Pop-up for Quick Updates to Objectives Managers can use the pop-up on the Update Appraisals page, to quickly update the following objective details: a. Actual Value b. Completion Percentage c. Performance Rating d. Comments
3.26. Or acle Self Ser vice Human Resour ces (SSHR)

3.26.1. Release 12.1.1
3.26.1.1. Adjusted Service Date Length of service is an essential parameter for calculating the benefits for an employee. Managers arrive at decisions related to promotions and compensation changes based on the employees length of service. Existing functionality in Self Service calculates length of service based on the latest start date. With this enhancement, employees and managers can view the adjusted years of service, where the years of service are based on the adjusted service date. The Show/Hide Region of the assignment records in My Information in Employee Self Service and My Employee Information in Manager Self Service displays the adjusted service date. 3.26.1.2. Grade Step/Point Changes An employees salary may be attached to grades, which in turn might be attached to grade steps and corresponding grade point values. In the existing SSHR functionality, a manager can change the salary of employees reporting to them but cannot change the grade step and point using SSHR. The enhancements in this release enable managers to view and update changes to their employees grade step and point using SSHR. Additionally, employees can view their grade step and point information.
Oracle Self Service Human Resources (SSHR)
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3.26.1.3. Leave Accrual Information Based on Effective Date Employees need to know their leave balance and managers need to know their subordinates leave balance information at any given point of time. Current functionality in Self Service for leave of absence shows the leave accrual information on the system date for both Employee Self Service and Manager Self Service. Managers can also view accrual balances of their employees who belong to a different business group from theirs. Release 12.1 offers more flexibility to the end user in determining the leave accrual information. The modified leave accrual feature enhances the usability of the system and the Self Service views. Employees and managers can now enter an effective date and view the entitlement balances (leave accrual) as on that effective date. 3.26.1.4. Secured Access for Workflow Administrators Using Security Profiles The Workflow Status Monitor enhancement provides specific workflow administrators for different functional areas by restricting access based on criteria specific to a particular functional area. You can now restrict the workflow administrator access based on the security profiles defined at the organization, position, or hierarchy level. Additionally, the enhancement enables role-based access control for workflow administrators to the respective business groups. 3.26.1.5. Succession Planning The Succession Planning and Management feature enables managers and HR personnel to identify, create, and manage the talent pool available in their organization. Using this feature, both managers and HR personnel can: Designate jobs and positions as critical to the enterprise Identify high risk workers Create succession plans for critical jobs and positions Create succession plans for workers View and modify succession plan information
3.26.2.
Release 12.1.1+
3.26.2.1. Employee Talent Profile The Talent profile feature provides a holistic view of an employee from a talent management perspective. It presents the information relevant to make talent management decisions in a single page. Additionally, you can also View nine-box placement of the employee Launch actions to update worker information Print talent profiles of workforce
3.26.3.
Release 12.1.2
The Self-Service Human Resources enhancements in this release reduce dependency on HR Professionals and empower managers. Managers can benefit from features such as ability to hire employees or terminate secondary assignments using Oracle SSHR. With this release, managers also have the capability to hire ex-employees into the organization.
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Saving documents attached to self-service transactions improves record keeping and retrieval. 3.26.3.1. Hire Employee Applicant into New Assignments Employees can apply for internal vacancies within the organization. Using the Internal Hire feature in self-service HR, managers can hire employees with an accepted application into additional assignments. Managers can process internal job applications and assign employees to multiple assignments. This feature also allows managers to: Search for employees who are applicants with an accepted application View the existing assignment information Hire employee into a new secondary assignment Hire employee into a new assignment and switch the new assignment to primary. The existing assignment is switched to secondary.
3.26.3.2. Rehire Ex-employees Terminated workers may need to be rehired into the same organization. Ex-employees may not be required to go through the normal application process to be rehired. Rehire feature enables managers to directly rehire ex-employees into the same organization and does not require the ex-employees to be applicants with an accepted application. This feature also allows managers to: View the terminated assignments information View the rehire recommendation and termination details Rehire ex-employee into a new primary assignment
3.26.3.3. View Oracle Self-Service Attachments in Oracle HRMS Managers and employees can attach supporting documents while performing self-service transactions. The attachments are available to the approvers of the transaction while the approval process is in progress. After the transaction is approved, the attachments are not available for future reference of the HR. This feature provides the flexibility to save the supporting documents attached through self-service pages and makes them available for the professional user from Oracle HRMS. 3.26.3.4. Terminate Secondary Assignments Employees can have multiple assignments at a time. This feature enables manager to terminate or end secondary assignments of employees using self-service HR. When employee is transferred to other assignments, the existing assignments may have to be terminated. This feature also provides the flexibility to perform changes to the secondary assignment data while terminating the secondary assignment. Additionally, using this feature manager can end placements of contingent workers who are on multiple placements. 3.26.3.5. Use Context Sensitive EITs This release enhances the capabilities of context sensitive EITs in self-service HR. The flexfield context can be auto-set depending on other segments. The ability to capture additional information for self-service users is further enhanced with this feature. The context in the dependent flexfield is displayed based on other flexfield segments. For
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example, a flexfield is defined for capturing passport information. When a country is selected in the flexfield, then additional information specific to the selected country is displayed in the additional passport details flexfield. 3.26.3.6. View Employee Information in Popup Windows Managers require quick access to employee information while performing self-service actions. A popup window displays contact information, organization, job, position, location and supervisor information of employees in a managers hierarchy. The employees photograph is also displayed in the popup. The employee information pop up is also shown to managers for employees in the managers My List (My List shows records of employees outside the hierarchy whose records the manager has access to).
3.26.4.
Release 12.1.3
The Self-Service Human Resources enhancements in this release provide increased capability for managers over employment actions. These features facilitate workers to initiate self-service transactions such as voluntary termination and reduce the workload on managers. The usability improvements facilitate faster decision-making and reduce the turnaround time for processing self-service actions. 3.26.4.1. Hire Employee Applicants and replace or merge applicant assignment with Primary Assignment Prior to this release, managers can hire employees with an accepted application into additional assignments using the Applicant Hire and Rehire feature in Oracle Self Service HR. Managers may also need to replace the primary assignment with the accepted assignment or merge the accepted assignment with primary assignment while hiring the employee applicant into an accepted assignment. With this release, Oracle Self Service HR provides further flexibility to managers while hiring employee applicants. Managers can: Hire an employee into the accepted assignment and replace the primary assignment Hire an employee into the accepted assignment and merge with the primary assignment
3.26.4.2. Reverse Termination After a worker is terminated, during the notice period worker may decide to withdraw the resignation. In such cases, managers have to revert the termination even after the last day of employment is passed. In the existing functionality, once termination is processed, managers do not have the capability to reverse the termination from self-service. Managers have to request the HR administrator to reverse the termination using professional forms. Using Oracle SSHR managers can now reverse the termination from Manager SelfService responsibility. This enhancement provides increased capability to managers to manage employment and gives greater control over employment related actions. This feature also further reduces the dependency on the HR administrator to revert the action performed by the manager in self-service. 3.26.4.3. Voluntary Termination In the existing Self-Service HR functionality, workers cannot initiate voluntary termination requests. Managers have to initiate the process on behalf of the worker. This necessitates a manual process where employee has to inform the manager about the
Oracle E-Business Suite Release 12.1. Release Content Document Oracle Self Service Human Resources (SSHR) 48
resignation and manager then initiates termination for the employee. With this release workers can raise requests for termination thus reducing the workload on the manager. This feature enables: Employees to initiate voluntary termination request from Employee Self-Service responsibility Contingent workers to initiate End placement from the Contingent Worker SelfService Employees or contingent workers to reassign the directs while initiating termination This enhancement provides increased capability to workers and facilitates online process for voluntary exit. 3.26.4.4. Transaction Details in FYI Notifications When a self-service transaction is submitted for approval, the approver notification displays the current transaction data and the proposed changes to the current data. FYI notifications can be set up to be delivered to the participants in the approval process after the approver acts on the notification. In the existing functionality, FYI notifications generated after the final approval do not contain details of the approved or rejected transaction. The recipient of the FYI notification has to navigate through the application pages to view the changes that have been approved. With this release, the recipients of FYI notifications can view the details of the transaction in the notification itself. FYI notifications now display proposed changes. The feature can be enabled using a configurable option. This feature brings significant improvement to the usability of self-service HR notifications. 3.26.4.5. View Entitlement Balances in Notifications When an employee submits an absence request the approver receives a notification. The notification does not contain accrual balance information. Managers have to navigate to the Absence Management page, select the employee and view the accrual balance for the employee. With this release, managers can view the accrual balance information in the form of a pop-up in the approval notification. This feature allows managers to: View Accrual balances in a pop-up in approval notification Enter an effective date and search for accrual balance as of that date in the popup This feature allows employees to: View accrual balance in a pop-up when creating, updating or submitting an absence View accrual balance in a pop-up when confirming a planned absence Enter an effective date and search for accrual balance as of that date in the popup
3.26.4.6. Restrict Absence Type LOV
Prior to this release, all absence types created using Oracle HRMS are displayed to users in Self-Service HR. With this release, implementers can update a package to restrict the absence types that are displayed to users based on the business requirements. This feature ensures that employees enter only those absences for which they are eligible, and managers do not have to verify the validity of the absence type of employee requests.
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3.27. Oracle Succession Planning

Oracle Succession Planning is a newly licensable product that is available for Oracle EBusiness Suite 12.1.1 customers. Oracle Succession Planning includes the following three functions:
Succession Plans Suitability Matching Talent Profile
Note that Succession Planning was released after the base release of 12.1.1 and must be applied on top of 12.1.1. 3.27.1. Release 12.1.1+
3.27.1.1. Succession Plans The Succession Plans feature helps enterprises to: Identify the need for succession-planning. Identify available and qualified talent pool. Assess types of talent required to meet business goals. Search talent pool for potential successors. Create and maintain succession plans to ensure that critical roles are covered at all times.
3.27.1.2. Suitability Matching The Suitability Matching feature helps enterprises to: Use the Suitability Analyzer to compare competencies to identify suitable successors Identify training and other development activities to close the gap between a worker's competencies and those required by the enterprise.
3.27.1.3. Talent Profile Comparison Report The Talent profile feature provides the following additional capabilities for Oracle Succession Planning users View nine-box matrices in a separate flash based user interface. Talent Profile Comparison report that helps managers to compare two or more potential successors while and allows adding potential successors from the talent profile page itself.
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3.27.2.
Release 12.1.2
3.27.2.1. Update Succession Plan Extra Information Type for Workers
When planning succession for workers, managers can now directly enter additional succession information about a worker, such as retention and succession potential and identify whether the worker is a key person in the enterprise using the Employee Succession Details extra information. Managers do not have use either Oracle HRMS or Oracle SSHR to provide this additional information.
3.27.2.2. Create Succession Plans for Contingent Workers
Typically, the composition of the workforce in any enterprise includes full-time employees, part-time workers, and contingent workers who may occupy critical positions to complete specific projects. Oracle Succession Planning helps enterprises to plan succession for such contingent workers for business continuity
3.27.2.3. View Talent Profile of Workers from Succession Planning Page For effective succession planning, managers require to view the talent profile of workers to take an informed decision about planning their succession. The Create Succession Plan page now includes the ability to navigate to the talent profile of a worker for whom successors are being identified. 3.27.2.4. View Succession Plans of Ex-employees Managers can now search for ex-employees, to gather information about the successors identified for these ex-employees to plan for transition. This is very useful in cases where the transition couldnt be effected before the last date of the employee and HR professionals and managers need access to the ex-employee succession plan record to implement the succession plan. 3.27.2.5. View Employee Information in Popup Windows HR Professionals and Managers can now view employee information in the popup windows of the Search for Successors page in Succession Planning function and Find Suitable People: Suitable People page in the Suitability Matching Function. The popup window displays contact information, organization, job, position, location and supervisor information of employees. The employees photograph is also displayed in the popup.
3.27.3.
Release 12.1.3
3.27.3.1. Usability Changes in Succession Planning
Oracle Succession Planning now enables managers to: a. Identify and track succession plans using a new Succession Plan Status field. For example, managers can search for succession plans at the draft or active status.
51
b. Enter the Readiness Percent for potential successors, so that it is easy to identify how ready a potential successor is to progress on to the identified role.
3.28. Or acle Time and Labor

3.28.1. Release 12.1.1
3.28.1.1. Blank Timecard Rows Retained while Saving Timecard Currently, when you select a Zero Hours template for creating a timecard, Oracle Time and Labor (OTL) Self Service appropriately populates the template rows onto the timecard. If you enter time information for few rows and leave the other rows untouched, the timecard rows without any time entries are deleted upon saving the timecard. This is inconvenient when you later want to enter time for the untouched rows, as the specific rows are no longer available. This enhancement enables OTL Self Service users to retain timecard row(s) without any hour values when saving the timecard. Such rows are available when you want to update the saved timecard at later point of time. By default, the current behavior is in place and you can avail this new functionality by configuring the OTL preferences. 3.28.1.2. Define Number of Timesheet Line Rows to Pre-populate Currently, you can pre-populate timecard rows using static and dynamic templates like Last Timecard or User-Defined templates without any hour values being imported onto the new timecard. With this enhancement, you will be able to save the timecard rows without any hour values when the timecard is pre-populated from timecard templates. When you submit the timecard, timecard row(s) without any hour values will be ignored. 3.28.1.3. Summarize Regular/Overtime Hours Separately Currently, the Regular/Overtime summary region is available only on the Timecard Review page. With this enhancement, you can view the time-entered details and overtime calculation results on the confirmation page along with timecard explosion. 3.28.1.4. Supervisor Report to Identify Missing Timesheets Currently, we have Missing Timecards report to identify the number of timecards and timecards of different statuses list. However, this does not report when the user has actually submitted the timecard. With this enhancement, supervisor would be able to query online the number of timecards in different statuses viz. not entered, working, error, submitted, approved and rejected along with the user names and last submitted date. 3.28.1.5. Supervisor List of Timesheets Expected and Status Online Currently, supervisors are unable to query online the status of employees timecards under their hierarchy. The new Supervisor Timesheet dashboard enables supervisors to query the status of timecards online considering supervisor hierarchy. Additionally, the dashboard includes the graphical representation in percentage of timecard status. This enhancement provides
Oracle E-Business Suite Release 12.1. Release Content Document Oracle Time and Labor 52
supervisors to efficiently find timecards that are missing, submitted or approved for a specific timecard period. Supervisor can also generate Timecards Status details. 3.28.1.6. Audit Change Report - Identify Changes Made to Timesheets As employees have the privilege of changing (any changes and any number of times) the timecard data after its submission through OTL Preferences, they submit the timecard data for approval, more than once for the same period. The new Audit Change Report enables time administrators to identify these changes made to the timecards. The report tracks the changes and indicates the number of times a timecard and what data was changed after timecard save, submission and subsequent approvals. You can print and maintain them for audit purposes. 3.28.1.7. Audit Trail on Time Cards This feature provides the complete history of timecards from its timecard submission to approval stages. The report displays details such as the number of times a particular timecard is submitted, modified, or deleted, and various actions done by various employees, approvers on a particular timecard. 3.28.1.8. Display Last Person Who Updated Timesheet You can now view the person who last updated the time details on the timecard. As a timecard can undergo many changes after an employee creates it, providing this information on the timecard enables you to identify the person who last made changes to the timecard. 3.28.1.9. Changes in Core HR and OTL to Support Services Procurement Currently in OTL, a contingent worker (CWK) can report time against only one purchase order number, which is associated to the workers assignment. The CWKs assignment is defined in the Core HR, wherein supplier name, purchase order number, and purchase order line is associated. These details are retrieved in OTL, to enable the contingent worker to report time for the above-mentioned combination. With this enhancement, a contingent worker can report time for multiple purchase orders. Additionally, the contingent worker is able to report time against any valid project whether or not the project is associated to a purchase order. A new user Interface is provided wherein users can associate multiple purchase orders to a contingent worker. You can navigate to this new user interface from the Supplier tab of the Assignment page of Core HR. The existing functionality of associating purchase order, purchase order lines, and supplier remains as it is. This enhancement enables OTL Time Sheet to retrieve multiple purchase orders in the Purchase Order list of values. Now this LOV populates all associated purchase orders of the CWK worker and enables the worker to report time against multiple purchase orders. 3.28.1.10. Multiple Alias Support in Notification Layout This enhancement includes changes to the OTL Inline Notification timecard layout to support attributes. The changes ensure that the layout attributes added to the right side of the timecard summary matrix are included in the day details page context data dictionary. Additionally, the changes add timecard attributes to the right of the timecard hours entry summary table in the inline notification layout. 3.28.1.11. OTL User Interface Enhancements Release 12.1 enhances OTL with the following changes to the self-service pages:
Oracle E-Business Suite Release 12.1. Release Content Document Oracle Time and Labor 53
New Recent Timecard, wherein existing Recent Timecards and Timecard Search screen are merged together as one. Additionally provide an ability to delete multiple timecards in a single action New Projects/ Projects Payroll layouts with Project number and name concatenated together. The same has been done for task details Ability to set Default Timecard Period for an user Ability to set Default Approval Action for a Supervisor/Approver Ability to set Future Time Period Limit for an user New status column to display transfer status of a timecard to recipient applications
The new changes on various predefined timecard layouts improve the productivity of OTL self-service users. 3.28.1.12. Disabled Text Field Enhancement Currently, you can design the timecard layout by configuring the Timecard Entry Layout ldt file to add text fields onto timecard layout, with the default nature of these added fields as editable. This enhancement enables you to define whether a field on timecard layout should be editable or not. The setup that you define for these text fields in the Timecard Entry Layout ldt file determines whether the fields are either enabled or disabled on the selfservice Timecard Entry Layout page. 3.28.1.13. Enhancement to Preference Eligibility Criteria (Responsibility-based Preference)
OTLs current preference eligibility criteria for a selected responsibility assign preferences to the user when theyve selected the responsibility, while logged in to the system, and only for preferences that are required for the session. For example, preferences that set the timecard layout or the number of blank rows on the timecard may be set and used for the session. However, preference values required for processes executed after the timecard submission, for example preferences required to assign values for Retrieval Rules, Application Set or Approval Style, use preference eligibility criteria that can be determined when the user has not selected the responsibility. The preferences used for post timecard submission processes use the preference eligibility based on HR assignment attributes, assigned to a specific, named person, or assigned to all people. This enhancement provides a way to assign both temporary (session), and post submission preferences based on an OTL responsibility, and be persistent after the submission process. This allows for added flexibility in assigning preferences and enabling OTL functionality.
3.28.2.
Release 12.1.2
3.28.2.1. OTL Time Card integration with HR Absences With the integration of Oracle HR and Oracle SSHR Absence modules with Oracle Time and Labor, absences created in Oracle HR and Oracle SSHR gets automatically populated in the Oracle Time and Labor timecard. Absence entries that are created or edited in the time card along with other time entries can be viewed in Oracle HR Absence module. This enhancement introduces checks and validations in the time card and absence modules to ensure that data consistency is maintained.
Oracle Time and Labor
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3.28.3.
Release 12.1.3
3.28.3.1. Time Card Retrieval Dashboard With this release, time administrators will have exhaustive and real-time insight on the timecard retrieval process for Oracle payroll and Oracle projects applications using the new Time Card Retrieval Dashboard. This dashboard assists time administrators in effectively monitoring the retrieval process progress, viewing pre and post retrieval information, and helps in taking prompt corrective actions for any errors. This feature also assists time administrators to visualize and analyze timecard retrieval information based on criteria such as HR Supervisor, Project Manager and time card attributes.
Oracle Time and Labor
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EBS 121 Cum RCD HCM

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ORACLE E-BUSINESS SUITE RELEASE CONTENT DOCUMENT

Human Capital Management Release 12.1 (through 12.1.3)

Prepared by EBS Pr oduct Management & Str ategy

Last Updated: Version:

August 6, 2010 3.0

Copyright 2010 Oracle Corporation All Rights Reserved

New and Changed F eatures in Human Capital Management

Oracle Approvals Management

Or acle Compensation Wor kbench

Or acle HCM Configur ation Wor kbench

Or acle Human Resour ces (Cor e HR)

Oracle E-Business Suite Release 12.1. Release Content Document

Oracle HRMS (Australia)

Oracle HRMS (Canada)

Oracle HRMS (Denmark)

Oracle HRMS (India)

Oracle HRMS (Ireland)

Oracle HRMS (Japan)

Oracle E-Business Suite Release 12.1. Release Content Document

Oracle HRMS (Kuwait)

Oracle HRMS (Korea)

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Oracle HRMS (Singapore)

Oracle HRMS (South Africa)

Oracle HRMS (UAE)

Oracle HRMS (UK)

Oracle E-Business Suite Release 12.1. Release Content Document

Oracle HRMS (US)

Or acle iRecr uitment

Or acle Labor Distr ibution

Or acle Lear ning Management

Oracle E-Business Suite Release 12.1. Release Content Document

Or acle Payr oll

Or acle Per formance Management

Or acle Self Ser vice Human Resour ces (SSHR)

Oracle Succession Planning

Oracle E-Business Suite Release 12.1. Release Content Document

Or acle Time and Labor

Oracle E-Business Suite Release 12.1. Release Content Document

Oracle E-Business Suite Release 12.1. Release Content Document

Oracle E-Business Suite Release 12.1. Release Content Document

New and Changed Featur es in Human Capital Management

Oracle E-Business Suite Release 12.1. Release Content Document

Oracle E-Business Suite Release 12.1. Release Content Document

Oracle Advanced Benefits

Oracle Approvals Management

Or acle Compensation Wor kbench

Oracle E-Business Suite Release 12.1. Release Content Document

Oracle Approvals Management

Oracle E-Business Suite Release 12.1. Release Content Document

Oracle Compensation Workbench

Oracle E-Business Suite Release 12.1. Release Content Document

Oracle Compensation Workbench

Or acle HCM Configur ation Wor kbench

Or acle Human Resour ces (Cor e HR)

Oracle E-Business Suite Release 12.1. Release Content Document

Oracle HCM Configuration Workbench

Oracle E-Business Suite Release 12.1. Release Content Document

Oracle Human Resources (Core HR)

Oracle E-Business Suite Release 12.1. Release Content Document

Oracle Human Resources (Core HR)