ECDL Module 6 PowerPoint 2003 Creating A Presentation

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Table of Contents
1. Creating a New Blank Presentation ................................................................... 4 New Presentations ................................................................................................. 4 New Blank Presentations ....................................................................................... 4

2.

Headers and Footers ........................................................................................... 6

3.

Changing the Order of Slides ............................................................................. 8

4.

Moving and Copying Slides .............................................................................. 10

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1.

Creating a New Blank Presentation

New Presentations
When you start PowerPoint a new blank presentation is automatically created. However, you may want to start a new presentation when PowerPoint is already running. There are five types of presentation you can create: A new blank presentation this has no background design. A new presentation using a design template this will have a background design and colour scheme. A new presentation using the AutoContent Wizard a design is included along with recommended text for creating a new presentation. A presentation based on an existing presentation when you do this, a copy of the existing presentation is automatically created for you to use the original is not affected. A presentation based on a template PowerPoint has several general templates that are supplied with the program. Important Point All five types of presentation can be created via the New Presentation task pane.

New Blank Presentations

To create a new blank presentation quickly: Click the New button. or: Press [Ctrl]+N. A new presentation of only one slide is created in a window of its own. The Slide Layout task pane may also be displayed.

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In the Title bar, notice that the presentation has been given the name Presentation2 or similar.

To create a new blank presentation using the New Presentation task pane: Choose the File | New command to display the New Presentation task pane. Under the New heading, click Blank Presentation. Notice the New Presentation task pane is displayed.

Under the New heading, click Blank Presentation.

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2.

Headers and Footers

Headers and footers can be used to hold text, slide or page numbers and dates. They are positioned at the bottom of slides, and at the top and bottom of notes and handouts. The actual positioning of header and footer text, slide and page numbers, as well as dates, etc., is controlled on the slide master, notes master and handout master. Masters are not covered in this chapter. Footer text can be added to a single slide or to all the slides in your presentation. Choose the View | Header and Footer command. Click the Slide tab. Select the options you want. To add the footer to the single selected slide, click Apply. To add the footer to all the slides in the presentation, click Apply to All.

To omit the footer from any title slides in the presentation: In the Header and Footer dialog box, click the Dont show on title slide option so that it is ticked. Click Apply, or Apply to All as required.

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You can also add header and footer text to your notes, handouts and printed outlines. In this case the same header and footer have to be used on all pages and for the notes, handouts and outlines. By default a page number is shown on notes, handouts and the presentation outline. To add a header and footer on notes and handouts: Choose the View | Header and Footer command. Click the Notes and Handouts tab. To add a header: Click the Header option so that it is ticked. In the Header box, enter the required header text. To add a footer: Click the Footer option so that it is ticked. In the Footer box, enter the required footer text. To apply the change to all the pages: Click Apply to All.

Slide numbers and page numbers can also be inserted directly into placeholders on your slides and into notes pages. To insert numbers into a placeholder or text box: Click where you want the number positioned in a placeholder or text box. Choose the Insert | Slide Number or Insert | Page Number command.

By default the first slide in a presentation will be numbered slide 1. To change the starting slide number: Choose the File | Page Setup command. In the Number slides from box, enter the required starting slide number. Click OK. Useful Tip If you want the second slide in the presentation to show the number 1, enter the number 0 in the Number slides from box.

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3.

Changing the Order of Slides

The order in which slides are displayed in a slide show can be changed. This is achieved by reordering the slides in the presentation. The order of slides can be changed in the Slides tab, the Outline tab or in the Slide Sorter view. You can reorder one or more slides at a time by first selecting the appropriate slide(s) and then dragging the slide(s) to their new position within the presentation. When using the Slides tab or the Slide Sorter view, multiple slides do not have to appear adjacent to one another when you select them to be moved. However, when you drag them to a new position in the presentation, they will then appear adjacent to one another. When using the Outline tab, multiple slides have to appear adjacent to one another in order to move more than one slide at a time. To select more than one slide in the Slides tab or Slide Sorter view: Click the thumbnail image of the first slide to be moved. Hold down the [Ctrl] key and, one at a time, click the subsequent slide thumbnail images of the slides to be moved. To select a range of slides in the Outline tab: Click the slide icon of the first slide to be moved. Hold down the [Shift] key and click the slide icon of the last slide in the range to be moved. To change the order of slides in the Slides tab: Make sure that the Slides tab is displayed. Select the slide or slides to be moved click the appropriate thumbnail image(s). Within the Slides tab, drag the slide(s) to the new position in the presentation.

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To change the order of slides in the Outline tab: Make sure that the Outline tab is displayed. Select the slide or slides to be moved click the slide icon of the appropriate slide(s) to make sure that the entire content of the slide is selected. Within the Outline tab, drag the slide(s) to the new position in the presentation.

To change the order of slides in the Slide Sorter view: Display the Slide Sorter view choose the View | Slide Sorter command or click the Slide Sorter View button towards the bottom left-hand corner of the Microsoft PowerPoint window. Select the slide or slides to be moved. Drag the slide(s) to the new position in the presentation.

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4.

Moving and Copying Slides

You can move slides within a presentation by simply dragging them to their required position in the Slides tab or by dragging them in the Slide Sorter view. However, if you drag the slides to a new position using the right-hand mouse button, you will be shown a shortcut menu whereby you can select to Move or Copy the slide in the new position. To move a slide using the right-hand mouse button: In the Slides tab or the Slide Sorter view, select the slide that you want to move or copy. Right-click the slide and keep the right-hand mouse button held down while you drag the horizontal or vertical move line to the new position. Release the mouse button. In the small shortcut menu that is displayed, choose to either Move or Copy the slide as appropriate.

Another way to copy a slide is to duplicate it. To duplicate a slide: Select the slide to be duplicated. Choose the Edit | Duplicate command or press [Ctrl]+D.

It is also possible to move slides between two or more open presentations however the formatting of any master the slide may be based on will be lost. To move a slide between open presentations: Ensure that both presentations involved in the copy are open and displaying the Slide Sorter view. Select the slide for copying by clicking the appropriate slide. Choose the Edit | Copy command to place the slide on the clipboard. Making sure the other presentation is active, choose the Edit | Paste command to copy the slide to this presentation. Important Point You can select more than one slide at once for copying by holding down the [Shift] key and clicking the slides to copy.

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