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SAA MP 15.

21990

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Miscellaneous Publication
Standards Australia Style Manual Part 2: Drafting of Australian Standards

This Miscellaneous Publication was prepared by Committee MS/ and published on 11 June 1990.

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Review of Australian Standards. To keep abreast of progress in industry, Australian Standards are subject to periodic review and are kept up to date by the issue of amendments or new edit ions as necessary. It is important therefore that Standards users ensure that they are in possession of the latest editi on, and any amendments thereto. Full details of all Australi an Standards and related publications will be found in the Standards Australia Catalogue of Publications; this informati on is supplemented each month by the magazine The Australi an Standard, which subscribing members receive, and which gives details of new publi cati ons, new edit ions and amendments, and of withdrawn Standards. Suggesti ons for improvements to Australian Standards, addressed to the head off ice of Standards Australi a, are welcomed. Noti fi cati on of any inaccuracy or ambiguity found in an Australian Standard should be made without delay in order that the matter may be investigated and appropriate action taken.

SAA MP 15.21990

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Miscellaneous Publication
Standards Australia Style Manual Part 2: Drafting of Australian Standards

SAA MP 15.2 fir st published as part of SAA MP 151962. Second editi on 1971. SAA MP 151971 withdrawn August 1987. SAA MP 151971 revised and redesignated in part as SAA MP 15.21990.

PUBLISHED BY STANDARDS AUSTRALIA (STANDARDS ASSOCIATION OF AUSTRALIA) 1 THE CRESCENT, HOMEBUSH, NSW 2140
ISBN 0 7262 6195 5

SAA MP 15.21990

PREFACE
This Miscellaneous Publication was prepared by Standards Australia. If supersedes Standards Australia Miscellaneous Publication MP151971, SAA Style manual. It provides rules where rules are necessary, guidelines where a choice exists and leaves it to the good sense of authors to interpret, as appropriate. The purpose of this manual is to ensure uniformity in style and presentation of draft Standards. The manual is to comprise eight parts as follows: PART 1 METHODOLOGY PART 2 DRAFTING OF AUSTRALIAN STANDARDS PART 3 DRAFTING OF OTHER STANDARDS AUSTRALIA PUBLICATIONS PART 4 FORMATS OF AUSTRALIAN STANDARDS AND OTHER PUBLICATIONS
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PART 5 GUIDELINES ON THE PREPARATION OF PRODUCT STANDARDS PART 6 DRAFTING AND INTERPRETATION OF AUSTRALIAN STANDARDS FROM A LEGAL PERSPECTIVE PART 7 GUIDELINES ON THE PREPARATION OF STANDARDS USED IN BUILDING REGULATIONS PART 8 GUIDELINES ON THE PREPARATION OF STANDARDS FOR APPROVAL AND TEST SPECIFICATIONS Parts 2 and 6 have been developed initially and the other Parts are in various stages of development and will be issued progressively. This Part: Drafting of Australian Standards is a derivation of the Standards Australia in-house Style Manual. In developing this Standard cognizance has been taken of national and international developments in drafting documentation. It encompasses significant changes in style and format from the 1971 edition and aligns with modern practice in the broad field of standardization.

Copyright STANDARDS AUSTRALIA Users of Standards are reminded that copyright subsists in all Standards Australia publications and software. Except where the Copyright Act allows and except where provided for below no publications or software produced by Standards Australi a may be reproduced, stored in a retri eval system in any form or transmitted by any means without prior permission in writin g fr om Standards Australia. Permission may be conditional on an appropriat e royalty payment. Requests for permission and information on commercial software royalties should be directed to the head offi ce of Standards Australia. Standards Australia will permit up to 10 percent of the technical content pages of a Standard to be copied for use exclusively in-house by purchasers of the Standard without payment of a royalty or advice to Standards Austral ia. Standards Austral ia will also permit the inclusion of it s copyright material in computer software programs for no royalty payment provided such programs are used exclusively in-house by the creators of the programs. Care should be taken to ensure that materi al used is from the current edition of the Standard and that it is updated whenever the Standard is amended or revised. The number and date of the Standard should therefore be clearly identifie d. The use of material in print form or in computer software programs to be used commerciall y, wit h or without payment, or in commercial contracts is subject to the payment of a royalty. This policy may be varied by Standards Austral ia at any time.

SAA MP 15.21990

CONTENTS
Page SECTION 1 FORMATS 1.1 GENERAL . . . . . . . . . . . . . . . 1.2 FORMAT A . . . . . . . . . . . . . . 1.3 FORMAT B . . . . . . . . . . . . . . 1.4 FORMAT C . . . . . . . . . . . . . . 1.5 IDENTIFICATION OF PAGES . . . . . . . . . . .. .. .. .. .. .. .. . ..... ..... ..... . .. .. .. .. .. .. .. . . . . . . . . . . . . . . . . . . . . . . . . . .. .. .. .. .. . . . . . . . . . . . . . . . . . . . . .. .. .. .. .. . . . . . . . . . . . . . . . . . . . . .. .. .. .. .. . . . . . . . . . . . . . . . .. .. .. .. .. . . . . . 5 5 5 7 10

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SECTION 2 STRUCTURE 2.1 GENERAL . . . . . . . . . . . . . . . . . . . . . 2.2 CATEGORIES OF STANDARDS . . . . 2.3 ELEMENTS . . . . . . . . . . . . . . . . . . . . 2.4 ARRANGEMENT . . . . . . . . . . . . . . . 2.5 CLAUSE NUMBERING . . . . . . . . . . . 2.6 LISTS . . . . . . . . . . . . . . . . . . . . . . . . 2.7 POSITION OF TITLES . . . . . . . . . . . . SECTION 3 PRELIMINARY ELEMENTS 3.1 TITLE . . . . . . . . . . . . . . . . . . . . . . . . 3.2 HISTORY BLOCKS . . . . . . . . . . . . . . 3.3 PREFACE . . . . . . . . . . . . . . . . . . . . . 3.4 CONTENTS . . . . . . . . . . . . . . . . . . . . 3.5 LIST OF INTERESTS REPRESENTED

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SECTION 4 BODY ELEMENTS 4.1 FOREWORD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.2 SCOPE CLAUSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.3 APPLICATION CLAUSE . . . . . . . . . . . . . . . . . . . . . . . 4.4 REFERENCED AND RELATED DOCUMENTS CLAUSE 4.5 DEFINITIONS CLAUSE . . . . . . . . . . . . . . . . . . . . . . . . 4.6 NOTATION CLAUSE . . . . . . . . . . . . . . . . . . . . . . . . . 4.7 CLASSIFICATION AND DESIGNATION . . . . . . . . . . . 4.8 REQUIREMENTS CLAUSES . . . . . . . . . . . . . . . . . . . . 4.9 MARKING CLAUSES . . . . . . . . . . . . . . . . . . . . . . . . .

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SECTION 5 SUPPLEMENTARY ELEMENTS 5.1 APPENDICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.2 REFERENCES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.3 INDEXES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SECTION 6 WRITTEN EXPRESS ION 6.1 SPELLING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.2 SHALL, SHOULD, MAY, CAN AND MUST . . . . . . . . . . . . . . . . . . . . . . . . . 6.3 AMPERSAND (&) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.4 PUNCTUATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.5 INITIAL CAPITAL LETTERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.6 FULL CAPITALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.7 REFERENCE MARKS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.8 NOTES, FOOTNOTES, DRAFTING NOTES, CAUTIONS AND WARNINGS . . 6.9 HIGHLIGHTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.10 UNITS AND SYMBOLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.11 WORDS AND SYMBOLS REQUIRING SPECIAL EMPHASIS . . . . . . . . . . . . 6.12 TRADE NAMES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.13 REFERRING TO OTHER MATERIAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.14 EXPRESSION OF TIME . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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SAA MP 15.21990

Page SECTION 7 NUMERICAL EXPRESSION 7.1 DECIMAL POINT . . . . . . . . . . . . . . . . . . . . . . 7.2 GROUPING OF NUMBERS . . . . . . . . . . . . . . . 7.3 EXPRESSIONS OF QUANTITY . . . . . . . . . . . . 7.4 MATHEMATICAL CONVENTIONS . . . . . . . . . 7.5 TOLERANCES . . . . . . . . . . . . . . . . . . . . . . . . 7.6 EQUATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . 7.7 UNITS OF MEASUREMENT . . . . . . . . . . . . . . . . . . . . . ..... .. .. . .. . .. ..... ..... ..... . .. .. .... .... .... . .. . .... .... .... ... ... ... ... . .. ... ... .. .. .. .. .. .. .. .. .. .. .. .. .. .. ... .. . ... ... ...... ...... . .. ... ...... .... .. 34 34 34 35 36 36 37

SECTION 8 FIGURES 8.1 GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8.2 FORMAL FIGURES (See Example 8.1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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SECTION 9 TABLES 9.1 GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9.2 FORMAL TABLES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9.3 INFORMAL TABLES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SECTION 10 EXAMPLES 10.1 USAGE . . . . . . . . . . . . 10.2 PLACEMENT . . . . . . . 10.3 CROSS-REFERENCING 10.4 NUMBERING . . . . . . . 10.5 LAYOUT . . . . . . . . . .

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APPENDICES A FORMAT APREFACE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B FORMAT ALIST OF CONTENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C FORMAT ATEXT 1 PAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D FORMATS A, BTEXT LAST PAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E FORMAT BTEXT 1 PAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F LISTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . G DRAFTING OF TITLES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . H AS NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I FOREWORD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . J DRAFTING OF DEFINITIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . K EXAMPLE OF DETAILS REQUIRED FOR BIBLIOGRAPHIC REFERENCES . . . L SIGNS AND SYMBOLS AVAILABLE ON THE WORD PROCESSOR . . . . . . . . . M NUMBERING OF FIGURES, TABLES AND EXAMPLES, AND EQUATIONS . . . N LIST OF REFERENCED DOCUMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . GLOSSARY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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SAA MP 15.21990

SECTION 1 FORMATS
1.1 GENERAL A Standard is to be prepared in one of the following formats: (a) Format A A Standard in Format A has a cover, an inside front cover, a title page, text, an inside back cover, and a back cover (see Clause 1.2). (b) Format B A Standard in Format B has no cover, no title page and no back cover (see Clause 1.3).
NOTES: 1 Format B is used where there are many Standards (methods of test) in a series and where many of those Standards consist of 1 to 4 pages (A4). 2 A series of Format B Standards may be headed by a Format A Standard, e.g. AS XXXX.019XX, (main titl e), Part O: Introduction and li st of methods.

(c) Format CA Standard in Format C is a clone of another publication (usually an International Standard). Format C differs from Format A in that the majority of the core text is photographically reproduced from the parent Standard (see Clause 1.4).
NOTE: Where necessary, a series of Format C Standards may be introduced by a Standard which contains a general introduction, or application requirements and listing. This Standard is designated Part O and is bound as for a Format A Standard.

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Interim Standards may be drafted in the appropriate one of the above formats. 1.2 FORMAT A 1.2.1 Sequence of pages The sequence of pages for a draft in Format A is shown in Figure 1.1. The form and content of the cover pages change at the major changes of stage but the form, content, and page numbers of the core text are not affected by the transition from stage to stage; this material is only affected by Committee decisions. The core text always starts on Page 2 which is always the Preface. Cover pages are described in Clause 1.2.2 and core-text pages in Clause 1.2.3. 1.2.2 Cover pages At all stages a draft is introduced by a cover page. For the committee stages (including Pre-postal Ballot, Postal Ballot and Pre-publication), the cover page is called the Committee Introduction or COM INTRO page. For the comment stage, it is called the Draft for Comment or DR TITLE page. For a draft at the comment stage, there is also an inside back cover page which carries the list of interests responsible for preparing the draft. This is called the DR INSIDE BACK COVER page. 1.2.3 Core-text pages The core-text pages are as follows: (a) Preface The Preface always commences on Page 2. For guidance on content see Clause 3.3. For examples see Appendix A. (b) List of contents The list of contents follows the Preface on the following page. For guidance on make-up see Clause 3.4. For examples see Appendix B. (c) Foreword A Foreword is optional. Where included, it follows the list of contents and is always on a separate page. For guidance on content, see Clause 4.1. (d) Text 1 page The Text 1 page carries the title of the Standard and the first clauses. For an example, see Appendix C. (e) Text last page The Text last page is the very last page of the core text, including appendices or an index, or both. Below the last line of text on the Text last page a line is ruled and below that the words *** END OF DRAFT *** are inserted. For an example, see Appendix D. 1.3 FORMAT B 1.3.1 Sequence of pages The sequence of pages for a draft in Format B is shown in Figure 1.2. The format and content of the cover pages change at the major changes of stage, but the format, content and page numbers of the core text are not affected by the transition from stage to stage; this material is affected only by Committee decisions. The core text starts on Page 2, which is the Text 1 page. 1.3.2 Cover pages (See Clause 1.2.2.) 1.3.3 Core text pages The core text pages are as follows: (a) Text 1 page. The Text 1 page carries the generic AS number of the Standard (if known) immediately below the words Australian Standard (if not known, then AS XXXX) followed by the title of the Standard. Below the title the first clauses of the method appear, or, at the authors discretion, a Preface, a list of contents and a Foreword may precede the text.
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MP 15.2-1990, Standards Australia Style Manual Drafting of Australian Standards


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