13th / 14th FINA World Swimming Championships (25m) 2016 / 2018

BUDGETING

Guarantee

The candidate City shall provide a written financial guarantee to FINAs satisfaction
The guarantee may be given by the City or local, regional or national government authorities The guarantee shall cover any eventual budgetary shortfall of the World Swimming Championships, protecting the national federation

Budgeting

A realistic budget forms the heart of the bid

The bid budgets should be prepared based on the prevailing market prices and economic conditions at the time of the bid preparation

The bid budget comprises 2 parts:

OC Budget Non-OC Budget

OC and Non-OC Budgets

OC Budget

Non-OC Budget

The operational budget needed by the OC for all aspects of organising and staging the Championships

Covers capital infrastructure (venue and sports facilities) development costs that will be a lasting legacy for the Host City/Country
The financing of such projects should be undertaken by public authorities or the private sector

OC Revenue Sources

National Marketing Programme

Cash revenue and/or Budget relieving value-in-kind (VIK) products and/or services

Received in exchange for marketing and promotional rights granted by the OC, as approved by FINA, from:
National sponsors National suppliers

OC Revenue Sources

FINA Partner & Supplier VIK

Budget relieving value-in-kind (VIK) products and services provided to the OC through FINAs agreement with its Partners & Suppliers
Possible examples: Sportswear uniform for officials and volunteers Timing & data services Pool equipment

OC Revenue Sources
Ticket Sales
World Championships events Special Opening Ceremonies Other Programmes, including any cultural programme OC Budget should reflect gross revenue expectations Ticket prices should be realistic to achieve sell-out status The OC retains all ticket revenues: none is taken by FINA
Competition session tickets Corporate Hospitality packages

OC Revenue Sources

Licensing & Merchandising

Revenues from the sale of souvenir items (excluding the products of any sponsors)

Primarily novelty items (pens, mugs, pin badges etc.) OC retains all revenues, no royalty payment to FINA

Other Sales

Official programme Commemorative coins & stamps OC retains all revenues, no share is due to FINA

OC Revenue Sources
Licensing & Merchandising

Sponsors retain the licensing rights within their own product category Clothing Items
FINAs Sportswear Partner is granted all clothing merchandise rights The OC may receive a negotiated royalty through this The Partner may choose to relinquish some of its rights to the OC The OC Budget should however assume no benefit

OC Revenue Sources

Grant Aid & Subsidy

Grants received from Government or quasiGovernment bodies for the staging of events such as World Championships
Bids should provide tangible evidence of the commitment of these authorities to provide such grants or subsidies OC retains all revenues, no share is due to FINA

OC Revenue Sources
Accommodation

OC share of gross room revenue from all paying customers in the World Championships official hotel network
Dependent on the rates negotiated by the OC or its appointed agent with the hotels, and subject to the capping of hotel charges to be set out in the HCA Candidates commit to a maximum full-board room rate in the HCA, which they predict will be realistic at the time of the events staging

OC Revenue Sources

Lotteries

Revenue from national or other lotteries where the World Championships is a beneficiary
OC retains all revenues, no share is due to FINA

Donations

Philanthropic donations received from third parties without any attached sponsorship or marketing rights
OC retains all revenues, no share is due to FINA

OC Revenue Sources

Concessions & Franchises

Revenue from sales of food & beverages and other non-licensed items to spectators at the Championships venue

Fee from the OC-appointed concession operator(s) and/or OC share of appointed concessionaires gross income OC retains all revenues, no share is due to FINA

OC Revenue Sources

Rate Card Revenue

Revenue generated from the provision of goods and services to sponsors, broadcasters, media, etc., which are in excess of their entitlement as set out in the Host City Agreement
Examples: Hospitality catering, furnishing & decoration Power and utilities Commentary position construction

OC Operating Expenses

Competition & Training Venues

Facility hire costs Venue dressing Sports presentation Videoboards & Scoreboards Staffing costs

Other operational venues

Main Press Centre TV Compound/IBC Uniform storage and distribution centre Accreditation Centre Hospitality lounges

OC Operating Expenses

Venue operational costs

Installation of temporary swimming pools, water treatment and heating Temporary venue fit-out and facilities Furniture, fixtures and equipment Power and other utilities Cleaning & waste management Event services spectator management

OC Operating Expenses

Host Broadcasting Operations

Production of international signal in HD Rental of specialised cameras Virtual graphics enhancements Production of daily highlights programme Rightsholder services FINA TV consultant costs ($80000)

OC Operating Expenses

OC Insurance

Event cancellation Public liability Staff insurance & pensions

FINA also has its own insurance policies in place

OC Operating Expenses
Technology
Information management systems Timing and data-processing system In-venue data distribution PC hardware + software licenses Photocopying & printing Lines (phone, ISDN, ADSL), mobile phones/SIMs & 2-way radios Networks: wireless network and CAT5-cabled Venue lighting & PA systems, video-boards & Scoreboards TV monitors

OC Operating Expenses

Ceremonies & Protocol

Opening ceremonies Closing ceremonies Medals and diplomas, podium victory ceremonies National flags and anthems Pre-session entertainment programme Sports presentation Cultural and social programme

OC Operating Expenses

Medical Services

First Aid care at all venues Ambulances/emergency services on stand-by Local hospital arrangements Doping Control measures
Urine and blood testing according to FINA Rules Teams, media, etc. Spectators

OC Operating Expenses

Catering

All food and beverage requirements

Athletes Beverages & snacks at venue VIP Hospitality - beverages, light food / snacks Officials Lounge - beverages, light food / snacks OC & FINA/Agent staff Volunteers Media & Broadcasters

OC Operating Expenses

Transportation

Airport-Hotel transfers and Venue-Hotel transport

Requirements specified in P&P
FINA Bureau - Cars Teams FINA Committees & Commissions Officials, Judges & Referees Media & Broadcasters FINA Staff, FINAs Agent and FINA Partners Delivery Fleet management Drivers Fuel & insurance Cleaning, parking

Costs of vehicles (cars, minibuses, coaches)

OC Operating Expenses

Security

Accreditation system for all participants Security personnel and checks at venues Security of equipment and facilities Any special security arrangements necessary for particular national teams
Timing & Data equipment TV compound & facilities Other equipment

OC Operating Expenses

Publications, Advertising & Promotion

International and domestic media advertising Publication of posters, brochures and reports Logo & Mascot development and registration City decoration programme Marketing/Sales & Licensing programmes Ticket marketing and promotion Ticket sales order processing & distribution Communications & Media relations Domain name registration, website development and maintenance

OC Operating Expenses

Administration

Includes all costs incurred for the effective management and co-ordination of OC operational activities
Executive office (CEO, COO & Directors) Corporate administrative services Headquarters / office rental OC operating costs Office furniture and equipment Telephone, fax, E-mail, postage/courier Uniforms for OC staff, volunteers & FINA officials Programme planning & Project Management Finance Accounting Risk Management

OC Operating Expenses

Administration

Includes all costs incurred for the effective management and co-ordination of operational activities
Legal Services Volunteers recruitment, training, etc. Language Services Logistics management Accommodation Accreditation systems Services & Coordination Customer services

OC Operating Expenses
Flight tickets and accommodation for teams and FINA Family
For Teams
750 economy flights 375 twin rooms with full board for 8 nights

For FINA Family (Bureau, Committees, Officials, etc.) Reports & Presentations
as specified in P&P to FINA to Public authorities Sponsorship Sales and Servicing

OC Operating Expenses
Contingency
The Budget shall include a contingency amount Establishing and managing a contingency against financial risks and uncertainties is an important component of the Budget The contingency is designed to provide a financial cushion against revenue shortfalls and/or over-spends

OC Operating Expenses

Construction, installation and equipment costs of a permanent nature for new sports facilities, MPC, IBC, if financed by OC Costs of updating existing sports facilities of a permanent nature and not only limited to the period of the World Swimming Championships
In Summary all Capital investments which will to a large degree remain after the Championships