What Is A Project

What is a Project?
ke, projectingIT Ashish Dho

PRINCE2 Certication Program > Part I
Friday 5 October 12
presented by
in this presentation..
> What is project > How projects are different > What stakeholders expect > Using a method to manage a project
What is a Project?
Friday 5 October 12
www.projectingIT.com
Projects vs. Operations: Similarities

Both need people and money Both have limited resources Both require management
What is a Project?
Friday 5 October 12
so what is the difference...?

One time activity Not done before Brings about a Change Deliver Products e.g Implement a CRM On-going Repetitive Brings about a Change Support Products e.g. Support a CRM
What is a Project?
Friday 5 October 12
Managing Balance...
Profitability . Service Quality Productivity Customers.. SLAs
Compet ition Change s Survive Regulat o Technol ry o g y
Maintain Operations
Transform Operations
What is a Project?
Friday 5 October 12
Why we do Projects?
Technology Change Product Development Solve a Problem
Legal
Process Improvement
Cost Saving
Restructuring
Non Profit
Internal
What is a Project?
Friday 5 October 12
What is a Project?
A temporary organization that is created for the purpose of delivering one or more business products according to an agreed business case
What is a Project?
Friday 5 October 12
Characteristics of a Project
Change
Uncertainty
Temporary
Unique
Crossfunctional
What is a Project?
Friday 5 October 12
Characteristics => Change
> Projects are the means by which we introduce change > Projects are NOT business as usual
What is a Project?
Friday 5 October 12
Characteristics => Temporary
Dened Start
Dened Finish
What is a Project?
Friday 5 October 12
Characteristics => Cross-functional

customer
ts ys
Ar
ch
Us
ite
De
rs e
An
ct
ve
l op
al
er
s
Te e rs st
supplier
What is a Project?
Friday 5 October 12
Characteristics => Unique
Different teams, different customer, different location .... there is something different and unique.
What is a Project?
Friday 5 October 12
Characteristics => Uncertainty
The temporary, unique and cross-functional nature of projects introduces Risk

What is a Project?
Friday 5 October 12
what do you need to manage a project?

t o do o se ... a pur p a ... and p e op le mm . . i s t. . .um l o ne y. rs e m of cou e l s e? Wh at
What is a Project?
Friday 5 October 12
Project Management is ...
What is a Project?
Friday 5 October 12
We manage Projects to ensure ...

the project remains justied the project delivers value for money the project objectives are achieved the project scope is understood by everyone the stakeholders are engaged the decisions are made by the right people at the right time the required resources and funding is available the project constraints are understood and managed plans are in place that can achieve the targets the risks are identied and managed the changes are monitored and controlled the lessons are captured and incorporated for improvements the products are delivered within agreed tolerances
What is a Project?
Friday 5 October 12
Programme Management
Collection of related projects that have common objectives and share resources for better management, control and coordination
MSP Managing Successful Programmes qualication is offered by APMG for Programme Management
What is a Project?
Friday 5 October 12
Portfolio Management
Collection of projects and programs using optimal resource mix for delivery and to schedule activities to best achieve an organizations operational and nancial goals
What is a Project?
Friday 5 October 12
Stakeholders
Anyone affected by, or can affect the project...
What is a Project?
Friday 5 October 12
Stakeholders should be..

Manage
Inform
Stakeholders
Involve
Engage
What is a Project?
Friday 5 October 12
Traditionally speaking... .......project management is managing Scope, Time and Cost
What is a Project?
Friday 5 October 12
Project Performance Variables

Scope
Risks
Time
Benefits
Cost
Quality
What is a Project?
Friday 5 October 12
Variables => Scope
WHAT will be delivered
What is a Project?
Friday 5 October 12
Variables => Time
WHEN it will be delivered
What is a Project?
Friday 5 October 12
Variables => Cost
What is the project budget

What is a Project?
Friday 5 October 12
Variables => Quality
Fit-for-purpose products
What is a Project?
Friday 5 October 12
Variables => Risk
What-If?
What is a Project?
Friday 5 October 12
Variables => Benefits
Inc
ase re
ro f p
y sb it
5% 1
the project Outcome and Measurable Benets

What is a Project?
Friday 5 October 12
so many projects fail...WHY?

Ad-hoc changes Poor estimation No visibility Late delivery Unclear objectives Lack of communication Resources Insufcient Funding
What is a Project?
Friday 5 October 12
but can we do something about it?

Using a method that is based on the lessons and collective wisdom of experts that addresses the common project problems
What is a Project?
Friday 5 October 12
Why use a Method?

> do it in an organized way > everyone knows who is doing what > avoid ad-hoc management and re ghting > bring consistency and predictability > to repeat success > improve continuously > better management control and direction > increased ownership and accountability
What is a Project?
Friday 5 October 12
so do you know any such ... .....proven method that I can use? Certainly. I have heard about one that I can tell you about...
What is a Project?
Friday 5 October 12
Find out yourself in our next part of this series
to be continued...
What is a Project?
Friday 5 October 12
Ifyouhaveanythingto ask,suggest.... pleasewritetome: ashishadhoke@gmail.com
What is a Project?
Friday 5 October 12
About projectingIT
ATO for PRINCE2, Agile and Earned Value 2000+ PRINCE2 delegates Trainings across countries Blended learning Specialists in project management Best pass rate Microsoft Project, Scrum, PMO and more.. www.projectingIT.com for more information
What is PRINCE2?
Friday 5 October 12

What Is A Project

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What Is A Project

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Droits d'auteur :

What is a Project?

ke, projectingIT Ashish Dho

Projects vs. Operations: Similarities

so what is the difference...?

Compet ition Change s Survive Regulat o Technol ry o g y

Characteristics => Change

Characteristics => Temporary

Characteristics => Cross-functional

Characteristics => Unique

Characteristics => Uncertainty

The temporary, unique and cross-functional nature of projects introduces Risk

what do you need to manage a project?

Project Management is ...

We manage Projects to ensure ...

Stakeholders should be..

Traditionally speaking... .......project management is managing Scope, Time and Cost

Project Performance Variables

Variables => Scope

WHAT will be delivered

Variables => Time

WHEN it will be delivered

Variables => Cost

What is the project budget

Variables => Quality

Variables => Risk

Variables => Benefits

the project Outcome and Measurable Benets

so many projects fail...WHY?

but can we do something about it?

Why use a Method?

Find out yourself in our next part of this series

Ifyouhaveanythingto ask,suggest.... pleasewritetome: ashishadhoke@gmail.com

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Ifyouhaveanythingto ask,suggest.... pleasewritetome: ashishadhoke@gmail.com