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Information in this document is subject to change without notice. Companies, names, and data used in
examples herein are fictitious unless otherwise noted. No part of this document may be reproduced or
transmitted in any form or by any means, electronic or mechanical, for any purpose, without the
express written permission of Melissa Data Corporation. This document and the software it describes
are furnished under a license agreement, and may be used or copied only in accordance with the
terms of the license agreement.
Copyright © 2006 by Melissa Data Corporation. All rights reserved.
Information in this document is subject to change without notice. Melissa Data Corporation assumes
no responsibility or liability for any errors, omissions, or inaccuracies that may appear in this document.
Trademarks
ExpressEntry is a registered trademark of Melissa Data Corp. Windows is a registered trademark of
Microsoft Corp.
The following are registrations and trademarks of the United States Postal Service: CASS, CASS
Certified, DMM, DPV, DSF2, eLOT, First-Class Mail, LACSLink, NCOALink, PAVE, Planet Code, Post
Office, Postal Service, RDI, Standard Mail, U.S. Postal Service, United States Post Office, United
States Postal Service, USPS, ZIP, ZIP Code, and ZIP + 4.
NCOALink, LACSLink and DSF2 are provided by a nonexclusive licensee of the USPS. Melissa Data is
a nonexclusive licensee of the USPS for DPV processing and a Limited Service Provider Licensee of
the USPS for NCOALink. The prices for NCOALink and DPV services are not established, controlled, or
approved by the United States Postal Service.
All other brands and products are trademarks of their respective holder(s).
Document number: EE0506UG
Last Update: May 22, 2006
MELISSA DATA CORPORATION
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Phone: 1-800-MELISSA (1-800-635-4772)
Fax: 949-589-5211
E-mail: info@MelissaData.com
Internet: www.MelissaData.com
Thank you for purchasing Express Entry. I am confident you will find this product valuable in
your efforts to optimize data entry and address validation. You will be able to quickly and
easily verify any U.S. address, add the ZIP + 4 Code, and transfer the data to your target
application.
Melissa Data has been helping data quality professionals such as yourself for over 21
years. We've designed our products and services to meet your most demanding data
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Please don't hesitate to ask for help with any data quality concern you may have. We're at
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Raymond F. Melissa
President
User’s Guide
2006
EXPRESSEntry
Input Addresses Faster
Express Entry User’s Guide i
Table of Contents
Welcome to Express Entry...............................................................................1
Installing Express Entry ...................................................................................1
Server Installation ................................................................................................. 1
Client Installation................................................................................................... 2
Starting Express Entry .....................................................................................3
Using Express Entry ........................................................................................3
Creating or Modifying Templates .....................................................................6
Name the Template............................................................................................... 7
Adding Fields ........................................................................................................ 7
Available Fields ..................................................................................................... 8
Select Keystrokes ............................................................................................... 11
Reordering Fields and Keystrokes in a Template ............................................... 12
Removing Fields and Keystrokes from a Template ............................................ 12
Saving the Template ........................................................................................... 12
Deleting a Template ............................................................................................ 12
Creating a Keystroke........................................................................................... 13
Deleting a Keystroke ........................................................................................... 13
Options...........................................................................................................13
View Template Format ........................................................................................ 13
Switch Output Template...................................................................................... 14
Path..................................................................................................................... 14
Use Upper Case.................................................................................................. 15
Use International Names..................................................................................... 15
Information Codes..........................................................................................17
Sample Template 1: Data Entry.....................................................................18
Sample Template 2: Business Letter Header ................................................18
Express Entry User’s Guide 1
Server Installation
1 Insert the Express Entry CD into your CD-ROM drive.
2 Click the Start Menu and select Run.
3 Type "D:\setup-server.exe" and click OK. Substitute the correct drive letter
if your CD-ROM drive is not drive letter D.
4 The installer starts. Click Next.
5 Click Next to accept the default installation directory.
6 Click Install.
7 The Installer copies the data files from the CD to the Database subdirectory of
the installation directory.
8 Click Finish.
2 Express Entry User’s Guide
Client Installation
1 Insert the Express Entry CD into your CD-ROM drive.
2 Click the Start Menu and select Run.
3 Type "D:\setup.exe" and click OK. Substitute the correct drive letter if your
CD-ROM drive is not drive letter D.
4 The installer starts. Click Next.
5 Select the button to accept the license agreement and click Next.
6 Click Next to accept the default installation directory.
7 Click Next to accept the default name for the Program Menu folder.
8 Select Program files only if you used the server installation to install the data
files on a remote computer to be accessed by multiple client computers.
9 Select Full Installation to install both the program and the data file to the
local machine. A computer with a full installation can act as a server to other
client installations of Express Entry.
10 Place a check in the checkbox if you want to create an Express Entry icon on
your desktop.
11 Click Next.
Express Entry User’s Guide 3
12 Click Install.
13 The installer will copy the files to your hard disk.
14 Click Finish.
Express Entry has a simple, three-step work flow. In addition to Express Entry,
you will need to be running the "target" application that will be receiving data from
4 Express Entry User’s Guide
Express Entry. The target application must be the one immediately below Express
Entry in the task list. In other words, when you are in Express Entry, it must be the
first application that Windows would switch to if you held down the ALT key and
pressed the TAB key.
1 Hold down the ALT key and press TAB to return to Express Entry.
2 Type the address that you want to enter into your application. At a minimum,
Express Entry requires a street address and either a city and state or a ZIP
Code. Name and Company are not required for Express Entry to check the
address but can be included if you want the program to pass this information
on to your application.
7 The address data will be copied to the target application using the current
template.
6 Express Entry User’s Guide
Adding Fields
Fields contain data derived from the address data entered. Every template needs
at least one field. Any given field can only be added once to a template.
The available fields are shown in the Address Fields box at the bottom. There are
two categories, Name and Address. Within Address, there are several other sub-
categories. If you see a "+" next to an item in this list, it is a category and not a
field. Click the "+" to see a list of fields within that category.
To add a field to the current template:
1 In the Address Format list, select the field or keystroke that is already in the
template that you want to come before the field that you are about to add. For
example, if you wish to add Zip5 after State, select the State field in the
Address Format box.
2 Select the field that you want to add to the template.
3 Click the ">>>" button.
8 Express Entry User’s Guide
4 The selected field is added to the Address Format box, right below the last
selected field.
Available Fields
Address
Carrier Route The Carrier Route represents the delivery route
of single mail carrier. Sorting by carrier route is
the basis of many postal Discounts
City
County
Delivery Point Code Returns the two-digit delivery point code asso-
ciated with the input address.
This 2-digit string makes up the 10th and 11th
positions of a 12-digit POSTNet barcode.
Delivery Point Check Digit Returns the one-digit number representing the
check digit associated with the submitted
address.
In 12-digit POSTNet barcodes, the ZIP Code is
used for positions 1 to 5, the Plus4 code for
positions 6 to 9, the delivery point code for
positions 10 and 11, and this check digit for
position 12.
GeoCode
Parsed
Directions
Private Mailbox
Suite
Time Zone
Type
Zip
Name
First Returns the given name portion of the person’s
name.
Select Keystrokes
Keystrokes are characters like tabs, carriage returns, spaces and anything else
required to properly format your data before sending it to the target application.
12 Express Entry User’s Guide
The procedure for adding a keystroke to the template is identical to that for adding
a field.
1 Select the keystroke from the Keystroke list.
2 Click the >>> button.
3 The keystroke will be added directly below the currently selected item in the
Address Format list.
Deleting a Template
To delete a template, select the template from the Templates list and click the
Remove Template button. Click the Yes button to confirm that you want to delete
the template.
Express Entry User’s Guide 13
Creating a Keystroke
If you need to add a keystroke that is not currently listed in the Keystroke list, you
can add one.
1 Click the Create Keystroke button.
2 Express Entry displays a facsimile of a standard keyboard.
3 Click the key you wish to add to the available keystrokes.
Deleting a Keystroke
If you no longer need a keystroke, you can delete it from the list of available key-
strokes.
1 Select the item on the Keystrokes list that you want to delete.
2 Click the button with the image of a trash can.
Options
The Options menu contains several additional functions for configuring and cus-
tomizing Express Entry.
Path
This option tells Express Entry where to find the data files. Use this option to set
your datapath initially or if you have moved your data files to another folder.
1 Click the Options menu and select Path.
2 Click Browse and locate the directory or network share which contains the
Express Entry data files.
3 Click Open.
4 Click OK.
Express Entry User’s Guide 15
View
The View menu has two options, Standard and Reverse. Reverse flips the order
of the entry fields on the main Express Entry screen. ZIP Code is first and Name
is last.
Express Entry User’s Guide 17
Information Codes
The following section lists the codes returned by the Time Zone, Address Type
and Zip Type fields.
Time Zones
Code Time Zone Code Time Zone
0 Miltary Time 9 Alaska Time
4 Atlantic Time 10 Hawaii Time
5 Eastern Time 11 Samoa Time
6 Central Time 12 Marshall Island Time
7 Mountain Time 14 Guam Time
8 Pacific Time 15 Palau Time
Address Type
Code Address Type
F Firm or Company
G General Delivery
H Highrise or Business Complex
P PO Box
R Rural Route
S Street or Residential