Alternative Break Program Application

InstructionsforApplication:

General

Pleaseunderlineyourresponsestoallquestions Bemindfulofthewordlimits Pleasebeasdetailedandconciseaspossible

Pleasefilloutthefollowinginformation. TripLeaderName(s):GraceOliver&AliamelCiopete AlternativeBreakLocation:Obodan,AkuapimSouthDistrict,Ghana TripDates(Departure&Return):July13thAugust1st StudentGroupAffiliation(ifapplicable):GlobalDevelopmentSystemsClub StudentGroupAdvisor:IsabellaRivera o Telephone#:2125555555 o Email:Irivera@columbia.edu SponsorOrganization:OneStepUSA

OrganizationAddress:1234ScarboroughAve TurtleBay,NY12345 OrganizationWebsite:OneStepUSA.org OrganizationEmail:Stepping@OneUSA.org Title:NewYorkCityBranchManager Phone:2124444444 Email:WPeters@OneUSA.org

PrimaryContactPersonofOrganization:WalterPeters

Logistics
Budget Pleasefollowtheformatshownintheexamplebudget;Add inanyextracoststhatmaynotbeintheexample. Pasteacopyofyourbudgetinthespaceprovidedbelow Yourbudgetshouldbeasdetailedaspossibleandshould includethefollowing: Airfare,incountrytransportation,immunizations, lodging,food/meals,programfee,travelinsurance, costofmaterials,etc. *Ourfirsttableisofourindividuallogisticalbudget.Thesecond tableisofourmaterialcosts.
OneStepUSAGhanaTravelTeamBudget(TABLE1) Price TotalPrice (USD) Quantity (USD) 1400 1400 200 60 85 32 50 75 $10,414 6 6 6 6 6 360 510 194 300 450 $1,814 4 2 2 5600 2800 200 $8,600.00

Transportation Flight(student) Flight(mentor) Incountrytransportation TOTAL TravelLogistics/Lodging ExitFees/Visas Inoculations Insurance IncountryHousing Food TOTAL

TOTALINDIVIDUALCOSTS

OneStepUSAGhanaWaterDistributionConstructionBudget(TABLE2) Price(USD) Quantity TotalPrice(USD) TotalPrice(GHS) 2000 350 500 50 1 5 1800 2 500 1 1250 30 8 20 6 21 2 2 2 0.5 1 18 1274 0.5 8 200 75 7 45 1 1 5 8.4 30 10 2 8 1 0.5 1 4 3 30 64 20 15 2548 4 8 100 75 28 135 30 64 100 126 3218 11330.5 300 1000 $12,630.50 15862.7 420 1400 GHS17,682.70 30 1 20 17 4 28 4 15 45 3 240 20 120 357 8 56 8 7.5 45 54 $915.50 3567.2 5.6 11.2 140 105 39.2 189 42 89.6 140 176.4 GHS4,505.20 1 1 1 1 70 1 1 70 2 2 1 1 2000 350 500 50 70 5 1800 140 1000 2 1250 30 $7,197.00 336 28 168 499.8 11.2 78.4 11.2 10.5 63 75.6 GHS1,281.70 2800 490 700 70 98 7 2520 196 1400 2.8 1750 42 GHS10,075.80

Pump Pump:Grundfos16SQF10 Controller:CU200 AC/DCController:IO101 Guidepipeforwiring Pumpsafetyrope(perft.) Submersiblecablesplicekit Risepipesandfittings Wiring,submersible#10(perft.) Wiring,#10gauge(500ft.) Hingeforcontrolbox Installation/Labor FloatSwitch:GF100 TOTAL Piping 1.5"piping,20ftsections 3"SteelPiping Woodforvalvebox Valves 135degreejoints 90degreejoints Spigots Threadtape Sandforpipelaying PotablePVCglue TOTAL Tanks 10000LiterPolyTank Blocks Bindingwire ReinforcementSteel Rocksforconcrete Woodforslabframework Sandforconcrete SedimentFilter FilterHousing Chlorineforflushing Concrete(50kgbags) TOTAL SUBTOTAL SpecializedLabor(perday) SHIPPING/TRANSPORTATION TOTALPROJECTCOSTS

TentativeTravelItinerary Includetransportationtoandfromcampus,andtoandfromtheairport Youmayexpandtherowstofullyaccommodatecompleteanddetailedinformation Foreachdayindicatethedayanddateaswellasthetimeofthefirstactivity. Separateeachnewcity/destinationwithanewrow. Makesuretoincludehotel/lodgingphonenumbers. Pleaseincludeamapofyourdestination. Pleasebeasdetailedaspossible Ifthehostorganizationistakingcareofyourdaytodayactivities,pleaseaskthemfor anitineraryandsubmititwiththisapplication.
ITINERARY
(Organization contact) Depart from campus; fly to th Friday,July13 Ghana Arrive at Kotoka Airport in Ghana th Transported from Saturday,July14 the airport to Obodan. Introductions and th Sunday,July15 Immersion Monday,July16 Project Thursday,July Implementation 1 th 19 Friday,July20 th Friday,July27 Saturday,July29 th Sunday,July30
th th

Day&Date

Activity

(Address/phone/contactname)

Lodging

(SpecialInstructions)

Notes

Homestay with Community Members Jorel Jiba, 222-222-2222

There are no official addresses the way we do them in the USA, but we will be staying with the head of our organization. We are scheduled to meet with community members throughout the day. Jorel will introduce us to community leaders and we will have meals with their families. Surveying, planning, information gathering etc. We will be implementing our project using all the data collected from the previous week. We will be informing residents how to work the new water system and store water safely

Homestay with Community Members Jorel Jiba, 222-222-2222

Homestay with Community Members Jorel Jiba, 222-222-2222 Homestay with Community Members Jorel Jiba, 222-222-2222 Homestay with Community Members Jorel Jiba, 222-222-2222

Project Implementation Workshops/Town meetings DepartObodan forKotoka Airport DepartKotoka AirportforJFK ArriveinJFK

Monday,July th 30

Nolodgingneeded.

Jorelwillbedrivingusbacktotheairport.

Tuesday, st August1

Familieswilleithermeetmembersattheairport, ormemberswillhavemadetravelarrangements themselvesfromtheairport.

FundraisingPlan Pleaselistandexplainatleast5distinctsourcesoffunding.Thesemayincludeonand offcampusfundraisingeventsorletterwritingcampaigns.Besuretoincludeexpected fundraisingamountsfromeachsource. Typeof Tentative Description Projected Fundraiser Date Total
Ghana craft sales Individual Letter Writing Campaign Ghana Food Night and Documentary Screening Give a Dollar Campaign Krispy Kreme Fundraisers Crafts created through a womens vocational program in Ghana will be $100.00 sold on the Lerner Ramps and in the Diana. We will write a letter as a team and compile our own lists of at least 50 Throughout the $1,000 per friends/family members who we will send the letter to (by mail or email), Spring Semester person asking to donate to our cause. We will work with groups on campus to sponsor a Ghana Food Night where we will be serving traditional Western African food. We will also Last week of March $200.00 have a documentary playing created by Jorel, our program director in Ghana. We will ask for donations throughout the evening. Each team member will be given a manila envelope where they will go Throughout April around asking people to donate a dollar. This campaign will last through $800.00 total April. First week of each We will set up in both Lerner and the Diana the first week of every month month (February $1,000.00 total and sell Krispy Kremes. May) Second week of February

Doyouplanonapplyingtogrants?Ifso,pleasefilloutthetablebelow. GrantName DollarAmount

$5,000 $2,500

ApplicationDeadline
January 10 , 2012 th February 4 , 2012
th

NotificationDate
March 10 , 2012 th May 7 , 2012
th

Conte Foundation for Equal Access Glennon-Woods Fellowship

DoesthedestinationcountryrequireVISAs(ifinternational),andifso,whatarethe processes,deadlines,fees? Apassportandavisaarerequired,asisevidenceofayellowfevervaccination.Wewillobtain ourvisasbyfillingoutthisform: http://www.ghanaembassy.org/uploads/files/Visa_Application_Form.pdffromtheGhana Embassyswebsite.Wemustpaybymoneyorder,andencloseourpassportswiththeform whenwemailthemtotheEmbassyinWashington,DC.TheVISAsusuallytakenomorethana weektoprocess,thoughwewillapplyforourVISASinMaytogiveourselvesampletime.We willbeapplyingforSingleEntryTouristVISAS,whichare$60.00. Aretheresafetyconcernsandifso,howdoestheteamplanonaddressingthoseconcerns?

GhanaisgenerallyconsideredoneofthesafestcountriesinsubSaharanAfricaforforeigners. Teammembersarerequiredtogetappropriatevaccinationsbeforetravel(yellowfever, typhoid,etc).Wewillalsoreceiveprescriptionsfromourdoctorsformalaria,flu,anddiarrhea pills.Incaseofemergency,theNsawamMilitaryHospitalisveryaccessiblefromObodan,and ourincountrymentorispreparedtoassistanyteammemberinarrivingthere. HowdoestheU.S.StateDepartmentcurrentlylistthetravelstatusofthedestinationcountry (ifinternational)? GhanahashadnotravelalertsfromtheU.S.

ShortWrittenResponses
PleaseanswerALLquestionsconcisely,andinasmuchdetailaspossible. 1. Afterresearchingtheneedsofthecommunityyouseektoserve,whatarethemajor issuesconfrontingthecommunityandhowwilltheprojectaddressthemspecifically?
Pleasefeelfreetorefertothe5PathwaysofServicefoundontheABPswebsitetohelpwiththis answer.

Obodanisaruralfarmingcommunityofaround1000peopleintotal(excludingits satellitevillages).Ourprojectsaffectalargepercentageofthetotalpopulation.Most ofthemenarefarmersonnearbypineapple/cassava/maize/plantainfarms,while thewomenstayathomeandthechildrengotoschool.Thereisanelectricalgrid thatallowssomehomestohavelightingand2boreholesfromwhichtheyfill bucketsforalltheirwaterneeds.Localschoolingonlygoesthroughmiddleschool ageandmostkidsstopgoingtoschoolinordertoworkandsupporttheirfamilies. OurwaterprojectaimstoimplementawaterdistributionsystemforallofObodan, addressingthewaterneedsofthevillage.Theprojectisacombinationofboth DirectServiceandEngagedScholarship,aswearedirectlyimplementingawater system,butalsoworkingwiththecommunitytodoso,ensuringitssustainability. Ourobjectiveforthistripistogetthisbasicinfrastructuresetupsothatthevillage hasaccesstopotable,effortlesswaterclosetotheirhomes.Currentlyvillagershave towaitinlineattheboreholesandcarrywatertotheirhomesmultipletimesaday, whichcanbeuptoahalfmileaway.Waterisstoredinlargedrumsineachfamilys home,sometimesfordaysatatimeinanattempttominimizetimeattheborehole. Ourtestshaveshownthatwaterstoredforlongperiodsposesahigherriskof contaminationthanfreshlypumpedwater.Thiswaterdistributionsystemwould reducethetimethewaterremainsinstoragebeforebeingused.Thesystemwill alsoallowthechildrentospendmoretimewiththeirstudiesandingoingtoschool, sincetheyarefrequentlytheonesfetchingwater.
2.

Explainhowtheteamwillbeorganizedandrun,howresponsibilitieswillbedivided upamongteammembers,andhowmuchpersonalinvestmentyouexpectofeach members.

Theteamwillbeledbybothofus,GraceOliver&AliamelCiopete,andwewillsplit responsibilitiesevenlyintermsofprojectsandleadership.Wewillbothleadourweekly meetings,facilitatediscussionsandtrainings,andgenerallykeeptheteamorganized. Groupmemberswillberequiredtocommittoweeklymeetings,researchandparticipation infundraising.Inadditiontoourtechnicalandculturalpreparation,wewillalsowork togetherinfundraisingventures,whichhavebeenoutlinedintheFinalProposalandwillbe tailoredtotheinputofthegroupasawhole.Everyoneisexpectedtoputinthesame amountofwork.

3.

Explainthepracticalimplementationofyourprojectincludingadaytoday breakdownofwhatwillbeaccomplished.

Thepreparationforandconstructionofthewatersystemwilltakeplaceoveratwoanda halfweekperiod.Thiswillensurethatadequatetimeandcareisgiventothebuildingofthe systemsothatthebestqualitysystemcanbecreated,anditsfunctionalitycheckedand assured.Duetothecomplexityoftheproject,itisdifficulttogiveanexactdaytoday breakdown.However,wehavebrokendownourtasksaccordingly:Thefirstweek,theteam willmeetwiththevillagewatercommittee,conductanelevationcheck,mixandlaythe concreteslabforthetanks,installwatertanksanddigtrenchesforthesubmersiblepump, andtheninstallthesubmersiblepump.Duringthesecondweek,pipeswillbelaidnearthe pumpsandtanks,manholeswillbeconstructed,thepumpwillbewiredtotheelectricgrid, andpipesandspigotswillbeinstalled.Thelastfewdays,wewillfinishupconstructionof thedistributionsystembyfinishingplacingthepipes,flushingtheentiresystemwitha dilutedbleachmixture,makingaqualityassessmentofthewaterdistribution,and instructingthecommunityonmaintenanceandoperation. 4. Howwillthetripleader(s)preparethegroupfortheproject? Besuretoinclude:
Areasofteambuilding Academicstudyofthecommunitywhichtheteamseekstoserve Ifapplicable,elaborateonyourteamstechnicalandeducationaltraining.

Afterthetripacquiresaminimumoffivestudents,wewillbeginholdingweeklymeetingsin theperiodleadinguptothetrip.Thefirstcouplemeetingswillinvolvevariousteam buildingactivitiestointroduceeveryoneandensureallmembersarecomfortablewitheach other.Afterthesefirstcoupleofmeetings,wewillbeginbothacademicpreparationand technicaltrainings.Bytheendofthesemeetingsandtrainings,groupmembersshouldhave extensiveknowledgeoftheprojectandtheobjectivesofthetrip.Thisknowledgeincludes understandingthedesignbehindtestsandstructures,theirpurposeandhowtheyaretobe implemented.Beyondthis,teammembersmustbecapableoflivingandworkingina developingcommunity.Therefore,wewillhavevariousmeetingsortrainingswhere memberswilllearnabout: 1. ThehistoryofGhanaasacountry,includingsocial,economic,andpoliticalissues. 2. Thecurrentpolitical,socialandeconomicsituation. 3. ThecultureandtraditionsoftheObodancommunityspecifically.
5.

Howwillthisshorttermprojectsustainalongtermimpact?Whatstepswillyour groupbetakingtoensurethatthisprojectcontinuestobeproductiveinthe community?

Theshorttermgoalofthisprojectistofullyimplementourwaterdistributionsystem.The systemwillbeupandrunningbythetimewedepart.However,thelongtermimplications ofourprojectareimmense.Notonlywillthesystemgivealargepercentageofcommunity membersaccesstowater,butourcommunityworkshopswillhelpensurethatthesystemis sustainable.Byeducatingthecommunityonhowtomaintainthesystem,theywillhave agencyoverit.Furthermore,itispossiblethatthewatersystemwillreducegender inequality,andkeepmorechildreninschool,asitisusuallywomenandchildrenwhogo andfetchwatereverydayfortheirfamilies.Additionally,wehopethatsicknessordisease

willbereducedduetothedecreasedneedforfamiliestostoresomuchwaterinunsanitary conditions. Toensuretheprojectcontinuestobeproductiveinthecommunity,ourColumbiaOneStep chapterwillbeincommunicationwithJorelevery2or3months.Jorelwillalsobein communicationwithStepOneUSAonaregularbasis,addingthewaterdistributionsystem tohisupdatereports,asheisemployedbythem.

6.

HowdoyouplantoraiseawarenessatColumbiaoftheissueconfrontingthe communityyouhopetoserve?

TheOneStepColumbiachapteralreadyhasagrowingpresenceoncampus.Moreandmore studentsareinterestedinourmission.Weplantocontinueadvertisingourclubanditspast accomplishesthroughoncampuseventsandforums.WithregardspecificallytoourGhana project,weplantoshowcaseitatourannualGlobalProjectsevent,whereweshow studentswhatOneStepUSAhasaccomplishedinthepastyear.

7.

SupplementaryMaterials

MissionStatementofOneStepUSA:OneStepUSAsupportscommunitydriven developmentprogramsacrosstheglobethroughcollaborationwithlocalcommunitiesto developandimplementsustainableprojects. OneStepUSAhassentgroupstoObodaninthepastfromotherUniversities,suchas Stanford,Duke,andMiami.Theprojectstheyveseenthroughhaverangedfrom constructedlatrinefacilities,tobuildingthreeclassroomsontothemiddleschool.OneStep USAistrustedbytheObodancommunity,whichgivesusnecessaryaccesstothe communitythatweneedtocompleteourproject.Furthermore,OneStepscommitmentto sustainabilityiskeytoourprojectimplementation.Ourwatersystemisdesignedwith sustainabilityasakeygoal. OurgroupwillbeinteractingwithOneStepthroughouttheentiretrip.Ouronsitementor, JorelJibab,isemployedbyOneSteptoprovidethemwithperiodicupdatesonallofOne Stepsprojects.Furthermore,wewillbeusingtheresourcesprovidedbyOneSteptohelp usapplyforgrantsandreachourfundraisinggoal.

PleaseprovidethemissionstatementoftheNGO,andhowitrelatestoyourmission. Explaintheirrelationshipwiththetargetcommunity,andhowyourgroupplansto workandinteractwiththeNGO.

Proofofcontactwithorganizationorcommunity o (i.e.emailexchange,telephonetranscript) Ifyourprojectinvolvestechnicalconstructionordesign,pleasesubmitrelevant documents.Forexample,ifyourteamisbuildingabridge,youwouldhavetosubmit preliminaryblueprints,constructionmaterialsandbudget,maintenanceplansand manuals. Anyadditionalsupplementarymaterialsmaybesubmittedifrelevanttotheproject

 Bysigningthisdocument,Iagreetoassumeresponsibilityforpreparingandleadingmyteam onthisservicetripandtoadheretoallABPpoliciesandprocedures. SignatureofTripLeader#1:GraceOliver SignatureofTripLeader#2:AliamelCiopete Date3/3/2012 Date3/3/2012