Quality system manual.

NAGALAKSHMI SOLUTIONS Quality Manual ISO 9001:2008 Introduction NAGALAKSHMI SOLUTIONS has developed and implemented a Quality Management System in order to document the companys best business practices, better satisfy the requirements and expectations of its customers and to improve the overall management of the company. The Quality Management System of NAGALAKSHMI SOLUTIONS meets the requirements of the international standard ISO 9001:2008. This system addresses the design, development, production, installation, and servicing of the companys products. This manual describes the Quality Management System, delineates authorities, inter relationships and responsibilities of the personnel responsible for performing within the system. The manual also provides procedures or references for all activities comprising the Quality Management System to ensure compliance to the necessary requirements of the standard. This manual is used internally to guide the companys employees through the various requirements of the ISO standard that must be met and maintained in order to ensure customer satisfaction, continuous improvement and provide the necessary instructions that create an empowered work force. This manual is used externally to introduce our Quality Management System to our customers and other external organizations or individuals. The manual is used to familiarize them with the controls that have been implemented and to assure them that the integrity of the Quality Management System is maintained and focused on customer satisfaction and continuous improvement.

Quality Management System (QMS) Process Map

1. Scope 1.1 General This purpose of this quality manual is to describe the quality program and structure implemented by NAGALAKSHMI SOLUTIONS to provide its customers with the assurance of consistent product and service quality. This manual describes the requirements and expectations with which we comply. The policies within this manual detail the general requirements that NAGALAKSHMI SOLUTIONS follows. The specific procedures and forms used to comply with these requirements are detailed in the procedures. This quality manual outlines the policies, procedures and requirements of the Quality Management System. The system is structured to comply with the conditions set forth in the International Standard ISO 9001:2000. 1.2 Application Our QMS complies with all applicable requirements contained in ISO 9001:2008, covers the Design and provision of all company products, and encompasses all operations at our facilities. 2. Reference Documents

The following external documents contain provisions which, through reference in this manual, constitute provisions of our QMS: ISO 9000:2005, Quality management systems Fundamentals and vocabulary ISO 9001:2008, Quality management systems Requirements ISO 9004:2000, Quality management systems Guidelines for performance improvements

3. Terms and definitions Acronyms, terms, vocabulary and definitions unique to our organization, customers, industry and region and referenced throughout our QMS are contained in appendix A Terms and Definitions The following terms and definitions are taken from ISO 9000:2005: Term Clause Definition Document 3.7.2 Information and its supporting medium Procedure 3.4.5 Specified way to carry out an activity or a process Quality Manual 3.7.4 Document specifying the quality management system Quality Plan 3.7.5 Specifying how procedures and resources shall be applied Record 3.7.6 Document stating results achieved or evidence of activities Specification 3.7.3 Document stating requirements

4. Quality management system 4.1 General requirements NAGALAKSHMI SOLUTIONS has established, documented and implemented a Quality Management System (QMS) in accordance with the requirements of ISO 9001:2000. The system is maintained and continually improved through the use of the quality policy, quality objectives, audit results, analysis of data, corrective and preventive action and management review. We have adopted the process approach advocated by iso 9001:2005, by defining and managing: Process inputs, controls, and outputs t ensure desired results are achieved Interfaces between interrelated processes to ensure system effectiveness is achieved. Our core business processes are what we call Customer oriented processes or COPs, which are in place to meet the specific needs of our external customers, which directly relate to requirements contained in Clause 7 of iso 9001:2008, product realization process(i.e. things we do).

4.2 Documentation requirements In order to maintain this assurance a documented quality system has been developed to ensure and demonstrate that all work undertaken conforms to specification requirements. The system is structured in five levels. Level 1: Policies key system objectives Level 2: Quality Manual approach & responsibility Level 3: Procedures methods (Who, What, Where & When) Level 4: Work Instructions description of processes (How) Level 5: Forms, Data & Records evidence of conformance Quality manual This manual is part of our QMs that defines the scope of our QMS and documents the policy, procedures and processes needed to implement our quality policy and achieve our quality objectives. Control of documents

4.2.1

4.2.2

All of the QMS documents are controlled according to the Control Procedure. This procedure defines the process for: Approving documents for adequacy prior to issue Reviewing and updating as necessary and re-approving documents Ensuring that changes and current revision status of documents are identified Ensuring that relevant versions of applicable documents are available at points of use

Ensuring that documents remain legible and readily identifiable Ensuring that documents of external origin are identified and their distribution controlled, Preventing the unintended use of obsolete documents and to apply suitable identification to them if they are retained for any purpose

4.2.3

Control of records

Quality records are maintained to provide evidence of conformity to requirements and of the effective operation of the QMS. The records are maintained according to the Control of Quality Records Procedure (QP-424-001). This procedure requires that quality records remain legible, readily identifiable and retrievable. The procedure defines the controls needed for identification, storage, protection, retrieval, retention time and disposition of quality records. Final Inspection Records Training Records Process Instructions Calibration Records Corrective Action Reports Management Review Results

5. Management Responsibility 5.1 management Commitment Top management has been actively involved in implementing the quality management system (QMS). It has provided the vision and strategic direction for the growth of the QMS, and established quality objectives and the quality policy. To continue to provide leadership and show commitment to the improvement of the QMS, management will do the following. Communicate the importance of meeting customer, statutory, and regulatory requirements. Establish quality objectives Establish the quality policy. Conduct quarterly management reviews. Ensure the availability of resources. 5.2 Customer focus

NAGALAKSHMI SOLUTIONS strives to identify current and future customer needs, to meet customer requirements, and to exceed customer expectations. Top management ensures that customer requirements are understood and met, by requiring compliance with documented customer communication procedures. Customer requirements are determined, converted into internal requirements, and communicated to the appropriate people in our organization. 5.3 Quality policy Top management ensures that the quality policy is communicated to all employees. It is included in new employee training and training on the QMS. It is posted in prominent places throughout the facility to maintain high standards within our organization. Management reviews the quality policy at each management review meeting to determine the policys continuing suitability for our organization. The Quality Policy is documented on A-500-001, Quality Policy. 5.4 Planning 5.4.1 Quality Objectives Quality objectives are established to support our organizations efforts in achieving our quality policy and reviewed annually for suitability. Objectives have been established for the following; supplier performance, release of product, and customer feedback. Quality objectives are measurable, and reviewed against performance goals at each management review meeting. Quality objectives are stated within the Quality Policy (AP-500-001).

5.4.2

Quality management system planning

The quality system has been planned and implemented to meet our quality objectives and the requirements of 4.1 of the ISO 9001 standard. Quality planning takes place as changes that affect the quality system are planned and implemented. 5.5 *Responsibility authority and communication 5.5.1 Responsibility and authority 5.5.2 Management representatives 5.5.3 Internal communications 5.6 Management review 5.6.1 General Top management reviews the QMS quarterly at management review meetings. This review assesses the continuing QMS suitability, adequacy and effectiveness, identifying opportunities for improvement and needed changes. Records are maintained for each management review meeting.

5.6.2

Review input

Assessment of the QMS is based on a review of information inputs to management review. These inputs include the following:

Results of audits Customer feedback Process performance and product conformity Company level quality data Status of preventive and corrective actions Follow-up actions from previous management reviews Planned changes that could affect the quality management system Recommendations for improvement

5.6.3

Review output

During these review meetings, management will identify appropriate actions to be taken regarding the following issues: Improvement of the effectiveness of the quality management system and its processes Improvement of product related to customer requirements Resource needs Responsibility for required actions are assigned to members of the management review team. Any decisions made during the meeting, assigned actions, and their due dates are recorded in the minutes of management review.

6. Resource management 6.1 Provision of resources

NAGALAKSHMI SOLUTIONS has implemented a Quality Management System that complies with the ISO 9001 2000 standard. This implementation was achieved with management commitment and with sufficient resources for the implementation. Management determines and provides necessary resources to effectively maintain and continually improve the effectiveness of the quality management system and to enhance customer satisfaction by meeting customer requirements. 6.2 Human resources 6.2.1 General To ensure competence of our personnel, job descriptions have been prepared identifying the qualifications required for each position that affects product quality. Qualifications include requirements

for education, skills and experience. Appropriate qualifications, along with required training, provide the competence required for each position. 6.2.2 Competence, training and awareness

Qualifications are reviewed upon hire, when an employee changes positions or the requirements for a position change. Human resources maintain records of employee qualifications. If any differences between the employees qualifications and the requirements for the job are found, training or other action is taken to provide the employee with the necessary competence for the job. The results are then evaluated to determine if they were effective. Training and evaluation are conducted according to the Training procedure. (AP-662-001) All employees are trained on the relevance and importance of their activities and how they contribute to the achievement of the quality objectives. 6.3 Infrastructure To meet quality objectives and product requirements NAGALAKSHMI SOLUTIONS has determined the infrastructure needed (MP-630-001). The infrastructure has been provided, and includes buildings, workspace, utilities, process equipment and supporting services. As new infrastructure requirements arise, they will be documented in quality plans. Existing infrastructure is maintained to ensure product conformity. 6.4 Work environment

A work environment suitable for achieving product conformance is maintained. Requirements are determined during quality planning and documented in the quality plan. The work environment is managed for continuing suitability. Data from the quality system is evaluated to determine if the work environment is sufficient for achieving product conformance, or if preventive or corrective action related to the work environment is required.

7. Product realization 7.1 planning of product realization Our QMS identifies, plans for and documents our products and services realization process to ensure consistency with all applicable requirements, including customer requirements and related quality objectives and requirements for specific products/services, and any/all applicable statutory/legal requirements. The outputs of products/service realization planning include the specific methods facilities, equipment, people and materials/support services needed to achieve all desired results for a particular product, service, or contract. 7.2 Customer related processes Achieving our quality policy to meet or exceed customer requirements requires that we determine, understand, and consistently meet or exceed our customers requirements and expectations, and that we establish effective communication systems with our customers with regards to product information,

inquiries, contract or order handling and related changes, and customer feedback, including complaints. These efforts are described below. The Managing Director has overall responsibility for developing and implementing effective customer-related processes in accordance with the policies in this section

7.2.1 Determination of requirements related to the product

Sales personnel generate quotes and negotiate final contracts/orders; Requirements for most major customers are identified in contracts documented and reviewed annually. In other cases, a customer order constitutes a contract, and we ensure that the customers requirements are clearly identified and confirmed prior to acceptance Product requirements specified by the customer, including the requirements for availability, delivery and support including any after-sales product service and/or post-delivery servicing provided as part of the customer contract or purchase order. 7.3 Design and Development Design and development processes are employed at NAGALAKSHMI SOLUTIONS to transform Customer requirements into specifications, products, processes or systems. The Operations and Technical Director maintains a list of products/services for which NAGALAKSHMI SOLUTIONS has design responsibility, i.e. the authority to establish a new, or change an existing, product specification; this responsibility includes testing and verification of design performance within customer specified applications. The Operations and Technical Director has overall responsibility for managing product design and development activities.

7.3.1

Design planning

The Operations and Technical Director serves as the Design Team Leader for design projects for new/changed products or services. The Design Team Leader utilizes project management planning tools (available software etc.) to establish a Design Plan that, at a minimum, identifies design stages, predetermined design reviews, scheduled verification and validation activities. The Design Team Leader prepares all engineering requirements for product realization.

7.3.2

Design inputs

Design inputs. The Operations and Technical Director identifies, documents and reviews design inputs; and, before finalizing documentation of required inputs, resolves any incomplete, ambiguous or conflicting requirements. The functional and performance requirements as derived from customer input, legal and regulatory requirements which apply

 Useful information or experience from previous similar design efforts Targets for product quality, life, reliability, durability, maintainability, timing and cost 7.3.3 Design review

During the evolution of each design project, the Operations and Technical Director conducts design reviews as planned and records results and any necessary actions. All functions concerned with the stage being reviewed are represented at the planned review(s). Design reviews are intended to assure that requirements are being fulfilled; when they are not, the Operations and Technical Director utilizes input from those involved in the review to propose a remedy for each identified problem.

7.3.4

Design verification

The Operations and Technical Director ensures design verification activities are carried out as planned (per the Design Plan) and records results and any necessary actions. Design verification activities are intended to determine if design output meets design input requirements; design reviews can be a form of design verification. 7.3.5 Design validation

The Operations and Technical Director ensures design validation is carried out as planned (per the Design Plan) and records results and any necessary actions. Design validation is performed to ensure the product or service resulting from design efforts performs as intended for all specified or known uses/applications. As applicable, the Operations and Technical Director plans and carries out or oversees.

7.3.6

Control of design changes

The Operations and Technical Director ensures all design changes are identified, documented, reviewed, approved, communicated to all affected organizations and functions, and results and any necessary actions are recorded throughout the product program. Design change control includes an assessment of the impact of changes upon component parts and completed products, including those that may have already been delivered. Control also includes the determination of treatment required for each change, which may include verification or validation. 7.4 Purchasing We work in partnership with our suppliers to ensure that purchased products and services meet all applicable requirements. The processes applicable to the planning, acquisition and verification of all products and services that affect customer requirements (such as subassembly, sequencing, sorting, rework and calibration services)

7.4.1

Purchasing process

The type and extent of control applied to our suppliers and purchased product is dependent upon the effect on subsequent realization processes and their output, as well as consideration of other characteristics including: the type of product; the potential impact of the product on our processes, products, or services; the results of supplier evaluations; and past performance. 7.4.2 Purchasing information

Purchasing information describes the product to be purchased, including where appropriate: Requirements for approval of product, processes and equipment Requirements for qualification of personnel Quality management system requirements The purchasing documents are reviewed to ensure the adequacy of requirements before orders are placed with the supplier. 7.4.3 Verification of Purchased products

Top manager has overall responsibility for ensuring the quality of purchased products using one or more of the following methods: receipt and evaluation of statistical data; receiving inspection and/or testing (such as sampling based on performance); second or third party audits of supplier sites (when coupled with records of acceptable delivered product quality).

7.5 PRODUCTION 7.5.1 Control of production

NAGALAKSHMI SOLUTIONS plans and carries out production and under controlled conditions. Controlled conditions include, as applicable:

The availability of information that describes the characteristics of the product The availability of work instructions The use of suitable equipment The availability and use of monitoring and measuring devices The implementation of monitoring and measurement The implementation of release, delivery and post-delivery activities

7.5.2

Validation of processes for production

NAGALAKSHMI SOLUTIONS validates any processes for production where the resulting output cannot be verified by subsequent monitoring or measurement. This includes any processes where deficiencies become apparent only after the product is in use or the service has been delivered. Validation demonstrates the ability of these processes to achieve planned results. NAGALAKSHMI SOLUTIONS has documented the process for validation including: Defined criteria for review and approval of the processes Approval of equipment and qualification of personnel Use of specific methods and procedures Requirements for records Revalidation 7.5.3 Identification and traceability

Top manager has overall responsibility for establishing and maintaining product identification throughout all stages of design, production, installation and delivery in accordance with procedures. Where product traceability is a customer-specified requirement, appropriate controls and records are established and maintained. 7.5.4 Preservation of product

Top management has overall responsibility for establishing and implementing a material management system to ensure product conformity is preserved during internal processing and delivery to the intended destination. This system includes the handling, storage, packaging, delivery, and protection of final product as well as raw materials and in-process constituents of the final product, to ensure:
Components and products are handled and stored in a manner that prevents damage or deterioration pending use or delivery. Each department ensures controls are implemented to prevent mixing conforming and nonconforming materials. Packing ensures specified or original manufacturing packaging is utilized. 7.5.5 Invoice and Delivery This is the responsibility of the accounts department t to prepare and send the appropriate documentation to the customer at the time of delivery according to the purchase order terms and conditions. 8. Measurement, Analysis and Improvement 8.1 General

NAGALAKSHMI SOLUTIONS has planned and implemented the monitoring, measurement, analysis and improvement processes as needed: To demonstrate conformity of the product, To ensure conformity of the quality management system, To continually improve the effectiveness of the quality management system. 8.2.1 Customer satisfaction Customers are the reason we exist and drive our quality policy to meet or exceed customer requirements. The Managing Director has overall responsibility for identifying and reviewing customer requirements and for monitoring and measuring customer satisfaction per procedures. 8.2.2 Monitoring and measurement of processes NAGALAKSHMI SOLUTIONS applies suitable methods for monitoring and, where applicable, measurement of the quality management system processes. These methods demonstrate the ability of the processes to achieve planned results. When planned results are not achieved, correction and corrective action is taken, as appropriate, to ensure conformity of the product. 8.2.3 Monitoring and measurement of processes NAGALAKSHMI SOLUTIONS applies suitable methods for monitoring and, where applicable, measurement of the quality management system processes. These methods demonstrate the ability of the processes to achieve planned results. When planned results are not achieved, correction and corrective action is taken, as appropriate, to ensure conformity of the product. 8.2.4 Monitoring and measurement of product NAGALAKSHMI SOLUTIONS monitors and measures the characteristics of the product to verify that product requirements are fulfilled. This is carried out at appropriate stages of the product realization process identified in Monitoring, Measuring and Analysis of Product Realization Processes. 8.3 Control of Nonconforming product NAGALAKSHMI SOLUTIONS ensures that product which does not conform to product requirements is identified and controlled to prevent its unintended use or delivery. The controls and related responsibilities and authorities for dealing with nonconforming product are defined in the Control of Nonconforming Product procedure. 8.4 Analysis of data

Top Management and other officers, managers and supervisors collect and analyze data using appropriate statistical techniques to determine the suitability and effectiveness of key QMS processes applicable to their area(s) of responsibility and to identify opportunities for improvement. At a minimum, data is analyzed to assess achievement of the corporate level quality objectives.

Appendix A
Terms and Definitions Acronyms: QMS Quality Management System OP Standard Operating Procedure Terms and Definitions. Terms and definitions contained ISO 9000:2005; contact the Quality Manager to obtain or view copies of this document. Terms and definitions contained in this manual and unique to our organization or business are listed below; when there is a difference, the definitions given in ISO 9000:2005 apply. Customer definitions will take precedence over all other definitions.