UNIVERSITY OF TECHNOLOGY, JAMAICA

FACULTY OF EDUCATION AND LIBERAL STUDIES

SCHOOL OF TECHNICAL AND VOCATIONAL EDUCATION

Group Construction Technology 4

Title of Assignment

Major Assignment

Name:..............................................Gavin DeRizzio, Crystal-Gail Clue, Kelly-Ann Small ID Number:............................................................................. 0706046, 0703470, 0601986 Course Name:............................................................................. Construction Management Course Code:...........................................................................................................ITC4003 Date of Submission:...............................................................................November 25, 2010 Lecturers Name:.................................................................................Mr. Richard Samuels

i Table of Contents Acknowledgement...............................................................................................................ii Assignment Description ....................................................................................................iv Task One..............................................................................................................................1

Justification of Appropriate Management Theories ...................................................................................1

Task Two.............................................................................................................................3
Showcase past projects undertaken by your company................................................................................3

Task Three...........................................................................................................................3
Eligibility of Company (fiscal strength, compliance with government requirements)...............................3

Task Four.............................................................................................................................3
Shop Drawings for building: (detailed floor plan, elevations, and sectional elevations and details) plus other details of significance ........................................................................................................................3

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Acknowledgement We would first like to thank almighty God for giving us the motivation and courage to complete this major assignment even when it appeared as if we were not accomplishing the objectives. God has been good to us and without his guidance; we would have not been able to think clearly in terms of what is to be done at different stages of the project. We would also like to that our lecturer, Mr. Richard Samuels for creating this project as it will bring our knowledge of the processes involved in management to higher levels and up to local standards.

iii Introduction Management involves forecasting, planning, organizing, commanding, coordinating and controlling (E F L Brech in 1957). Our Construction Management major assignment will be based on these principles. The name of the company that will be managing this project is DeRizzio, Clue and Smalls Construction Services Limited (DC&S Construction Services ltd.). This major assignment will require that knowledge gained from previous courses such as Architectural Drawing Two (2), Industrial Organizations and Functions and Structural Design Two (2) be fully utilized in completing this major project. Knowledge from our current courses like Building Measurements and Cost Estimating will also be useful. As a construction firm, we will showcase past projects that we have carried out successfully as a means of communicating to the general public that we are fully capable of completing quality and safe constructions at very affordable prices. Finally, it must be noted that due to the financial constraints of our client in this project, we are going to have to complete the construction in different phases. Fourteen million dollars ($14,000,000) will definitely be insufficient to complete the entire project. Also, electrical wiring will be done during the construction process to ensure that walls will not have to be destroyed in the final stages.

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Assignment Description Major Assignment Groups of Three (3) Maximum Using Construction Project Management methods develop pertinent documentation and illustrations to highlight how you would manage construction activities for the commercial building you designed in your Architectural Drawing 2 course. A grant in excess of 14,000,000.00 is allocated for this project. Project Specifications The following are the specifications for the Major Project: 1. Determine and justify the use of appropriate management theories adopted

by your company to manage the project. Include the management/organizational structure of your company. 2. 3. Showcase past projects undertaken by your company. State the eligibility of your company (fiscal strength, compliance with

government requirements). 4. Present Shop Drawings for the building: (a detailed floor plan, elevations,

and sectional elevations and details) plus other details of significance. 5. Sequence the project activities according to job logic using an appropriate

WBS method. 6. 7. Indicate the estimated cost for each phase of the project. Estimate durations for each activity (durations should bear some

relationship to reality, no calculations necessary) assume normal resource allocation.

v 8. Using the CPM or PERT method, construct a Network for the chosen

project and indicate the Critical Path on this network. 9. 10. tables. 11. Develop an appropriate Communication Plan to show how you will liaise Prepare a table showing ES, EF, LS and LF TF and FF for all activities. Allocate human, material and equipment resources scientifically or from

with all stakeholders during the life of the project. 12. Review and select appropriate Tender Documents to support your

submission. Note: This project requires that students use the knowledge gained in Cost Estimating, Construction Management, Building Measurements, Architectural Drawing 2 and Advanced Construction courses as well as field/site visits of Construction Projects and interviews with Project Managers to aid in the successful completion of this project. Submission Requirements Prepare and submit an appropriate 25 -30 page document typed using 12 point font, Times New Roman, double spaced and ring-bounded. Include an appendix, appropriate Table of Content and Reference pages.

Due on November 25, 2010

Task One Justification of Appropriate Management Theories Our companys name as mentioned before in the introduction is DeRizzio, Clue and Smalls Construction Services Limited (DC&S Construction Services ltd.). The theory that will be used to manage this project is the human relations theory that was developed by Elton Mayo and Chester Barnard and emerged in the 1920s. This theory focuses on group behavior, leadership and individual motivation. The human relations theory also focuses on the roles which managers play while performing the three (3) basic managerial functions which are: The figurehead role The Leader Role The Liason Role

The justification for choosing the human relations theory is that our labour workers will not respond to harsh management methods as outline in the bureaucratic theory. As construction managers, we have recognized that our labour workers respond positively when motivated by recognition. Hence, we always have our employee of the quarter posted in our waiting room, in the conference room and in the CEOs office. We encourage them not to chase after monetary compensation as this might sometimes break their career in the construction industry.

ORGANIZATIONAL CHART OF DC&S CONSTRUCTION SERVIVES LIMITED

CEO MR. GAVIN CEO DERIZZIO

CEOS SECRETARY MRS. RACHELLE THOMAS

PROJECTS MANAGER MS. CRYSTAL-GAIL CLUE

UNIT MANAGER MS. KELLY-ANN SMALL

COMMUNICATIONS MANAGER MS. SASHANA DUHANEY

ADMINISTRATIVE STAFF

ANCILLARY STAFF

Task Two Showcase past projects undertaken by your company These projects have been placed on one of DC&Ss CD which has been submitted with this document. Task Three Eligibility of Company (fiscal strength, compliance with government requirements) As it relates to the fiscal strength of DC&S, we have a very good fiscal standing. The last two fiscal years have given us a major challenge in terms of budgeting. In the last fiscal year, our budget got a serious blow when Finance Minister Audley Shaw announced a Christmas tax package. We had to respond by making adjustments to our budget as well. As it relates to compliance with government requirements, DC&S has an unblemished record with the Government of Jamaica (GOJ). It is that reason why we have been able to score several major contracts from the Ministry of Works. Just last week, Transport and Work Minister Mike Henry announced that DC&S would be given the contract to extend Jamaica House (Office of the Prime Minister) to also accommodate his official residence which is currently at Vale Royal. Task Four Shop Drawings for building: (detailed floor plan, elevations, and sectional elevations and details) plus other details of significance The shop drawings for the building that DC&S is constructing in addition to other details of significance are located on the drawing sheets submitted with this document.

4 Task Five (Sequence the project activities according to job logic using an appropriate WBS method) WORK BREAKDOWN STRUCTURE FOR PROJECT ACTIVITIES HOUSING COMPLEX PROJECT DC&S CONSTRUCTION SERVICES LTD.

SUB-STRUCTURE MS. C. CLUE EXCAVATION MR. C. BAKER STRIPSITE MR. S. HOLENESS SITE CLEARANCE MS. S. SPENCER FOUNDATION MR. C. BAKER POUR CONCRETE MR. B. GOLDING REINFORCEMENT MIX CONCRETE MR. A. MR. A. DWYER FORMWORK MR. S. SPOONER REINFORCEMENT MR. A. GORDON

SUPER-STRUCTURE MS. K. SMALL

WALLS MS. S. SMITH BLOCKLAYING MR. E. FLYN

ROOFING MRS. O. STOKES SHINGLE LAYING MR. O. DOUGLAS ROOFING FELT MR. K. CLARKE RAFTER LAYOUT MR. K. CLARKE

FINISHES MR. G. REID PAINTING MR. D. GRANT SKIRTING MR. H. REID RENDERING MR. A. DWYER

9 Task Eleven

HOUSING COMPLEX PROJECT COMMUNICATION PLAN FOR MR. R. SAMUELS

Prepared by: Gavin DeRizzio Crystal-Gail Clue Kelly-Ann Small

November 31, 2010

10 HIERARCHY ORGANIZATION CHART The chart below indicates the flow of communication between the PM (Project Manager) and all the stakeholders involved in the project.

PM

VENDORS

PROJECT TEAM

ISU ADMIN.

SPONSOR

11 DOCUMENT PURPOSE The purpose of this document is to describe the communication plan and processes for the Housing Complex Project being undertaken by DC&S Construction Company limited. The document will serve as a guide for communicating project information to all stakeholders that are involved. COMMUNICATION STRATEGY The goal of the project communication plan is to provide the correct information to the correct people at the correct time. The Housing Complex project will utilize a number of different communication mediums to provide timely, informative information to project stakeholders throughout the life of the project. The detailed communication strategy is found within the project Communication Matrix.

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COMMUNICATION PLAN Stakeholders/ Groups Format Frequency Content Message Delivered By Comments

Customer Mr. R. Samuels Sponsor NCB Project Team

E-mail

Daily

Project status

Project Manager Ms. C. Clue

Use of Websites

Weekly/ As needed

Scope change

Project Manager

Reports

Twice a week / as required

Change Management

Project Manager

All team meeting plans

Vendors

Meetings

Initially/ As needed

Quality assurance

Project Manager

Project Manager

E-mail

Initially/ As needed

Bids or Quotes

Vendors

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REPORT PLAN

Communication Deliverable Written Status Report

Purpose To provide the project with pertinent project information (purpose, scope, objectives, goals, and performance

Medium Electronic email, spreadsheet

Frequency As Needed

Meeting Schedule NA

Audience Project team, budget committee

Information Source Project team

Delivered By Team, project managers 14

Develop Risk Management

expectations). Indicate all risk encountered those resolved and lessons learned

Reports

Monetary

N/A

Budget Committee team and sponsors

Risk Management Team, planning, issue log project manager

REPORT PLAN CONT.

Communication Deliverable Bidding Process

Purpose

Medium

Frequency

Meeting Schedule

Audience

Information Source

Delivered By Project Manager

To provide information, purpose and requirement of the

Web page information

As Needed

N/A

Vendors

Project Team

Performance Reports

project To provide information regarding the use of

Spreadsheet, As Needed Power point

N/A

Sponsors

Project Team

Project Manager

resources to achieve the slides,

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DELIVERABLES Communication Deliverable Project Reports Purpose to provide project status and issues Medium reports Frequency every 2 weeks Meeting Schedule Thursdays Audience management, project manager, Project Presentation to provide project description face-to-face meetings, PowerPoint, monthly Tuesdays project team executive management, project manager, project team project manager, project team project manager Information Source project team Delivered By project leader

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Communicatio n Deliverable Project Charter

Purpose to formally authorize existence of project & to provide project

DELIVERABLES CONT. Medium Frequency Meeting executive meeting as required Schedule N/A

Audience executive management, sponsor, project manager,

Informatio n Source P.I.D

Delivered By project manager

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WBS

goals & objectives to facilitate communication & cooperation between and among the project team and

primavera, Microsoft project

as required

Mondays project manager, project team, stakeholders

Primavera, project manager

project manager

budget

stakeholders provide budget updates when required

face-to-face meetings, project

as required

Mondays sponsor, management, project manager,

project plan, project manager Informatio n Source project plan, scope statement project plan, risk log

project manager

Communicatio n Deliverable planning schedules

Purpose to provide progress measurement and project control

websites, reports project team DELIVERABLES CONT. Medium Frequency Meeting Audience face-to face meetings, reports, project websites reports, face-to face meetings as required Wednesdays monthly Schedule Wednesdays project manager, project team, stakeholders project manager, project team,

Delivered By project planner

risk management

to provide risk management

project leader

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plan

activities for the project

stakeholders

Communication Deliverable request for proposal signed contract

Purpose to describe the vendors ability to provide the

DELIVERABLES CONT. Medium Frequency Meeting face-to face meetings monthly First Mondays as required N/A monthly Schedule Last Fridays

Audience vendors, project manager, project team vendors, sponsor, project manager, project team vendor, project manager, project

Informatio n Source project team

Delivered By project manager

requested product to provide a legally binding face-face agreement between the meetings reports, face-to face meetingsmail demonstrations,

project manager, project team vendor

project manager team member

installation

vendor & the sponsor to provide information on installation status

trained

to properly use the end-

monthly

Tuesdays

team, management vendor, project

vendor

Project

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manpower

product

presentations, PowerPoint MEETING FORMAT Medium Frequency Meeting reports, face-toface meetings as required Schedule N/A

manager, project team, management

manager, team members

Communication Deliverable scope statement

Purpose provide a common understanding of the project scope among

Audience all stakeholders

Informatio n Source project manager, project team

Delivered By project manager

change requests

stakeholders to inform stakeholders of a potential modification within the project scope

reports

4th week per month

Friday

stakeholders

scope statement, change log

project manager

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Communication Deliverable Project Kick-off Meeting

Purpose To formally authorize existence of project & to provide project goals &

MEETING FORMAT CONT. Medium Frequency Meeting Meeting/ Conference Call Once Schedule Start of Project

Audience Department Chair, Budget Committee, Dean,

Informatio n Source N/A

Delivered By Project Manager

Project Team Meeting

objectives To discuss project updates: risk management, budget, schedules, scope, best practices, historical data

Meeting/ Conference Call

Weekly or as needed

Fridays

Project manager Project Team Members / Project Manager

N/A

Project Team Members / Project

Vendor Meetings To request for proposal from vendor/ discuss project requirements/ vendor progress updates Communication Deliverable ISU Administration Purpose To report progress of

Meeting/ Conference Call

as needed

Fridays

Vendor representatives

N/A

Manager Project Manager

MEETING FORMAT CONT. Medium Frequency Meeting Meeting/ as needed Schedule Mondays

Audience Department Chair,

Informatio n Source N/A

Delivered By Project

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Meeting

the project to ISU Administration

Conference Call/ Project Status Report Face to face meeting as needed As needed

Budget Committee, Dean Department Chair, Budget Committee, Dean, vendor N/A

Manager

Vendor/ ISU Administration Meetings

To formally sign contract between the sponsors and Wi-Fi vendor/ Discuss additional concerns

Project Manager

23 Task Twelve (Tender Documents) The type of tendering that DC&S Construction Services Limited will use for this project is limited tendering. This is a form of tendering whereby our company will invite only a limited number of best tenders to participate in tendering. SECTION A INTRODUCTION C&S is a construction company that engages in construction work. The Company is aware that contracts offer individuals and companies a marketing advantage, as it provides them with a showcase for their skills in the field of construction. SECTION B GENERAL INSTRUCTIONS TO TENDERERS
1. All the information contained in this document is given on the basis of strict

confidentiality and must not be disclosed to any other party without prior consent and authority, in writing, of the company or individual applying. 2. Contracting Authority: DC&S Construction Services Limited
3. Completed tenders shall be returned in a sealed envelope in time to reach the address

on the invitation, no later than the due date specified. Postage on all documents shall be prepaid. Envelopes shall be clearly marked xxxx Tender/ Ref. xxxxxxxx Proposals shall be delivered on or before January 23, 2011 to arrive no later than 12.00 hours.

Note: Late applications will not be accepted

24 Tender proposals delivered by hand or by courier must be delivered directly to the Procurement Office no later than 12.00 noon, on the due date indicated above and a receipt showing date and time should always be requested.
4. Proposals will be privately reviewed. Late, incomplete, or unsigned proposals not

conforming to the requirements of this request for proposal (RFP) as specified in Format of Sellers proposal (see Section D) may not be considered.
5.

Any supplies offered in this tender may be required to be demonstrated to the BUYER prior to any contract being awarded or order placed. Full technical specifications are outlined in Equipment Requirements (see Section E) of this document. The proposed delivery, installation and commissioning dates for each equipment item, should be carefully noted and requirement dates are specified in Section E, with each technical specification.

6. The BUYER shall NOT be bound to accept the lowest or any tender proposal, and reserves the power to accept any part of any tender proposal, unless the SELLER expressly stipulates to the contrary at the time of tendering. 7. INITIAL EVALUATION Tenderers are required to supply the information/documents listed below. Tenders will be initially evaluated and accepted for inclusion in the award process by reference to the following items:

The signed and returned submission of Attachment 1, received by the BUYER no later than fourteen working days after receipt of the request for proposal document by the SELLER.

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A copy of a current tax-clearance certificate. Foreign bidders are required to submit a statement from the Inland Revenue Department confirming suitability on tax grounds to be awarded the contract.

Two (2) printed copies of the tender proposal must be submitted, together

with an electronic copy of the full tender proposal in Excel/Word Version 7 on a CD. The signed and returned submission of Section C (Special Conditions of Tender) and Section D Table A (Price Quotation table) enclosed in the tender proposal

ATTACHMENT 1 LETTER OF ACKNOWLEDGEMENT

PROJECT REFERENCE NUMBER: 063008 Date : __________

To :

Ms /Mr ,

Dear Ms / Mr ..,

Re: Contract for the Housing Complex Project to be constructed at 237 Old Hope Road. 1. We acknowledge receipt of your Request for Proposal Tender package.

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2.* (a) We have received all the documents listed in the Table of Contents of the tender document without damage and in usable condition.

(b) We have read the Request for Proposal package and will tender in accordance with the specified requirements. or 2.* We do not wish to tender and therefore return the whole tender package with this letter. Yours sincerely, For and on behalf of, COMPANY NAME:

___________________________________________________

SIGNATURE: ________________________________________________________

NAME OF TENDERER: ________________________________________________

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