Internship Final Report Guideline

Internship and Career Center

President University July 2012

PURPOSE OF THE GUIDELINE

This guideline is intended for the students who have accomplished their internship program and currently in the preparation for internship final report. This guideline consists of information about the standardized format, layout, template, and content required for the internship final report. All students need to follow the instructions written in this report. The internship final report is an important document which not only explains the internship activities but also serves as the supplementary material about the recent trend in the industries, organizational or work culture, and how an internship can affect the students personal growth. All students are expected to provide clear, accurate, yet, conscience description on the internship activities, personal learning, and the suggestion for further improvement. This information will be further reference used by ICC, faculties, students, and other members of the university.

Internship Final Report Guideline

TABLE OF CONTENTS
PURPOSE OF THE GUIDELINE .................................................................................................................. 2 A. B. C. E. F. FINAL REPORT FORMAT .................................................................................................................... 4 FINAL REPORT OUTLINE ................................................................................................................... 4 ORGANIZATION OF CHAPTER ......................................................................................................... 5 SUBMISSION OF THE FINAL REPORT ........................................................................................... 7 ASSESSMENT .......................................................................................................................................... 7

D. FINAL REPORT FOR TWO INTERNSHIP COMPANIES ............................................................ 6

Internship Final Report Guideline

A. FINAL REPORT FORMAT

Top Margin: 1 Inch Right Margin: 1 Inch Left Margin: 1,5 Inch Bottom Margin: 1 Inch Times New Roman for all headings and text. Headings: 16 Bold Capital Letter Subheadings: 14 Bold Text: 12 Regular and 10 for footnotes 1.5 for text 1 for footnotes A4, 70 grams Apply Roman Numerals e.g. CHAPTER I, CHAPTER II, etc Justify style Multiple-level outline numbering system For example: I. Introduction I.1. Objective I.2.Benefits Maximum 25 pages Bottom-right of the page 1 Hard Cover submitted to ICC, 1 hard cover for the company (upon the request by the company), 1 soft cover for the university mentor Dark blue Example of the internship report cover page is attached

Margins Font type Font Size Line spacing Paper size Chapter Headings Paragraph Outline Numbering System

Number of pages Page Number Printing Color of the cover page

B. FINAL REPORT OUTLINE

The following is the sequence of how the students should present the report: Page Cover Letter of Completion Table of Content Preface CHAPTER I-INTRODUCTION CHAPTER II-COMPANY PROFILE CHAPTER III-INTERNSHIP ACTIVITIES CHAPTER IV-PERSONAL RESULTS/EVALUATION/POINTS LEARNED CHAPTER V-RECOMMENDATION Appendices

Internship Final Report Guideline

C. ORGANIZATION OF CHAPTER
I. Letter of Internship Completion Each student must attach the copy of the internship completion issued by the companies. The letter declares and verifies that the student has accomplished that the internship program from the specific period. Student who undertook the internship in two different companies must submit two letters of internship completion. II. Preface A one-page section used to express the gratitude and appreciation for the people who have enlisted the support to the students during the internship program. This page may also include an acknowledgement from the students to internship site and the people inside the organization. III. Chapter I-Introduction Introduction is to provide the reader with preliminary information about the internship program, objective, and the benefits of the internship. This chapter will help the reader comprehend why internship is necessary to be part of the study in the university. IV. Chapter II-Company Profile This chapter will provide a background about the organization where the students undertook their internship at. The information consists of description may cover the following: 1. 2. 3. 4. 5. 6. History of the Organization Vision, Mission, and Objective Organization chart Core organization activities Product and services Review on the organization growth and trend

V. Chapter III-Internship Activities Chapter III is central chapter for this report which outlines the main responsibilities and duties of the interns. There is no particular custom on what should be written or how students must note in this chapter. Students are in the liberty to express how they want to communicate to the reader. Several guidelines for composing this chapter will be: 1. Refer to the job description and provide explanation on the critical and principal assignment. 2. In addition to the what-the assignment, include also the how. The how will discuss the method or approaches that the students applied to finish the assignment. It may also talk about the specific tool or devise that the students used during the assignment 3. Upon the consent of the company, exhibit the result of the project that the student involved with. It may be displayed through picture, graphs, written elaboration, or portfolio.

Internship Final Report Guideline

VI. Chapter IV-Personal Results/Evaluation/Points Learned Communicating the message on the impact of internship to the student is the principal aim of this chapter. The students must evaluate how internship benefits them which may entail the answer to the following questions: 1. Was the internship worthwhile? Elaborate by providing the information about the advantage that the student gained after doing the internship 2. Did internship help gain better understanding about the theory and how it can be implemented in the real world? Provide description to this question 3. Did the internship help gain better comprehension about the industry? 4. What technical knowledge, new theory/approach/method, or skills was absorbed during the internship? 5. Was the internship helpful for the students to learn better about the personal strength and weakness and how it can affect the personal development of the students? 6. How did internship benefit the students personal growth? 7. How did internship affect the students future career plan? VII. Chapter V-Recommendation The last chapter of this report will discuss the students recommendations and suggestions related to current assignment or project or the internship activities. However, the students must be precautious in providing recommendation which may pertain to the company. Students must support the statement by providing reference and valid reasons why such action is essential. In this chapter, students can also insert their suggestion regarding how the university can improve the internship program or other areas that the university must pay attention. VIII. Appendices/References/Attachments Students may include additional materials which are related to the final report. It may include picture, graphs, charts, table, or other supplementary data. Biweekly report is optional.

D. FINAL REPORT FOR TWO INTERNSHIP COMPANIES

All students must submit only one internship report. This applies to those who undertook internship in one or two companies. Final report for students with two internship companies will follow the same template and format. The adjustment needs to be made, however, when the students outline the company profile and internship activities. These two chapters must be divided into 2 sections, each for one company. Page Cover Letter of Completion Table of Content Preface CHAPTER I-INTRODUCTION CHAPTER II-COMPANY PROFILE I. COMPANY A I.1. History I.2.Organization Chart

Internship Final Report Guideline

II. COMPANY B II.1.History II.2.Organization Chart CHAPTER III-INTERNSHIP ACTIVITIES I. Company A I.1.Activity A 1.2.Activity B II. Company A I.1.Activity A 1.2.Activity B CHAPTER IV-PERSONAL RESULTS/EVALUATION/POINTS LEARNED CHAPTER V-RECOMMENDATION Appendices Information in the Chapter III, IV, and V is not divided based on the company, and combined into one section.

E. SUBMISSION OF THE FINAL REPORT

Student must submit the internship final report 3 weeks after the internship finish. Prior to submitting the hard covered copy, student must submit the soft-cover for the university mentor perusal. This report will be the reference for the mentor and students in conducting the internship final presentation. Student must submit the hard-covered copy of the internship final report after the internship presentation. Student must submit 3 copies, 2 hard-cover copies for ICC and company (if requested by companies) and 1 final soft cover for the mentor.

F. ASSESSMENT
The final report is assessed based on the following criterion: 1. Completeness and accuracy of information The report discussed the entire internship experience in a thorough and detailed manner, including job duties assigned and accomplishments 2. Personal results The report discussed key developmental skills and personal improvements learned during the period, including problems encountered and efforts to resolve them 3. Recommendations: Suggestions given were appropriate to improve the internship program, both from company and university points of view. 4. Lay-out The report observed the standard university guidelines for an internship report 5. Format Professional tone was observed throughout the report using proper spacing and alignment, minimum grammatical mistakes, use of graphics, images, and figures to ensure clarity of message/discussion 6. Logical flow of ideas Smooth and well-structured ideas, thoughts were well-organized resulting in clear messages/discussion. 7. Readability

Internship Final Report Guideline

Clear and concise language and professional tone was maintained throughout the report 8. Timelines of report The report was submitted without delay within 3 weeks after the end of internship period

Internship Final Report Guideline

Appendix1. Example of Cover Page of Internship Report-For One Company

President University

Internship Report for

<Insert Logo of the Company-if allowed by the company> <Name of the Company>

<Students Name> <Study Program> <Student ID> Month and Year of Report Submission

Internship Final Report Guideline

Appendix 2. Example of Cover Page of Internship Report-For Two Companies

President University

Internship Report for

<Insert Logo of the Company-if allowed by the company> <Name of the Company>

And

<Insert Logo of the Company-if allowed by the company> <Name of the Company>

<Students Name> <Study Program> <Student ID> Month and Year of Report Submission

10

Internship Final Report Guideline