ECC Short Guide

Drilldown in KSB1 Report

INTRODUCTION The KSB1 report is a Cost Center expenditure report. The report should be used to analyze actual expenditures pertinent to one or more Cost Centers combined with one or more Cost Elements (a.k.a. GL Accounts and Commitment Items) for a specific period of time. Variants have been set up for the following type of expenditures: 1) Internal Accounts

2) General Budget, Activity 00000

3) General Budget, All Activities

Instructions on generating the KSB1 report are found on pages 1 through 3. Drilldown instructions are found starting on page 4 of this document. a) Non-PO expenditure line drilldown starts on page 4 b) Framework PO expenditure line drilldown starts on page 5 c) Standard PO expenditure line drilldown starts on page 7

REPORT INSTRUCTIONS

1. Enter Transaction Code KSB1 in the fast path and press Enter.

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ECC Short Guide

Drilldown in KSB1 Report

The Selection screen appears. Note that the Posting Date will default with the current period, and the Layout will default with KSB1 Default Layout.

2. Click on

, remove the Created by information, and execute

For purposes of this exercise, we will be using variant on the selected variant.

. Double click

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ECC Short Guide

Drilldown in KSB1 Report

3. Enter your Cost Center and, if desired, change the Posting Date range. Click on to run the report.

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ECC Short Guide

Drilldown in KSB1 Report

DRILLDOWN INSTRUCTIONS This report will display three types of expenditures, and these are: 1. Non-PO payments, such as payments on Check Request, Mileage Vouchers, etc. a) Double-click on the Non-PO line of the report

b) In the Data Entry View screen, double-click on the vendor

c) In the Display Document screen, click on Menu button, select Environment and Check Information

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Drilldown in KSB1 Report

d) The Display Check Information screen is displayed. Information such as the check number, check date, amount and date cashed, is displayed.

2. Framework PO expenditure lines a) Double-click on the Framework PO expenditure line of the report

b) In the Display Invoice Document screen, click on Follow-On Documents

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Drilldown in KSB1 Report

c) In the Documents in Accounting, select Accounting Documents

d) In the Data Entry View screen, double-click on the vendor

e) In the Display Document screen, click on Menu button, select Environment and Check Information

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f) The Display Check Information screen is displayed. Information such as the check number, check date, amount and date cashed, is displayed.

3. Standard PO expenditure lines, which involves Goods Receipts a) Double-click on the Standard PO expenditure line of the report

b) In the Display Material Document, double-click on the Purchase Order

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Drilldown in KSB1 Report

c) In the Standard PO screen, double-click on the RE-L line for Invoice receipt

d) In the Display Invoice Document screen, click on Follow-On Documents

e) In the Documents in Accounting, select Accounting Documents

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Drilldown in KSB1 Report

f) In the Data Entry View screen, double-click on the vendor

g) In the Display Document screen, click on Menu button, select Environment and Check Information

h) The Display Check Information screen is displayed. Information such as the check number, check date, amount and date cashed, is displayed.

Note that the Check encashment field is blank. This indicates the check has not cleared as of this date.

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