Execution Pmgsy

Online Management, Monitoring and Accounting System User Manual Ver 2.
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6. Execution
This module enables user to make entries of physical and financial progress of work. This module is used at following login to do entries or view the information regarding the physical and financial progress of work. 1. District Login (For DPIU) 2. State Login (For SRRDA)
6.1 District login: On successful login, Index page (Figure 6.1) opens. Move the mouse over to Data Entry (see Figure 6.1 below). A menu appears; Click Execution.
Figure 6.1: Data Entry
This will open the Index Page of Execution module as shown in Figure 6.2A.
Figure 6.2A: Index Page
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Online Management, Monitoring and Accounting System User Manual Ver 2.0 ________________________________________________________________________________________________
Execution module under district Login contains following Sub Modules: 1. Work Program 2. Payment Schedule 3. Progress 4. Bill Generation
Figure 6.2B: Index Page Execution Stream under district Login contains following Types: 1. All Streams 2. ADB(PMGSY) 3. World Bank(PMGSY) 4. Regular(PMGSY) 5. ADB(STATES) 6. World Bank(STATES) 7. RIDF 8. STATES 9. RSVY 10. Missing Links 11. NABARD 12. Others Stream ADB (PMGSY) & World Bank (PMGSY) are for some states not for all state.
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6.1.1
Data Entry
6.1.1.1 Work program This Sub Module enables DPIU to baseline the information related to agreed Work Program with the contractors. The data is entered related to scheduled start and end date of various heads for Construction/ Upgradation of road works. To access this Sub Modules, Select Work Program from the Figure 6.2 A(Index page) and press shown in Figure 6.3. to get the list of sanctioned road works as
Figure 6.3: List of roads (work program) Click on the link Work Program (Figure 6.3) to get the data entry screen for the selected road.
Figure 6.4: Entry screen (Work program)
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To add new head item, select the head item from the selection box, enter start date, end date and the value of work to be completed and Click Add link as shown in Figure 6.4. This data act as the baseline for monitoring the progress of work. The actual progress is to be entered in the Sub Modules Progress as described in section 6.1.1(c). 6.1.1.2 Payment Schedule This Sub Module enables DPIU to baseline the information related to schedule of payment as agreed with the contractors. To access this Sub Module, Select Schedule Of Payment from the Figure 6.2(Index page) and press road works as shown in Figure 6.5. to get the list of sanctioned
Figure: 6.5 List of road works (Schedule of payments)
Click on the link Schedule of Payment (Figure 6.5) to get the data entry screen for the selected road as shown in Figure 6.6.
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Figure 6.6: Enter Schedule of payment Select the Month and Year from the selection box, enter the scheduled amount to be paid (in Rs lacks) and click Add button as shown in Figure 6.6 to save the data. To Delete, Click on Delete link corresponding to the entry to be deleted
6.1.1.3 Progress Select Progress sub-module from the Figure 6.2A (Index page) & Stream from the Figure 6.2B (Index page) and press button to get the list of road works as shown in Figure 6.7. In the
data entry for Progress section, DPIUs can make entries for Work Entries a. CD Works b. Long Span Bridges c. Physical Progress of PMGSY Works d. Financial Progress of Road Works e. Upload Images
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Figure 6.7: List of Sanctioned and Finalized Agreement Roads
a) CD Works: Click on the link CD Works as shown in the Figure 6.7 to open the screen for data entry of CD works along the road works.
Figure 6.8A: CD Works
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Figure 6.8B: Long Span Bridge Works b) Long span Bridge Works: Click on the link Long span Bridge Works as shown in the Figure 6.7 to open the screen for data entry of Long span Bridge Works along the road works. c) Physical Progress: Click on the link Physical Progress as shown in the Figure 6.7 to open the data entry screen for entry of Physical progress of PMGSY works. The physical progress for work is to be entered monthly. If the road is already completed, select Completed from the selection box as shown in Figure 6.9. Otherwise select In Progress and makes entries for details of completion of various stages of the roadwork i.e. Preparatory Work, Earthwork etc. The details are to be entered in terms of length of road works completed.
Figure 6.9 Physical Progress d) Financial Progress: Click on the link Financial Progress as shown in Figure: 6.7 to open the data entry screen for entry of financial progress of road works. The financial progress is to be entered monthly. Select Month and Year from the selection box. Enter the data related to Value of Work Done Upto last month and during the month, Payment made up to last month and during the month etc and click on ADD button as shown in Figure 6.10A. If the work is completed and final payment is already made to the contractor, select Is Final Payment Made = Yes, and enter the Date.
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Figure 6.10A: Financial Progress
Figure 6.10B: Financial Progress e) Upload Images: Click on the link Images as shown in Figure: 6.7 to open the screen for uploading of images against the selected road. Click on the link Upload New File as shown in Figure 6.10C & 6.10D to upload a new image file.
Figure 6.10C: Upload Image
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Figure 6.10D: Upload Image
6.1.1.4 Bill Generation This Sub Module helps DPIU to generate bill for the items executed on the Road Woks. To access this Sub Module, Select Bill Generation from the Figure 6.2(Index page) and press to get the list of road works according to Agreement Number shown in
Figure 6.11 A.
6.11 A Bill Generation Index Page On Selecting Phase & Agreement Number the list of the Road Works will populate as shown in the Figure 6.11 B
Figure 6.11 B List Of Road Works
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Then Enter Bill Month, Bill Year, Bill Date, Bill Number & Select the Road work from the list for which you want to generate Bill. As shown in Figure 6.11 C
Figure 6.11 C Select Road From List Then click on the Submit button as shown in the Figure 6.11 C. After Submit item list will display according to chapter wise. Select chapter click on Go button for getting the items list executed on the selected road works as shown in Figure 6.11.D
Figure 6.11 D Chapter Wise List of Items For Entering the Quantity & Rate for Selected road Work click on the Edit button as shown in the Figure 6.11 D, Then enter Quantity, Rate as shown in the Figure 6.11 E
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Figure 6.11 E Once you Entered Quantity & Rate for all the items executed on the Selected Road Works click on the Finalize button to get Bill. After Finalize the bill you can not Edit the Entered Items. As Shown in the Figure 6.11 F
Figure 6.11 F Finalize All the Items Final Bill will generate after Finalize all the Details as shown in Figure 6.11 G
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Figure 6.11 G Final Bill
Reports This section allows viewing various reports based on data entered at various levels. The user can only view the information in order to verify data entry. To view reports, click on the Reports icon on the Index page (Figure 1.3). It will display a menu. Select Execution from that menu as shown in Figure 6.12.
Figure 6.12: Report Section
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On selecting Execution, following page opens. This page lists all the reports for Execution module in Report selection box.
Figure 6.13: Index Page As shown in Figure 6.13, there are four sub modules in Execution module. 1. Work Program 2. Payment Schedule 3. Financial Progress 4. Physical Progress 5. Bill Generation
6.1.2.1 Work Program Select Work Program in the Sub Module selection box from index page as shown in the Figure 6.13 and click button to get the list of road works as shown in Figure 6.14.
Clicking on the link Work Program will open the payment schedule of the selected road.
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Figure 6.14: Work Program 6.1.2.2 Payment Schedule Select Payment Schedule in the Sub Module selection box from index page as shown in the Figure 6.13 and click button to get the list of road works as shown in Figure
6.15. Clicking on the link Schedule of payments will open the payment schedule of the selected road.
Figure 6.15: Schedule for payments
6.1.2.3 Physical Progress: Select Physical Progress in the Sub Module selection box from index page as shown in the Figure 6.13 and click button to get road wise physical
progress as shown in the Figure 6.16. The phase of the road can be selected from the selection box as shown in the Figure 6.16.
Figure 6.16: Physical progress 6.1.2.4 Financial Progress: Select Financial Progress in the Sub Module selection box from index page as shown in the Figure 6.13 and click button to get road wise financial
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progress as shown in the Figure 6.17. The phase of the road can be selected from the selection box as shown in the Figure 6.17.
Figure 6.17: Financial Progress 6.1.2.5 Bill Generation Select Bill Generation in the Sub Module Selection box from the index page as showed in the Figure 6.13 and click button to get page as shown in Figure 6.18 A
Figure 6.18 A Index Page For Bill Generation Report
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Select Phase, Agreement Number, Bill Month, Bill Year & Bill Number to get Report of the previously entered Bill. As shown in the Figure 6.18 B Final Bill Report
Figure 6.18 B Final Bill Report
6.2 State Login All features and functionality under State login is same as described for district login for both Data Entry & View Reports Section. The State users can view, add, modify and delete the data of all the districts with in the State. At State level you can select district according to your choice.
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Figure 6.19: District Selection at State Level Login
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Online Management, Monitoring and Accounting System User Manual Ver 2.

Figure 6.1: Data Entry

Figure 6.2A: Index Page

Figure 6.4: Entry screen (Work program)

Figure: 6.5 List of road works (Schedule of payments)

Figure 6.7: List of Sanctioned and Finalized Agreement Roads

Figure 6.8A: CD Works

Figure 6.10A: Financial Progress

Figure 6.10C: Upload Image

Figure 6.10D: Upload Image

Figure 6.11 B List Of Road Works

Figure 6.11 G Final Bill

Figure 6.12: Report Section

Figure 6.15: Schedule for payments

Figure 6.18 A Index Page For Bill Generation Report

Figure 6.18 B Final Bill Report

Figure 6.19: District Selection at State Level Login

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