Etf JP 00217 2008

Application Form, Tempus Joint Project Deadline: 28/04/2008
European Commission
Tempus IV
FIRST CALL FOR PROPOSALS N EAC/04/2008
Application Form Joint Project 2008
Training in European Legislation for Safety and Quality
Registration number: Registration number (leave empty)
Reception Number: ETF-JP-00217-2008
SUBMISSION PROCEDURE
Please read carefully the following explanations and instructions (pages 1-5) concerning the submission of your proposal. Applicants are requested to access and download the application form from the internet: http://ec.europa.eu/tempus. Only applications using the correct form will be accepted and processed. Before completing the form, please read the Tempus IV Call for Proposals EAC/04/2008, which can be obtained from the Tempus website at the following address: http://ec.europa.eu/tempus. Applicants have the choice of submitting the application in English, French or German. The application must be word-processed, using a computer. Hand written applications will not be accepted. Applications must be sent by e-mail, and this version will be used for assessment purposes; changes made after the original submission will not be accepted or considered. All signed original supporting and administrative documents must be sent by registered mail in one package (documents sent separately will not be accepted) at a later deadline. Applications sent by post or fax and supporting and administrative documents sent by e-mail (as PDF documents) or fax will not be accepted. The deadline for submission of the application form by e-mail is 28 April 2008, 16:00 Central European Time. Applicants are strongly advised not to leave the submission of their applications until the last possible moment. Applicants should consider that problems arising can only be dealt with during office hours and that technical support will be guaranteed until 16:00 (Central European time) on 28 April 2008. Applicants are therefore strongly advised to submit applications in a timely manner. Sections of the application that are not available electronically, for example CVs of external experts or profit and loss accounts, do not need to be sent by e-mail (please see Section VII: Check List at the end of this application form). The e-mail-based applications must be sent to:
Tempus-JP-2008@etf.europa.eu
Following the submission of the application by e-mail, applicants will receive an electronic acknowledgement of receipt by the 5th of May 2008 at the latest, indicating the reception number assigned to the application. This acknowledgement will be sent to the e-mail address from which the application has been submitted. The registration number must be indicated in the cover letter accompanying the supporting and administrative documents to be sent by post. Applicants should not staple the original supporting and administrative documents and should ensure that the reference numbers indicated on the endorsement letters are in accordance with the ones used in section II, List of Partners.
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The deadline for submission of the original supporting and administrative documents, by post, is the 15th of May 2008, as dated per post mark. Only those supporting and administrative documents accompanied by a cover letter referring to a valid registration number will be accepted. Please note, that applicants will not receive an acknowledgement of receipt for the submission of their original supporting documents. However, applicants will be contacted in case these documents should not have reached the European Commission by the 30th of May 2008. The signed original supporting and administrative documents and one copy thereof must be sent in the same envelope, using registered posting to:
European Commission DG Education and Culture Unit A.5 B-1049 Brussels Belgium
The original supporting and administrative documents and one copy sent by post must be complete in accordance with Section VII: Check List of this application form. Applicants should be aware that only postal or courier registration slips indicating the project registration number will be accepted as proof of dispatch. Applicants should be aware that upon completion of the selection procedure all communication concerning this application (such as information on the decision, the provision of feedback to unsuccessful applicants, etc.) will solely take place with the person indicated in this application as grant applicant (reference number 1 in section II, List of Partners). The information provided in the application is subject to EU legislation on protection of personal data and confidentiality of information. For further information, please check:
http://ec.europa.eu/justice_home/fsj/privacy/
NB: Applicants should send an electronic copy of their proposal to the Tempus National Contact Point (for EU-based applicants) and the National Tempus Office (for applicants based in the partner countries). Electronic addresses are available from the Tempus website: http://ec.europa.eu/tempus
THE APPLICATION FORM

This application form contains features that allow the automatic transfer of information into the database used for the selection and narrows down the possibility of applicants possible mistakes. Applicants will find below some explanations on the structure of the form as well as some instructions on how to fill it in. Should you encounter any problems, do not hesitate to contact the Tempus Department of the European Training Foundation for prompt support to technical problems, at the e-mail address: Tempus_IT_Team@etf.europa.eu For content-related queries please contact: EAC-TEMPUS-CALL-2008@ec.europa.eu How to complete the form: The structure of the following sections of this form is protected. - Section I: Declaration on Exclusion and Selection Criteria Agreement on Publication Endorsement Letters Technical Capacity Declaration for Qualifying as Public Body (if applicable) List of National Member Entities (if applicable) Profit and Loss Accounts (if applicable) - Section II: Basic Data of the Project List of Partners - Section III: Project Particulars - Section IV: Summary of the Project - Section V: Funding requirements - Section VI: Administrative Documents: Legal entities, Financial identification Applicants are allowed to fill in only the specific fields, which are highlighted in grey while the rest of the form is not editable. There are free-text fields, where any text can be inputted (ex: <<Example text field>>), and selection fields, where you will have to select from a list of predefined values (ex. Choice 1). As a general rule, in order to type into a field or to select a tick box, click on it with your mouse. You can also easily move from one field to the next using the TAB or arrow keys. In case the requested information is to be provided in the form of a list, you can start a new line after each individual entry by clicking on the enter key, within the same field, as in a normal word document. Please note that some fields are automatically filled-in based on your input in other fields. For instance, you will only have to input the project title once on the cover page, and it will be displayed in all other sections of the application requesting this information. In general, you should always fill in the first field, requesting the information, which will then be copied into subsequent sections. We therefore recommend that you fill in the form starting from the cover page. In order to ease the navigation in the application form, we recommend using the Document Map feature (from MS Word menu, View Document Map) Beside these general hints please note the following: - Section II, List of partners: The form includes a limited number of boxes for participating partners and individual experts. Should you plan to involve more partners and/or individual experts than the number provided in this form, please insert their data in the field called: Contact details for additional partners and Contact details for additional individual experts (providing the same information as is requested in the protected boxes for partners and experts). - Section V, Funding requirements: The Summary table n8 (Summary of project funding requirements) will be automatically filled in with the total costs of each heading in the relevant tables n 1-6. Furthermore, within table n8, the percentage of co-financing of the project will be verified automatically, once the amount to be co-financed is inserted in the proper field in table n7.
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The following sections need to be completed.
The declarations requested in the following pages [Section I; the "Declaration on Exclusion and Selection Criteria", the "Agreement on Publication", the endorsement letters to be provided and the "Declaration for Qualifying as a Public Body" (where applicable)] should be signed by the grant applicant and by the person at the grant applicant's legal entity who is legally authorised to engage the legal entity itself: in case of higher education institutions that means the rector, vice-rector, president or vice-president, in case of other legal entities the minister, secretarygeneral, chairman, executive director or their deputies. Please note that applicants must be legal entities based in the European Union or in Tempus partner countries.
SECTION I: DECLARATION ON EXCLUSION AND SELECTION CRITERIA

To be completed by the Grant Applicant 1. We have stable and sufficient resources of funding to maintain our activities throughout the period during which the project is carried out; 2. We are not bankrupt or being wound up, are not having our affairs administered by the courts, have not entered into an arrangement with creditors, have not suspended business activities, are not subject of proceedings concerning those matters, and are not in any analogous situation arising from a similar procedure provided for under national legislation or regulations; 3. We have the professional competencies and qualifications required to complete the proposed project; 4. We have not been guilty of grave professional misconduct proven by any means which the contracting authority can justify; 5. We have not been convicted of an offence concerning our professional conduct by a judgement which has the force of res judicata; 6. We have not been subject of a judgement which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the Communities financial interests; 7. Following an award procedure financed by the Community budget, we have not been declared to be in serious breach of contract for failure to comply with the contractual obligations; 8. We have fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which we are established or with those of the country of the contracting authority or those of the country where the contract is to be performed. We, the undersigned, certify that the information given above and in the following project proposal is correct to the best of our knowledge, and that the proposal has been endorsed by the relevant authorities representing the partners. We, the undersigned, have taken note that if found guilty of false declarations,we will receive financial penalties in proportion to the value of the grants in question.
Training in European Legislation for Safety and Quality Title of the project: Ref. Nr. 0 - Legal Representative of the applying legal entity: First name and surname: Prof. Kamen Veselinov Place: Sofia Date: 22/04/2008 (dd/mm/yyyy) Position: Rector Signature: Ref. Nr. 1 - Grant Applicant: First name and surname: Assoc.Prof. Milka Vicheva Signature: Place: Sofia Date: (dd/mm/yyyy) 22/04/2008 Registration Number:
(Obtained after submission)
Official stamp or seal of the applying legal entity:
SECTION I: AGREEMENT ON PUBLICATION

To be completed by the Grant Applicant
In case our proposal will be selected we agree that the Commission will publish the following information: - name and address of the beneficiary, - subject of the grant, - amount awarded and rate of funding
Training in European Legislation for Safety and Quality Title of the project: Ref. Nr. 0 - Legal Representative of the applying legal entity: First name and surname: Prof. Kamen Veselinov Place: Sofia Date: 22/04/2008 (dd/mm/yyyy) Position: Rector Signature: Ref. Nr. 1 - Grant Applicant: First name and surname: Assoc.Prof. Milka Vicheva Signature: Place: Sofia Date: (dd/mm/yyyy) 22/04/2008 Registration Number:
Official stamp or seal of the applying legal entity:
SECTION I: ENDORSEMENT LETTERS

All partners (except the applicant legal entity) must submit an endorsement letter to confirm their role and willingness to participate in the project; these must be submitted together with the other supporting and administrative documents by the deadline of the 15th of May 2008.
Applicants should follow the model below.
MODEL ENDORSEMENT LETTER OFFICIAL HEADED PAPER OF THE PARTNER OBJECTIVE: ENDORSEMENT OF THE TEMPUS PROJECT: (FULL TITLE OF THE PROJECT) CONTENT: Give details of the application, confirming the support of the partner for the project. Specify the role of the partner in the project and give details on the contact person. For a partner from one of the partner countries indicate how the project fits into the development strategy of that partner country in the context of the reform of their higher education system. Please insert a confirmation sentence stating that the partner has read the whole application, including the financial details, and is aware of the specific role it will have in the project. SIGNATURE of the person legally authorised to represent the partner: In the case of higher education institution, this means the rector, vice-rector, president or vicepresident. In the case of other legal entities, this means the minister, secretary-general, chairman, executive director or their deputies POSITION of the person legally authorised to represent the partner DATE: please remember that the date on the endorsement letter must be before the Joint Project application deadline (i.e. 28 April 2008) OFFICIAL STAMP or SEAL of the partner
SECTION I: TECHNICAL CAPACITY

In order to permit an assessment of their technical capacity, applicants must submit:
A brief CV (maximum of 2 pages) of the grant applicant, proposed members of the key project staff and of each proposed individual expert. The CV of the individual expert has to make explicit reference to the expertise he/she will provide in the Joint Project proposal. a list of projects already undertaken in the relevant field by the applicant and by the partners.
SECTION I: DECLARATION FOR QUALIFYING AS A PUBLIC BODY

To be completed by the Grant Applicant if applicable For the purpose of this call, the following bodies shall be considered to have the necessary financial, professional and administrative capacity and the necessary financial stability: higher education institutions recognised as such by participating countries, as well as institutions or organisations in the higher education sector which have received over 50 % of their annual revenues from public sources over the last two years, or which are controlled by public bodies or their representatives. We, the undersigned, declare by our honour that our institution complies with the above-mentioned definition of public body.
Training in European Legislation for Safety and Quality Title of the project: Ref. Nr. 0 - Legal Representative of the Applying Higher Education Institution: First name and surname: Prof. Kamen Veselinov Place: Sofia Date: 22/04/2008 (dd/mm/yyyy) Position: Rector Signature: Ref. Nr. 1 - Grant Applicant: First name and surname: Assoc.Prof. Milka Vicheva Signature: Place: Sofia Date: (dd/mm/yyyy) 22/04/2008 Registration Number:
Official stamp or seal of the Applying Higher Education Institution:
SECTION I: LIST OF NATIONAL MEMBER ENTITIES

To be completed by the Grant Applicant if applicable If the applying legal entity is an association/organisation/network of higher education institutions as stipulated in the call for proposals (see 5.1.1 Grant applicants in the Call for Proposals EAC/04/2008) the applicant must fill in the following table for each of its national member entities. Refer to the Call for Proposals EAC/04/2008, Annex 5, Glossary of codes (page 49) for the relevant two letter codes assigned to countries. For Kosovo -1244, the code "12" should be used.
Reference Number: 1 - National member entity of the applying association/organisation/network Title: First name: Function at organisation: Name of the organisation: Type of organisation: Country*: Town: Address: Phone: Fax: E-mail: Country code: Country code: City Code: City Code: Phone Nr.: Fax. Nr.:
Mrs.(F)
Surname:
<<Click here to select>>

Postal code:
Reference Number: 2 - National member entity of the applying association/organisation/network Title: First name: Function at organisation: Name of the organisation: Type of organisation: Country*: Town: Address: Phone: Fax: E-mail:
* Refer to the Call for Proposals, Annex 5, Glossary of codes (page 49) for the relevant codes assigned to countries, which specifies a two letter code for each country. For Kosovo -1244, the code 12 should be used
Mrs.(F)
Surname:

Postal code:
Country code: Country code:
City Code: City Code:
Phone Nr.: Fax. Nr.:
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Mrs.(F)
Surname:

Postal code:
Mrs.(F)
Surname:

Postal code:
11
Mrs.(F)
Surname:

Postal code:
Mrs.(F)
Surname:

Postal code:
12
Mrs.(F)
Surname:

Postal code:
Mrs.(F)
Surname:

Postal code:
Contact Persons of additional National Member Entities

Should the list of National Member Entities exceed 8, please use the following space to add additional members. The following information must be included for each contact person: Title, first name and surname, position at institution, type of organisation, name of institution, name of faculty, name of department, COMPLETE address, Phone, Fax and e-mail.
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SECTION I: PROFIT AND LOSS ACCOUNTS

To be attached by the Grant Applicant if applicable If the applying legal entity is not or does not qualify as a public body or is not an international organisation it has to provide its profit and loss accounts together with the balance sheet for the last three financial years for which the accounts have been closed.
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Application Forms; Tempus Joint Project Deadline: 28/04/2008
SECTION II: BASIC DATA ON THE PROJECT

Title of the project The title should be concise and accurate, and should not exceed 50 characters in length. For example: Finance and Administration Training for Civil Servants. Training in European Legislation for Safety and Quality Acronym of the project For example: F.A.T.C.S T. E. L. S. Q. Type of the project Please select from the list below:
Higher Education and Society(HES)

Project duration Please select from the lists below:
up to 3 yrs
Specific Objectives of the project
To give-up training programs for post-graduate education in the universities of partner countries; To develop training materials and methods for training on subjects from European legislation for safety and quality (ELSQ); To train staffs of trainers at the universities from the partner countries; To create Centers at the universities from partner countries for training of students and postgraduates; To create Balkan Academia for coordination and knowledge exchange among the Centers.
Partner country/ies involved Please tick the relevant box/es: Western Balkans AL Albania BA Bosnia and Herzegovina HR Croatia ME Montenegro MK former Yugoslav Republic of Macedonia RS Serbia 1244 Kosovo
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 Eastern Neighbouring Area AM Armenia AZ Azerbaijan BY Belarus GE Georgia MD Moldova RU Russian Federation UA Ukraine
Southern Neighbouring Area DZ Algeria EG Egypt IL Israel JO Jordan LB Lebanon Central Asia KG Kyrgyzstan KZ Kazakhstan TJ Tajikistan Has the grant applicant institution (Ref. No.:0) previously acted as a grant holder / contractor for a European Commission grant / contract? (Please select from the button below.) TM Turkmenistan UZ Uzbekistan MA Morocco PS Territory governed by the Palestinian Authority SY Syria TN Tunisia
Yes
If yes, please provide the registration number of the most recent grant agreement / contract: IB-JEP 14351-1999 Please specify with which Directorate General of the European Commission the project had been carried out: DG Education and Culture Subject area code Please refer to the Glossary of Codes in Annex 5 the Tempus IV Call for Proposals, EAC/04/2008 in order to find the code for the relevant subject area. Please insert ONE code only:
820
The proposal had already been submitted in a previous call: If yes, please provide the registration number: 1. 2. 3. Reference number of previous Tempus projects in which some or all partners have been involved (if any): JEP - 14351-1999 JEP 07566 1994 JEP JEP 16 JEP JEP
Yes
Application Forms; Tempus Joint Project Deadline: 28/04/2008 JEP - 41128_2006 JEP JEP -
Language of application and of future correspondence All future correspondence related to your project will be in the language that you choose among English, French or German. Please select from the list below:
English(E)
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SECTION II: LIST OF PARTNERS

Partners involved in the project:
Reference number: 0 Legal representative of the applying legal entity (same person as listed in the declaration under Ref. nr. 0) Title: First name: Function at organisation: Name of the organisation: Type of organisation: Erasmus Univ. Charter N Legal Status: Faculty: Department: Country*: Town: Address: Phone: Fax: E-mail: BG Sofia 8, Kliment Ohridski St. Country code: Country code: 00359 00359 City Code: City Code: 2 2 Phone Nr.: Fax. Nr.: 965-24-50 868-53-43 Postal code: 1000
Mr.(M)
Kamen Rector Technical University of Sofia Surname: Veselinov
Higher Education Institution:

66389-IC-1-2007 BG ERASMUS-EUC-1 Compulsory for applying universities from the EU!
Public Sector(PS)
rector@tu-sofia.bg
Reference number: 1 Grant applicant (same person as listed in the declaration under Ref. nr. 1) Title: First name: Function at organisation: Name of the organisation: Type of organisation: Legal Status: Faculty: Department: Country*: Town: Address: Phone: Fax: E-mail:
Mrs.(F)
Milka Assoc. Prof, PhD. Technical University of Sofia Surname: Vicheva
Higher Education Institution Public Sector(PS)

Mechanical Engineering Fundamentals and Techniques of Design BG Sofia 8, Kliment Ohridski St. Country code: Country code: mvicheva@tu-sofia.bg 00359 City Code: City Code: 2 Phone Nr.: Fax. Nr.: 965-27-82 Postal code: 1000
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 Reference number: 2 Contact person of partner Title: First name: Function at organisation: Name of the organisation: Type of organisation: Faculty: Department: Country*: Town: Address: Phone: Fax: E-mail: EL Thessaloniki 19, Epimenidou str. Country code: Country code: 0030 0030 City Code: City Code: 2310 2310 Phone Nr.: Fax. Nr.: 286680, 286182 286680 protypation@auth.gr Postal code: 54633
Mrs.(F)
ANGELOS CHARMAN UNION OF HELLENIC SCIENTISTS FOR PROTYPATION AND STANDARDIZATION (ENEPROT) Surname: ZACHARIADIS
Non-Governmental Organisation
Reference number: 3 Contact person of partner Title: First name: Function at organisation: Name of the organisation: Type of organisation: Faculty: Department: Country*: Town: Address: Phone: Fax: E-mail:
Mr.(M)
BADEA ASSOC. PROF. PhD TRANSILVANIA UNIVERSITY OF BRASHOV Surname: LEPADATESCU
Higher Education Insitution

INDUSTRIAL ENGINEERING MANUFACTURING ENGINEERING RO BRASOV 5, MIHAI VITEAZUL str. Country code: Country code: +40 +40 City Code: City Code: 268 268 Phone Nr.: Fax. Nr.: 421318 421318 Postal code:
danlep2000@yahoo.com lepadatescu@unitbv.ro
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Mrs.(F)
VIDOSLAV PROF, PhD UNIVERSITY OF BELGRADE Surname: MAJSTOROVIC
Higher Education Institution

MECHANICAL FACULTY LABORATORY FOR PRODUCTION METROLOGY SB BELGRADE 16, KRALIJICE MARIE Country code: Country code: +381 +381 City Code: City Code: 11 11 Phone Nr.: Fax. Nr.: 3302407 3370346 Postal code: 11120
majnem@EUnet.yu
Mrs.(F)
TATJANA Surname: KANDIKJAN PROF., HEAD OF ENGINEERING DESIGN UNIT SS. CYRIL AND METODUIS UNIVERSITY, FACULTY OF MECHANICAL ENGINEERING
Higher Education Insitution

IFACULTY OF MECHANICAL ENGINEERING INSTITUTE OF ENGINEERING DESIGN, MECHANIZATION AND MOTOR VECHICLES MK SKOPJE Karpos II bb Country code: Country code: +389 +389 City Code: City Code: (0)2 (0)2 Phone Nr.: Fax. Nr.: 3099256 3099298 Postal code: +389
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 Reference number: 6 Contact person of partner Title: First name: Function at organisation: Name of the organisation: Type of organisation: Faculty: Department: Country*: Town: Address: Phone: Fax: E-mail: Reference number: 7 Contact person of partner Title: First name: Function at organisation: Name of the organisation: Type of organisation: Faculty: Department: Country*: Town: Address: Phone: Fax: E-mail:
Mrs.(F)
Surname:
Postal code:
Mrs.(F)
Surname:
Postal code:
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Mrs.(F)
Surname:
Postal code:
Mrs.(F)
Surname:
Postal code:
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Mrs.(F)
Surname:
Postal code:
Mrs.(F)
Surname:
Postal code:
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Mrs.(F)
Surname:
Postal code:
Mrs.(F)
Surname:
Postal code:
24
Mrs.(F)
Surname:
Postal code:
Mrs.(F)
Surname:
Postal code:
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Mrs.(F)
Surname:
Postal code:
Mrs.(F)
Surname:
Postal code:
Contact details of additional Partners

Should the number of partners exceed 17, please use the following space to add additional members. The following information must be included for each contact person: Title, first name and surname, position at institution, type of organisation, name of institution, name of faculty, name of department, COMPLETE address, Phone, Fax and e-mail.
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List of proposed individual experts:

Please note that individual experts cannot come from any of the partner organisations, neither as staff nor as students, as people within the partner organisations can be involved in the project directly. Reference: i Individual expert (from non-partners) proposed for specific tasks in project (CV must be included of a maximum of 2 pages) Title: First name: Function at organisation: Name of the organisation: Type of organisation: Faculty: Department: Country*: Town: Address: Phone: Fax: E-mail: Country code: Country code: City Code: City Code: Phone Nr.: Fax. Nr.: Postal code:
Mrs.(F)
Surname:
Reference: ii Individual expert (from non-partners) proposed for specific tasks in project (CV must be included of a maximum of 2 pages) Title: First name: Function at organisation: Name of the organisation: Type of organisation: Faculty: Department: Country*: Town: Address: Phone: Fax: E-mail:
Mrs.(F)
Surname:
Postal code:
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 Reference: iii Individual expert (from non-partners) proposed for specific tasks in project (CV must be included of a maximum of 2 pages) Title: First name: Function at organisation: Name of the organisation: Type of organisation: Faculty: Department: Country*: Town: Address: Phone: Fax: E-mail: Reference: iv Individual expert (from non-partners) proposed for specific tasks in project (CV must be included of a maximum of 2 pages) Title: First name: Function at organisation: Name of the organisation: Type of organisation: Faculty: Department: Country*: Town: Address: Phone: Fax: E-mail:
Refer to the Call for Proposals, Annex 5, Glossary of codes (page 49) for the relevant codes assigned to countries, which specifies a two letter code for each country. For Kosovo -1244, the code 12 should be used
Mrs.(F)
Surname:
Postal code:
Mrs.(F)
Surname:
Postal code:
List of individual experts

Should the number of individual experts exceed 4, please use the following space to add additional experts. The following information must be included for each contact person: Title, first name and surname, function at institution, type of organisation, name of institution, name of faculty, name of department, COMPLETE address, Phone, Fax and e-mail.
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SECTION III: PROJECT PARTICULARS

This application form requires a general understanding of the Logical Framework Matrix approach and some familiarity with the vocabulary associated with it. Applicants who have never used the approach are therefore advised to familiarise themselves with it and to consult one of the numerous handbooks available on the subject on the internet. In section III you are required to provide detailed information on your project in the form of narrative parts and accompanying tables; the information provided should not be repetitive but complementary. In the narrative sections you are expected to describe aspects of your project from a strategic and methodological point of view whereas in the tables you are asked to enter into greater detail in relation to aspects such as expected outcomes, activities, inputs and budgetary requirements. Applicants should note that each proposal will be assessed on the basis of the elements included in this application only. You can include web site references in your application, but the assessment of your proposal will not be based on additional information found on a website but not contained within the application.
III.1 BACKGROUND OF THE PROJECT

A maximum of four pages, (A4 size)
III.1a

Problem/s analysis
Please describe the actual situation in the Partner Country/ies - if relevant please refer to respective policies, legislation and/or regulations etc. of the staffing levels, teaching and language skills, IT skills, number of students/trainees, condition and level of equipment, facilities and infrastructure etc. at the partner institution/s or organisations that will benefit from the project, as appropriate. Your information should be descriptive and specific to the subject of the proposal. You should present the justification for the project and clearly identify the specific problem/s which the proposed project intends to solve. Explain why this/these problem/s has/have been selected to be addressed, as opposed to others, and how the project proposal fits into the development strategies of the involved partners. Also, please describe briefly how your project proposal was prepared.
Bulgarian and Rumanians experience recounts that the countries from the Balkan region meet significant embarrassments by their integration into the European Union (EU). Problems occur in different branches of social life economics, health services, education, justice etc.Mainly, the solution of problems in all branches depends on the successful participation based on equality of rights of the Balkan countries into the Single European market (SEM). Such participation is prevented by specific group of problems. So, they are due to essential differences in the principals, approaches and methods of functioning of the planning and marketing economy. The Balkan countries already 20 years accomplish transition toward marketing economy, but these differences are not surmounted.The perception and the application of principles, which work the SEM over, create particularly big differences. The following main principles may be synthesized through exploration of the governing bodies documents of the Society, as well as the contemporary conditions of the SEM:
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I. Only goods and services (products) which are safety by its purpose have rights to move free in the SEM. II. A product, having an estimated and proved conformity with a definite normative act of the European Technical Legislation (ETL) could be safety by purpose. III. When all products from a certain sort are safety by purpose, their successful participation in the SEM is defined from their competitiveness. IV. One safety product is competitive, when: 1. It is with an estimated and proved conformity with the requirements for quality, defined in a concrete normative document (European standard, technical specifications); 2. The enterprise produce the product with effective expenses, which meet the requirements for: a) safety of the environment; b) safety and healthy conditions of work; c) information security; d) food safety. The analysis of conditions and possibilities for application of these principles shows that Balkan countries face four types of problems: (1) Introduction and application of the ETL in the concrete Balkan country; (2) Creating of conditions and subjects in that country for conformity assessment of the products meeting the requirements of the concrete act from ETL; (3) Introduction of standardized management systems, which influence on the competitiveness of its enterprises; (4) Conformity assessment of the products and the management systems of the enterprises with requirements of the standards. Each type from the shown problems has its characteristics and essence. (1)ETL consists of four types obligatory European normative acts regulations, directives, resolutions and decisions. Each type has own specific way of introduction and application. Mainly, the safety of products by purpose is defined by directives, divided into Branches, Horizontally and New approach.The directives New approach are accepted for an improved type of ETL. Their application is based on the using of European standards harmonized with each directive. Some directives New approach demand using of enormous amount of harmonized standards. For example, the most used directives are: 98/37/U Machine safety is harmonized with over than 600 standards; 2006/95/U Low-voltage equipment with over than 1200 standards; 2004/108/U Electromagnetic compatibility with over than 200 European standards.
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Administrative staff of the companies in the Balkan countries poorly know the application of the obligatory sorts of acts of ETL. The directives New approach lead to significant problems because of the complexity of recognition and use of safety norms, defined in harmonized with European standards. It is necessary purposefully training and preparation to the administrative staff and to the personnel of producing enterprises for resolving of these problems. Magistracy and postgraduate work are appropriate forms. (2)The products, which characteristics are regulated with ETL, are liable to obligatory conformity assessment. These kind of problems are in the following directions: a. Necessity of qualified staff for the enterprises, which will provide for: - designing and producing of products according to the requirements of directives. - Correct implementation of their conformity assessment. b. Necessity of erection and acknowledgement of organs to qualify the conformity of regulated products and to proof their safety by meaning. For resolving of the problems it is necessary to know and to acquire the requirements for conformity assessment of the SEM. The following requirements exist: - Methods for conducting of conformity assessment; - Acknowledgement of the competence of persons who do the conformity assessment; A/ the EU governing bodies have developed Global approach, which harmonizes the way of conformity assessment. The application of the Global approach provides the opportunity the evaluated product to be marked with . That means that the marked product corresponds with the requirements of applicable directives and has right of free movement into the SEM. There are specific conditions leading to difficulties for clear view of the application of the defined modules. Some instances are as follows: - When for the module , F/ Fbis, G should be used certification and product control. - How by already certified management system of quality in accordance with EN ISO 9001: 2001 should be applied the modules D/ Dbis, E/ Ebis; - What is the difference between the application of the modules Aa1 and Aa2 or Cbis1 and Cbis2. / The competence of a body when evaluating the product conformity into the SEM is acknowledged after three check circles: a. ccreditation it defines total technical competence of a body to do a concrete type of work: testing, product control, product certification, management system certification, personnel certification; b. Authorization it defines a special competence of the accredited body to evaluate the conformity of concrete product with requirements of the directive for the concrete module of Global approach;
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c. Notification from European committee it acknowledges the body competence to evaluate the conformity of the products for free movement in the SEM. The important circumstances and requirements mentioned above lead to significant problems for assimilation from the administration in the state and social sectors as well as in the enterprise staff in the Balkan countries. For their resolving it is necessary purposeful training and preparation through Magistracy and post-graduate work. (3) The third type of problems occur because of unknowing and misunderstanding the essence of the loyal market competition. The main reason is that the Balkan countries have not overcome the long period of plan economy where in fact such kind of competition is missing. This is a fact that influences the small number (compared to the EU member states) of built according to the directions of the series N ISO 9000 and certified quality management systems. In this connection the Balkan specialists know poorly and apply rarely the quality engineering and the different instruments for quality control. The situation with the building and certifying of the integrated management systems is even worse. They are standardized separately with the following series: - Management systems (MS) for the environment - N ISO 14000; - MS for safety conditions of work OHSAS 18000] - MS for food safety - N ISO 22000; - MS for information security - N ISO 17999 and N ISO 22000. The training and preparation of specialists on building and storage of the mentioned management systems have significant meaning for the successful integration of the Balkan countries in EU and their competitive power in the UEM. (4) The forth kind of problems is because of the following main reason. In the internal markets in the Balkan countries there is no a tradition to prove the products conformity or the management system with the requirements of the voluntary standards. Thats why the Balkan specialists poorly know the meaning of the certification and accreditation for international and European acknowledgement of assessments for products quality or management system, for environment safety etc.The Balkan countries often have no own bodies for evaluation the quality of the products and management system. There are companies, which are used as offices of bodies from nonBalkan countries. Thats why the Balkan specialists can not establish what are the differences and the advantages of certification procedures and control of the different bodies.The possibilities of accreditation for acknowledgment of product quality assessment and management system are not known. They are based on the requirements, defined with the series of standards N ISO/IEC 17000 (EN45000). Conclusion. These four types of problems can be solved through creating of specialized centers for education in the Balkan countries. They should unite in a Balkan Academia for European legislation, conformity assessment and management systems. Its main tasks should be: - To create a Basic education course on the mentioned topic; - The Fundamental training course (FTC) should be taught in the united centers of the different Balkan countries.
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- The Balkan academy should give a united Certificate to all Balkan specialists, completed successfully FTC. - FTC should be multiplied in the difference countries for creating of different sub-courses, appropriate for training in the following forms: Bachelors, Masters and post-graduate work. The idea for creating the Balkan academy in accordance with that subject-matter is submitted from the Balkan coordination committee Standardization and its activities created in 2002. Representatives of the partners on this Tempus Project from Bulgaria, Greece and Serbia take part in it.
III.1b
Presentation of the partners and external experts
In this section you should explain why the selected partners are best suited to participate in the project and describe their particular expertise in relation to the project objectives. Partners should be chosen due to their specific capacities, expertise and experience necessary to achieve the project objective. Please focus on elements which are essential for the project, such as particular capacity and expertise relevant previous experience contacts beneficial to the project etc. In case of involvement of external experts, please describe their specific expertise and contribution to the project.
The main organizer of the Project is the Technical University Sofia, engineering faculty. With TEMPUS PROJECT S-JEP 07566 1994 QUALMANC Quality Training Centre during the period 1994-1997 in this faculty is created a department Quality management. With the second TEMPUS PROJECT IB-JEP 14351-1999 Training on European Directives and Standards Applying Safety and Quality Control of Industrial Products during 1999 2002 the department has been enlarge to the subject-matter European legislation, standardization, certification and quality management. In accordance with this subject-matter is created education course with six themes, recount below. They were immediate and topical for 2000. In the period 2001-2007 in accordance with this course the department has educated more than 700 Bulgarian specialists who have gained the qualification Expert of European legislation and control for safety and quality. 125 from them work for the state administration. In accordance with the partial FTC in the University has a magestry specality European legislation and quality management. The second Balkan partner and participants from EU member country is ENEPROT (an organization from Greece). It is established from lecturers and scientists from Aristotle University Thessalonici. It focuses in the sphere of the standardization management systems of the environment and safety wood. ENEPROT is leading in the Balkan region and it will supplement the development of the FTC. The third Balkan partner from the EU member country is the University Transilvania Brashov, Romania. They are specialized in the preparation of the new standard management systems safety conditions for work and information security. With these themes the third partner will completely develop the content of the FTC. The purpose of this Project is to create specialized departments in such Balkan countries, which are in a process of integration in the EU. Ss. Cyril and Methodius University, Skopje, is actively participating in the regional projects on curriculum development, harmonization of programs, students and staff mobility, multilateral and
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bilateral cooperation in selected fields of interest within TEMPUS program and other projects. The Faculty of Mechanical Engineering - Ss. Cyril and Methodius University (UKIM-FME), Skopje, is the largest faculty of this kind in the MK. The Faculty of Mechanical Engineering at the Beldrade University, the biggest university in Serbia, carreis out training in the field of the total quality. The partner staff will achiev the purposes proposed in the Tempus project.
III.2 THE PROJECT

A maximum of four pages , (A4 size). Having already identified the problems and needs in Section III.1a, in this narrative part you should describe the project fully. It must be clearly and directly related to the identified problems. Address as appropriate the following points in your description of the project: academic content pedagogical methodology involvement of academics, students and stakeholders at large quality assurance processes convergence with EU higher education policies
For example, present: a clear definition of what the duration and structure of new or up-dated course/s will be, identify any innovative subjects which will be introduced as a result of project activities and a description how the project activities will progress over time an explanation of which groups will be involved (for example, administrative/academic/students and/or their representatives,) and how they will be involved, as project staff or as target group a clear indication of how many training courses will be prepared and delivered during the project life and forecasts of how many people will be trained and a description of the improved and new skills that will be acquired by the trainees; a description of new (teaching) methodology/ies and new equipment to be introduced and of how theywill contribute to teaching, learning and managing (Joint Projects) or policy development, system change and legislation (Structural Measures) a description of what changes will be introduced at institutional level as a result of the activities; the number and duration of mobilities, etc.
You must clearly indicate the working methodologies and processes to be used. The outcomes that will be achieved in each year should be described and information on the activities, and the resources that will be required to achieve them, should be provided.
Identification of the problem: Balkan region is in a process of incorporation and confirmation in the Single European Market (SEM). Due to the non-proportional development of the separate countries in the region, a number of problems related to the successful participation of Balkan states in SEM appear.
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The proposed analysis (see III.1a) of the problems for recently incorporated countries Bulgaria and Romania, as well as for Greece, shows the following directions: European primary and secondary (technical) legislation, incl. standardization, and their applications for functioning the SEM; Management systems in: quality, environment, safety conditions of work, food safety and informational security; a) Conformity assessment in both general directions: Safety of products which ensures their free movement in SEM;
b) Competitiveness of products in SEM, especially recognition of documents from testing, control, certification and accreditation. All theses problems are also stayed before the pre-accession countries in the Balkan region. The purpose of the project is: To contribute for building Centers at the universities of the partner countries for post-graduate training in European legislation, management systems and conformity assessment. The Centers will work within framework of a Balkan Academia. This Academy will support the process of preparation for full membership in EU and SEM using training of highly qualified personnel in the field of management and production, as well as enlargement and improvement the regional cooperation in education. The concrete purpose is to create and to start working five Centers in five Balkan countries from the following two groups: group. 2 Centers at the Universities of the two pre-accession countries: Former Yugoslav Republic of Macedonia (FYRoM) and Serbia; group. 3 Centers at the Universities and organizations of the three member states of European Union (EU): Bulgaria, Greece and Romania. These centers will serve as a base of the Balkan Academia European legislation, management systems and conformity assessment. Specific purposes of the project are: To give-up training programs for post-graduate education in the universities of partner countries;
To develop training materials and methods for training on subjects from European legislation for safety and quality (ELSQ); To train staffs of trainers at the universities from the partner countries;
To create Centers at the universities from partner countries for training of students and postgraduates; To create Balkan Academia for coordination and knowledge exchange among the Centers.
Academic content:
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The base of training in ELSQ will be a Fundamental training course. The experience of the existing Centre European Technical legislation and Quality Management, created in the period of 19992002 at the Technical University of Sofia as a result of a Tempus Project IB-JEP 14351-1999 Training on European Directives and Standards Applying Safety and Quality Control of Industrial Products (19992002), will serve as a foundation of the Fundamental course proposed. The considered subject-matter has been actively developed during the period of 19992002. For that reason the proposed project has the task to enlarge and multiply the subjects of the Fundamental training course with participation of others two Balkan member states of EU Greece and Romania. It is suggested the fundamental training course to be set European Legislation, Management Systems and Conformity Assessment. That is in accordance with the above mentioned three essential directions from the subject-matter of the Balkan Academia. It is suggested this subject-matter to be presented by 10 themes (subjects). According to the experience, activities and readiness of the second group of Balkan countries until now, each Centre will train leading lecturers and will be responsible for the following subjects: ) Bulgaria, Centre at the Technical University of Sofia: 1. Functioning of European Union and European single market 2. European technical legislation and standardization 3. Systems for conformity assessment for safety and quality 4. Quality engineering 5. Quality control 6. Quality management systems ) Greece, Centre of ENEPROT Thessalonici: 7. Environment management systems 8. Food safety management systems ) Romania, University Transilvania - Brashov: 9. Management systems for health and safety work 10. Management systems for informational security Centers in the first group of Balkan countries (FYRoM and Serbia) will be created as new ones but their results and achievements will be estimated in adopting and teaching the concrete subjects from the Fundamental course. The Fundamental course will finished with getting Certificate for Expert in European legislation, management systems and conformity assessment. This qualification will be awarded and the Certificate will be published by the Balkan Academia. They will be recognized from all participants in the Tempus Project.
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Training plans for different courses and teaching forms following the needs and specifics of separate participant-countries in the project could be developed on the base of the Fundamental course. Plan of the project: The duration is planned to be 3 years (36 months), divided as follows: First stage: Preparation of the Fundamental training course duration 12 months. It includes the following activities: 1) Preparation of the training process and training materials (in English) on the corresponding subjects by the leading lecturers from Centers of the second group countries Bulgaria, Greece and Romania; 2) Academic staff from Centers in Sofia, Thessalonici and Brashov will exchange their experience to synchronize and unify subjects. For that reason a meeting of lecturers on the general subjects will be hold in the second and in the third quarters consecutively in Sofia, Thessalonici and Brashov. 3) Academic staff from Centers of the first group countries will prepare the final version of training materials on the 10 subjects of the Fundamental course. Second stage: Training of lecturers from Centers of the first group countries duration 12 months; Activity: consecutively and parallel training of the staff of 10 lecturers from the first group countries Macedonia (FYRoM) and Serbia according to the following scheme: First half-year period: The Macedonian staff will train in the Centre in Sofia; The Serbian staff will train in the Centre in Thessalonici; The Macedonian staff will train in the Centre in Brashov. Second half-year period: The Serbian staff will train in the Centre in Sofia; The Macedonian staff will train in the Centre in Thessalonici; The Serbian staff will train in the Centre in Brashov. Third stage: Pilot training and finishing the Project duration 12 months; Activities in the following directions: 1) In the first 9 months the contact persons and the staff of lecturers at the Centers in Skopje and Belgrade will: a) perform the preparation for independent training process translation and publishing of training materials in native language; b) organize the carrying out a fundamental course for training of 15 professionals from government and private administration; c) organize the stay and participation of the leading lecturers as consultants on the subjects from the
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Centers of the second group Balkan countries; Pilot courses will carry out consecutively: in Skopje during May and June; and in Belgrade during August and September.
2) Establishment of Balkan Academia and development of info- web-site. 3) analysis of the results from the pilot training and preparation of the final report on the Tempus Project. Parameters of the project and quality insurance Common parameters. It is assumed that each of the 10 subjects of the Fundamental training course will be in duration of about 20 school hours, e.g. the total duration will be approx. 200 school hours. One school hour will be provided with 5 printing pages training materials and hence for one subject it will be prepared about 100 pages training materials. The total volume of training materials for the Fundamental course is about 1000 printed pages. A school day will consist of 6 school hours, but a school week of 5 school days with 30 school hours. The Fundamental course duration of about 200 school hours will be about 33 school days or about 7 school weeks. Presentations (approx. 2 slides per page) with total sum of 2000 slides will be developed for presenting the training materials. These presentations will be developed by the leading lecturers on the 10 subjects and after that will be translated and adapted by the lecturers in Centers from the first group. A multilanguage web-site presenting the Balkan Academia will be developed. Parameters of participant countries. As it was mentioned each Centre from the second group countries will be responsible for the training on definite subjects: (1) The Centre in Sofia will be responsible for 6 subjects in 20 hours, total 120 school hours. The training duration in Sofia for the staff of lecturers from each Centre in the first group of countries (Macedonia and Serbia) will be about 4 school weeks. The six leading lecturers of the 6 subjects will have to prepare approx. 600 pages training materials (lectures) in English and Bulgarian languages and about 1200 slides. (2) Each Centre in Thessalonici and Brashov will be responsible for two subjects, total 40 school hours. The training duration for the staff of lecturers from each Centre in the first group of countries in Thessalonici and Brashov will be respectively 7 school days. The two leading lecturers of the two subjects from Centers in Thessalonici and Brashov will have to prepare about 200 pages training materials in English and Greek, respectively Rumanian languages and not more than 400 slides. (3) In addition each Centre in Bulgaria, Greece and Romania will train lecturers on the subjects of the other two countries, as follows: Bulgaria will train 4 lecturers on the subjects of Greece and Romania; Greece 8 lecturers on the subjects of Bulgaria and Romania; Romania 8 lecturers on the subjects of Greece and Bulgaria;
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Parameters of partner countries. The Centers in the partner-countries from the first group will carry out the following: (1) Translation and adopting the training materials and presentations in corresponding national language 2 countries x 1000 pages, or total sum of 2000 pages training materials and less than 4000 slides. (2) (3) Training of 10 lecturers from each partner country on the subjects of Fundamental course. Training of 15 students in pilot courses in each partner-country.
Quality control The quality control will be implemented in the following directions: 1. Administrative and financial control It will be carried out by the Project Leader and by the Council of the contact persons during the annual coordinating meetings. Terms of implementation of the planned activities and spending resources will be controlled. 2. Academic control will be realized by the Scientific Council of the project with the general scientific consultant Prof. ScD B. Sandalski at the head and with participation of lecturers staff from the countries participants in the project. The Scientific Council will discus and approve the training programs, materials, examination procedures and tests.
III.3 PROJECT OBJECTIVES, OUTCOMES AND ACTIVITIES (LOGICAL FRAMEWORK MATRIX LFM)
In order to plan and structure the projects objectives, outcomes and activities as thoroughly as possible, you are expected to complete an LFM (maximum of 2 pages), which represents a synthesis of the project. The LFM is a tool which provides an overview of the project and can assist in the design, planning, implementation and monitoring of a project. Please use the table provided further below. Details provided in the table should complement the information previously explained in the project narrative (section III.2). In addition to the project overview, which summarises the objectives and activities in the first column, you are requested to provide details on other aspects, such as indicators of progress, risks and assumptions. Wider objective: Give an indication of the medium / long-term aim to which the project is designed to contribute. Example: To ensure that the targeted Partner Country university is in a position to offer education which is targeted towards the changing needs of the economic environment. Project-specific objectives: State the specific objectives of the project. The specific objectives should indicate what is expected to have been achieved by the end of the project. The objective of your project should be SMART: Specific, Measurable, Accurate, Realistic and Time-bound.
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Example: To bring undergraduate curricula, teaching methods and library facilities at the Faculty of Economics of the University of xxx into line with the Bologna requirements by December xxx. Outcomes - Outputs: The outcomes and outputs to be produced during the project implementation should be listed in concrete terms. They should be logically linked to each other and, once again, they should be specific, realistic in relation to the duration of the project and measurable in so far as this is possible. Producing all planned outcomes and outputs will mean that the project objectives have been attained as planned. Assign reference numbers for each outcome and each output. These will be needed for the work plan (section III.4) Outputs are tangible and outcomes are rather intangible. An output (tangible) could be, for instance, newly developed teaching materials for the MSc degree in Management & Business. An outcome (intangible) could be, for example, all the experience gained in a project such as skills of management of trans-national partnerships, methods with which the final products were developed or methodologies used. Activities: The achievement of an outcome/output implies the completion of a set of related activities. Indicate which activities are planned to achieve each outcome/output. Assign subordinate reference numbers for each activity (see above). These will be needed for the work plan. Inputs: Inputs should be expressed in terms of the human resources, equipment, materials and travel considered necessary to perform the activities intended to produce the desired outcomes/outputs. Example: Two librarians from D to UKR for 3 weeks (costs of stay and travel costs); 1 part-time secretary in the co-ordinating consortium member for 6 months (staff costs); 5 computers, 2 printers at beneficiary university (equipment). Inputs should be appropriate and sufficient to undertake the planned activities. Indicators of progress: These are the sign-posts that will be used to measure the performance of the project throughout its life-cycle. These preliminary indicators are likely to be reviewed or supplemented by more specific indicators once a project is operational. Indicators should be specific in terms of quantity, quality, time and target group. Indicators provide a basis for the monitoring of the projects progress and should therefore be considered as an ongoing evaluation mechanism within the project. Assumptions and risks: Please mention in this section any factors (that is, situations, events, conditions or decisions) which are necessary for the success of the project activities, outcomes or objectives, but which are not directly under the control of the partnership. You should see these as situations or events that you think might occur. The more these situations/events are beyond the control of the partnership the higher the risk which is posed to the project if they occur. Example: That accreditation of the new curriculum might not be granted by the national authorities.
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For those identified risks, which are internal to the partnership, such as for example lack of EU language skills of partner country university staff, lack of interest from students, lack of time of university teaching staff, the partnership should foresee and indicate in the application means and activities to counter-act these risks.
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III.3
LOGICAL FRAMEWORK MATRIX LFM

Indicators of progress: Centers for post graduated training Experience exchange between the Centers Coordination in the Balkan academia for harmonized training How indicators will be measured: Number of Centers Number of trained lecturers Number of trained professionals Number of subjects for training and certifying with uniform diploma Number of joint meetings
What are the key indicators related to the wider objec- What are the sources of information on these indicative? tors?
Wider Objective:
What is the overall broader objective, to which the project will contribute?
To create Centers at the Universities in Balkan countries for postgraduate training in European legislation, management systems and conformity assessment coordinated by Balkan Academia. which will support the Pre-accession Assistance and successful participation in the European single market by training professionals for management and manufacture and will extend and develop regional cooperation in education. Specific Project Objective/s:
What are the specific objectives, which the project shall achieve?
Indicators of progress:
How indicators will be measured:
Assumptions & risks:
To provide study programs for post graduated training at the universities in Skopje and Belgrade; To prepare training materials and teaching methods for the 10-th subjects from the Fundamental training course European Legislation, Management Systems and Conformity Assessment (ELMSCA); To train academic staffs from the universities in Skopje and Belgrade; To create Centers at the universities in Skopje and Belgrade for training professionals; To establish Balkan academia for coordination, experience exchange and cooperation in training for ELMSCA
What are the quantitative and qualitative indicators What are the sources of information that exist and can What are the factors and conditions not under the showing whether and to what extent the projects spe- be collected? What are the methods required to get this direct control of the project, which are necessary to cific objectives are achieved? information? achieve these objectives? What risks have to be considered? Courses development based on the Number of initiated educated courses
teaching materials from the Fundamental Adopting new teaching methods distance training Adopting IT for teaching, learning and control Widening the scope of training professionals Cooperation agreements
Number of trained lecturers and professionals Kinds of training forms Number of used multimedia tools for teaching and training Number of category groups of trainees Number of agreements for cooperation,
support of government and non government organizations
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what extent the project achieves the envisaged results tors? Please provide the list of concrete outputs/outcomes and effects? Number of pages for teaching materials leading to the specific objective/s, using bullet points, considering the following questions for their definition: Written and published teaching materials Number of slides, What are the envisaged quantifiable and nonfor the 10-th subjects form the Fundamental Number of languages for teaching quantifiable effects and benefits of the project? course materials and slides What improvements and changes will be produced by Presentation of the subjects Number of meetings the project?
Application Forms; Tempus Joint Project Deadline: 28/04/2008 How indicators will be measured: Outputs (tangible) and Outcomes (intan- Indicators of progress: What are the indicators to measure whether and to What are the sources of information on these indicagible):
Assumptions & risks:

What external factors and conditions must be realised to obtain the expected outcomes and results on schedule?
ensuring technological tools for communucations ; lack of enough lecture rooms
1. newly developed teaching materials 2. experience exchange between lecturers 3. trained lecturers from fYRoM, Serbia 4. adapted teaching materials for pilot courses 5. pilot courses in fYRoM and Serbia 6. methodological experience assimilated 7. informational WEB site developed 8. project administrating Activities:
What are the key activities to be carried out and in what sequence in order to produce the expected results?
Meetings and exchange of teaching materials Exam tests and procedures, Methods and tools for lectures delivering Publishing on the WEB site of Balkan academia
Number of exam procedures Kind of certificate got for the respective qualification Number of used multimedia tools Number of languages, thematic sections and publications on the WEB site
Inputs:
What inputs are required to implement these activities, e.g. staff time, equipment, mobilities, publications etc.?
Assumptions, risks and pre-conditions:

What pre-conditions are required before the project starts? What conditions outside the projects direct control have to be present for the implementation of the planned activities?
1.1 development of teaching materials 1.2 translation of teaching materials 1.3 printing and publishing 1.4. preparation of slides 2.1 meeting for experience and teaching materials exchange 3.1 training lecturers from fYRoM 3.2 training lecturers from Serbia 4.1 translation of teaching materials 4.2 adaptation of teaching materials 4.3 printing and publishing 5.1 training trainees in pilot courses 6.1 leading lecturers consultation during pilot courses 7.1 development WEB site of the Balkan academia 8.1 coordinating meetings 8.2 administrating and acounting
10 lecturersx4 months x10days; 3 translators -125 days; printing of 3x10 sbj. x100p.; 10 lecturers from BG, RO and EL x2 countries x1 week; 10 lecturers x 2 course x20 hours; 1 translator - Bulgarian to English x30days; 1 translator Romanian to English x7 days; 1 translator - Greek to English x7 days; 20 lecturers from MK and RS x4 weeks in BG; 20 lecturers from MKand RS x10 days in EL and RO; 3 translators - English to native language x 60 days; 20 trainees from pilot course in RS and MK x 35 days; printing of 2x10 subjects x100 p.,1 server, 6 projectors, 6 laptops, 2 proj. screens, 4 printers; 20 lecturers from MKand RS x20hours; Univ. CMM, 10 lecturers from BG, EL and RO x5 days in MK and SR; WEB designers - 1x3 months and 5x1 months; 7 adm.x5 days in BG, EL and RO 43
stable political and economical statement in Balkan countries
III.4
WORKPLAN
Please use the model provided. Applicants are expected to complete a one-page work plan for each project year. For each year of your project proposal, please complete a work plan indicating the deadlines for each outcome and the period and location in which your activities will take place. Please create additional work plan tables if further space is needed. The same reference and sub-reference numbers as used in the logical framework matrix must be assigned to each outcome and related activities. M1 = first month of the project year; 12 M = 1 year; 4 weeks = 1 M. Please use one symbol (= / X) to represent one week.
WORKPLAN for first project year Activities Ref. N /Sub Ref. N 8 8.1 1 1.1 1.2 2 2.1 1 1.4 1.3 Title M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12
Project administrating Coordinating meeting of administrative staff in Sofia Newly developed teaching materials Development of teaching materials for the 10-th subject from the O 1 = Fundamental course Translation of teaching materials from Bulgaran, Greek and Romanian in English Experience exchange between lecturers Meetings held consecutively in Sofia, Thessalonici and Brashov for experience and teaching materials exchange Newly developed teaching materials Preparation of slides and presentation in English language Printing and publishing the teaching materials (100 published copies in English and 500 in Bulgarian, Greek and Romanian)
1= 2= 2= 2= 1=O O4 = 4= 4= 4=O
1=
1=
1=
O 2=
2=
4= O4=
4=O 2=O
Starting and end date of Outcome: Activity carried out in the EU/Candidate Country: Activity carried out in the Partner Country (ies):
O = X
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 WORKPLAN for second project year Activities Ref. N /Sub Ref. N 3 3.1 3.2 3.1 3.2 3.1 3.2 8 8.1 Title Trained lecturers from fYRoM and Serbia Training 10 academic lecturers from fYRoM in Sofia Training 10 academic lecturers from Serbia in Thessalonici Training 10 academic lecturers from fYRoM in Brashov Training 10 academic lecturers from Serbia in Sofia Training 10 academic lecturers from fYRoM in Thessalonici Training 10 academic lecturers from Serbia in Brashov Project administrating Coordinating meeting of administrative staff in Thessalonici. M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12
4= = = 4= = = =
O = X
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 WORKPLAN for third project year Activities Ref. N /Sub Ref. N 4 4.1 4.2 4.3 5 5.1 5.1 6 6.1 8 8.1 7 7.1 Title Adapted teaching materials for pilot courses Translation of teaching materials and slides from English to the native language Adaptation of teaching materials and slides from fYRoM and Serbia Printing and publishing of teaching materials in native language (300 copies in fYRoM and Serbia) Pilot courses in fYRoM and Serbia Training 15 trainees in a pilot course in Scopje Training 15 trainees in a pilot course in Belgrade Methodological experience assimilated Leading lecturers consultation during pilot courses Project administrating Coordinating meeting of administration staff in Brashov Informational WEB site developed Development of WEB site of the Balkan academia Development of WEB site of the Balkan academia in English and native languages of Bulgaria, Greece, Romania Development of WEB site of the Balkan academia in native languages of fYRoM and Serbia Project administrating Coordinating meeting of administrative staff in Sofia M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12
O4X
4X
4XO O4X O4X
O3X
4XO O4X 3XO X
X =
O4 =
4= 4= 4X
4=O
8 8.1
O = X
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III.5
OUTCOME & ACTIVITY TABLES
The outcome tables enable you to give precise details on each expected outcome and the related activities. You should also provide details on the resources needed for each outcome. Please create additional tables if further space is needed. The following types of information will be required: Please fill in the same title and reference number for each outcome as provided in the Logical Framework Matrix. Please include assumptions and risks for each outcome where relevant. Please provide a representative title for each activity together with a sub-reference number, starting and ending date. An adequate description of each activity; what will be done, when, where and how. The partner/s or experts who will carry out an activity should be stated, specifying which staff from which of the partners will be responsible for and carry out each single activity (e.g.: Senior administrative staff from university A; the rectorate of university B; finance officers from institution C; quality control staff from institution D, etc.). It is not sufficient to merely list some (or all) partners. For each activity a target group must be clearly identified. A target group is composed of the direct beneficiaries of the activity and could typically include one or more of the following: Academic staff of a given department, university administrative staff, students, trainees participating in a training course, etc. Please quantify your target group and state precisely who they are and where they are located (e.g.: 5 librarians of university A; 20 secondary school teachers, 25 students from the institutions B, C and D; 10 administrators at the Ministry of Education; etc.). This is particularly important for projects in which several Partner Country institutions are involved. All the resources (financial, human, material) needed to execute an activity must be described in the Input row. The information provided should be specified and itemised. For staff costs please provide information on the type of staff , where they come from and what the hourly rates are (e.g.: x academic staff from EU institution A multiplied by x hours multiplied by x Euro). In case of staff and student mobilities, you must indicate the number of people, the direction and duration of each of the mobilities (e.g.: 5 PC staff to EU institution A for B number of weeks). For equipment, you should quantify and describe the equipment needed for each activity (e.g.: 15 computers and 1 network printer). For each outcome you should indicate the types of expenditures that will be necessary by filling in the related costs table at the end of this section. You should not duplicate expenditure under more than one outcome, as the sum of the total budget required for each outcome should correspond to the totals indicated in Section V, Table 8, Summary of project funding requirements. Overheads should be accounted for only once, under the outcomes and activities table for Management of the Project. For Dissemination and Sustainability, Quality Control and Monitoring, and Management of the Project, you must also provide a description of the strategy you will adopt
47
OUTCOME/OUTPUT AND ACTIVITY TABLES

Outcome/output title: Starting date: Related Assumptions and risks: Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s: Development of teaching materials 15.01.2009 End date: Sub Ref. N: 1.1 Newly developed teaching materials 15.01.2009 End date: 31.12.2009 Ref. N: 1
15.05.2009
leading lecturers develop teaching materials for the Fundamental course Academic staff of 10 leading lecturers from EU 6 lecturers from Technical University of Sofia, 2 lecturers from ENEPROT of Thessalonici, 2 lecturers from Transilvania University of Brashov delivering lectures in the Fundamental course Academic staff of 10 lecturers from the Ss. Cyril and Methodius University of Skopje; Academic staff of 10 lecturers from the University of Belgrade 6 persons from academic staff from Technical University of Sofia x4 months x 2 weeks x5 days x56Euro=13440 Euro
Inputs:
2 persons from academic staff from EU ENEPROT x4 months x 2 weeks x5 days x180Euro=14400 Euro 2 persons from academic staff from EU Transilvania University of Brashov x4 months x 2 weeks x5 days x94Euro=7520 Euro Total sum (academic staff EU) =35360 Euro
Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: 15.05.2009
Translation of teaching materials End date:
Sub Ref. N:
1.2
15.09.2009
Translation the teaching materials from Bulgarian, Greek and Romanian to English 1 translator from Bulgarian to English translates teaching materials of the 6 lecturers from Technical University of Sofia 1 translator from Greek to English translates teaching materials of the 2 lecturers from ENEPROT of Thessalonici 1 translator from Romanian to English translates teaching materials of the Transilvania University of Brashov Academic staff of 10 lecturers from the Ss. Cyril and Methodius University of Skopje;
Target group/s:
Academic staff of 10 lecturers from the University of Belgrade 1 translator from Bulgaria x 75 days(600/8) x43 Euro=3225 Euro
Inputs:
1 translator from Greece x 25days(200/8) x147 Euro=3675 Euro 1 translator from Romania x 25 days(200/8) x74 Euro=1850 Euro Total sum (other costs) =8750 Euro
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s: 15.09.2009 Printing and publishing End date: Sub Ref. N: 1.3
31.12.2009
Printing and publishing the teaching materials (50 published copies in English and 300 in Bulgarian, Greek and Romanian) Members of administrative staff from each country organize printing the teaching materials
Academic staff of 10 lecturers from the Ss. Cyril and Methodius University of Skopje; Academic staff of 10 lecturers from the University of Belgrade 60 published copies in English and 300 in Bulgarian 360x10 Euro=3600 Euro Inputs: 20 published copies in English and 100 in Greek - 120x20 Euro=2400 Euro 20 published copies in English and 100 in Romanian- 120x10 Euro=1200 Euro Total sum (printing and publishing)=7200 Euro Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: 15.09.2009 Preparation of slides End date: Sub Ref. N: 1.4
31.12.2009
leading lecturers prepared slides for the Fundamental course in English language Academic staff of 10 leading lecturers from EU 6 lecturers from Technical University of Sofia, 2 lecturers from ENEPROT of Thessalonici, 2 lecturers from Transilvania University of Brashov delivering lectures in the Fundamental course 1 translator from Bulgarian to English translates teaching materials of the 6 lecturers from Technical University of Sofia 1 translator from Greek to English translates teaching materials of the 2 lecturers from ENEPROT of Thessalonici 1 translator from Romanian to English translates teaching materials of the Transilvania University of Brashov Academic staff of 10 lecturers from the Ss. Cyril and Methodius University of Skopje;
Target group/s:
Academic staff of 10 lecturers from the University of Belgrade 6 persons from academic staff from EU Technical University of Sofia x2 months x 2 weeks x5 days x56Euro=6720 Euro 2 persons from academic staff from EU ENEPROT x4 months x 2 weeks x5 days x180Euro=7200 Euro
Inputs:
2 persons from academic staff from EU Transilvania University of Brashov x4 months x 2 weeks x5 days x94Euro=3760 Euro Total sum (academic staff EU)=17680 Euro 1 translator from Bulgaria x 30 days(1200/4/8) x43 Euro=1290 Euro 1 translator from Greece x 13days(400/4/8) x147 Euro=1911 Euro 1 translator from Romania x 13 days(400/4/8) x74 Euro=962 Euro Total sum (other costs)=4163Euro
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 Outcome/output title: Starting date: Related Assumptions and risks: Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s: 20.09.2009 Meetings for experience exchange End date: Sub Ref. N: 2.1
Experience exchange between lecturers 20.09.2009 End date: 28.11.2009
Ref. N:
26.09.2009
Meeting held in Sofia for experience exchange between lecturers from Centers in Bulgaria, Greece and Romania Academic staff from EU of 10 leading lecturers from the Fundamental course 6 lecturers from Technical University of Sofia, 2 lecturers from ENEPROT of Thessalonici, 2 lecturers from Transilvania University of Brashov delivering lectures in the Fundamental course Academic staff from EU from the Centers in Sofia, Thessalonici and Brashov 4 lecturers from the Center in Sofia, 8 lecturers from the Center in Thessalonici and 8 lecturers from the Center in Brashov 10 persons from academic staff from EU ENEPROT in Thessalonici x1000 (1 week)(costs of stay) =10000 Euro 10 persons from academic staff from EU University of Brashov x1000 (1 week) (costs of stay)=10000 Euro
Inputs:
10 persons from academic staff from EU ENEPROT in Thessalonici x 500(travel costs) =5000 Euro 10 persons from academic staff from EU University of Brashov x500 (travel costs) = 5000 Euro Total sum (travel and stay academic staff EU) = 30000 Euro Total sum (printing and publishing)= 300 Euro
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s: 25.10.2009 Meetings for experience exchange End date: Sub Ref. N: 2.1
31.10.2009
Meeting held in, Thessalonici for experience exchange between lecturers from Centers in Bulgaria, Greece and Romania Academic staff from EU of 10 leading lecturers from the Fundamental course 6 lecturers from Technical University of Sofia, 2 lecturers from ENEPROT of Thessalonici, 2 lecturers from Transilvania University of Brashov delivering lectures in the Fundamental course Academic staff from EU from the Centers in Sofia, Thessalonici and Brashov 4 lecturers from the Center in Sofia, 8 lecturers from the Center in Thessalonici and 8 lecturers from the Center in Brashov 10 persons from academic staff from EU - Technical University in Sofia x1000 (1 week)(costs of stay) =10000 Euro 10 persons from academic staff from EU University of Brashov x1000 (1 week) (costs of stay)=10000 Euro
Inputs:
10 persons from academic staff from EU Technical University in Sofia x 500(travel costs) =5000 Euro 10 persons from academic staff from EU University of Brashov x500 (travel costs) = 5000 Euro Total sum (travel and stay academic staff EU ) = 30000 Euro ; Total sum (printing and publishing)=300 Euro
Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s: 22.11.2009
Meetings for experience exchange End date:
Sub Ref. N:
2.1
28.11.2009
Meeting held in Brashov for experience exchange between lecturers from Centers in Bulgaria, Greece and Romania Academic staff from EU of 10 leading lecturers from the Fundamental course 6 lecturers from Technical University of Sofia, 2 lecturers from ENEPROT of Thessalonici, 2 lecturers from Transilvania University of Brashov delivering lectures in the Fundamental course Academic staff from EU from the Centers in Sofia, Thessalonici and Brashov 4 lecturers from the Center in Sofia, 8 lecturers from the Center in Thessalonici and 8 lecturers from the Center in Brashov 10 persons from academic staff from EU - Technical University in Sofia x1000 (1 week)(costs of stay) =10000 Euro 10 persons from academic staff from EU ENEPROT in Thessalonici x1000 (1 week) (costs of stay)=10000 Euro
Inputs:
10 persons from academic staff from EU Technical University in Sofia x 500(travel costs) =5000 Euro 10 persons from academic staff from EU ENEPROT in Thessalonici x500 (travel costs) = 5000 Euro Total sum (travel and stay academic staff EU) = 30000 Euro Total sum (priiting and publishing)=300 Euro
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 Outcome/output title: Starting date: Related Assumptions and risks: Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s: 6 persons from the EU academic staff x(20 hours /6)x56Euro = 1120 Euro (staff costs) 10 persons Partner country academic staff from fYRoM x2500 (4 weeks)=25000Euro Inputs: 10 persons Partner country academic staff from fYRoM x500=5000 Euro Total sum (Stay and travel- academic staff Partners) = 30000 Euro Total sum (Staff costs academic staff EU) = 1120 Euro Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s: 2 persons from the EU academic staff x(20 hours/6) x94Euro = 658 Euro (staff costs) (1000(1week)-718(5days))/2=141Euro (1 day) Inputs: 10 persons Partner country academic staff x(1000(1week)+3x141(1day))=14230Euro 10 persons Partner country academic staff from fYRoM x500=5000 Euro Total sum (Stay and travel - academic staff Partners) = 19230 Euro Total sum (Staff costs academic staff EU) = 658Euro Training 10 academic lecturers from fYRoM in Brashov 04.04.2010 End date: Sub Ref. N: 3.1 Training 10 academic lecturers from fYRoM in Sofia 31.01.2010 End date: Sub Ref. N: 3.1
Trained lecturers from fYRoM and Serbia 01.02.2010 End date: 23.11.2010
Ref. N:
27.02.2010
10 Lecturers from the Partner country academic staff at the University of Skopje will be trained on the 6 subjects of the Fundamental course in Sofia 6 leading lecturers from the EU academic staff from Technical Univerity of Sofia
Partner country academic staff at the University of Skopje
13.04.2010
10 Lecturers from the Partner country academic staff at the University of Skopje will be trained on the 2 subjects of the Fundamental course in Brashov 2 leading lecturers from the EU academic staff from the Transilvania University of Brashov
52
Application Forms; Tempus Joint Project Deadline: 28/04/2008 Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s: 2 persons from the EU academic staff x(20 hours/6) x180Euro = 1260 Euro (staff costs) (1000(1week)-718(5days))/2=141Euro (1 day) Inputs: 10 persons Partner country academic staff x(1000(1week)+3x141(1day))=14230Euro 10 persons Partner country academic staff from fYRoM x500=5000 Euro Total sum (Stay and travel - academic staff Partners) = 19230 Euro Total sum (Staff costs academic staff EU) = 1260Euro Training 10 academic lecturers from fYRoM in Thessalonici 03.10.2010 End date: Sub Ref. N: 3.1
19.10.2010
10 Lecturers from the Partner country academic staff at the University of Skopje will be trained on the 2 subjects of the Fundamental course in Thessalonici 2 leading lecturers from the EU academic staff from the ENEPROT Thessalonici
Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s:
Training 10 academic lecturers from Serbia in Thessalonica 09.05.2010 End date:
Sub Ref. N:
3.2
18.05.2010
10 Lecturers from the Partner country academic staff at the University of Belgrade will be trained on the 2 subjects of the Fundamental course in Thessalonica 2 leading lecturers from the EU academic staff from ENEPROT in Thessalonici
Partner country academic staff at the University of Belgrade
2 persons from the EU academic staff x(20 hours/6) x180Euro = 1260 Euro (staff costs) (1000(1week)-718(5days))/2=141Euro (1 day) Inputs: 10 persons Partner country academic staff x(1000(1week)+3x141(1day))=14230Euro 10 persons Partner country academic staff from Serbia x500=5000 Euro Total sum (Stay and travel - academic staff Partners) = 19230 Euro Total sum (Staff costs academic staff EU) = 1120 Euro
53
Application Forms; Tempus Joint Project Deadline: 28/04/2008 Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s: 6 persons from the EU academic staff x(20 hours /6)x56Euro = 1120 Euro (staff costs) 10 persons Partner country academic staff from Serbia x2500 (4 weeks)=25000Euro Inputs: 10 persons Partner country academic staff from Serbia x500=5000 Euro Total sum (Stay and travel - academic staff Partners) = 30000 Euro Total sum (Staff costs academic staff EU) = 1120 Euro Training 10 academic lecturers from Serbia in Sofia 05.09.2010 End date: Sub Ref. N: 3.2
01.10.2010
10 Lecturers from the Partner country academic staff at the University of Skopje will be trained on the 6 subjects of the Fundamental course in Sofia 6 leading lecturers from the EU academic staff from Technical Univerity of Sofia
Training 10 academic lecturers from Serbia in Brashov 14.11.2010 End date:
Sub Ref. N:
3.2
23.11.2010
10 Lecturers from the Partner country academic staff at the University of Belgrade will be trained on the 2 subjects of the Fundamental course in Brashov 2 leading lecturers from the EU academic staff from the Transilvania University of Brashov
2 persons from the EU academic staff x(20 hours/6) x94Euro = 658 Euro (staff costs) (1000(1week)-718(5days))/2=141Euro (1 day) Inputs: 10 persons Partner country academic staff x(1000(1week)+3x141(1day))=14230Euro 10 persons Partner country academic staff from Serbia x500=5000 Euro Total sum (Stay and travel - academic staff Partners) = 19230 Euro Total sum (Staff costs academic staff EU) = 658Euro
54
Application Forms; Tempus Joint Project Deadline: 28/04/2008 Outcome/output title: Starting date: Related Assumptions and risks: Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s: 3 translators from fYRoMx60daysx76=13680 Euro Inputs: 3 translators from Serbiax60daysx40= 7200 Euro Total sum (other costs partner country) =20880 Euro Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s: 10 lecturers from fYRoMx30daysx76=22800 Euro 10 lecturers from Serbiax30daysx40=12000 Euro Inputs: Prining 1x15x1000p.x.1=1500 Euro Prining 1x15x1000p.x.1=1500 Euro Total sum (Partner country academic staff)=34800 Euro Total sum (Printing and publ.costs) =3000 Euro Adaptation of teaching materials 01.03.2011 End date: Sub Ref. N: 4.2 Translation of teaching materials 15.01.2011 End date: Sub Ref. N: 4.1
Adapted teaching materials for pilot courses 01.01.2011 End date: 30.04.2011
Ref. N:
31.03.2011
Translation of teaching materials and slides from the 10-th subjects of Fundamental course form English to the native language 3 translators translate teaching materials and slides of the 10-th subjects from English to the native language
Trainees from the pilot courses in Skopje and Belgrade
31.03.2011
Lecturers trained in Fundamental course adapt the teaching materials and prepare materials and slides for pilot course Partner country academic staff
Trainees from the pilot courses in Skopje and Belgrade
55
Application Forms; Tempus Joint Project Deadline: 28/04/2008 Outcome/output title: Starting date: Related Assumptions and risks: Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s: 1 persons from administrative staff from Greece x718 (5 days) )(costs of stay) =718 Euro 1 persons from administrative staff from Romania x718 (5 days) )(costs of stay) =718 Euro 1 persons from administrative staff from fYRoM x718 (5 days) )(costs of stay) =718 Euro 1 persons from administrative staff from Serbia x718 (5 days) )(costs of stay) =718 Euro Inputs: 1 persons from administrative staff from Greece x500(travel costs) =500 Euro 1 persons from administrative staff from Romania x500(travel costs) =500 Euro 1 persons from administrative staff from fYRoM x500(travel costs) =500 Euro 1 persons from administrative staff from Serbia x500(travel costs) =500 Euro Total sum (travel and stay administrative staff ) = 4872 Euro Coordinating meeting of administrative staff in Sofia 16.02.2009 End date: Sub Ref. N: 8.1
Project administrating 01.01.2009 End date: 30.12.2011
Ref. N:
20.02.2009
Administrative staff of the project make work meeting for planing the project activities, coordination and acounting grant applicant, contact person of partners, project manager and educational consultant from the administrative staff
Academic staffs from EU and Partner countries
56
Application Forms; Tempus Joint Project Deadline: 28/04/2008 Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s: 3 persons from administrative staff from Bulgaria x718 (5 days) )(costs of stay) =2154 Euro 1 persons from administrative staff from Romania x718 (5 days) )(costs of stay) =718 Euro 1 persons from administrative staff from fYRoM x718 (5 days) )(costs of stay) =718 Euro 1 persons from administrative staff from Serbia x718 (5 days) )(costs of stay) =718 Euro Inputs: 3 persons from administrative staff from Bulgaria x500(travel costs) =1500 Euro 1 persons from administrative staff from Romania x500(travel costs) =500 Euro 1 persons from administrative staff from fYRoM x500(travel costs) =500 Euro 1 persons from administrative staff from Serbia x500(travel costs) =500 Euro Total sum for administrative staff (travel and stay) = 7308 Euro Coordinating meeting of administrative staff in Thessalonoci 07.06.2010 End date: Sub Ref. N: 8.1
11.06.2010
Coordinating meeting of administrative staff in Brashov 14.02.2011 End date:
Sub Ref. N:
8.1
18.02.2011
3 persons from administrative staff from Bulgaria x718 (5 days) )(costs of stay) =2154 Euro 1 persons from administrative staff from Greece x718 (5 days) )(costs of stay) =718 Euro 1 persons from administrative staff from fYRoM x718 (5 days) )(costs of stay) =718 Euro 1 persons from administrative staff from Serbia x718 (5 days) )(costs of stay) =718 Euro Inputs: 3 persons from administrative staff from Bulgaria x500(travel costs) =1500 Euro 1 persons from administrative staff from Greece x500(travel costs) =500 Euro 1 persons from administrative staff from fYRoM x500(travel costs) =500 Euro 1 persons from administrative staff from Serbia x500(travel costs) =500 Euro Total sum for administrative staff (travel and stay) = 7308 Euro
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s: 1 persons from administrative staff from Greece x718 (5 days) )(costs of stay) =718 Euro 1 persons from administrative staff from Romania x718 (5 days) )(costs of stay) =718 Euro 1 persons from administrative staff from fYRoM x718 (5 days) )(costs of stay) =718 Euro 1 persons from administrative staff from Serbia x718 (5 days) )(costs of stay) =718 Euro Inputs: 1 persons from administrative staff from Greece x500(travel costs) =500 Euro 1 persons from administrative staff from Romania x500(travel costs) =500 Euro 1 persons from administrative staff from fYRoM x500(travel costs) =500 Euro 1 persons from administrative staff from Serbia x500(travel costs) =500 Euro Total sum (travel and stay administrative staff ) = 4872 Euro Coordinating meeting of administrative staff in Sofia 21.11.2011 End date: Sub Ref. N: 8.1
25.11.2011
RELATED COSTS (for the outcome/output described above) Budget Heading Staff Costs Cost of Stay, Travel Costs, Institutional Costs Equipment Costs Printing and Publishing Costs Other Costs Total Costs 11100 33793 389949 Related Costs in 93776 251280
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III.5.1
DISSEMINATION
A maximum of one page A4 Please describe the dissemination strategy the partnership will follow in order to ensure that positive results will be made available both within and outside the Partner Country institutions during the life of the project. Describe what type of dissemination actions your partnership envisages in order to make the outcomes available to groups not directly involved in the project. This could include information sessions, training exercises or the involvement of policy-makers not belonging to the partnership. Please consult the Tempus handbook "Sustainability through Dissemination for guidance on how to plan and implement this activity. It is available at http://ec.europa.eu/education/programmes/tempus/doc_en.html in the section "Thematic publications". Pilot trainings of 15 specialists on the subject of the project from administrative and private circles from each partner country, or total number of 45 persons, are provided for dissemination of knowledge and information. Training plans and programs for Masters courses and Courses for post-graduate qualification will be developed on the base of the Fundamental course. The last ones will be in modulus principle and will cover different levels of qualification on different subjects, such as: quality management, healthy and safety conditions for work, information security and conformity assessment of the products. Different regular students, as well as specialists from the practice in case of need for additional training on the problems of safety and quality from all sections of economics and social circles will be covered in this manner. The developed training materials and presentations in different languages will serve as a base for teaching notebooks which will be used in the training process of the universities, so they will decrease the language barrier. The creation of a Balkan Academia with information multilanguage web-site will give possibilities for: popularity of training on safety and quality; publishing of topical information, scientific developments etc.; opening of discussions in the forums.
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 Outcome/output title: Starting date: Related Assumptions and risks: Activity title: Starting date: Description of the activity: The partner/s or experts who will carry out the activity: Target group/s: Training 15 trainees in a pilot course in Scopje 08.05.2011 End date: Sub Ref. N: 5.1
DISSEMINATION Pilot courses in fYRoM and Serbia End date:
Ref. N:
25.06.2011
10 lecturers from academic staff of partner country train 15 trainees in a pilot course Partner country Academic staff
5 academic lecturers, 5 students, 5 administrators from government and non government institutions 10 persons from the Partner country academic staff x3,5 days(20 hours /6)x76Euro = 2660 Euro (staff costs) Total sum (Staff costs partner country academic staff )= 2660 Euro
Inputs:
Activity title: Starting date: Description of the activity: The partner/s or experts who will carry out the activity: Target group/s:
Training 15 trainees in a pilot course in Belgrade 11.09.2011 End date:
Sub Ref. N:
5.1
29.10.2011
10 lecturers from academic staff of partner country train 15 trainees in a pilot course Partner country Academic staff
5 academic lecturers, 5 students, 5 administrators from government and non government institutions 10 persons from the Partner country academic staff x3,5 days(20 hours /6)x40Euro = 1400 Euro (staff costs)
Inputs:
Total sum (Staff costs partner country academic staff )= 1400 Euro Total sum (Equipment)=220000 Euro
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 Outcome/output title: Starting date: Related Assumptions and risks: Activity title: Starting date: Description of the activity: The partner/s or experts who will carry out the activity: Target group/s: 01.04.2011 Printing and publishing End date: Sub Ref. N: 4.3
DISSEMINATION Adapted teaching for pilot courses End date:
Ref. N:
30.04.2011
Printing and publishing of teaching materials in native language (300 copies in fYRoM and Serbia) Members of administrative staff from each country organize printing the teaching materials
academic lecturers, students, administrators from government and non government institutions, manufacturers in fYRoM and Serbia 300 published copies in Macedonian 300x10 Euro=3000 Euro
Inputs:
300 published copies in Serbian - 300x10 Euro=3000 Euro Total sum (printing and publishing)=6000 Euro
COSTS RELATED TO DISSEMINATION Budget Heading Staff Costs Cost of Stay and Travel Costs Equipment Costs Printing and Publishing Costs Other Costs Total Costs 230060 Related Costs in 4060 0 220000 6000
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III.5.2
SUSTAINABILITY
Identify the activities and results that are to be maintained To anticipate the sustainability of your project, please describe, in table A below, under "long-term perspectives", the projects activities or results that are supposed to last and/or be disseminated after the end of the EU funding. Sustainability may not concern all the aspects of a project. In each project some activities or outputs may be maintained, while others may not be so necessary to maintain. A project can therefore be considered as sustainable if relevant activities are pursued and outputs are maintained or developed after the end of the EU funding (i.e. duration of new courses, up-dating of new tools). In table B below, please estimate the cost of the projects activities that are to be maintained and the way they could be financed. Anticipate the main sustainability factors in your project In the section C below, please list the main context factors to take into account to ensure your projects sustainability. They can have a positive or a negative influence on sustainability, depending on the specific characteristics of each context. These factors are context level factors, that is, elements external to the project itself but which you may influence somehow: Main context level factors: 1. Academic and/or Institutional support 2. National support 3. Socio-economic support Please complete section D below by describing how you intend practically to ensure the sustainability of your project, that is how you intend to take into account the context level factors (see section C below) as well the main project level factors: Main project level factors: 1. Quality of project design in meeting academic, professional and/or social needs 2. Involvement of partners: sense of ownership and motivation 3. Effective management and leadership 4. Active participation of the audience (direct target groups) 5. Capacity for securing adequate resources for continuation Please consult the Tempus handbook "Handbook on the sustainability of international higher education cooperation projects for guidance on how to plan for and ensure sustainability. It is available at http://ec.europa.eu/education/programmes/tempus/doc_en.html in the section "Thematic publications". A. Long-term perspectives Please describe here the project activities or results that are supposed to last and/or be disseminated after the end of the EU funding (max. 100 words):
1. Training of students and specialists in Systems for quality management, environment, safety and health conditions of work and product conformity 2. assessment. Using of training materials and presentations for teaching.
62
3. Publication of topical information on the web-site of the Balkan Academy. B. Project funding after EU support Please estimate roughly the cost of the project activities that are to be maintained after the end of EU funding and how they could be financed: Comments on the estimated costs and the potential financial sources: Indication of precise numerical data for financial resources is difficult because of differences of national rates, so formulae for calculation are given
C. Analysis of opportunities and threats related to sustainability Please list the main factors to take into account to ensure the sustainability of your project; academic, institutional and/or socio-economic factors: 1. Agreement of the universities from the project countries for building Training centers in safety and quality. 2. Regulations and Programmes of EU, National programmes for safety and quality. Increasing the competitiveness of products from countries of European market
D. Provisions made to enhance potential sustainability Please describe here which practical steps you foresee in order to ensure the sustainability of your project : 1. Adequate training for needs of different consumers trainers, students, post-graduate students. 2. Attracting highly qualified trainers having academic rank. 3. Continuous control of implementation of Project tasks and financial discipline. 4. Motivation of the trainers and trainees. 5. Institutional training Introduction of training of full-time students E. Activities devoted to sustainability during the project's life time and requiring specific finance Amongst specific activities which are to be implemented during the project's life time in order to ensure its sustainability, some may require finance: for example specific dissemination to potential financers, specific activities to obtain accreditation, etc. Please complete the following tables for each of the activities to be financed in order to ensure future sustainability:
Outcome/output title: Starting date:
SUSTAINABILITY Infornational WEB site developed 01.09.2011 End date: 30.11.2011
Ref. N:
63
Application Forms; Tempus Joint Project Deadline: 28/04/2008 Related Assumptions and risks: Activity title: Starting date: Description of the activity: The consortium member/s or experts who will carry out the activity: Target group/s: Development of WEB site of Balkan academia 01.09.2011 End date : Creation of the WEB site of Balkan academia as a software 1 WEB designer plan and create WEB site Sub Ref. N: 7.1
30.11.2011
Lecturers, students, administrators, manufacturers interested and involved in Europeal legislation for safety amd quality 1 WEB designerx80daysx56=4480 Euro
Inputs:
Total sum (other costs)=4480 Euro
Activity title: Starting date: Description of the activity: The partner/s or experts who will carry out the activity: Target group/s:
Development of WEB site of Balkan academia 01.10.2011 End date:
Sub Ref. N:
7.1
31.10.2011
Informational support of the WEB site of Balkan academia in English, native languages of Bulgaria, Greece, Romania, fYRoM and Serbia 1 WEB designer from each country, responsible for actualization the published information from each country
Lecturers, students, administrators, manufacturers interested and involved in Europeal legislation for safety amd quality 1 WEB designer from Bulgariax20daysx56=1120 Euro 1 WEB designer from Greecex20daysx180=3600 Euro 1 WEB designer from Romaniax20daysx94=1880 Euro 1 WEB designer from Bulgaria(English support)x20daysx84=1680 Euro 1 WEB designer from fYRoMx20daysx76=1520 Euro 1 WEB designer from Serbiax20daysx40=800 Euro Total sum (other costs) = 10600 Euro
Inputs:
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 COSTS RELATED TO SUSTAINABILITY Budget Heading Staff Costs Cost of Stay and Travel Costs Equipment Costs Printing and Publishing Costs Other Costs Total Costs 15080 15080 Related Costs in
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III.5.3
QUALITY CONTROL AND MONITORING
A maximum of half page, A4 size Quality control and monitoring should be an integral part of all project activities and results. Please use this section to describe your overall internal and external quality control and monitoring strategies/methods by providing information on the following issues: How will the timely achievement of the planned outcomes be demonstrated/measured in an objective and quantifiable way? Which are the adjustment mechanisms foreseen in case the quality differs from the one expected or if the outcomes will not be achieved on time? Please describe the concrete evaluation measures and the identified responsible actors.
Mechanisms for quality control and monitoring could include, for example, peer reviews evaluation surveys internal institutional evaluation boards external accreditation boards.
In the case of Curricular Refrom projects, quality can be encouraged through student evaluations, mandatory accreditation of all new/modified study programmes and increased recognition on an international level. Inter-Tempus project coaching is highly recommended; partnerships may contact the members of running and/or completed Tempus projects in a similar field in order to use their accumulated expertise and to undertake a peer review. For details of running/ completed projects, applicants should consult the internet at the following address: http://europa.eu.int/comm/education/programmes/tempus/index_en.html. Applicants may also contact the National Contact Points (European Union Member States) and/or the National Tempus Offices (Tempus Partner Countries). Costs for Inter-Tempus project monitoring may be covered by the category Other Costs up to a maximum of 2500 per project and cover fees, travel and subsistence. Resulting monitoring and quality reports undertaken must be included in the relevant Technical Implementation Report. Quality control will be implemented in the following directions: 1. Administrative and financial control the control will be implemented by the Project leader and the Council of contact persons during the Annual Coordinating Meetings. Terms of realization of planned actions according the Project and expenditure resources will be controlled. 2. Academic control will be implemented by the Project Scientific Council with the Chief scientific consultant (adviser) Prof. ScD. Sandalski at the head and with the collaboration of representatives of lecturers staffs from partner countries of the Project. The Scientific Council will discuss and approve the training programs, materials, examination procedures and tests. 3. Inquiries with the trainees in pilot courses will be applied for an assessment of training quality. The results from these inquiries will be implemented for actualization and improvement of training programs and materials. Indexes proposed in the logical matrix will be used for Project assessment. An auditor will be invited for independent audit of the financial part.
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 Outcome/output title: Starting date: Related Assumptions and risks: QUALITY CONTROL AND MONITORING Methodological experience assimilated 08.05.2011; 11.09.2011 End date: Ref. N: 6
25.06.2011; 29.10.2011
Activity title: Starting date: Indicators of progress:
Leading lecturers consultation during pilot courses 6.1 End date: 25.06.2011; 29.10.2011 08.05.2011; 11.09.2011 Presentation of subjects Methods and tools for lectures delivering Exam tests and procedures structure of training contents, number of slides prepared by lecturers, skills in presenting training contents, used multimedia tools, making inquiries among the trainees
Ref. No. of outcome/s to be assessed:
How the indicators will be assessed:
Partner/s or experts who will carry out the assessment:
Academic staff from EU During pilot courses each leading lecturer presents on delivering lecture on the subject from Fundamental course he is responsible for. 6 leading lecturers from Bulgaria x718(5days)=4308 Euro 2 leading lecturers from Greece x718(5days)=1436 Euro 2 leading lecturers from Romania x718(5days)=1436 Euro
Inputs:
6 leading lecturers from Bulgaria x500=3000 Euro 2 leading lecturers from Greece x500=1000 Euro 2 leading lecturers from Romania x500=1000 Euro Total sum (travel and stay of EU academic staff) = 12180 Euro
COSTS RELATED TO QUALITY CONTROL AND MONITORING Budget Heading Staff Costs Cost of Stay and Travel Costs Equipment Costs Printing and Publishing Costs Other Costs Total Costs 12180 12180 Related Costs in
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III.5.4
MANAGEMENT OF THE PROJECT
A maximum of one page, A4 size Please provide a clear indication of the role and responsibility within the project of each member of the partnership and, where appropriate, of each individual expert. Applicants should give a forecast of the tasks that will have to be performed in each project year in order to guarantee effective and efficient project management. This section should also indicate the working hours needed for project management. In addition, you should explain how the overall project management will be implemented making specific reference to the management structure of the partnership, how decisions will be taken (reference should be made to decision-making mechanisms/bodies and their roles in case of divergent opinions) and how the partnership proposes to ensure permanent and effective communication and reporting. We propose the group of Balkan countries from EU to prepare leading lecturers and to be responsible for training in the following subjects: ) Bulgaria, Center at the Technical University, Sofia: 1. Functioning of European Union and Single European Market. 2. European technical legislation and standardization. 3. Systems for conformity assessment of safety and quality. 4. Quality engineering. 5. Quality control. 6. Systems for quality management. ) Greece, Center at ENEPROT Thessalonica: 7. Systems for environment management. 8. Systems for management of food safety. ) Romania, Centre at the University Transilvania of Brashov: 9. Systems for management of health and safety conditions of work 10. Systems for management of information assurance. Using forms of exchange among Bulgaria, Greece and Romania, the lecturers of a given country will be prepared by lecturers in subjects of the rest countries. Centers in partner countries (Macedonia and Serbia) will be organized as new ones but their results and achievements until now will be taken into account during adaptation and teaching of concrete subjects from the Fundamental Course. The project management will be implemented by: 1. Project Leader - Common management - 440 hours per year; 2. Project manager administrative, financial control and terms for implementation - 440 hours per year; 3. Contact persons one each country - 440 hours per year; 4. Council of the Contact persons including Project Leader, Project manager, Head scientific consultant, and one each representative from project countries; 5. Head scientific consultant controls the academic activities 220 hours per year; 6. Scientific Council managed by the Head scientific consultant. It includes presentatives from project countries. Council of the Contact persons makes decision on operational planning and project implementation using qualified majority. The Project Leader can put a veto. The decisions in the Scientific Council are taken using common majority. Communication between the Centers and project participations is realized by secretary in each Center by e-mail, fax, telephone, or by post.
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Application Forms; Tempus Joint Project Deadline: 28/04/2008 Outcome/output title: Starting date: Related Assumptions and risks: Activity title: Starting date: Description of the activity: The partner/s or experts who will carry out the activity: Target group/s: Grant applicant - 1x3yearsx60daysx62=11160 Euro Manager - 1x3yearsx60daysx62=11160 Euro Education consultant - 1x3yearsx30daysx62=5580 Euro Accountant - 1x3yearsx60daysx43=7740 Euro Secretary (BG) 1x3yearsx150daysx43=19350 Euro Contact person (EL) 1x3yearsx60daysx211=37980 Euro Contact person (RO) 1x3yearsx60daysx122=21960 Euro Contact person (MK) 1x3yearsx60daysx78=14040 Euro Inputs: Contact person (RS) 1x3yearsx60daysx65=11700 Euro Secretary (EL) 1x3yearsx150daysx147=66150 Euro Secretary (RO) 1x3yearsx150daysx74=33300 Euro Secretary (MK) 1x3yearsx150daysx47=21150 Euro Secretary (RS) 1x3yearsx150daysx35=15750 Euro Total sum (administrative staff) = 277020 Euro Printing and publishing costs 3 yearsx5countriesx1000=15000 Euro Bank charges, exchange 3 yearsx5countriesx5000=75000 Euro Communucation costs, infrastructure costs, office supplies, keeping equipment running (overheads= 50000Euro 01.01.2009 Administraiting and accounting End date: Sub Ref. N: 8.2
MANAGEMENT OF THE PROJECT 01.01.2009 End date: 31.12.2011
Ref. N:
31.12.2011
Administration and coordination of project activities, planning of meetings, accounting activity, communication, office management, translation, working correspondence, preparation of intermediate and final reports EU administrative staff consist of grant applicant, manager, accountant, education consultant, and contact persons and secretary for each partner Partner country administrative staff consist of contact persons and secretary for each partner Academic staff form EU and partner countries, trainees, educational institutions
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COSTS RELATED TO THE MANAGEMENT OF THE PROJECT Budget Heading Staff Costs Cost of Stay and Travel Costs Equipment Costs Printing and Publishing Costs Other Costs Overheads Total Costs 15000 75000 50000 417020 Related Costs in 277020
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SECTION IV: SUMMARY OF THE PROJECT

A summary of the project must be provided in English, French or German and may be included in future Tempus publications. This summary should be a snapshot of the project and should include its main features, including the principal outcomes and outputs. Please make sure that the information you provide in this section is consistent with the Logical Framework Matrix.
1. Training materials developed on 10 subjects of the Fundamental training course; 2. Experience exchange among the lecturers of the Fundamental course with a purpose to equalize the subject-matter in the Centers 3. 10 lecturers trained from each country FYRoM and Serbia in the Centers in Bulgaria, Greece and Romania;
Outputs and Outcomes: (as in LFM)
4. Harmonized training materials on the 10 subjects for the pilot courses in FYRoM and Serbia; 5. 15 students trained from each country (university lecturers, students, representatives from governmental administration and business) FYRoM and Serbia; 6. Methodological experience assimilated by lecturers in the pilot courses; 7. Establishment of Balkan Academia with an info web-site
Summary of the Main Features of the Project:
Purpose of the project: creation of Centers for post-graduate training in the universities from the partner countries on European legislation, management systems and conformity assessment, which will function in accordance within framework of a Balkan Academia for support the process of preparation for full membership in EU and SEM using training of highly qualified personnel in the field of management and production, as well as enlargement and improvement the regional cooperation in education. The concrete purpose is to create and to start working five Centers in five Balkan countries from the following two groups: 1st group. 2 Centers at the Universities of the two pre-accession countries: Former Yugoslav Republic of Macedonia (FYRoM) and Serbia; 2nd group. 3 Centers at the Universities and organizations of the three member states of European Union (EU): Bulgaria, Greece and Romania. The base of training on European legislation for safety and quality will be a Fundamental training course European legislation, management systems and conformity assessment developed by the 2nd group countries for the following subjects: 1. Functioning of European Union and European single market 2. European technical legislation and standardization 3. Systems for conformity assessment for safety and quality 4. Quality engineering 5. Quality control 6. Quality management systems 7. Environment management systems 8. Food safety management systems 9. Management systems for healthy and safety work 10. Management systems for informational security Centers in the first group of Balkan countries (FYRoM and Serbia) will be created as new ones but their results and achievements will be estimated in adopting and teaching the concrete subjects from the Fundamental course. Lecturers staffs will be trained and pilot training will be carried out in these countries. On the base of the Centers in the countries of the project a Balkan Academia European legislation,
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management systems and conformity assessment will be established for coordination and exchange of knowledge among the Centers. Post-graduate training of specialists from different branches of economics and social circles will be carried out in the created Centers. Training plans for other forms of teaching Masters, remote training etc. will be developed according the needs of the separate countries. ...............................................................
Quantitative data concerning the training of target groups involved in your project Number of teaching staff trained or retrained Number of trainers trained Number of trainees trained Number of administrative staff trained or retrained Number of students involved or trained 10 20 10 50
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Please tick the relevant boxes indicating which of these elements are covered by your project:
Bologna Process Establishment of a system of ECTS to promote student mobility Other credit systems Adoption of a system of easily readable and comparable degrees Adoption of a system based on three cycles, undergraduate (bachelor) and postgraduate (Master and doctorate) Introduction of double or joint degrees Diploma supplement Promotion of an international dimension in higher education Lifelong learning as an essential element of the European Higher Education area Modular structure of curriculum Quality Assurance e-Learning University/Enterprise co-operation Links to the labour market in degree programmes Set up of project website Qualification frameworks Teacher training Language IT skills Social and intercultural skills Curriculum specific skills Links with VET in Yes Adult training Non-formal and informal education Active citizenship Occupational guidance and counselling No Yes Yes No Yes No No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No No No Yes No
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SECTION V: FUNDING REQUIREMENTS

In Tables 1 to 6 which follow, you are asked to provide estimates of the costs of your project (total project costs). Please complete the tables below, assigning costs to the headings "Staff Costs", "Travel Costs and Costs of Stay for Staff and Students", "Equipment Costs", "Printing and Publishing Costs", "Other Costs" and "Indirect Costs" (Overheads). Applicants should note that the total project costs consist of the operational or direct costs (tables 1-5) and of the overheads or indirect costs (table 6). Indirect costs can be granted up to a flat rate of 7% of the total eligible direct costs. In Table 7 you are asked to provide a detailed estimation on the amount to be co-financed by the partners, which must equal to at least 5% of the total eligible direct project costs. Table 8 presents the sum of the figures in the previous tables which are aggregated automatically from the data you provided therein. Below the summary table, messages will appear telling you whether or not you have complied with the financial ceilings set out in the first Call for Proposals EAC/042008 under Tempus IV. Table 9 shows the breakdown of the income with which the project will be financed; that is from the partnership's own resources and from the Tempus grant and the flat-rate grant for indirect costs. The total project costs will be referred to as "total eligible costs" hereafter. Tempus co-finances 95% of the total eligible direct costs of a project and grants a flat-rate for indirect costs of 7% of the total eligible direct costs: The minimum grant size for Joint Projects is 500,000. The maximum grant size is 1,500,000. In the case of Albania, Montenegro and the five Central Asian countries, the minimum grant size for national Joint Projects is set at 300,000 Joint Projects can have a duration of up to three years (36 Months)
The budget plan should be consistent with project duration and with the details of the project description. All amounts must be expressed in Euro (). The following ceilings should be applied: Equipment: maximum 30% of the total eligible direct costs; Overheads / Indirect costs: maximum 7% of the total eligible direct costs. Applicants should be aware that the non-compliance with the budget ceilings indicated in the call for proposals 2008, may lead to a lower assessment grade or even the failure of the proposal to be selected for funding. Please do not use any decimals and do not use thousand separators. The figure one thousand should be indicated with consecutive digits: 1000 and NOT 1,000 or 1.000 or 1 000 or 1000,00
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Table 1:
Staff costs
The table below refers to the costs for both the academic and administrative personnel involved in the project. Please note that local rates must be used. For further details on eligible staff costs please refer to the Annexes 1 and 2 of the Tempus IV Call for Proposals EAC/04/2008.
STAFF COSTS (please specify what type of activity will be covered and provide a quantification in hours for the human resources needed for these activities)* EU Academic Staff 1. 6 lecturers from Technical University of Sofia x4 months x 2 weeks x5 days x56Euro=13440 Euro 2. 2 lecturers from ENEPROT x4 months x 2 weeks x5 days x180Euro=14400 Euro 3. 2 lecturers fromTransilvania University of Brashov x4 months x 2 weeks x5 days x94Euro=7520 Euro 4. 6 lecturers from Technical University of Sofia x2 months x 2 weeks x5 days x56Euro=6720 Euro 5. 2 lecturers from ENEPROT x4 months x 2 weeks x5 days x180Euro=7200 Euro 6. 2 lecturers from "Transilvania University of Brashov x4 months x 2 weeks x5 days x94Euro=3760 Euro 7. 2x6 lecturers from Technical University Sofia x(20 hours /6)x56Euro = 2240 Euro 8. 2x2 lecturers from the Unuversity of Brashov x(20 hours/6) x94Euro = 1316 Euro 9. 2x2 lecturers from ENEPROT x(20 hours/6) x180Euro = 2520 Euro 1. Partner Country Academic Staff 1. 10 lecturers from fYRoMx30daysx76=22800 Euro 2. 10 lecturers from Serbiax30daysx40=12000 Euro 3. 10 persons from the Partner country academic staff x3,5 days(20 hours /6)x76Euro = 2660 Euro 4. 10 persons from the Partner country academic staff x3,5 days(20 hours /6)x40Euro = 1400 Euro 1. EU Administrative Staff 1. Grant applicant from Technical University Sofia 1x3yearsx60daysx62=11160 Euro 2. Manager from Technical University Sofia - 1x3yearsx60daysx62=11160 Euro 3. Education consultant from Technical University Sofia 1x3yearsx30daysx62=5580 Euro 4. Accountant form Technical University Sofia - 1x3yearsx60daysx43=7740 Euro 5. Secretary from Technical University Sofia 1x3yearsx150daysx43=19350 Euro 6. Contact person form ENEPROT 1x3yearsx60daysx211=37980 Euro 7. Contact person from University Brashov 1x3yearsx60daysx122=21960 Euro 8.Secretary from ENEPROT 1x3yearsx150daysx147=66150 Euro 9. Secretary form University Brashov 1x3yearsx150daysx74=33300 Euro 1.
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Budget in
1. 13440 2. 14400 3. 7520 4. 6720 5. 7200 6. 3760 7. 2240 8. 1316 9. 2520
1. 22800 2. 12000 3. 2660 4. 1400
1. 11160 2. 11160 3. 5580 4. 7740 5. 19350 6. 37980 7. 21960 8. 66150 9. 33300
Partner Country Administrative Staff 1. Contact person from University Skopje 1x3yearsx60daysx78=14040 Euro 2. Contact person from University Belgrade 1x3yearsx60daysx65=11700 Euro 3. Secretary from University Skopje 1x3yearsx150daysx47=21150 Euro 4. Secretary from University Belgrade 1x3yearsx150daysx35=15750 Euro 1. TOTAL STAFF COSTS:
1. 14040 2. 11700 3. 21150 4. 15750 374996
* Please provide specific calculations, e.g.: Lecturers of Partner Country Universities A and B x X number of hours x Y uro per hour equals Z, etc.
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Table 2:
Costs of Stay, Travel Costs, Institutional costs
For maximum costs of stay, please refer to the Tempus IV Call for Proposals EAC/04/2008, Annex 3. The partnership should additionally calculate estimated travel costs and should indicate the total for both costs of stay and travel. Please indicate in this table which mobilities are planned throughout the whole project duration Staff/trainees Costs of stay Number of Travel costs () Direction flows* () From Partner Country EU/Candidate Country** To EU/Candidate Country Partner Country 20 40 8 20 30 50000 56920 5744 14360 30000 10000 20000 4000 10000 15000
EU EU Partner Country Partner Country Within a Partner Country Total: Students Direction From To Partner Country EU EU Partner Country Partner Country Partner Country Within a Partner Country Total:
Institutional costs Flows to EU institutions:
15702 4
59000
Number of flows*
Institutional Travel Costs of stay costs*** costs () () ()
A maximum of 500 per student for a study period of maximum 3 months
Flows to Partner Country institutions: A maximum of 200 per student for a study period of maximum 3 months
Please note that one flow equals one two-way journey. In the case of group travel, each person should be considered as an individual flow (5 staff travelling to the same project meeting = 5 flows). Should an individual carry out several visits, each visit should be considered as 1 flow (Prof X participating in 3 coordination meetings abroad = 3 flows). ** In this direction Tempus funds may only be used for mobilities of EU partners and/or EU individual experts travelling to Partner Countries. *** Institutional costs are eligible for student study periods abroad only. NB: Be sure to include visa costs in your calculations of travel costs in this section.
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Table 3:
Equipment costs
the maximum budget allowed for equipment costs is 30% of the total eligible direct costs Please give details and quantify items of equipment needed for the activities, listing them clearly by the partner country university/ies at which each item will be installed. You should ensure that these details correspond to those given in the Outcome Tables. Please remember that only partner country universities may benefit from equipment funding. LIST OF EQUIPMENT 1. Internet server (1 unit) 2. 3. UPS system for the server Computers for classroom (18 units) 1. UKIM Skopje 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. UKIM Skopje UKIM Skopje UKIM Skopje UKIM Skopje UKIM Skopje UKIM Skopje UKIM Skopje UKIM Skopje UKIM Skopje UKIM Skopje UKIM Skopje UKIM Skopje UKIM Skopje UKIM Skopje UKIM Skopje UKIM Skopje 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 1. 2000 2. 500 36000 2000 4000 500 2000 7000 4000 2500 18000 5000 6000 8500 6000 3000 3000 Beneficiary university/ies Budget in
4. Projectors for the classrooms (3units) 5. Notebook computers for lecturing (4units) 6. 7. 8. Projector screen (3units) Printers for the classrooms (3units) Universal testing machine
9. Acustic and vibration aquisition and analysis system 10. 11. 12. 13. 14. Structural testing system Virtual lab softvare for testing Environmental testing lab Food testing lab Software for quality management
15. Softvare for health and safety management 16. 17. Literature for training Standards
18. Universal CMM ACCURA 5 700 x 900 x 500 19. Six complete of lap-top and digital projectors 20. Books
18.University of Belgrade 19.University of Belgrade 20.University of Belgrade
18. 84000 19.18000 20.8000
TOTAL EQUIPMENT COSTS
220000
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Table 4:
Printing and Publishing costs
Please estimate the amount you would require to cover printing and publishing costs and give details on the type of material. TYPE OF PUBLICATION AND N OF COPIES (indicative) 1. 60 published copies in English and 300 in Bulgarian 360x10 Euro=3600 Euro 2. 20 published copies in English and 100 in Greek - 120x20 Euro=2400 Euro 3. 20 published copies in English and 100 in Romanian- 120x10 Euro=1200 Euro 4. Printing and photocoping of teaching materials (other costs) - 300 Euro 5. Printing and photocoping of teaching materials (other costs)- 300 Euro 6. Printing and photocoping of teaching materials (other costs)- 300 Euro 7. Prining 1x15x1000p.x0.1=1500 Euro 8. Prining 1x15x1000p.x0.1=1500 Euro 9. 300 published copies in Macedonian 300x10 Euro=3000 Euro 10.300 published copies in Serbian - 300x10 Euro=3000 Euro 11.Printing and publishing costs 3 yearsx5countriesx2000=30000 Euro 1. Budget in 1. 3600 2. 2400 3. 1200 4. 300 5. 300 6. 300 7. 1500 8. 1500 9. 3000 10. 3000 11. 30000 TOTAL PRINTING AND PUBLISHING COSTS 47100
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Table 5:
Other costs
Here you should anticipate any other eligible expenses, which might arise during your project, giving reasons for each item. Expenses listed here must be fully detailed and justified. EXPENSES (please specify)
1. 1 translator from Bulgaria x 75 days(600/8) x43 Euro=3225 Euro 2. 1 translator from Greece x 25days(200/8) x147 Euro=3675 Euro 3. 1 translator from Romania x 25 days(200/8) x74 Euro=1850 Euro 4. 1 translator from Bulgaria x 30 days(1200/4/8) x43 Euro=1290 Euro 5. 1 translator from Greece x 13days(400/4/8) x147 Euro=1911 Euro 6. 1 translator from Romania x 13 days(400/4/8) x74 Euro=962 Euro 7. 3 translators from fYRoMx60daysx76=13680 Euro 8. 3 translators from Serbiax60daysx40= 7200 Euro 9. 1 WEB designerx80daysx56=4480 Euro 10. 1 WEB designer from Bulgaria x20daysx56=1120 Euro 11. 1 WEB designer from Greecex20daysx180=3600 Euro 12. 1 WEB designer from Romaniax20daysx94=1880 Euro 13. 1 WEB designer from Bulgaria(English support)x20daysx84=1680 Euro 14. 1 WEB designer from fYRoMx20daysx76=1520 Euro 15. 1 WEB designer from Serbiax20daysx40=800 Euro 16. Bank charges, exchange 3 yearsx5countriesx5000=75000 Euroo 1. TOTAL OTHER COSTS 123873 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. translation training materials translation training materials translation training materials simultaneous translation simultameous translation simultaneous translation translation training materials translation training materials WEB design WEB support WEB support WEB support WEB support WEB support WEB support Bank charges, exchange 1. 2. 3. 4. 5. 6. 7. 8. 9. 3225 3675 1850 1290 1911 962 13680 7200 4480
REASON (please specify)
Budget in
10. 1120 11. 3600 12. 1880 13. 1680 14. 1520 15. 800 16. 75000
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Table 6:
Indirect costs Overheads
the maximum budget allowed for indirect costs is 7 % of the total eligible direct costs Please indicate the amount needed to cover indirect costs. INDIRECT COSTS (please specify)
1. 2. Infrastructure costs comunication costs, office supply TOTAL OVERHEADS
Flat-rate in
1. 2. 40000 10000 50000
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Table 7:
Summary of co-financing requirements
Applicants must provide co-financing. Co-financing must be 5% of the total eligible direct costs. Applicants should specify through which resources (their own, from other EU Institutions or EU Member States, other organisations) they intend to co-finance the project, and what the co-financing is likely to cover. NOTABENE: Overheads/indirect costs, the costs of premises (purchase, rent, heating, maintenance, repairs etc.), the purchase of office and/or classroom furniture and exchange losses do not represent eligible costs and thus may not be declared under the heading co-financing.
Source of COFINANCING* 1. UKIM-FME own resources 2. University of Belgrade own resources 3. University of Brashov own resources 4. ENEPROT from Greece own resources 5. Technical university Sofia own resources
Justification** 1. Preparation of teaching materials = 125 hours x 10 lecturers x 9.5 2. preparation training materials 10 lecturersx30daysx40 3. preparation training materials 2lecturersx30x94 4. preparation training materials2 lecturersx30daysx180 5. preparation training materials 6 lecturersx40x56 6. TOTAL CO-FINANCED
Item*** 1. staff cost and publication 2. staff cost and publication 3. staff cost and publication 4. staff cost and publication 5. staff cost and publication
Budget in 1. 2. 3. 4. 5. 11875 12000 5640 10800 13440
53755
*E.g.: governmental subvention, organisation/institutions own resources ** E.g.: Preparation of training materials= 2 days x 7,5 hours x 3 persons x 25 ***E.g: Equipment, staff costs, publication
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Summary of project funding requirements The estimated amounts given for each heading should correspond to the totals in the tables which detail the budget breakdown for each category of expenditure and must be expressed in Euro (). In order to have this summary table properly calculated, please alternately tick/un-tick the two tickboxes below. Table 8: PROJECT COSTS A.1 Staff Costs A.2 Travel costs, costs of stay and institutional costs A.3 Equipment A.4 Printing & publishing A.5 Other costs ELIGIBLE DIRECT COSTS (total A.1 A.5) A.6 INDIRECT COSTS (overheads, maximum 7% of the total eligible direct costs) A TOTAL ELIGIBLE COSTS (total A.1 A.6): TOTAL 374996 216024 220000 47100 123873 981993 50000 1031993
Once you have provided the amounts in the detailed financial tables on previous pages, alternately click these two tick-boxes in order to update the totals in the table above and the verification messages below Equipment Costs ceiling of 30% of the Eligible Direct Costs is respected Indirect Costs ceiling of 7% of total operational costs is respected Table 9: PROJECT FINANCE A.1 Co-financing at least of 5% of the total eligible direct costs (from the own resources of the partnership) Tempus grant A.2 Financing at most of 95% of the total eligible direct costs (from the EU) A.3 Maximum 7% of the total eligible direct costs (from the EU) TOTAL FROM TEMPUS (A.2 + A.3) TOTAL PROJECT FINANCE (A.1 + A.2 + A.3) Total Costs requested from the Tempus programme are within the limits Co-financing amount respects the 5% minimum of Total Eligible Direct Costs 928238 50000 978238 1031993 AMOUNTS 53755
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I have verified the amounts reported in the summary table above (Table 8 - Summary of project funding requirements) and checked that these comply with the Tempus ceilings and thresholds specified in the Tempus IV Call for Proposals EAC/04/2008 and restated at the beginning of Section V Funding Requirements. NB: In rare cases the settings of the automatic calculation of the above summarising table might not work properly. Applicants are therefore advised to counter-check their figures, using a calculator.
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Table 10:
Breakdown of the project costs
In the table below applicants are asked to provide an overview of the indicative breakdown of the project costs amongst the partners. Name of the partner institution Technical Univesrity of Sofia Bulgaria ENEPROT Thessalonici Greece University of Brashov Romania University of Belgrade Serbia University of Skopje fYRoMacedonia Project costs in 210358 184708 121056 246689 269182
TOTAL ELIGIBLE COSTS (A)
1031993
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SECTION VI: ADMINISTRATIVE DOCUMENTS

On the following pages you will find two different forms to be filled out concerning the legal status of the applicant the so-called "Legal Entities" forms: (1) a form for "Public Entities" (2) a form for "Private Companies" Please note that: Organisations and institutions whose founding act is based on public law (such as resolution, law, decree or decision etc.) have to fill in the form for "Public Entities". whereas; Not only companies but also organisations and institutions whose founding act is based on private law (such as registration, agreement, contract, declaration of association etc.) have to fill in the form for "Private Companies" even if they are not a company.
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LEGAL ENTITIES
PUBLIC ENTITIES
(Please select from the buttons below or fill in the related fields.)
TYPE OF COMPANY University NGO (Non Governmental Organisation) YES NAME(S) Technical University of Sofia ABBREVIATION TU-Sofia OFFICIAL ADDRESS 8, Kliment Ohridski St. POSTAL CODE 1000 CITY Sofia COUNTRY Bulgaria VAT NUMBER BG831917834 PLACE OF REGISTRATION DATE OF REGISTRATION Day / Month / Year REGISTRATION NUMBER PHONE 00359-2-965-24-50 E-MAIL rector@tu-sofia.bg CONTACT PERSON Kamen Veselinov
NO
P.O. BOX
FAX 00359-2-868 53 43
THIS LEGAL ENTITY FORM SHOULD BE FILLED IN AND RETURNED TOGETHER WITH: A copy of the resolution, law, decree or decision establishing the entity in question; Or, failing that, any other official document attesting the establishment of the entity. DATE 22.04.2008 (dd/mm/yyyy) NAME AND FUNCTION OF THE AUTHORISED REPRESENTATIVE Prof. Kamen Veselinov Rector STAMP
SIGNATURE
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LEGAL ENTITIES
PRIVATE COMPANIES
(Please select from the buttons below or fill in the related fields.)
TYPE OF COMPANY NGO (Non Governmental Organisation) YES NAME(S) ABBREVIATION ADDRESS OF THE HEAD OFFICE POSTAL CODE CITY COUNTRY VAT NUMBER PLACE OF REGISTRATION DATE OF REGISTRATION Day / Month / Year REGISTRATION NUMBER PHONE E-MAIL CONTACT PERSON
NO
P.O. BOX
FAX
THIS LEGAL ENTITY FORM SHOULD BE FILLED IN AND RETURNED TOGETHER WITH: a copy of any official document (e.g. official gazette, register of companies, etc.) showing the contractors name and address and the registration number given to it by the national authorities; a copy of the vat registration document if applicable and if the vat number does not appear on the official document referred to above.
DATE
(dd/mm/yyyy)
SIGNATURE
89
FINANCIAL IDENTIFICATION
(To be filled in by the Grant Applicant) ACCOUNT HOLDER NAME Technical University of Sofia ADDRESS 8, Kliment Ohridski St. TOWN / CITY Sofia CONTACT PERSON Kamen Veselinov TELEPHONE 00359-2-965-24-50 E-MAIL rector@tu-sofia.bg VAT NUMBER BG831917834
POSTCODE 1000
BANK BANK NAME Bulgarien Popular Bank (Bulgarska Narodna Banka) BRANCH ADDRESS Aleksander I TOWN / CITY Sofia POSTCODE 1000 BANK/BRANCH CODE 66196611 ACCOUNT NUMBER 3400103605 SWIFT BNBGBGSF IBAN BG14 BNBG 9661 3400 1036 41 REMARKS: The corresponding account of BNB with Deutshe Bank, Frankfurt is number: 100 92334950000 IBAN: DE53500700100923349500 SWIFT Code: DEUTDEFF
BANK STAMP + SIGNATURE of BANK REPRESENTATIVE:
DATE + SIGNATURE of ACCOUNT HOLDER: (Obligatory)
90
SECTION VII: CHECKLIST

Before submitting your application by e-mail, please make sure that it is complete and tick the boxes accordingly:
1) Section I: the Declaration on Exclusion and Selection Criteria is completed 2) Section I: the Agreement on Publication is completed 3) Section I: the Endorsement letters are completed 4) Section I if applicable: the Declaration for Qualifying as Public Body is completed 5) Section I If applicable: all the National Member Entities are listed and contact persons are indicated 6) Section II: the Basic Data on the Project is provided 7) Section II: all the Partners and Individual Experts are listed and contact persons are indicated 8) Section III: the Description of the Project covering all questions is provided 9) Section IV: the Project Summary Sheet is complete 10) Section V: the tables regarding Funding Requirements are complete 11) Section VI: the Legal Entities Form is filled in 12) Section VI: the Financial Identification Form is filled in
After obtaining your receipt of your project registration number and before submitting those supporting and administrative documents where originals are required, please make sure that they are complete and tick the boxes accordingly:
1) The cover letter indicating the registration number is enclosed. 2) Section I: the Declaration on Exclusion and Selection Criteria is signed and stamped or sealed 3) Section I: the Agreement on Publication is signed and stamped 4) Section I: the Endorsement Letters are signed and stamped or sealed 5) Section I: the documents for the evaluation of the Technical Capacity are enclosed. 6) Section I if applicable: the Declaration for Qualifying as Public Body is signed and stamped or sealed 7) Section I if applicable: Profit and Loss Accounts, together with the balance sheet for the last three financial years for which the accounts have been closed, are enclosed 8) Section VI: the Legal Entities Form is signed and stamped 9) Section VI: the Financial Identification Form is signed and stamped
91
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Etf JP 00217 2008

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Application Form, Tempus Joint Project Deadline: 28/04/2008

FIRST CALL FOR PROPOSALS N EAC/04/2008

Application Form Joint Project 2008

Training in European Legislation for Safety and Quality

Registration number: Registration number (leave empty)

Reception Number: ETF-JP-00217-2008

Application Form, Tempus Joint Project Deadline: 28/04/2008

Application Form, Tempus Joint Project Deadline: 28/04/2008

Application Form, Tempus Joint Project Deadline: 28/04/2008

THE APPLICATION FORM

Application Form, Tempus Joint Project Deadline: 28/04/2008

The following sections need to be completed.

Application Form, Tempus Joint Project Deadline: 28/04/2008

SECTION I: DECLARATION ON EXCLUSION AND SELECTION CRITERIA

Official stamp or seal of the applying legal entity:

Application Form, Tempus Joint Project Deadline: 28/04/2008

SECTION I: AGREEMENT ON PUBLICATION

Official stamp or seal of the applying legal entity:

Application Form, Tempus Joint Project Deadline: 28/04/2008

SECTION I: ENDORSEMENT LETTERS

Applicants should follow the model below.

SECTION I: TECHNICAL CAPACITY

Application Form, Tempus Joint Project Deadline: 28/04/2008

SECTION I: DECLARATION FOR QUALIFYING AS A PUBLIC BODY

Official stamp or seal of the Applying Higher Education Institution:

Application Form, Tempus Joint Project Deadline: 28/04/2008

SECTION I: LIST OF NATIONAL MEMBER ENTITIES

<<Click here to select>>

<<Click here to select>>

Country code: Country code:

City Code: City Code:

Phone Nr.: Fax. Nr.:

Application Form, Tempus Joint Project Deadline: 28/04/2008

<<Click here to select>>

<<Click here to select>>

Country code: Country code:

City Code: City Code:

Phone Nr.: Fax. Nr.:

Application Form, Tempus Joint Project Deadline: 28/04/2008

<<Click here to select>>

<<Click here to select>>

Country code: Country code:

City Code: City Code:

Phone Nr.: Fax. Nr.:

Application Form, Tempus Joint Project Deadline: 28/04/2008

<<Click here to select>>

<<Click here to select>>

Country code: Country code:

City Code: City Code:

Phone Nr.: Fax. Nr.:

Contact Persons of additional National Member Entities

Application Form, Tempus Joint Project Deadline: 28/04/2008

SECTION I: PROFIT AND LOSS ACCOUNTS

Application Forms; Tempus Joint Project Deadline: 28/04/2008

SECTION II: BASIC DATA ON THE PROJECT

Higher Education and Society(HES)

Specific Objectives of the project

Application Forms; Tempus Joint Project Deadline: 28/04/2008

SECTION II: LIST OF PARTNERS

Higher Education Institution:

Higher Education Institution Public Sector(PS)

Higher Education Insitution