DATE Jan By 1st By 1st Feb ok ok Mar Apr May

Month June July

Act Aug Sep Oct Nov Dec Minimum Wages Act Payment of wage act

By 8th By 8
th th

ok ok

ok ok

ok ok

ok ok

ok ok ok

ok ok

ok ok

ok ok

ok ok

ok ok

ok ok ok

ok ok

ESIC P.F. ESIC

Before 12

Before 15th Before 15th Before 15th By 15th

ok ok

ok

ok

ok

ok

ok

ok

ok

ok

ok

ok

ok

P.F. Factory Act, 1948

ok ok ok

Factory Act, 1948 THE APPRENTICESHIP ACT, 1961

By 15th

ok

ok

THE APPRENTICESHIP ACT, 1961

By 15th

ok

Contract Labour Act

By 15th

ok

ok

ok

ok

Employment Exchange Act

By 15th By 15th By 15th By 20th Before 21 Before 21st

st

ok

ok

ok

ok ok

ok

ok

ok

ok

ok

ok ok

ok

ok

P.F. ESIC

ok ok ok ok

ok ok ok

ok ok ok

ok ok ok

ok ok ok

ok ok ok

ok ok ok

ok ok ok

ok ok ok

ok ok ok

ok ok ok

ok ok ok

ESIC P.F. ESIC Maternity Benefit Act

By 21st

ok

ok

ok

ok

ok

ok

ok

ok

ok

ok

ok

ok

ESIC

Before 25th

ok

ok

ok

ok

ok

ok

ok

ok

ok

ok

ok

ok

P.F.

By 25th By 25th By 25
th

ok ok ok

Annual Annual P.F.

By 25th Before 30
th

ok ok

ok

ok

ok

ok

ok

ok ok

ok

ok

ok

ok

ok

P.F. Contract Labour Act

Before 30th Before 30th Before 30th By 30th By 30th Before 31st

ok ok ok ok ok ok

Employment Exchange Act Factory Act, 1948 Payment of Bonus Act Payment of Bonus Act ESIC ESIC

Before 31st

ok

Contract Labour Act

Before 31st By 31st By 31st

ok ok ok ok ok ok ok ok ok ok ok ok ok ok ok

Welfare Fund Act Factory Act, 1948 ESIC Monthly Statutory Register P.F. P.F. P.F. ESIC ESIC ESIC ESIC ESIC ESIC Factory Act, 1948 Factory Act, 1948 Factory Act, 1948

FORM-13A/13 Transfer of PF Account-After receiving from the members-as & when require Eligibility Register Updating,Allotment of P.F. Nos.-As & when new employee join-As & when required PF Inspection Book-To keep ready for the Inspection FORM-17 -Register of employees contribution Accident register Inspection book FORM-1 Declaration Form, FORM-3 Return of Declaration Form-With in 10 days from the date of FORM-16 Accident Report-With in 24Hrs.-As & when required Insurance Nos. to be obtained from the Local Office for the new employees-As & when required FORM-2 Notice of occupation-Within 30days from the date of Expiry-Yearly FORM-18 Notice of Accident-Within 48 Hrs.-as & when required FORM-18 A Notice of serious AccidentsWithin 4 Hrs.-as & when required

FORM-2A Change of Manager -Within 7 days of the new manager taking charge-as & when required FORM-8 Test of pressure Vessal-Half Yearly FORM-7 Record of white washing-as & when required FORM-37 Report of examination of Hoist and lift-Half Yearly Amendment of Licenses & when required FORM-12-Register of Adult workers Form-11 List of holidays Abstract of the Act Name &Adress of FI, LO,LI,& DLC Register in FORM XIII Register of wages, fines (form B), deduction for damages or losses & advance, notice of :-abstract,rate of Notice to be displayed:-rate of minimum wages, abstract of the act, name & address of the inspector, weekly FORM-D register

Factory Act, 1948 Factory Act, 1948 Factory Act, 1948 Factory Act, 1948 Factory Act, 1948 Factory Act, 1948 Notice to be checked Notice to be checked Notice to be checked Notice to be checked Contract Labour Act payment of wage act Minimum Wages Act Equal remuneration act industrial employment standing orders act child labour (P&R) Act workmen compensation act inter state migrant workment act professional tax act labour welfare fund payment of grutuity act THE (State) SHOPS AND INDUSTRIAL ESTABLISHMENT ACT. trade union act industrial dispute Act National & festival holiday

NAME OF THE STATUTORY RETURN & FORM FORM III RULE 21 (4A)-ANNUAL RETURN to be sent to INSPECTOR UNDER THE AREA CONCERNED FORM IV,V RULE 18, VII, VIII RULE 16 -ANNUAL RETURN to be sent to CONCERNED LABOUR/REGIONAL COMMISSIONER Preparation of Statement and giving to the A/C Preparation of Statement and giving to the A/C FORM 6 SEC. 44, REGULATION 26- ESIC Half Yearly returnSUMMARY OF CONTRIBUTION IN QUADRUPLICATE ALONGWITH CHALLANS MONTHLY RETURN WITH CHEQUE to be sent to CONCERNED LOCAL OFFICE OR SCHEDULED BANK Remittance of PF/FPF Form 21 ( Annual Return) to be sent to CHIEF INSPECTOR OF FACTORIES FORM-22 Half Yearly Return to be sent to CONCERNED DIRECTOR/INSPECTOR FORM APP-2-Report in respect of Trade apprentices receiving training in the establishment to be sent to CONCERNED REGIONAL DIRECTOR/ADVISOR and DY. APPRENTICESHIP ADVISOR respectively FORM APP-3-giving particulars of trade apprentices who satisfy the minimum conditions of eligibility to appear in the trade test in March or September to be sent to CONCERNED REGIONAL DIRECTOR/ADVISOR and DY. APPRENTICESHIP ADVISOR respectively FORM XXV RULE 82(2) ANNUAL RETURN BY PRINCIPAL EMPLOYER to be sent to CONCERNED REGISTERING OFFICER FORM ER-1 -QUARTERLY RETURN FOR QUARTER ENDED 31ST DEC. PREVIOUS YEAR,31st March,31st June & 30th September to be sent to LOCAL EMPLOYMENT EXCHANGE or concerned employment officer Preparation of challans & submit to Bank with Cheque, Reconciliation for half yearly Posting in FORM-7 Register and reconciliation thereof To collect challans from Bank Remittance of Contributions Form L,M, N,O -ANNUAL RETURN & DETAILS OF PAYMENT ENDING 31 DEC. to be sent to COMPETENT AUTHORITY UNDER THE ACT Preparation of challans & submission to Bank with Cheque

Form 5--Return of new employees (Addition), form 10 --Return of member left (Deletion), FORM-12A Statement of contributions, FORM-11 Checking,Procesing & filing (Balance sheet) FORM-2 Checking,Processing & a copy to be submitted alongwith monthly return

FORM A-list of holiday to be sent to CONCERNED INSPECTOR in the labour department NOC from fire office FORM-3A Individual contribution card & FORM-6A Summary of Form 3-A-(Annual return) to be sent to CONCERNED REGIONAL OFFICE Entry in the P.F ledger FORM XXIV {RULE 82(1)}HALF YEARLY RETURN BY CONTRACTOR (IN DUPLICATE) to be sent to CONCERNED LICENCING AUTHORITY or CONCERNED INSPECTOR Form ER-2 in every 2 years Form 2 Renewal fees Form A, B,C FORM D RULE 5-ANNUAL RETURN -to be sent to CONCERNED INSPECTOR UNDER THE ACT FORM-6 Return of Contributions FORM 01A (ESI REGULATION 10 C) ANNUAL INFORMATION ABOUT FACTORY COVERED UNDER THE ACT to be sent to REGIONAL OFFICE FORM VII RULE 29 (2) STATE RULE -APPLICATION FOR RENEWAL OF LICENCE LICENCE RENEWAL FEE to be sent to CONCERNED INSPECTOR Deposit in Fund A/c FORM-31 Accident Annual Return (FORM-21 Annual Return) FORM-6 Return of Contributions Daily / End of the month

Register to be maintained

S.No.

Type & Nature of Document

Description of the Form

Form A

Application for registration of trade union

2 3 4

Form B Form C Form D

Register of trade unions Certificate of Registration of Trade Union Annual Return For the year ending 31st March

Relevant Clause

Schedule of Submission / Maintenance As & when a trade union comes into existence

Submitting Authority Registrar of Trade Unions

Section 5 & Regulation 3

Section 8 & Regulation 4 Section 9 & Regulation 5

To be maintained by the Registrar of trade unions, up to date To be issued by the Registrar Of Trade Unions on registering a trade union Registrar of Trade Unions

Section 28 & Regulation 12 By 31st July each year

Remarks

Checked on

The application to be accompanied by a copy of the rules of trade union and other particulars ns, up to date

on registering a trade union

S.No.

Type & Nature of Document Form A

Description of the Form

Deposit of compensation for fatal accident Deposit of compensation for non fatal accident to a woman or person under legal disability Receipt for compensation Statement of disbursements Deposit of compensation for non-fatal accidents, other than to a woman or person under legal disability Receipt for compensation Report of fatal accidents Application for compensation by workman Application for order to deposit compensation Application for commutation Notice Notice Memorandum Of Agreement concerning injury resulting in temporary disablement Memorandum Of Agreement concerning injury resulting in permanent disablement Memorandum Of Agreement concerning injury resulting in temporary disablement Notice to record memorandum of agreement

2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Form AA Form B Form C Form D Form E Form EE Form F Form G Form H Form J Form JJ Form K Form L Form M Form N

17

Form O

Notice to not record memorandum of agreement

18

Form P

Notice of show cause

19

Form Q

Notice of show cause

20

Form R

Register Of Agreements

Relevant Clause

Schedule of Submission / Maintenance

Submitting Authority

Rule 6(1)

To be submitted by the employer as & The Workmen's Compensation when an injury resulting in death Commissioner occurs. To be submitted by the employer as & The Workmen's Compensation when an injury occurs. Commissioner To be given by the Commissioner to the employer on receipt of form A or B To be furnished by the Commissioner to the employer on receipt of application To be submitted by the employer as & The Workmen's Compensation when an injury occurs. Commissioner To be given by the Commissioner to the employer on receipt of form D Within 7 days of death or serious The Workmen's Compensation bodily injury Commissioner To be made by the applicant and sent to the commissioner To be made by the applicant and sent to the commissioner To be made by the applicant and sent to the commissioner To be issued by the commissioner to the applicant for compensation To be issued by the commissioner to the applicant for compensation To be sent by the employer to the commissioner To be sent by the employer to the commissioner To be sent by the employer to the commissioner To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement , stating reasons for failure to record the memorandum of agreement To be issued by the commissioner to the parties stating a date for hearing the parties and giving them an opportunity to show cause why the said agreement ought to be registered.

Rule 6(1) Rule 6 Rule 6(3) Rule 9 Rule 9 Rule 11 Rule 20 Rule 20 Rule 20 Rule 39 Rule 39(3) Rule 48 Rule 48 Rule 48 Rule 49

Rule 49 & 50

Rule 50

Rule 50

Rule 52

To be issued by the commissioner to the parties stating a date for hearing the parties and giving them an opportunity to show cause why the said agreement ought to be registered and directing them to make all representations on the scheduled date To be maintained by the commissioner up to date

Remarks

Checked on

Apprentices Act Contract Labour (R&A) Act Child Labour(P&R) Act Industrial Disputes Act Minimum Wages Act Payment of Bonus Act

Payment Of Gratuity Act Industrial Employment Standing Orders Act Employees Provident Fund & Misc. Provisions Act Equal Remuneration Act Employees' State Insurance Act Payment Of Wages Act

S.No.

Type & Nature of Document

Description of the Form

Form I

Application for registration of establishments employing migrant workmen

2 3 4 5

Form II Form III Form IV Form V

Certificate Of Registration Register Of Establishment Application for license for recruitment Application for license for employment

Form VI

Form of Certificate by Principal Employer

7 8 9

Form VII Form VIII Form IX

Application for adjustment of security deposit Form of license Application for renewal of license Form furnishing particulars in respect of recruitment and employment of migrant workmen

10

Form X

11 12

Form XI Form XII

Return to be sent by the contractor to the authorities Register Of Contractors

13

Form XIII

Register Of Workmen employed by contractors

14 15 16 17 18 19 20 21 22

Form XIV Form XV Form XVI Form XVII Form XVIII Form XIX Form XX Form XXI Form XXII

Service Certificate Displacement & Outward journey allowances sheet Return Journey allowances Register Muster Roll Register of Wages Register Of Deductions for damage or loss Register Of Fines Register Of Advances Register Of Overtime Half Yearly Return to be sent by the contractor to the Licensing Officer Annual Return to be sent by the Principal Employer to the Registering Officer

23

Form XXIII

24

Form XXIV

Factories Act Employment Exchanges(CNV) Act Trade Unions Act Workmen's Compensation Act Inter-State Migrant Workmen Act Back To Main Page

Relevant Clause

Schedule of Submission / Maintenance

Submitting Authority

Rule 3(1)

As & when required

Registering Officer of the area in which the establishment sought to be registered is located

Rule 4(1) Rule 4(2) Rule 7(1) Rule 7(2)

To be issued by the registering officer to the principal employer once he registers the est

To be maintaied by the registering officer showing particulars of establishments in relati

certificates of registration are issued by him To be made in triplicate by the contractor to the licensing officer having jurisdiction in r

area wherein recruitment is made To be made by every contractor to the licensing officer for employing migrant workmen

To be issued by the Principal Employer to the contractor to the effect that he undrtakes t Rule 7(3) all rules related to recruitment or employment of migrant workmen, in respect of which

Rule 10(3) Rule 11(1) Rule 14(2)

making the application. To be made by a contractor to the licensing officer claimig therein the refund of security Every license issued by the licensing officer shall be in this form

To be made by the contractor to the licensing officer thirty days before the date on which

expires To be furnished by every contractor to the specified authorities under the act in respect o Rule 21 and employment of migrant workmen

Rule 24 Rule 48

To be furnished by every contractor to the specified authorities under the act in respect o wormen who have ceased to be employed To be maintained by every principal employer of a registered establishment

To be maintained by the principal employer and contractor in respect of migrant workm Rule 49

To be issued by the contractor to the migrant workman/en on termination of his employm Rule 50 Rule 51(1) Rule 51(1) Rule 52(2)(a) Rule 52(2)(a) To be maintained by every contractor Rule 52(2)(c) To be maintained by every contractor Rule 52(2)(c) To be maintained by every contractor Rule 52(2)(c) To be maintained by every contractor Rule 52(2)(d) To be maintained by every contractor in respect of migrant workmen To be maintained by every contractor in respect of migrant workmen

reason whatsoever To be maintained by every contractor in respect of displacement cum outward journey a To be maintained by every contractor in respect of return journey allowances

To be sent by the contractor in duplicate to the licensing officer not later than thirty days Rule 56(1)

of half year To be sent by the Principal employer of a registered establishment in duplicate to the reg Rule 56(2) Officer before 15th February following the end of the year to which it relates

Remarks

Checked on

Application to be accompanied by a crossed demand draft and delivered either by registered post or by hand er once he registers the establishment of establishments in relation to which

cer having jurisdiction in relation to the

ploying migrant workmen

e effect that he undrtakes to be bound by

kmen, in respect of which the contracto is

erein the refund of security deposit

rm

ys before the date on which the license

s under the act in respect of recruitment

s under the act in respect of migrant

establishment

respect of migrant workmen employed

termination of his employment for any

nt cum outward journey allowances

ney allowances

orkmen

orkmen

er not later than thirty days from the close

ment in duplicate to the registering

which it relates

S.No. 1 2 3 4

Type & Nature of Document Form A Form B Form C Form D

Description of the Form Form of complaint under clause (a) of sub section (1) of section 7 of the act Claim form under Section 7(1) of the act Form Of Authority in favour of legal practitioner or any official of a registered Trade Union Register to be maintained by the Employer

Relevant Clause Rule 3(1) Rule 4(1) Rule 5 Rule 6

Schedule Of Submission / Maintenance As & when needed As & when needed As & when needed To be maintained up to date

Submitting Authority Appropriate authority appointed under Section 7(1) Appropriate authority appointed under Section 7(1) Appropriate authority appointed under Section 7(1) ---

Remarks To be submitted in triplicate To be submitted in triplicate

Checked on

S.No. 1 2 3 4 5

Type & Nature of Document Form A Form B Form C Form D Form E

Description of the Form Notice Of Opening Notice Of Change Notice Of Closure Notice for excluding husband from family Notice of withdrawal of notice for excluding husband from family Nomination

Form F

7 8 9 10 11

Form G Form H Form I Form J Form K

Fresh Nomination Modification Of Nomination Application for gratuity by an employee Application for gratuity by a nominee Application for gratuity by a legal heir

12

Form L

Notice for payment of gratuity

13

Form M

Notice rejecting payment of gratuity

14

Form N

Application for direction

15 16 17 18

Form O Form P Form Q Form R

Notice for appearance before the controlling authority Summons Particulars of application under Section 7 Notice for payment of Gratuity Notice for payment of Gratuity as determined by appellate authority Application for recovery of gratuity

19

Form S

20

Form T

21

Form U

Display of abstract of the act and rules

Relevant Clause Rule 3 (1) Rule 3 (2) Rule 3 (3) Rule 5 (1) Rule 5 (2)

Schedule of Submission / Maintenance

Within 30 days from which the rules become applicable Within 30 days of any change in the particulars of the establishment like name, address or nature of business Atleast 60 days before the intended closure of the business To be submitted by the employee to the employer in triplicate. The employer after receip

Rule 6 (1)

Rule 6 (3) Rule 6 (4) Rule 7 (1) Rule 7 (2) Rule 7 (3)

copy to the concerned controlling authority of the area. To be submitted by the employee withdrawing the notice in form D to the employer in tr employer after receipt forwards a copy to the concerned controlling authority of the area To be submitted by the employee to the employer in duplicate. The employer within 30 receipt of nomination , verify with the service particulars and after attestation return bac employee. To be submitted by the employee within 90 days of acquiring a family to the employer

To be submitted by the employee to the employer , in cases including where a nominee p

employee To be submitted by the employee, eligible for payment of gratuity to the employer , with

from which the gratuity becomes payable. To be submitted by the nominee of an employee to the employer within 30 days from th

gratuity payable to him/her. For this purpose an application in plain paper may also be a To be submitted by the legal heir of an employee, eligible for payment of gratuity , to th

within 1 year from the date of gratuity payable to him/her On verification of claims made for payment of gratuity, the employer , within 15 days of

Rule 8 (1)

application , issue a notice to the applicant employee , his nominee or legal heir, specify

Rule 8 (1)

amount of gratuity payable and fixing a date of payme On verification of claims made for payment of gratuity, if the claim is found inadmissibl employer may issue a notice to the applicant employee, his nominee or legal heir , specif reasons why the claim is found inadmissible In cases wherein the employer refuses to accept a claim application or issues a notice sp

Rule 10 (1)

amount of gratuity which is considered less by the applicant or fails to issue a notice und claimant employee/ his nominee/ legal heir may wi

On receipt of form N , the concerned controlling authority of the area may call upon the Rule 11 (1) Rule 14 Rule 16(1) Rule 17

the employer to appear before him on a specified date, time and place. The controlling authority may , at any stage of proceedings, issue summons to the applic employer to produce evidences, documents etc. The controlling authority to record the particulars of each case in form Q

Rule 18(8)

Rule 19

Rule 20

on subsequent verification of the genuineness of the claims made, the controlling author notice , specifying to the employer , the amount of gratuity payable and directing the em payment of gratuity within 30 days of receipt of not The controlling authority on receipt of the decision of the appellate authority, modify his payment of gratuity and issue a notice to the employer, specifying the modified amount directing payment within 15 days of receipt of In situations wherein, the employer fails to pay the gratuity due under the act in accordan notice of the controlling authority , the employee/his nominee/legal heir may apply to th authority in duplicate for recovery The employer to display an abstract of the act and rules framed thereunder in English an understood by the majority of employees at a conspicuous place or near the main entranc establishment

Submitting Authority Concerned controlling authority of the area Concerned controlling authority of the area

Remarks

Checked on

Concerned controlling authority of the area to the employer in triplicate. The employer after receipt forwards a

g authority of the area. withdrawing the notice in form D to the employer in triplicate. The copy to the concerned controlling authority of the area. to the employer in duplicate. The employer within 30 days of the h the service particulars and after attestation return back a copy to the within 90 days of acquiring a family to the employer to the employer , in cases including where a nominee predeceases an

, eligible for payment of gratuity to the employer , within 30 days

payable. of an employee to the employer within 30 days from the date of

his purpose an application in plain paper may also be accepted of an employee, eligible for payment of gratuity , to the employer,

atuity payable to him/her or payment of gratuity, the employer , within 15 days of receipt of an

applicant employee , his nominee or legal heir, specifying the

xing a date of payme or payment of gratuity, if the claim is found inadmissible, the he applicant employee, his nominee or legal heir , specifying the nadmissible fuses to accept a claim application or issues a notice specifying a

idered less by the applicant or fails to issue a notice under rule 8, the legal heir may wi

ned controlling authority of the area may call upon the applicant and

m on a specified date, time and place. t any stage of proceedings, issue summons to the applicant or the documents etc. d the particulars of each case in form Q

genuineness of the claims made, the controlling authority to issue a er , the amount of gratuity payable and directing the employer for ys of receipt of not ipt of the decision of the appellate authority, modify his direction for otice to the employer, specifying the modified amount of gratuity and of receipt of er fails to pay the gratuity due under the act in accordance with the y , the employee/his nominee/legal heir may apply to the controlling y act of the act and rules framed thereunder in English and a language ployees at a conspicuous place or near the main entrance of the

S.No.

Forms

Description of the Form

Form I

Draft Standing Orders

2 3 4

Form II Form III Form IV

Notice under Section 5 Register Appeal

Form IV-A

Notice of changes in shift working

Form V

Service Card proforma

Section / Clause / clause

Sub-

Schedule of Submission / Maintenance

Submitting Authority

Section 3

Within six months from the date on which this act becomes applicable to Certifying Officer an establishment

To be sent by the certifying officer, on receipt of draft standing orders to the trade union Section 5 Section 8 Rule 7-A(1) appellate authority accompanied by a certified copy of standing orders Any notice of discontinuance or of restarting of a shift working shall be displayed Rule 7-A of Schedule I A copy of such notice to be given to the secretary of the registered union. To be maintained by every industrial establishment a service card duly attested by an authorised officer in respect of each workman in the form appended to these orders

requiring any objections from their end To be maintained by the certifying officer. This contains a copy of all certified standing orders To be made by any person dsiring to prefer an appeal and forward it in quintuplicate to t

conspicuously by the employer on a notice board at the main entrance to the establishme

Standing order 1 of schedule I-B

Remarks

Checked on

This form is to be accompanied by a statement giving particulars of the workmen employed and the name of the trade union to which they belong f draft standing orders to the trade union

contains a copy of all certified standing

ppeal and forward it in quintuplicate to the

opy of standing orders a shift working shall be displayed

d at the main entrance to the establishment.

y of the registered union. ent a service card duly attested by an

n the form appended to these orders

THE CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 & ITS CENTRAL RULES, 1971
S.No. Forms Description of the Form Section / Clause / clause SubSchedule of Submission / Maintenance Submitting Authority Remarks Application to be accompanied by a DD showing payment of fees for registration; application shall be personally delivered or sent by registered post

Form I

Application For Registration of Establishments employing contract labour

Rule 17(1)

As & when required

Registering Officer of the area in which the establishment sought to be registered is located

2 3 4 5 6 7 8

Form II Form III Form IV Form V Form V-A Form VI Form VI-A

Certificate Of Registration Register Of Establishments Application For Licence Form Of Certificate By Principal Employer Application for the adjsutment of security deposit Form of licence granted by the Office Of the licensing officer

Rule 18(1) Rule 18(3) Rule 21(1) Rule 21(2) Rule 24(1-A) Rule 25(1)

To be granted by the registering officer to the Principal Employer To be maintained by the Registering Officer showing particulars of establishments in relation to which certificates of registration have been issued To be submitted by the contractor for grant of a licence to the licensing officer of the area in which the establishment, in relation to which he is the contractor, is located As & when required Issued by the Principal Employer to the contractor

Application to be made by the Contractor to the licensing Officer To be granted by the licensing officer to the Contractor Within 15 days of commencement & Inspector appointed under completion of contract work Sec. 28 To be submitted by the contractor

Notice of Commencement/ Completion Of Contract Rule 25(2)(viii) Work by the licencee Notice Of Comencement/ Completion of contract work by the employer for each contractor Application for renewal of licences Rule 81(3)

Form VI-B

Within 15 days of commencement & Inspector appointed under To be submitted by the completion of contract work under Sec. 28 Principal Employer each contractor To be applied to the licensing officer by the contractor within 30 days before the date on which licence expires When conditions arise requiring the employment of contract labour immediately and estimated to last not more than 15 days Registering Officer of the area in which the establishment sought to be registered is located Application to be accompanied by a DD showing payment of fees for registration; application shall be personally delivered or sent by registered post

10

Form VII

Rule 29(2)

11

Form VIII

Application for temporary registration of establishments employing contract labour

Rule 32(2)

12

Form IX

Temporary Certificate Of Registration

Rule 32(3)

To be granted by the registering officer to the Principal Employer

13 14 15 16 17 18 19 20 21 22 23 24 25 26 27

Form X Form XI Form XII Form XIII Form XIV Form XV Form XVI Form XVII Form XVIII Form XIX Form XX Form XXI Form XXII Form XXIII Form XXIV

Application for temporary Licence Temporary Licence Register Of Contractors Register of Workmen employed by the contractor Employment Card Service Certificate Muster Roll Register Of Wages Register Of Wages cum Muster Roll Wage Slip Register of deductions for damage or loss Register Of Fines Register Of Advances Register Of Overtime Return to be sent by the contractor to the licensing officer

Rule 32(2) Rule 32(3) Rule 74 Rule 75 Rule 76 Rule 77 Rule 78(1)(a)(i) Rule 78(1)(a)(i) Rule 78(1)(a)(i) Rule 78(1)(b) Rule 78(1)(a)(ii) Rule 78(1)(a)(ii) Rule 78(1)(a)(ii) Rule 78(1)(a)(iii) Rule 82(1)

To be submitted by the contractor for grant of a licence to the licensing officer of the area in which the establishment, in relation to which he is the contractor, is located To be granted by the licensing officer to the Contractor To be maintained By the Principal Employer To be maintained by the contractor in respect of each registered establishment where he employs contract labour To be issued by the contractor to each worker within 3 days of employment of worker To be issued by the contractor to the workman whose services have been terminated for any reason whatsoever To be maintained by the contractor in respect of each work on which he engages contract labour To be maintained by the contractor in respect of each work on which he engages contract labour To be maintained by the contractor in respect of each work on which he engages contract labour To be issued by the contractor to the workmen atleast a day prior to the disbursement of wages( applicable when wage period is one week or more To be maintained by the contractor in respect of each work on which he engages contract labour To be maintained by the contractor in respect of each work on which he engages contract labour To be maintained by the contractor in respect of each work on which he engages contract labour To be maintained by the contractor recording therein the number of hours, and wages paid for, overtime work, if any To be sent by the contractor in duplicate to the licensing officer not later than 30 days from the close of half year Before 15th February following the end of the year to which it relates Registering Officer of the area in which the establishment sought to be registered is located

28

Form XXV

Annual Return Of Principal Employer to be sent to Rule 82(2) the Registering Officer

Checked on

CHILD LABOUR (PROHIBITION & REGULATION) ACT, 1986

S.No. Type & Nature of Document Description of the Form To be maintained by every occupier of an establishment in respect of children employed or permitted to work

Form A

Form B

Certificate of Age

ACT, 1986
Relevant Clause Schedule of Submission / Maintenance Submitting Authority

Rule 16(1)

Yearly

..

Rule 17(2)

As & when felt necessary

Inspector

Remarks

Checked on

Shall be retained by the employer for a period of three years All young persons in employment in any of the occupations set forth in Part A or processes set forth in Part B of schedule to produce a certificate of age from the appropriate medical authority.

S.No.

Type & Nature of Document Form A

Description of the Form Form of application for the reference of an industrial dispute to a board of conciliation/court of enquiry/labour court/national tribunal Notice to represent persons on board Agreement

2 3

Form B Form C

Form D

Summons Notice of change of service conditions proposed by an employer Form Of Authority Form Of Nomination Paper Progress Report on Constitution and functioning of Works Committee for the half year ending 30th June/31st December Form for memorandum of settlement

5 6 7 8 9

Form E Form F Form G Form G-1 Form H

10

Form I

Complaint under Section 33-A of the act

11 12

Form J Form K

Application for permission Application for permission under Section 33

13

Form K-1

Application for recovery of dues

14

Form K-2

Application by a person authorised by a workman or heir of deceased workman for recovery of dues

15 16

Form K-3 Form K-4

Application to the labour court to receive entitlements Application to the labour court by a person authorised by a workman or heir of deceased workman to receive entitlements Form of notice of strike to be given by Union/Workmen in a Public Utility Service Form Of Notice of Lock Out to be given by an employer carrying on a Public Utility Service Form of Report of Strike or Lock Out in a Public Utility Service Register Of Settlements Notice of comemncement of lay-off Notice Of Termination of lay off Form of application for permission to lay off, to continue the lay off of workmen in Industrial establishments to which provisions of Chapter V-B of the act applies Form of Notice of Retrenchment to be given by an employer under clause of section 25(F) of this act Form of Notice of Retrenchment to be given by an employer under clause (d) of section 25(N) of this act Form of notice of closure to be given by an employer under Section 25-FFA of The Industrial Disputes Act, 1947 Form of notice of closure to be given by an employer under Section 25-O(1) of The Industrial Disputes Act, 1947

17

Form L

18 19 20 21 22

Form M Form N Form O Form O-1 Form O-2

23

Form O-3

24

Form P

25

Form P-A

26

Form Q

27

Form Q-A

Relevant Clause

Schedule of Submission / Maintenance As & when a dispute is sought to be referred To be issued by the Labour Secretary to the parties requiring them to nominate a certain no. of persons to represent them on board As & when a dispute ought to be referred for arbitration To be issued by a board/court/labour court/tribunal/national tribunal which requires the parties to produce any books, documents for purposes of investigation As & when a change ought to be effected To be sent to the concerned authority giving the names of representatives To be delivered to the employer nominating a candidate for election to the

Rule 3

Rule 6 Rule 7

Rule 17

Rule 34 Rule 36 Rule 47 Rule 56-A Rule 58

Rule 59

Rule 60(1) Rule 60(2)

works' committee, duly signed by the proposer and the candidate Not later than 20th day of the month following the half year To be sent to Labour Secretary, GOI / Chief Labour Commissioner / RLC(C) / ALC( C) duly signed by the parties to the proceedings. Every complaint to be verified and to be presented in triplicate and to be accompanied by as many copies as there are opposite parties to the complaint. The complaint ought to be presented before the labour court/tribunal/National Tribunal To be made by the employer seeking express permission in writing of the Conciliation officer/board/labour court/tribunal/national tribunal To be made by the employer seeking express permission in writing of the Conciliation officer/board/labour court/tribunal/national tribunal for any action taken under Section 33-2(a) or (b) To be made by the workman or group of workmen to the Labour Secretary/ RLC when any money is due from an employer to a workman or group of workmen To be made by a person authorised in writing by the workman or in the case of death of workman, the assignee or heir of the deceased workman to the Labour Secretary/ RLC when any money is due from an employer to a workman or group of workmen

Rule 62(1)

Rule 62(1)

Rule 62(2) Rule 62(2)

To be made by a workman or group of workmen to the labour court to receive entitlements due from an employer To be made by the assignee or heir of the deceased workman to the labour court to receive entitlements due from an employer To be made by Union/Workmen to the employer, with copy to ALC (C ) / RLC

Rule 71 (C) / CLC(C) To be made by the Employer with a copy to The Secretary of the Registered Rule 72 Rule 73 Rule 75 Rule 75-A Rule 75-A Union / ALC(C) / RLC(C) / CLC(C) Information in this form to be submitted immediately on the occurrence of strike or lock out in a public utility service to the ALC(C ) for the local area concerned To be filed by the conciliation officer in respect of settlements effected under this act in respect of areas within his jurisdiction within 7 days of commencement of lay off within 7 days of termination of lay off To be sent to the concerned authority and sent through registered post Rule 75-B(1) acknowledgement due To be given within 3 days from the date on which notice is served to the workman To be served by the employer to the central govt. or such authority as specified under the act To be sent by the employer to the Labour Secretary(GoI) / RLC(C) / ALC(C) / Rule 76-B Local Employment Exchange To be served by the employer to the Labour Secretary(GoI) with a copy to the Rule 76-C(1) Registered Trade Union of the establishment

Rule 76

Rule 76-A(1)

Submitting Authority Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C)

Remarks

Checked on

r Secretary to the parties requiring them to nominate of persons to represent them on board

Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C) urt/labour court/tribunal/national tribunal which uce any books, documents for purposes of

Labour Secretary, GOI / Chief Labour Commissioner / RLC(C) / ALC(C) / Secretary of registered trade union d authority giving the names of representatives

loyer nominating a candidate for election to the

ned by the proposer and the candidate ALC( C)

tary, GOI / Chief Labour Commissioner / RLC(C) / e parties to the proceedings. fied and to be presented in triplicate and to be opies as there are opposite parties to the complaint. presented before the labour court/tribunal/National

er seeking express permission in writing of the

labour court/tribunal/national tribunal er seeking express permission in writing of the labour court/tribunal/national tribunal for any action ) or (b) n or group of workmen to the Labour Secretary/ ue from an employer to a workman or group of

thorised in writing by the workman or in the case of gnee or heir of the deceased workman to the Labour money is due from an employer to a workman or

or group of workmen to the labour court to receive mployer e or heir of the deceased workman to the labour court

from an employer kmen to the employer, with copy to ALC (C ) / RLC

er with a copy to The Secretary of the Registered

/ CLC(C) be submitted immediately on the occurrence of c utility service to the ALC(C ) for the local area ion officer in respect of settlements effected under within his jurisdiction RLC( C) with a copy forwarded to ALC( C) RLC( C) with a copy forwarded to ALC( C)

d authority and sent through registered post

Central Government/ RLC(C) / ALC (C) / concerned employmeny exchange

yer to the central govt. or such authority as specified

to the Labour Secretary(GoI) / RLC(C) / ALC(C) /

ge yer to the Labour Secretary(GoI) with a copy to the

the establishment

THE APPRENTICES ACT , 1961 & APPRENTICESHIP RULES, 1991

S.No. 1 2 3 4 Type & Nature of Document Form Apprenticeship- 1 Form Apprenticeship- 1-A Form Apprenticeship- 2 Form Apprenticeship- 3 Instructions Report in respect of Trade apprentices receiving training in the establishment Form giving particulars of trade apprentices who satisfy the minimum conditions of eligibility to appear in the trade test in March or September Half Yearly return of Apprentices Engaged Description of the Form Form giving personal details of Apprentices Form Giving Record of Practical Training & Related

Form Apprenticeship- 4 Form submitted on engagement of an apprentice

Form Apprenticeship- 5 Record Of Progress of Apprentices engaged in an establishment

Form Apprenticeship- 6

91
Relevant Clause Rule 14 Rule 14 Rule 14 Rule 14 Schedule of Submission / Maintenance Within 15 days of the date of registration of contract of apprenticeship At the end of every half year At the end of every half year In the month of November & May Submitting Authority Regional Director/ State Apprenticeship advisor Regional Director/ State Apprenticeship advisor Regional Director/ State Apprenticeship advisor Regional Director/ State Apprenticeship advisor Regional Director/ State Apprenticeship advisor & The Principal, ITI where Basic Trg./ Related Instructions is proposed to be imparted to the Apprentice Central Apprenticeship Advisor/ Director, Regional Board Of Apprenticeship Training Director, Regional Board Of Apprentiship Training

Rule 14

At the end of every half year

Rule 14

within 10 days of engagement of an apprentice Quarterly

Rule 14

Remarks To be prepared in duplicate This is kept inside Form 1

Checked on

Applicable only to Graduate or Technician or vocational apprentices

S.No.

Type & Nature of Document Form ER- 1 Form ER- 2 Requisition form

Description of the Form Quarterly return to be submited to the local employment exchange Occupational Return to be submitted to the local employment exchange Requisition form to be used when calling for applicants from Employment Exchanges

1 2 3

Relevant Clause

Schedule of Submission / Maintenance Within 30 days of the due dates i.e. 31st March, 30th June, 30th September & 31st December Biennial (within 30 days of due date) As & when vacancies arise

Submitting Authority Local Employment Exchange Local Employment Exchange Central /local Employment Exchange depending on the nature of vacancies

Rule 6 Rule 6 Rule 4

Remarks

Checked on

S.No. 1 2 3

Type & Nature of Document Form 1 Form 2 Form 3

Description of the Form Application for permission to construct, extend or take into use any building as a factory Application for registration and grant or renewal of licence Notice of Change of Manager

4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

Form 4 Form 5 Form 6 Form 7 Form 8 Form 9 Form 10 Form 10-A Form 11 Form 12 Form 12-A Form 13 Form 14 Form 15 Form 16

Licence to work a factory Certificate Of Fitness Humidity Regsiter Record of Lime Washings, Paintings etc. Report of examination of pressure vessel Register Of Compensatory Holidays Overtime Muster Roll for exempted workers Overtime Slip Notice Of Periods Of Work for Adult Workers Register Of Adult Workers Identity Card Of Workers Notice of Periods of work for child workers Register Of Child Workers Register Of Leave with wages Health Register

19

Form 17-A

Notice Of Accident or dangerous occurrence

20

Form 18

Notice Of Poisoning or disease

21 22 23 24 25 26 27 28 29 30 31 32 33

Form 19 Form 20 Form 21 Form 22 Form 23 Form 24 Form 25 Form 26 Form 27 Form 28 Form 29 Form 30 Form 31

Abstract of the Act Annual Return Half Yearly Return Muster Roll Register Of Accidents Special Certificate Of Fitness Certificate Of Fitness for dangerous operations Register Of Surgeon's fees for the issue of duplicate certificate Certifying Surgeon's visit Note Diary Of Inspector Of Factories Closure Report Of a Factory Register of Water Sealed Gas Holder Report of examination of water sealed gas holders Register of trained adult male workers employed to carry out mounting or shifting or belts, lubrications etc.

34

Form 32

35

Form 33

Certificate to young persons considered fit to work at machine, plant or process of dangerous character Form Of Certificate Of Stability Record Of Eye Examination

36 37

Form 34 Form 35

Relevant Clause

Schedule of Submission / Maintenance

Submitting Authority

To be submitted to the Chief Inspector Of Factories, duly signed by the Occupier Of the factory before commencing the manufacturing process To be submitted by the Occupier/Manager to the Inspector Of Factories of the area concerned not later than the date on which the license expires To be made by the occupier and submitted to the Chief Inspector Of Factories with Rule 12-A the signature of the new manager and occupier appended To be granted by the Inspector Of Factories after verifying the correctness of the application. This licence shall remain valid upto 31st december of the year for which Rule 5 it is granted To be granted by the certifying surgeon to the young persons employed in a factory Rule 14-2(a) Temperatures recorded in a Hygrometer to be entered in this register. Rule 24 To be maintained with the dates on which white washing, colour washing, Rule 15 varnishing etc. are carried out. To be maintained by the manager in respect of compensatory holidays To be maintained by the manager of every factory in which workers are exempted Rule 78 under Sections 64 or 65 To be exhibited by the Manager of every factory To be maintained in every factory To be issued to every worker with the signature of occupier/manager of the factory To be exhibited by the Manager of every factory To be maintained in respect of child workers employed Rule 86 To be maintained by the manager of every factory Rule 87 Section 87 To be maintained by the manager in respect of dangerous operations

Rule 77(4)

Rule 79 Rule 80 Rule 80-A Rule 85

Within 12 hours of occurrence of an Rule 96

Factory Inspector; SDO;Officer-In-Charge of accident the nearest police station To be sent by the manager of the factory as soons as any worker contacts any disease specified in the schedule to the Chief Inspector/ Inspector/Medical Inspector/Certifying Surgeon To be displayed in every factory

Rule 97

Rule 99 To be furnished by the Manager to the Chief Inspector before 15th January of the Rule 100(1) Rule 100(2) Rule 103 Rule 104 year subsequent to which it relates To be furnished by the Manager to the Chief Inspector before 15th July of each year To be maintained by the manager of every factory in respect of workers employed in the factory To be maintained in every factory furnishing complete details in respect of every

accident which may occur To be granted by the certifying surgeon in respect of persons employed in operations involving use of lead compounds To be granted by the certifying surgeon in respect of persons employed in dangerous Rule 96 operations To be maintained by the certifying surgeon or examining surgeon in respect of fees Rule 14 paid for issue of a duplicate certificate To be handed over by the certifying surgeon or examining surgeon to the Manager Rule 14 (9) detailing the result of each visit to the factory

Rule 57-A Rule 57-A

To be maintained by the manager in respect of examination reports of the gas holders carried out by the person qualified to carry out the test To be submitted by the person carrying out the examination in the form of a report to the manager or the occupier. To be maintained in every factory carrying therein the name of every worker who may be employed in performing work specified in section 21

Rule 59-A

To be maintained by the manager, containing therein the certifcates issued to young Rule 59-B(2) persons. To be sent by the manager or occupier of the factory to the chief Inspector in respect Rule 3-A Rule 59-C(4) of the manufacturing process carried out. To be sent by the manager/ occupier within 15 days from the date of examination.

Remarks

Checked on

r Of the factory before

ncerned not later than the

Inspector Of Factories with

d ng the correctness of the cember of the year for which

rsons employed in a factory this register.

g, colour washing,

atory holidays

ich workers are exempted

pier/manager of the factory

us operations

y worker contacts any disease

or/Medical

before 15th January of the

before 15th July of each year

pect of workers employed in

details in respect of every

nvolving use of lead

sons employed in dangerous

g surgeon in respect of fees

ng surgeon to the Manager

tion reports of the gas

he test tion in the form of a report

name of every worker who fied in section 21

e certifcates issued to young

he chief Inspector in respect

m the date of examination.

S.No.

Type & Nature of Document

Description of the Form

Form A

Form Of Individual Application

Form B

Form Of Group application

Form C

Form of application by an inspector or person permitted by the authority or authorised to act

Form D

Certificate Of Authorisation

Form E

Notice for disposal of application

Form F

Record of order or direction

Form G

Notice to respondent of the day fixed for the hearing of appeal under section 17 of the act

Relevant Clause

Schedule of Submission / Maintenance

Submitting Authority

Section 15(2)

Section 15(2)

Section 15(2) & Section 16

Section 15(2)

Section 15(3)

Within 12 months from the the date on which deductions were made or the date on Inspector Of Factories which payment was due, as the case may be. Within 12 months from the the date on which deductions were made or the date on Inspector Of which payment was due, as the case may Factories be. Within 12 months from the the date on which deductions were made or the date on Inspector Of which payment was due, as the case may Factories be. Within 12 months from the the date on which deductions were made or the date on Inspector Of which payment was due, as the case may Factories be. When an application is entertained under section 15(2), the authority shall hear the applicant & the employer and direct the employer for refund of deductions made or payment of delayed wages or make no directions if the application is found to be malafid Record of order of direction to be made by the authority under the act Within 30 days of the date on which order or direction was made, an appeal could be made by the employer/ employee or his legal practitioner and the judge of the district court to issue the notice to the respondent of the day fixed for hearing of appeal.

Section 15(3)

Section 17

Remarks

Checked on

2), the authority shall hear er for refund of deductions ctions if the application is

ity under the act

S.No 1

Type & Nature of Document Form I

Description of the Form Declaration Form

Form I-A

Family Declaration Form

Form I-B

Changes in family declaration form

Form 3

Return of declaration forms

Form 4

Identity Card

Form 4-A

Family Identity Card

Form 6

ESIC-Return of Contributions

Form 7

Register Of Employees

Form 8

First Certificate

10

Form 9

Final Certificate

11

Form 10

Intermediate Certificate

12

Form 11

Special Intermediate Certificate

13

Form 12

Sickness or Temporary Disablement Benefit

14

Form 12-A

Maternity Benefit for sickness Sickness or Temporary Disablement Benefit or Maternity Benefit for sickness Maternity Benefit for sickness

15

Form 13

16

Form 13-A

17

Form 14

Sickness or Temporary Disablement Benefit or Maternity Benefit for sickness Maternity Benefit for sickness

18

Form 14-A

19

Form 15

Accident Book

20 21

Form 16 Form 17

Accident Report from Employer Dependant's benefit - Death Certificate

22

Form 18

Dependant's benefit - Claim Form Dependant's Benefit - Claim Form for periodical Payments Maternity Benefit - Notice of Pregnancy

23

Form 18-A

24

Form 19

25

Form 20

Maternity Benefit - Certificate of Pregnancy

26

Form 21

Maternity Benefit - Certificate of Expected Confinement

27

Form 22

Maternity Benefit - Claim Form

28

Form 23

Maternity Benefit - Certificate of Confinement or Miscarriage Maternity Benefit - Notice Of Work Maternity Benefit after the death of an insured woman leaving behind the child / Maternity Benefit- Death Certificate Claim for Permanent Disablement Benefit

29

Form 24

30

Form 24-A & 24-B

31

Form 25

32

Form 25-A

Funeral Expenses Claim Form

33

Form 26

Certificate for permanent disablement benefit

34

Form 27

Declaration & Certificate for Dependant's Benefit

35

Form 28

Abstention Verification

36

Form 28-A

Abstention Verification

Relevant Clause Regulation 11 & 12

Schedule of Submission / Maintenance To be filled in by the employee with his signature or thumb impression and submit it to the employer To be filled in by the employee and submitted back to the employer , who shall forward the same to the appropriate office within 10 days from the date of submission by the employee To be submitted by the insured person to the employer within 15 days of such changes occurring and the employer in turn would forward the same to the appropriate office within 10 days of receipt. To be sent by the employer to the appropriate office within 10 days of receipt of the filled up forms To be issued by the appropriate office in respect of all insured employees, and send the same to the employer, who shall issue the same to the concerned employee after obtaining the signature in the card To be arranged by the appropriate office and necessary family particulars added in Form 4 To be sent by the employer in quadruplicatealongwith receipt copies of challans to the appropriate office within 42 days of termination of related contribution period; within 21 days of permanent closure of the factory; within 7 days of the date of receip To be maintained by the employer in respect of every employee of his factory or establishment This medical certificate is to be issued by the insurance medical officer during the first examination in respect of a spell of sickness or a spell of temporary disablement To be issued by the insurance meddical officer, when he feels that not later than 3 days of the date of examination(other than a first certificate) the insured employee would be fit to resume duties To be submitted by the insured person within 7 days (commencing from the date of first certificate) in cases wherein the final certificate is not issued within 7 days of issue of first certificate To be furnished by the insured person in cases wherein the insurance medical officer feels that temporary disablement has continued for not less than 28 days and such disablement is likely to continue for a longer period To be submitted by the insured person desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates

Regulation 15-A

Regulation 15-B

Regulation 14

Regulation 17

Regulation 95-A

Regulation 26

Regulation 32

Regulation 57 & 89-B

Regulation 58 & 89-B

Regulation 59 & 89-B

Regulation 61 & 89-B

Regulation 63

Regulation 89-B

Regulation 63 & 89-B

Regulation 89-B

Regulation 63

Regulation 89-B

Regulation 66

Regulation 68 Regulations 79 & 95-C

To be submitted by every insured woman claiming maternity benefit in case of sickness arising out of pregnancy, confinement, premature birth of child or miscarriage to the local appropriate office by post or otherwise To be submitted by the insured person or insured woman desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates To be submitted by every insured woman claiming maternity benefit in case of sickness arising out of pregnancy, confinement, premature birth of child or miscarriage to the local appropriate office by post or otherwise To be submitted by the insured person or insured woman desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates To be submitted by every insured woman claiming maternity benefit in case of sickness arising out of pregnancy, confinement, premature birth of child or miscarriage to the local appropriate office by post or otherwise To be maintained by the employer in which appropriate particulars of any accident causing personal injury to an insured person may be entered and preserved every such book for a period of five years. To be furnished by the employer to the nearest local office and to the nearest insurance medical officer immediately if the injury is serious To be issued free of charge by the Insurance Medical Officer attending the disabled person at the time of his death To be submitted by the dependant or dependants concerned or by the legal representative of the insured member with all supporting documents to the appropriate local office by post or otherwise To be submitted by the dependant whose claim for dependant's benefit is admitted, to the local appropriate office except in the case of first and final payments To be submitted by an insured woman before confinement to the local appropriate

Regulation 80

Regulation 83-A

Regulation - 87 office To be submitted by an insured woman before confinement to the local appropriate Regulation - 87 office To be submitted by every insured woman claiming maternity benefit before Regulation - 88 confinement not earlier than 15 days before the expected date of confinement

Regulation 88 & 89

To be submitted by every insured woman to the local appropriate officestating therein the date on which she ceases to work for remuneration and if the insured woman is claiming maternity benefit for miscarriage the claim form ought to be submitted within To be submitted by every insured womanwothin 30 days of the date on which her confinement takes place to the local appropriate office To be furnished by an insured woman who has claimed maternity benefit, if she

Regulation 88 & 89

Regulation 91

does work for remuneration on any day during the period for which maternity benefit would be payable to her. To be submitted by the nominee or legal representative of the insured woman to the local appropriate office, a claim for maternity benefit within 30 days of the death of the insured woman, together with a death certificate in 24-B To be submitted by an insured person declared as permanently disabled by a Medical Board to the local appropriate office by post or otherwise To be submitted by the claimant entitled, to the local appropriate office and in case of a minor, by his guardian and the form ought to be submitted with all supporting documents To be submitted by every person whose claim for permanent disablement has been admitted at six monthly intervals, a certificate attested by such authority as may be specified by the director general To be submitted by every person whose claim for dependant's benefit has been admitted at six monthly intervals , duly attested by such authority as may be specified by the director general. To be furnished by every employer to the appropriate office, such particulars & information in respect of abstention of an insured person from work for which sickness benefit or disablement benefit for temporary disablement have been claimed or paid To be furnished by every employer to the appropriate office, such particulars & information in respect of abstention of an insured woman from work for which maternity benefit hass been claimed or paid

Regulation 89-A

Regulation 76-A

Regulation 95-E

Regulation 107

Regulation 107-A

Regulation 52-A

Regulation 52-A

Submitting Authority

Remarks

Checked on

oyee with his signature or thumb impression and submit

oyee and submitted back to the employer , who shall propriate office within 10 days from the date of e ured person to the employer within 15 days of such

employer in turn would forward the same to the

0 days of receipt. to the appropriate office within 10 days of receipt of the

riate office in respect of all insured employees, and send

who shall issue the same to the concerned employee after

he card opriate office and necessary family particulars added in

in quadruplicatealongwith receipt copies of challans to n 42 days of termination of related contribution period; nt closure of the factory; within 7 days of the date of

mployer in respect of every employee of his factory or

o be issued by the insurance medical officer during the of a spell of sickness or a spell of temporary

ce meddical officer, when he feels that not later than 3 ation(other than a first certificate) the insured employee es ured person within 7 days (commencing from the date of herein the final certificate is not issued within 7 days of

ured person in cases wherein the insurance medical disablement has continued for not less than 28 days and

o continue for a longer period ured person desirous of claiming sickness or temporary appropriate local office by post or otherwise alongwith cates

nsured woman claiming maternity benefit in case of nancy, confinement, premature birth of child or propriate office by post or otherwise ured person or insured woman desirous of claiming blement benefit to the appropriate local office by post or priate medical certificates nsured woman claiming maternity benefit in case of nancy, confinement, premature birth of child or propriate office by post or otherwise ured person or insured woman desirous of claiming blement benefit to the appropriate local office by post or priate medical certificates nsured woman claiming maternity benefit in case of nancy, confinement, premature birth of child or propriate office by post or otherwise mployer in which appropriate particulars of any accident an insured person may be entered and preserved every ve years. ployer to the nearest local office and to the nearest

mmediately if the injury is serious by the Insurance Medical Officer attending the disabled

ath endant or dependants concerned or by the legal d member with all supporting documents to the post or otherwise endant whose claim for dependant's benefit is admitted,

ce except in the case of first and final payments red woman before confinement to the local appropriate

red woman before confinement to the local appropriate

nsured woman claiming maternity benefit before

n 15 days before the expected date of confinement

nsured woman to the local appropriate officestating he ceases to work for remuneration and if the insured ty benefit for miscarriage the claim form ought to be

nsured womanwothin 30 days of the date on which her

the local appropriate office red woman who has claimed maternity benefit, if she

n on any day during the period for which maternity

o her. minee or legal representative of the insured woman to the claim for maternity benefit within 30 days of the death of er with a death certificate in 24-B red person declared as permanently disabled by a

appropriate office by post or otherwise mant entitled, to the local appropriate office and in case and the form ought to be submitted with all supporting

erson whose claim for permanent disablement has been

ervals, a certificate attested by such authority as may be

neral erson whose claim for dependant's benefit has been ervals , duly attested by such authority as may be neral. mployer to the appropriate office, such particulars & bstention of an insured person from work for which ment benefit for temporary disablement have been

mployer to the appropriate office, such particulars & claimed or paid

bstention of an insured woman from work for which

S.No. 1 2

Type & Nature of Document Form 2 Form 3A/ Form 7 (PS)

Description of the Form Declaration & Form of nomination for EPF / Pension/ IF to be filled in by the eligible employee Members' Annual Contribution Cards Consolidated return of employees entitled to become members of the funds on the date of application of the scheme Return of employees qualifying for membership under PF, Pension & Insurance Fund for the first time during the month Return of employees leaving the service of the employer during the month Return of ownership in duplicate

Form 9/Form 3(PS)/ Form 1(IF)

4 5

Form 5 / Form 4(PS) / Form 2 (IF) Form 10 / Form 5(PS)

Form 5-A Form 12-A / Form 6 (PS) / Form 4 (IF) Form 6-A/ Form 8 (PS) Form 13 Form 11

7 8 9 10 11

Consolidated Statement Of Dues and Remittance Consolidated Annual Contribution statement Form concerning transfer of previous accumulation dues from existing PF

Details of past employment / membership of employee Remittance of PF contribution, Pension fund, Challan (there is one consolidated Administration & Inspection Charges, EDLI & its challan of accounts 1,2,10,21 & 22) admin. Charges Form- 10 C Form to be used by a member of EPS 1995 for claiming withdrawal benefit / Scheme Certificate Form to be used for claiming superannuation pension, Retirement pension, Short Service Pension, Disablement pension, Widow Pension, Children Pension, Orphan Pension Claim form to be used by a major member of the EPF scheme

12

13

Form- 10 D

14

Form- 19

15

Form- 20

Claim form to be used by a nominee/ or a legal heir in case of death of a member of the EPF scheme

Relevant Clause 33(EPF);18(EPS); (EDLI) 35,42,43,44(EPF); 19(EPS) 36(EPF); 20(EPS); 10(EDLI) 36(EPF); 20(EPS); 10(EDLI) 36(EPF) ; 20(EPS) 36A(EPF); 21(EPS); 1(EDLI) 38(EPF) ; 20(EPS) ; 10(EDLI) 43(EPF) ; 20(EPS) 28(EPF)

Schedule of Submission / Maintenance 10 As & when a new entrant joins the scheme

Submitting Authority Concerned RPFC

By 30th April every year for the year Concerned RPFC ending 31st March within 15 days of the commencement Concerned RPFC of the scheme within 15 days of the close of month within 15 days of the close of month Concerned RPFC Concerned RPFC

Immediately on coverage & within 15 days of making any change in the Concerned RPFC establishment within 20 days of the close of the Concerned RPFC month By 30th April every year for the year Concerned RPFC ending 31st March As and when required As and when required within 15 days of the close of month Concerned RPFC Concerned RPFC Concerned RPFC

As and when required

Concerned RPFC

As and when required

Concerned RPFC

As and when required

Concerned RPFC

As and when required

Concerned RPFC

Remarks

Checked on

S.No. 1 2 3

Type & Nature of Document Form A Form B Form C

Description of the Form Register showing the computation of allocable surplus Register showing the set on & set off of the allocable surplus Register showing the details of amount of bonus due to each of the employees, the deductions under section 17 & 18 and the amount actually disbursed Annual Return stating the amount of bonus paid to employees for the accounting year ending on 31st March

Form D

Relevant Clause Rule 4(a) Rule 4(b) Rule 4( c )

Schedule of Submission/ Maintenance To be maintained by the employer To be maintained by the employer To be maintained by the employer Within 30 days after the expiry of time limit specified for payment of bonus -------

Submitting Authority

Rule 5

Inspector

Remarks

Checked on

Time limit for the said purpose is within a period of eight months from the close of accounting year

MINI MUM
S.No. 1 Type & Nature of Document Form I Rule 21(4) Description of the Form

Form II

Rule 21(4)

3 4 5 6 7 8

Form III Form IV Form V Form VI Form VI- A Form VII

Rule 21(4-A) Rule 25(2) Rule 26(5) Section 20(2) Section 21(1) Section 20(2)

9 10 11 12 13

Form VIII Form IX Form IX-A Form X Form XI

Section 20(2) Section 20(3)

Rule 26(1) Rule 26(2)

Relevant Clause Register Of Fines Register of deductions for damage or loss caused to the employer, by the neglect or default of the employed persons Annual Return Register Of Overtime Muster Roll

Schedule of Submission / Maintenance Ought to be up to date

Ought to be up to date

By 1st February each year Ought to be up to date Ought to be up to date

Form Of Application by an employee regarding any claim preferred by the employee/ inspector/official of registered trade union/legal practitioner may apply Form for a single application in respect of any number of employees employed in scheduled employment.

To be presented within 6 months from Form of application by an Inspector or person acting with the date of payment of minimum the permission of authority wages To be presented within 6 months from Form in authority in favour of a legal practitioner/official the date of payment of minimum of a registered trade union wages Form Of Summons to the opponent to appaear before the When an application under section 20 is entertained , the applicant & the employer. authority Abstracts of the Minimum Wages Act, 1948 & the Bihar To be displayed at the factory Minimum wages Rules, 1951 premises Register Of Wages Wage Slip Ought to be up to date for every wage period Ought to be issued every wage period

Submitting Authority

Remarks

Checked on

inspector/official of registered

eduled employment.

Authority appointed under the act. Authority appointed under the act. r section 20 is entertained , the authority shall hear the applicant & the employer.