User manual for Inventory management:-

Gate Entry (JIEX_C) Capturing Incoming Excise Invoice.

Select the capture excise invoice & enter the P.O. No. all information will be captured automatically.
Select only capture excise invoice option; enter excise invoice no. and date. Enter the P.O. no. all information will capture automatically from the P.O, but you can change the Qty. as per challan qty.

Enter the Date of receipt in the additional data

Enter the vendor excise / non excisable invoice no. And select the excise group as per LOV. Enter the business area i.e.1022 for GGN HPDC

You can also view the purchase document and excise entry. Check the document by clicking the check button. Entry will be generated automatically and Doc..NO. Will be generated.

Note: - You enter the material with ref. to the following Document:i. ii. iii. iv. Purchase order Stock Transport Order: - For Plant to Plant Transfer i.e. Scheduling Agreement. Without Purchase order: - For FOC material & cash purchase .

Goods Receipt: - (MIGO)

You enter the material with ref. to the following Document:i. ii. iii. iv. Purchase order Inbound delivery in case of Mtl. Receipt against Stock Transport order ( Plant to Plant transfer i.e. Ggn to dhr) Scheduling Agreement. Without Purchase order: - For FOC material & cash purchase.
Enter the P.O. no and all the records will be captured automatically. Click the item OK then go to Excise invoice & take the help of LOV.Only captured invoice will be reflected and select the same.

Write the Purchase Order Number in the relevant column & press enter. All the items of PO appear in the item overview. Write vendor bill no. in Delivery Note, LR number in Bill of Lading & Gate Entry number in Header text fields. Check the quantities from the bill & physical verification correct the quantity if required, enter the storage locations for each line item and put tick mark in the OK check box and select to continue.

Pl. also enter Deliver note & Bill lading no as challan /bill no and Bill of entry no. incase of Import. You can also write the special remarks in the Header Text.

Enter the Storage location where you want to keep the material and also can view the current stocks in the plant. Enter the qty which is received physically. It is also mandatory to enter the Challan Qty. System will not enter more then the Gate In Qty but can be accept less qty as per physical receipt qty. You can view the Purchasing Doc. and excise detail also.

Check & post the Goods Receipt. Goods Receipt Material Document number appears at the status bar given at the bottom.

Post Excise Invoice: - J1IEX_P

It is mandatory to prepare the GR for posting of excise invoice.
Enter the vendor invoice no. all the entries will be reflected automatically as per GR. Check the excise amount with ref. to the supplier invoice. If the excise amount if deferent from the system amount pl. change the same manually (Excise & Ecess amount) in change mode and post the same.

You can also check the entry by clicking simulate Cenvat. If it is Ok Post the same and the excise register will be updated automatically.

Invoice Verification (MIRO)

2. Enter Invoice date 1. Enter Invoice No in the Ref. field

3. Enter the currency INR here before entering any other things.

5. Enter P.O. No / Service entry sheet no.

4. Select P.O/Schedule agreement /Service entry Sheet

5. Select Planned delivery cost for import other otherwise select goods/service item + planned delivery cost and press enter.

Pl. enter Diff. amount here if arising. Enter Plant i.e. 1011, 1022

P.O. TIN No. to be entered.

2. Choose the Simulate

1. Click the Calculate tax & enter the amount as shown in balance field.

2. If the Entries are Correct then Post the IV

1. After Simulation above screen will appear which show you the accounting entries.

IV material document no. will be reflecting here.

Return delivery (MIGO) i.e. Line Rejection, MRR Rejection & Stock Rejection. It is mandatory to process the same though any material Doc. and all the data will be captured including the vendor from the same.
1. Always select Return Delivery

3. Enter Storage Location from where material to be return.

2. Enter MVT type 122 for return delivery.

2. View the P.O. No and Document no. of the material

1. Enter item code in material view & qty in quantity view

Excise Invoice Creation for Returned Delivery (J1IS)

1.Always select MATD for Returned Delivery

2. Enter the doc. Number & Year

3. Enter the series group & Excise group as plant.

4. Enter vendor code & Business Area then click execute button then next screen will be appear

Please note that Invoice is related only for Excise Duty purpose & it will not Debited vendor for full rejected amount. For debiting the vendor you have to create the credit memo.

Check the Qty Value, BED & ECess as per excise invoice posted if O.K then click the save Button.

Credit Memo or Subsequent Credit for Return Delivery (MIRO)

2. Enter Doc. Date

1. Select the Credit memo in case of any rejection to be returned to vendor

3. Enter ref invoice no.

5. Enter P.O. / Schedule agreement no.

7. Click Calculate Tax 4. Select P.O/Schedule agreement 6. Enter Qty & Value as per Return delivery & IV. Always Select Line item if Multiple item in P.O.

1. Enter Plant i.e. 1011, 1022

1. Enter TIN No. Here

Choose the Simulate to View the Accounting entry.

Enter the Amount as shown in balance field.

2. If the entries are OK then post the Credit Memo. It Will Debit Vendor & Credit to RICO.

After Simulation above screen will appear and you can see the accounting entries.

Credit Memo No. (Document No.) Will be generated automatically.

Note: - Credit Memo will open the Purchase Order for returned Qty. and Subsequent Credit Will not open P.O. If Wants to close the P.O. Pl. make and Subsequent Credit if wants to material in again in the same P.O. Pl. make Credit Memo only.

Create Reservation (MB21) MVT TYPE- 201(Consumption to cost center)

Enter the requirement date as the baseline date, movement type i.e. 201 for issue to Cost center and the relevant plant and press

Enter.

1. Enter Cost Center

2. Enter Goods Recipient who is supposed to receive the material.

3. If you want to prevent a goods movement in respect of this reservation item, you must deselect the field. If you want to allow a goods movement in respect of this reservation item, select the field.

4. Enter material, quantity, plant, storage location, etc. as required and select to save the reservation. System will generate the Reservation Number.

Create Reservation (MB21) MVT TYPE- 311(For transfer posting storage location)

Enter the requirement date as the baseline date, movement type i.e. 311(for transfer posting storage location) and the relevant plant and press Enter.

2. Enter Goods Recipient who is supposed to receive the material.

1. Enter the Store Code where material has to be transfer all others field will remain same as MB21 MVT type 201

2. Enter the valuation class if the material is subject to split valuation. Which you want to withdraw from stores.

Enter the valuation type. It is mandatory if If the material is subject to split valuation

For changing a reservation execute transaction MB22 and for displaying a reservation execute MB23 and proceed as required.

Goods Issue - MIGO (Against Reservation) to Cost Center

1. Select Goods Issue &

Reservation

3. Always Select 201 if it is consumption to cost center

2. Enter Reservation No. All the information related to issue will reflect from the reservation only.

4. Enter Any Type of detail here

5. You can change the qty as per physical issuances

6. Click the OK and save

Transfer Posting (Storage location to Storage location with-in Plant) - MIGO (Against Reservation)
A stock transfer from storage location to storage location takes place within a plant. It is usually posted without value, since the transferred material is managed in the same plant and therefore has the same valuation data as before. If the material is subject to split valuation, and the valuation type of the material changes due to the stock transfer, the system also creates an accounting document during the stock transfer. This stock transfer procedure reduces the corresponding stock type at the issuing storage location and increases the same stock type at the receiving storage location. At plant level, the stock level does not change, except that the stock is distributed differently among the storage locations in the plant. The system does not create an accounting document for the material document. Choose the relevant movement type to enter the transfer posting, for example, 311 (Transfer posting of unrestricted use stocks from one storage location to another). Maintain the data as required and save the document.

1. Select Transfer Posting & Reservation

3. Always Select MVT type 311 if it is Transfer of material Storage location to Storage location

2. Enter Reservation No. All the information related to transfer of material will reflect from the reservation only.

4. Enter Any Type of detail here

Enter the valuation type in the receiving location. If the material is subject to split valuation

5. You can change the qty as per physical transfer of mtl.

6. Click the OK and save

Enter the issuing and receiving plants, storage locations in the sections From and Dest in the item details in the Transfer tab. Enter Header text, check and Save. The system creates a material document without any FI document, as there is no change in valuation when transfer posting takes place between storage locations to storage location within the same plant.

Transfer Posting to Subcontractor MB1B with Ref. to Purchase Order. For transfer Posting of material to subcontracting run T-Code MBIB and fill up all the details. Post the document with reference to Purchase order

Select MVT 541, Plant Code, Storage Location and press To Purchase Order

Pl. select the P.O. No. and click the adopt details.

Enter the Plant Code

Enter the Store loc. Code from where you want to send the material

Click save button. The document no. will be generated automatically & will appear as blow

Note: - No FI entry will be generated at the time of Transfer posting to Subcontractor. Returnable Gate Pass ZRGP

You can create the RGP with Ref. to Transfer Posting or without Ref to Transfer Posting. But it is mandatory to prepare RGP if any transfer posting is being done. Click the icon to cancel the RGP (With or Without Reference to Material Doc.

Click the icon to prepare the RGP with ref. to material Doc.

Click the icon to Display the RGP. Click the icon to reconcile the RGP.

Click the icon to prepare the RGP without ref. to material Doc.

Enter the Expected date of Return Enter the Plant & Material Doc. no. on which the RGP is prepared

All the detail with reference to Material Doc. i.e. vendor, material and qty will reflect automatically.

Enter the Send through, Vehicle no, Header Text .Select the line item and click the save button to save the RGP.

Create subcontracting challan (57F4) J1IF01

1. Enter the Material Doc. no.

1. Enter the Excise group, series group as defined in the system (LOV) and Plant then click the execute button.

3. Click the save button. The Document no. will be generated

automatically.
1. Enter RGP NO. And all other entries will comes automatically from transfer posting.

2. You can view the material doc. by clicking here.

GR preparation of subcontracting material( Item & Scrap Reconciliation) MIGO

Pl. deselects the base line item scrap in GR.

Pl. De-selects the Base line item scrap for reconciliation of vendor generated scrap and save the document.

For Reconciliation of Scrap Generated at vendor end (MIGO)

For the reconciliation of the Scrap pl. prepare the subsequent adjustment for the same Purchase order for which you have already prepared the GR as above.

Enter the challan no. & also enter header Text.

Select the line item scrap and put the scrap qty which you are receiving physically.

Click the OK button & Post the same. Document no. will be

generated automatically

Updation of RG1 Register for scrap receipt from vendor(J1I5)

Enter Company, Plant Excise Group, Posting date

Always Enter RMA

Select RG and enter

Click the Create button. The entry will be created Click the line item & Simulate Green Light will appear on the screen

View the RG1 Entry (T.Code. J2I6)

You can view the entry by clicking RG1 & Execute. The given screen will appear.

Enter Excise Group as per defined plant wise. Enter from date to date.

2. Click the execute button and view the entry

Subcontracting Challan Reconciliation (J1IFQ)

3. Click to reconcile 1. GR No. & Year

2. Excise Challan no & Year

2. Click the save button

1. Enter qty. as per receipt GR qty.

After clicking save button the given massage will appear

Click to view the material Document.

You can display the challan to see the reconciliation By T.Code J1IF02

See that 5000 pcs have been reconciled as per GR qty. & 5000 pcs is balance.

You can view the material Document showing the Entry of Reconciliation.

You can see the Challan qty., Receipt qty as well as balance qty respectively.

TRANSFER POSTING (PLANT TO PLANT WITHIN PERMESSIS)

TRANSCTION CODE MIGO MVT TYPY 303 ( Dispatch Plant)

1. Select Transfer posting & others

2. Always select MVT Type 303 3. Enter material, Plant & Storage location with Qty.

4. Enter plant in
Destination & Save

the same

View the document by Selecting Display & Enter the Material document no.

You can also view the FI document by clicking the FI document button

After clicking the FI document Button the given screen will appear which shows you the FI entry.

You can view the entry as 1022 debited & 1021 is

credited

You can also view the detail document by clicking the same as shown in next screen

TRANSFER POSTING (PLANT TO PLANT WITHIN PERMESSIS)

TRANSCTION CODE MIGO MVT TYPY 305 (Receiver Plant) 1. Select Transfer posting & others 2. Always select MVT Type 305

3. Material Doc. no which is generated in the dispatch plant & Maintain header Text.

4. Enter the material code, plant, storage location & Qty.

2. You can also view the FI document by clicking the FI document button 1. View the document by Selecting Display & Enter the Material document no.

Note: - No FI Entry will be generated in receiving Plant as it has already generated at issuing Plant. Goods Receipt against RTP Materials

T.Code - MIGO M.Type - 501-M The following activity should be done while receiving of RTP material from Supplier.

Stock of the same is 50 pcs before GR of RTP material

1. Select the others at the time of GR

2. Select MVT type 501 M

4. Click Ok then

Post the same.

3. Enter Item Code, Qty, Plant Code, Storage Location and Vendor code

You can view the stocks after receiving the same in Plant

Stock of the same is 60 pcs before GR of RTP material

Returning back of RTP material to Supplier

T.Code - MIGO M.Type - 502-M

1. Select the others at the time of GR 2. Select MVT type 502 M

3. Enter Item Code, Qty, Plant Code, Storage Location and Vendor code 4. Click Ok then

Returning 20 pcs to supplier which is greater then receipt of 10 Pcs from the vendor

Post the same.

System will not allow excess dispatch to vendor It will show the error

Now stocks of the same is goes down by 10 pcs from the main stores and only 50 pcs is available in stock.

Now the stocks is only 50 pcs

Power Consumption (can be issued directly to cost center) (MIGO)

2. Enter MVT Type 201P 1. Select Goods Issue others

3. Enter Material, Qty, Plant, Vendor name & Cost Center

4. Check the document If OK then Post the same.

Click the FI document to view the FI & CO. entry

Click the document which you want to view

View the Accounting Document. Pipeline Credit & Power Consumption Debit.

Consignment & Pipe Line Settlement (T.Code- MRKO)

1. Enter Plant 2. Click pipeline 3. First select the Display & Enter then next screen will appear

Click to go back

You can view the document as shown Not Settled.

Select Settle & Enter

You can view the created document. Click to View the document

View the entry created in FI as Vendor credit & Pipeline debit.

Creating a Physical Inventory Document MI31

Execute the transaction MI31 to create the physical Document

4. Click here to execute

1. Select the material, Plant storage location, material type & group etc. to be counted

2. Specify the maximum number of items that a physical inventory document will contain. If you enter a maximum number of items here, the system creates a new document for the remaining items when this number is reached, until all material has been recorded in physical inventory document.

3. Select the stock type

The System creates a new session and the screen is displayed as under:

Click here to process the session

2. Click here to process

1. Select the line item then Process the Session

The Next Screen Will Appear as under:-

2. Select the Log

1. Select the processing mode. If large nos. of items is to be counted it is always advisable to process in the background. After selecting the processing mode, press process button. If not processed in background, select display error only option

The Next Screen Will appear as under:Click here to Display

1. Select the line item and press to display

The Following Screen appears with auto generated numbers of the Physical inventory:-

Physical inventory document No. is generated.

Display Physical Inventory Document - MI03

Print physical Inventory Doc. - MI21 2. Click execute

1. Enter Material document no. Plant, Storage location & Count date

The next Screen will appear as under:-

1. Select Printer

2. If wants to view the document then Click Preview & If wants to take print Click Print

After giving the Printout The following Sheet Will Generate:1. Do the physical and enter the qty. as per location where it is lying physically.

Enter Physical Count In the system as per Physical count

Enter physical count in the shown space. If it is in store pl. enter the quantity in the 1st column & if it in QA inspection enter in 2nd column and if it is in blocked stock pl. enter in the 3rd column.

Also pl. click the button if the qty is 0 in any case

Display the document of Physical count T.Code.MI06

You can also change the Doc. T.code.MI05

You can change the physical qty. if required.

View the list of diff. T.code. MI20

Post the differences Doc. No. 4900001476

You can give the reason of Diff by clicking above column & select the reason. And save the document