HOBOKEN BOARD OF EDUCATION 158 FOURTH STREET, HOBOKEN, NJ 07030 (Meeting held at 1115 Clinton Street, Hoboken, New

Jersey 07030) AGENDA MONDAY, JANUARY 7, 2013

7:00 pm PUBLIC MEETING Board Secretary

CALL TO ORDER:

OPEN PUBLIC MEETING STATEMENT: This meeting is being held in conformity to the Open Public Meetings Act N.J.S.A. 10:4-6 et. seq. Proper public notice of the meeting was published in the local papers on December 22 and December 23, 2012 and January 5 and January 6, 2013. If any Board member or member of the public in attendance believes that the meeting is in violation of the Open Public Meetings Act, the Hoboken Board of Education requests that they make a statement at this time. The Board wishes to make those in attendance aware that this meeting is being recorded on video and will be broadcast by the Board at a later date on CATV Channel 77. The Hoboken Board of Education is committed to preserving the decorum of the public process and is mindful that we live in the electronic age of computers, cell phones and other electronic communications devices. Nevertheless, we respectfully request that all meeting participants kindly silence their electronic devices during the course of the meeting, and if use of the device is necessary, we ask that you please leave the meeting room if you need to conduct personal business. SALUTE TO THE FLAG

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HOBOKEN BOARD OF EDUCATION 158 FOURTH STREET, HOBOKEN, NJ 07030 (Meeting held at 1115 Clinton Street, Hoboken, New Jersey 07030) AGENDA MONDAY, JANUARY 7, 2013
ORGANIZATION MEETING ADMINISTER OATH OF OFFICE TO THREE NEWLY-ELECTED BOARD MEMBERS: Thomas Kluepfel Jean Marie Mitchell Ruth McAllister

ROLL CALL: PRESENT Biancamano, Peter Garcia, Carmelo Gold, Leon Kluepfel, Thomas Markle, Rose Marie McAllister, Ruth Mitchell, Jean Marie Rhodes-Kearns, Frances Sobolov, Irene Also Present: ABSENT

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HOBOKEN BOARD OF EDUCATION 158 FOURTH STREET, HOBOKEN, NJ 07030 (Meeting held at 1115 Clinton Street, Hoboken, New Jersey 07030) AGENDA MONDAY, JANUARY 7, 2013
RESOLUTION No. FI-0001-12-13 SUBJECT: APPROVAL OF ADOPTION OF CODE OF ETHICS RESOLVED, that the Hoboken Board of Education adopt the following Code of Ethics as per N.J.S.A. 18A:12-21 et seq. and By-law 9271. The members of the Hoboken Board of Education recognize that they hold authority not as individuals but as members of the Board. In order to make a clear public statement of its philosophy of service to the pupils of the district, the Board adopts this code of ethics: a. I will uphold and enforce all laws, rules and regulations of the State Board of Education, and court orders pertaining to schools. Desired changes shall be brought about only through legal and ethical procedures.

b. I will make decisions in terms of the education welfare of children and will seek to develop and maintain public schools which meet the individual needs of all children regardless of their ability, race, creed, sex or social standing. c. I will confine my board action to policymaking, planning and appraisal and I will help to frame policies and plans only after the Board has consulted those who will be affected by them. d. I will carry out my responsibility, not to administer the schools, but, together with my fellow board members, to see that they are well run. e. I will recognize that authority rests with the Hoboken Board of Education and will make no personal promises nor take any private action that may compromise the Board. f. I will refuse to surrender my independent judgment to special interest or partisan political groups or to use the schools for personal gain or for the gain of friends.

g. I will hold confidential all matters pertaining to the schools which, if disclosed, would needlessly injure individuals or the schools. In all other matters, I will provide accurate information and, in concert with my fellow Board members, interpret to the staff the aspirations of the community for its schools. h. I will vote to appoint the best-qualified personnel available after consideration of the recommendation of the chief administrative officer. i. j. I will support and protect school personnel in proper performance of their duties. I will refer all complaints to the chief administrative officer and will act on the complaints at public meetings only after failure of an administrative solution.

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HOBOKEN BOARD OF EDUCATION 158 FOURTH STREET, HOBOKEN, NJ 07030 (Meeting held at 1115 Clinton Street, Hoboken, New Jersey 07030) AGENDA MONDAY, JANUARY 7, 2013
The Board shall see that all members of the Board receive training in understanding and adhering to this code of ethics and shall discuss it annually at a regularly scheduled public meeting. Each member shall sign documentation that he/she has received a copy of it and has read and understood it.

RESOLUTION No. FI-0002-12-13 NOMINATION OF PRESIDENT OF THE BOARD Nominee Nominated by Seconded by

VOTES CAST: Biancamano, Peter Garcia, Carmelo Gold, Leon Kluepfel, Thomas Markle, Rose Marie McAllister, Ruth Mitchell, Jean Marie Rhodes-Kearns, Frances Sobolov, Irene is voted Board President by a count of ___ to ___.

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HOBOKEN BOARD OF EDUCATION 158 FOURTH STREET, HOBOKEN, NJ 07030 (Meeting held at 1115 Clinton Street, Hoboken, New Jersey 07030) AGENDA MONDAY, JANUARY 7, 2013
RESOLUTION No. FI-0003-12-13 NOMINATION OF VICE-PRESIDENT OF THE BOARD Nominee Nominated by Seconded by

VOTES CAST: Biancamano, Peter Garcia, Carmelo Gold, Leon Kluepfel, Thomas Markle, Rose Marie McAllister, Ruth Mitchell, Jean Marie Rhodes-Kearns, Frances Sobolov, Irene is voted Board Vice-President by a count of ___ to ___.

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HOBOKEN BOARD OF EDUCATION 158 FOURTH STREET, HOBOKEN, NJ 07030 (Meeting held at 1115 Clinton Street, Hoboken, New Jersey 07030) AGENDA MONDAY, JANUARY 7, 2013
RESOLUTION No. FI-0004-12-13 SUBJECT: APPROVAL OF COMMITTEES RESOLVED, that the President shall appoint Board members to serve a one (1) year term on the following Board standing committees which are deemed appropriate for the period January 1, 2013 through December 31, 2013.

Governance/Personnel Committee: 1. 2. 3. Finance Committee: 1. 2. 3. (Chair) (Chair)

Athletics/Performing Arts Committee: 1. 2. 3. (Chair)

Curriculum/Programs Committee: 1. 2. 3. (Chair)

Facilities/Technology/Transportation Committee: 1. 2. 3. (Chair)

Wellness Subcommittee: 1. 2. 3. (Chair)

Note: The President will serve Ex-officio on all Committees.

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HOBOKEN BOARD OF EDUCATION 158 FOURTH STREET, HOBOKEN, NJ 07030 (Meeting held at 1115 Clinton Street, Hoboken, New Jersey 07030) AGENDA MONDAY, JANUARY 7, 2013

RESOLUTION No. FI-0005-12-13 SUBJECT: OPEN PUBLIC MEETINGS ACT RESOLVED, that the Board of Education, upon recommendation of the Business Administrator, approves the following: Open Public Meetings Act Establish Meeting Dates, Time and Place RESOLVED that the Hoboken Board of Education, pursuant to Chapter 231, PAL (Open Public Meetings Act) does hereby proclaim the public meetings of the Board of Education will be held in the Hoboken Board of Education Meeting Room, located at 1115 Clinton Street , Hoboken, NJ 07030, at 7 p.m., as set forth below unless indicated otherwise: BE IT FURTHER RESOLVED that the purpose of the Regular Meetings shall be the normal conduct of business of the Board of Education and any other items brought to the Boards attention by the Board Members, Board Attorney, Superintendent and Business Administrator/Board Secretary; BE IT FURTHER RESOLVED that the Board of Education does hereby designate the Hudson Reporter and The Jersey Journal as official newspapers to receive notices of meetings; and BE IT FURTHER RESOLVED that notices of meetings of the Board of Education will be posted in the Hoboken Board of Education Administration Office (located at 158 Fourth Street, Hoboken, NJ 07030) and posted on the District website (http://www.hoboken.k12.nj.us/hoboken/). BE IT FURTHER RESOLVED that the Board of Education reserves the right to adjourn or recess a meeting at any time to discuss such matters that may be considered in closed session. However, the Board will first adopt a resolution stating the general nature of the subject to be discussed, and, as precisely as possible, the time and circumstances under which disclosure to the public will be made; and BE IT FURTHER RESOLVED that, in order to conduct its meetings properly and efficiently, the Board shall require the following procedures pertaining to public participation at Board meetings: Any individual desiring to speak shall give his or her name, address, and the group, if any, that is represented. The presentation shall be as brief as possible but no more than five (5) minutes per individual. The Board vests in its president, or other presiding officer, authority to terminate the remarks of any individual if he/she deems it in the best interest of those present to do so.

BE IT FURTHER RESOLVED that individuals or organizations desiring notification of Board Meetings shall request such notification through the Board Secretarys Office and be charged an annual fee of $25.00, paid in advance.

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HOBOKEN BOARD OF EDUCATION 158 FOURTH STREET, HOBOKEN, NJ 07030 (Meeting held at 1115 Clinton Street, Hoboken, New Jersey 07030) AGENDA MONDAY, JANUARY 7, 2013
BE IT FURTHER RESOLVED that the Board of Education will meet on the following dates: 2013 Regular Meeting Schedule Month Day Year Type of Meeting Re-Organization Regular Regular Regular Regular Regular Regular Regular Regular Regular Regular Regular Regular

January January February March April May June June August September October November December

7 22 12 12 16 14 11 25 20 10 8 12 10

2013 2013 2013 2013 2013 2013 2013 2013 2013 2013 2013 2013 2013

Unforeseen circumstances may force the rescheduling of these meetings. In such cases, notice will be given as provided in the Open Public Meetings Act.

RESOLUTION No. FI-0006-12-13 SUBJECT: ADOPTION OF OFFICIAL NEWSPAPERS RESOLVED, that the Board of Education, upon recommendation of the Business Administrator, approves the following: To authorize the Jersey Journal and Star Ledger be adopted as the official newspapers to be used for the advertisement of meetings and legal ads and all other necessary public notifications for the 2012-2013 school year and the Hoboken Reporter be used on an as-needed basis, be and hereby is submitted.

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HOBOKEN BOARD OF EDUCATION 158 FOURTH STREET, HOBOKEN, NJ 07030 (Meeting held at 1115 Clinton Street, Hoboken, New Jersey 07030) AGENDA MONDAY, JANUARY 7, 2013
RESOLUTION No. FI-0007-12-13 SUBJECT: PARLIAMENTARY PROCEDURES RESOLVED, that the Board of Education, upon recommendation of the Business Administrator, adopts Roberts Rules of Order as the official parliamentary procedure manual to be used to conduct meetings and appoint the board secretary and board attorney to act as the parliamentarians for the 20122013 school year.

RESOLUTION No. FI-0008-12-13 SUBJECT: APPOINTMENT OF REPRESENTATIVES REQUESTING FEDERAL AND STATE FUNDS RESOLVED, that the Board of Education, upon recommendation of the Business Administrator, approves that the Superintendent of Schools and the Business Administrator/Board Secretary for the Hoboken Board of Education, or their designees, be designated as the Boards agents to request state and federal funds under the existing State and Federal Laws for the period from the date of this Organization Meeting to the Board Organization Meeting in the next calendar year.

RESOLUTION No. FI-0009-12-13 SUBJECT: BOARD POLICIES/REGULATIONS RESOLVED, that the Board of Education, upon recommendation of the Business Administrator, approves the adoption of all existing Board Policies and Regulations.

RESOLUTION No. FI-0010-12-13 SUBJECT: APPOINTMENTS RESOLVED, that the Board of Education, upon recommendation of the Business Administrator, approves the following appointments 2012-13 school year: a. Gender-Equity Officer b. Affirmative Action Officer for Contracts c. English As A Second Language Plan Adriana Coppola Business Administrator/Board Secretary Maria Morales

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HOBOKEN BOARD OF EDUCATION 158 FOURTH STREET, HOBOKEN, NJ 07030 (Meeting held at 1115 Clinton Street, Hoboken, New Jersey 07030) AGENDA MONDAY, JANUARY 7, 2013
RESOLUTION No. FI-0011-12-13 SUBJECT: MULTI-YEAR PLANS RESOLVED, that the Board of Education, upon recommendation of the Business Administrator, reapproves the existing multi-year plans: (a) The Long Range Facility Plan (b) The Three-Year Comprehensive Maintenance plan (c) Technology Plan (d) Comprehensive Equity Plan (e) New Teacher Induction/Mentor Plan

RESOLUTION NO. FI-0012-12-13 SUBJECT: WAIVER OF COVERAGE RESOLVED, that the Board of Education, upon recommendation of the Business Administrator, approves the following: WAIVER OF COVERAGE STATE HEALTH BENEFITS PROGRAM WHEREAS, employees are now permitted to waive their SHBP medical and prescription coverage provided they have other health care coverage, and WHEREAS, a State Health Benefits Program Coverage Waiver/Reinstatement Form and Active Employee Health Benefits Application must be submitted through the Human Resources Office to the SHBP in order to waive SHBP medical and prescription coverage, and WHEREAS, to reinstate coverage under the SHBP, an employee must once again complete a State Health Benefits Program Coverage Waiver/Reinstatement Form and Active Employee Health Benefits Application, and WHEREAS, the employee must notify the SHBP within 30 days of the loss of the other coverage and provide proof of loss of that coverage, and WHEREAS, reinstatement will be effective immediately following the loss of the employees other health plan coverage, NOW THEREFORE BE IT RESOLVED, that the Hoboken Board of Education offers the opt out plan to all active eligible employees, and

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HOBOKEN BOARD OF EDUCATION 158 FOURTH STREET, HOBOKEN, NJ 07030 (Meeting held at 1115 Clinton Street, Hoboken, New Jersey 07030) AGENDA MONDAY, JANUARY 7, 2013
BE IT FURTHER RESOLVED, those active eligible employees who are eligible for other health care coverage will receive an incentive payment of 25% of their premium plan not to exceed $5,000.00, whichever is less, and BE IT FURTHER RESOLVED, the incentive payment will be made twice a year on the closest pay date to December 15 and June 15 each year. The decision of the Hoboken Board of Education to allow its employees to waive coverage, and the amount of incentive to be paid, cannot be subject to the collective bargaining process.

RESOLUTION NO. FI-0013-12-13 SUBJECT: FLEXIBLE SPENDING RESOLVED, that the Board of Education, upon recommendation of the Business Administrator, reapproves the following: RESOLVED that the form of Cafeteria Plan, effective October 1, 2012, and that the proper officers of the District are hereby authorized and directed to execute and deliver to the Administrator of the Plan, one or more counterparts of the Plan.

RESOLUTION No. FI-0014-12-13 SUBJECT: APPROVAL OF APPOINTMENT OF LAW FIRM AS COUNSEL TO THE BOARD RESOLVED, that the Hoboken Board of Education approves the contract extension for the professional services of Porzio, Bromberg & Newman P.C., Morristown, New Jersey, as Special Board Counsel to represent the Board on all legal and special education matters as requested, and shall render legal services as required, at the rate of $185 per hour for all attorneys and $125 per hour for paralegals for the January 1, 2013 through June 30, 2013 at a cap of $75,000.00 not to exceed $150,000.00 for the fiscal year 20122013, the Political Disclosure form was received at least ten (10) days prior to this resolution.

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HOBOKEN BOARD OF EDUCATION 158 FOURTH STREET, HOBOKEN, NJ 07030 (Meeting held at 1115 Clinton Street, Hoboken, New Jersey 07030) AGENDA MONDAY, JANUARY 7, 2013
RESOLUTION No. FI-0015-12-13 SUBJECT: APPROVAL OF APPOINTMENT OF DELEGATE TO NJSBA WHEREAS, the Hoboken Board of Education desires to send a delegate and alternate to the New Jersey School Boards Association; and WHEREAS, the Hoboken Board of Education Policy 0153 states that such designation be established by the Board; and THEREFORE BE IT RESOLVED, that the Hoboken Board of Education recognizes the appointment of as delegate and _______________ as alternate to the New Jersey School Boards Association (N.J.S.A. 18A:6-46), effective immediately until the next reorganization meeting as prescribed by law.

RESOLUTION No. FI-0016-12-13 SUBJECT: APPROVAL OF DELEGATE TO HUDSON COUNTY SCHOOL BOARDS ASSOCATION WHEREAS, the Hoboken Board of Education desires to send a delegate to the Hudson County School Boards Association; and WHEREAS, the Hoboken Board of Education By-law 9100 states that such designation be established by the Board President appointment; and THEREFORE BE IT RESOLVED, that the Hoboken Board of Education recognizes the appointment of as delegate to the Hudson County School Boards Association, effective immediately until the next reorganization meeting as prescribed by law.

RESOLUTION No. FI-0017-12-13 SUBJECT: APPROVAL OF REQUEST FOR PROPOSALS FOR INSURANCE BROKER SERVICES JANUARY 1 THROUGH JUNE 30, 2013 AND JULY 1, 2013 THROUGH JUNE 30, 2014 RESOLVED, to approve the advertisement and receipt of Request for Proposals (RFP) for Insurance Broker Services for January 1, 2013 through June 30, 2013 and July 1, 2013 through June 30, 2014.

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HOBOKEN BOARD OF EDUCATION 158 FOURTH STREET, HOBOKEN, NJ 07030 (Meeting held at 1115 Clinton Street, Hoboken, New Jersey 07030) AGENDA MONDAY, JANUARY 7, 2013
RESOLUTION No. FI-0018-12-13 SUBJECT: APPROVAL OF REQUEST FOR PROPOSALS FOR WORKERS COMPENSATION INSURANCE JANUARY 1 THROUGH JUNE 30, 2013 AND JULY 1, 2013 THROUGH JUNE 30, 2014 RESOLVED, to approve the advertisement and receipt of Request for Proposals (RFP) for Workers Compensation Insurance for January 1, 2013 through June 30, 2013 and July 1, 2013 through June 30, 2014.

Business Administrator Agenda Resolution Nos. FI-0001-12-13 through FI-0018-12-13

Motioned by

Seconded by YES NO

Roll Call Vote ABSTAIN

Biancamano, Peter Garcia, Carmelo Gold, Leon Kluepfel, Thomas Markle, Rose Marie McAllister, Ruth Mitchell, Jean Marie Rhodes-Kearns, Frances Sobolov, Irene

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