The Rainbow Council of the Boy Scouts of America, Request for Proposal

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The Rainbow Council, Boy Scouts of America, hereinafter referred to as the Boy Scouts is accepting proposals from CPA firms to provide audit and tax services for the Boy Scouts on a three-year cycle. We invite your firm to submit a proposal to us by 5pm on January 31, 2013 for consideration. The proposal must be signed by an official authorized to bind the firm, and it shall contain a statement to the effect that the proposal is firm for a period of at least 90 days from the closing date for submission of proposals. This solicitation does not commit the Boy Scouts to award contract, to pay any costs incurred in the preparation of a proposal, or to procure or contract for these services. The Boy Scouts reserves the right to accept or reject all proposals received as a part of this request, to waive formalities, to negotiate with all qualified firms, or to cancel in part or in its entirety this proposal, if it is in the best interest of the Boy Scouts.

Services to be Performed
Your proposal is expected to cover the following services: 1. 2. 3. 4. Audit (including preparation of our financial statements) Preparation of related Federal Form 990 and any state related forms A report on any internal control deficiencies or weaknesses Any proposed audit adjustments must be submitted on a form the Council provides

The fee should be broken down by audit and tax services. Separately include any estimated expenses you expect to incur and for which you expect reimbursement. The audit should be complete by May 1, 2013. In addition, a draft of the financial statements and management letter must be completed by April 15, 2013. We would expect an exit conference with the audit team at the completion of your fieldwork that would cover any proposed audit adjustments you expect to make together with an explanation of any deficiencies in our internal control structure you plan to note.

Key Personnel
Following are key contacts for information you may seek in preparing your proposal: Lori Manietta Office Manager 2600 North Winterbottom Road Morris, IL 60450 815-942-4450 Steve Weber, CPA Council Treasurer 11602 West Abbey Road Mokena, IL 60448 815-405-0255 weber1040@sbcglobal.net Marc Ryan Scout Executive 2600 North Winterbottom Road Morris, IL 60450 815-942-4450 MarcRyan@BSAMail.org Brian McDaniel Audit Committee Chairman 2508 Fox Meadow Drive Crest Hill, IL 60403 630-319-0715 Brian.McDaniel@Comcast.net

Other Pertinent Information

1. The Boy Scouts will provide the Scout Executive Guide to the Audit that describes report formatting, pertinent information required for writing the notes section, and BSA policies regarding matters where the National Council is allowed by the AICPA to set corporate standards. Prior years Local Council Audit Review Record will be available for use in ensuring the audit is BSA Compliant. The Boy Scouts will prepare reports and schedules, reproduce and provide documents as needed.

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The Rainbow Council of the Boy Scouts of America, Request for Proposal

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4. 5.

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Wermer, Rogers, Doran, and Ruzon LLC of Joliet performed the most recent services for the fiscal year ending December 31, 2011. Copies of prior reports and management letters are available upon request. All applicable services should be performed in accordance with generally accepted auditing standards (GAAS) as adopted by the American Institute of Certified Public Accountants, BSA policy and any other applicable requirements and standards that apply. We will require ten copies of the Auditors Report together with financial statements, management letter, and any internal control and compliance report you plan to issue. If additional work should have to be performed by the auditors due to their initial work not meeting the auditing standards, such work will be done at no additional charge to the Boy Scouts. Subject to the provisions below, the contract may be terminated by the Scout Executive of the Boy Scouts. a. Termination for Convenience: The Boy Scouts may, without cause, terminate this contract in whole or in part at any time for its convenience with a ten (10) day written notice to the Contractor. In such instance, an adjustment shall be made to the Contractor, for reasonable costs of the work performed through the date of termination. Termination costs do not include lost profits, consequential damages, or unabsorbed or absorbed overhead for the Contractor or its subcontractors. Contractor expressly waives any damages or indirect costs that may arise from the Boy Scout's election to terminate this contract in whole or in part for its convenience. b. Termination for Cause: Termination by the Boy Scouts for cause, default, or negligence on the part of the Contractor shall be excluded from the foregoing provisions. Termination costs, if any, shall not apply. The ten (10) days advance notice requirement is waived, and the default provision in this proposal shall apply. The BSA accounting system has the ability to export the chart of accounts in electronic form. Depending on the accountant's software, it may be possible to import the chart of accounts into your software.

Your Response to the Request for Proposal

As discussed earlier, responses to this proposal are due no later than 5PM on January 31, 2013. Please submit an electronic copy utilizing Microsoft Word or the PDF format. Submit responses to: Brian McDaniel Audit Committee Chairman Brian.McDaniel@Comcast.Net You may also fax a copy to the Rainbow Council in care of Mr. McDaniel at 815-942-6716. In responding to this request, please provide the following information formatted in the order listed: 1. 2. Detail your firm's experience in providing auditing and tax services to organizations in the nonprofit industry as well as organizations of a comparable size. Identify the partner, manager, and in-charge accountant who will be assigned to our job if you are successful in your bid. Provide biographies of all members together with their experience in serving the nonprofit industry. Describe how your firm will approach the audit of the Boy Scouts. Furnish standard billing rates for classes of professional personnel. Provide reference names and contact information for other nonprofit organizations. Describe how and why you are the best firm to be awarded the contract. Include the estimated number of hours by level of staff that you expect to incur and the corresponding hourly rates. Include a copy of your firm's most recent peer review report, the related letter of comments, and the firm's response to the letter of comments.

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Evaluation of Proposals
The Boy Scouts will evaluate proposals on a qualitative basis. This includes our review of the firm's peer review reports and related materials, interviews with senior engagement personnel to be assigned to the Boy Scouts, results

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of discussions with other clients, and the firms completeness and timeliness in its response to us. Any or all firms(s) may be requested to make an oral presentation of this proposal to the Boy Scout's selection/review committee. If you have any questions, or require assistance, please call me at 630-319-0715. Sincerely,

Brian S. McDaniel, Chairman Audit Committee