ADMINISTRATIVE REPORT

Community &Development ServicesDepartment -Facilities ManagementDivision

PublicDocument: X Yes SUBJECT: 2013BuildingCapitalBudget PURPOSE:
ThepurposeofthisreportissecureCouncilapprovaltosecurepricingforPriority1 projectsonlywhicharehighlightedintheproposed2013BuildingCapitalBudget forthe FacilitiesManagementDivision. ItisintendedthattheactualapprovaloftheBuilding CapitalBudgetwilloccurduringthebudgetdeliberationprocess.

No

EXPLANATION:
Duringthebudgetreviewprocess,theCommunityandDevelopmentServicesDivision presentedasummaryofitskeychallengesforeachofitsDivisions. Onethekey challengesfacingtheFacilitiesManagementDivisionishighcontractorpricinganda limitedconstructionperiod ( uetothebudgetapprovalsprocess)withinwhichtocomplete d keycapitalprojectsinvolvingourmanyfacilities. Theresponsetothischallengewasto securecouncil approvaltopermitstafftosecurepricingforhigherprioritycapitalprojects s beforetheactualcapitalbudgetwasapproved. Thiswouldhopefullyrealizemore attractivepricingfromcontractors ( howouldbebiddingduringaslowertime)andallow w projectstocommenceimmediatelyfollowingbudgetapproval. Atotalof27 projectsworthanestimated $ 892, 00have beenidentifiedinthe2013 1, 0 CapitalBudgetforbuildingimprovements. Fifteen (15) projects,worth $ 108, 00,have 1, 0 beenclassedasPriority1projects. Oftheseinitiatives,8arenewprojects,6arereserved projects ( itherstartedbutnotcompletedin2012and/ rmoneybroughtforwardfromthe e o 2012budgettothe2013budgettocompleteprojects)and1wasdeferredfrom2012 ( . ., ie requestingnewfundstocomplete2012projectin2013). Itisnotedthatthescopeofthe fallarrestproject ( onsideredassingleproject,brokendowninto2012and2013project c components) iscurrentbeingreviewedwiththegoalofreducingcosts. Itisfurthernoted that $ 000inCIIFfundinghasbeenconfirmedinordertomoveforwardwiththe 200, HollingerParkupgradeproject ( ashroomupgradesandbaseballlightingproject). The w attachedspreadsheetsummarizestheidentifiedinitiatives. Ascouncilisaware,ConestogaRovers &AssociatesrecommendedthatCouncilshould allocate $ 2millionperyearforthenext10yearsinordertobringourkeymunicipal
COT ADMIN002-( 1)- 01 F v th Revised: February8, 2012 Page1of3

buildingstoamoreacceptablestandard. Todatecouncilhasallocatedapproximately $ 2 millionin2010, $ 5millionin2011and $ 3millionin2012towardsthisobjective. 1. 1.

RELEVANTPOLICY /LEGISLATION /TIMMINSVISION2020:

The2013CapitalBudgetwouldhelptosupporttheCommunity Missionby s enhancing communityservicesandinfrastructure

CONSULTATION:
A copyofthe2013 CapitalBudgetwascirculatedtoDepartmentHeadsforreviewand comment. Nofurtherconsultationwasundertaken.

FINANCIALANDHUMANRESOURCEIMPLICATIONS:
PleasecheckmarkboxtotheleftifthisreporthasbeenreviewedbytheFinance Divisionandthefundingsourcehasbeenidentified Pleaseindicatethefundingallocationbyaccountnumber: VariousAccounts____

ThefinancialimplicationswereaddressedundertheExplanation sectionofthisreport. Thismatterwillbefurtherdiscussedduringthe2013budgetdeliberations.

CONCLUSIONANDRECOMMENDATION:
ThatCouncilauthorizes stafftosecurepricingforPriority1projectsidentifiedinthedraft 2013BuildingCapitalBudget. A ROLLNUMBERAND/ RREFERENCENUMBER: N/ O RespectfullySubmitted,

MarkBJensen,BA,MPL,MCIP,RPP DirectorofCommunity &DevelopmentServices

COT ADMIN002-( 1)- 01 F v th Revised: February8, 2012

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CAORECOMMENDATIONS:

X Yes

No

Comments:

Date: January4,2013

______

JoeTorlone ChiefAdministrativeOfficer

COT ADMIN002-( 1)- 01 F v th Revised: February8, 2012

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2013BuildingCapitalProjectsNewReserveDeferedNote
McIntyreArena RoofRepair -1$ McIntyreArena CurlingClubFrontSteps -1 MountjoyArena RoofRepair -1$ CityHall FallArrest -1$ EngineeringBld FallArrest -1 GoldenManor FallArrest -1 ArchieDillonSportsplex - Pool FallArrest -1$ MLCC FallArrest -1$ McIntyreArena FallArrest -1$ FireHeadquartersFall Arrest -1$ CMShieldsLibraryFallArrest -1$ PublicWorks -TimminsYardFallArrest -1$ PolicestationFallArrest -1$ TimminsLibraryFall Arrest -1$ TimminsMuseum FallArrest -1 TransitGarage FallArrest -1$ TimminsLibrary FallArrest -1$ CityHall ExteriorFrontStairrepair -1 WhitneyArena Insulation -1 CentennialHallRoofRepair,WindowReplacement,FrontDoor -1 $ CentennialHall Neededtooffsetestimatedcosttoactualtenderedcost -1 $ WhitneyArena Dehumidifiers -1$ WhitneyArena LowEceiling -1$ McIntyreCommunityCentre ReplaceHeader -1$ McIntyreCommunityCentre RefurbishCurlingStones - 1$ ArchieDillonPoolComplex weldsteelplatestothebaseofthecolumns -1$ HollingerPark BathroomUpgrades HollingerPark BaseballFieldlighting 200,000CIIFgrant, $ 000fromMAAC, $ 000EAFGrant, $ 25, 50, 50,000 7, 00 0 30,000 13,000 11,000 69,000 6, 00 5 6, 00 5 23,000 4, 00 0 1, 00 5 10,000 19,000 9, 00 5 31,000 31,000 10,000 75,000 75,000 90,000 80,000 50,000 20,000 36,000 131,000 199,000
P P P P P P P P P P P P P P P P P P P P P P P P P P

CIIFGrant $200,000approved*
P

1, 08,0001stPriorityProjects 1

2013BuildingCapitalProjectsNewReserveDeferedNote
CityHall PublicWorks -TimminsYard ArchieDillonPoolComplex McIntyreCommunityCentre ArchieDillonArena*** ArchieDillonPoolComplex*** PublicWorks -TisdaleYard McIntyreCommunityCentre Cemetary Renovateinteriorstairs and replaceflooring-2$ EnergySavingLightingupgrade -2$ RegroutingPools - 2$ Replacethefivesteelframedexitstairs -2$ Removeandreplacetheconcreteretainingwall -2 Repairmiscellaneousbrickdelaminations - 2$ ExteriorcladdingandInsulation - 3 Investigatecrackedblockwall -3$ Roofreplacement -4$ 90,000 70,000
P P P P P P

90,000 38,000 98,000 20,000

2ndPriorityprojects
P P

MLCC Roofreplacement - 5 McIntyreCommunityCentre OutdoorSign - 5$ MountjoyArenalowEceiling -5$ TransitGarage Removeingroundhoist -5 Connaught FireHallFloorRepair - 5 TimminsFireDept. InsulateandFinishExterior

3rdPriorityprojects 20,000 P 20,0004thPriorityprojects P 48,000 20,000 P 50,000 P 5thPriorityprojects 30,000 20,000 160,000

ThedeferedprojectswereusedtooffsetcostoverrunsonA.D.splexdrivewayandcenotaph. Thetransitgaragehadanewplateweldedoverthepit.TheFiredepartment workwillbehelduntilalmalgamationdecisionfinalized. NewProjectTotal$ ReserveTotal$ DeferedTotal$ CanceledprojectsTotal$ BuildingCapitalTotal$ 1, 13,000 4 306,000 173,000 210,000 1, 92,000 8

Recommendedby2010 CRAReport PartofLeaseagreement Recommendedby2012StructuralSurvey - McIntoshPerry