Description: Tags: 0304CODVol2Sec4FPEditsv1pt0sd

Section 4 – Full Participant
Edits
Full Participant Edits

The Full Participant Edit table describes the Edits that are to be used by Full Participants.
No. Edit Block Message Condition Award How to Fix Record Nearest
Code/ Type Phase-In
Type Affected Participant
Edit
001 R Document Info Invalid Destination Mailbox The Entity ID is invalid or not Pell/DL Resubmit data using
ID assigned to send Pell/ Direct the appropriate
Loan/ Campus-Based data from Destination Mailbox
that Destination Mailbox. ID.
003 R Document Info Duplicate Document ID Document ID has been Pell/DL Review document to Pell - 203
previously submitted. determine if duplicate. DLB - 01
If not, resubmit with
unique Document ID
number.
004 R Document Info Entity ID (Source) Not The Entity ID submitted does Pell/DL Verify your Source Pell - 212
Found On Participant File not match any existing Entity ID Entity ID. For further DLB - 02
on file at COD. clarification, if needed,
call your Customer
Service Representative.
August 2002 (2003-2004) COD Technical Reference Page II-4-1

Volume II – Common Record Full Participant Technical Reference
DRAFT
Code/ Type Phase-In
Edit
005 R Document Info Full Participant Schools A Source Entity that is a Full Pell/DL Resubmit data using N/A
cannot submit Legacy Participant has submitted a the appropriate XML
Records legacy record Common Record. See
COD Technical
Reference and
Common Record
Schema for more
information.
006 R Document Info Document Create Date The date indicated in the Pell/DL Correct Document Pell - 227
Greater Than Current DateTime stamp in the (Batch) ID Create Date DLB - 04
System Date Document ID is greater than the Time and resubmit.
current system date at COD.
007 R Document Info No Detail Records In The Document (Batch) Pell/DL Resubmit Document Pell - 232
Document contained no detail records, and (Batch) with detail DLB - 04
cannot be processed. records.
010 R Document Info Phase-In Schools cannot A Source Entity that is a not a Pell/DL Resubmit data using N/A for legacy
submit Common Record Full Participant has submitted a the appropriate record records
Documents Common Record layout for Phase-In
Participants.
See Volumes III & IV

of the 2003-2004 COD
Technical Reference
for record layouts.
008 W Entity Reported Number of The Reported Total Number of Pell/DL No action required. Pell - 218
Students Does Not Equal Students reported in the
Detail Count Document Information Block
does not equal the total number
of Students in the Document
(Batch).
090 W Entity Reported Amount of The Total Reported Amount of Pell/DL Compare the sum of Pell - 219
Disbursements does not Disbursements in the Entity individual
equal Amount of detail Block does not equal the amount disbursement amounts
records (sum of disbursements) of detail to the Total Amount
records for the Program for the Reported. Update if
Award Year. appropriate and
resubmit.

DRAFT
Code/ Type Phase-In
Edit
102 W Entity Reported Amount of Awards The Total Reported Award Pell/DL Compare the sum of Pell - 219
does not equal Amount of Amount in the Entity Block does the individual Award
detail records not equal the amount (sum of Amounts to the Total
Award Amount) of detail Reported Award
records for the Program for the Amount. Update
Award Year. appropriately and
resubmit.
105 R Entity Only one document can be Either more than one set of N/A for legacy
submitted per pair of SAIG Common Record root elements records
Transmission Batch Header or other extraneous data were
and Trailers. submitted within a set of SAIG
Batch Header and Trailers
011 R Person No Eligible SSN, DOB, and The Student Identifier -- SSN, Pell/DL Review SSN, Date of Pell - 332
Last Name Combination DOB, and Last Name Birth, and Last Name Pell - 333
Match On CPS For Student combination -- reported on the combination reported Pell - 334
Common Record cannot be in the Common Record
found on the CPS. (Last Name to the same data DLO - A9
portion not included in match for elements on the
DL) student’s ISIR based on
the reported CPS
Transaction Number.
If any of these
identifiers do not
match, resubmit with
the corrected data.

DRAFT
Code/ Type Phase-In
Edit
012 R Person For Pell: A correction or change has been Pell/DL Review the SSN, Date Pell - 332
No Eligible SSN, DOB, and submitted and the Student of Birth, and Last Pell - 333
Last Name Combination Identifier -- SSN, DOB, or Last Name Combination Pell - 334
Match Found On CPS For Name and the reported reported in the
Student. (Last Name match combination of those elements Common Record to the
is on first 2 characters only) cannot be found on CPS (Last same data elements on These translations
Name portion not included in the student's ISIR. If now work with
For DL: match for DL) any of these identifiers Edit 857.
No Eligible SSN and DOB do not match, resubmit
Combination Match Found This edit is not applied to DL with the corrected data.
On CPS For Student (No PLUS awards.
match on Last Name is done)
013 R Person Citizenship Status Indicator PLUS Borrower's Citizenship DL-PLUS If this data is correct, DLO - 05
for PLUS Borrower is not Status Indicator is not “1” for the PLUS borrower is
eligible U.S. citizen or “2” for eligible not eligible for a PLUS
non-citizen (PLUS only) loan.
If this data is incorrect,

update and resubmit.
014 R Person Citizenship Status Indicator Student's Citizenship Status DL-PLUS If this data is correct, DLO - 38 (Student
for PLUS Student is not Indicator is not “1” for U.S. the PLUS student is not edit for PLUS
eligible citizen or “2” for eligible non- eligible for a loan. If only)
citizen this data is incorrect,
(PLUS only) update and resubmit.
015 W Person Corrected Value Same as The corrected value submitted in Pell/DL No action required. N/A
Original Value. the COD Common Record
matches the value currently on
file.
016 R Person PLUS Borrower and Student The PLUS borrower has the DL-PLUS Verify the SSN of the DLO - 36
Cannot be the Same Person same SSN as the student parent borrower and the DLO - 83
associated with this PLUS loan. student. Update
(PLUS Only) records appropriately
and resubmit.
017 R Person PLUS Endorser and Student The PLUS endorser has the DL-PLUS Verify the SSN of the DLO - 84
Cannot be the Same Person same SSN as the student endorser and the
associated with this PLUS loan. student. Update
(PLUS Only) records appropriately
and resubmit.
020 R Person First and Last Name Blank First Name and Last Name are Pell/DL Submit first name, last Pell - 334
both blank. name or both. Pell - 335
DLO - 6
(Borrower)
DLO - 40
(Student)

DRAFT
Code/ Type Phase-In
Edit
021 R Person Address is Incomplete For DL: DL If rejected, update and DLO - 02
1) If all address fields are blank, resubmit address DLO - 20
address will be pulled from CPS information. DLO - 57
2) If only a zip code is provided,
Street Address will default to
"No Street Address Provided" Pell - N/A
and COD will populate City and
State
3) If any combination of fields
which includes zip code is
provided, COD will provide a
default for the missing fields
('No Street Address Provided'
and City/State)
3) If all address fields are blank
and the address from CPS does
not include a valid zip code, the
address will be pulled from CPS
and Edit 021 will be returned
4) If any combination of address
fields is provided, but no zip
code is included, Edit 021 will
be returned.
For Pell:
If no zip code or an invalid zip
code is provided either from the
school or via the CPS address,
the zip code will be defaulted to
all zeroes, but no edit code will
be returned.
Note: Address components

defaulted by COD will not be
returned on the response - only
reported values will be returned.
023 C/R Award Info Incorrect Low Tuition & The Cost of Attendance as Pell Review the COA and Pell - 308
Fees Code/Correction reported by the school (either in EFC and confirm. If
Applied the record or as previously correct, no action
reported) is greater than the low required. If incorrect,
tuition threshold or the student's update and resubmit.
EFC is greater than the Low
Tuition and Fees minimum
amount for the award year.
If the school has chosen to have

COD correct its records, COD
will set to blank
(Pell only)

DRAFT
Code/ Type Phase-In
Edit
024 R Award Info Reported CPS Transaction Transaction number for this Pell/DL Review the Reported Pell - 311
Number Does Not Match student is not on file at the CPS. Transaction Number
CPS and ensure that you
have an ISIR record on
file for the student with
that transaction
number. If incorrect,
update the Reported
Transaction Number
and resubmit.
025 R Award Info Duplicate Match on CPS The Student Identifier -- SSN, Pell/DL Go to the COD website Pell - 338
DtofBirth, Last Name, and CPS and review the CPS
Transaction Number matches for this
combination reported in the student. Select the
COD Common Record has two correct transaction.
or more matches on CPS.
026 C/R Award Info Incorrect Secondary EFC Ensures the reported Secondary Pell Review the field for the Pell - 313
Used/Correction Applied EFC Used Code is valid. The correct value and
valid values are "O", "S", and resubmit.
"Blank." "O" is only valid if the
value currently on the COD Ensure the value is S if
system is "S". If the school has you are using the
chosen to have COD correct its Secondary EFC; or O if
records and an invalid value is you originally reported
submitted, COD will correct to you were using the
the value currently on the COD Secondary EFC and are
system or to blank. now using the Original
EFC.
(Pell only)

DRAFT
Code/ Type Phase-In
Edit
027 C/R Award Info Incorrect Payment If ANY of the following are Pell Review the field for the Pell - 315
Methodology/Correction true: correct value and
Applied AC - Academic Calendar resubmit.
PM - Payment Methodology
<> - Note equal to
-- AC = 1 and PM <> 3 or 5
-- AC = 2 - 4 and PM = 4
-- AC = 6 and PM <> 4
-- AC = 5 and PM = 5

COD correct its records and the
submitted value is a change and
Accepted PM is valid with
current AC then COD will set to
previously accepted value.
Otherwise, if Accepted AC =
1,2,3, or 4, COD will set
Accepted PM to 3. Otherwise,
COD will set Accepted PM to 4
(Pell only)

DRAFT
Code/ Type Phase-In
Edit
028 C/R Award Info Incorrect Academic If the Academic Calendar is not Pell Review the field for the Pell - 314
Calendar/Correction Applied equal to 1, 2, 3, 4, 5, or 6: appropriate value and
re-submit.
COD correct its records and if Ensure that the value is
Academic Calendar invalid or either Blank if Award
BLANK, correct in the Type is not equal to
following order: Pell or correct type to:
1) If Academic Calendar invalid (1) if you measure

or BLANK, then set accepted academic progress in
value to previous value on Credit Hours – non-
database (or change records) or standard terms;
2) If Attending Entity ID default (2) if you measure
Academic Calendar populated, academic progress in
then set accepted value to Credit Hours – standard
default. terms of quarters;
3) ELSE If Reporting Entity ID (3) if you measure
default Academic Calendar academic progress in
populated, then set accepted Credit Hours – standard
value to default. terms of semesters;
4) ELSE If Payment (4) if you measure
Methodology = 4, then set academic progress in
accepted value to "5". Credit Hours – standard
5) ELSE set accepted value to terms of trimesters;
"3". (5) if you measure
academic progress in
If the school does not accept Clock hours;
corrections, reject the record. (6) if you measure
academic progress in
(Pell only) Credit Hours without
terms
029 C/R Award Info Invalid Weeks of Accepted Payment Methodology Pell Verify that the Payment Pell - 319
Instructional Time in is 2, 3, 4 or 5 and the Weeks of Methodology and
Program’s Definition of Instructional Time Used in Academic Calendar are
Academic Year/Correction Program’s Definition of correct.
Applied Academic Year is not in the
valid range (30 – 78). Correct the Payment
Methodology,
The accepted Payment Academic Calendar
Methodology is 1 and the Weeks and/or Weeks of
of Instructional Time Used in Instructional Time and
Program’s Definition of resubmit.
Academic Year is not BLANK.
(Pell only)

DRAFT
Code/ Type Phase-In
Edit
030 C/R Award Info Invalid Weeks of Accepted Payment Methodology Pell Verify that the Payment Pell- 320
Instructional Time used to is “1” and 'Weeks of Methodology and
Calculate Payment Instructional Time Used to Academic Calendar are
Calculate Payment' is not correct.
BLANK.
Payment Methodology is 2 and Correct the Payment
'Weeks of Instructional Time Methodology,
Used to Calculate Payment is Academic Calendar
not in valid range (00 – 29) and/or Weeks of
Payment Methodology is 3, 4 or Instructional Time and
5 and Weeks of Instructional resubmit.
Time Used to Calculate Payment
is not in valid range (00-78)
(Pell only)
031 C/R Award Info grantee DUNS does not Academic Calendar is 1, 2, 3 or Pell Verify that the Payment Pell - 321
match the institution’s 4 and Credit or Clock Hours in Methodology and
'Reporting Pell ID' in 'Batch Program’s Definition of Academic Calendar are
ID' for Award Years prior to Academic Year is not BLANK. correct and our
2001-2002” assumption is correct.
Academic Calendar is 5 and If this is correct, no
Credit or Clock Hours in further action is
Program’s Definition of necessary. If it is not
Academic Year is not in valid correct, update the
range (900 – 3120). Payment Methodology
and Academic
If Academic Calendar is 6 and Calendar and Cr/Clock
Credit or Clock Hours in Hours and resubmit.
Program’s Definition of
Academic Year is not in valid
range (24 – 100)
(Pell only)
032 C/R Award Info Invalid Credit or Clock Academic Calendar is 1, 2, 3, or Pell Verify that the Payment Pell - 322
Hours in all payment periods 4 and Credit or Clock Hours in Methodology and
expected to complete this this Student’s Program of Academic Calendar are
school year Study’s Academic Year is not correct. If it is not
BLANK correct, update the
Payment Methodology
Academic Calendar is 5 or 6 and and Academic
Credit or Clock Hours in this Calendar and/or
Student’s Program of Study’s Credit/Clock Hours and
Academic Year is not between resubmit.
0000 and the value of Credit or
Clock Hours in Program’s
Definition of Academic Year.
(Pell only)

DRAFT
Code/ Type Phase-In
Edit
033 R Award Duplicate Award ID This Award ID is a duplicate DL Create a new Award ID DLO - 16
and is already established under for this borrower.
a different student identifier.
(Direct Loan only)
034 R Award Attending School Entity The Attending School Entity Pell/DL Verify the Attended Pell - 304
Identifier has no relationship Identifier has no established Entity ID and the
with the Reporting School relationship to the Reporting Reporting Entity ID. If
Entity Identifier School Entity Identifier in the incorrect, update and
Entity Block. resubmit
002 R Award Reporting Entity ID is Not Reporting School Entity ID is Pell Resubmit using
Eligible To Report not eligible to report. appropriate reporting
school entity ID.
100 R Award Sender does not have Destination Mailbox Number ID Pell/DL Verify your School
reporting permission for the (TG Number) does not have Entity ID.
School identified in the reporting permission for the
Reporting School Entity ID. School identified in the
Reporting School Entity ID.
101 W Award The Reporting School Entity Reporting School is currently Pell/DL No Action Required. Pell - 222
ID is listed as ineligible upon listed as ineligible on file with
receipt of batch PEPS/COD.
035 R Award Inconsistent Award Award Type listed in Award ID DL Review the Award DLO - 81
Information Data does not match Award Type in Type and Award Year DLD - 5
the Award Block and/or Award fields to ensure they are
Year listed in Award ID does the same as the values
not match Award Year in Award in the Award ID.
Information Block Correct the necessary
field(s) and resubmit.
(Direct Loan Only)
036 W Award PLUS Credit Decision Status No credit decision has been DL - PLUS PLUS Credit Decision
is not accepted for this PLUS accepted for this award. Status for this award is
award pending. Once a credit
(PLUS only) decision is received, a
response will be sent.
038 R Award Student Not Pell Eligible Award type listed is Pell and Pell Review student’s ISIR Pell - 337
student is not Pell eligible for Pell eligibility. If
according to CPS. student is eligible,
review transaction
(Pell only) number reported. If
incorrect, update and
resubmit.

DRAFT
Code/ Type Phase-In
Edit
039 C/R Award Incorrect award amount Award amount exceeds the Pell/DL Review the maximum PELL - 305
maximum annual limit. annual limit for this DLO - 26
For DL Sub - award. If appropriate,
Grade Level = 0 or 1 Max = update this field and
2625 resubmit.
Grade Level = 2 Max = 3500
Grade Level = 3, 4, 5 Max =
5500
Grade Level >=6 Max = 8500
DL Unsub
Grade Level = 0 or 1 = 6625
Grade Level = 2 Max = 7500
Grade Level = 3, 4, 5 = 10500
Grade Level >=6 Max 18500
If Additional Unsubsidized Loan

HPPA (formerly HEAL eligible)
=Y
Grade Level = 4, 5 Max = 27167
Grade Level >= 6 Max = 45167
PLUS - 0 - 99999.99
Pell - refer to the Student

Financial Aid Handbook
040 W Award Changed Award Amount Is Award amount reported is less Pell Reduce disbursement Pell - 323
Less Than Total than the sum of the accepted amounts to correspond
Disbursements funded disbursements. Decrease with the funded
is expected within 30 days or a disbursements and
system generated decrease is resubmit.
processed.
If an adjustment is not
(This edit is only executed if received within 30
Payment Trigger equal True) days, COD will process
a decrease.
(Pell only)

DRAFT
Code/ Type Phase-In
Edit
041 R Award Changed Award Amount Is Award amount reported is less DL Review Award Amount DLO - 82
Less Than Total than the sum of the accepted and funded
Disbursements funded disbursements. disbursements. Update
and resubmit.
(This edit is only executed if
Payment Trigger equal True) If you are attempting to
decrease the loan, you
(Direct Loan only) must make adjustments
to the disbursements
that have already been
processed.
042 R Award New Award Type Submitted For an initial submission for this Pell/DL Enter an Award Pell - 339
with a Zero Award Amount award type, the award amount is Amount and resubmit. DLO - 33
not greater than zero.
043 R Award New Award Amount or A new or increased award Pell/DL To disburse after the PELL - 399
Award Increase Received amount was submitted after the deadline of the award
After End Of Processing processing deadline for the year, your school must
Year and Institution Has Not award year and the school has seek either
Been Granted Administrative not been granted administrative Administrative Relief
Relief (Pell)/ Extended relief/extended processing. for Pell or Extended
Processing (DL) Processing for Direct
If ALL of the following are true: Loan.
-- The Received Date is greater Contact your Customer

than the Award Year Processing Service Representative
Cycle End Date if your school has been
-- The school has not been granted either
granted a status of Administrative Relief
Administrative Relief/Extended or Extended Processing
Processing or an audit or if you want to apply
adjustment. for either of these
-- An Award for this student extensions.
identifier is currently not in
COD or the Award amount is an
increase to the amount in COD.

DRAFT
Code/ Type Phase-In
Edit
044 R Award Incorrect Flag For Additional Unsubsidized DL-Unsub Review the record and DLO - 87
Additional Unsubsidized Eligibility for Health Profession ensure you are
Eligibility for Health Program value is “Y” and the providing the correct
Profession Programs student's grade level code is not value for the Additional
(formerly HEAL eligible) 4, 5, 6, or 7 Unsubsidized
(Direct Loan only) Eligibility for Health
Professions flag. If
your school is eligible
to use this flag, ensure
the student’s grade
level is reported as
greater than 3 and
resubmit.
If grade level is correct

and you are eligible to
use this flag, please
contact your Customer
045 R Award Incorrect Award Dates Difference between Award DL Review the record and DLO - 30
Begin Date and Award End Date ensure the Award DLO- 31
is greater than 12 months. Begin and End Dates DLO - 92
OR are accurate. If
Award Begin Date is after the incorrect, update and
Award End Date resubmit.
OR
Award Begin Date and Award
End Date is not equal to or
within the student's academic
year dates.
(Direct Loan only)
046 R Award Incorrect Academic Year Academic Year Start Date is DL Review the record and DLO - 86
Dates after the Academic Year End ensure the Academic
Date Year Begin (Start) and
OR End Dates are accurate.
Academic Year is greater than If incorrect, update and
12 months resubmit.
(Direct Loan only)

DRAFT
Code/ Type Phase-In
Edit
047 R Award Academic Year Dates Academic Year Start and End DL Academic Year Begin DLO - A6
Already Linked to MPN or Date cannot be changed because (Start) Date cannot be
PLUS MPN more than one Direct Loan is changed on this loan
already linked to a MPN or since it is linked to a
PLUS MPN based on specific MPN or PLUS MPN
academic year dates. based on the existing
Academic Year Begin
(Direct Loan only) (Start) and End Dates.
If the academic year

dates are incorrect, you
must obtain a new
promissory note and
process a new loan
with the correct
academic year dates.
092 R Award No further awards can be No further awards can be DL Award cannot be DLO-B3
accepted for this borrower, accepted for this borrower. The accepted as the
person is deceased. Direct Loan Servicing Center borrower is deceased.
has notified COD that this Verify this award has
person is deceased. the correct last name,
SSN, and birth date.
110 W Award School must print/provide If a school does not send School must N/A for legacy
the disclosure statement disbursement data to COD at print/provide disclosure records
unless it sends disbursement least 5 days before the first statement prior to or on
data to COD at least 5 days disbursement date and does not disbursement date OR
before the first disbursement indicate that it has school must submit
date. printed/provided the disclosure disbursement data to
statement, COD will COD at least 5 days
print/provide the disclosure prior to the
statement to the borrower and disbursement date
send a warning to the school.

DRAFT
Code/ Type Phase-In
Edit
111 W Disbursement First Actual Disbursement If a school does not send Review school N/A for legacy
was submitted less than 5 disbursement data to COD at procedures to ensure records
days prior to the first least 5 days before the first that DL borrowers
disbursement date without an disbursement date and does not receive disclosure
indication that the school indicate that it has statement prior to or on
printed/provided a disclosure printed/provided the disclosure disbursement date
statement statement, COD will
print/provide the disclosure
statement to the borrower and
send a warning to the school.

DRAFT
Code/ Type Phase-In
Edit
048 R Disbursement School is Ineligible Edit checks to ensure that Pell/DL Review your Attend Pell - 424
a. School is eligible to School Entity Identifier DLO - 44
participate in the Title IV to ensure it is correct DLD - 02
programs and that you are
b. If school is requesting Pell eligible to participate in
Grant funds, school is eligible to the program for which
participate in the Pell Grant you are submitting
program. records and/or
c. If school is requesting Direct requesting funds. If
Loan funds, school is eligible to incorrect, update and
participate in the Direct Loan resubmit.
program, is open and not
undergoing an ownership
change.

DRAFT
Code/ Type Phase-In
Edit
049 R Disbursement Disbursement Date Is More Adjusted Disbursement Date is DL Review your adjusted DLD - 22
Than 120 Days After the not within 120 days of original disbursement date in
Original Disbursement Date Disbursement Date. conjunction with your
(Direct Loan Only) original disbursement
date. If incorrect,
update and resubmit.
050 R Disbursement Disbursement Date Outside Disbursement Date is more than DL Review your award DLD - Q
Allowable Window 10 days prior to the Award dates and your
Begin Date or greater than 90 disbursement dates. If
days after the Award End Date. incorrect, update and
resubmit.
(Direct Loan only)

DRAFT
Code/ Type Phase-In
Edit
051 R Disbursement Disbursement Date With Payment Trigger is True and Pell/DL Review your Payment Pell - 408
Payment Trigger Set to Yes Disbursement Date is outside of Trigger Flag and DLD - S
Outside of Allowable allowable window. submit a release based
Window on the disbursement
Pell Allowable Window: date and your school’s
Funds First (Advanced Pay) = allowable disbursement
30 calendar days window.
Records First (Just in Time) = 7
calendar days
Reimbursement = 0 calendar
days
Heightened Cash Monitoring = 0
calendar days
Direct Loan
Funds First (Advanced Pay) = 7
calendar days
Records First = 7 calendar days
Reimbursement = 0 calendar
days
Heightened Cash Monitoring = 0
calendar days

DRAFT
Code/ Type Phase-In
Edit
052 R Disbursement First Disbursement Date This edit applies to DL Review the DLO - A2
Must Be the Earliest disbursements with Payment disbursement dates of DLD - 44
Trigger equal to True or False: the subsequent DLD - 51
disbursement and the
a. If Payment trigger equal first disbursement. If
False, Subsequent Disbursement incorrect, update and
Date is not after the resubmit.
Disbursement Date of the first
disbursement (Disbursement
Number "01").
b. If Payment trigger equal True,

subsequent disbursement date is
not on or after the Disbursement
Date of the first FUNDED
disbursement (Disbursement
Number 01 or the Disbursement
Number with the First
Disbursement Flag).
NOTE: If Payment Trigger
equals True, the disbursement
date should not be compared to
the disbursement date of
"unfunded" disbursements.
(Direct Loan Only)
053 R Disbursement Disbursement Date Cannot The Disbursement Date is not Pell/DL Resubmit disbursement DLO - 11
Be Blank populated. with a disbursement DLD - V
date. Pell - 408

DRAFT
Code/ Type Phase-In
Edit
054 W Disbursement Disbursement Date Within 7 A record has been submitted Pell/DL Review record to N/A for legacy
Days or Passed, Payment with the Payment Trigger flag determine if a payment records
Trigger Set To "False" set to "False" but the trigger flag of “True” is
Disbursement Date is within the appropriate. This
7 calendar day window or has record will not be
passed. considered an actual
disbursement until a
payment trigger flag of
“True” is received. If
you intended this to be
an actual disbursement,
update the payment
trigger flag and
resubmit.
055 W Disbursement Disbursement Information Disbursement Information was Pell/DL No action required.
Received 30 Days or more received and processed by COD
after Date of Disbursement more than 30 days later than the
Disbursement Date reported on
the record

DRAFT
Code/ Type Phase-In
Edit
056 C/R Disbursement Sequence Number Not In Sequence Number is not one Pell/DL Review disbursement DLD - 16
Sequential Order higher than the last previously transactions and
accepted transaction for this disbursement sequence
disbursement. numbers for this
disbursement and
1. Edit 056 should be applied resubmit all
when a school reports a transactions not yet
sequence number other than ‘01’ accepted by COD in
on a disbursement that is not yet the proper order.
funded. This includes
Disbursements with payment
trigger of ‘true’ still in an
“active” status and
Disbursements with payment
trigger of ‘false’
2. When applying this edit, the
system should check the school
level option for corrections/
rejects.
2.1. If this option is set to “R”,
the system should reject the
changes to the disbursement
2.2. If this option is set to “C”,
the system should accept the
changes to the disbursement;
post to the student segment with
a sequence number of 01; and
return via the response record
the sequence number the school
reported, a response indicator
identifying that a correction was
made, the tag name, and the
corrected data (i.e.: sequence
number 01)

DRAFT
Code/ Type Phase-In
Edit
057 R Disbursement A change/adjustment to a A change to Disbursement Date DL The change to the DLD - 39
Disbursement Date and and an adjustment to a Disbursement Date is
Disbursement Amount were Disbursement Amount were accepted but the change
submitted on the same made at the same time, i.e. in the to the disbursement
transaction. Adjustment to same transaction with the same amount is rejected.
Disbursement Amount has Sequence Number for the same
been rejected. Disbursement Number, after a Resubmit the
Disbursement has been funded. adjustment to the
Disbursement Amount
This edit applies to Payment with a new Sequence
Trigger = True only Number.
(Direct Loan only)
058 R Disbursement Duplicate Disbursement The reported Disbursement Pell/DL No action is required. DLD - M
Information On File Number, Sequence Number, and DLD - P
Payment Trigger equal to True If you are attempting to
are already on file with COD. make a change,
resubmit with a higher
sequence number.
059 W Disbursement Duplicate Adjustment The Disbursement Number, Pell/DL No action required. N/A
Information on File Disbursement Amount(s)
Disbursement Date, and If you are attempting to
Payment Trigger equal to True make a change, update
are already on file with COD for and resubmit.
this Disbursement Adjustment.

DRAFT
Code/ Type Phase-In
Edit
060 R Disbursement Insufficient Number of Disbursement Amount equals DL Since your school does DLO - 10
Disbursements Based on the Total Net Loan Amount and not meet special
School Type the school does not meet special condition status, you
condition status. must disburse a loan in
two or more
Special condition status includes disbursements and the
"Experimental Site Schools" and disbursement amount
schools with a less than 10 (net disbursement)
percent cohort default rate for cannot equal the total
the last three consecutive cohort net loan amount.
years or less than 5% cohort
default rate and the student is Update the
enrolled in a study abroad disbursement amount
program. Only schools meeting for this record and
special condition status are resubmit.
allowed to make one If you believe your
disbursement. A minimum of school does meet
two disbursements are required special condition status,
for all other schools. call your Customer
(Direct Loan Only)
061 R Disbursement Only One Disbursement You can only make one Pell You must perform
Allowed for Students with a disbursement for a student with verification on this
Verification Status of "W" a Verification Status of "W". student’s application
data. Once verification
(Pell only) has been performed,
update the verification
status to “V” and
resubmit.

DRAFT
Code/ Type Phase-In
Edit
062 R Disbursement Disbursement Amount(s) Is Disbursement Amount(s) is not Pell/DL Resubmit disbursement DLD - 8 (Disb
Less Than Or Equal to Zero populated or less than zero for sequence number 01 Net)
for Disbursement Sequence Sequence Number "01" and with a disbursement DLD - 12 (Disb
Number 01 Payment Trigger is "true". amount greater than Gross)
zero.

DRAFT
Code/ Type Phase-In
Edit
063 R Disbursement Incorrect Net Disbursement Disbursement Amount(s) is not DL Verify your DLO - 27
Amount equal to COD's calculated disbursement DLD - 07
amount. calculations based on
For DL: the award type.
a. The Net Disbursement Resubmit if
Amount is calculated using the appropriate.
following steps (+ or -$1
tolerance):
Step 1: Calculate the
Combined Fee/Interest Rebate
Percentage by subtracting the
Interest Rebate Percentage from
the Loan Fee Percentage
Step 2: Calculate the
Combined Fee/Interest Rebate
Amount by multiplying the
Disbursement Gross Amount by
the Combined Fee/Interest
Rebate Percentage (go out 3
decimal places) and truncating
the result
Step 3: Calculate the Net
Disbursement Amount by
subtracting the Combined
Fee/Interest Rebate Amount
from the Disbursement Gross
Amount
Step 4: Calculate the Loan
Fee Amount by multiplying the
Gross Disbursement Amount by
the Loan Fee Percentage (go out
3 decimal places) and truncating
the result
Step 5: Calculate the Interest
Rebate Amount by subtracting
the Loan Fee Amount from the
Gross Disbursement Amount
and then subtracting the result
from the Net Disbursement
Amount
b: Payment Trigger set to "Y"
and Disbursement Amount
exceeds annual loan limit across
schools. See common record for
loan limit criteria.
(Direct Loan Only)

DRAFT
Code/ Type Phase-In
Edit
064 C/R Disbursement Disbursement Amount > ALL of the following are true: Pell Review disbursement Pell - 418
50% of award with amount and verification
Verification Status of "W" The Verification Status is ‘W’ status or assumption
on the Award AND made. If incorrect,
Disbursement Amount is >50% update and resubmit.
of the Scheduled Award Amount
COD correct its records, COD
will set the Accepted
Disbursement Amount to the
lesser of either the Award
Amount or 50% of the Schedule
Award Amount
(Pell only)
065 W Disbursement Insufficient Decrease in the If ALL of the following are true: Pell No action required. Pell - 413
Disbursement amount. The Award has an “Over Paid”
Disbursement is expected for status
Amount of the Negative The Disbursement Amount
Pending Adjustment is for a decrease and
The decrease in the
Disbursement Amount is < the
Negative Pending Disbursement
Amount.
Update the Negative Pending
Amount with the reported
decrease in the Disbursement
Amount
(Pell only)
066 R Disbursement Award is in “Overpaid” If ALL of the following are true: Pell Pell - 414
status. Disbursement
Increase cannot be accepted Award is in "Overpaid" Status
A Disbursement Amount that

would increase the sum of the
accepted Disbursements to an
Amount greater than the 'Award
Amount' is submitted
(Pell Only)

DRAFT
Code/ Type Phase-In
Edit
067 C/R Disbursement Incorrect Disbursement For Direct Loan: Sum of all the Pell/DL Review the Pell - 406
Amount Disbursement Gross Amounts is disbursement amount
greater than the Award Amount. for each disbursement DLO - 12
number and compare to DLD - G
For Pell: the award amount
The sum of the disbursements (Loan Amount
exceeds the Award Amount Approved). Update
--OR-- record where
The reported Disbursement appropriate and
Amount exceeds 100% of the resubmit.
student's Total Eligibility Used
and the student is already in a
POP situation involving two or
more schools. Total Eligibility
Used calculation is in the
appendix
For Pell Legacy, this edit should

not be run on disbursement
amounts less than zero.

DRAFT
Code/ Type Phase-In
Edit
068 W Disbursement Potential Overaward Project- Pell disbursements for a student Pell Review guidance Pell - 411
Notice Sent Separately have been received from two or contained in separate
more schools and all of the notice.
following are true:
Disbursement is not rejected

AND
Other Pell awards exist for the
student at different Attended
School Entity ID's for the
current Award Year
AND
Total amount disbursed for any
of the other Pell awards is
greater than zero
AND
Total of the Percentage of
Eligibility Used is greater than
100.00 (plus tolerance).
(Pell only)
069 W Disbursement Potential Concurrent Two or more Pell disbursements Pell Review guidance Pell - 410
Enrollment - Notice Sent for a student have been received contained in separate
Separately from two or more schools and notice.
all of the following are true:
Other Pell awards exist for the

student at different Attending
School Entity ID's for the
current Award Year
AND
Total amount disbursed for the
student for any of the other Pell
awards is greater than zero
AND
Enrollment Dates for the student
are within 30 days of one
another
(Pell only)

DRAFT
Code/ Type Phase-In
Edit
070 W Disbursement Payment Trigger is Blank Data in the disbursement block Pell/DL When the Payment N/A
has been received but the Trigger is blank, COD
Payment Trigger is not records the Payment
populated. Trigger as “N.” If the
payment trigger should
be “N”, no further
action is necessary. If
you want this record to
be considered an actual
disbursement, update
the payment trigger
flag to “Y” and
resubmit.

DRAFT
Code/ Type Phase-In
Edit
071 R Disbursement New Disbursement, Increase, A new Disbursement, an Pell/DL To disburse after the Pell - 417
or Payment Trigger to increase, or a Payment Trigger deadline of the award
"True" Received After End set to "True" was submitted after year, your school must
Of Processing Year and the processing deadline for the seek either
Institution Has Not Been Award Year and the school has Administrative Relief
Granted Administrative not been granted Administrative for Pell or Extended
Relief (Pell) /Extended Relief/Extended Processing. Processing for Direct
Processing (DL). Loan.
If ALL of the following are true:
Contact your CSR if
The Received Date is greater your school has been
than the Award Year Processing granted either
Cycle End Date Administrative Relief
AND or Extended Processing
The school has not been granted or if you want to apply
status of Administrative for either of these
Relief/Extended Processing or extensions.
an audit adjustment
AND
An Award Type for this student
identifier is currently not in
COD or the Disbursement
Amount is an increase to the
amount in COD
AND
This is not an increase as a result
of a student that had been
blocked (POP) prior to the
deadline.

DRAFT
Code/ Type Phase-In
Edit
072 R Disbursement Incomplete Disbursement If the Sequence Number is "02" DL Resubmit record with DLD - 36 (Gross
Amounts or greater, and any of the all disbursement Disb Amt)
Disbursement Amounts (Gross amounts populated. DLD - 37 (Loan
Disbursement Amount, Fee Amt)
Disbursement Fee Amount, DLD - 38 (Disb
Interest Rebate Amount, and Net Amt)
Disbursement Net Amount) are DLD - 52 (Interest
populated, then all four must be Rebate Amt)
present.
(Direct Loan only)
073 R Disbursement Insufficient information with A record has been submitted Pell/DL Review the record in
payment trigger set to "True" with the Payment Trigger flag conjunction with the
set to "True" but there is Common Record
insufficient data on file. Layout. Resubmit with
all required data
See Common Record Layout for elements populated.
fields required prior to setting
the Payment Trigger to "True".

DRAFT
Code/ Type Phase-In
Edit
074 R Disbursement Incorrect Adjustment to Payment Trigger adjusted to Pell/DL Payment trigger cannot
Payment Trigger "False" after disbursement was be changed to “False”
funded. after disbursement
becomes an actual
disbursement. If you
are attempting to cancel
a disbursement, you
must send an
adjustment to the
disbursement amount.
No action required.
075 R Disbursement Multiple First Disbursement More than one disbursement was DL Review disbursements DLD - 50
Flags submitted to COD with a First and resubmit record
Disbursement Flag of “False” with only one
for this loan in the same cycle. disbursement flagged
as the first
(Direct Loan only) disbursement.
076 R Disbursement First Disbursement Flag First Disbursement Flag can be DL Contact your Customer DLD - 49
Changed More Than Twice changed a maximum of two Service Representative
times before requiring U.S. for the procedures on
Department of Education’s how to obtain the
approval. Department of
Education’s approval to
(Direct Loan Only) change the first
disbursement flag more
than two times.

DRAFT
Code/ Type Phase-In
Edit
077 R Disbursement Incorrect Disbursement Loan Disbursement Fee Amount does DL Review Disbursement DLO - 18
Fee Amount not equal COD's calculated Loan Loan Fee Amount DLD - 9
Fee Amount (+ or - $1 calculation. Resubmit
tolerance). record with corrected
disbursement amounts
(Direct Loan only)
078 R Disbursement Incorrect Disbursement Up-Front Interest Rebate DL Review Disbursement DLO - A5
Rebate Amount Amount does not equal COD's Loan Fee Amount (Origination only)
calculated Up-Front Interest calculation. Resubmit DLD - 54
Rebate Amount (+ or - $1 record with corrected
tolerance) for this disbursement. disbursement amounts.
(Direct Loan only)
079 R Disbursement Payment Period Start Date The school is ineligible and the Pell Review the Payment Pell - 424
Not In Eligible Range Payment Period Start Date does Period Start Date
not fall within the range of reported. If incorrect,
eligibility. update and resubmit. If
correct, you are not
(Pell only) eligible to receive Pell
Grant funds for this
student. No further
action required.
080 R Disbursement No Accepted PLUS Credit The Payment Trigger is set to DL-PLUS Resubmit payment DLD - J
Decision Status "True" and there is no approved trigger of True” after
PLUS Credit Decision Status on an approved credit
file for this loan. decision is obtained for
this PLUS borrower.
An approved PLUS Credit
Decision Status must be
obtained for a PLUS borrower
prior to disbursement.
(PLUS only)

DRAFT
Code/ Type Phase-In
Edit
096 R Disbursement Total Disbursed amount The sum of all disbursement DL-PLUS Review the total DLD - 25
cannot be greater than the amounts for a PLUS loan cannot disbursement amount
lesser of the exceed the lesser of the Award for this PLUS loan in
Award Amount or the Amount or the Endorser conjunction with the
Endorser Amount. Amount. Endorser Amount.
(PLUS Only) Update and resubmit

disbursement.
97 R Disbursement Disbursement amount would Pell Review disbursement Pell - 432

have been corrected to zero amount.
by COD calculations so the
record was rejected
081 R Disbursement No Promissory Note on File The Payment Trigger is set to DL Resubmit payment DLD - T
"True" and there is no Master trigger of “Y” after you
Promissory Note on file for this receive a response
loan, and the school is required record indicating that
to have an MPN on file at COD an accepted MPN is on
prior to disbursements. file at COD for this
loan.
The School File at COD
indicates a MPN must be on file
at COD prior to disbursement.
(Direct Loan only)
083 R Disbursement CMO Rejected This Student CMO rejected this student for Contact your Pell - 440
For Inadequate/Missing inadequate/missing eligibility reimbursement analyst
Eligibility Documentation/ documentation / information. for additional
Information information about
(Reimbursement Schools only) correcting this record.
For Inadequate/Missing inadequate/missing fiscal reimbursement analyst
Fiscal Documentation/ documentation / information for additional
Information information about

DRAFT
Code/ Type Phase-In
Edit
For Inadequate/Missing inadequate/missing award or reimbursement analyst
Award or Disbursing disbursing documentation / for additional
Documentation/ Information information information about
correcting this record.
(Reimbursement Schools only)
For Not Meeting Reporting not meeting reporting reimbursement analyst
Requirements requirements for additional
information about
For Failure To Comply With failure to comply with reimbursement analyst
Requirements requirements for additional
information about
For Inadequate or Missing inadequate/missing reimbursement analyst
Documentation documentation / information for additional
information about
089 R Disbursement Invalid disbursement due to Invalid disbursement DL No further DLD - 60

pending bankruptcy transaction. The disbursement disbursements or
date is after the receipt of a upward adjustments to
pending bankruptcy notification. existing disbursements
can be made on this
(Direct Loan Only) loan.
Downward adjustments
on this specific loan
can be accepted.
094 R Disbursement Invalid disbursement due to Invalid disbursement DL No further DLD - 62
a loan discharge notification transaction. The disbursement disbursements or
for an unauthorized date is after the receipt of a loan upward adjustments to
signature/unauthorized discharge notification due to an existing disbursements
payment unauthorized can be made on this
signature/unauthorized payment. loan.
(Direct Loan Only) Downward adjustments

can be accepted.

DRAFT
Code/ Type Phase-In
Edit
095 R Disbursement Invalid disbursement, person Invalid disbursement DL No further DLD - 61

is deceased transaction. The disbursement disbursements or
date is after the receipt of a loan upward adjustments to
discharge notification due to existing disbursements
death of the borrower. can be made on this
loan.
(Direct Loan Only)
Downward adjustments
can be accepted.
093 R Disbursement Invalid disbursement Invalid disbursement Sequence Pell/DL Verify disbursement DLD - 59
Sequence Number. Number. Disbursement sequence number and
sequence number must be 01-65 resubmit.
998 R General Invalid Format The content submitted did not Pell/DL Review the Format and
conform to the valid format Valid Values cell
outlined in the Common Record corresponding to the
Schema. rejected tag. Update
data accordingly and
The content has not been loaded resubmit.
to COD.
997 W General Invalid Format; Correction The content submitted did not Pell/DL? Correction applied.
Applied conform to the valid format No action required.
outlined in the Common Record
Schema.
Correction applied.
996 R General Invalid Value The content submitted did not Pell/DL Review the Format and
conform to valid values outlined Valid Values cell
in the Common Record Schema. corresponding to the
rejected tag. Update
The content has not been loaded data accordingly and
to COD. resubmit
995 W General Invalid Value; Correction The content submitted did not Pell/DL Correction applied.
Applied conform to valid values outlined No action required.
in the Common Record Schema.
Correction Applied.
994 R General Missing Value Content was not submitted for a Pell/DL Review the Format and
required field. Valid Values cell
corresponding to the
The content has not been loaded rejected tag. Update
to COD. data accordingly and
resubmit.

DRAFT
Code/ Type Phase-In
Edit
993 W General Missing Value; Correction Content was not submitted for a Pell Correction applied. No
Applied required field. action required.
Correction applied.

DRAFT

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Section 4 – Full Participant

Full Participant Edits

August 2002 (2003-2004) COD Technical Reference Page II-4-1

See Volumes III & IV

August 2002 (2003-2004) COD Technical Reference Page II-4-2

August 2002 (2003-2004) COD Technical Reference Page II-4-3

If this data is incorrect,

August 2002 (2003-2004) COD Technical Reference Page II-4-4

Note: Address components

If the school has chosen to have

August 2002 (2003-2004) COD Technical Reference Page II-4-5

August 2002 (2003-2004) COD Technical Reference Page II-4-6

If the school has chosen to have

August 2002 (2003-2004) COD Technical Reference Page II-4-7

1) If Academic Calendar invalid (1) if you measure

August 2002 (2003-2004) COD Technical Reference Page II-4-8

August 2002 (2003-2004) COD Technical Reference Page II-4-9

(Direct Loan only)

August 2002 (2003-2004) COD Technical Reference Page II-4-10

If Additional Unsubsidized Loan

Pell - refer to the Student

August 2002 (2003-2004) COD Technical Reference Page II-4-11

-- The Received Date is greater Contact your Customer

August 2002 (2003-2004) COD Technical Reference Page II-4-12

If grade level is correct

(Direct Loan only)

(Direct Loan only)

August 2002 (2003-2004) COD Technical Reference Page II-4-13

If the academic year

August 2002 (2003-2004) COD Technical Reference Page II-4-14

August 2002 (2003-2004) COD Technical Reference Page II-4-15

August 2002 (2003-2004) COD Technical Reference Page II-4-16

August 2002 (2003-2004) COD Technical Reference Page II-4-17

August 2002 (2003-2004) COD Technical Reference Page II-4-18

b. If Payment trigger equal True,

(Direct Loan Only)

August 2002 (2003-2004) COD Technical Reference Page II-4-19

August 2002 (2003-2004) COD Technical Reference Page II-4-20

August 2002 (2003-2004) COD Technical Reference Page II-4-21

(Direct Loan only)

August 2002 (2003-2004) COD Technical Reference Page II-4-22

August 2002 (2003-2004) COD Technical Reference Page II-4-23

August 2002 (2003-2004) COD Technical Reference Page II-4-24

(Direct Loan Only)

August 2002 (2003-2004) COD Technical Reference Page II-4-25

A Disbursement Amount that

August 2002 (2003-2004) COD Technical Reference Page II-4-26

For Pell Legacy, this edit should

August 2002 (2003-2004) COD Technical Reference Page II-4-27

Disbursement is not rejected

Other Pell awards exist for the

August 2002 (2003-2004) COD Technical Reference Page II-4-28

August 2002 (2003-2004) COD Technical Reference Page II-4-29

August 2002 (2003-2004) COD Technical Reference Page II-4-30

(Direct Loan only)

August 2002 (2003-2004) COD Technical Reference Page II-4-31

August 2002 (2003-2004) COD Technical Reference Page II-4-32

(Direct Loan only)

August 2002 (2003-2004) COD Technical Reference Page II-4-33

(PLUS Only) Update and resubmit

97 R Disbursement Disbursement amount would Pell Review disbursement Pell - 432

(Direct Loan only)