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CONSTITUTION
PREAMBLE PURPOSE ARTICLE ARTICLE ARTICLE ARTICLE ARTICLE ARTICLE ARTICLE ARTICLE ARTICLE I: II: III: IV: V: VI: VII: VIII: IX: OFFICES MEMBERSHIP ASGC, INC. MANAGEMENT MEETINGS STANDING COMMITTEES ELECTIONS IMPEACHMENT, RECALL, INITIATIVE, REFERENDUM AMENDMENTS TO THE CONSTITUTION SUPREMACY CLAUSE
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PREAMBLE WHEREAS, the Associated Students of Grossmont College, Inc., here after referred to as ASGC, Inc., is a unique organization in that it is a not for profit corporation as well as a student government, managed by Executive Officers and a Board of Directors (hereafter collectively designated as Student Board), and the organization is committed to provide students with a broad base of support by representing their needs to the campus, district administration, and statewide/national organizations. The ASGC, Inc. will provide services and benefits in a variety of methods for its membership. that the Student Board of the ASGC, Inc. encourages programs and supports measures that will be designed to meet the organizations goals, and that the ASGC, Inc. and its Student Board encourages the development of policies, regulations, resolutions, and articles or amendments which assist members in reaching their academic/social objectives.
WHEREAS,
RESOLVED,
RESOLVED,
PURPOSE The ASGC, Inc. exists to identify and serve the needs of all students of Grossmont College. Specific purposes of the ASGC, Inc. include: A. B. C. D. E. F. providing meaningful educational, social, cultural, and service opportunities for students, fostering constructive communication and interaction among the different segments of the campus community, providing opportunities for developing leadership skills. to assume responsibility for exercising and preserving student rights, to maintain a forum for expressing students diverse views and interests, to initiate, coordinate, and guide student efforts aimed at improving student life and activities.
ARTICLE I: OFFICES The principal offices of the ASGC, Inc. shall be on the campus of Grossmont College, located in Rooms 628, 629, 629A, 629B, and 630, in the City of El Cajon, County of San Diego, State of California.
ARTICLE II: MEMBERSHIP All students who are officially enrolled in Grossmont College shall be considered members of the ASGC, Inc.. Privileges of membership include: A. B. C. D. the right to run in elections and hold elective office. the right to petition to the ASGC, Inc. Board of Directors the right to vote in all ASGC, Inc. elections. the right to representation as provided by the organization.
Section One - Eligibility Persons elected or petitioning to and holding office on the Student Board, shall comply with the following regulations: All persons shall meet and maintain the following minimum academic standards: i. non-probationary academic status as set by the college, ii. two (2) consecutive semesters without lack of progress, iii. current enrollment in six (6) units or more at Grossmont College, iv. cumulative and current grade point average of 2.0 or better v. current ASGC, Inc. Benefit Card holder. vi. He or she must be able to attend the mandatory Board of Directors and Finance meetings. Board members and Executive Officers shall not have academic classes scheduled during these meeting times. vii. Prior to being sworn, in, petitioners must complete two hours in-office training provided by current and experienced ASGC members within one calendar week. (vii. added January 8, 2009) Section Two Terms of Service The maximum term of service to the ASGC, Inc. by any board member/executive officer shall not exceed three (3) terms (six semesters) of office on the ASGC, Inc. Board. Being sworn onto the Board at any time during the semester, counts as one full semester of service. No person may serve in the same executive position for more than 1 term (two semesters). If a person fills a vacated executive position during a term, that service shall not count towards their one term of service for that executive position. No person shall run for or hold two executive positions at the same time. Section Three Withdrawal or Removal from ASGC, Inc. Board A. If an Executive Officer or Board of Directors wishes to resign from the ASGC, Inc. Board, he or she shall file a written resignation statement and submit it to the Executive Secretary of Student Legislation. All resignations are effective immediately. All resignations shall be announced at the ASGC, Inc. Board meeting following the resignation. Such a resignation shall not relieve the individual of any fiscal obligation to the ASGC, Inc. B. When it is verified by the Office of Student Affairs that any member of the Student Board has fallen below the preceding standards, the student shall be contacted and the situation given five days to rectify. If not rectified, immediate removal from the Student Board shall result and the position declared vacant. A member who has been removed for failure to maintain the required standards shall not be considered for membership until the following election, provided they meet the preceding standards. The Student Affairs Office must do monthly eligibility verifications of members of the Student Board and submit an eligibility list to the ASGC Board. If any Executive Officer or Board member is absent from board meetings and/or finance meetings ten (10) times per term of office, not to exceed five (5) times per semester, that individual shall be automatically removed from the ASGC, Inc. and the position shall be declared vacant and be filled as provided for in the following section of the ASGC, Inc. Constitution. The ASGC, Inc. Board reserves the right to excuse absences.
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Section Four - Vacancies A vacancy in office for any reason shall be filled by Student Board appointment, regular, or special election as defined by Article VI of the ASGC, Inc. Constitution, at the discretion of the Student Board at the earliest possible time following such a vacancy. If such a vacancy occurs in the office of President, the vacancy shall be filled by the Vice President. If the Vice President is unable to discharge the responsibilities of the office of President, the office shall be filled by Student Board appointment or a special election shall be held to elect a qualified candidate for the remainder of the term of that position.
ARTICLE III: ASGC MANAGEMENT The affairs of the ASGC, Inc. shall be managed by its Executive Officers, jointly with its Board of Directors. Section One - Duties and Responsibilities of the Executive Officers The Executive Officers of ASGC, Inc. shall consist of President, Vice President, Comptroller, Executive Secretary of Student Legislation, Director of Campus Activities, Director of Publicity, and Webmaster. These Executive Officers will represent the interests of all students officially enrolled at Grossmont College in internal and external affairs. Their duties shall be as follows: A. President 1. Determine, plan, and implement ASGC, Inc. goals for each semester in office. 2. Chair and determine the manner in which all Student Board meetings are conducted in accordance with recognized parliamentary procedures. 3. Appoint the membership of ASGC, Inc. committees, off-campus conference representatives and student representatives on institutional committees. 4. Oversee all ASGC, Inc. committees in the absence of the designated chair. 5. Delegate any other responsibilities to Executive Officers and Student Board. 6. Chair the Constitution Review Committee and the Executive Board Committee. 7. Serve a minimum of eighteen (18) hours per week for the ASGC, Inc. as defined by the ASGC, Inc. Bylaws. Vice President 1. Assume the duties and responsibilities of the President in his/her absence. 2. Facilitate the preparation of agendas for all Student Board meetings. 3. Chair the Bylaws Committee. 4. Manage and supervise the ASGC, Inc. offices. 5. Chair the Clubs Constitution Review Committee and Inter-Club Council (ICC). 6. Provide liaison between all ASGC, Inc. chartered organizations and the Student Board. 7. Serve a minimum of fifteen (15) hours per week for the ASGC, Inc. as defined by the ASGC. Inc. Bylaws. Comptroller 1. Provide general supervision of all ASGC, Inc. fiscal matters in cooperation with the Administrative Advisor and the ASGC, Inc.s designated Account Technician. 2. Provide liaison between the ASGC, Inc. and all entities relative to fiscal matters. 3. Chair the ASGC, Inc. Finance meetings 4. Chair the Benefits Package Committee 5. Serve a minimum of twelve (12) hours per week for the ASGC, Inc. as defined by the ASGC, Inc. Bylaws. Executive Secretary of Student Legislation 1. Serve as a State and/or National Representative for Grossmont College. 2. Serve as Parliamentarian to all meetings of the Student Board and provide instruction on parliamentary procedure. 3. Provide analysis to the Student Board of legislation affecting community college students. 4. Serve a minimum of ten (10) hours per week for the ASGC, Inc. as defined by the ASGC, Inc. Bylaws. Director of Campus Activities 1. Chair the Campus Activities Committee and Special Event Committee. 2. Coordinate all ASGC, Inc. activities. 3. Serve a minimum of ten (10) hours per week for the ASGC, Inc. as defined by the ASGC, Inc. Bylaws. Director of Publicity 1. Coordinates the publicity of all ASGC, Inc. sponsored activities. 2. Maintain liaison with appropriate on- and off-campus communication media. 3. Chair the Publicity Committee. 4. Supervise and maintain the ASGC, Inc. poster printing service. 5. Serve a minimum of ten (10) hours per week for the ASGC, Inc. as defined by the ASGC, Inc. Bylaws.
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Webmaster 1. Appointed by the ASGC, Inc. Board 2. Supervise and maintain the ASGC, Inc. website. 3. Supervise and maintain ASGCINC.ORG e-mail accounts. 4. Implement weekly backups for the ASGC, Inc. website. 5. Maintain liaison with website hosting provider. 6. Serve a minimum of nine (9) hours per week for the ASGC, Inc. as defined by the ASGC, Inc. Bylaws. 7. Appoint an ASGC, Inc. Board member as ASGC, Inc. Assistant Webmaster with the approval of the ASGC, Inc. Board.
Section Two - Duties and Responsibilities of the Board of Directors The Board of Directors shall consist of one person, representing the interests of every one thousand (1,000) students officially enrolled as of the most recent census week prior to the ASGC, Inc. election and one (1) additional member of any remaining number of students over five-hundred (500). A. B. To establish and implement programs which support the basic objectives and policies of the ASGC, Inc. To advise the Executive Officers, approve those actions taken as part of their regular responsibilities and audit their performance. To provide a minimum of four (4) office hours per week in ASGC, Inc. To safeguard the corporate assets; to approve all ASGC, Inc. financial transactions. To ensure prompt and accurate reporting to college/district, state and federal agencies where required. To delegate special powers to Executive Officers to sign contracts, open bank accounts, sign checks, borrow money and perform other such corporate activities. To maintain, revise, and enforce the ASGC, Inc. Constitution and Policies.
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Section Three Duties and Responsibilities of Executive Officers and Board of Directors A. B. To attend at least two (2) District Governing Board meetings within the term of office, one (1) per semester. Be a member of two standing institutional committees.
ARTICLE IV: MEETINGS Section One: ASGC, Inc. Board Meetings A. The ASGC, Inc. President, or in his/her absence, the ASGC, Inc. Vice President, shall chair all regular, special, emergency and intersession meetings. Regular meetings of the Student Board shall be held during the fall and spring sessions on Tuesdays from 8:00 a.m. to 9:20 a.m. Standard quorum shall consist of three (3) Executive Officers plus the number of Board of Director members necessary to constitute a majority of the Student Board. The ASGC, Inc. advisor or his/her assigned designee must be present at this meeting. All ASGC, Inc. Board of Directors may be present but not required to attend an Executive Session. All ASGC, Inc. executives and advisor(s) who are present at the said meeting are required to attend Executive Session. The ASGC, Inc. secretary shall not be present for purpose of recording. C. Special meetings of the Student Board may be called by the President, or in his/her absence, the Vice President. The ASGC, Inc. advisor or his/her assigned designee must be present at this meeting. An agenda of any special meetings of the Student Board shall be posted and given to each ASGC, Inc. Board of Directors member and Executive officer at least twenty-four (24) hours prior to the scheduled meeting. The agenda can only address one item. D. Emergency meetings may only be called in the case of an emergency by the Executive Board to execute business pertaining to ASGC, Inc. provided that two-thirds (2/3) of the Executive Board is present, and then only when a meeting of the full Student Board is impractical or infeasible. The ASGC, Inc. advisor or his/her assigned designee must be present at this meeting. An emergency, as defined by the Webster World Dictionary, is any sudden or unforeseen situation affecting the campus or community that requires immediate action. Intersession meetings, in addition, may be held by a minimum of three officers of the Executive Board plus a minimum of two (2) members of the Board of Directors in order to conduct business during these periods. In the event money needs to be passed during intersession, standard quorum, as stated in Article IV, Item B, is required. The ASGC, Inc. advisor or his/her assigned designee must be present at this meeting.
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Section Two: ASGC, Inc. Finance Meetings A. B. C. The ASGC, Inc. Comptroller, or in his/her absence, the ASGC, Inc. President, shall chair all Finance meetings. The Finance meetings shall be held during the fall and spring sessions on Thursdays from 8:00 a.m. to 9:20 a.m. The Finance meeting is composed of a full Board of Directors complying with a standard quorum. Its function is to recommend action on requests for funding to the ASGC, Inc. Board of Directors. The ASGC, Inc. advisor or his/her assigned designee must be present at this meeting.
ARTICLE V: STANDING COMMITTEES All Standing Committees shall have ASGC, Inc. Board approval and be chaired by Executive Officers who will appoint an Assistant Chair to act in their absence. Sub-Committees and -or ad hoc committees may be appointed as needed. All standing committees shall consist of the chair and four members of the ASGC, Inc. Board unless otherwise stated. Minutes are required for all committee meetings. Agendas will be posted 24 hours in advance. Chairs of the committees will report committee action at the following Board meeting. The ASGC advisor or his/her assigned designee must be present at the following committee meetings. Section One - Student Benefits Package Committee Chaired by the Comptroller, its purpose is to develop and coordinate a comprehensive program of benefits for students in line with the established mission of the ASGC, Inc. as stated in the Preamble of the ASGC, Inc. Constitution. Section Two - Clubs Constitution Review Committee Chaired by the Vice President, this committee reviews each clubs application for charter or re-charter, and makes recommendations to the Student Board for action. Section Three - Campus Activities Committee Chaired by the Director of Campus Activities, this committee plans any ASGC, Inc. sponsored events Section Four - Bylaws Committee Chaired by the Vice President, this committee's purpose is to establish, devise, or revise policies for the ASGC, Inc., and submit them to the Student Board for consideration. The committee will prepare and maintain the Bylaws for all ASGC, Inc. operations, suggest interpretations of the ASGC, Inc. policies established by the Student Board for their decision, and advise the Student Board of its findings. Section Five - Publicity Committee Chaired by the Director of Publicity, this committee plans and coordinates all publicity related to ASGC, Inc., sponsored activities Section Six - Constitution Review Committee Chaired by the President, this committee conducts any necessary reviewing of the ASGC, Inc. Constitution. Section Seven - Budget Committee Comprised of the current ASGC, Inc. President, ASGC, Inc. President elect, ASGC, Inc. Comptroller, ASGC, Inc. Comptroller elect, ASGC, Inc. Advisor, and ASGC, Inc. designated Account Technician, this committee formulates the next semester's budget and submits it to the ASGC, Inc. Board for approval. Section Eight Special Event Committee Chaired by the Director of Campus Activities, the committee plans and implements any ASGC, Inc. sponsored event. A Special Event is any event over $1,000 that this committee designates as a special event. The Special Events Committee must submit a budget to the ASGC, Inc. Board for approval before moving forward with an event.
ARTICLE VI: ELECTIONS Section One - Eligibility for Office A. Persons petitioning for election to and holding office on the Student Board, shall comply with the following regulations: 1. All candidates and persons elected shall meet and maintain the following minimum academic standards: i. non-probationary academic status as set by the college, ii. two (2) consecutive semesters without lack of progress, iii. current enrollment in six (6) units or more at Grossmont College, iv. Cumulative and current grade point average of 2.0 or better v. current ASGC, Inc. Benefit Card holder. vi. He or she must be able to attend the mandatory Board of Directors and Finance meetings. Board members and Executive Officers shall not have academic classes scheduled during these meeting times. 2. In addition, candidates for President shall have completed one (1) full semester at Grossmont College with a minimum of six (6) units at Grossmont College, be seated on the Board by the third week of the spring semester, and serve on the Board up to the time of elections to be eligible to run for office unless such candidates for President are unavailable. When it is verified by the Office of Student Affairs that any member of the Student Board has fallen below the preceding standards, the student shall be contacted and the situation given five days to rectify. If not rectified, immediate removal from the Student Board shall result and the position declared vacant. A member who has been removed for failure to maintain the required standards, shall not be considered for membership until the following election, provided they meet the preceding standards. The Student Affairs Office must do monthly eligibility verifications of members of the Student Board and submit an eligibility list to the ASGC Board.
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Section Two - Elections/Terms of Office A. Election dates will be determined by the ASGC, Inc. Board by November 30 of each year with the election being scheduled for two (2) days during the month of April each year. The new Board will be sworn in the first regular meeting immediately following spring finals. The term of office for each elected officer shall be for one (1) year until succeeding Board is sworn into office. Unless the full ASGC, Inc. Board of Directors approves an alternate swearing in date, the date shall stay fixed as the first Tuesday after finals of the spring semester. However, the date of effect will remain the same despite any ASGC Board approved date for the actual swearing in ceremony. A person shall be elected if he/she receives a plurality of all bonafide votes cast for that office. B. The maximum term of service to the ASGC, Inc. by any board member/executive officer shall not exceed three (3) terms (six semesters) of office on the ASGC, Inc. Board. Being sworn onto the Board at any time during the semester, counts as one full semester of service. No person may serve in the same executive position for more than 1 term (two semesters). If a person fills a vacated executive position during a term, that service shall not count towards their one term of service for that executive position. No person shall run for or hold two executive positions at the same time. Student Trustee to the Grossmont-Cuyamaca Community College District Governing Board: the Governing Board shall establish the term of office for the Student Representative to the Governing Board. Student Trustee Election shall coincide with the regular ASGC, Inc. elections as listed in ARTICLE VI, Section Two, paragraph A.
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Section Three - Election Committee An Election Committee shall be established and supervised through the office of the Assistant Dean of Student Affairs per the ASGC, Inc. Election Code, and membership on the committee shall not include ASGC, Inc. Student Board members, past or present, or any candidates for election. A list of Election Code Committee members, agendas, and minutes must be posted in the Student Affairs office as public information. 8
ARTICLE VII: IMPEACHMENT, RECALL, INITIATIVE, REFERENDUM Section One - Impeachment A. Any elected officer or director charged by a member of the Student Board with malfeasance in office, violation of the ASGC, Inc. Constitution, or any other misdemeanor may be impeached by a two-third (2/3) affirmative vote of the Student Board. A non-partisan, non-voting individual, selected by the Student Board, shall preside over the impeachment proceedings. Removal from office must occur through the use of the procedures outlined under Section Two - Recall.
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Section Two - Recall Any elected Student Trustee to the Governing Board or ASGC, Inc. Board member may be recalled, only after one (1) month of service and only by constituents who are officially registered students of Grossmont College. A. To implement recall procedures for the Student Representative to the Governing Board or an elected member of the ASGC, Inc. Board, the following steps, in the order listed, must be followed. 1. Must first be impeached by the ASGC, Inc. Board (Art. VII, Section One) 2. File the text of the Petition, not to exceed five hundred (500) words in length, with the Office of Student Affairs. No more than five (5) proponents may file. 3. Obtain the number of signatures equal to the total amount of votes cast from the previous election plus one (1) for the candidate to be recalled. After filing the Petition text by the proponent(s) and obtaining validation of signatures and ID numbers, an official balloting of the student body shall be conducted within two (2) weeks. Two-thirds (2/3) of the votes must be affirmative for passage of the recall. B. Any appointed member of the Student Board may be recalled by two-thirds (2/3) affirmative vote of the Student Board.
Section Three - Initiative A. Proponents, not to exceed five (5), may submit proposals for specific legislation by means of a petition signed by one (1) percent of officially enrolled students as of the most recent census week to the Executive Secretary of Student Legislation to be submitted, in turn, to the Student Board and to the Office of Student Affairs for verification purposes. An initiative must be submitted no less than two weeks before the election. After filing of the initiative by the proponent(s) and obtaining validation of signatures and ID numbers, an official balloting of the student body shall be conducted. A simple majority of those voting for the initiative shall be required to pass said legislation.
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Section Four - Referendum Any rules, regulations, or legislation adopted by the Student Board, with the exception of contracts, may be subject to referendum initiated by a proponent(s) in the student body at large. Requests for such a vote shall be subject to the procedures outlined in Section Three, A and B of this Article.
ARTICLE VIII: AMENDMENTS TO THE CONSTITUTION Proposals for amendments shall be submitted by a written petition, stating the full, proposed amendment(s), signed by one (1) percent of the student body and presented to the Executive Secretary of Student Legislation, or a written petition stating the full, proposed amendment(s) submitted by a Student Board member to the Executive Secretary of Student Legislation. Approval of the proposed amendment(s) to sections and sub-sections shall require a two-thirds (2/3 affirmative vote of the Student Board. Ratification shall be withheld for the period of one (1) calendar week, during which time the electorate will be notified of the pending amendment(s) through any recognized student Grossmont College newspaper and/or radio station and/or by means of bulletin board posting, as well as, distribution of copies upon request. All amendment(s) shall be subject to referendum as provided in the ASGC, Inc. Constitution.
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ARTICLE IX: SUPREMACY CLAUSE This document shall not be superseded by any other policy(s), by-law(s), or addendum.
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