Guidelines for authors of final reports on NKS activities

Pages 2-4 of this note constitute a template to be followed by authors of final reports on NKS activities. Pages 5 and 6 provide more detailed guidance on the formatting and standard texts to be included. Page 7 shows the standard bibliographic datasheet that must be filled in and submitted by the authors of each report.

Title of NKS Final Report

Final Report from the NKS-R Acronym/NKS-B Acronym activity (Contract: XXXXXX)

Author11 Author22 Author33, Author43 Author54

1

Affiliation to author1 Affiliation to author2 3 Affiliation to authors3 and 4 4 Affilaition to author5

2

Table of contents
1. Introduction 2. Heading for section 2 3. Heading for section 3 4. Heading for section 4. 4.1. Heading for sub-section 4.1 4.2. Heading for sub-section 4.2 4.3 Heading for sub-section 4.3 5. Etc 6. Conclusions 7. References Page 1 x x x x x x x x x

1. Introduction 2. Heading for section 2 typed in Times New Roman 12 font, bold, with single-spaced lines and justified 3. Heading for section 3 4. Heading for section 4 4.1 Heading for sub-section 4.1 typed in Times New Roman 12 font, bold, with singlespaced lines and justified Etc 6. Conclusions 7. References

Text All section text should be typed in Times New Roman 12 font, with single-spaced lines and justified. Page breaks should be used between main sections. Margins should be 2.5 cm in all directions, with portrait orientation (except when necessary for tables - see below). Pages for main body of report should be numbered. Citations All citations in the text should refer to: 1. Single author: the author's name (without initials, unless there is ambiguity) and the year of publication; 2. Two authors: both authors' names and the year of publication; 3. Three or more authors: first author's name followed by "et al." and the year of publication. Groups of references should be listed first alphabetically, then chronologically. More than one reference from the same author(s) in the same year must be identified by the letters "a", "b", "c", etc., placed after the year of publication (Gwynn, 2002, 2005; Isaksson, 2002a, 2002b; Gwynn & Isaksson, 2005; Isaksson et al., 2007). Figures Figures should be sufficiently large so that all text within the figure is easy to read, but do not increase the size of figures so that the figure is outside the text margins. If using text boxes to insert figures, insert text boxes in line with text and not in front of text. If possible insert figures directly in document or use tables to house figures. Captions for figures should be placed below the figure and should be typed in Times New Roman font 10, as follows.
Figure 1. Text describing the figure.

Tables Tables should be set out so that data in tables is easy to understand and clearly presented. Avoid using fonts smaller than 9 to accommodate text in columns. Tables should not exceed text margins. If necessary, place tables on separate pages using landscape orientation. Captions for tables should be placed above the table and should be typed in Times New Roman font 10, as follows.
Table 1. Text describing what data in table shows.

Footnotes should be placed beneath the table and should be typed in Times New Roman font 10. Conclusion All reports should end with a concluding statement regarding the outcome of the activity. This can also include possible future steps required. Acknowledgements

In addition to any acknowledgements that the authors wish to make, the report should contain the following acknowledgement: NKS conveys its gratitude to all organizations and persons who by means of financial support or contributions in kind have made the work presented in this report possible. Disclaimer The report should contain the following disclaimer: The views expressed in this document remain the responsibility of the author(s) and do not necessarily reflect those of NKS. In particular, neither NKS nor any other organisation or body supporting NKS activities can be held responsible for the material presented in this report. References References should be listed alphabetically by first author. Where more than one reference from the same first author is used, references should be order as follows: Author, A. By year (oldest first) Author, A & Author, B. By year (oldest first) Author, A & Author, C. By year (oldest first) Author, A, Author, B & Author, C. By year (oldest first) Author, A, Author, C & Author, B. By year (oldest first) References should be typed in Times New Roman 12 font, with single-spaced lines and justified, using the following formats: Reference to a journal publication: Author, A, Author, B & Author, CD. Year of publication. Title of article. Journal name. Volume: pageX-pageY. Reference to a book or report: Author, A & Author, B. Year of publication. Title of book or report. Publisher. XX pp. Reference to a chapter in an edited book or an abstract in a book of proceedings: Author, A. Year of publication. Title of chapter. In: Editor, A & Editor, B (Eds.). Title of book. Publisher. pp. X-Y.

Bibliographic Data Sheet Title Author(s) Affiliation(s) ISBN Date Project No. of pages No. of tables No. of illustrations No. of references Abstract max. 2000 characters Key words <filled by the activity> <filled by the activity> <filled by the activity> 87-7893-<filled by the secretariat> <filled by the activity> <filled by the activity> <filled by the activity> <filled by the activity> <filled by the activity> <filled by the activity> <filled by the activity> <filled by the activity>

NKS-XX