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Receptionist/Administrative Assistant

Rev. 1/23/2013

Job Title: Reports to: Dept./School: Position Summary:

Receptionist/Administrative Assistant HR Director Human Resources

Wage/Hour Status: Non-Exempt

The Receptionist/Administrative Assistant, under the supervision of the HR Director, performs a variety of complex, responsible, and confidential administrative duties requiring a thorough knowledge of organizational procedures and processes. As the first point of contact for the HR Department, they will maintain a friendly and professional manner at all times in both appearance and communication. They will continuously provide assistance to the Director and/or designated HR staff members. They will perform other department related work as required. The Receptionist/Administrative Assistant requires the ability to work independently, exercising good judgment and initiative. They will manage confidential information with a strict scrutiny. Qualifications:

Education/Certification Requires a High School diploma or GED. Bachelors Degree from an accredited College or University preferred. Professional Human Resources (PHR) Certification, preferred. Experience 2+ years of experience as an Administrative Assistant. Required Knowledge, Skills, and Abilities (KSAs) Excellent communication skills, both verbal and written. Basic knowledge of data entry, filing, and handling confidential information. Must have 2+ years of Administrative Assistant experience, including data entry, filing, computer programs, and office equipment. Proficient with Microsoft Office Suite products. Ability to manage multiple priorities effectively. Ability to stay organized and on task at all times. Excellent attention to detail is required.

Preferred KSAs

Experience maintaining and supporting public, private, or charter school employees in the State of Texas. Experience maintaining and supporting HR department and/or 500 or more employees.

Responsibilities and Duties: Maintain calendars, track deadlines, route incoming calls, organize meetings, and prepare reports, presentations, and correspondence.

Responsive Education Solutions does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, genetic information, military status, or any other characteristic protected by law. 1|P a g e

Receptionist/Administrative Assistant
Rev. 1/23/2013

Edit, proofread, and process HR related documents as needed. Assist with New Hire Orientation paperwork. General clerical responsibilities including: answering phone, filing, typing, copying, receiving department mail, monitoring the HRForms email box, and other duties. Communicate with ResponsiveEd staff via email, telephone, fax, in-person, and direct them to the appropriate HR Staff. Process employment verifications. Process TWC claims and FMLA requests. Create security badges for staff. Perform special projects and other duties as assigned by the HR Director. Learn duties of other HR staff to provide back-up as needed.

Equipment Used: All equipment required to perform jobs duties and task previously described. Physical / Environmental Factors: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsive Education Solutions does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, genetic information, military status, or any other characteristic protected by law. 2|P a g e