Day 2 Paper 1

Jimmy Chua
APO Course Ref.: 11-IN-07-GE-TRC-A e-Learning Course on Integrated Management Systems
( ISO 9001, ISO 14001 & OHSAS 18001
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Integrated Management Systems

Independent European Certification 2 Focus of discussion will be on the integration of ISO9001, ISO 14001 & OHSAS 18001

Both EMS & OHSAS adopted the PDCA approach from the very start ISO 9001 adopted this approach only with the 2000 standard A fusion of these systems would then be made much easier if they follow similar approach & format

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Logical and easy to understand Is part of the CI required All modern ISO related MS is structured using this PDCA concept Provides a common approach for Integration of the Management Systems

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Several approaches possible depending on organisation's current position. All MS should eventually share the following processes:
Management review Document development and control Monitoring, analysis and review Internal audit Training Continual improvement (Corrective and Preventive Actions)

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Need to combine all internal business management practices into one system. For different systems to be properly integrated ( instead of simply having separate systems joined together ) need effective linkages so that the boundaries between processes are smooth & seamless. The fundamental components of the system include the organisation, resources and processes. People, equipment and business culture are part of the system + documented policies and practices.

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Any system required for effective operations of business, can be integrated either totally or partially under a unified management structure. Any system having impact on overall business performance should be part of the IMS
eTo facilitate discussion for this e-Learning, we focus only on the Integration of QMS, EMS & OHSAS

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The following functions shall be performed:

Risk Assessment- to address customer perceptions, AssessmentS & H risks, environmental concerns & impacts and process failure modes.
With common approach easier to compare risks occurring in different parts of the business.

Norms & Regulations Management - to capture norms and regulations with respect to product specifications, environment and health & safety and their impacts on the business.

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The following functions must be performed:

Continual Improvement Management - to focus on specific improvement programmes related to quality, health & safety and environment. Stakeholders Awareness - to address needs of both customers, staff and general public with respect to quality, health & safety and environment

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Whether organisation has existing formal system or not best to adopt business process approach to MS development. Benefits = one coherent system established which serves business needs + does not tie organisation to any particular standard Standards are utilised to assist in identifying tasks and processes.

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1. 2.

3. 4.

5.

6.

Start by looking at business as a whole. Then establish objectives, mission and core processes which deliver the objectives Define the Business Model and Primary Functions Analyse business processes using flow charts, standards and failure mode analysis techniques, etc Formulate operational policies which will govern the processes and their inter-linkages Develop internal business procedures to control each business process which define who does what and where, when & how, etc

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Combining Separate systems used

Identifying integratable common elements

IMS
One system incorporating all common elements.

Integrating Common Elements

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A unified whole Organisation . All functions aligned behind a single goal: Improving the performance of the entire organization. coA genuinely co-ordinated system: one that's greater than the sum of its parts, and can achieve more than ever before. oneA one-structure management team that allows to effectively and efficiently deliver organization's objective.
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The extent to which integration should occur. The political and cultural situation within the company. The levels of competence necessary. Legal and other requirements. Clear objectives for the integration project.

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Describe the common management system requirements defined in ISO 9001, ISO 14001 and OHSAS 18001 Identify those requirements in ISO 9001, ISO 14001 and OHSAS 18001 which are unique Plan, conduct and report multidiscipline internal audits of your IMS

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Level 1 Management Policy Management Manual Level 2

S OHSA

QM S

EMS

Management Procedures ( Integrated Requirements )

Work Instructions

Level 3 Work Instructions, Records, Forms, External Documents, etc.

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You may be interested to know all about this

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A Publicly Available Specification of common requirements for management systems that can be used as a framework for an integrated management system. Organizations with more than one management system can view PAS 99 as an aid to achieving a single holistic management system. PAS 99 takes account of the six common requirements for management systems standards outlined in ISO Guide 72; guidance document.
Source BSI-Global 2007

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6 common MS requirements
Policy Planning Implementation & Operation Performance Assessment Improvement Management Review

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Introduction Scope Normative References Terms & Definitions Common MS Requirements

General Requirements MS Policy

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Common MS Requirements
Planning
Identification & Evaluation of Aspects, Impacts & Risks Identification of Legal & other requirements Contingency Planning Objectives Organizational Structure, Roles, Responsibilities & Authorities

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Common MS Requirements
Implementation & Operation
Operational Control Management of Resources Documentation Control Communication

Performance Assessment
Monitoring & Measuring Evaluation of Compliance Internal Audit Handling of Nonconformities

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Common MS Requirements

Improvement
General Corrective, Preventive & Improvement Action

Management Review
Input Output

Annexes

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Improved Business Focus More holistic approach to managing business risk Minimize conflicts between MS Reduce duplication & bureaucracy More effective & efficient audits internal & external Helps those organisations with more than one MS to integrate as ONE

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THANK YOU
for your concentration Now we would love to have some Questions from you
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