Job Purpose

To ensure the timely availability of the highest quality of materials, at a cost effective price, and which meet the quality and quantity standards of the user department, while being the first choice for the best vendors within the competition.

Candidate Requirements
Knowledge/Skills o o o o o o o Thorough knowledge of modern materials management tools and techniques Excellent negotiating skills Product knowledge Regional availability of materials and sound knowledge of market and suppliers Inventory management & Budgeting Working knowledge of MS Office Knowledge of import regulations, commercial laws and tax structures

Duties and Responsibilities

Managerial Responsibilities o o o o Direct the budgeting process for all Capital & Operational requirements. Design policies, systems and procedures on Materials Management that increase the efficiency and improve service levels. Identify and Develop vendors in order to enhance product quality and reduce cost. Contribute to create a work environment that is high in employee morale and provides constant learning & development and use the feedback from ESS to draw an action plan. Develop & Implement the annual plan using the TBEM framework, linking the departments objectives to the units overall strategy. Co-ordinate and implement the various export & import policies.

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Operational Responsibilities o o o o o o o o To issue and monitor purchase orders to ensure timely and correct delivery of materials to user departments Co-ordinate with the Heads of Departments on development of Standard Purchase Specifications for various items. Monitor the adherence to the house rules and regulations with regard to purchasing. Secure competitive price quotations for all purchases. Advise the Executive chef of special availability or pricing of food merchandise for incorporation into menus or daily specials. Monitor the storage, sanitation and cleanliness standards and in goods receiving area and storeroom. Propose cost saving opportunities by staying informed about new products and trends in logistics, inventory control and purchasing. Work in association with the Accounts department in the area of pricing, purchase contracts and payments. Forecast market conditions and availability of materials under various economic conditions.

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Maintain MIS on Price lists, Regular purchases, Supplier information, Purchase orders, Par stocks etc. Ensure documentation of all phases of the purchasing process in a manner that will facilitate internal and external audit. Ensure adherence to all the statutory requirements/policies related to purchase. Develop departmental trainers in association with the training department & oversee all the training activities within the department. Identify key communities, plan various initiatives and co-ordinate the support activities.