Minutes of the Management Committee Meeting

of Swimming Manawatu held on Sunday 8th February 2009 at 7.00pm

at Rose City Clubrooms, 50 Park Road, Palmerston North

Present:
Linda Bartosh, Geoff Bilton, Leanne Brownie, Dianne Farmer, Tracey Field, Charlie
Greenem, Joanna Kelly, Nancee Linney, Alan Montgomery, Braden Noel, Colin Rose

Apologies:
Tracey Field (for lateness), Barrie Swailes (for lateness)
Nancee Linney/Dianne Farmer
CARRIED
Minutes:
MOVED that the minutes of the previous meeting be taken as circulated.
Dianne Farmer/Nancee Linney
CARRIED

Matters Arising:
1. Charlie advised that discussions regarding the Sue Newth trophy are still to occur.

2. Coaching Clinic. Charlie reported that he has had a meeting with Trevor Nicholls with
regards to the Coaching Clinic. This will now be held sometime during winter at the West
End Aquatics pool over a period of four afternoons – one stroke per afternoon.

3. Nancee advised that Irene McHugh coped very well as computer operator at the
Summer Open Championships. Nancee did however suggest that perhaps Irene work in the
Louis Noel at the Winter Championships to answer any queries that Irene may have as a
result of being the computer operator at the Summer Opens.

4. Policy Review Meeting. This meeting to be on 22nd February at 7.00pm at the

Clubrooms.

5. Reported that the new style of medals were well received at the Opens and Age
Groups and that the sunblock supplied by Swimming Manawatu was also appreciated.

6. Shirts for the NZ Juniors team have been ordered by Tracey.

MOVED that the minutes be taken as a true and correct record.

Dianne Farmer/Geoff Bilton
CARRIED
Correspondence:
Inwards Correspondence

1. Pub Charity – Declining Grant Application

2. SNZ – Reply to Query re Division II
3. Te Kawau Swimming Club – Carnival Flyer
4. PNASC Swimmers Competing out of Region
5. Ice Swimmer Competing out of Region
6. SNZ – Reply re Service Award Badge Query
7. Mary Ann Maher – NZ Summers Team Managers Report
8. SNZ – Open Water Swimming World Cup
9. Sport Manawatu – Coachforce Newsletter
10. SNZ – Service Award Badge Query Update
11. Application for NZ Age Group Team Manager – C Greenem
12. Swimming Wellington – Asking Date of 6 Regional Meet
13. Quality Presentations – Confirmation of Lapel Order
14. SNZ – Junior Pan Pacs Team Update
15. SNZ – Further Update re Service Award Badge Query
16. SNZ – Completed Travel Authorisation Form – C & L Baker
17. PNASC Swimmers out of Region
18. Kiwi West Aquatics Swimmers out of Region
19. Ice Breaker Aquatics Swimmers out of Region
20. Levin Swimming Club Swimmers out of Region
21. SNZ – Youth & Age Group Newsletter
22. Special Olympics Manawatu – Date of Regional Meet
23. Stewart Dunlop – 400m Events at Age Groups
24. SNZ – Newsletter Development
25. SNZ – Tania Black – Letter of Introduction
26. SNZ – Annual Reports for Clubs
27. Ocean Swim Series Flyers
28. Levin Swimming Club Swimmers out of Region
29. PNASC Swimmers out of Region
30. T Field – Application for NZ Age Groups Team Manager
31. Jo McGirr – Signed NZ Juniors Team Manager Agreement
32. Linda Nevin – Suggestion for Website re a Page for Trophies
33. Sport Manawatu – Course Dates
34. Levin Swimming Club – Autumn Fun Carnival Flyer
35. Hart Sport Catalogue
36. Application to Sit Timekeeper Exam – T Turner
37. Application to Sit Timekeeper Exam – E Hillary
38. Application to Sit Timekeeper Exam – C McKnight
39. T Farmer – Timekeeper Exam Results

Outwards Correspondence

1. Officials Stood Down for Dolphin Pentathlon

2. Ice Breaker Aquatics – Timekeeper Cards
3. Dolphin Swimming Club – Timekeeper Card
4. Kiwi West Aquatics – Timekeeper Cards
5. Levin Swimming Club – Timekeeper Cards
6. Ernest Adams – Requesting Assistance with Catering
7. Connor Nevin – First Record Congratulations
8. Harry Finlay – First Record Congratulations
9. GEON Print – Certificate Order
10. S Swimwear – Thank You for Donation at Summer Opens
11. D Farmer to Clubs re Registrations
12. B Noel to Clubs re Norm Still Relay Results
13. Levin Swimming Club – Thanks re Age Group Refreshments
14. Jo McGirr – Confirmation of Appointment as NZ Juniors Team Manager
15. B Noel to T Field re Representative Shirts
16. Letters to NZ Junior Championships Swim Team

Matters Arising from Correspondence:

Inwards Item 22: Linda to ascertain from Special Olympics the exact finishing time of their
regional meet as stopwatches are required same day for League in Levin.

Inwards Item 23:. Email from Stewart Dunlop regarding 400m events at Manawatu Age
Group Championships. Reply to be sent to Stewart to advise that Management agree that
his comments are valid, and his email will be discussed further at the next Swimming
Committee Meeting.

Inwards Item 24: Email from SNZ with regards to a bi-monthly newsletter to be forwarded
to clubs, with the request that any items submitted to SNZ for inclusion in this newsletter
please be copied into Swimming Manawatu.

Inwards Item 32: Email from Linda Nevin suggesting a trophy page on the Swimming
Manawatu website that could include a list of current trophy holders and perhaps a photo.
Email of reply to be sent to Linda thanking her for her suggesting and advising that her
suggestions will be investigated further.
Inwards Item 39: Carl McKnight (ph 355 4153) from Ice Breaker Aquatics, Emma Hillary
(ph 06 367 6136) and Trish Turner (ph 06 367 9469) both from Levin Swimming Club have
all qualified as timekeepers.

MOVED inwards correspondence be accepted and the outwards correspondence endorsed.

Colin Rose/Joanna Kelly
CARRIED
Finances:
As attached.

Concern expressed that Kiwi West Aquatics still have outstanding fees for both the
Manawatu Open and Age Group Championships. Phone call to be made to Leigh Buchanan
to chase these. Agreed that a letter should also be sent to Kiwi West Aquatics to advise that
there is an on-going issue with late payment of entry fees for Manawatu fixtures and that we
regret to advise that any further entries for Manawatu events will not be accepted without
payment.

Alan queried why walkie talkies had been purchased. Braden advised that this purchase had
been made during the Age Group Championships (with consultation with other Management
Members in attendance at the meet) as there have been on-going issues with
communication between personnel presenting medals and the announcer (at both Opens
and Age Groups). Use of the walkie talkies will help to stream-line medal presentations and
avoid any miscommunications and delays.

MOVED that the Financial Report be adopted.

Linda Bartosh/Charlie Greenem
CARRIED
Records:
As per attached.

MOVED that the records be ratified.

Charlie Greenem/Dianne Farmer
CARRIED

Noted that records for the NZ Summer Championships were not included for ratification.
Charlie apologised for this error and will include these records in next months list.

General Business

1. Team Managers Report - NZ Summer Championships. Noted that Dianne and Tony
Farmer were officials at this fixture.

2. NZ Age Groups Team Manager Applications. Applications have been received from
Charlie Greenem and Tracey Field. Both Charlie and Tracey were excused from the
meeting.

MOVED committee into committee.

Braden Noel/Dianne Farmer
MOVED committee out of committee.
Dianne Farmer/Nancee Linney

Charlie and Tracey returned to the meeting and it was advised that that Tracey Field has
been elected as Team Manager for NZ Age Groups.

3. Summer Opens / Age Group Discussion.

Surveys
Dianne circulated spreadsheet of responses received from survey’s circulated at both the
Summer Opens and Age Groups. Feedback tended to be very positive, with most
respondents reporting that the timing, formant and events were ideal, and that the meets
were run to a high standard.

Facilities
Letters to be sent to both Lido and Makino voicing our disappointment with the standard of
the toilets. Toilets at both Lido and Makino ran out of toilet paper and Makino had a missing
door on one of the women’s toilets.

Meet Programmes
Colin requested that two meet programmes be issued to each club, regardless of the number
of swimmers entered. It was agreed to issue each club entered in a Manawatu fixture with
two meet programmes.

Norm Still Relay – Age Up of Swimmers

Discussion with regards to the Norm Still relay and the ageing up of swimmers. Agreed with
to be referred to the Swimming Committee for further discussion.

Pool Set Up
Braden gave a reminder that the Pool Set Up Officer needs to be on hand before the start of
each session of every fixture to assist with the set up of the pool.

Medals Presentations
Discussion regarding presentation of medals at session four of the Manawatu Age Groups.
A number of swimmers came to collect their medals before the end of this session which
resulted in a number of medal presentations being made to one swimmer only in a race. It
was therefore agreed to announce medal recipients during session four and advise that there
will be no medal presentations (during session four only) and that medals can be collected
during the meet.

4. Charlie advised that the family of Tony Davenport wish to donate two cups (both for
200m Backstroke events). One cup for Ice Breaker Aquatics and the other for Swimming
Manawatu.

5. Nancee advised that the next Swimming Committee Meeting will be on Wednesday
18th February at the Linney residence at 7.30pm.

6. Agreed that the North Island Secondary School flyer should be distributed by the end of
this month, as some schools will possibly be unaware that the event date has been moved to
May. Linda to update flyer for checking and approval at next Swimming Committee meeting.

7. Tracey advised that representative shirts for Ice Breaker Aquatics Swimmers this
season will have the name ‘Tony Davenport’ on one sleeve. Tracey advised that this
addition to the representative shirts will funded by Ice Breaker Aquatics families.

8. Approval given to Charlie to book bus for Fairbrother Cup.

9. Noted that new Management Name Badges were well received whilst being worn at
Summer Opens and Age Group Championships. Suggestion that these badges should also
be made for Swimming Manawatu Referees.

MOVED purchase of one name badge for each Swimming Manawatu Referee.
Charlie Greenem/Dianne Farmer
CARRIED

10. Team Manager 5. Braden suggested that update be looked at and if there are any
significant changes (which there don’t appear to be) we can look at purchasing, but at this
stage it was agreed to hold off purchasing Team Manager 5.
11. Discussion regarding Starting System. Braden to look into seeing if there is any way of
cutting the starting signal short if the button is depressed for too long.

12. Requested that the Technical Committee be asked if they could discuss the option of
allowing black shorts / trousers to be worn at Swimming Manawatu fixtures.

13. Charlie advised that there are changes to FINA Rules regarding the wearing of
swimming costumes. For an update on the FINA Rules with regards to swimming costumes
please refer to the Kiwi West Aquatics website.

14. Braden advised that Crimson Whakatihi was the successful recipient of monies this
year from the Hokowhitu Swimmers Fund.

15. Braden issued a reminder that all Swimming Manawatu members must adhere to the
SNZ Code of Conduct. Please remember to keep the rules of the SNZ Code of Conduct in
mind when speaking with any member of the swimming fraternity.

There being no further business the meeting was declared closed at 9.30pm .

Swimming Committee Meeting: 18th February 2009 at 7.30pm

Policy Review Meeting 22nd February 2009 at 7.00pm

Next Management Meeting: Sunday 1st March 2009 at 7.00pm

Chairperson: ______________________________

Date: ______________________________
 SWIMMING MANAWATU RECORDS FOR RATIFICATION
As at February 8/09

LONG COURSE – Age Group

Manawatu Summer Opens - Palmerston North

Cameron Blair M 12 Kiwi West 200m Freestyle 2:11.20 09/01/09

Cameron Blair M 12 Kiwi West 400m Freestyle 4:43.98 09/01/09

Cameron Blair M 12 Kiwi West 200m Butterfly 2:30.95 09/01/09

Cameron Blair M 12 Kiwi West 400m Medley 5:19.05 09/01/09

Swim Wellington Summers LC - Wellington

Hamish McGirr M 12 Kiwi West 50mBackstroke 33.32 08/01/09

Hamish Mcgirr M 12 Kiwi West 100m Backstroke 1:11.70 08/01/09

Hamish McGirr M 12 Kiwi West 50mButterfly 31.19 08/01/09

Hamish McGirr M 12 Kiwi West 100m Butterfly 1:09.88 08/01/09

Cameron Blair M 13 Kiwi West 1500m Freestyle 17:59.05 08/01/09

Manawatu Age Groups - Feilding

Cameron Blair M 12 Kiwi West 400m Medley 5:17.71 31/01/09

Notes: Cameron and Hamish continue to dominate the current record-breaking spree accounting for
the likes of Kendall Dooley, Troy Greenem, Jarrod Wilson and Haydon Donnelly to name just a few
who have been eliminated.

Presented to Swimming Manawatu – 08/02/09

By the Records Officer
Charles Greenem