Period End is a very critical process for any organization , after thorough verification and validation subledger periods

are closed . In this article i have put down the process followed during AP Closure . The Month End Process in Accounts Payables involves Steps During AP Month End Closure 1)Invoices validation 2)Payment Batch Confirmation 3)creating accounting for payables categories such as Invoices and payments 4)Transferring of accounting information to GL.

a)For Invoice Validation Run the invoice validation process to validate all the invoices that are PO Matched . You can the run the process for new invoices or all invoices.

b)Payable Accounting Process The Payable Accounting Process will create accounting entries for invoices and payments in Accounts Payable. With Payable accounting Process you can do a transfer to GL and GL Import Simultaneously Payable transfer to GL, transfers the accounting information from AP to the GL_INTERFACE tables and GL Import which imports subledger accounting data into GL. The import is done based on Sources and Categories

c)After running the above reports try to close the payables period. If you are unable to close the period run the Period Close exception report .

d) Review the Output file to see any unaccounted transaction or error and correct the exceptions .

e)Rerun Payable Accounting Process after the corrections are done f)Close the Accounting Period in Payable Period- End Processing in Oracle Financials (Release 11i)

Period Closing Process in various Module

Introduction
Period End Processing - Summary The following displays:

a summary of the period-end procedures for each of the Financials applications detailed in the other "Period-End Processing" HOWTO entries an indication of the order in which the steps should be undertaken.

Steps
Payables
1. Complete All Transactions for the Period Being Closed 2. Run the Payables AutoApproval Process for All Invoices / Invoice Batches 3. Review & Resolve Amounts to Post to the General Ledger 4. Reconcile Payments to Bank Statement Activity for the Period 5. Transfer All Approved Invoices Payments, Reconciled Payments to the General Ledger 6. Review the Payables to General Ledger Posting Process After Completion 7. Submit the Unaccounted Transactions Sweep Program 8. Close the Current Oracle Payables Period 9. Accrue Uninvoiced Receipts 10. Reconcile Oracle Payables Activity for the Period 11. Run Mass Additions Transfer to Oracle Assets 12. Open the Next Payables Period 13. Run Reports for Tax Reporting Purposes (Optional) 14. Run the Key Indicators Report (Optional) 15. Purge Transactions (Optional)

Purchasing
1. Complete All Transactions for the Period Being Closed 2. Review the Current and Future Commitments (Optional) 3. Review the Outstanding and Overdue Purchase Orders (Optional) 4. Follow up Receipts-Check with Suppliers 5. Identify and Review Un-invoiced Receipts (Period End Accruals) 6. Follow Up Outstanding Invoices 7. Complete the Oracle Payables- Period End Process 8. Run Receipt Accruals - Period End Process 9. Reconcile Accounts - Perpetual Accruals 10. Perform Year End Encumbrance Processing. (Optional) 11. Close the Current Purchasing Period. 12. Open the Next Purchasing Period. 13. Run Standard Period End Reports (Optional)

Inventory/WIP
1. 2. 3. 4. 5. 6. 7. Complete All Transactions for the Period Being Closed. Check Inventory and Work In Process Transaction Interfaces. Check Oracle Order Management Transaction Process. Review Inventory Transactions. Balance the Perpetual Inventory. Validate Work In Process Inventory. Transfer Summary or Detail Transactions

8. Close the Current Oracle Payables and Oracle Purchasing Periods 9. Close the Current Inventory Period 10. Open the Next Inventory Period 11. Run Standard Period End Reports (Optional)

Order Management
1. Complete All Transactions for the Period Being Closed 2. Ensure all Interfaces are Completed for the Period (Optional) 3. Review Open Orders and Check the Workflow Status 4. Review Held Orders 5. Review Discounts 6. Review Backorders 7. Review and Correct Order Exceptions 8. Reconcile to Inventory 9. Reconcile to Receivables (Optional) 10. Run Standard Period End Reports

Receivables
1. Complete All Transactions for the Period Being Closed 2. Reconcile Transaction Activity for the Period 3. Reconcile Outstanding Customer Balances 4. Review the Unapplied Receipts Register 5. Reconcile receipts. 6. Reconcile Receipts to Bank Statement Activity for the Period 7. Post to the General Ledger 8. Reconcile the General Ledger Transfer Process 9. Reconcile the Journal Import Process 10. Print Invoices 11. Print Statements (Optional) 12. Print Dunning (Reminder) Letters (Optional) 13. Close the Current Oracle Receivables Period 14. Reconcile Posted Journal Entries 15. Review Unposted Items Report 16. Open the Next Oracle Receivables Period 17. Run Reports for Tax Reporting Purposes (Optional) 18. Run Archive and Purge programs (Optional)

Assets
1. Complete All Transactions for the Period Being Closed 2. Assign All Assets to Distribution Lines 3. Run Calculate Gains and Losses (Optional)

4. Run Depreciation 5. Create Journal Entries 6. Rollback Depreciation and/or Rollback Journal Entries (Optional) 7. Create Deferred Depreciation Journal Entries (Optional) 8. Depreciation Projections(Optional) 9. Review and Post Journal Entries 10. Reconcile Oracle Assets to Oracle General Ledger Using Reports. 11. Run Responsibility Reports (Optional) 12. Archive and Purge Transactions (Optional)

Projects
1. Change the Current Oracle Projects Period Status from Open to Pending Close 2. Open the Next Oracle Projects Period 3. Complete All Maintenance Activities 4. Run Maintenance Processes 5. Complete All Transaction Entry for the Period Being Closed 6. Run the Final Cost Distribution Processes 7. Interface Transactions to Other Applications (AP, GL, FA) 8. Generate Draft Revenue for All Projects 9. Generate Invoices 10. Run Final Project Costing and Revenue Management Reports 11. Transfer Invoices to Oracle Receivables 12. Interface Revenue to General ledger (Project Billing Only) 13. Run Period Close Exception and Tieback Reports 14. Change the Current Period Oracle Projects Status from Pending Close to Closed 15. Advance the PA Reporting Period (Optional) 16. Update Project Summary Amounts 17. Restore Access to User Maintenance Activities 18. Permanently Close the Oracle Projects Period (Optional) 19. Reconcile Cost Distribution Lines with General Ledger (Optional)

Cash Managment
1. Load Bank Statements 2. Reconcile Bank Statements 3. Create Miscellaneous Transactions 4. Review AutoReconciliation Execution Report 5. Resolve Exceptions on the AutoReceonciliation Execution Report 6. Run Bank Statement Detail Report 7. Run Transactions Available for Reconcilaition Report 8. Resolve Un-reconciled Statement Lines 9. Run the GL Reconciliation Report 10. Run the Account Analysis Report for the General Ledger Cash Account 11. Review the Account Analysis Report 12. Correct any Invalid Entries to the General Ledger Cash Account (Optional)

13. Perform the Bank Reconciliation

General Ledger
1. Ensure the Next Accounting Period Status is Set to Future Entry 2. Complete Oracle Sub-ledger Interfaces to Oracle General Ledger 3. Upload Journals from ADI (Applications Desktop Integrator) to Oracle General Ledger 4. Complete Non-Oracle Sub-ledger Interfaces to Oracle General Ledger (Optional) 5. Generate Reversal Journals (Optional) 6. Generate Recurring Journals (Optional) 7. Generate Mass Allocation Journals (Optional) 8. Review and Verify Journal Details of Unposted Journal Entries 9. Post All Journal Batches 10. Run General Ledger Trial Balances and Preliminary Financial Statement Generator Reports (FSGs) 11. Revalue Balances (Optional) 12. Translate Balances (Optional) 13. Consolidate Sets of Books (Optional) 14. Review and Correct Balances (Perform Reconciliations) 15. Enter Adjustments and / or Accruals and Post 16. Perform Final Adjustments 17. Close the Current Oracle Gneral Ledger Period 18. Open the Next Oracle General Ledger Period 19. Run Financial Reports for the Closed Period 20. Run Reports for Tax Reporting Purposes (Optional) 21. Perform Encumbrance Year End Procedures (Optional)