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CANCELLATION OF SALES INVOICE

Transaction : VF02 In order to reverse a sales process, we will first enter the invoice no. and go to the document flow to get the other document no. (In any case where the invoice no. is not known, any other no., sales order no, delivery no., etc. can also be used to access the document flow.)

From here we can note the sales order and access its document flow to get all the document nos.

Transaction: VA03 Enter the order no. and go to the document flow.

This flow will now allow us to get the all subsequent nos with ease.

Transaction: VF11 For Invoice reversal Enter the invoice no and the correct date and press save. A Cancel Invoice no will be generated and the sales invoice will be reversed.

Transaction : VI02 For shipment cost reversal. If shipment cost no. is not known, press F4 and enter the shipment no to search for the shipment cost no.

The no. will be retrieved in the following screen. Double click on the no and then enter into the document.

First step in canceling the shipment cost is to go to the cancel tab and click on the cancel box. This tab can be moved up to beginning of the screen and made into variant for future ease of use. Now press save and exit the document.

Now enter the document again and go to the shipment costs tab on the menu bar and go to delete and click. Press yes on any query system asks and the document will be deleted.

Transaction: O4H1 Reverse Delivery Confirmation. Enter the shipment no and the correct dates. Now press GoTo and then press Correction.

Once inside, Press the button of Reversal Only-New No Confirmation. The document will be reversed and message will appear, Shipment (No) saved.

Transaction: O4G1 Reverse Loading Confirmation. Enter shipment no, and the correct Loading and Document date. Press GoTo and then Correction.

Press the button Reversal Only no new confirmation, the document will be reversed and the message will appear, Shipment (No) Saved.

Transaction : Zo4f2 Reversal of Bulk Shipment Creation Enter shipment no and press enter. Enter a reason and then press the X button which will cancel the bulk shipment.

Transaction: VL02N Cancellation of Delivery Document. In case of sales we will not delete the delivery document. Just enter the document no. and press enter. The following screen will appear. Here select the quantity and press space or zero. After pressing enter twice, the quantity will now be null. Now save the document.

Transaction : Va01 Cancellation of Sales Order. Here also we will not delete the sales order. We will go to the Reason for Rejection tab.

Here we will give an Order Reason and also a Reason for Rejection. Then we will press save. Press enter for any messages. The sales document is now completely reversed.

Important Notes: The reversal process need not be completed right back to the sales order. It can only be taken to a certain level and then continued forward again. For example if only vehicle needs to be changed, the reversal should be done upto Zo4f2, and after the delivery documents have been removed from the previous shipment a new one can be created and the subsequent documents be created accordingly. Also, one shipment may contain more than one delivery documents and thus more than one invoices. Therefore care must be taken to remove all the deliveries when reversal is being carried and same amount of deliveries be created again accordingly.

CANCELLATION OF PRODUCT RECEIPTS


Transaction: O4H1 Reversal of Product Receipts Enter the shipment no, and the receiving date in the document and delivery dates boxes. Now press GoTo and then press Correction.

Now press the button Reversal only- no new confirmation. Shipment will be reversed and message will be displayed, Shipment (No) saved.

CANCELLATION OF TRANSSHIPMENT
Transaction: O4G1 Reverse Loading Confirmation. Enter shipment no, and the correct Loading and Document date. Press GoTo and then Correction.

Press the button Reversal Only no new confirmation, the document will be reversed and the message will appear, Shipment (No) Saved.

Transaction : Zo4f2 Reversal of Bulk Shipment Creation Enter shipment no and press enter. Enter a reason and then press the X button which will cancel the bulk shipment.

Transaction: VL02N Cancellation of Delivery Document. In case of STO we will delete the delivery document. Just enter the document no. and press enter. The following screen will appear. Here press Outbound Delivery tab on the menu bar and then press Delete. Document will be deleted.

Transaction: ME22N Cancellation of Purchase Order Select your required purchase order no. Now select the lines item as shown and press the delete (trash can) button and the line item will be marked for deletion. The PO will not be deleted completely. Now save the document and exit.