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FROM :COMELEC

REDO 7 CEBU CITY

FRX NO, :0322550418

ie::u.

~t.J

____

EXCERPT FROM THE MINUTES OF THE SPECIAL EN BANC MEETING OF THE COMMISSION ON ELECTIONS HELD ON JANUARY 24, ~013 Present:
Cnalrm~n
Commissioner Commissioner Commi$$lonar

ShclO S. BrlllantelO. Jr. Luconi10 N. Tegle Armando C. Velasco

Chrielian Robart S. Llm


Maria

Commissioner On Official 8u$iness:


"

Gracia Ci~lo

M. PeQ~"i!

Comrnl$~ioner
CQmmi~~lOf\Qr

ReneV. Sarmiento
E\Ic~ R.
YU~O?11

xxx

13.0135f: IN THE MATTER OF THE RETRIEVAL OF BALLOT BOXES

~ INVOLVED IN .PET CASE NO, 004 ENTITLED: "MANUEL A. ROXAS V5.


,1"

JEJOMARC. BINAY" FORUSEINTHE MAY 13,2013 ~LECTIQNS

this pertains to the Memor~ndurn dated January 22, 2013 of PrOject Director Jose M. Tolentino. Jr., PMO - 2013 AES, relative to the re-irieval of

ballot boxes Involved In PET Case No. 004 entitled: "MANUEL A, ROXAS V$. JEJOMARC. BINAY"for use in ,he May 13,2013 ElectIons.
The Memorandum of Director

iolentlno reads:

"In order to use the ballotOO)(Ucovl!lred the Presidential Electoral by 'T'ribuMI (PIE/) PrecButloneJryProtection Order i$$ued if! PET GeISe No. 004. entitled Mtinuel A.ROXe!8 V5. Jejomar C.Binay, (or the May 73. 20'1:) 8 nationliii and local ~/eor/OM, the Commission fil~cJ before tf1e '{\l10tlonto Use thFi B&llot BOX(:3 for the Mey 13. 2013 Electi0/15'd~ted June 20, 2012, pri!!Jying that It be granted authority to use $eid oallot

~er

bO)({js. I'he PET, in its ResoMion dated December 4, 2012,


grant

(fJfJONfld to

saki Motion, and aocordlngl}/;

1. ALLOWED

emd AU'rHORIZED the COMEUEC to Immediately commence the retrieval jjTC08Se; of the be/lot boxea from 7$,340 areas/preoincts that fun.ctioned dtJringthe May 10,2016,lcotion{I, emd the $ub$equem transfer of their contenti to (/es/gnGlt~cIbelJor OX9$ b idenlmed as the Cornmittee Boxes;

2. APPROVeD and ADOPTED the Guidelines on the Retrlevel of Sa!/ot


Boxes' for U$(j In ths August 08, 2011 ARMM IEJections to be observed

In the retrieval of the ballot boxes and the ensu(ng fransfer:of thair contMts to desIgnated Committee Boxes:
3. REQUIRED the COMELEC to furnish the perti~s and the Tribunal with a workl"9 schedule relatIve to the actual retrieval of the bailor boxes transfer of the from the affected 76,340preclnctg,and the $ub$~qtJent conto("lt~ thereof to the CommitteeBoxes, thecommencementwhich of must nQtbe le$s (/1anr::lve(5) DAYS from notice tner8Df; 'and

4. REQUIRED the COM5LE;Cto submit q RePORT'on t/lfi1oonavcf of th(i retrieval of th~ ballot boxtas and the transfel' or their contents within TEN (10) DA YS from conclusion thereof.
[ToJ implement tne ebove PET Order, tl,~ undersigned re$pecthJlly suomits the fal/olvino rl?oommendations; \i~'

~lr'1ELEC-ODEDO

FAX NO. :025272982

19 F~b. 2013

5:17PM P6
1...,....

Page 2

M.R. NI;I. 13.0136

1. Cities

and Municipafltles wher~ rltllBallot Boxes shltll b. retritlV'"d

"'; The bsllot boxesto be IJsedin the May 1.3, 013 Natfonsland Local 2 ~/Sctions shall be r~tril$V8d from all the citiu 8nd mUn/C:lpalitie$ involver:!In PET Case No. Q04, th~ de/eti/ad list of which Is hereto attached as ANNEX fA'. 2. Nofice

of Ro1rlevafThe Commission,t/1rough the .t:ieldOper9t/on$ GfOll.O(:ifthe Pi'ojed MMSgement Office (FOG-F'MO), .shall ;$$U6 ,wrlHannQrlcQ,S t least 'iv~ (5) days Mfore commencem8f'lt of the a
retrieval pro(;seding$ to ther M9f7'1bl!1rs f tM RotfleViif Committees, o Pr~$id8f'1fi81 ~/eotor!J1 Tribunal (PET) 9nd all partlS6 oon,j~rned, im~ll1din9the acol'edited citizens' &rm. as to th~ time place Mti date of the retrIeval.A oopy of the fJetid notice shall ba posted at th$ bulletin boardof the Offlc~Qfthe Clty/ManiCipalTreasurer cOI7Qerned.

ror this purpose. the Eleotoral Contests AdJudic~tlOf) Dep.,rtmen/ (~Cl-\D) sf'tall provid~ th& FOG-PMO wIth a list of protest caSts filed with :he CommlssiO" falling under iM origin~1 Md appellate jurisdiction, ir:c/vdlng those filed with fhQ House of Repr~.sentatlv~M E:JQcloral Tribunal(HRET) and Regional Trial COllrt (R7'C) In GOM~r;tk)n wIththB May 10, 2\)10 national and local eieofions. SSld list shell lnolLlcil;; the! the parti"~, legislatIVe dIstricts. pr,.vinces, nelrr1M of citieslmUlli()ipaliti&s, and totaf nvmMf of clustered precincts per
city/municipality InVOlved.

With rupeet to protest cases filed beforti1 the Regional Trial Court
(RTC), tM cCAD shall coordinElte with the Provincial ElectIon !'uper',lisor$ (PGS) to '(ji!Jtermine. if th~r'~ are protest ca8~S Ilwolvl!l~ mJJnlolpalelective po$itIOf/$ in tM province. including iI,formatlof1 on
tHe affectl!d parties. tJosition$. rr1(Jnlr;lpeliti~$ and total numoer clustered preoincts per munlcip~/ity. of

In ca~6Iof pending protest oases befQr~ the HR~i emdRTC,~utf'1Orft to open the ballot boxes Sf'J!l/l be $90ufetJ from the HRET ancr-RiC, after wf1ie:hthe wrlttsn notice shall oe i~$ue(i at least five (5) days bef()i'8. ornmencam~nt of the retrilsvalproceedings to the HRET Or c RTC; as the CIt)$$may be. Members of the Retritwal CommitfGe am;l partiesconoerned. includingth& accredited citfzer'$' rm. as totf1e,tfme a place and date of the retrieval.A copy of the said noticl9shall likewise be posted at tl1ft bulletin bo~rd of th~ Office of the CitylM'Jnicipal Treasure" oCJJ'CfJrned.

'3, Rstrleval Oommlttlil~; Composition Each ~ltylm(Jnicip~tity ~.,.her~ the ballot boxes are to b~ retrieved shall haw one (1) A'etrieval Commiftee to 06 composed of the concern~d CirylMunloipcl ria$ur~r, T
tne City/Municipal Eilection Officer 8nd the Department Of edvc::ation (D8pEd) DIs;trrct Supervisor, a$ Ohairman. Vice C/iairman and

(1) /Support from hIs staff Whenever nfsC8ssary fo mast the March 15, 2013 o'eadlJne prescribed in paragraph i 0 hereQf, aCir:Jitfonal RetrievalCommittees
Secretary.. r8spectively,~achh$vingo"e

offiM.

may be cr98t~c:f, upon writtM r~tJuest f the City/MunIcIpal rea~wrf]r o T conCB(/19d. nd 1,-,4th a prior approV&1f the CommissIon. o

4. Flrovlncla('Ejection
rOG-PMO.

Etu;h Provincial Election Supervisor $hsll act as the supl;JNising 0"/0(';( for th8 proceedings in hIs area of jul'isdictlon, and shall report dirf:lctJyo the t
The Provinolal Eleotion Supervl$or shall:

Supervtsori Funotions

4.1. Ensure that allforms enr;J SlJppllesfor th~ r&trievaJproceedl"gs


Bre COmplgt~ befel's the $t8rt of the retrieval procettdings: /'r

4.2. 4.3.

Supervise the r~trlev~1 pl'oc99ding$ In the cltlesfml,lnlClpafitles underhis jurfsdlctlr;l(J; Receive and cal/eet the InventoryReport (ANNEX 8) int~nded for the Per em" me PBS from the Retri'iwal COmff)/Tte&S upon completion of the proceedings: Prepare a Provincial Summary Report 0" tf7e total t1LImberof tlis ballot boxes opened and retrieved, and $!.lbm/t the same to

4.4.

.'

the Commission,

through

the FOG~PMO,

togathfir

with the

Invet1toryRelPortintenc:iedfor the p.=r, via lh~ fastest me~ms of communication avaifable within three (3) days after the ::ompletlon of the ratriElva/prooeec/lng::.;and 4.5. by Perform such other dttties(func(;ons as may be prescri/)&t"I the Commission.

5. FUI1~tlons of the Retrieval Committ&G ... fach cirylmlJflicipaf Retrioval CommfrTeeshall:


S.1. Conduct the retrieval of tM ballot bO)(~Qwithin their respective cltI(j~/municlpelities, in 8ccordal1C9wf(f'l the procedur~$ herein provider;!; Maintain orc/sf within the place wher8 the retrieval of thli bfJlfo{ box~s shall be conducted and its premise$: keep acce~e thereto op~n and unobstructed; and enforoe obedIence to Its lawful ord~r$. If any person ISh~/IrfJfuse to obey lawful orderli of the Retrieval Oommittee or Shbll conduct himself in a di~orderly mannerIn its (Jr~$MC~ or withinits hearingtherebyinterrupting or di~tu"bing Its proceedingsj the Retrieval Commiftels may IS$Uean order ;n writIng dlrec;tfngany peacf; officer to takf1svch psrson Into custody until adjournment of the meeting. Svch

5.2

it order sf1a1l be ~xecCJted by ell'Y pet:c~ officer to wtJ<>m may be d"fivered, but It none /9 pre~ent, by ar'lYothar p~t$Ofj rJepi.Jtlzed by the ~erril3Yal ;ommmee writing; and C In
Perform ~vch ottler functionsldutie$ as may be prescrlb"d by the Commission.

5.3

6. Support Staff' - Each memb~r of the Rettie val Committu shali rje'iignate OM (1) support staff, who shall be 8/1 ~mployee. of the same office WhfJrB the Oommittee /i'lernberj~ emploYBd,
7.

PEEr e-pres8ntative R
given time,

- The PET may ~{n~done Io.wercourt personnel i(J eve/v citylmunioipality to observe- the retrieval proceedIngs at My
and Suppli9s

8. Forms

th<, ('om~l(Jo, throvgh the !Election.Off/cer, th{!} following form3, dOoum&f1t5 slIpplles l1~eded for th~ retrieval O( the ba/fbt boxes Md
before the first (jay of the commencement of the retrieval proceedings:

- The Retrieval Committee ~ha/l receive from

oes CRfl'TlON

~___

__"_'.'~_"_

_u
~

-~RA:=tE.OFmSTRIBUfiof.r-, (Qerballot box) ~


Copie$
___
.. 4

Suppfle$ RetrievBI by Committee InventQ!Y ~orm (ANNEX "S") Kraft~eer (for 9cl<lng) PackBgirJOTapep

.__
_'_ _..

__i~LPieces 2_
(,f

\
.A1ELEC-I:JDEDO

/ 19 F!:b. 2B13

FAX NO.

!025272982

$: 18P11
,.". .~..".

Foe
..'._.~

Pa9~

4 I~.R, No. 13.01-35

9. Procedure

on the retrieval Qf BallQt Boxe6 - Tt1fJ Reltf9'vC/1 commJ1ree, after ensuri,"1gthaI no/foes /1fJV8been sant to all o~rtie$

concamed thetime,datear.dplar;e.of of theretrieval f ballotboxes, o


shall: 9,1 ExamIne, before opMlng the be/lot box, the physical oondition of t.f?e~ame. as well a9 rnOie of the lecks or lockIng mlichanlsm . thereof. The Seoretary shall record the same, including t/)8 $erial liumber3 01 thB $l'Jturity sfials, If any, in the Inventory Rfjport:

$1.2 O1'M the ballotboxes oMat a time. Forevery four (4) ballot oQxes, th~ RetrievalCommi:t&~ shalls9/.ct one (1) ballot bOxfrom among the four (4) whioh :shall .serve as the Committ~e Box. The. Cnmmittee Box shetlJ cont~in the rjO"tMtsof !/J four (4) ballot

boxes:

9.3 The ballot box ~ha" f./nmbe opened Elndan inventory of Its Qontt3r'1t$
sMJ/J be made and rBGorded In the Inventory Repor't,:
9.4 A~er
i.

the Jnvet'ltory. -er1l

tM contents

of the ballot

box

shaJf

bel:

Carefully

wra/Jpeci

with Kraft paprJr end s5Icvred with paQkaglng

tape;

Duly sealed by en 2JpprOpri8teserially nuntbered pap&( .'~ea/, sigMd by th~ members of the Retl'leval Committee, and if present, by th~ representatlV9S of thi Pt:T, Ch6 ptu1illS and c(fi:zenli'arm; ill. Properly labe//sd with th8 corresponding pr~clnd number; and h'. P/~t&d ir'!$ido- the Qomr.lmee BOK.
II.

9.5 When a/J contM(S from tM other oaflot boxes are placer:JiMide the
.Committee Box, th~ /.;Jtter8h8// be locked with two (~) COMcL:C pM'locks and two (2) Mr/~/ly numbered security seals. 9.6 For purposM of immedlat9Idenrmc~r/oli, theretrievalcommlfteesl71~fI

Jik~wl$8label and IndIcate OUtsideth~ CommItteeBQX the


corresponding prec/nc!s 9.7

Gontil;ned

th~r~in.

Retrieva) Committtt9,

The inv6rttoryRepOI't $htJII be signed by BI/ tht:t members of the S/'td If pr9.s~m, by the reprtSdntatfve$ of the

PET, the partili!s ana cltlzans' arm, The Inventory Report sriall be ~ccompli5h~d in six (6) copies, to be dIstributed a~ followS:

i. COpy fOf the Clty/Muniolpal


{i.

Treasurer

Copy fortM CitylMunlcip~1 flection

Iii. iv. v. vi. 9.8

Copy ~py Copy Oopy

Officer tQt rhe 09pSd District Supervisor for the Prov/r.d;;;1 Elllotior'!Supervisor for the PeT ftJf the) Committee 80)(

Jnl8rBst8d partias /'Iisy reproduce the mv~ntory Report at lheir Own 8YpenSe,

Q,~ The COrtlrtlittee'Box !ogether with the emptied b~lIot boxes shall remain und9f rhe CIJ$tOdy of th~ Olty/Municipal Tr~asurer
concerned.

v\f

Page 5 fvI.R. No.1 3.{)1:.15

10. Proc;s@dlngs of. the Retrieval Committte; PlIriod to concJlJot_

be heldIn thepiaoeas indloated thenotice.The in


March 15, 2013.

of the Retrieval CQmmitfee $MI/ be pl,Jblh;;Md sh611 retr/&val Of t,7{7 oaf/c)t box shall oommence 0/1 the day iadicated in fhe. notice. It slitrf/ bE;.!;Oliduoted dwlng offioe hOtirS and .shall Qli1 t comp/~ted e)f1(If tx:fore The proct7adlng$

H. Monitoringand SupervisIng committee to oversee, con.ofldare

anr:i$ubmlt riports relaflvfi to tl1e r@trlevalof the ballot boxes The POG..PMO shall monitor, (Supervise, ccHeti;: nd I$ubm;r a repO,'1$ relative tQ th~ conduct of t!)(:.retrie.vcl of me baflQt boxf1s m P co(>/'oinafion withrheJroVincIalE/~ctioflSupervIsors Goncern9d. 12. Protested Ballot Boxes 1('1 the possession of the Comm;$$/on ana. HRET The retrieval proGeedin~$ Qf bel/ot boxe$ fnvo/wJdm

8/Bciionrot~$tlSfiled befor~ p

the CommissIon aN} HRcT, af'lcfwhioh

~r& ~lJrrently storfJd at trI~ commission's Phi/pas/ warefJouSeano oar tne HRt:T, shall /)~ oondlJcted st (M prf!)mlses of (he' PhI/post

warehouse or Tribunal, subjeot to the: $ame prooF:dvres enClm~r6ted in th~ precedJn~ ~eotioli~. for thi~ purpose, the Commissicr~ 5hlill crdate Special Retrltval Committees iilt the rete of one Special RettlWal Committee for every prote$f ~$& filed, without pr8iudic9 to the craatton of addltfonal 90mmittees 8S niljY be necessary, Each Spec;.a/ RetrIeval Committe<'T shall be compo$ed of three (.3) employees of tf'ltt CommissiDn, to be de~ignated by the SCAD) Will70utprejudiQf3tQ the diM/gnat/onof arJditir;mel members whef1the exigency 01 rh$ servIce requires,
.,3.

Honoflfritl and 5upplie:;; BrJd~et AfJocatlon- M~f'nbr;r; (7f the Retrievel Committees, their $llpport fJt~ff and reprlj$entativ~$ ,')fthe Pr~side/itla/ SIGotoralTribunal, inoluding those of the Sp9r;j~1 R9trl~val ommltte"~,$hallbe fJntlt/~d receivehonorariafor every C to clustered pr8cinctlballot box retri8ved, Iii accordance win; the
folfowing bvdget alf o CI!J tlor1.'

I PER$ONA""'(:SBifViCES~ORARJA) for 76,34Q ballot


R.littrieva( Oommlttee (c.;'lyIMUn/Olpal Treasurer or his representative: Election Officer (:0) or hl~ rfipresentarlve,' and

.rf1prli's~ntative), Inoludlng RetrievalCommJrree$


EO Qn<1 ..UPef\li$or)
Dep=d

DepEcfDi.strictSupervisor or hil$ Sf)ecial

IJOx~s "".'M-: 3 Commltlet8 mflmbBrs )( \ Php 50.00 p~r clust~r~a 11,451.()OQ,QIJ precinct x 76,340 cluster6!d \ preclnct&b~lIot boxes' I

I
'

I
preoinct x 70,J40 (;Iu.st~rt:a _f?I!Oi~!2tslMllol boxes

Support taff (On~ from the OfflofJ 3 Committee members x S


District!

..--.--.
!

pI the (;ilyiMUf1/cipe/Tr~(Jsurer,'Php 30.00 per c/ustef&d '!3,8'70. QII I r~DO.

f per R$pru~nt~tlve~ (One Low9r 1 P~i Pep x Php :30.00per


I

_~

".

... .
\

Qrty/Manlclpsl,as Ob$litVi3r) eou" ",,.0000/

bOX&s Cll)stereCf preC(M($/b.allo! po,. I "'"OI.rOC ptOClnct '7M40


I

J 2.29~"m.OQ

SUPPuES~f7"{i1IPillotbO~~ rOTAL ~".-.~


$ubmitted. "
"'Q

~.~=,=,~~.-~-===..1.?~,4 71.8aO.00 ,.."~QiQ2Q:Oo..! "

Rel3peGlfl.llly

/:.J

I.i..!/:. . ~ T

<:"'I'r-\::> .a~.J

Co..

~LEC REDO 7 CEBU CITY

...:
Page /) M.R.
t-Jo. 13.01~5

The Comn",leslonRESOLVE.D, as i\ hereby RESOLVES, to approve ~nd ado~t In ~oto the toregcil!19 recommenda1;ons involved III PEi Case No. 004 entitled: of Project Dlreotor Jose t\t TO\6n~ino, Jr..PMO_ 20~:3 AE$, relative to the retrieval oi ballo, boxes "MANUEL A. ROXA.8 vs.

JEJOMAR C. BINAY" for use in the May 13; 2013 Elections.

ResOLVED, moreover. to approve the followingsubject to availability offund::.and COArules anctregulations:


1.
.

budget allQoationfor the honoraria of the members of the Retrieva.lCommittees (76.340 ballot boxes),their support !naff end representatives of the Presidential Electoral Tribunal, inoluding those of tne Special RetrievalCommittees,and supplie$ In the toteI amount of TwentY NIne MI\Uon Four Hundred cleven Thousana eight Hundred P~S05 (Php

2.

29,411,800.00)j end additional mounttor 7 ballot box~s (P385,27fbOX)( 7 a


ballot boxes) in tlie total amount of 1WO Thousand Six Hundred Ninety-Six PeS05 & 91/100 (P2,696.91).

This herewith,

resolution

supersedes

~II resolutions

Incon$lstent