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Here I tried to explain the steps involved in Procure to Pay Cycle. This is a pure functional Stuff and helps you to understand the navigation steps. I tried to keep as simple as Possible for clear understanding. The screenshots given below are taken from R12.1.1apps instance. Stage 1: Choosing an Item Let us choose an item to be procured in our example. Go to Purchasing Responsibility and follow the below navigation to check for the suitable item.
The item picked for our example should be purchasable item as above. Click on tools and choose Categories to view the below screen.
Stage 2: Creation of Requisition Follow the below Navigation to reach Requisition Form.
Now note down the Requisition number and open the Requisition Summary Form to view the status of it. For our Example, Requisition number is: 14855
Here for our example purpose, I kept the submitted and approved person has same and hence it shows the status as approved.
Stage 4 : Creation of Purchase Order For creating a Purchase order, let us use the Autocreate Documents Form. Follow the below Navigation
View the shipment screen to change the Match Approval Level to 2-Way.
Click the Receiving Controls to make sure that the Routing is made as Direct Routing
Check the check box near to the lines that are received and click save.
Stage 6: Checking the On Hand Go to any Inventory Responsibility and follow the below Navigation
Query for our Receipt and make sure the Organization is the same as we received.
Below screen will show that our inventory has been increased by 5 quantities.
Stage 7: Check the Material Transactions Follow the below Navigation to reach Material Transactions Form
Below screen shows you the Serial Numbers of the items received.
Stage 8: Creation of Invoice Navigate to any Purchasing Responsibility and viewRequests Submit the below requests by providing the Receipt number as Parameter to create an invoice.
Click Actions Button then tick the Validate Check Box and press Ok to validate the invoice
Stage 10: Creation of Accounting and Payment Once invoice got approved, we can Create Accounting and Create Payments via Action Button in the Invoice Form as we validated the invoice.
Thus the brief description of P2P cycle came to end. Changes: Please consider the R12 changes in P2P Accounting process. there are some differences between 11i and R12. 1. Exchange rate Variance account is having an impact. 2. Automatic Accrual Write off, when SLA changes made. Order to Cash Multi period accounting changes in receivables as well. so dont say no changes between 11i and R12