Vous êtes sur la page 1sur 23

Parallel Accounting for Assets

Overview..............................................................................................................................2 Important Notes...............................................................................................................3 Impact of IFRS on Asset Accounting (PPE)................................................................3 Examples in this Document.........................................................................................3 An Additional Posting Depreciation Area........................................................................3 Interest Special Asset Valuation.....................................................................................15 Some other key points........................................................................................................22

Page 1 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

Overview
Parallel accounting of fixed assets refers to the application of accounting principles that will likely result in some difference in either the total cost of the asset and/or the rate at which that cost is amortized. The calculation of Depreciation in SAP is controlled by a depreciation key which is assigned to a depreciation area in an asset. Depreciation areas reside under a Chart of Depreciation. In fact almost all asset depreciation is in the context of a Chart of Depreciation. Charts of Depreciation are assigned to a Company Code and, as a result, appear under the Depreciation Area tab when creating an asset in that company code.

Only 1 area in the Chart of Depreciation can post to the General Ledger in realtime. Other areas can either post using a periodic program (transaction ASKB) or not post at all. The configuration and testing reflected in this document did not attempt to reflect differences in the accounting principles applied to the two depreciation areas used in the testing, i.e. 01 and 64 with the exception of applying interest to the key assigned to depreciation area 64. The main objective was to show how an additional depreciation area could be used to post to different accounts, e.g. IFRS accounts, and therefore accommodate a Financial Statement Version that used these accounts rather that those used for the GAAP reporting. Page 2 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets It should also be noted, that interest on an asset has as assignment to GL accounts that is separate from the account assignment for the asset class. The interest posting occurs during the Depreciation run but separate documents are produced for the interest posting. As such if the only difference in accounting principle is the application of imputed interest, then it would not be necessary to have a separate depreciation area. You can simply assign the interest to GL accounts used only in IFRS reporting. The remainder of this document covers: o the configuration and testing of an additional depreciation area posting to different accounts o the configuration and testing of applying interest to an asset.

Important Notes
Impact of IFRS on Asset Accounting (PPE)
The example is this document includes only an IFRS requirement to capitalize borrowing cost related to asset construction. However there are other key IFRS requirements related to PPE that may have far greater impact: o Componentization: addressing different amortization related to various components of an asset o Revaluation: IFRS requires amortization both for increases and decreases in value o Impairment

Examples in this Document


The additional account examples in this document infer that these additional accounts would be used to align reporting under IFRS to GAAP. However, since IFRS will replace GAAP such that GAAP will only apply in the 1 year comparative results period, the more likely scenario in the additional GL accounts scenario is that the additional accounts will be used to adjust IFRS back to GAAP rather than the other way around.

An Additional Posting Depreciation Area


Approach: 1. Create Chart of Depreciation CG1 with two depreciation areas.

Page 3 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

Settings for depreciation area 01: copied from another Chart of Depreciation. No indepth investigation or testing was done to assess the various settings in a depreciation area other than assuring that acquisitions could be posted and that the appropriate Posting in G/L setting was assigned. The key setting is Posting in G/L: realtime posting; the key for this setting is 01 and only 1 depreciation area in the Chart of Depreciation can have this setting.

Page 4 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

Depreciation area 64 Posting in G/L. Needed a setting that indicated posting on a periodic basis, i.e. indicator 2. An earlier testing of a periodic posting using indicator 4 failed with the message that the asset didnt exist in co code CG03. The test still failed when I changed the GL account used for the asset posting to a non-reconciliation account. The testing of Posting in G/L indicator 2 was successful. So the error message re indicator 4 wasnt meaningful but I couldnt find any OSS note on it. Page 5 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

Page 6 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets Not clear on the impact of the following setting but made it the same as for Book Depreciation.

Page 7 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets I tested only for Account Determination 160050 which is assigned to asset class 160050. Note: I used the standard function for creating asset classes from the GL accounts.

Page 8 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

Page 9 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

I created asset 60000 and posted an acquisition using transaction F-90. In Asset accounting the acquisition was posted to both depreciation areas.

Page 10 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

Page 11 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

In the General Ledger F-90 only posted to the accounts assigned to the asset class. For the GL postings for depreciation area 64 I need to execute the periodic program transaction ASKB. In update mode, this can only be executed in background.

Page 12 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

Note: the warning messages relate to Grants Management (Im also doing some unrelated testing in that area).

Page 13 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

I then executed the Depreciation run. As per the following trial balance, the depreciation run posted to the regular accounts as well as to the IFRS accounts. Separate documents are produced for each depreciation area.

Page 14 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

Interest Special Asset Valuation

Page 15 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

Page 16 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets In an asset master only one depreciation key can be assigned to a depreciation area, so the depreciation key assigned to the depreciation area 64 in my test example had to be revised to include interest as follows:

Page 17 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

Based method 0029 = fixed interest rate; Multilevel method 008 = 2.5%. Not clear on the relevance of all settings, though some clarify was obtained by viewed and analysing the results. I then did a depreciation run with Repeat option in test mode:

In update mode the following log and spool:

Page 18 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

Understanding the system calculations vis--vis the depreciation key settings:

Annual depreciation of $3300 is determined by the Decl-balance setting of 004. Page 19 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

Annual amount is divided by 12 for the monthly depreciation postings (3300/12)

Page 20 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

Interest annual value is calculated with reference to the Multilevel setting.

Annual calculation (11000 X .025) is divided by 12 for the monthly posting which is processed by the depreciation run.

Page 21 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

Some other key points


All asset postings are controlled by transaction types and for any transaction type it is possible to limit it to specific depreciation areas. Unless so limited there will be asset postings that will post to all depreciation areas, i.e. the user will not have the opportunity to select the depreciation area, e.g. asset acquisitions. So, for example, if you want to post an acquisition that is only posted to one depreciation area you have two options: o Activate the Display for Selection option for the transaction type

OR o Create a new transaction type and limit it to a specified depreciation area.

Page 22 of 23 Prepared by: Sharon Keenan January 2009

Parallel Accounting for Assets

N.B. However, you can only post an acquisition transaction F-90 if the depreciation area is set for online update of the GL. Still not sure if its possible to have 2 depreciation areas posting in realtime to the GL. If not then you would have to use transaction for Miscellaneous ABSO. When you then execute ASKB - APC Values Posting - a periodic program the system will post the offset to that defined for the asset class, e.g. for my test this was account IFRS160999. Presumably, the offset posting of the vendor invoice would have been to this account which would then clear with the offset acquisition posting.

Page 23 of 23 Prepared by: Sharon Keenan January 2009