SAP Training : SD10

Sales and Integration

04/10/2007

Agenda
Introduction Third-party processing with shipping notification Third-party processing without shipping notification Bought-In Item Consignment processing Cross-Company Code sales processing

Introduction
In this unit we will go through different scenarios in which we will underline the integration between SD and modules as MM and FI.

Introduction Third-party processing with shipping notification

In third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. In this scenario, the shipping notification is entered as a dummy goods receipt in consumption. For this, the customer invoice can be created before receiving the incoming invoice from the vendor.

Introduction Third-party processing without shipping notification

In third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. In this scenario, the external supplier sends no shipping notification. The vendors invoice updates the billing quantity, so the customer cannot be billed until after the vendors invoice has been entered.

Introduction Bought-in Item

In the Bought-In Item scenario, the material required by the customer is not subject to your inventory management. The material is procured specifically for one customer creating a purchase requisition directly from the sales order. Later the purchase requisition is converted into a purchase order which will be delivered by an external supplier. The supplier first sends the material to your warehouse. There it is treated as sales order stock. Shipping processing is then completed entirely from your own shipping point.

Introduction Consignment processing (1)

Introduction Consignment processing (2)

Introduction Cross-Company code sales processing

A customer orders goods from the sales organization of their vendor. The vendor has a production/warehouse plant that belongs to a different company code. The goods are produced or kept in the other company code and directly delivered from the production/warehouse plant to the customer. The delivery is billed twice: the first time, to create the customer invoice, and the second time, to carry out intercompany billing. The customer pays their invoice by transferring the amount to the bank account. A manual account statement is posted, the open item on the customers account is cleared. The same is done between the two company codes.

Third-party processing with shipping notification

What are the steps? 1. 2. 3. 4. 5. Create Sales Order (VA01) Purchase Order Processing (ME21N) Goods Receipt Based on Shipping Notification (MIGO) Billing Processing (VF01) Invoice Verification (MIRO) Object Material: Sold-to party: Ship-to party: Payer Plant Shipping Point Sales organization: Distribution channel: Division: Supplier Purchase Organization Data C20020 C6100 C6100 C6100 BP03 BP03 BP01 01 01 C8000 BP01

Data to be used :

Create a sales order (1)

SAP Menu : Logistics Sales and Distribution Sales Order Create Transaction : VA01

Create a sales order (2)

The system generates a purchasing requisition when you save your sales order

Purchase order processing (1)

SAP Menu : Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known Transaction code : ME21N

In the document overview by selecting the right variant the system displays the purchase req just created.

To create a purchase order in reference to the purchase req. You have to drag it and drop it in the basket

Purchase order processing (2)

Goods receipt based on shipping notification

You receive a shipping notification from your vendor informing you that the material has been shipped to the customer. In this example, to acknowledge the requirement of the order items to be processed we make an entry of dummy goods receipt. Goods receipt is not posted on stock, but into consumption directly. SAP Menu : Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order PO Number Known Transaction code : MIGO

Press [ENTER]

Billing process
In this scenario the shipping notification from the vendor is required for the billing process. So now we will create an invoice in reference to a sales document type

Invoice verfication
The Invoice Verification component is part of the Materials Management (MM) system. It provides the link between the Materials Management component and the Financial Accounting and Controlling components. SAP Menu : Logistics Materials Management Logistics Invoice Verification Document Entry Enter Invoice Transaction code : MIRO

Document flow and Purchase order history

Third-party processing without shipping notification

What are the steps? 1. 2. 3. 4. Create Sales Order (VA01) Purchase Order Processing (ME21N) Invoice Verification (MIRO) Billing Processing (VF01) Object Material: Sold-to party: Ship-to party: Payer Plant Shipping Point Sales organization: Distribution channel: Division: Supplier Purchasing Organization Data C20040 C6100 C6100 C6100 BP03 BP03 BP01 01 01 C8000 BP01

Data to be used :

Create a sales order (1)

SAP Menu : Logistics Sales and Distribution Sales Order Create Transaction : VA01

Create a sales order (2)

The system generates a purchasing requisition when you save your sales order

Purchase order processing (1)

SAP Menu : Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known Transaction code : ME21N

In the document overview by selecting the right variant the system displays the purchase req just created.

To create a purchase order in reference to the purchase req. You have to drag it and drop it in the basket.

Purchase order processing (2)

Invoice verfication
SAP Menu : Logistics Materials Management Logistics Invoice Verification Document Entry Enter Invoice Transaction code : MIRO

Billing process
In this scenario The incoming invoice from the vendor updates the billing quantity, so that the customer-billing document is only possible after entering the invoice from the vendor. . So now we will create an invoice in reference to a sales document type

Bought-in Item
What are the steps? 1. 2. 3. 4. 5. 6. Sales Order (VA01) Purchase Order (ME21N) Goods Receipt (MIGO_GR) Delivery Processing (VL01N) Billing Processing (VF01) Invoice Verification (MIRO) Object Material: Sold-to party: Ship-to party: Payer Plant Shipping Point Sales organization: Distribution channel: Division: Supplier Purchasing Organization Data C20030 C6100 C6100 C6100 BP03 BP03 BP01 01 01 C8000 BP01

Data to be used :

Sales Order (VA01)

A purchase requisition is created when you save the sales order.

Purchase Order (ME21N)

Goods Receipt (MIGO_GR)

SAP Menu : Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order GR for Purchase Order _______________________________________________________________________ A goods receipt is the physical entry of the goods and materials on-stock. The goods receipt usually comes from external suppliers or from in-house production. All goods receipts increase the stock. In this scenario, the goods receipt is posted to an individual sales order stock. The valuation results from the purchase order.

Overview of the stock (MMBE)

Delivery Processing (VL01N)

Billing Processing (VF01)

Invoice Verification (MIRO)

Consignment processing
What are the steps? 1. Order (VA01) 2. Delivery (VL01N) 3. Picking (VL02N) 4. Goods Issue (VL02N) 5. Stock Overview After Consignment Fill-Up (RWBE) 6. Order (VA01) 7. Delivery (VL01N) Data to be used : Production plant 8. Picking (VL02N) Material: 9. Goods Issue (VL02N) Sold-to party: 10. Billing (VF01) Sold-to party: 11. Order (VA01) Plant 12. Delivery (VL01N) Plant 13. Goods Receipt (VL02N) Shipping Point Sales organization: Distribution channel: Division:

C20011 C6000 C6100 BP01 BP02 BP02 BP01 01 01

Consignment fill-up Create a sales order (VA01)

Consignment fill-up Create the delivery (VL01N)

Stock Overview After Consignment Fill-Up (RWBE)

Consignment issue Create a sales order (VA01)

Consignment issue Create the delivery (VL01N)

Consignment issue Create the billing doc. (VF01)

Consignment pick-up Create a sales order (VA01)

Consignment pick-up Create the delivery (VL01N)

Stock Overview After Consignment Pick-Up (RWBE)

Cross-Company code sales processing

What are the steps? 1. 2. 3. 4. 5. 6. 7. Sales Order Processing (in Sales Org. BP01) (VA01) Process: Create Delivery (VL01N) Create Customer Invoice in the Sales Organization (VF04) Display Customer Invoice Details (VF03) Create an Invoice (internally) in the Plant executing the Delivery (VF04) Displaying Details on the Intercompany Billing Document (IV) (VF03) Display Details on the Inter-company Billing Document (FB03)
Sales Center Material: Sold-to party: Ship-to party: Payer Deliv. Plant Shipping Point Sales organization: Distribution channel: Division:

Data to be used : Production plant

Material: Sold-to party: Ship-to party: Payer Plant Shipping Point Sales organization: Distribution channel: Division: C20050 BP0001 C6100 BP0001 BP0X BP0X BP0X 03 01

C20050 C6100 C6100 C6100 or C6000 BP0X BP0X BP01 01 01

Cross-Company code sales processing

Process Flow

Cross-Company sales flow Sales order (VA01)

Cross-Company sales flow Delivery (VL01N)

Cross-Company sales flow Customer invoice (VF04)

Cross-Company sales flow Intercompany invoice (VF04)