Project Work Writing Instructions

The Broad Guidelines In Preparing The Manuscript

Manuscripts should be written in a concise, precise, clear, and consistent way in English. There will have two sections. 1st section will be numbered as roman small numerical way ( as i, ii, iii,.) and 2nd section will be numbered as normal numerical way (as 1, 2, 3,....99). Both sections should be numbered consecutively in the bottom centre or right corner. Report should not exceed 100 pages including everything. Three copies of hard binding / spiral binding report should be submitted to the chair of examination committee for evaluation. Evaluation copies should contain only students roll and registration numbers (students, supervisors name and acknowledgement should not printed anywhere in the report). After presentation, student should submit corrected and final version of the report ( three copies : supervisors copy + library copy + seminar copy) along with soft copy (in CD).

The Structure and Contents of Scientific Report

1st Section should have at least following subsections: Title Certification page (should be included in the final report after presentation) Acknowledgement ( should be included in the final report after presentation) Abstract- within 300 words and Key words ( maximum 6) Table of Content List of tables and figure Acronyms ( if necessary) 2nd Section should have at least following subsections: Introduction-including objectives and report outline. Literature reviews Materials and Methods / Experiments Results / Results & Discussion Conclusion and Recommendation References- should be alphabetically listed Appendix (if necessary) should be number in Roman Capital numerical ( I, II, III,,,,) Paragraph and Heading guidelines Report should be in 80 gms offset A4 sized paper having 2.54cm margin in all sides, standard font of 12 sizes and maintain although 1.5 line spacing. Indent new paragraphs as 0.63 cm from the left after margin. Use maximum three heading option and avoid indent spacing after third heading. Usually, paragraphs should keep about similar length to provide for easy reading. Paragraphs longer than 10-12 lines are generally hard to understand and more than 15-18 lines are unacceptable. Figures and Tables should be in proper position (incorporated within text). Mention the references in the text through the report in the same way and gather all of them at the end as the one of the standard referencing system e.g. The Harvard Reference System, The Oxford Reference System, The Texas Referencing System.

The Details Structure and Contents of Report

1st Section ( Numbering as i, ii, iii.x)
The first page (numbering as i) Title page: This should contain the title (capitalize first letter of each word in the title). The main title should, where possible, contain the major key words used in the body of the manuscript. The second page (numbering ii) An ACKNOWLEDGEMENT section. You acknowledge important help with pursuing your project. If you made a study visit it is appropriate to acknowledge the company and maybe also the person(s) from the company that you were in contact with. The source of financial grants and other funding must be acknowledged, including a frank declaration of the authors' industrial links and affiliations. The third page (numbering iii) Abstract: All manuscripts must include a brief but informative Abstract intelligible without reference to the main text. It should not exceed 300 words and should describe the scope, hypothesis or rationale for the work and the main findings and is one paragraph (about 10 lines) long. Key Words: Key words (3-6) should be provided below the Abstract to assist with indexing of the article. These should not duplicate key words from the title.

The fourth page (numbering iv) A TABLE OF CONTENTS will contain three headings with page numbers.

2nd Section ( Numbering as 1, 2,3, 99)

The INTRODUCTION normally contains A broad opening statement to establish the generality or importance of the research area; The identification of a gap in the research (that the present article addresses); A statement of the (specific) objective(s) of the present study.
A LITERATURE REVIEW of previous literature on the area

The METHODS section This should give a detailed account for the procedures and materials used in the study. Describe main aspects of the methods and reference the original publication from where it was adopted and detail any changes made. The RESULTS section should highlight your results 2

 Provide figure(s) and table(s) to illustrate the data. Dont double present your data, it is often quite enough to have a value shown either in a table or in a figure! The DISCUSSION comparison of your results with others (if available)
CONCLUSIONS section normally contains summary or repetition of main results Your conclusions (that is, have you met your main objectives? a discussion of the significance of your study indication of possible (interesting) future work (optional) a discussion of the limitations of your study

The REFERENCES References should be made explicitly for each specific citation in the text on the form: Authors name cited in the text: Author (year)........ e.g. Martinet (2000) found Authors name not cited directly in the text: (Author, year) e.g. Smith (1992), If there are more than two authors, you write the first authors name followed by et al.. e.g. Anderson and Person (1932), Muller et al. (1983) If you reference several articles by the same author and year, you distinguish them by a letter, e.g. Paktunc (1999a) followed by Paktunc (1999b), both in the text and the reference list. The Harvards System is shown as an example: For Books: Author, Initials/First name., Year. Title of book. Edition. Place of publication: Publisher. e.g. Baron, David P., 2008. Business and the organisation. 6th ed. Chester (CT): Pearson. Journal articles: Author, Initials., Year. Title of article. Full Title of Journal, Volume number (Issue/Part number), Page numbers. e.g. Boughton, J.M., 2002. The Bretton Woods proposal: an in depth looks. Political Science Quarterly, 42 (6), pp.564-78. Newspaper articles: Author, Initials., Year. Title of article. Full Title of Newspaper, Day and month before page number and column line. e.g. Slapper, G., 2005. Corporate manslaughter: new issues for lawyers. The Times, 3 Sep. p. 4b. Dissertation: Author, Year of publication. Title of dissertation. Level. Place of University (If not clear from the name of the University): Name of University. e.g. Richmond, J., 2005. Customer expectations in the world of electronic banking: a case study of the Bank of Britain. Ph. D. Chelmsford: Anglia Ruskin University. Internet: Author or corporate author, Year. Title of document. [type of medium] Place: Publisher. Available at: web site address/URL.[Accessed date]. e.g. Scottish Intercollegiate Guidelines, 2001. Hypertension in the elderly. (SIGN publication 20) [internet] Edinburgh : SIGN (Published 2001) Available at: http://www.sign.ac.uk/pdf/sign49.pdf [Accessed 17 March 2005].

Some important web site The Harvard Reference System; available at: http://libweb.anglia.ac.uk/referencing/harvard.htm Abstract writing Fact sheet; available at: http://www.scribd.com/doc/123616994/Abstract-Worksheet-Form

The presentation structure

The presentation should contain:
Title Introduction-including background / overviews , objectives Literature reviews Materials and Methods / Experiments Results / Results & Discussion Conclusion and Recommendation References ( if any is used in the presentation)

The presentation will be evaluated on the following criteria:

Show a well disposed report, with clear accounts of the project and the results, clear analysis, and well founded argumentation, as well as good language usage, format and scientific accuracy.

Show a good ability to orally present with clear argumentation and analysis, and also a good ability to discuss the work

Report Evaluation Criteria

1. Main chapters logically connected:

Has the thesis structures consisting of aim/ objectives, method, result, and conclusions? Are these part are logically connected in the report with an internal consistency? 2. Choice of methodology:

Are objectives, methodology and system borders or focus areas well defined and consistent with the report as a whole?

Is the main part of the method to acquire evidence supporting your hypothesis? 3. Generalization of results and conclusions :

Are result and conclusions written in an understandable way and with a clear connection to objectives and used information sources and chosen method? 4. Concerning Language :

The language of the report is satisfactory concerning the following Have any spelling mistakes? Are the sentences well organized? Is the paragraph is well balanced? Are the figure and table are well organized according to the text? 5.

Referencing style

Is it followed the same referencing system through the report? 6. Clear abstract:

Have there a sequence of purpose and scope of the articles, methods, results, conclusion / recommendations in the report?