INDIANA GUARD RESERVE REGULATION

Headquarters JFHQIN-IGR NO. 10-4

Indiana Guard Reserve Change 2
Indianapolis, IN 46241
1 February 2008

Organization and Administration of the Indiana Guard Reserve

Emergency Management Certification

Summary. This is a change to JFHQIN-IGR Reg Suggested Improvements. Users of this

10-4, 1 October 2007. It establishes the IGR
Emergency Management Certification (EMC) and
adds it to promotions. It does not require IGR
personnel to belong to SGAUS to become
Emergency Management Certified.
regulation are invited to send comments or
suggested improvements to JFHQIN-IGR-ARP,
Indianapolis, IN 46204

1. New or changed material is indicated by a .

2. Remove old pages and insert new pages as follows:

Remove pages Insert Pages

v thru ix v thru x
16-1 16-1 thru 16-4
17-1 17-1 thru 17-2
18-1

3. File this transmittal sheet in front of the publication.

F. BARRY GREEN
Major General, IGR
Commander, Indiana Guard Reserve

Official:

BRUCE D. BOWERS
COL, IGR
Chief of Staff

Distribution: A, B, C
1 February 2008 JFHQIN-IGR Reg 10-4
Chg 2

PARA PAGE
Armory Board Membership 8-4 8-6
Regulation Maintenance 8-5 8-7
Basic Related Publications 8-6 8-7
IGR Related Forms 8-7 8-7

CHAPTER 9 UNIFORMS
SECTION 1 (General Info)
General 9-1 9-1
Uniform and Insignia Standard 9-2 9-1
Unauthorized Federal Items 9-3 9-2
Authorized Uniforms 9-4 9-2
SECTION 2 (Basic Uniform)
Uniform 9-9 9-5
ID Tags 9-10 9-6

SECTION 3 (Army Green Uniform)

Authorization for Wear 9-11 9-6
Composition 9-12 9-6
Headgear 9-14 9-10
Items normally worn with Army Green Uniform 9-15 9-11
Accessories 9-16 9-12
SECTION 4 (Camouflage Utility Uniform)
Authorization for Wear 9-17 9-13
Composition and Classification 9-18 9-14
Headgear 9-19 9-14
Wear of Class C Uniform 9-20 9-15
Accessories 9-21 915
ACU Uniform 9-22 9-16
Composition 9-23 9-18
Headgear 9-24 9-18
Items worn with ACU 9-25 9-18
SECTION 5 (Cold Weather Uniform)
Authorization for Wear 9-27 9-20
Pullover, Black, Male and Female 9-28 9-20

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PARA PAGE
CHAPTER 10 AWARDS AND DECORATIONS
SECTION 1 (Awards and Decorations)
Purpose 10-1 10-1
Applicability 10-2 10-2
Explanation of Terms 10-3 10-2
Sequence of Awards 10-4 10-2
SECTION 2 (Awards)
General 10-5 10-4
Outstanding Officer Plaque 10-6 10-4
Outstanding Enlisted Plaque 10-7 10-4
SECTION 3 (Decorations and Service Ribbons)
Policy 10-9 10-5
General 10-10 10-5
Indiana Distinguished Service Medal 10-11 10-5
Indiana Commendation Medal 10-12 10-5
Indiana Homeland Defense Service Ribbon 10-13 10-5
Indiana Guard Reserve Merit Medal 10-14 10-6
Indiana Guard Reserve Distinguished Service Ribbon 10-15 10-6
Indiana Guard Reserve Commendation Ribbon 10-16 10-7
Indiana Guard Reserve Achievement Ribbon 10-17 10-7
Indiana Guard Reserve JROTC Commendation Ribbon 10-18 10-7
Indiana Guard Reserve Outstanding Recruiter Ribbon 10-19 10-8
Indiana Guard Reserve JROTC Support Ribbon 10-20 10-8
Indiana Guard Reserve Community Service Ribbon 10-21 10-8
Indiana Guard Reserve Officer Professional Develop Ribbon 10-22 10-9
Indiana Guard Reserve NCO Professional Develop Ribbon 10-23 10-9
Indiana Guard Reserve Long Service Ribbon (12 years) 10-24 10-9
Indiana Guard Reserve Service Ribbon (3 years) 10-25 10-10
Indiana Guard Reserve Defense Service Ribbon (6 months) 10-26 10-10
Indiana Guard Reserve Superior Unit Citation 10-27 10-10
Indiana Guard Reserve Medallion 10-28 10-10
Military Emergency Management Specialist (MEMS) Badge 10-29 10-11
The Indiana Guard Reserve Association (TIGRA) Ribbon 10-30 10-11
State Guard Association of the United States (SGAUS)
Ribbon 10-31 10-12
Torch Emblem 10-31 10-12
Review Board 10-33 10-12
SECTION 4 (Unit Awards)
General 10-34 1013
Eligibility 10-35 10-13
IGR Superior Unit Citation 10-36 10-13
IGR General McIntosh Outstanding Recruiting Award 10-27 10-13
SECTION 5 (Wearing and Procuring Decorations)
Wearing of Medals/Ribbons 10-38 10-14
Order of Precedence (JFHQIN/IGR Decorations/Ribbons 10-39 10-14
Qualification Badges 10-40 10-15
Procurement 10-41 10-15
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PARA PAGE
SECTION 6 (Presentation of Awards)
Decorations 10-42 10-16
Presentation 10-43 10-16
Awards Recording 10-44 10-16
SECTION 7 (Recommendations for Awards)
Policy 10-45 10-17
General 10-46 10-17
Time Limitations 10-47 10-17
Announcement 10-48 10-17
SECTION 8 (Wearing and Procuring Decorations)
Wearing of Medals/Ribbons 10-38 10-14
Order of Precedence (JFHQIN/IGR Decorations/Ribbons 10-39 10-14
Qualification Badges 10-40 10-15
Procurement 10-41 10-15

CHAPTER 11 SATISFACTORY PARTICIPATION

Purpose 11-1 11-1
Authority 11-2 11-1
General 11-3 11-1
Satisfactory service 11-4 11-1
Equivalent Training (ET) 11-5 11-1
Unsatisfactory Service 11-6 11-2
Inability to Participate 11-7 11-2

CHAPTER 12 THE CHAPLAIN SERVICE

Purpose 12-1 12-1
The Chaplain Service Mission 12-2 12-1
Chaplain Endorsement and Military Requirements 12-3 12-1
Religious Title 12-4 12-2
Chaplain Attire 12-5 12-2
Chaplain Communications 12-6 12-2
Command Responsibility 12-7 12-2
Chief of Chaplains 12-8 12-3
Major Command Chaplains 12-9 12-4
Senior Chaplains 12-10 12-4
Chaplains 12-11 12-5
Chaplain Service Support Personnel 12-12 12-5
Additional Resource Personnel 12-13 12-5
Chapel Programs 12-14 12-6
Readiness Requirements and Responsibilities 12-15 12-6
Chaplain Training 12-16 12-6
Chaplain Activity Statistical Report 12-17 12-7

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PARA PAGE
CHAPTER 13 PRE-MOBILIZAITON TRAINING
Purpose 13-1 13-1
Authority 13-2 13-1
General 13-3 13-1
Mission 13-4 13-1
Task 13-5 13-1
Training statement 13-6 13-1
Activated Force 13-7 13-2
Training Objectives 13-8 13-2
General Training Program 13-9 13-2
Training Policy 13-10 13-3
Records 13-11 13-4
Scope of Training 13-12 13-4
Responsibility for Training 13-13 13-4
Training Materials 13-14 13-4
Training Assistance 13-15 13-5

CHAPTER 14 SEXUAL HARASSMENT

Purpose 14-1 14-1
Leadership 14-2 14-1
Description 14-3 14-1
Responsibilities 14-4 14-2
Complaint Process 14-5 14-2

CHAPTER 15 DISTRIBUTION OF IGR PUBLICAITONS

Purpose 15-1 15-1
Formulas and Symbols 15-2 15-1
Special Distribution 15-3 15-1
Mobilization Requirements 15-4 15-1
Distribution Procedure for JFHQIN 15-5 15-1

CHAPTER 16 EMERGENCY MANAGEMENT CERTIFICAITON

(EMC)
Purpose 16-1 16-1
Basic EMC 16-6 16-1
Senior EMC 16-7 16-2
Military Emergency Management Specialist (MEMS) Badge 16-8 16-4
Military Emergency Management Specialist (MEMS) Flash 16-10 16-4

CHAPTER 17 OFFICE SYMBOLS

Purpose 17-1 17-1
Applicability 17-2 17-1
Mobilization Status 17-3 17-1

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PARA PAGE

Assignment of Office Symbols 17-4 17-1

Explanation 17-5 17-2
Subordinate Element Assignment and Usage 17-6 17-2

CHAPTER 18 FORMS LISTING – INDIANA GUARD RESERVE

Listing of IGR Forms used in this Regulation 18-1 18-1
Reproduction 18-2 18-1

APPENDICES (Indiana Guard Reserve Forms)

A. Form 1R Application for Appointment or Enlistment A-1 thru A-9

B. Form 2R Oath of Office (Officer & Warrant Officer) B-1
C. Form 3R Oat of Enlistment or Reenlistment C-1
D. Form 4R Request for ID Card, change of address,
employer, emergency contact D-1
E. Form 5R Request for change of medical history, marital
status, education E-1
F. Form 6R Request for Reassignment, transfer, retirement,
discharge, service ribbons F-1
G. Form 7R Recommendation for Award (other than Service) G-1
H. Form 8R Recommendation for Annual Training Award
Plaque H-1
I Form 9R Attendance Record I-1
J. Form 10R Armory Turnover – Summary Guide OIC J-1 thru J-2
K. Form 11R Armory Turnover Operational Journal K-1
L. Form 12R Armory Turnover Task Check List L-1 thru L-2
M. Form 13R Appointment of Armory Board Member M-1
N. Form 14R Armory Board Meeting Attendance Report N-1
O. Form 15R Recommendation for Enlisted Promotion O-1
P. Form 16R After Action Report P-1 thru P-2
Q. Form 17R Temporary Leave of Absence (TLA) Q-1 thru Q-2
R. Form 18R Recommendation for Officer Promotion R-1
DA Form 4856-E Developmental Counseling Form
NGB Form 713-5 Formal Discrimination Complaint in the National
Guard
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JFHQIN-IGR Reg 10-4 1 February 2008
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____________________________________________________
BY ORDER OF THE ADJUTANT GENERAL:

OFFICIAL: BARRY F. GREEN

Major General, IGR
Commander, Indiana Guard Reserve

BRUCE D. BOYERS
COL, IGR
Chief of Staff

DISTRIBUTION: (IGR)
A, B, C, D, G

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CHAPTER 16

EMERGENCY MANAGEMENT CERTIFICATION (EMC)

16-1. PURPOSE. To set standards for certifying Indiana Guard Reserve personnel in
Emergency Management.

16-2. OBJECTIVE: To insure that personnel are Emergency Management certified to be

able to assist and be active in emergency operations throughout Indiana during floods,
snows and Homeland Defense exercises and providing a valuable asset to the State of
Indiana and the Indiana National Guard.

16-3. Commanders are to continue the EMC training for all members of your unit who
have not completed the course and all new members. It is my plan that all IGR members,
be at least EMC certified to provide a valuable asset to the Indiana Army National Guard
and the Indiana Homeland Defense.

16-4. Since 2006 Indiana Guard Reserve Emergency Management certified personnel
have been active in emergency operations throughout Indiana during floods, snows and
two Homeland Defense exercises (Ardent Sentry and Pandemic Flu).

16-5. Effective 1 October 2008, EMC certification will be added as a requirement for
promotion.

16-6. Basic Emergency Management Certification. Personnel completing the following

requirements will be issued an IGR Basic EMC certificate. This will be required for
promotion to CPL (E4) through SSG (E6), CWO1 (W1) through CWO2 (W2) and 2LT
(01) through CPT (03).

a. FEMA courses.
IS100 – Introduction to Incident Command System
IS200 – Basic Incident Command System
IS275 – Emergency Operations Center
IS292 – Disaster Basics
IS700 – National Incident Management System (NIMS)
IS800 – National Response Plan (NRP)
b. Complete a one-day assignment with a federal, state or local Emergency
Operations Center (EOC) or other emergency management agency (IDHS exercise
will suffice).

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c. Write a detail basic narrative of your assignment with an EOC or other emergency
management agency. Cover the following points in the basic narrative:
(1). The title of your Basic Narrative
(2). Agencies names and addresses where you completed your assignment.
(3). Contact name and tile of agency Point of Contact (POCs).
(4). Rank, name and contact information, including email, of your military
Company supervisor who approved this assignment.
(5). How long did the assignment take?
(6). Explain what you actually did and accomplished (detail description).
(7). How will the training and experiences of this assignment assist you in any
future emergency management activation with your unit.
(8). How will you use the MEMS/EMC qualification in your military career?
(9). What steps will you take to complete the Senior and Master MEMS/EMC
qualifications?
(10). How will you let others know about the MEMS/EMC program?
(11). What kind of suggestions and recommendations do you have for us to
improve our programs?
(12). Attach copies of all your class notes and any course curricula from the
training.
(13). Attach copies of any After Action Reports (AARs) you completed, orders
you received and other relevant paperwork.

d. Send all (after you have completed a thru c above) to WO1 Tilton for review.
Upon approval an IGR Emergency Management Certification certificate will be
issued.

16-7. Senior Emergency Management Certification. Personnel completing the following

requirements will be issued an IGR Senior MEMS certification certificate. This will be
required for promotion to SFC (E7) through CSM (E-9), CW03 (W3) through CW04
(W4) and MAJ (04) through COL (06).

a. FEMA courses.
IS100 – Introduction to Incident Command System
IS200 – Basic Incident Command System
IS275 – Emergency Operations Center
IS292 – Disaster Basics
IS700 – National Incident Management System (NIMS)
IS800 – National Response Plan (NRP)
IS193 – Exercise Design
IS230 – Principles of Emergency Management
IS235 – Emergency Planning
IS240 – Leadership and Influence

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IS241 – Decision Making and Problem Solving

IS242 – Effective Communication
IS244 – Developing and Managing Volunteers
G300 – Intermediate Incident Command System (ICS300) – Classroom only
G400 – Advanced Incident Command System (ICS400 – Classroom only
Q 534 – US Fire Academy “Emergency Response to Terrorism”
AWR160 – State of Washington Homeland Security Institute “Weapons of Mass
Destruction Awareness”

b. Complete an advanced assignment with a federal, state or local Emergency

Operations Center (EOC) or other emergency management agency (IDHS exercise
will suffice).

c. Write a detail basic narrative of your assignment with an EOC or other emergency
management agency. Cover the following points in the basic narrative:
(1). The title of your Senior Narrative
(2). Agencies names and addresses where you completed your assignment.
(3). Contact name and tile of agency POCs.
(4). Rank, name and contact information, including email, of your military
Company supervisor who approved this assignment.
(5). How long did the assignment take?
(6). Explain what you actually did and accomplished (detail description).
(7). How will the training and experiences of this assignment assist you in any
future emergency management activation with your unit.
(8). How will you use the MEMS/EMC qualification in your military career?
(9). What steps will you take to complete the Master MEMS/EMC
qualifications?
(10). How will you let others know about the MEMS/EMC program?
(11). What kind of suggestions and recommendations do you have for us to
improve our programs?
(12). Attach copies of all your class notes and any course curricula from the
training.
(13). Attach copies of any AARs you completed, orders you received and other
relevant paperwork.

d. Send all (after you have completed a thru c above) to WO1 Tilton for review.
Upon approval an IGR Emergency Management Certification certificate will be
issued.

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16-8. Military Emergency Management Specialist (MEMS) Badge. Personnel will only
be issued a certificate for completion of the IGR Emergency Management Certificattion.
For those wishing to wear a MEMS badge they must complete all SGAUS requirements
and join their organization.

16-9. The Master MEMS Course is encouraged but optional.

16-10. MEMS Flash. The MEMS Flash denotes actual emergency management
activation and mobilization in response to a state or local disaster or man made
emergency. To apply for the MEMS Flash, applicant must contact the Academy State
Director and submit the appropriate documentation that records the emergency
management activation. Documents include:

a. Copies of competent military orders

b. After Action Reports
c. Other military papers, documenting such service
d. Newspaper and magazine articles/stories
e. Detailed narrative documenting his/her involvement in the activation and
highlighting how the MEMS qualification helped him/her in the activation
process
f. Two (2) formal letters from military and/or governmental authorities attesting
to the fact that the applicant actually served in an emergency management
activation and mobilization.
g. Must have earned at a minimum the Basis MEMS Qualification badge.

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CHAPTER 17

Information Management

OFFICE SYMBOLS

17.4. Purpose. This chapter establishes Office Symbols of staff divisions and staff
sections within Headquarters, Indiana Guard Reserve. These office symbols should
be utilized for official military correspondence only.

17.4. Applicability. This chapter is applicable to all elements of the Indiana Guard
Reserve (IGR).

17.4. Mobilization Status. During mobilization or state emergency, this chapter may be
rescinded.

17.4. Assignment of Office Symbols. The following staff divisions, staff sections, and
officers are assigned office symbols as indicated:

Commanding General JFHQIN-IGR-CG

Chief of Staff JFHQIN-IGR-CS
Secretary of the General Staff JFHQIN-IGR-SGS
State Administrative Assistant JFHQIN-IGR-AA
Command Sergeant Major JFHQIN-IGR-CSM
Liaison Officer JFHQIN-IGR-LO
Staff Judge Advocate JFHQIN-IGR-JA
Staff Chaplain JFHQIN-IGR-CH
Public Affairs Officer JFHQIN-IGR-PA
Inspector General JFHQIN-IGR-IG
Provost Marshal JFHQIN-IGR-PM
Comptroller General JFHQIN-IGR-CO
Director of Personnel JFHQIN-IGR-HR
General Medical Officer JFHQIN-IGR-MD
Adjutant General JFHQIN-IGR-AG
Chief, Automation Management JFHQIN-IGR-AM
Director of Intelligence JFHQIN-IGR-IN
Director of Operations and Training JFHQIN-IGR-OT
Director of Logistics JFHQIN-IGR-LOG
Maintenance/Transportation Officer JFHQIN-IGR-LOG-MT
Director of Civil Affairs/Family Assistance JFQHIN-IGR-CFA
Director of Communications/Electronics JFHQIN-IGR-CE

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Director of Facilities JFHQIN-IGR-FA

Director of Engineering JFHQIN-IGR-EN
Headquarters Detachment Commander JFHQIN-IGR-HHD

17-5. Office symbols will be used on all official correspondence that originates in, or is
endorsed by, and of the above agencies. Symbols will be used by IGR units and other
organizations sending correspondence to the above activities so as to simplify
identification. Correspondence prepared by another office for the Commanding General's
signature, normally, will include the office symbol of the originating office.

17-6. Commanders of brigade and other major level commands are authorized to designate
office symbols for subordinate elements upon approval by the IGR Chief of Staff.

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CHAPTER 18

FORMS LISTING

INDIANA GUARD RESERVE

18-1. The following is a listing of Indiana Guard Reserve Form Numbers, Names and
Appendixes of the various forms used throughout this regulation:

FORM NUMBER NAME APPENDIX

A. Form 1R Application for Appointment or Enlistment A-1 thru A-9

B. Form 2R Oath of Office (Officer & Warrant Officer) B-1
C. Form 3R Oat of Enlistment or Reenlistment C-1
D. Form 4R Request for ID Card, change of address,
employer, emergency contact D-1
E. Form 5R Request for change of medical history,
marital status, education E-1
F. Form 6R Request for Reassignment, transfer,
retirement, discharge, service ribbons F-1
G. Form 7R Recommendation for Award (other than G-1
Service)
H. Form 8R Recommendation for Annual Training
Award Plaque H-1
I Form 9R Attendance Record I-1
J. Form 10R Armory Turnover – Summary Guide OIC J-1 thru J-2
K. Form 11R Armory Turnover Operational Journal K-1
L. Form 12R Armory Turnover Task Check List L-1 thru L-2
M. Form 13R Appointment of Armory Board Member M-1
N. Form 14R Armory Board Meeting Attendance Report N-1
O. Form 15R Recommendation for Enlisted Promotion O-1
P. Form 16R After Action Report P-1 thru P-2
Q. Form 17R Temporary Leave of Absence (TLA) Q-1 thru Q-2
R. Form 18R Recommendation for Officer Promotion R-1
DA Form 4856 Development Counseling Form
NGB Form Formal Discrimination Complaint
713-5

17-2. The above forms MAY BE REPRODUCED by ALL elements of the Indiana Guard
Reserve. JFHQIN-IGR Forms were designed at Headquarters, Indiana Guard Reserve, and
may be obtained at 2002 South Holt Road, Indianapolis, IN 46241-4839.
18-1