OFFICE MANAGER JOB DESCRIPTION

I/ Key job tasks of office manager job description

1. Information system

• Ensure that information system run smoothly

2. Visitors management

• Set up procedures and policies for visitors.

• Organize to ensure that all procedure are conducted.

3. Records system

• Maintain the general filing system and file all correspondence.

4. Personnel Records

• Keep records of employees' sick days, overtime, vacation days in accordance with
Personnel Committee policies.
• Create a file for each individual employee which should include any information
relating to that employee from the first day of employment.

5. Communication

• Sort and distribute mail daily.

• Assure that oral communication (both in person and by phone) is relayed to
appropriate staff person.
• Assure requested announcements and information to be communicated to
company membership, committee members etc. is followed through.

6. Assists Executive/Area Directors with some or all of the following:

• Program and communication activities including but not limited to meeting set-up
and volunteer follow-up.
• Works as a team member to maintain and keep current the area's central files and
affiliate database.
• Keeps current with the Affiliate budget numbers and accounting practices in order
to assist in coding external billings, money received, and check requests.
7. Meetings

• Making plan and preparation of meetings, conferences and conference

telephone calls.
• Make preparations for meetings.

8. Office instruments

• Maintain an adequate inventory of office supplies.

• Monitor the use of supplies and equipment.
• Coordinate the repair and maintenance of office equipment.
• Primary liaison with the landlord and other Fund service providers (internet,
phone, car service, etc.).
• Maintain computer and internet system.

9. Budget Procedures

• Provide department leaders with a budget worksheet including previous year

figures.
• Consolidate figures for a final budget and publish proposed next year's budget in
the present year's annual Report.
• Prepare and submit proposed budget for approval for Office Income and Expense.

10. Office Equipment and Supplies

• Oversee daily and weekly maintenance of office machines.

• Assure follow through on maintenance agreements or contracts.
• Inventory and order office materials.
• Issue Purchase Order Numbers.

II / Job specification of office manager job description

• University graduated.
• At least 2 years experiences of office manager.
• Spoken and written fluently in English.
• Good worldwide relationship with freight forwarding company, airline and
oversea agent.
• Computer literate in MS Word, Excel, and other programs.
• Experience working in an office environment and supporting a team on project-
based work.
• Self-motivated and resourceful, with the proven ability to multi-task and operate
successfully under tight deadlines and time pressures.
 • Enjoys a fast pace, dynamic, challenging and team-oriented work environment.
• Basic knowledge of accounting is a plus but not a necessity.
• Experience in public relations/marketing a plus but not a necessity.
• Computer literate.
• At least five years experience in forwarding field
• Strong writing, reading, listening and speaking communications skills.
• Good interpersonal and teamwork skills.

Source: http://officemanagerjobdescription.info/

III / Compensation and benefits

Net salary: 3.250 USD/month.

Email: jenny.lata@gmail.com