C-HRMS

Human Resource Management Solution Proposal for Implementation of C-HRMS Software Solution

By:Chattary Ajwan InfoTech Pvt. Ltd.

Introduction Chattary Ajwan InfoTech

Chattary Ajwan InfoTech Pvt. Ltd. is a joint venture of CHATTARY SUMMATIONS, AHMEDABAD, India and AJWAN ENTERPRISE, KUWAIT, part of Caesars Group, Kuwait. With more than 21 years of experience in the field of research, development and implementation of web based applications for leading Indian and Kuwait based companies. CAIPL offers a comprehensive range of software and IT solutions, software services such as ERP Solutions, HRMS Solutions, Customized Software Development, IT Consulting. CAIPL have successfully implemented customized Application for Many Corporate and PSUs of Gujarat and Kuwait.

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Our Esteemed Clients Includes:

Gujarat Narmada Valley Fertilizers Company Limited.(GNFC) Gujarat State Fertilizers & Chemicals Limited. (GSFC) Gujarat Green Revolution Company Limited (GGRC) Brady & Morris Ahmedabad Multi Media Frontier Ltd. Gandhinagar, (TVS Group) Sainest Tubes Pvt. Ltd., Chhatral, Shree Kamrej Sugar Factory Asta India Pvt. Ltd. , Baroda Concord Biotech Ltd, Dholka. Hariom Temapanes, DAMAN, Essar Steel Ltd., Hazira, Surat. Netafim Irrigation India Pvt.Ltd. Baroda Electrotherm ( India) Pvt.Ltd. , Ahmedabad. Omega Elevators , Ahmedabad Meeka Machineries. (Vatva) Nutan Nagrik Coop Bank Sterling Abrasives Ltd (Murgappa Group) and many more Chattary Ajwan InfoTech Pvt. Ltd. .

Clients with our HRMS Solutions:

GNFC Bharuch. GSFC Sikka Unit. GGRC Vadodara. Narmada Chematur Petrochemicals Limited, Bharuch Nutan Nagrik Sahakari Bank Ltd. (Mumbai & Ahmedabad) Concord Biotech Limited (Ahmedabad & Dholka). Brady & Morris Engg. Co. Ltd. (Vatva) n-code Solutions (a division of GNFC Ltd.) Sterling Abrasives Ltd. (Part of Murugappa Group,Chennai)

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Contents:

C-HRMS as a solution. Benefits of using C-HRMS

C-HRMS Module Details.

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C-HRMS
C-HRMS is a Web based Software Solution for Human Resource Management of Large Organizations. Developed in ASP.net as the front end and Oracle as well as MS-SQL for the Backend Database Integration. C-HRMS covers complete HR activity cycle. It is a flexible and configurable system, which solves the problem of scalability in large and growing organizations with multiple locations. Its also flexible enough to fulfill the requirement of the multiple group organizations which have different set of rules, department wise, organization wise, employee grade wise etc. C-HRMS increases efficiency of HR processes of various industries like manufacturing, service industry by bringing speed and transparency in the information flow and hence supports the crucial organization asset- The Human Resource.
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Benefits of Using C-HRMS

Simplified HR-Admin Operations: C-HRMS reduces the huge bulk of paper work to be done by the HR department. There is a less duplication of work to be done for filling out forms and reports in the organization. Better Automated Control: Using C-HRMS the HR department can get directly from the system allowing them to maintain information about employees without interfering too much into their daily routines. It reduces duplication and saves valuable time and resources. Technically Advanced: Developed using updated technology combination of ASP.net with MS-SQL/Oracle as back end. This system is both highly scalable as well as secured. Completely flexible configurations with a long term support strategy easily fulfill unique business needs of organizations. This product becomes useful to the organizations in the long term basis.

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Benefits of Using C-HRMS (Cntd.)

Online System to provide mobility: As the system is completely web based. Hence once implemented in a server, can be accessed from anywhere where internet is available. Also within LAN or Intranet. This can also be accessed form device of any platform as the products GUI is Web Browser based. Highly Secured: Each and Every form as well as functionality has authentication level, for use as per the user rights. With high end back up and recovery techniques this system is highly secured and robust. Integration with Time attendance Machines: Can be integrated with existing or new time attendance machines like Face recognition, finger print, smart/proximity card etc. Once integrated the system schedules automatic raw file extraction from the machine. Each and other activity is maintained automatically. This way a higher level of automation can be achieved.

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Benefits of Using C-HRMS (Cntd.)

Web based Workflow Management System : The employees, can provide or gather information from the online Employee Self Service Module. The information is automatically forwarded for approval, to higher level of authority who can gather them using the Management Self Service Module. Boost employee productivity and skills: Training programs can be arranged and feedback obtained through training program can be stored. The MBO Appraisal Model allows managers and team leaders with accurate decision support system for the improvement of the organization. User Friendly System: The Application front end is designed very simple and user friendly. System provides help on every form. System is showing rules and validation details while entering data. This reduces implementation time and system will be used effectively by normal users.
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Benefits of Using C-HRMS (Cntd.)

Easy Configuration: It is possible to configure the system as per rules/ policies of organization. Flexibility of attendance parameters, leave type and rules, earning type and deductions, approval hierarchy, user rights, performance parameters / criteria, etc can be set as per companys norms.
Post Installation Support Constant support is provided by team of professionals within short turn around time to make client understand of any inexplicable matters and also shore up to deal with any complex or exceptional cases.

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C-HRMS Modules
Pay-Roll Recruitment & Selection
Employee Benefits & Asset Management

Time Attendance

C-HRMS

Personnel Management

Workflow Management via ESS, MSS

Performance & Appraisal Management

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Training & Development

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Module Wise Details of C-HRMS

Payroll Management:
Very Detailed and Configurable Pay roll module which can configured as per requirement of Government, PSU, CO-Operative or Privately Held Organizations. Intermediate Pay slip facility availability for more than one Payment in a single month Time based & Promotion based earning increase calculation Salary data security using pay slip locking facility Automated Bank file generation with salary information and account number for all employees Parameter based precise calculation for Overtime, LTA, Bonus, Ex-Gratia etc... Automated Full & Final Settlement Parameter driven deductions like PF, VPF, Pension, Professional tax calculation System equipped with nearly every form like PF Challan, form 3A, 6A, 12A, 2, 5, 9, 10, 7F, 6, 7, 5A (Professional Tax), ESIC Challan, ESIC register Auto handling of previous increment, Past dues, old settlement in arrears & release calculation
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Module Wise Details of C-HRMS (Cntd.)

Loan-Advance Management:
Configurable schemes according to various interest rates Defined quantum for income tax deductions relevant to loan scheme Automated interest and installment calculation according to various loan schemes Installment deduction information available in each pay slip System capable to generate various reports related to loan-advance status Income-Tax Management User can define income tax rules and investment ceiling limit and change if policy changes Auto Prepared form 16 for all individuals Form 24Q Challan & Annexure Various reports showing projected and non-projected earning-deductions Employees can upload various documents relevant to their tax savings benefit Multiple Income tax saving parameter under rule 80C, 80D, 80U, 80CC, 80G, 80E etc.

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Module Wise Details of C-HRMS (Cntd.)

Time Management System Attendance-Absence management based on parameter set for various employee grouping It handles Overtime Auto Calculation, Late coming reporting, C-Off generation Official & Personal gate pass management for outgoing employee Short Leave, Overtime, Extra Duty stipulations can be defined as per employee category Generation of various time attendance reports including muster roll form 22 Leave Management: Leave Enhance Master set multiple parameters for various types of leaves Facilitates above authority to sanction leave according to leave policy of the company Provision for online leave request approval/disapproval Automated time based Leave Accumulation Handles Leave Travels Allowance compensation Public-Company specific holiday declaration Leave balance with approved/unapproved/ cancellation/non-availed status
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Module Wise Details of C-HRMS (Cntd.)

Shift Management:
Department Head can control his employees Shift scheduling. Fixed and rotational shift management

Continue shift scheduling facility so no need to create shift schedule every month
Shift change provision for both single change and mutual Change with other employee Shift based compensation calculation Manual shift change amendment facility Approval based shift allocation system Half/Full week-off allocation in single/multiple/alternate week
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Module Wise Details of C-HRMS (Cntd.)

Workflow Management Via Employee Self Service(ESS) & Management Self Service (MSS)
ESS (Employee Self Service) Employees can access their personal-official information Employees can apply online leave, Overtime, Week-off change, Shift change request Enables employees to apply online Claim for Leave Travel Allowance, Leave encashment Have Access to Pay Slip & Various Reports Employees can check the status of relevant application System populates alert to make employees aware of their transactions.

MSS (Manager Self Service) HODs (Managers) are provided with special rights to access several transactions and reports Have rights to approve/reject online leave, shift change, week-off change applications Can forward various applications to higher authorities for discussion Can forward man power request to HR department Automated system alert to make managers aware about pending transactions
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Module Wise Details of C-HRMS (Cntd.)

Recruitment & Selection: Department heads have facility to forward manpower request Keep tracking of interview schedule and auto intimation to interviewer about it Fetch data of reject candidate information Automated call letter preparation Delivers Interview & Medical checkup call letters Documents can be uploaded relevant to qualification and experience Personnel Management: Department & designation allocation after joining of employees System alert available after completion of probation period of Particular Employee Make available use of competency mapping Company provided accommodation management Enables to handle Facility management like Tour, Transportation, and Canteen Handles employee leaving formalities & Exit Interviews Enables to access data related attrition rate, causes & employee turn Over keep track of employee grievances, suggestions Medical Reimbursement and leave encashment management
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Module Wise Details of C-HRMS (Cntd.)

Training & Development Management: Create training schedules calendar as per requirement Facilitate indentifying competent & skilled personal for specific task Maintain record for training type, training cost, location and trainer Post training feedback make aware of effectiveness of the undergone training Performance Management:

Parameter based performance appraisal Self Assessment with KRA based appraisal management system System supports 360 degree appraisal including short and descriptive objectives Enables to indentify special skilled person to accomplish organizational goals. Time based, Merit based, Up-gradation based promotion management system Parameter determined increment & reward facility

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Module Wise Details of C-HRMS (Cntd.)

Employee Asset Management: Records of various items like Lap top, Cell Phone, Two wheeler, Four wheeler along with insurance details can be maintained company township management Issue tracking of welfare items like Gloves, Shoes, Mask, Apron etc, at any time Benefits:

Manage various life insurance, health insurance, pension schemes Maintain details of employees engaged with life insurance, health insurance plans provides timely information of maturity benefits of various schemes

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Thank You!!!

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