Emergency Organization Plan Nixon Academy ABC Unified School District

2012-2013 School Year

Los Angeles County Office of Education Safe School Center

Updated 2/14/13

SCHOOL SITE EMERGENCY PLANNING GUIDE

TABLE OF CONTENTS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. CRISIS RESPONSE PLAN CRISIS RESPONSE TEAM SCHOOL MAP STAGING AREAS ON CAMPUS STAGING AREAS OFF CAMPUS PROCEDURES EQUIPMENT AND SUPPLIES COMMUNICATION SYSTEMS STUDENT AND STAFF ROSTERS ADDENDUM

Updated 2/14/13

1. Crisis Response Plan

Updated 2/14/13

EMERGENCY RESPONSE PLAN

Name of School: School District: Name of Principal: Address: Phone Number: E-Mail Address:

Nixon Academy ABC Unified School District Melinda Ortiz 19600 Jacob Avenue Cerritos, California 90703 562.229.7895 Melinda.Ortiz@abcusd.k12.ca.us or Bridget.Olds@abcusd.k12.ca.us February, 2013

Date Plan Reviewed:

Updated 2/14/13

2. Crisis Response Team

Updated 2/14/13

Updated 2/14/13

FUNCTION A. Site Administrator

PERSONNEL 1. Melinda Ortiz 2. Kim Perez (If Melinda is not on campus)

RESPONSIBILITIES Located near the Emergency Assembly Area (EAA) and the Reunion Gate, rotates to the First Aid Area (FAA) 1. Accounts for the presence of all. 2. Implements and coordinates the Emergency operations. 3. Controls internal and external communications. 4. Prepares reports for District Emergency Command Center.

EQUIPMENT/SUPPLIES Take: 1. Master keys - rescue team 2. Walkie-Talkie 3. Cell Phone

B. Disaster Coordinators 1. Michelle Outwater 2. Brenda Chen 3. Carol Pacheco talkie.

Located between classrooms and Emergency Assembly Area 1. Ensures that all routes are clear to the EAA and FAA. 2. Assists in the evacuation of classes to their assigned areas. 3. Accounts for all staff. 4. Collect class roll sheets and emergency release forms. Take to Reunion Team. 5. Accounts for presence of all. 6. Give list of missing persons to Search and Rescue Team. 7. Monitor Search and Rescue and EAA. 8. Oversee food distribution.

Take: 1. Map showing location of each teacher station at EAA. 2. Evacuation routes with Megaphone and walkie-

Updated 2/14/13

FUNCTION C. Emergency Assembly Area Team (EAA)

PERSONNEL Classroom Teachers

RESPONSIBILITIES Responsibilities of individual teachers 1. Inform all students that if an emergency occurs during snack or lunch, they are to drop/hold/cover and then report to their assigned classroom spot on the field. 2. DROP AND HOLD, or if in an open area, DROP AND COVER. 3. Ascertain the extent of injuries and capabilities for evacuation. 4. Assess student injuries. If a student is critical, remain with student but send other students to EAA with another adult if present in class. Otherwise, evacuate and Search & Rescue will return for the injured. 5. Evacuate classroom and leave door OPEN. 6. Take roll and be ready to report class status to disaster coordinators. 7. Put labels on evacuated students. 8. Supervise and reassure students throughout the emergency. 9. Ensure that all students remain in class lines until buddy classes have regrouped. Wait for directions before dismissing students to Reunion Gate. 10. Take care of all minor first aid needs.

EQUIPMENT/SUPPLIES Take: Emergency Backpack with: 1. Roll Sheet 2. Buddy Roll Sheet 3. First Aid Kit 4. Emergency Release Forms 5. Student Labels 6. Flashlights 7. Paper, pencils, crayons 8. Room Sign

Updated 2/14/13

FUNCTION

PERSONNEL

RESPONSIBILITIES

EQUIPMENT/SUPPLIES

D. Search and Rescue

First Team Jan Kloth Sandy Okida Second Team Jeanne Kumagai Andrea Ellison

1. Get master key from principal. 2. Proceed in orderly, pre-established sweep pattern, checking each classroom, storage room, etc., VISUALLY and VOCALLY. 3. Report the location of all injured students and staff to First Aid Team, Site Coordinator and Disaster Coordinator. 4. Place an X with tape on all doors of rooms checked and found to be empty. 6. Report hazardous areas to coordinators. 7. PRIORITIZE list of injuries to transport to the First Aid Area. Distribute the Assessment forms as follows: Top copy to Principal, 2nd copy to First Aid Team, and keep 3rd copy with the injured. 8. Return for injured. If bodies have no vital signs, leave them (Bodies will be moved to the morgue area after all injured have been transported first.)

Take: 1. Map of school 2. Masking tape and chalk. 3. Clipboard or steno pad. 4. Walkie-Talkie (One per team if available) 5. Damage Assessment Report forms 6. Triage tags 7. Flashlight

Updated 2/14/13

FUNCTION

PERSONNEL

RESPONSIBILITIES

EQUIPMENT/SUPPLIES

E. Campus Security Team 1. Orlando Gallardo 2. Roger Chavez 3. District Maintenance Personnel assigned to site

1. Lock all external gates and secure school ASAP. 2. Post signs at gates telling procedures for reunion. 3. Close gas lines and water if necessary. 4. Get supplies from container to Medical/ First Aid Area/ EAA. 5. Route fire and rescue ambulance and police to area of need. 6. Close electrical lines in cafeteria. 7. Report to Reunion Gate to greet parents.

Take: 1. Master keys and signs to post. 2. Map of school with utility locations. 3. Walkie-Talkie 4. Supply bottle water with cups when directed by Disaster Coordinators. 5. Get emergency barrels and take to EAA.

F. Campus Safety Team

1. Orlando Gallardo 2. District Maintenance Personnel assigned to site

1. Check utilities and take appropriate action to minimize damage to school site. 2. Determine resources that are available for immediate school use: water. food, power, radio, telephones, and sanitary conditions. 3. Survey and report to SA the extent of damage to school site. 4. Set up tarps and student restroom areas. 5. Control traffic on Jacob Ave. in front of school and parking lot.

Updated 2/14/13

FUNCTION G. Communications and Reunion Teams

PERSONNEL 1. Bridget Olds 2. Marcela Campos 3. Susie Swaim 4. Sherrie Price 5. Mary Stiefel-Smith

RESPONSIBILITIES

EQUIPMENT/SUPPLIES Take: 1. Student health information cards, class rosters, paper and tape 2. Radio and walkie-talkie 3. First Aid Kit 4. Student medications 5. Copy of all class pictures 6. File folders for each room

1. Follow Disaster Communication procedures. 2. Check with the DC for roll sheets and student release forms. 3. After attendance is taken and Search and Rescue is completed, immediately begin to reunite students with their parents. 4. Dispatch student runners to get the student and escort them to Reunion Gate. 5. Attach emergency release form to back of health information card as student is released. REUNION GATE IMPORTANT NOTES: 1. Ensure student is released only to those authorized on the release forms. Confirm that the student recognizes the requesting individual and feels secure in his/her custody by asking the child.***** 2. Have parent/guardian/responsible adult listed on the form sign out students as they are released. 3. File Student Release Forms alphabetically to keep record of who has been released. ***** Ask these Questions: Do you know this person? Are you comfortable leaving with them? Updated 2/14/13

FUNCTION

PERSONNEL

RESPONSIBILITIES

EQUIPMENT/SUPPLIES

H. First Aid Team

1. 2. 3. 4. 5.

Kathy Bales (Nurse) Deborah Casey K.T. Wright Marissa Garbiero Nadja Ellis

1. Ensure that all supplies are at the EAA. 2. Administer first aid and record information on extent of injuries and first aid administered. 3. Determine need for medical assistance. 4. Work with Search and Rescue Team 5. Keep track of and record time and location to which injured students staff are transported and report information to the Reunion Gate 6. Notify Principal of students in the first aid area and in crisis area.

Take: 1. Stretchers, blankets, first aid supplies and wheel chair 2. Emergency transportation forms 3. Emergency supply barrel 4. Megaphone from emergency supplies 5. Key to storage container 6. Map of school to record critical injuries called in by Search and Rescue Team

I. Crisis Student Team

1. Hui-Chien Chang (School Psychologist) 2. Dianna Hordyk 3. Davida Piohia

1. Separate hysterical students from EAA and FAA. 2. Keep a list of students in this area and send copy of list to Principal. 3. Talk individually with students trying to remain calm and reassuring at all times.

Updated 2/14/13

3. School Map

Updated 2/14/13

Nixon Elementary School

Nixon Academy

Updated 2/14/13