Write a letter to the Bank Manager seeking time for payment of EMI. From Ramesh Ramamurthy No.

10 Bazullah Road Shenoy Nagar Chennai 600084` Date: 16.2.2013 To The Manager State Bank of India Shenoy Nagar Chennai Dear Sir, Sub: My Education Loan A/c No. SHN/23456/2007-- EMI repayment **** I availed Education Loan of Rs.6 lakhs in the year 2007 from your branch for study in SMR University. I completed my B.Tech degree in March 2012. I attended campus recruitment tests conducted at the University. But I could not get placed since I had lesser percentage of marks than they insisted upon. After completing the degree I am applying to various software companies for recruitment and am hopeful of getting employed shortly. In the meantime I have received your letter dated 1st February 2013 asking me to pay EMI. My father has retired from government service two years ago and we are living on his monthly pension. My mother is home maker. Under the circumstances, I am unable to repay the EMI as per schedule. Kindly grant me holiday for further six months period. I am hopeful of getting employed in a software company or in a nationalised bank by that time and I will commence paying my EMI of Rs 9000/ p.m. from May 2013. I am sure you will consider my request favourably. Thanking you, Yours faithfully, (RAMESH RAMAMURTHY)
65 Market Street Val Haven, CT 95135 June 30, 2004

Customer Service Cool Sports, LLC 8423 Green Terrace Road Asterville, WA 65435 Dear Sir or Madam: I have recently ordered a new pair of soccer cleats (item #6542951) from your website on June 21. I received the order on June 26. Unfortunately, when I opened it, I saw that the cleats were used. The cleats had dirt all over it and there was a small tear in front of the part where the left toe would go. My order number is AF26168156. To resolve the problem, I would like you to credit my account for the amount charged for my cleats; I have already went out and bought a new pair of cleats at my local sporting goods store so sending another would result in me having two pairs of the same cleats. Than you for taking the time to read this letter. I have been a satisfied customer of your company for many years and this is the first time I have encountered a problem. If you need to contact me, you can reach me at (555) 555-5555. Sincerely, Signature Ken Thomas

Font Formatting
No special character or font formatting is used, except for the subject line, which is usually underlined.

[edit] Punctuation
The salutation/greeting is generally followed by a comma in British style, whereas in the United States a colon is used. The valediction/closing is followed by a comma.

[edit] Example Template

Dear [CONTENT.] [CONTENT.] [COMPLIMENTARY CLOSING (Sincerely, Respectfully, Regards, etc.)],

[SENDER] [SENDER'S TITLE] Enclosures ([NUMBER OF ENCLOSURES]) </nowiki>

[edit] Indentation Formats

Business letters conform to generally one of six indentation formats: Standard, Open, Block, Semi-Block, Modified Block, and Modified Semi-Block. Put simply, "Semi-" means that the first lines of paragraphs are indented; "Modified" means that the sender's address, date, and closing are significantly indented.

[edit] Standard
In a standard format letter, (1) uses a colon after the salutation, (2) uses a comma after the complimentary closing.

[edit] Open
In an open format letter, (1) uses no punctuation after the salutation, (2) uses no punctuation after the complimentary closing.

[edit] Block
In a Block format letter, (1) all text is aligned to the left margin, (2) paragraphs are not indented.

[edit] Semi-Block
In a Semi-Block format letter (1) all text is aligned to the left margin, (2) paragraphs are indented. (3) paragraphs are separated by double or triple spacing.

[edit] Modified Block

In a Modified Block format letter, (1) all text is aligned to the left margin, except for the author's address, date, and closing; and (2) paragraphs are not indented. The author's address, date, and closing begin at the center point.

[edit] Modified Semi-Block

In a Modified Semi-Block format letter, (1) all text is aligned to the left margin, except for the author's address, date, and closing; and (2) paragraphs are indented. The author's address, date, and closing are usually indented in same position

(c)

Letter writing Formal Letter

Letter types includes: (a) Business or official letter (for making enquires, registering complaints, asking for and giving information, placing orders and sending replies. (b) Letter to the editor (giving suggestions on an issue) (c) Application for the job) Marks Distribution: Format Expression Content 2 Marks 4 marks 4 marks

A formal letter has the following parts. Senders Address Date Addressees address Salutation Subject Body of the letter (content) (preferably in three or four paragraphs) Complementary ending

 Senders signature & name Note: Formal letter must be written in fully blocked format as per CBSE curriculum. Format Senders address Date Addressees address Dear Sir/Mam Subject: . Body of the letter

Yours faithfully / sincerely Signature Name

(i) Letter to the Editor ( a letter to the editor could be written to:) Express an opinion Complaint against a social problem Refer to the situation/viewpoint that you wish to highlight If it is a social problem the three major areas to be included are-

1. causes of the problem 2. effects of the problem 3. solutions to the problem conclude politely Sample: Q. Write letter to the Editor of a newspaper suggesting how the problem of begging can be ended. You are Sumit of Civil Lines, Kanpur Civil Lines Kanpur 20th January 2011 The Editor The Hindustan Times New Delhi Subject: Regarding the problem of begging & how it can be ended. Sir, I shall feel obliged if you kindly public the following few lines Letters to the Editor column of your esteemed paper. Some beggars, no doubt, deserve our sympathy. They are handicapped. They are unable to earn their living. But the pity is that most of the beggars are able-bodied. Begging has become a profession for them. They find it the easiest way to earn their living. Some of them are criminals. They beg only to hide their crimes. This large-scales begging is a slur on the fair name of our country. Begging should be abolished by law. It should be made a punishable offence. The government should open asylums for those beggars who are really helpless. Able-bodied beggars should forced to work. If they go without work, they

must also go without food. We should have no sympathy for such impostors. We should not encourage them by giving alms. People can thus play a big role in ending this evil. Yours faithfully Sumit

(ii)Letter of Enquiry ( a letter enquiry could be written to enquire about) a procedure for admission or membership a training programme/course tour / travel arrangements sale / services Include the following content Refer to the advertisement if mentioned in the question. Specify the information that you need Conclude politely requesting for a prompt response Sample Q. You are Meena Saxena of Kanpur. You have come across an advertisement of a coaching centre that prepares students for the Pre Medical Test. Writ a letter to the director of the institute asking for information that you require before you decide to join it. SKY-HIGH INSTITUTE EXCELLENT COACHING CENTRE 25 HIGH STREET, KANPUR

ARE YOU ASPIRING TO BE A DOCTOR? WE ARE HERE TO HELP YOU! BATCHES STARTING FROM FEBRUARY REGISTER NOW! CONTACT: TEL: 23417689 7, Greater Colony Kanpur 21st January 2011 The Director Sky-High Institute 25 High Street Kanpur Subject: Enquiry regarding coaching classes Dear Sir, This is in reference to your advertisement in The Daily Times dated 18 January 2011. I am preparing for the Pre Medical Test. I am interested in joining your institute, but befor I do so, I would like the following information. I would like to know the duration and the timings of the course. What is the fee structure and the mode of payment? I would also like to know the strength of each batch and the success rate of your Institute. Do you offer any discount to students who have excelled in academics? I would be grateful if you could give me a prompt response so that I can take timely decision to join your institute. Thanking you

Yours faithfully Meena Saxena (iii)Letter for placing an order ( the goods ordered through a letter include) Books Sports / laboratory equipment Magazines / journals Electronic gadgets Garments Household items Include the following content Refer to the advertisement Give details of goods being ordered (brand , item, author, colour/size etc, quantity, price if given) Give the mode of dispatch and payment Conclude politely asking for a prompt and safe delivery of goods. Sample: Q. You are Priya Khanna, librarian of your school, Aligarh. You have been asked to place an order for some books for the school library. Write a letter to the Sales Manager, Light House, Main Road, Noida, placing an order for the books that you need. Army School Aligarh 20th January 2011 The Sales Manager Light House Main Road Noida

Subject: Placing an order for books Dear Sir, I have reliably learnt that your book shop supplies books at discount rates. I would like to place the following order for the school library. S.No. Quantity 1. Shakespeare 2. one 3. one 4. one Books Name Macbeth one The Suitable Boy Pride and Prejudice Wing of Fire Author William Vikram Seth Jane Austen APJ Kalam

The payment will be made by cheque on receipt of the goods. Kindly ensure that the order reaches us within a week . Thanking you Yours faithfully Priya Librarian, Army School (iv) Job Application ( A job application has two parts. One is the covering letter and the other is the biodata to be sent along with the covering letter) Sample: Q. You are Amit Sharma,H.No.573, MG Marg, New Delhi. You have seen an advertisement in The Hindustan Times for the post of Marketing Manager. Write an application for the same to the General Manager, G.P. Pvt. Limited, Mumbai with complete biodata.

H.No.573 MG Marg New Delhi 22nd January 2011 The General Manager G.P. Pvt. Limited, Mumbai Subject: Application for the post of Marketing Manager. Dear Sir, In response to your advertisement in the The Hindustan Times dated 16th January 2011. I wish to be considered the post of Marketing manager. I feel my qualification and experience are suitable for the post mentioned above. I am enclosing my biodata, a testimonials and attested copies of my certificates. I hop to receive a positive response from your company. Thanking you Yours faithfully Amit Sharma Encl: biodata, testimonials, attested copies of certificates.

BIODATA Name Fathers Name Date of Birth 1985 Age Sex Martial Status Nationality Educational Qualification College, New Delhi (Marketing), College of Buisness Management, Lucknow Experience Limited as Marketing Languages Known Strength management spirit & leadership Hobbies Reading, one year at Wipro Manager English & Hindi Good time Positive team Anil Sharma Sh. Naresh Sharma 10th December 25 years Male Single Indian (i) B.Sc from DCP, (ii) MBA

Travelling & playing Permanent Address Lines , Patiala Correspondence Address Marg ,New Delhi Contact No. Email ID @gmail.com References Ranjan College, Ambala (2) Dr. B.M. Gupta Civil Hospital Agra H.No. 678, Civil H.No.573 ,MG 9825678231 anil.sh _green (1) Prof. AK Adarsh

(v) Letter of Complaint (The complaint could be against) A social problem Poor services by an agency/organization Defect in product Include the following content: Introduce & give details of product you wish to complain against Give causes of the problem Ask for action to be taken Conclude politely, hoping for prompt action

Sample: You are Anshu / Akash staying at 5-k.k. Nagar New Delhi . Last month you brought a video camera from Ruchi electronics, south bazaar, New Delhi against a warranty of two year. Now you discover that there is some thing wrong with this camera. Write a letter to the dealer complaining about this problem. Also request him to replace it. (200 words) 5-K.K Nagar New Delhi 10th November 2006 The Dealer Ruchi electronics South bazaar New Delhi Sub.: complaint against video camera. Sir This complaint is with reference (Bill no add date of purchasing) ...... Now it has started developing .. (Mention the problem) I would like to (Request for replacing).. Looking forward to an early response Your faithfully Anshu