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CONTRACT NO
SECTION
PAGE
1. GENERAL 2. INSPECTION 3. AUTHORITY REQUIREMENTS 4. PURPOSE OF CONSTRUCTION QUALITY CONTROL MANUAL 5. THE SCOPE 6. THE METHODOLOGY FOR COMPILATION OF QC SYSTEMS 7. WORK METHODS 8. INSPECTION & TEST PLANS 9. INSPECTION & TESTS REPORT/RECORD FORMS 10. NOTIFICATION OF INSPECTIONS AND TESTS 11. IMPLEMENTATION 12. TURN-OVER PACKAGE 13. QUALITY CONTROL RECORD NUMBERING SYSTEM 14. KICK-OFF MEETING AND WEEKLY QUALITY MEETINGS 15. THE CONTRACTORS QUALITY PLAN
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CONTRACT NO
GENERAL 1.1 This section contains the minimum requirements for Quality Control Records and Administration by CONTRACTOR. CONTRACTOR shall conform to ISO 9000 Requirements for Quality Assurance and Quality Control. CONTRACTORs documentation shall be compiled as production progresses, be kept upto-date and shall be available for review during audits or inspections. CONTRACTOR shall submit for OWNERs/PMCs APPROVAL its detailed Project Specific Quality Plan, which CONTRACTOR will use to ensure QA/QC requirements are maintained. The Project specific quality plan shall include as a minimum : Handling of drawings and documents Organization and Responsibilities Material control/inspection Handling/material storage Inspection Procedures Detailed Inspection and Test plans Quality Control Record forms Material and Equipment Certification
1.2
1.3
1.4
This Project Specific Quality Plan shall be submitted within 2 weeks of the Effective Date of Contract minimum ten (30) working days before the Kick-off Meeting.
The ENGINEER-IN-CHARGE shall have the right to monitor all examination functions and to review all examination procedures performed by CONTRACTOR under the scope of WORK. CONTRACTOR's drawings and/or documents shall be clearly marked with titles, equipment numbers or other item identification. PMC reserves the right to audit CONTRACTOR. In the event that quality requirements are being prejudiced or may be prejudiced by improper performance of the WORK, the ENGINEER-IN-CHARGE shall be entitled, without discharge of CONTRACTORs obligations, to enforce such corrective actions as may be necessary to meet such quality requirements.
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PURPOSE OF CONSTRUCTION QUALITY CONTROL MANUAL The purpose of this manual is to provide guidelines for a uniform system for composition of Work Methods, Inspection and Test Plans (ITPs) and identification of the quality control records (QCRs) to be used by all CONTRACTORS to provide the required verification of the compliance with contractual requirements. This manual contains the procedures for the coordination of inspection and documentation of inspection and test results. The CONTRACTOR engaged for the execution of the project works may use this manual as a baseline guide to compile the process quality control procedures. These procedures will describe the methods that will be utilized to ensure compliance with the requirements of the CONTRACT.
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6.
THE METHODOLOGY FOR COMPILATION OF QC SYSTEMS The CONTRACTOR shall use this manual as a guide to compile the work process Quality control procedures (work methods). The work methods will be supported by an Inspection and Test Plan and Quality Control Records containing as a minimum the information and verification signature slots shown in the example forms provided by EMPLOYER after award of the specific CONTRACT. The CONTRACTOR shall incorporate quality control documents from his own QC system when applicable to comply with each section of this manual. The CONTRACTOR shall compile the work methods, ITPs, QA/QC Record forms and the CONTRACTORs QC Manual into a project-specific QC System Manual as he develops the procedures, ITPs and QC Records forms and they are reviewed and commented upon by the ENGINEER-IN-CHARGE. The CONTRACTOR shall submit to ENGINEER-IN-CHARGE for review, the required work method, the applicable Inspection and Test Plan and all applicable QC report forms for the work activity as a single package. The submission of the QC documents identified in this document shall be accomplished a minimum of twenty-one working days prior to the CONTRACTORs intended and scheduled date for commencing the works to which the QC documentation applies. It is the CONTRACTORs sole responsibility to ensure the timely submission of all required QC documentation. ENGINEER-IN-CHARGE will accept no form of responsibility for delays to the works arising from the CONTRACTORs failure to submit and expedite the review and acceptance of the required QC documents.
7.
WORK METHODS The CONTRACTOR shall review the supplied documents (specifications, drawings and data sheets) to establish the process which will be followed to accomplish each work activity. The CONTRACTOR will prepare a written work method for accomplishing this activity and yield the desired quality of product. This work method will indicate critical steps where inspections and tests are performed to ensure quality of the work.
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9.
INSPECTION & TESTS REPORT/RECORD FORMS The CONTRACTOR shall submit to the ENGINEER-IN-CHARGE the forms to be used for recording tests and inspections results. The forms shall contain as a minimum, the information indicated on the example forms supplied by EMPLOYER after CONTRACT award.
10.
NOTIFICATION OF INSPECTIONS AND TESTS The written notification of the CONTRACTORs intent to carry out testing, inspection and measuring activities shall be issued to the ENGINEER-IN-CHARGE. The notification format and method of notification shall be in compliance with the EMPLOYER Inspection Notification Sample form included in this manual and the Notification shall be presented 24 hours prior to the scheduled activity. The ENGINEER-IN-CHARGE will receive all Notifications and will stamp Received with Date and Time. Activities not properly scheduled are subject to delay until proper notification is received.
11.
IMPLEMENTATION During construction it shall be the responsibility of the CONTRACTOR to obtain the required signatures for completion of the quality control document. When the required documents are duly completed the CONTRACTOR shall file the QC documents in a systematic and organized manner, subject to APPROVAL by the ENGINEER-IN-CHARGE. EMPLOYER shall have unrestricted access to verify the correct assembly and compilation of the QC documentation is carried out in the approved manner. Upon completion of the works the CONTRACTOR shall request a final review of the compiled QC records. Employer shall be notified on the approved request for inspection of works format. The CONTRACTOR shall as a mandatory requirement verify the acceptability to the ENGINEER-IN-CHARGE of works completed by others prior to hand over from another CONTRACTOR.
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12.
TURN-OVER PACKAGE A compilation of all the quality records, documentation, etc., pertinent to a specific operation system shall be assembled into a Turn-over Package. It shall include, but not be limited to, all necessary evidence per discipline that the product is conforming to drawing, code, specification and any and all contractual requirements. The disciplinary contents of the documents may vary from client to client and should therefore be agreed at an early stage of the project.
13.
QUALITY CONTROL RECORD NUMBERING SYSTEM All Quality Control Record sheets (QCR) shall be given a unique sequential numbering. The document numbering system shall be compiled by the CONTRACTOR in line with the system approved by ENGINEER-IN-CHARGE. The numbering system shall consist of the CONTRACT/purchase order number followed by a sequential serial number (0001 and up) each CONTRACTOR is responsible for maintaining a log of the QCRs approved for the works. The CONTRACTOR shall provide a copy of this log and the QCRs identified in the log at fixed intervals. (the intervals shall be agreed between CONTRACTOR and the ENGINEER-IN-CHARGE at the Kick-off meetings).
14.
KICK-OFF MEETING AND WEEKLY QUALITY MEETINGS The ENGINEER-IN-CHARGE shall ensure that a Kick-off meeting shall be held with CONTRACTOR prior to site mobilization. The Kick-off meeting shall be attended by Employer, PMC and CONTRACTOR. The CONTRACTOR shall notify the ENGINEER-IN-CHARGE 21 days prior to mobilization. Upon receipt of the CONTRACTORs notification the ENGINEER-IN-CHARGE shall select and notify both Employer and CONTRACTOR of the date for the mandatory Kickoff meeting and request that both Employer and CONTRACTOR provide an agenda of the points and subjects relative to Quality Assurance and Quality Control they wish to be included in the meeting agenda.
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15.
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Inspection and test status. Nonconforming product. Corrective action. Preventive action. Handling, storage, packing, delivery, preservation of materials. The control, of issue, return and reconciliation of materials. The control of the issue of equipment and tools. Quality records. Internal audits and audit schedule for the project. Training. Servicing. Statistics.
Review of and comment upon the Contractors Quality Plan shall be provided to the CONTRACTOR via a stamp affixed to the cover letter and a document review report indicating the agreement status of the submitted document: Reviewed with Comments. Revise and Resubmit. Revise and Use as Noted. Reviewed without Comments.
A target date for correction and resubmission shall be specified in the document review report.
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